OneOcean

User Guide
2021.2.11
OneOcean User Guide

Table of Contents
1.0 INTRODUCTION .......................................................................................................................................... 5
1.1 Overview of OneOcean .............................................................................................................................. 6
1.2 OneOcean key features ............................................................................................................................... 7
1.3 System requirements ................................................................................................................................ 11
1.4 OneOcean module requirements ............................................................................................................. 12
2.0 GETTING STARTED.................................................................................................................................... 14
2.1 Starting OneOcean .................................................................................................................................... 14
2.2 Initial setup ............................................................................................................................................... 15
2.3 Configuring data collection ....................................................................................................................... 17
2.3.1 Configuring for Internet ......................................................................................................................... 19
2.3.2 Configuring for manual attachments ..................................................................................................... 19
2.3.3 Configuring for mail server .................................................................................................................... 20
2.3.4 Configuring for EML files ........................................................................................................................ 21
2.3.5 Configuring for Outlook ......................................................................................................................... 22
2.4 Data update schedule ............................................................................................................................... 23
2.5 Entering vessel details ............................................................................................................................... 24
2.6 User management ..................................................................................................................................... 25
2.6.1 Opening user management.................................................................................................................... 26
2.6.2 Enabling and disabling user management ............................................................................................. 27
2.6.3 Creating groups and user accounts ........................................................................................................ 27
2.6.4 Editing groups and user accounts .......................................................................................................... 29
2.7 OneOcean basics ....................................................................................................................................... 33
2.8 Activity Log ................................................................................................................................................ 44
2.9 Configuring instrument data collection .................................................................................................... 46
2.10 OneOcean Vault ...................................................................................................................................... 48
2.11 Getting help ............................................................................................................................................ 49
2.12 OneOcean data services .......................................................................................................................... 54
3.0 THE HOME PAGE ...................................................................................................................................... 58
3.1 Customising the home page ..................................................................................................................... 59
3.2 Checking module status ............................................................................................................................ 61
4.0 THE MAP .................................................................................................................................................. 63
4.1 Using the map ........................................................................................................................................... 63
4.2 Customising the map ................................................................................................................................ 65
4.3 Viewing ENC data on the map................................................................................................................... 66
4.4 Viewing current vessel position ................................................................................................................ 73
4.5 Measurement ruler ................................................................................................................................... 76
5.0 DATA UPDATES ........................................................................................................................................ 77
5.1 Checking for updates ................................................................................................................................ 77
5.1.1 Updating from Internet .......................................................................................................................... 78
5.1.2 Updating from manual attachments ...................................................................................................... 79
5.1.3 Updating from mail server ..................................................................................................................... 81
5.1.4 Updating from EML files ........................................................................................................................ 83
5.1.5 Updating from Outlook .......................................................................................................................... 85
5.2 Requesting specific updates ...................................................................................................................... 86
6.0 VOYAGE PLANNER ................................................................................................................................... 87
6.1 Route settings ........................................................................................................................................... 88
6.2 Creating a new route ................................................................................................................................ 89

1 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.3 Creating a manual route ........................................................................................................................... 92

6.4 Importing a route from ECDIS ................................................................................................................... 94
6.5 Editing a route ........................................................................................................................................... 96
6.6 Route events ........................................................................................................................................... 106
6.7 Optimising a route .................................................................................................................................. 108
6.8 Exporting a route to ECDIS ...................................................................................................................... 117
6.9 Selecting route products ......................................................................................................................... 118
6.10 Creating a passage plan ........................................................................................................................ 126
6.11 Passage plan schedules ......................................................................................................................... 134
6.12 Approving a passage plan ..................................................................................................................... 135
6.13 Editing an approved passage plan ........................................................................................................ 137
6.14 Loading a passage plan ......................................................................................................................... 139
6.15 Reported positions ................................................................................................................................ 140
6.16 User objects .......................................................................................................................................... 142
6.16.1 Add line .............................................................................................................................................. 142
6.16.2 Add danger highlight .......................................................................................................................... 144
6.16.3 Range and bearing tool ...................................................................................................................... 146
6.17 Voyage schedules .................................................................................................................................. 148
6.18 Display layout ........................................................................................................................................ 151
6.18.1 Full screen mode ................................................................................................................................ 152
6.18.2 Extended screen mode ...................................................................................................................... 153
7.0 ORDER MANAGEMENT .......................................................................................................................... 155
7.1 Ordering products and adding to your basket ........................................................................................ 155
7.2 Reviewing your basket ............................................................................................................................ 156
7.3 Submitting orders ................................................................................................................................... 157
7.4 Tracking order status .............................................................................................................................. 159
7.5 Printing orders ........................................................................................................................................ 160
7.6 Submitting quotations ............................................................................................................................ 161
7.7 New edition advisory quotations ............................................................................................................ 163
8.0 NOTICES TO MARINERS .......................................................................................................................... 165
8.1 Enabling and disabling Notices to Mariners ............................................................................................ 165
8.2 Viewing Notices to Mariners ................................................................................................................... 166
8.3 Printing Notices to Mariners ................................................................................................................... 167
9.0 ENCS ...................................................................................................................................................... 168
9.1 Configuring and updating ENC services .................................................................................................. 169
9.2 The ENC catalogue .................................................................................................................................. 172
9.3 The ENC outfit ......................................................................................................................................... 174
9.4 Adding ENCs to your basket .................................................................................................................... 177
9.5 Importing an ENC permit ........................................................................................................................ 178
9.6 Managing active ENCs ............................................................................................................................. 179
9.7 ENCs PAYS (Pay As You Sail) ................................................................................................................... 181
9.7.1 Configuring and updating ENC (PAYS) .................................................................................................. 183
9.7.2 The ENC (PAYS) outfit ........................................................................................................................... 186
9.7.3 Managing active / sleeping ENCs (PAYS) .............................................................................................. 190
9.8 Exporting ENC updates to ECDIS ............................................................................................................. 192
9.8.1 Collecting and exporting ENC updates (internet data collection) ........................................................ 193
9.8.2 Collecting and exporting ENC updates (email data collection) ............................................................ 196
9.8.3 Importing the exchange set to ECDIS ................................................................................................... 200
10.0 PAPER CHARTS ..................................................................................................................................... 201
10.1 The paper charts catalogue ................................................................................................................... 202

2 OneOcean User Guide 2021.2.11

OneOcean User Guide

10.2 The paper charts outfit ......................................................................................................................... 205

10.2.1 Acknowledging new edition notices .................................................................................................. 207
10.2.2 Acknowledging cancelled chart notices ............................................................................................. 209
10.3 Adding paper charts to your basket ...................................................................................................... 210
10.4 Adding paper charts to your outfit ....................................................................................................... 211
10.5 Using paper charts folios ....................................................................................................................... 212
10.6 Outfit management system .................................................................................................................. 215
10.7 Managing paper charts corrections ...................................................................................................... 216
10.8 Managing active paper charts ............................................................................................................... 220
10.9 Running paper chart reports ................................................................................................................. 222
11.0 DIGITAL PUBLICATIONS ........................................................................................................................ 226
11.1 The digital publication catalogue .......................................................................................................... 227
11.2 The digital publication outfit ................................................................................................................. 228
11.3 Adding ADPs to your basket .................................................................................................................. 231
11.4 Managing AENPs ................................................................................................................................... 232
11.4.1 Adding AENPs to your basket ............................................................................................................. 233
11.4.2 Importing AENP permits .................................................................................................................... 234
11.4.3 Viewing AENPs ................................................................................................................................... 235
11.4.4 Collecting new editions of AENPs ...................................................................................................... 236
11.5 Exporting digital publication updates ................................................................................................... 237
12.0 PAPER PUBLICATIONS .......................................................................................................................... 238
12.1 The paper publications catalogue ......................................................................................................... 239
12.2 The paper publications outfit ................................................................................................................ 241
12.2.1 Acknowledging new edition notices .................................................................................................. 244
12.2.2 Acknowledging cancelled publication notices ................................................................................... 245
12.3 Adding paper publications to your basket ............................................................................................ 246
12.4 Adding paper publications to your outfit .............................................................................................. 247
12.5 Using paper publications folios ............................................................................................................. 248
12.6 Using paper publications copy identifiers ............................................................................................. 251
12.7 Outfit management system .................................................................................................................. 253
12.8 Managing paper publications corrections ............................................................................................ 254
12.9 Managing active paper publications ..................................................................................................... 258
12.10 Running paper publication reports ..................................................................................................... 260
13.0 PORTS .................................................................................................................................................. 263
13.1 Finding a port ........................................................................................................................................ 264
13.2 Viewing port information ...................................................................................................................... 265
13.2.1 Port overview ..................................................................................................................................... 266
13.2.2 Port images ........................................................................................................................................ 267
13.2.3 Port documents .................................................................................................................................. 269
13.2.4 Terminals and Berths ......................................................................................................................... 270
13.2.5 Port tidal graph .................................................................................................................................. 272
13.2.6 Port weather ...................................................................................................................................... 273
13.3 Preferred ports ...................................................................................................................................... 273
13.3.1 Setting a port to preferred ................................................................................................................. 274
13.3.2 Setting one or more terminals from a port to preferred ................................................................... 274
13.3.3 Setting one or more berths from a terminal to preferred ................................................................. 275
13.3.4 Managing preferred ports .................................................................................................................. 276
14.0 NAVAREA WARNINGS .......................................................................................................................... 278
14.1 Enabling and disabling NavAreas .......................................................................................................... 278
14.2 Viewing NavArea warnings ................................................................................................................... 279

3 OneOcean User Guide 2021.2.11

OneOcean User Guide

14.3 Applying new NavArea warnings .......................................................................................................... 282

14.4 Archiving cancelled NavArea warnings ................................................................................................. 283
15.0 PIRACY ................................................................................................................................................. 284
15.1 Viewing piracy incidents ....................................................................................................................... 284
16.0 NEWS & BULLETINS .............................................................................................................................. 288
16.1 Viewing OneOcean information bulletins ............................................................................................. 288
16.2 Viewing OneOcean International News ................................................................................................ 290
16.3 Viewing OneOcean Regional News ....................................................................................................... 290
17.0 REGS4SHIPS.......................................................................................................................................... 292
17.1 Updating & Exporting Regs4ships OTA ................................................................................................. 292
17.2 Updating Regs4ships data from DVD .................................................................................................... 297
17.3 Viewing Regs4ships ............................................................................................................................... 298
18.0 ENVIROMANAGER................................................................................................................................ 299
18.1 Vessel position and selecting a location ............................................................................................... 300
18.2 Zones and areas .................................................................................................................................... 302
18.3 Viewing environmental regulations ...................................................................................................... 307
18.4 Environmental timeline ......................................................................................................................... 311
18.4.1 Configuring the environmental timeline ............................................................................................ 311
18.4.2 Viewing the environmental timeline.................................................................................................. 312
18.5 Overview of legislation and compliance ............................................................................................... 315
19.0 WEATHER ............................................................................................................................................. 317
19.1 Selecting and downloading weather data ............................................................................................. 318
19.2 Viewing weather data on the map ........................................................................................................ 319
19.3 Selecting forecast dates and times ....................................................................................................... 326
19.4 Viewing forecasts .................................................................................................................................. 328
19.4.1 Selecting forecast location ................................................................................................................. 330
19.4.2 Weather summary ............................................................................................................................. 333
19.4.3 Wind, waves and current ................................................................................................................... 334
19.4.4 Vessel resonances .............................................................................................................................. 335
19.5 Storm systems ....................................................................................................................................... 338
19.6 Setting weather limits ........................................................................................................................... 339
19.7 Bulletins and updates ............................................................................................................................ 344
20.0 ANTI-VIRUS .......................................................................................................................................... 346
20.1 Exporting Anti-Virus updates ................................................................................................................ 346
20.2 Importing Anti-Virus updates to Sophos ............................................................................................... 348
20.3 Viewing Anti-Virus definitions............................................................................................................... 349
21.0 BACKUP & RESTORE ............................................................................................................................. 350
21.1 Backup OneOcean ................................................................................................................................. 350
21.2 Restore OneOcean to a new computer ................................................................................................ 352
21.3 Restore OneOcean to a backup computer ............................................................................................ 353
22.0 APPROVAL LETTERS .............................................................................................................................. 355
23.0 CERTIFICATES ....................................................................................................................................... 356
23.0 GLOBAL SUPPORT ................................................................................................................................ 357

4 OneOcean User Guide 2021.2.11

OneOcean User Guide

1.0 Introduction

This guide will show you how to use the main features of OneOcean's flagship e-navigation and
compliance platform, OneOcean.
Each of OneOcean's main modules has its own section in the guide. Each section is subdivided into
topics.
To find the topic you're looking for, use the content links on the left or the search function.
Throughout this guide there are Tips (in green) and Notes (in blue) to advise and warn about key
OneOcean features.

Where to start
If you're new to using OneOcean there are several topics in this guide that are useful when you first
start using the application:

• If you want an overview of what OneOcean can do, see 1.1 Overview of OneOcean.
• If you need help getting OneOcean set up and configured, see 2.0 Getting started.
• If you already have OneOcean set up and running, but don't know how to start, see 2.7
OneOcean basics.

5 OneOcean User Guide 2021.2.11

OneOcean User Guide

1.1 Overview of OneOcean

All vessels that subscribe to OneOcean services receive the OneOcean platform. It is a single
application that integrates digital navigation and compliance data.
OneOcean is a modular system with a home page full of module tiles for all of the services you can
use.
You can keep track of all update statuses at a glance thanks to an easy-to-use graphical interface.
You can view paper and electronic product catalogues and vessel outfits, as well as permit statuses
and corrections, with only a few clicks.
OneOcean is designed to provide easy management of a data library of paper and electronic
products and a bridge that uses ECDIS as well as more traditional methods of managing important
navigational data.
OneOcean comes with fully automated routing and distance tables, allowing you to create routes in
seconds and transfer them to and from most ECDIS systems. OneOcean also integrates seamlessly
with third-party applications such as ADMIRALTY TotalTide.
You can use OneOcean to create a comprehensive and fully customised passage plan within minutes.
The passage plan can include route information, vessel details, squat graphs and tables, waypoint
tables, port information and documents, and lists of products, notices, warnings and radio contacts.
The passage plan is designed to meet bridge procedure guides, Standards of Training, Certification
and Watch-keeping for Seafarers (STCW).
OneOcean allows you to quickly create a thorough and fully customised passage plan. The passage
plan includes route information, vessel characteristics, squat graphs and tables, waypoint tables,
port information and documentation, product lists, notes, warnings, and radio contacts. Bridge
manning, WTD & bridge condition and environmental schedules are also included. The passage
plan is designed to comply with bridge procedure guides, as well as Standards of Training,
Certification and Watch-keeping for Seafarers (STCW).
OneOcean can automatically generate orders for the products required for a planned voyage.
OneOcean can send orders to your on-shore office for approval, or it can send orders directly to
OneOcean. OneOcean collects the required permits automatically, allowing you to receive your
products within minutes of placing your order.

Features of OneOcean include:

• S-57 ENC viewer with AIO, NavArea Warnings, Port and Piracy overlays.
• Voyage Planner module that meets IMO guidelines – standard and customised versions.
• Integrated port information including port images and plans, tidal data and port state control
information.
• Regs4ships integration.
• Environmental compliance module – MARPOL, BWM, regional and national regulations.
• Management of all ADMIRALTY products – digital and paper.
6 OneOcean User Guide 2021.2.11
OneOcean User Guide

• Product optimisation against planned route and automated ordering with OneOcean's B2B
system.
• Route optimisation to avoid bad weather and minimise fuel costs and emissions.
• Backup ECDIS functionality for emergency situations.
• Automated routing and distance tables.
• Weather forecasts collected for any region of the world four times a day.
• Compatibility with all ECDIS systems – route import and export and ENC exports.

1.2 OneOcean key features

Below are some of the improvements you'll find in this latest version of OneOcean. Building on the
success of previous versions of OneOcean, the modules have been improved with some modules
completely redesigned.

User interface theme

• OneOcean has a modern user interface theme that makes it easier to navigate and use. The
interface includes:
• A home page, which you can customise to suit how you work.
• Module tiles and shortcuts for easier navigation.
• A simpler and more consistent appearance for each OneOcean module.
• Module status panels that tell you at a glance if there's any data to collect or any outstanding
tasks.
• A choice of colour schemes to make OneOcean comfortable to view in different lighting
conditions.
• An improved map that's shared between modules, allowing you to view products and module
information, ENC data and your planned routes all in one place.
• A facility to undock the map, the waypoint table and passage plan to additional monitors or
other areas of the screen.
• A route filter that allows you to see the products and navigational information applicable to your
planned routes.
• An improved and simplified process for downloading data updates. So, you can now leave data
updates to download in the background while you get on with other tasks. New pop-up
messages let you know when the data is downloaded.
ENCs
• If OneOcean supplies your ENC permits, the AVCS/AIO service is configured automatically.
• A full set of AVCS/AIO base cells is included as part of the OneOcean installation.
• The weekly export of ENC updates for import into ECDIS can now be fully automated, with
OneOcean automatically collecting updates and saving the exchange set to USB drive or local or
network drive.
• Pay As You Sail (PAYS), adopting the Admiralty Vector Chart Service (AVCS). This is particularly
useful if your vessel does not remain on fixed routes as you can choose a new route at any time
without having to wait to receive new AVCS permits.

7 OneOcean User Guide 2021.2.11

OneOcean User Guide

Paper Charts
• A simplified interface that makes it easier to manage you chart folios, corrections and
notifications.
• A better organised catalogue that makes it easier to find the charts you need.
• An improved search facility.
• Many more georeferenced charts.
• You can now switch between charts from different suppliers with just a couple of mouse clicks.
• If OneOcean is your chart provider, a fully managed outfit system is available.
Digital Publications
• Weekly TotalTide updates are automatically collected and updated into the Admiralty TotalTide
application.
• You can now view AENPs directly within OneOcean.
• Weekly AENP updates are automatically collected and updated into your AENP viewer.
• You can download new AENP editions directly from the OneOcean data server.
• You can export ADP and AENP updates to your backup computer in a single operation.
• You can generate and view ADP and AENP certificates directly within OneOcean.
Paper Publications
• A simplified interface that makes it easier to manage your publication folios, locations,
corrections and notifications.
• A better organised catalogue that makes it easier to find the publications you need.
• An improved search facility.
• If OneOcean is your chart provider, a fully managed outfit system is available.
Voyage Planner
OneOcean has an extensive customisable voyage planning facility giving you greater flexibility to
choose how your passage plan looks and what information it contains. Features include:

• An updated route network which provides accurate port-to-port routing with minimal course
changes.
• The ability to specify on the map which straits, passages and channels your vessel can use or
should avoid.
• Better optimisation of passage items to automatically select the products and information that
you need for your voyage.
• Compliant ECDIS and/or Paper Chart passage plans.
• Dynamic passage planning that allows you to edit and save a passage plan on route.
• The ability to view and edit the route or passage plan within other key map modules.
• An option to create voyage schedules from passage plans.
• Multiple waypoint selection – apply the same settings to multiple waypoints.
• ECDIS passage plan includes CATZOC, safety contour and safety depth columns in the waypoints
table.

8 OneOcean User Guide 2021.2.11

OneOcean User Guide

Ports
• An easy to use ports module containing important information from an extensive collection of
world ports.
• The ability to set your preferred ports, terminals and berths so you only receive these specific
updates.
• The ability to set minimum depths in the Tidal Graph areas without the need to open
ADMIRALTY TotalTide separately.
• The ability to view and download specific port documents.
• The ability to view port images and port plans.
• You can view the latitude and longitude of terminals and berths, making it easier to plan your
routes and passage plans.
NavArea Warnings
• The ability to view NavArea warnings from a map location.
• Apply a route filter that allows you to see in-force warnings applicable to your planned route.
Piracy
• The ability to view piracy incidents from a map location.
• Apply a route filter that allows you to see recent piracy incidents applicable to your planned
route.
Weather
The OneOcean Weather module includes the following features:

• A fully customisable weather map that's available in other OneOcean modules.

• A weather simulation tool can be used to select the forecast date and time to view a simulation
of your planned voyage.
• Port weather summaries.
• A graphical summary of wind, wave and current at any expected locations for your vessel
• A graphical vessel resonance summary that highlights combinations of vessel speeds and
directions that produce resonant rolling effects.
• A fully customisable Heavy Weather Checklist report that you can print when your vessel is
expected to encounter heavy weather.
• Weather limits profiles that specify safety limits for parameters such as wind speed, wave height
and minimum distance from tropical storms and hurricanes.
Order management
• The ability to place orders or request quotations.
• If OneOcean is your chart provider, using the OneOcean B2B automated ordering system
enables you to receive permits within minutes of placing the order.
• Pre-populated quotations ready for you to accept when your products are subject to new
editions.

9 OneOcean User Guide 2021.2.11

OneOcean User Guide

EnviroManager
You can use the EnviroManager module to ensure your vessel complies with the latest maritime
environmental regulations.

• The ability to view what discharges are permitted and prohibited at any selected location or for
the current location of your vessel.
• The option to see a timeline of regulations from 2 hours behind to 12 hours ahead of your
current position.
• Custom company specific regulations can be created by shore staff and made available to all
vessels within your fleet.
• Ability to display regulations specifically for the type of equipment on board your vessel, for
example Ballast Water Treatment System (IMO D-2).
Regs4ships
Regs4ships is a searchable database of maritime regulations available in its own OneOcean module
and includes:

• Regulations, guidance, shipping notices and forms for 22 Flag States and all CFRs (Code of
Federal Regulations).
• IMO codes, conventions, circulars, resolutions, unified interpretations and forthcoming
amendments.
• ILO protocols and guidelines.
• EU legislation.
• Receive the regulations via a DVD despatched every two months or use the Regs4ships Over the
Air service and receive weekly updates directly into the Regs4ships module.
Route optimisation for weather
Subscription to the new OneOcean weather service also offers you a range of features for calculating
optimum routes that anticipate oncoming weather and sea conditions and minimise fuel costs and
emissions. Route optimisation features include:

• Automatic adjustment of calculated routes to remain within specified weather limits.

• An automated warning when a calculated route exceeds specified weather limits and a Weather
Warnings report that shows which legs of the route are affected.
• Routes calculated using fuel consumption data, fuel and running costs, a database of Sulphur
Emission Control Areas, and a library of vessel models for determining speed reduction due to
wind and waves.
• The choice to minimise voyage time, fuel consumption or overall costs.
• A route comparison table that can display different optimisation scenarios, allowing you to
compare parameters such as arrival time, average speed, fuel consumption and encountered
weather conditions.
• Simultaneous display of multiple calculated routes on the OneOcean map and the ability to view
simulations of weather conditions and expected vessel position on each route.
• Optimise your route mid-voyage when there is a known delay at the discharge / loading port or
to take account of updated forecasts – set a new arrival time to reduce fuel consumption,
greenhouse gases and other exhaust gas emissions.

10 OneOcean User Guide 2021.2.11

OneOcean User Guide

Software updates
OneOcean can now send software updates for bug fixes and new features directly to OneOcean.
There's no longer any need to wait for a disc to arrive.

Help and support

OneOcean has a self-diagnostic tool to scan the system and alert you to any potential issues. You can
contact the OneOcean customer support team by sending a request directly from OneOcean. To
ensure you're helped promptly, this collects information about your query or problem, including log
files.

1.3 System requirements

Below are the minimum system configurations for OneOcean.

Minimum hardware
Processor: Intel i3 equivalent or higher
Memory: 4 GB RAM
Available Hard Disk Space: 50 GB (data can be stored to an alternate drive or partition)

Recommended hardware
Processor: Intel i5 equivalent or higher
Memory: 8 GB RAM
Available Hard Disk Space: 50 GB (data can be stored to an alternate drive or partition)

Supported operating systems

Windows 7 SP1
Windows 8, Windows 8.1
Windows 10
Windows 11
Windows Server 2012 (x64), Windows Server 2012 R2 (x64)
Windows Server 2016
Windows Server 2019
Windows Server 2022
Windows Terminal Server
Mac OS X with Parallels

Software dependencies
Windows Installer 3.1
Microsoft .NET Framework 4.6

Printer
A4 Laser or colour inkjet printer with a resolution of 300 dpi or greater. Inkjet specification should
meet or exceed that of the Canon IP4300

Good quality white paper; 80 gsm minimum

Note
If your computer doesn't meet these specifications, contact OneOcean Technical Support:
Tel: +44 (0)1992 805501 | Email: [email protected]

11 OneOcean User Guide 2021.2.11

OneOcean User Guide

1.4 OneOcean module requirements

Some OneOcean features are available to all OneOcean customers. Others require additional
subscription or another OneOcean or third-party application to be installed and licensed on the
computer running OneOcean.

The list below shows each OneOcean module and their requirements.

Data Updates No additional subscription required.

Voyage Planner Basic service: no additional subscription required.

Enhanced service - saving Quick Route: additional

subscription required.

Route optimisation: subscription to enhanced weather

service required.

Order Management No additional subscription required.

OneOcean sends orders automatically for customers of

OneOcean B2B automated ordering.

Notices to Mariners Subscription to Notices to Mariners service required.

ENCs Subscription to ENC updates service required.

Paper Charts No additional subscription required for basic features.

Corrections and notices: subscription to chart corrections

and DNMs service required.

Digital Publications Subscription to ATT, ADLL, ADRS6, ADRS2, ADRS1345 or

AENP updates required.

Installation of the relevant ADP applications for the

subscribed services is also required.

Paper Publications No additional subscription required for basic features.

Corrections and notices: subscription to nautical

publications updates and Notice to Mariners service
required.

Ports Basic service: no additional subscription required.

Enhanced service: subscription to enhanced port service

required.

Tidal Graph: subscription to enhanced port service and

ADMIRALTY Total Tide application required.

12 OneOcean User Guide 2021.2.11

OneOcean User Guide

NavArea Warnings Subscription to NavArea Warnings service required.

Piracy Subscription to Piracy service required.

News & Bulletins OneOcean Information Bulletins: no additional subscription

required.

OneOcean International News: subscription to international

news service required.

OneOcean Regional News: subscription to international

news service required.

Regs4ships Subscription to Regs4ships service required.

EnviroManager Standard service: subscription to EnviroManager service

required.

Premium service: subscription to the EnviroManager +

service required.

Weather Bronze service: 2-day limited forecasts. Available to all

OneOcean customers.

Silver service: Full 5-day forecast.

Gold 5 service: Full 5-day forecast plus route optimisation.

Gold 9 service: Full 9-day forecast plus route optimisation.

Anti-Virus Subscription to the OneOcean Sophos Anti-Virus update

service required.

To request additional OneOcean services, submit a support request with the Request Type set to
Subscription Services. To learn more, see 2.11 Sending a support request.

13 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.0 Getting started

This section of the OneOcean user guide shows you how to get started using OneOcean after you've
installed it.

The first set of topics show how to set up and configure OneOcean for the first time.

If you're new to using OneOcean, topic 2.7 OneOcean basics describes the most common features
and gives a brief description of each module.

Topic 2.11 Getting help explains where you can get further help and information about OneOcean.

2.1 Starting OneOcean

To start OneOcean either:

• Double-click the OneOcean shortcut icon on the Windows desktop.

• Use the Windows Start menu to find and open OneOcean. You'll find OneOcean in a OneOcean
folder in the programs list.

The OneOcean start-up window opens.

If it's the first time you've run OneOcean, after a few seconds the OneOcean Initial Setup window
opens. OneOcean uses the information you enter here to set up communication with the OneOcean
data server. To learn more, see 2.2 Initial setup.

14 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you've completed the initial setup, after a few seconds the OneOcean home page opens.

To learn about using OneOcean for the first time, see 2.7 OneOcean basics.

To learn about the OneOcean home page, see 3.0 The home page.

2.2 Initial setup

Before you can use OneOcean for the first time, you must select settings and enter credentials that
OneOcean uses to set up secure communication with the OneOcean data server.

1. If you haven't already done so, start OneOcean.

The first time OneOcean starts, the OneOcean Initial Setup window opens.

2. In the Identification panel, complete any empty boxes. If you're upgrading from
PassageManager, OneOcean automatically completes some of the information for you.
3. In the Data Settings panel, use the Data Collection Method drop-down menu to select how
OneOcean contacts the OneOcean data server to request data updates. If you select E-mail,
further options appear for configuring email collection. To learn more, see 2.3 Configuring data
collection.
4. If you set the Data Collection Method to Internet, ensure the Firewall Type drop-down menu is
set to an option that matches the firewall type used on the computer or computer network.
Contact your IT department if you need more information about this.
5. If OneOcean has completed the information for you, below the Data Settings panel, it displays a
checkbox labelled Confirm all details are correct. ensure all the information is correct, and then
select the checkbox.

15 OneOcean User Guide 2021.2.11

OneOcean User Guide

6. Click Setup.
If any of the credentials don't match the ones recorded on the OneOcean data server, OneOcean
displays the message shown in the picture below.

If you see this message:

A. Check the credentials supplied to you by OneOcean.

B. Re-enter the credentials.
C. Enter your username and password.
D. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.
If the credentials you enter match the ones recorded on the OneOcean data server, OneOcean starts
the setup process. This may take a few minutes.

When the setup process is complete, the OneOcean home page opens.

16 OneOcean User Guide 2021.2.11

OneOcean User Guide

Missing page tiles

Initially, the home page may not show all the tiles you need for your subscribed services. When
OneOcean has connected to the OneOcean data server and downloaded the latest data, it updates the
home page with the correct tiles.

Sometimes it may be necessary to re start OneOcean once the download has been completed and the
data has been imported for the correct home page tiles to appear. If you've configured OneOcean to
collect updates using the Internet, a mail server or Outlook, it will collect the updates automatically. To
learn more about collecting data updates, see 5.1 Checking for updates.

To change the credentials you entered, click Settings > Vessel, and then change the Identification
panel settings.

To change the way OneOcean contacts the OneOcean data server to request data updates, in the
Data Updates module, click Communication Settings.

Note: Entering your vessel details

If you want to use OneOcean to create passage plans, or use the Voyage Planner module, you should
also enter your vessel details in the OneOcean Settings. To learn more, see 2.5 Entering vessel details.

Note: Configuring an ENC service

If you want to use OneOcean to manage and update ENCs (Electronic Navigational Charts), you may
also need to configure your ENC service. To learn more, see 9.1 Configuring and updating ENC
services.

2.3 Configuring data collection

An essential feature of OneOcean is the way it collects regular data updates from the OneOcean
data server. This ensures the information and products it manages, such as publications, charts,
notices and permits, are kept up to date.

When OneOcean checks for updates, it sends information to the OneOcean data server about your
outfit. The OneOcean data server then sends the required data as a series of data updates.

OneOcean can be configured for data collection using the internet or data collection using e-mail.

Data collection using the Internet

If the computer running OneOcean has a good internet connection, this is the simplest way to check
for and receive data updates. The process is usually automatic. When OneOcean checks for updates,
the OneOcean data server sends the required updates immediately, provided they don't exceed your
download limit.

To learn how to configure this option, see 2.3.1 Configuring for Internet.

To learn how to check for updates using this option, see 5.1.1 Updating from Internet.

Data collection using email

OneOcean offers four configuration options for email data collection:

1. Manual Attachments
The OneOcean data server sends updates to OneOcean by sending emails with data update files
attached. You must manually import these to OneOcean.

When OneOcean checks for updates, it may create a data request file. You must manually attach this
to an email and send the email to the OneOcean data server.

17 OneOcean User Guide 2021.2.11

OneOcean User Guide

This method requires the least configuration to set up. But it requires the most work from you to
operate. We only recommend it if there's no internet connection available on the computer running
OneOcean, or if you're unable to configure any of the other methods described below.

To learn how to configure this option, see 2.3.2 Configuring for manual attachments.

To learn how to check for updates using this option, see 5.1.2 Updating from manual attachments.

2. Mail Server

This method is fully automated.

Data request files and data update files are sent between OneOcean and the OneOcean data server
by directly accessing an email server.

To configure this method, you need to know the IP addresses, port numbers, protocols and login
details of an email service.

To learn how to configure this option, see 2.3.3 Configuring for mail server.

To learn how to check for updates using this option, see 5.1.3 Updating from mail server.

3. EML File
As with the Manual Attachments method, the OneOcean email server sends updates to OneOcean
by sending emails with data update files attached. You must manually import these to OneOcean.

When OneOcean checks for updates, it may create an EML file containing a data request file. When
you open the EML file, this creates an email to the OneOcean data server with the data request file
already attached.

This method can be used with the following email applications: Novell, GroupWise, Microsoft
Outlook Express, Lotus Notes, Windows Mail, Mozilla Thunderbird, and Postbox.

To learn how to configure this option, see 2.3.4 Configuring for EML files.

To learn how to check for updates using this option, see 5.1.4 Updating from EML files.

4. Microsoft Outlook
This method is fully automated.
The OneOcean email server sends updates to OneOcean by sending emails with data update files
attached. OneOcean detects these when they arrive in your Outlook inbox and automatically
imports the updates.

When OneOcean checks for updates, it may create an email containing a data request file in your
Outlook outbox, which is sent automatically to the OneOcean data server.

This method can only be used when Microsoft Outlook is installed and configured on the computer
running OneOcean.

To learn how to configure this option, see 2.3.5 Configuring for Outlook.

To learn how to check for updates using this option, see 5.1.5 Updating from Outlook.

18 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.3.1 Configuring for Internet

Note: Two methods for configuring data collection
The instructions below involve configuring data collection. There are two areas of OneOcean where you
can do this:
OneOcean Initial Setup If you're running OneOcean for the first time, you can
configure data collection in the OneOcean Initial Setup
window that opens when you first run OneOcean.
Communication Settings If OneOcean is already set up, you can configure data
collection in the Data Updates module's Communication
Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

To configure OneOcean to collect data updates using the Internet:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
2. In the Data Collection Method drop-down menu, select Internet.

3. Ensure the Firewall Type drop-down menu is set to an option that matches the firewall type
used on the computer or computer network. If you're unsure, contact your IT department.
4. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.

To learn how to check for updates using this configuration, see 5.1.1 Updating from internet.

2.3.2 Configuring for manual attachments

Note: Two methods for configuring data collection
The instructions below involve configuring data collection. There are two areas of OneOcean where you
can do this:
OneOcean Initial Setup If you're running OneOcean for the first time, you can
configure data collection in the OneOcean Initial Setup
window that opens when you first run OneOcean.
Communication Settings If OneOcean is already set up, you can configure data
collection in the Data Updates module's Communication
Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

19 OneOcean User Guide 2021.2.11

OneOcean User Guide

To configure OneOcean to collect data updates using manual email attachments:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
2. In the Data Collection Method drop-down menu, select E-mail.

3. In the Send E-mail Updates To box, enter the email address that you want the OneOcean data
server to send the data update files to.
4. In the Collection Type drop-down menu, select Manual Attachments.
5. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.

To learn how to check for updates using this configuration, see 5.1.2 Updating from manual
attachments.

2.3.3 Configuring for mail server

Note: Two methods for configuring data collection
The instructions below involve configuring data collection. There are two areas of OneOcean where you
can do this:
OneOcean Initial Setup If you're running OneOcean for the first time, you can
configure data collection in the OneOcean Initial Setup
window that opens when you first run OneOcean.
Communication Settings If OneOcean is already set up, you can configure data
collection in the Data Updates module's Communication
Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

To configure OneOcean to collect data updates using a mail server:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).

20 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the Data Collection Method drop-down menu, select E-mail.

3. In the Send E-mail Updates to box, enter the email address that you want the OneOcean data
server to send the data update files to.
4. In the Collection Type drop-down menu, select Mail Server.
5. Enter the required details about your incoming and outgoing mail servers.

6. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.

To learn how to check for updates using this configuration, see 5.1.3 Updating from mail server.

2.3.4 Configuring for EML files

Note: Two methods for configuring data collection
The instructions below involve configuring data collection. There are two areas of OneOcean where you
can do this:
OneOcean Initial Setup If you're running OneOcean for the first time, you can
configure data collection in the OneOcean Initial Setup
window that opens when you first run OneOcean.
Communication Settings If OneOcean is already set up, you can configure data
collection in the Data Updates module's Communication
Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

To configure OneOcean to collect data updates using email EML files:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).

21 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the Data Collection Method drop-down menu, select E-mail.

3. In the Send E-mail Updates to box, enter the email address that you want the OneOcean data
server to send the data update files to.
4. In the Collection Type drop-down menu, select EML File.
5. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.

To learn how to check for updates using this configuration, see 5.1.4 Updating from EML files.

2.3.5 Configuring for Outlook

Note: Two methods for configuring data collection
The instructions below involve configuring data collection. There are two areas of OneOcean where you
can do this:
OneOcean Initial Setup If you're running OneOcean for the first time, you can
configure data collection in the OneOcean Initial Setup
window that opens when you first run OneOcean.
Communication Settings If OneOcean is already set up, you can configure data
collection in the Data Updates module's Communication
Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

To configure OneOcean to collect data updates using Microsoft Outlook:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).

22 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the Data Collection Method drop-down menu, select E-mail.

3. In the Send E-mail Updates to box, enter the email address that you want the OneOcean data
server to send the data update files to.
4. In the Collection Type drop-down menu, select Outlook.
5. Ensure the checkbox labelled Confirm all details are correct is ticked and then click Setup.

To learn how to check for updates using this configuration, see 5.1.5 Updating from Outlook.

2.4 Data update schedule

Use the table below to see when data updates for OneOcean are made available on the OneOcean
data server.
Monday Tuesday Wednesday Thursday Friday Saturday Sunday

US DNMs & Port information ADP updates Nautical publication

chart corrections (ADLL, ADRS & ATT) corrections

Australian DNMs & Norwegian DNMs & AENP updates BA DNMs, Ts & Ps,
chart corrections chart corrections & chart corrections
(Fortnightly) (Fortnightly)

OneOcean Japanese DNMs &

catalogue chart corrections

ENC updates

International news International news International news International news International news International news International news
(0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs)

Weather Weather Weather Weather Weather Weather Weather

(0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs)

Weather Weather Weather Weather Weather Weather Weather

(0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs)

Weather Weather Weather Weather Weather Weather Weather

(1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs)

Regional news Regional news Regional news Regional news Regional news
Russia Turkey Ukraine Philippines India
(1400hrs) (1400hrs) (1400hrs) (1400hrs) (1400hrs)

Antivirus Antivirus Antivirus Antivirus Antivirus Antivirus Antivirus

(1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*)

Piracy Piracy Piracy Piracy Piracy

(1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*)

Weather Weather Weather Weather Weather Weather Weather

(1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs)

NavArea warnings NavArea warnings NavArea warnings NavArea warnings NavArea warnings NavArea warnings NavArea warnings
(2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs)

Indian DNMS & Canadian DNMS &

chart corrections chart corrections
(fortnightly - (monthly - 30th)
15th/30th)

All times shown are UTC standard. This schedule should be used as a guideline only. Data may be
available earlier or later than the listed time.

* Antivirus & Piracy updates are only generated if new information is available.

23 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.5 Entering vessel details

To get the best results out of OneOcean, you should record details about your vessel in OneOcean.
This is particularly important if you use the Voyage Planner, Weather or EnviroManager modules.

To record your vessel details:

1. On the OneOcean title bar, click Settings.

The Settings panel opens.

2. Click the Vessel tab if it's not already selected.

Note: Settings
Additional settings can be found under the other tabs, and further information on these settings is
provided throughout the user guide when needed.
3. In the Identification panel, check all the details are complete and correct.

4. Complete the details in the lower panels.

Tip: Under Keel Clearance Limits

Under keel clearance can be set in metres or as a percentage of the vessel's static draft.
Note: Under Keel Clearence Limits
If you can't change these settings, or any further settings, it means your office has configured these
settings for your vessel using our shore-based FleetManager application.

24 OneOcean User Guide 2021.2.11

OneOcean User Guide

Adding Watch Levels to a route and passage plan, allows these levels to be added to the
required legs.

If you subscribe to the OneOcean EnviroManager service, make sure you choose the correct
equipment, by selecting Add / Remove Items, and turn it on so you can receive specific
regulations depending on your vessel's equipment.
If the equipment is not working, make sure you turn it off so the specific regulations are not
shown.

5. Complete the remaining sections and when you've finished entering your vessel details, at the
bottom of the panel, click Save.

6. To close the Settings panel, click the arrow icon at the top left of the panel.
Tip: Enter all your vessel details
The vessel settings aren't mandatory. You can start using OneOcean before you've completed them all.
However, the more accurate and complete the vessel details are, the better performance you'll get
from OneOcean.

2.6 User management

The User Management function in OneOcean allows you to password protect certain actions so that
only authorised crew members can perform.

With the additional functionality of being able to create groups, assigning user permissions is
performed at group user account level, making it easier to administer user actions.

25 OneOcean User Guide 2021.2.11

OneOcean User Guide

A default set of system defined users and groups, shown below, are included together with a range
of permissions for key OneOcean actions, including the ability to digitally approve a passage plan.

Users

User Password Rank Member of

Administrator chartco Administrators

Chief Officer oneocean-chief Chief Officer Ship Bridge Team

Master oneocean-master Master Ship Bridge Team

Voyage Planning Approval

Second Officer oneocean-second Second Officer Ship Bridge team

Third Officer oneocean-third Third Officer Ship Bridge team

Groups

Group Description Permission

Administrators Users with Full control of OneOcean

administrative rights

Bridge Team Ship bridge team Apply corrections, add or remove products
to outfits, order products, create and
export ENC updates, edit ship settings

Voyage Planning Voyage planning Approve passage plans

Approval approval team

All Users Group containing all None

users

2.6.1 Opening user management

To open user management:

1. On the OneOcean title bar, click Settings.

2. Click the Users Tab.

26 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.6.2 Enabling and disabling user management

By default, User Management is enabled in OneOcean.

The User Management facility can be disabled, however for entries to be recorded in the OneOcean
Activity Log, User Management must be enabled.

Enabling or disabling user management

1. Use the Enable User Management slider to enable or disable User Management mode.

Note: Enabling or disabling User Management

User Management can only be enabled or disabled by the Administrator or users in the Administrators
group.
2. After the last user action was performed, a user doesn't need to log in again for a specified
period. This is determined by the Password Timeout. If the password timeout is set to zero,
users must always enter their login details to perform user actions.

2.6.3 Creating groups and user accounts

Although there are system defined groups, OneOcean has the ability to create any number of groups
or users so that key tasks performed in OneOcean can be controlled easily.

In user management the following is possible:

• A group can contain several permissions.

• A user can belong to several groups.
Tip: Groups and user accounts
Because each user account must be allocated to a group, we recommend that you create your groups
before your user accounts. Every user account is automatically added to the All Users group.

Creating a group

Note: Creating a user group

Groups can only be created by the Administrator or users in the Administrators group..
1. Select the Groups tab and click the Add Group icon.

27 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Enter the Administrator password, or a select a user who has administrative access. Click OK.

3. Enter the required group name details and ensure the group is made active.

4. User the Slider controls to select the required permissions.

5. Select the user and then move it into the group by selecting the >> icon.

6. Click OK to create the group.

Add further groups, as needed, by repeating the above procedure.
=

28 OneOcean User Guide 2021.2.11

OneOcean User Guide

Creating a user account

Note: Creating a user account

Users can only be created by the Administrator or users in the Administrators group.
1. Select the Users tab and click the Add User icon.

2. Enter the Administrator password, or a select a user who has administrative access. Click OK.

3. Enter the required user account details and ensure the ensure is made active.

4. Select the required group and click the >> icon to move the group into the IS A MEMBER OF…
section.

5. Click OK to save the changes.

Add further users, as needed, by repeating the above procedure.

2.6.4 Editing groups and user accounts

Editing groups and users accounts
From time to time, you may want to add or remove users to and from a group or amend the
permissions of a group.

29 OneOcean User Guide 2021.2.11

OneOcean User Guide

Editing a group

Note: Editing a user group

Groups can only be edited by the Administrator or users in the Administrators group.
1. Select the Groups tab and the group you wish to edit. Click the Edit icon.

2. Enter the Administrator password, or a user who has administrative access. Click OK.

3. User the slider buttons to amend the permissions of the group.

4. Select the users as required and click the >> or << icons to add or remove them from the
group.

5. Click OK to save the changes.

Editing a user account

Note: Editing a user account

Users can only be edited by the Administrator or users in the Administrators group.
1. Select the Users tab and user account you wish to edit. Click the Edit icon.

30 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Enter the Administrator password, or a select a user who has administrative access. Click OK.

3. Select the required groups you wish to add the user to and click the >> icon to move the group
into the IS A MEMBER OF… section. To remove the user from the group, click the << icon.

4. Click OK to save the changes.

Note: Groups
The All Users group is assigned to every user account by default.

Changing a password
1. Select the Users tab and user account you wish to edit. Click the Edit icon.

31 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Enter the Administrator password, or a user who has administrative access. Click OK.

3. Click the Change Password button.

4. Enter a new password and enter it again in the Confirm Password box. Click OK.

A message confirming the password has been changed will be displayed.

5. Click OK to continue.
Resetting a password
1. Select the Users tab and user account you wish to edit. Click the Edit icon.

2. Enter the Administrator password, or a select user who has administrative access. Click OK.

32 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. Click the Reset Password button.

A message asking to confirm the password reset will be displayed.

4. Click Yes to continue.

The new password will be displayed.

5. Click OK to continue.

2.7 OneOcean basics

OneOcean modules
OneOcean is divided into modules that relate to different OneOcean services. The number of
modules you can access depends on which service you're subscribed to and what third-party
software is installed on the computer running OneOcean. To learn more, see 1.4 OneOcean module
requirements.

The home page

If OneOcean has been configured, it automatically displays the home page after starting up. The
home page contains a tile for each module available to you.

If a tile is orange, this indicates there are data updates that are due, or actions for you to perform.

If a tile is red, this indicates there are data updates that are overdue.

Click a tile to open the relevant module.

33 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can return to the home page at any time, by clicking the home icon at the top left of the
OneOcean window.

To learn more, see 3.0 The home page.

The module title bar

Below the OneOcean title bar, is the module title bar. This tells you which module is currently open.

Shortcuts
On the left of the module title bar is an area where you can add shortcuts to the modules you use
most often.

To add a shortcut, on the home page, drag a module tile to the left of the module title bar.

To learn more, see 3.0 The home page.

Colour scheme
OneOcean features three different colour schemes to suit different lighting conditions. On the right
of the module title bar, select either Day, Dusk, or Night.

The OneOcean map

An essential feature of OneOcean is the map that's available in many modules. You can use the map
to view the location of module items, together with your planned route. If you have a valid ENC
permit, you can also view ENC data on the map.

To learn more, see 4.0 The map.

34 OneOcean User Guide 2021.2.11
OneOcean User Guide

Data updates
OneOcean automatically checks for updates, from the OneOcean data server, every
time the program starts and then every six hours, so that all the products and
information it manages are kept up to date.

To prompt OneOcean to check for updates, in the Data Updates module, click Check
for Updates.

OneOcean can check for updates using the internet. But if you don't have a good internet
connection, you can also configure OneOcean to check for updates using email.

To learn more, see 5.0 Data Updates.

Status panels
Many OneOcean modules have a status panel at the top left of the window.

The status panel gives details of when data was last updated.

• If the data is up to date:

the update details have a green background and are marked with a tick.

• If the data is due for updating:

the update details have an orange background and are marked with an exclamation mark.

• If the data is overdue for an update or there are error affecting the module:
the update details have a red background and are marked with a cross.

If any update details in the status panel are orange or red, open the Data Update module and check
for updates. To learn more, see 5.1 Checking for updates.

35 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Due and overdue updates

The point at which OneOcean defines updates as due or overdue depends on the module, how often
the module receives updates, and how recently OneOcean last connected to the OneOcean data server.
For most modules, if OneOcean detects there are one or two uncollected updates available on the
OneOcean data server, the update details in the status panel turn orange. If there are more than two
uncollected updates available, the update details turn red.

The status panel in some modules also tells you if there are outstanding tasks for you to perform.
For example, in the picture below, the NavArea Warnings Status panel shows there are new
warnings to apply and cancelled warnings to archive.

Information about outstanding tasks is highlighted in orange.

Voyage Planner
You can use the Voyage Planner module to create, edit and manage routes and passage plans
for your planned voyages.

OneOcean can use distance tables to automatically calculate a route. You can also import and
export routes from ECDIS. The module also allows you to generate a comprehensive and
customisable passage plan for a saved route.

To learn more, see 6.0 Voyage Planner.

36 OneOcean User Guide 2021.2.11

OneOcean User Guide

Order Management
You can use various OneOcean modules to add products to your basket.

When you're ready to review your basket, click the shopping basket icon on the
OneOcean title bar. If you're a OneOcean B2B customer and the order price is below
your pre-authorised order value limit, OneOcean sends the order directly to the
OneOcean data server for automated processing.

To learn more, see 7.0 Order Management.

Notices to Mariners
OneOcean can collect Notice to Mariners that provide safety-critical navigational
information.

Use the Notices to Mariners module to search for, view, and print Notices to Mariners.

To learn more, see 8.0 Notices to Mariners.

37 OneOcean User Guide 2021.2.11

OneOcean User Guide

ENCs
OneOcean collects weekly updates for Electronic Navigational Charts (ENCs) and applies
them to your vessel outfit automatically. It can also import ENC updates to your ECDIS.

You can use the ENC module to view your ENC outfit, add ENCs from the catalogue to an
order, and export updates to ECDIS.

To learn more, see 9.0 ENCs.

Paper Charts
You can use the Paper Charts module to manage your paper charts. You can check for
notifications for new charts, withdrawn & cancelled charts and new editions.

You can also use the module to view the corrections for the charts in your outfit and
record when you've applied them.

To learn more, see 10.0 Paper Charts.

38 OneOcean User Guide 2021.2.11

OneOcean User Guide

Digital Publications
OneOcean collects weekly updates for ADMIRALTY Digital Products (ADPs) and e-
Nautical Publications (e-NPs) in your vessel outfit.

You can use the Digital Publications module to view your digital publication outfit and
add digital publications from the catalogue to an order.

To learn more, see 11.0 Digital Publications.

Paper Publications
You can use the Paper Publications module to manage your paper publications. You can
check for notifications for new, withdrawn and cancelled publications and new editions.

You can also use the module to view the corrections for the publications in your outfit
and record when you've applied them.

To learn more, see 12.0 Paper Publications.

39 OneOcean User Guide 2021.2.11
OneOcean User Guide

Ports
You can use the Ports module to view up-to-date port information provided by
Findaport.com.

Port information can include a complete description of port facilities, information about
terminals and berths, plans and mooring diagrams. Additionally, you can set your most
commonly visited ports as preferred, so you only receive updates for these ports.

To learn more, see 13.0 Ports.

NavArea Warnings
OneOcean can collect daily warnings for all 21 NavAreas.

You can use the NavArea Warnings module to view and manage the warnings. OneOcean
highlights new and cancelled warnings, and helps you keep track of which warnings
you've applied and archived.

To learn more, see 14.0 NavArea Warnings.

40 OneOcean User Guide 2021.2.11

OneOcean User Guide

Piracy
You can use the Piracy module to view up-to-date information about incidents of piracy
as published by the International Maritime Bureau.

You can search for incidents by date, location and incident type.

To learn more, see 15.0 Piracy.

News & Bulletins

You can use the News & Bulletins module to view all the news items that OneOcean
collects. Depending on the services you're subscribed to, this may include OneOcean
Information Bulletins, OneOcean International and Regional News.

To learn more, see 16.0 News & Bulletins.

41 OneOcean User Guide 2021.2.11

OneOcean User Guide

Regs4ships
Regs4ships is a searchable database of maritime regulations. If you're subscribed to the
Regs4ships service, you'll receive the latest database every two months. By importing the
data from the DVD, you can view Regs4ships directly from OneOcean.

Regs4ships Over the Air (OTA) Updates (additional subscription required) eliminates the
need to receive a DVD as weekly updates are provided via OneOcean.

To learn more, see 17.0 Regs4ships.

EnviroManager
You can use the EnviroManager module to ensure your vessel complies with the latest
marine environmental regulations. The module shows you what discharges are permitted
and prohibited at any selected location or for the current location of your vessel. You can
see a timeline of regulations from 2 hours behind to 12 hours ahead of your current
position if you have an active passage plan loaded

To learn more, see 18.0 EnviroManager.

42 OneOcean User Guide 2021.2.11

OneOcean User Guide

Weather
In the Weather module you can view weather forecast data on the OneOcean map, view
a weather summary for a selected date and location or port. Use the weather simulation
tool to select the forecast date and time to view a simulation of your planned voyage.
You can also set safety limits for parameters such as wave height, wind speed and
minimum distance from tropical storms and hurricanes. OneOcean can then adjust your
planned routes so that they remain within these limits.

To learn more, see 19.0 Weather.

Anti-Virus
Provided in partnership with Sophos, the OneOcean Anti-Virus module collects daily
updates for the Sophos antivirus solution and allows you to export these to other
computers on board your vessel.

To learn more, see 20.0 Anti-Virus.

43 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.8 Activity Log

The OneOcean Activity log records key events that have occurred within OneOcean when noticeable
events have happened. For example, logon attempts , applying corrections, placing orders. The
activity log also records background process, for example when data has been downloaded and
imported.

To open the Activity log:

1. On the OneOcean title bar, click Settings.

2. Click the Activity Log tab.

Note: Activity Log

Only the Administrator or users belonging to the Administrators group can open the activity log.
3. Enter the Administrator password, or a select a user who has administrative access. Click OK.

The OneOcean Activity Log opens.

The following settings are available:

44 OneOcean User Guide 2021.2.11

OneOcean User Guide

• Enable notifications logging Records any system events, for example when data has been
downloaded and imported.

• Enable dialogs logging Records when a user is required to enter their login name and
password.

• Activity clean up Controls the purging of activity log records based on the
retention days settings.

• Activity log retention days The length of records stored.

1. The above settings can be enabled or disabled by using the slider controls.

2. The Days back setting is used to control how many days of activity logs are visible in the panel.

3. The activity log is updated automatically, but you can also use the Refresh button to update it.

4. To export the log to a file, click the Export button.

5. Browse to a folder, enter a fie name and to save the activity log click Save.

45 OneOcean User Guide 2021.2.11

OneOcean User Guide

2.9 Configuring instrument data collection

You can configure OneOcean to collect data from your vessel instruments including location, speed,
bearing, course and rate of turn. OneOcean can collect data over a network or from separate devices
connected by a serial port.

This feature can be used in any modules of OneOcean that use the map.

To configure OneOcean to use instrument data:

1. If you're collecting the data using a serial port, connect the output of the device to the serial port
on the device running OneOcean.
2. On the OneOcean title bar, click Settings.

The Settings panel opens.

3. Click the Vessel Interfaces tab, and then click the Add button.

The Add Device Wizard window opens.

4. In the Device name box, enter a name to identify the vessel device.

5. If the data is sent through the network, in the Device connection type drop-down menu, select
IEC Network (UDP).
6. If the data is sent through a serial port, in the Device connection type drop-down menu, select
NMEA (Serial Connection).
7. If the data is sent through using Inmarsat Infinity, in the Device connection type drop-down
menu, select Inmarsat Terminal (TCP). By default, the Hostname is fb.inmarsat.com and Port
number is 5454. If your vessel uses a different Hostname or Port number, ensure these are
amended / opened.
8. If the data is sent through using Octopus, in the Device connection type drop-down menu,
select Octopus (TCP). By default, the Hostname is 127.0.0.1 and Port number is 2003. If your
vessel uses a different Hostname or Port number, ensure these are amended / opened.

46 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Using IEC Network (UDP), Inmarsat Terminal (TCP) or Octopus

You may need assistance from your IT team to assist with this configuration.

Note: Allow invalid sentences

When the Allow invalid sentences option is disabled, OneOcean uses CRCs to check the data it's
receiving is valid and ignores any invalid data. Normally, you should leave this option disabled.
However, if you know the device generates incorrect CRC values for transmitted sentences, you can use
this option to disable this check.
9. If the data is sent through a serial port, select the port is being used. For most devices, you can
leave the Data Rate, Data Bits, Data Parity and Stop Bits options set to the default values.

10. Ensure Enabled is selected and click Next.

Maritime navigation and radio communication equipment output data using standard
formatters known as sentences. Different sentences are used to for different vessel parameters.
For example, the GLL (Geographic Latitude/Longitude) sentence is used for vessel position; HDT
(Heading True) and THS (True Heading and Status) are used for vessel heading. OneOcean lists
the valid sentences that it detects in the data it's receiving from the device.

11. From the list, select the sentence you want to use. The options that appear on the right of the
window allow you to configure how OneOcean uses the data.

47 OneOcean User Guide 2021.2.11

OneOcean User Guide

12. If necessary, select other available sentences listed and configure how OneOcean uses these.
13. When you've finished configuring OneOcean, click Save.
14. OneOcean adds the device to the list.

15. To reopen and change any of the setting for a device, click the Settings icon on the right of
the device. Click Save when you've finished making your changes.
16. To delete a device, click the Delete icon.
17. To close the Settings panel, click the arrow icon at the top left of the panel.

2.10 OneOcean Vault

OneOcean Vault is a secure USB drive that's supplied as an optional extra with OneOcean. OneOcean
Vault allows you to perform data exchange tasks, such as exporting ENC updates to ECDIS, with
maximum security.

OneOcean Vault keeps your data safe by using military-grade 256-bit AES encryption. To unlock
OneOcean Vault and access its data, you must first enter a PIN code on the built-in keypad.

The tasks you can perform with OneOcean Vault include:

• Storing all OneOcean software installers.

• Storing all global ENC base cell data and AENP editions.
• Storing all permits for electronic products.
• Exporting and importing routes to and from ECDIS.
To learn more, see 6.4 Importing a route from ECDIS and 6.8 Exporting a route to ECDIS.
• Exporting ENC updates from OneOcean to ECDIS.
To learn more, see 9.8 Exporting ENC updates to ECDIS.
• Exporting digital publication updates to backup systems.
To learn more, see 11.5 Exporting digital publication updates.
• Importing AENP permits to OneOcean.
To learn more, see 11.4.2 Importing AENP permits.
• Storing full data backups of OneOcean.
To learn more, see 21.0 Backup & Restore.
• Transferring data update files sent from the OneOcean data server by email to OneOcean.
To learn more, see 5.1.2 Updating from manual attachments and 5.1.4 Updating from EML
files.

48 OneOcean User Guide 2021.2.11

OneOcean User Guide

Unlocking OneOcean Vault

To unlock OneOcean Vault:

1. Remove the USB cover.

2. On the keypad, press the green padlock key followed by your PIN code, and then press the
green padlock key again.
3. OneOcean Vault displays a green light to show that it's unlocked.

You have 10 attempts to enter the code correctly. Press the green padlock key before and after
each attempt.

Note: OneOcean Vault locks permanently after 10 incorrect PIN code entries
You have 10 attempts to enter the PIN code. Press the green padlock key before each attempt. After 10
incorrect attempts, the device locks permanently. If this happens, contact OneOcean Technical Support
who will provide you with a recovery PIN code.
4. Insert OneOcean Vault into the USB port of the computer running OneOcean.

Note: Insert OneOcean Vault within 30 seconds

OneOcean automatically locks again if you don’t insert it into the USB port within 30 seconds after
entering your PIN code.

You can now use Windows Explorer to access the data saved on OneOcean Vault. OneOcean can
also access the device for import and export processes such as transferring ENC updates to ECDIS.

Locking OneOcean Vault

When you remove OneOcean Vault from the USB port, it locks automatically. Alternatively, you can
lock the device while it’s still inserted in the USB port by pressing the red padlock key on the keypad.

2.11 Getting help

The user guide
49 OneOcean User Guide 2021.2.11
OneOcean User Guide

When you're using OneOcean, you can view the electronic version of this user guide at any time. To
access the user guide, select Help on the OneOcean title bar, then User Guide at the bottom of the
Alternatively, press the F1 key.

The user guide opens in a separate window.

The first page that appears is determined by the OneOcean module that is currently running.

Use the contents links on the left side of the window or the Search option at the top of the window
to navigate to a different page.

Training videos
OneOcean comes with a series of video tutorials that walk you through the essential features and
demonstrate key activities and processes. OneOcean training videos are now available on Vimeo to
ensure excellent quality. These videos are reviewed and updated on a regular basis.

Click Help on the OneOcean title bar, then Training Videos at the bottom of the panel to access
these tutorials.

50 OneOcean User Guide 2021.2.11

OneOcean User Guide

Getting help
OneOcean features a built-in self-diagnostic tool to detect any issues. As soon as you click the
Support tab, the Self-Diagnostic process commences.

The results of the diagnostic test will be displayed once it is completed.

To view the results, click on the item next to the or icons.

When you select Show issues, a summary of the issues detected will appear.

When you select Show details, a folder containing the system logs and diagnostic results will open.
For review, you can forward these to OneOcean Technical Support.

51 OneOcean User Guide 2021.2.11

OneOcean User Guide

Sending a support request

You can contact the OneOcean customer support team if you have a query or an issue with
OneOcean or OneOcean products or services.

To ensure prompt assistance, we recommend submitting a support request to the customer support
team. This retrieves information from OneOcean regarding your query or problem, including the
OneOcean log files if necessary.

To submit a support request:

1. Click the arrow next to Contact OneOcean Support on the Support tab.

The Customer Support panel opens.

2. Enter your name in the Contact Name box.

3. Use the Request Type drop-down menu to select the type of support request you want to make.
Technical Support Used for OneOcean-related technical issues or questions. Log files from
OneOcean are automatically attached to your support ticket.

Customer Services Used for general enquires, product orders, subscription services.

EnviroManager Used for enquires relating to environmental regulations.

Queries

52 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. To provide more information about the kind of support request, use the Subject Area drop-
down menu.

5. Fill in the Request Details field with details about your question or issue. There is a limit of 255
characters.

6. Enter other email addresses in the Cc section if you wish correspondence from the support
request sent to them. Use a comma to separate multiple email addresses.
If you have any screenshots or other relevant files, you can add them to your support request
using the Add Attachments button.

7. Click Submit to OneOcean to send the support request.

Note: Sending a support request if there's no connection with the OneOcean data server
If OneOcean is unable to communicate with the OneOcean data server at this time, select Save As to
save the information of the support request, including any attachments and log files, to a zip file. You
can then send this to OneOcean customer service via email .
After submitting your support request, you'll receive a confirmation email that includes a unique
ticket number for your support request. You should refer to this number in any correspondence
about the request.
Tip: Closing and reopening the support request
While entering the details of your support request, you may want to check some details in OneOcean.
You can do this without losing the information you've already entered in the support request.
To close the Customer Support panel, at the top left of the panel, click the arrow icon.

53 OneOcean User Guide 2021.2.11

OneOcean User Guide

Using the remote access client

If you've prearranged a remote support session with OneOcean customer support, you can start the
remote access client from OneOcean that allows you to share your screen remotely with a member
of the technical support team.

To start the remote access client:

1. Within the Support tab, click on the arrow next to Remote Support.

The remote Support panel opens.

2. Click Launch Remote Support Client.

The remote support client opens in a separate window.

To start sharing your screen, you need to give the ID details shown on in the client window to
your support contact. Your support contact will give you full instructions from this point.

2.12 OneOcean data services

The following two services must be available for OneOcean to function properly:
• OneOcean service
• Instrumentation hub
Both services have indication lights that show if they are working correctly.

54 OneOcean User Guide 2021.2.11

OneOcean User Guide

The green indicator light confirms that the OneOcean service is working correctly. If the indicator is
red, you won't be able to use the EnviroManager or Voyage Planner modules, and you'll need to
restart the OneOcean data service (see below).
The blue indicator light confirms that the Instrumentation hub is working correctly. If the indicator is
yellow, data collection from your vessel's instruments will not be possible, and the OneOcean data
service will need to be restarted (see below).

Restarting OneOcean data services

The OneOcean data service should always run as a background Windows Service by default. If either
of the above OneOcean services fails to operate correctly, the OneOcean data service must be
restarted as follows:
Tip: Restarting OneOcean data services
Restarting the OneOcean data services can also be performed by restarting your computer if your IT
team have disabled access to the Windows Services on your computer.
1. Close OneOcean.
2. Double-click Administrative Tools in the Windows Control Panel.

3. Double-click on Services.

4. Select the OneOcean Data Service entry.

55 OneOcean User Guide 2021.2.11

OneOcean User Guide

5. Click on Restart the service.

While the OneOcean Data Service is restarting, a dialogue box appears.

Restart OneOcean when the OneOcean Data Service has been restarted.

If one or both of the indicator lights remain red or yellow, contact OneOcean Technical Support
for assistance.

Note: OneOcean data services

Additional OneOcean data service settings can be modified under the Application tab of the OneOcean
Settings. Only change these settings if OneOcean Technical Support advises you to.

56 OneOcean User Guide 2021.2.11

OneOcean User Guide

57 OneOcean User Guide 2021.2.11

OneOcean User Guide

3.0 The home page

You can use the OneOcean home page to access any OneOcean module available to
you. If OneOcean has been configured, it automatically displays the home page after
starting up.

The home page displays a tile for each available module. The tiles are organised into groups
represented by rectangular panels. You can expand or collapse a group panel using the arrow icon at
the top left.

To open a module, ensure the group panel that contains the tile is expanded, and then click the
relevant tile.

You can return to the home page at any time by clicking the home icon at the top left of the
OneOcean window.

Some tiles have a status bar at the bottom. If there are outstanding actions for you to perform, or
data updates to download, the status bar turns orange or red. To learn more, see 3.2 Title status bar
colours.

You can reorder the tiles in a group or move tiles between groups using your mouse. It's not possible
to delete any of the tiles.

To learn more about customising the home page, see 3.1 Customising the home page.

58 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Some OneOcean modules may be unavailable

The number of modules available on the home page depends on what OneOcean services you're
subscribed to. It also depends on what third party applications are installed and licensed on the
computer running OneOcean. To learn more, see 1.4 OneOcean module requirements.

Adding or removing shortcuts

You can also open OneOcean modules using the shortcut icons on the left of the module title bar.
Because the shortcuts are always visible, you can use them to switch between modules without
having to return to the home page.

By default, there's a shortcut for every module that you have access to. To remove a shortcut, right-
click the shortcut, and then select Remove Shortcut.

To add a shortcut, on the home page, drag a module tile to the left of the module title bar. When
you release the mouse button, a new shortcut icon appears on the module title bar.
Tip: Rearrange your shortcuts
You can use your mouse to drag the shortcuts left or right and reposition them on the module title bar.

3.1 Customising the home page

Moving tiles
To reorder the tiles within a group or move tiles between groups, point your mouse at a tile and drag
it to a new position between two other tiles.

When you release the mouse, the tile moves to the new position. OneOcean repositions the other
tiles to make space for it.

Creating a group of tiles

The tiles on your homepage are organised into groups. You can create your own groups and rename
and delete groups. You can also reorder the group panels on the home page.

59 OneOcean User Guide 2021.2.11

OneOcean User Guide

To create a group:
1. At the bottom right of the home page, click the Add New Group icon.
On the right side of the home page, a New Group panel appears.

2. Click the name of the group, and then enter a name for the group.

3. On the right of the name box, click the tick icon to confirm the name you've entered.
To add tiles to the group, drag the tiles from an existing group panel into the new group panel.

4. To rename a group, click the name of the group, enter a new name, and then click the tick icon.

60 OneOcean User Guide 2021.2.11

OneOcean User Guide

It's not possible to rename the Navigation - PassageManager group panel.

To reorder the group panels, point your mouse at the name of the group and drag it to a new
position between two other groups.
It's not possible to move the Navigation - PassageManager group panel.

To delete a group:
1. Drag all the tiles out of the group panel.
2. At the top right of the panel, click the delete icon.

Resetting the home page

To reset the home page, at the bottom right of the home page, click the Reset Home Page icon.

OneOcean returns the tiles to their default position and removes any groups you've created.

Note: Resetting the home page doesn't remove your shortcuts

If you reset the home page, the shortcuts you've created on the module title bar aren't deleted. If you
want to delete a shortcut, right-click the shortcut, and then select Remove Shortcut, or drag the
shortcut down off the title bar.

3.2 Checking module status

On the home page, many module tiles have a status bar at the bottom. This changes colour so that
you can see at a moment’s notice if the module is up to date.

The tile colours indicate the following module states:

61 OneOcean User Guide 2021.2.11

OneOcean User Guide

All actions and updates up to date

The status bar is green if there are no actions for you to perform within the
module and all modules are up to date.

Actions or updates due

The status bar is orange if there are actions for you to perform or updates are
due. For most modules, if OneOcean detects there are one or two uncollected
updates available on the OneOcean data server, it turns the module status bar
orange.

Updates overdue or errors

The status bar is red if any updates are overdue or there are any errors in the
module. For most modules, OneOcean turns the status bar red if it hasn't
connected with the OneOcean data server recently.

To find out what updates or actions are outstanding, click the tile and refer to the messages in the
module status panel.

Alternatively, at the bottom right of the home page, click the traffic light icon to open a status
summary for all the modules you have access to.

If updates are outstanding, use the Data Updates module to check for updates. To learn more, see
5.0 Data Updates.

If a tile status bar shows a line of moving dots, this means OneOcean is currently updating the
module.

62 OneOcean User Guide 2021.2.11

OneOcean User Guide

4.0 The map

The OneOcean map is an essential feature of many OneOcean modules.

You can use the map to view the location of module items, together with the routes of
your loaded passage plans (see 6.0 Voyage Planner). If you have a valid ENC permit, you
can also view ENC data on the map.

The OneOcean map is available in the following modules:

• Voyage Planner
• ENCs
• Paper Charts
• Digital Publications
• Paper Publications
• Ports
• NavArea Warnings
• Piracy
• Order Management
• Weather
• EnviroManager

4.1 Using the map

Changing the map location
To move the area shown on the OneOcean map, point the mouse anywhere on the map and drag to
a new position.

63 OneOcean User Guide 2021.2.11

OneOcean User Guide

If available, you can also use the compass direction buttons.

Zooming in and out

To zoom in, point your mouse at the position you want to zoom in on, and then roll the mouse wheel
forwards.

To zoom out, roll the mouse wheel backwards.

You can also zoom in and out using the + and - buttons or the scale setting.

Viewing coordinates
To see the coordinates for a position on the map, point the mouse at the position. OneOcean shows
the latitude and longitude coordinates at the bottom left of the map.

Map scales include the following:

Compilation Scale The actual scale of the ENC cell.

Display Scale The scale that OneOcean is displaying the cell.

Overscale The difference between the above two scales.

64 OneOcean User Guide 2021.2.11

OneOcean User Guide

Overlaying information on the map

The products and information that appear on the map depends on what OneOcean module you're
using. For example, in the Ports module, NavArea warnings and piracy incidents are usually hidden.

However, at the bottom right of the map, there's a set of icons you can use to select additional
information to overlay on the map.

In the Ports module for example, Select the NavArea icon to overlay on the map the in-force
NavArea warnings.

In a different module, such as ENCs, click the ports icon to overlay the ports that offer the facility
currently selected in the port’s module.

If you have a valid ENC permit, OneOcean can display ENC and AIO data on the map at higher
magnifications. To enable or disable these features, click the ENC and AIO icons. To learn
more, see 4.3 Viewing ENC data on the map.
Tip: Map overlays
Multiple map overlays can be displayed on the map simultaneously.

4.2 Customising the map

To access options for customising the OneOcean map, click Settings > Mapping.

65 OneOcean User Guide 2021.2.11

OneOcean User Guide

In the Appearance panel, use the Coordinates Format drop-down menu to select how the
coordinates of the mouse cursor are displayed at the bottom left of the map.

In the Appearance panel, use the Show Route Information option to show or hide the waypoint
data for your loaded routes.

In the Appearance panel, use the Show Route Channel Limit option to show or hide the channel
limits of your loaded route.

To select what ENC data is displayed on the map, change the options in the ENC Display panel.

Tip: Shortcuts to enable and disable ENC data and AIO information
You can also use the icons at the bottom right of the map to enable and disable ENC data and AIO
information without going into settings.

To learn more, see 4.3 Viewing ENC data on the map.

4.3 Viewing ENC data on the map

If you have a valid ENC permit, specifically licensed for OneOcean, you can view on the map the ENC
data for the charts in your outfit. OneOcean can also overlay AIO information on the map.

66 OneOcean User Guide 2021.2.11

OneOcean User Guide

With ENC data available, in the Voyage Planner module, OneOcean can calculate the minimum
depth for each leg of the route and can include relevant AIO information in the passage plan. To
learn more, see 6.0 Voyage Planner.

If you don't have a valid ENC permit, OneOcean shows a message in the bottom left corner of the
map.

Obtaining a permit to view ENC data

To view ENC data on the map, you need to have a valid ENC permit specifically licensed for
OneOcean. To get this from a supplier other than OneOcean, you first need to send your supplier the
OneOcean User Permit number for your device. Your supplier can then assign the OneOcean
credentials to an updated permit, which you can import into OneOcean.

Obtaining a permit:
1. In any OneOcean module that displays the map, at the bottom left of the map, click No valid
ENC permit loaded for this installation.

2. The Permit Information window opens.

3. Click either Copy to Clipboard or Save to File, and then email the User Permit number to your
supplier.
4. When your supplier has sent you the updated ENC permit, save this in a location that the
computer running OneOcean can access.
5. In the ENC module, use the Import Permit feature to import the updated permit.

67 OneOcean User Guide 2021.2.11

OneOcean User Guide

To learn more, see 9.5 Importing an ENC permit.

On the map, the No valid ENC permit loaded for this installation message is removed, and you can
now view ENC data.

Viewing ENC data on the map

1. At the bottom right of the map, ensure the ENC and AIO icons are both enabled.

2. Zoom in on the map to at least the 1:2,000,000 scale.

You may need to wait a few seconds before the ENC data is displayed.

Tip: Check the mapping settings

To change what ENC data is overlaid on the map, click Settings > Mapping. To learn more, see 4.2
Customising the map.

Viewing S-57 object details

To view details of an S-57 object, double-click a point on the map. The Feature Details panel opens.

68 OneOcean User Guide 2021.2.11

OneOcean User Guide

In the Loaded Cells panel, OneOcean lists the ENC cells in your outfit that cover the point you
selected.

In the Objects panel, OneOcean lists the S-57 objects close to the position you selected, with the
closest point objects at the top of the list. The scale of the map affects how many objects are
included in the list.

To expand or collapse object details, double-click an object in the list.

The details may contain links to additional text documents or images.

AIO notices are indicated on the map by areas of diagonal lines. The details of AIO notices that cover
the point you selected are available at the bottom of the Objects panel.

To close the Feature Details panel, click the arrow icon at the top left of the panel.
Viewing S-57 objects
Further ENC objects categories are available by selecting the Display button on the map toolbar.

69 OneOcean User Guide 2021.2.11

OneOcean User Guide

The display options will be displayed.

Selecting the Standard Display provides access to the standard ENC objects.

Selecting the Other Display provides access to additional ENC objects.

The Miscellaneous object, under the Other Display menu includes services and small craft, traffic
routes and special areas.

70 OneOcean User Guide 2021.2.11

OneOcean User Guide

Although you will find most of the ENC objects familiar, OneOcean includes two important object
categories, as follows:

1. Date dependant objects

OneOcean has a facility to display ENC objects that are date dependant.

To use this feature, under the map display options tick the Date Dependent box.

In the Display Date section, enter a Start Date and an End Date.

To view data dependent information on the ENC chart, select and deselect the Date Dependent
option.

Nondate dependent:

71 OneOcean User Guide 2021.2.11

OneOcean User Guide

Date dependent

2. Update Review

OneOcean has an update review feature that can be used to easily identify which ENC cells have
been updated. This is particularity useful if you have planned a route some time ago and before you
need to use the route you can easily check if any ENC cells have had any significant updates that
mean you need to review your passage plan.

To see which cells have been updated, select and deselect the Update Review option. Orange
symbols will indicate on the map that the object has been updated.

Before update review

After update review

72 OneOcean User Guide 2021.2.11

OneOcean User Guide

4.4 Viewing current vessel position

In any modules of OneOcean that use the map, OneOcean can use the output of your vessel's
instruments to display the current position and course of your vessel on the map. At higher
magnifications, OneOcean indicates your vessel's current heading and speed.

Configuring vessel positioning

Before you can view the current position of your vessel on the map, you need to configure
OneOcean to collect instrument data for your vessel. To learn more, see 2.9 Configuring instrument
data collection.

For an accurate position of your vessel on the map at higher magnifications you should also ensure
that values for your vessel size, and the consistent common reference points are recorded in your
vessel settings.

To do this:

1. On the OneOcean title bar, click Settings.

The Settings panel opens.

2. Click the Vessel tab if it's not already selected.

3. In the Dimension panel, check that the LOA (Length overall) and Beam are entered correctly.

These values define the shape that represents your vessel on the map at higher magnifications.

4. In the Consistent Common Reference Point panel, check that the From Bow and From Centre
values correctly define the consistent common reference point for your vessel.
Tip: Position offset in ship interface settings
In Settings > Ship Interfaces, you can also set position offset values to define the position of your vessel
given by your instrument's relative to the consistent common reference point. To find these settings,
open the settings for the relevant device, click Formatters, and then select the relevant data sentence,
such as GLL (Geographic Latitude/Longitude). To learn more, see 2.9 Configuring instrument data
collection.

5. Click Save.
6. To close the Settings panel, click the arrow icon at the top left of the panel.

Viewing the vessel position on the map

73 OneOcean User Guide 2021.2.11
OneOcean User Guide

In modules that allow you to view the current position of your vessel, such as EnviroManager, the
vessel position is represented by black concentric circles. The current heading is represented as a
continuous straight black line.

At magnifications of 1:20,000 or higher, OneOcean shows an approximation of your vessel outline on

the map. This is calculated from your vessel dimension and the values for the consistent common
reference point in Vessel > Settings.

You can use Follow Vessel by selecting the map icon as indicated below. This means the vessel will
always be centred on the map.

OneOcean also has a Relative Motion option by selecting the map icon as indicated below. This
means the vessel will recentre on the map when it's reached the edge of the map.

Viewing direction indicators

74 OneOcean User Guide 2021.2.11

OneOcean User Guide

The map also has a feature that allows for the display of direction indicators. This means that based
on your vessel's present speed and heading, OneOcean can estimate where it will be.
By clicking the Display button on the map toolbar, you can enable the direction indicators.

The Vessel Direction Indicators can be configured under the Display Options.

Based on the above setting, the Vessel Direction Indicators will display indication lines every 3
minutes with the Heading set to on.

The image below has the Vessel Direction Indicators configured for 12 minutes and with the
Heading set to off.

75 OneOcean User Guide 2021.2.11

OneOcean User Guide

4.5 Measurement ruler

OneOcean includes a measurement ruler to calculate the ranges and bearings of objects on the map.

To use the range bearing measurement tool:

1. Click on the Measurement Rulers icon.

The Measurement Rulers box will be displayed.

2. Click on a Ruler and then position the mouse pointer on the map where you wish the line to
start. Click and continue to hold the left mouse button and drag the line to the desired position.

A maximum of four lines can be drawn on the map at once. If you need to re draw a line, click
anywhere on the map and repeat the above procedure.

Clicking on the Measurement Rulers icon will remove all drawn lines from the map.

76 OneOcean User Guide 2021.2.11

OneOcean User Guide

5.0 Data Updates

You can use the Data Updates module to prompt OneOcean to check for and collect
data updates. You can also use the module to view details of recent updates, to change
communication settings, and to request specific updates.

To open the module, on the OneOcean home page, click the Data Updates tile.

What are data updates?

An essential feature of OneOcean is the way it collects regular data updates from OneOcean. This
ensures all information and products managed by OneOcean, such as digital publications and charts,
notices, alerts, and news items stay up to date. If OneOcean provides the licences for your digital
products, it also allows the licences for products you've ordered to be collected and imported to
OneOcean automatically.

When OneOcean checks for updates, it sends information to the OneOcean data server about your
outfits. The OneOcean data server then sends the required data as a series of data updates. The
check for updates happens every time the program starts and then every six hours.

If your vessel has a good internet connection, OneOcean can check for and collect updates using the
internet. Alternatively, you can configure OneOcean to check for and collect updates using email. To
learn more, see 5.1 Checking for updates.

Note: Data update schedule

Some OneOcean modules are updated daily. Other modules are updated weekly. To see a timetable for
the updates sent out from the OneOcean data server, see 2.4 Data update schedule.

The Data Updates Status panel

Use the Data Updates Status panel to see when updates were last received.

As shown above, OneOcean is configured to check for updates using manual email attachments or
EML files, the status panel also tells you if there are data requests in C:\ChartCo\inbox that need to
be sent to the OneOcean data server. To learn more, see 5.1 Checking for updates.

Note: OneOcean software updates

Periodically OneOcean releases software updates for OneOcean that add new features and fixes bugs.
OneOcean makes the software updates available to all customers on the OneOcean data server.
When OneOcean connects to the data server, it automatically downloads any new software updates.
The next time you start OneOcean from the Windows desktop icon or the Start menu, the updates are
applied automatically as OneOcean starts up.

5.1 Checking for updates

OneOcean checks for data updates when it first starts up and when you click Check for Updates in
the Data Updates module.

77 OneOcean User Guide 2021.2.11

OneOcean User Guide

There are different instructions available for checking for updates, depending on how OneOcean is
configured:

5.1.1 Updating from internet

5.1.2 Updating from manual attachments

5.1.3 Updating from mail server

5.1.4 Updating from EML files

5.1.5 Updating from Outlook

Note: Checking for updates

If OneOcean is left running, the check for updates will be performed automatically every 6 hours by
your chosen data collection method.

5.1.1 Updating from Internet

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect data updates using the Internet.
There are alternative instructions for checking for updates using email. See 5.1 Checking for updates.

If the computer running OneOcean has a good internet connection, the simplest way to collect data
updates is using the internet. The process is usually automatic. When OneOcean checks for updates,
the OneOcean data server sends the required updates immediately, provided they aren't too large.

To set up this configuration, see 2.3.1 Configuring for internet.

To check for updates using the Internet:

1. In the Data Updates module, click Check for Updates.

OneOcean connects to the OneOcean data server and sends it information about your outfits.

Each vessel has an automatic download limit specified on the OneOcean data server. If the
required updates are smaller than this limit, OneOcean starts downloading them automatically.
If any of the required updates are larger than the automatic download limit, OneOcean lists
these on the right of the Data Update Status panel.

78 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. If OneOcean lists any available updates, use the checkboxes to select the updates you want to
collect, then click Request Selected Updates. For any updates that you don't select, you'll have
the option to download them the next time you check for updates.
3. OneOcean downloads and imports the required updates.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.

When updates are imported successfully, OneOcean displays a pop-up message in the bottom
right of the window.

4. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

To view further details about the updates and other recent updates, click Recent Updates.

5.1.2 Updating from manual attachments

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect data updates using manual
email attachments.

79 OneOcean User Guide 2021.2.11

OneOcean User Guide

We only recommend this method if the computer running OneOcean has no internet connection or
you're unable to configure any of the other data collection methods available.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

The OneOcean data server sends updates to OneOcean by sending emails with data update files
attached. You should manually import these to OneOcean.

OneOcean also needs to send information regularly to the OneOcean data server. A data request file
will be generated when it connects to the OneOcean data server. You should manually attach this to
an email and send it to the OneOcean data server.

To set up this configuration, see 2.3.2 Configuration for manual attachments.

To check for updates using email manual attachments:

1. In the OneOcean Data Updates module, click Check for Updates.

OneOcean decrypts and unpacks any files in C:\ChartCo\inbox folder. The data updates are then
imported.

You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.

When updates are imported successfully, OneOcean displays a pop-up message in the bottom
right of the window.

2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

If OneOcean needs to send information to the OneOcean data server, it will have created a data
request file in C:\ChartCo\outbox folder. The Data Updates Status panel shows a message if
there are any files in C:\ChartCo\outbox folder.

80 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. If there are any data request files to send:

A. Create a new email to [email protected].

B. Attach any files in C:\ChartCo\outbox folder to the email.

There's no need to type any text in the body or subject line of the email.

C. Send the email.

D. Remove the files from C:\ChartCo\outbox folder.

Tip: Remove sent files from the OneOcean outbox folder
After you've sent a data request file to the OneOcean data server, it's good practice to remove it from
C:\ChartCo\outbox folder. That way, you know that any files that appear in the folder haven't been
sent to the OneOcean data server yet.

To view further details about the updates and other recent updates, click Recent Updates.

Note: Collecting updates on a computer without email

If you're running OneOcean on a computer that doesn't have an email facility, you can transfer data
updates and data request files to and from another computer that uses email.
On the computer running OneOcean, transfer all outgoing data request files in C:\ChartCo\outbox
folder to the computer that uses email. Then attach these to an email and send it to
[email protected].
On the computer that uses email, check for any data-update emails received from
[email protected]. Transfer all attachments to the computer running OneOcean and save
them to C:\ChartCo\inbox folder.

5.1.3 Updating from mail server

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect data updates by accessing your
mail server.
81 OneOcean User Guide 2021.2.11
OneOcean User Guide

There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

This method of data collection is fully automated. Data request files and data update files are sent
between OneOcean and the OneOcean data server by directly accessing a mail server.

To set up this configuration, see 2.3.3 Configuring for mail server.

To check for updates using a mail server:

1. In the OneOcean Data Updates module, click Check for Updates.

OneOcean automatically checks the mail server for new emails sent from
[email protected]. For any that it finds, it decrypts and unpacks the attachments and
imports the data updates.

If OneOcean needs to send information to OneOcean, it automatically sends an email to the

OneOcean email server, with a data request file attached.

You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.

When updates are imported successfully, OneOcean displays a pop-up message in the bottom
right of the window.

2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

To view further details about the updates and other recent updates, click Recent Updates.

82 OneOcean User Guide 2021.2.11

OneOcean User Guide

5.1.4 Updating from EML files

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect data updates using EML Files.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

The OneOcean data server sends updates to OneOcean by sending emails with data update files
attached. You must manually import these to OneOcean.

OneOcean also needs to send information regularly to the OneOcean data server. To do this, when it
checks for updates it may create an EML file containing a data request file. You only need to open
the EML file to create an email that's addressed to the OneOcean data server and has the data
request file already attached.

This method of data collection can be used with the following email applications: Novell,
GroupWise, Microsoft Outlook Express, Lotus Notes, Windows Mail, Mozilla Thunderbird, and
Postbox.

To set up this configuration, see 2.3.4 Configuring for EML files.

To check for updates using EML files:

1. Check for any emails received from [email protected] since you last checked for
updates.
2. Save any files attached to the emails to C:\ChartCo\inbox folder. Data update files have the file
extension .csz.
3. In the OneOcean Data Updates module, click Check for Updates.

OneOcean decrypts and unpacks any files in C:\ChartCo\inbox folder. It then imports the data
updates.

You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.

When updates are imported successfully, OneOcean displays a pop-up message in the bottom
right of the window.

83 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

5. If OneOcean needs to send information to the OneOcean data server, it will have created an
EML file in C:\ChartCo\outbox folder. The Data Updates Status panel shows a message if there
are any files in C:\ChartCo\outbox folder.

6. If there are any EML files to send, open them from C:\ChartCo\outbox folder, and send the
request emails that open.

7. Remove the EML files from C:\ChartCo\outbox folder.

Tip: Remove sent files from the OneOcean outbox folder
After you've sent an EML file to the OneOcean data server, it's good practice to remove it from
C:\ChartCo\outbox folder. That way, you know that any files that appear in the folder haven't been
sent to the OneOcean data server yet.

To view further details about the updates and other recent updates, click Recent Updates.

Note: collecting updates on a computer without email

If you're running OneOcean on a computer that doesn't have an email facility, you can transfer data
updates and EML data request files to and from another computer that uses email.
On the computer running OneOcean, transfer all EML files in C:\ChartCo\outbox folder to the
computer that uses email. Then open the EML files and send the generated emails.
On the computer that uses email, check for any data-update emails received from
[email protected]. Transfer all the attachments to the computer running OneOcean and save
them in C:\ChartCo\inbox folder. Then, in the OneOcean Data Updates module, click Check for
Updates.

84 OneOcean User Guide 2021.2.11

OneOcean User Guide

5.1.5 Updating from Outlook

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect data updates by accessing the
Outlook application installed on the computer running OneOcean.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

This method of data collection is fully automated. Data request files and data update files are sent
between OneOcean and the OneOcean data server using Microsoft Outlook.

This method can only be used if Microsoft Outlook is installed and configured on the computer
running OneOcean.

To set up this configuration, see 2.3.5 Configuring for Outlook.

To check for updates using Outlook:

1. In the OneOcean Data Updates module, click Check for Updates.

OneOcean automatically checks for any emails sent from [email protected]. For any
that it finds, it decrypts and unpacks the attachments and imports the data. It also deletes these
emails from your Outlook inbox.

You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.

When updates are imported successfully, OneOcean displays a pop-up message in the bottom
right of the window.

2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

To view further details about the updates and other recent updates, click Recent Updates.

85 OneOcean User Guide 2021.2.11

OneOcean User Guide

5.2 Requesting specific updates

OneOcean continuously monitors your outfit for missing or out-of-date items. When it checks for
updates, it makes a request to the OneOcean data server for all the data updates it needs.

Even if a data file is accidentally deleted, moved or becomes corrupted, OneOcean normally detects
the missing data and collects it again from the OneOcean data server.

However, if this process fails, and OneOcean is missing data after it's downloaded updates, you can
specify the missing update and request to download it.

To request specific updates:

1. In the Data Updates module, click Request Specific Updates.
OneOcean lists the different type of updates it can receive.

2. Above the list of update types, use the Data Week Required option to select the week you want
to receive missing data for.
3. In the list of update types, use the checkboxes to select which types of update you want the
OneOcean data server to send.
4. Click Request Selected Updates.
If OneOcean is configured to collect data using the internet, OneOcean connects to the
OneOcean data server, requests the missing data, and then downloads and imports the required
data updates.

If OneOcean is configured to collect data using email, you may need to follow the standard steps
for sending a data request file to the OneOcean email server. See 5.1 Checking for updates.

When the update is successfully imported, OneOcean displays a pop-up message in the bottom
right of the window.

To view further details about the updates and other recent updates, click Recent Updates.

86 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.0 Voyage Planner

The Voyage Planner module allows you to create, edit, and manage routes for your
planned voyages. You may also use the Voyage Planner module to create a detailed
passage plan for any of your saved routes. You can choose which items to include and in
what order to include these in the passage plan.

Click the Voyage Planner tile on the OneOcean home page to access the module.

Note: Basic and enhanced service

The Voyage Planner module is available in two levels of service: Basic and Enhanced. You can't save,
export, or print waypoints made with the New Route feature if you only have the basic service. Both
services allow you to create a fully customized passage plan.

In the Voyage Planner module, you can:

• Use the OneOcean map to create a route manually.

• Use the new route feature to create a route automatically.
• Import and export a route from / to ECDIS.
• Edit any of your saved routes.
• Optimise a route to avoid bad weather and minimise voyage time, fuel consumption or overall
costs (requires subscription to Gold Weather service).
• Select products, alerts and warnings needed for the voyage.
• Place an order for the products you need that aren't yet in your outfit.
• Create a comprehensive passage plan and have it digitally signed.
• Edit any existing passage plans whilst your voyage is underway.
• Load a passage plan as your active or alternative passage so that you can view the passage in
other OneOcean modules and use the Filter by Route feature.
• Add reported positions onto the active passage plan.
• An option to create voyage schedules from passage plans.
• Add a variety of user objects to the map to aid with general navigation and planning
• Print and export the passage plan in several formats.

87 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Route optimisation

You must subscribe to the Gold 5 or Gold 9 Weather service in order to use the route optimization
feature in the Voyage Planner module.

6.1 Route settings

You can manually create a route in the Voyage Planner module or use the New Route option to
create a route automatically.

You should modify the route options before creating a route to adjust how OneOcean calculates
distances between waypoints.

Configure the route settings as follows:

1. Click Settings in the OneOcean title bar.

The Settings panel opens.

2. Click the Route Settings tab.

To change the leg length, use the Great Circle Threshold slider. OneOcean creates routes using
great circle calculations rather than rhumb calculations.

Tip: Speed settings

The maximum speed parameters are determined by the maximum speed you chose in the main Vessel
settings. To learn more, see 2.5 Entering vessel details.

To configure the Passage Plan Settings:

Note: Passage plan settings
If you can’t change these settings, it means your office has configured these settings for your fleet
using our shore-based FleetManager application.
1. Click the arrow to expand Passage Plan Settings if it isn't already expanded.

88 OneOcean User Guide 2021.2.11

OneOcean User Guide

The right-hand panel in some sections provides additional options.

The arrow icons allow you to reorder sections, while the check boxes determine whether or not
they appear in your passage plan.

When you enable Voyage Generation Validation, OneOcean will verify that any route events
you've included are consistent. If you add a Manoeuvring Start event, for example, you must
also add a Manoeuvring End event. If OneOcean detects that the events are not consistent, a
warning will be displayed at the passage plan generation stage indicating which events are
missing. To learn more about route events, see 6.6 Route events.

Barrass and Simplified Barrass are the two forms of Squat calculation methods available in
OneOcean.

2. When you've finished modifying your preferences, click Save at the bottom of the panel.

6.2 Creating a new route

In the Voyage Planner module, you can use the New Route feature to enter the departure and
arrival ports and get OneOcean to automatically calculate a route between them using the
OneOcean routing network.

Note: Creating and saving a new route

The New Route function utilises OneOcean's extensive routing network. You can only create and save
routes, using the routing network, if you're subscribed to the Enhanced service. To learn more, see 1.4
OneOcean module requirements.

89 OneOcean User Guide 2021.2.11

OneOcean User Guide

In the Voyage Planner module, you can use the New Route feature to enter the departure and
arrival ports and get OneOcean to automatically calculate a route between them using the
OneOcean routing network.

To create a new route:

1. Select the New Route tab in the Voyage Planner module.
2. Start typing the name of the departure port in the From box. Select the correct port from the list
of suggested ports that appears.
3. Enter a departure date and time in the ETD box. By selecting the Time Zone box, you can change
the time zone. The default time zone is UTC.
4. Start typing the arrival port's name in the To box. Select the correct port from the list of
suggested ports that appears.
5. Enter an arrival date and time in the ETA box. By selecting the Time Zone box, you can change
the time zone. The default time zone is UTC.

Tip: New Route

Selecting the icon enables you to enter coordinates or get the coordinates by clicking anywhere on
the map. If OneOcean is receiving data from your vessel instruments, selecting the icon enables
OneOcean to use your current position.
6. You can select or search for areas that you don't want to pass through using the Avoid drop-
down option. OneOcean calculates your path using a routing network.
This already has a recommended set of regions for vessels to avoid. Disabled zones appear as
red symbols on the map. Green symbols indicate regions that have been enabled. By double-
clicking the map symbols, you can easily enable and disable regions.

The disabled regions you choose are saved automatically for the next time you create a quick
route.

7. To create the route, click Create.

Based on the information you've provided, OneOcean generates a route. This could take a few
moments to generate. OneOcean displays the route on the map after it has finished creating it.

The details of the route waypoints and legs are displayed below the map.
90 OneOcean User Guide 2021.2.11
OneOcean User Guide

1. You can change the route by dragging the waypoints on the map with your mouse. You can also
change any of the waypoint or leg details below the map, such as the route name and waypoint
names. To learn more, see 6.5 Editing a route.
2. To save the route, click Save Route.

To overlay products for the route, click Overlay Products. To learn more, see 6.9 Selecting route
products.

To export the route, click Export Route. To learn more, see 6.8 Exporting a route to ECDIS.

To return to the Voyage Planner module main screen, click the Back to Overview icon.

The route is now saved in the Routes area under the Library tab.

91 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.3 Creating a manual route

You can use the Manual Route function in the Voyage Planner module to generate a route from
waypoints you select on the map with your mouse.

To create a manual route:

1. Click the Manual Route tab in the Voyage Planner module, then click Create New Route.

To assist you in creating the route, instructions are displayed.

2. Click Confirm after entering a departure date and time.

3. Double-click New route and give it a name. The ETA will be generated using the calculated route
distance and the maximum speed selected in the vessel settings area. When you save the route,
it will update.

4. Position the map where you'd like the route to begin.

5. Double-click where you want the route to begin on the map, and then double-click again to
define the position of each successive waypoint.

92 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean plots the route on the map as you define the waypoints. OneOcean provides the
information of each leg and waypoint for the route underneath the map.

6. You can change the route by dragging the waypoints on the map with your mouse. You can also
change any of the waypoint or leg details below the map, such as the route name and waypoint
names. To learn more, see 6.5 Editing a route.
7. Click Save Route once you've finished adding and changing waypoints.

To overlay products for the route, click Overlay Products. To learn more, see 6.9 Selecting route
products.

To export the route, click Export Route. To learn more, see 6.8 Exporting a route to ECDIS.

To return to the Voyage Planner module main screen, click the Back to Overview icon.

The route is now saved in the Routes area under the Library tab.

93 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.4 Importing a route from ECDIS

In the Voyage Planner module, you can import a route that you've exported from your ECDIS.

Note: Furuno ECDIS route

If a route has more than 200 waypoints, a Furuno ECDIS route may not import correctly into OneOcean
and you will need to modify it before exporting it from your ECDIS.

To import a route:
1. If the route is saved on a USB drive, insert the drive. If you're using the OneOcean Vault USB
drive, unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. Click the Import Route tab in the Voyage Planner module..
3. Select the file format your ECDIS uses from the ECDIS Format drop-down menu.

4. Double-click the Route File box or click the Browse button.

5. Click Open after browsing to and selecting the file exported from your ECDIS.

Tip: Importing routes

Holding the Ctrl key while selecting additional routes allows you to import multiple routes.
6. Click Import Route.

There will be an option to select the Departure and Arrival regions. To continue, click Confirm.

94 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Under Keel Clearance will be calculated as an option (UKC). To continue, select Yes or No. If
you choose No, the UKC will be calculated later.

OneOcean imports the route and displays it on the map. Below the map, details of each leg and
waypoint are displayed.

1. You can edit the route by using your mouse to drag and adjust the position of the waypoints on
the map. You can also edit any of the waypoint or leg details below the map, including the
waypoint names and the route name. To learn more, see 6.5 Editing a route.
2. To save the route, click Save Route.

To overlay products for the route, click Overlay Products. To learn more, see 6.9 Selecting route
products.

To export the route, click Export Route. To learn more, see 6.8 Exporting a route to ECDIS.

To return to the Voyage Planner module main screen, click the Back to Overview icon.

The route is now saved in the Routes area under the Library tab.

95 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.5 Editing a route

In the Voyage Planner module, you can edit the displayed route, or you can reopen and edit any
route that you've previously saved.

To edit a saved route:

1. In the Voyage Planner module, select the Library tab and then click the Routes tab.
OneOcean lists your saved routes. When you click on a route, the route will be displayed on the
map. The waypoint table will not be displayed until you open a route.

2. Select the route you want to open and click the Pencil icon.

OneOcean displays the route on the map and marks each waypoint with an orange circle. Below
the map, OneOcean displays details of each leg and waypoint in the waypoint table.

You can edit the route by moving, adding or deleting waypoints or by editing the waypoint and leg
details.

96 OneOcean User Guide 2021.2.11

OneOcean User Guide

Editing departure and arrival details

1. If necessary, use the Departure and Arrival drop-down menus to select the correct departure
and arrival ports.
2. On the right of the ETD box, click the calendar icon to specify the estimated time of departure.
Using this value and the voyage time, OneOcean automatically calculates the ETA value.
Alternatively, if you specify the estimated time of arrival in the ETA box, OneOcean
automatically calculates the ETD value.

Moving waypoints
You can adjust the route by moving the waypoint markers on the map:

You can also move waypoints by editing their coordinates, as below:

Editing waypoints
By selecting a waypoint and then clicking the Edit button in the panel below the map, you can edit
the waypoint and leg data. The Waypoint Details box will open, and you can change the required
details as follows:

For waypoints, you can edit the waypoint name and coordinates and use the Turn Type option to
select if the turning arc is calculated from the turn radius (nautical miles) or rate of turn (in degrees
per minute).

For the legs, you can edit the type of distance calculation (great circle or rhumb line), speed (in
nautical miles), and the port and starboard channel limits (in metres).
Tip: Editing settings for multiple legs
Holding down the Shift or Ctrl key while selecting with the mouse allows you to select multiple legs in
the table. Any changes will be applied to all legs that have been selected.

97 OneOcean User Guide 2021.2.11

OneOcean User Guide

Click close and then Save Route to save the changes.

Editing additional waypoint details

More specific waypoint details can be entered by selecting Additional Properties.

Tip: Additional waypoint details

Although most waypoint details can be added or changed by selecting the Edit button, some details can
be added or changed directly from the waypoint table.

When the Edit button is selected, the following information can be added or changed:

Maximum Draft / Air Draft

98 OneOcean User Guide 2021.2.11

OneOcean User Guide

Maximum Draft This is the maximum of the forward, mid, and aft draughts of the vessel. The
default value is calculated by OneOcean using the values supplied in Settings
> Vessel. You can change this value for each leg if necessary to account for
changes in vessel load.

Air Draft This is set to the Air Draft setting selected in Settings > Vessel by default. You
can change this value for each leg if necessary.

UKC Type

UKC The value is the minimum safe under-keel clearance for the selected leg. In
the drop-down menu, there are three options: Manoeuvring, Coastal or
Deep Sea. The values used for each option are specified in Settings > Vessel >
Under Keel Clearance Limits.

OneOcean can check that the under-keel clearance remains within specified safety margins using
minimum depth information, vessel data, and squat calculations. OneOcean uses ENC data to
calculate the minimum depth if you have valid ENC permits for your route.
To calculate the UKC, go to the bottom of the waypoint table and click the Calculate UKC button.
You can manually enter the minimum depth for each leg if you prefer.

Table rows are coloured according to the following rules:

• If the minimum under-keel clearance calculated for the specified speed is less than the minimum
safe value, the row is coloured red.

• If the minimum under-keel clearance calculated for the specified speed is greater than the
minimum safe value but is less than the safe value when calculated for top speed, the row is
coloured orange.

• If the minimum under-keel clearance calculated for top speed is greater than the minimum safe
value, the row is coloured green.

The table below summarises these rules:

Row colour Safe at specified speed Safe at top speed

Red Unsafe Unsafe

Orange Safe Unsafe

Green Safe Safe

99 OneOcean User Guide 2021.2.11

OneOcean User Guide

Safety Contour / Safety Depth

Safety Contour OneOcean designates a safety contour on the ENCs it displays that's equal to or
deeper than this value. The contour marks the boundary between safe and
shallow water. The safety contour for each leg should be reviewed and edited
if necessary. The default value is 30 metres.

Safety Depth OneOcean highlights depths soundings that are shallower than the safety
depth. The safety depth for each leg should be reviewed and edited if
necessary. The default value is 30 metres.

Shallow Contour / Depth

Shallow Contour Indicates non-navigable water where a vessel could run aground, and it is
equal to the vessel's maximum static draft. The default value is 3 metres.

Deep Contour Indicates the limit of sea area where a vessel will no longer experience
shallow water effects and it is normally set to twice or four times the draught
of the vessel (depending on the depth of water available). The default value is
30 metres.

Tidal Height / Fresh Water / Weather

Tidal Height Enter any tidal allowances to factor when OneOcean calculates the under-keel
clearance.

Fresh Water Enter any freshwater allowances to factor when OneOcean calculates the under-
keel clearance.

100 OneOcean User Guide 2021.2.11

OneOcean User Guide

Weather Enter any allowances for weather to factor when OneOcean calculates the
under-keel clearance.

Minimum Charted Depths

If ENC data is available, OneOcean selects the Minimum Charted Depth for the selected leg based
on depth values.

OneOcean can calculate the minimum depth from a variety of sources. If the leg passes through
more than one ENC, OneOcean displays the shallowest sounding within the route's starboard and
port limits, as well as the minimum depth for S-57 objects within each ENC's starboard and port
limits. Berths, submerged cables and pipelines, dredging areas, depth contours, and depth areas are
all included.
OneOcean selects the shallowest of all the ENC Cells depths as the Minimum Charted Depth by
default.
By clicking in the ENC Cells and selecting the required value from the drop-down menu, all values for
every waypoint may be viewed and the default selection can be changed. You can also manually
enter or change the value for Minimum Charted Depth.

CATZOC
If you have a valid ENC permit installed and registered to OneOcean, selecting the Calculate UKC
button will insert the necessary CATZOC (Category Zone of Confidence) value on each waypoint.
OneOcean uses this value when calculating the Effective Depth. If necessary, you can use the drop-
down menu to manually change the CATZOC value.

Selecting the Calculate UKC button will insert the relevant CATZOC (Category Zone of Confidence)
value on each waypoint if you have a valid ENC permit installed and registered with OneOcean.
When determining the Effective Depth, OneOcean uses this value. You can manually change the
CATZOC value using the drop-down menu if necessary.
Set the CATZOC drop-down menu to Unset if you manually specified the Minimum Charted Depth
and don't want OneOcean to change the Effective Depth to allow for CATZOC.

101 OneOcean User Guide 2021.2.11

OneOcean User Guide

Effective Depth
This is the leg depth used to calculate the under-keel clearance. To allow for the chart's accuracy,
OneOcean allows for the CATZOC value by adding or subtracting a specified amount from the
Minimum Charted Depth.

Manning / Security Levels

ER Manned If the engine room is manned during the leg, select this option.
Watch Level Select the relevant bridge watch level for the selected leg from the drop-down
menu.

Security Level The leg's level of security. The lowest security level, Level 1, is used by default.

Position Fixing

Fixing Method The methods used to fix the vessel's location. Radar and GPS are selected by
default.
Fixing Every In minutes, the maximum time interval between position fixes.

Adding a waypoint
Click the location on the map where you want the waypoint to appear to add a waypoint. On the
map and in the waypoint table, a new waypoint will be added. By clicking the Edit button, you can
change the waypoint and leg details.

You can also add a waypoint from the waypoint table. Select the waypoint immediately before
where the new waypoint is required and then click the Create Waypoint icon to create the
waypoint.
You can also use the waypoint table to add a waypoint. To create a new waypoint, choose the
waypoint directly before where the new waypoint is required and then click the Create Waypoint
icon.

102 OneOcean User Guide 2021.2.11

OneOcean User Guide

The new waypoint will be added. Click the Edit button and enter the details in the Waypoint details
editing box.
To save your changes, click Close.

Deleting a waypoint
Note: Deleting a waypoint from an approved passage plan
Before you can delete a waypoint from an approved passage plan, you must first unlock the passage plan. To
learn more, see 6.13 Editing an approved passage plan.

To delete a waypoint:

1. Select the required waypoint or event in the waypoint table and click the Edit icon.

2. To delete a waypoint, click the Remove button.

103 OneOcean User Guide 2021.2.11

OneOcean User Guide

Printing waypoints
You can print a table that provides details of all the waypoints on a route before closing it, whether
it's one you've created or one you're editing.

To print a waypoint table:

1. Click Print Waypoints.

2. A preview of the waypoint table appears in the Waypoints data window.

3. Use the Print icon on the toolbar to print the table. From the toolbar, you may select other
options. Selecting the Export button, for example, allows you to save the waypoint table in
a variety of file formats.
4. Click the X symbol in the top right corner to close the waypoint table window.

Tip: Printing waypoints

The Print icon can also be used to print waypoints from the routes list.

Saving a route
Click Save Route to save your changes to the route.

104 OneOcean User Guide 2021.2.11

OneOcean User Guide

Click the Back to Overview icon to return to the Voyage Planner module's main screen.

OneOcean changes the route Revision number in the list of saved routes each time you save the
route.

Cloning a route
Any previously saved route can be cloned using OneOcean. This is important if you want to use the
same route but make small modifications to it.

Click the Clone icon to clone a route.

The route will be cloned, and you can make changes by clicking the Pencil icon.

105 OneOcean User Guide 2021.2.11

OneOcean User Guide

Selecting waypoint table columns

The waypoint table can be customised so you can select or deselect waypoint columns in the table.
Note: Waypoint table options
If the icon below is not visible, it means your office has configured these settings for your fleet using
our shore-based FleetManager application.

Click the icon as shown below to select which waypoint columns you require:

The column selector box will appear.

Use the check boxes to select or deselect the columns you require and to save the changes click on
the X icon.

Note: Waypoint columns

Because a default set of columns is used when the waypoint table is printed, having customised
waypoint columns has no effect on the columns that are displayed when the waypoint table is printed.

6.6 Route events

Event waypoints, such as manning level changes, can be added along the route to indicate an event.
These events are added to the passage plan's Schedules section. To learn more, see 6.11 Passage
plan schedules.
Note: Route events
The following Route events are only included in the Voyage schedule.
- Pilot On
- Pilot Off
- Manoeuvring Start
- Manoeuvring End
- Anchorage In (optional)
- Anchorage Out (optional)
To learn more, see 6.17 Voyage schedules.
1. To add an event, click the Create Event button.

106 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Event waypoints

Because event waypoints are not navigational waypoints there is no need to choose a location on the
map where the event waypoint should appear.
The Create Event Waypoint details will be displayed.

2. When you choose an action type from the Action Type drop down menu, a list of events is
displayed.

The location of event waypoints can be entered as follows:

o Before or after a navigational waypoint.

o Distance (in nautical miles) or time before or after a navigational waypoint.
3. To add the event waypoint, click OK once all of the details have been entered.

107 OneOcean User Guide 2021.2.11

OneOcean User Guide

The event will be displayed at the required location in the waypoint table.

Deleting an event
Note: Deleting an event from an approved passage plan
Before you can delete an event from an approved passage plan, you must first unlock the passage
plan. To learn more, see 6.13 Editing an approved passage plan.
To delete an event:

1. Select the required event in the waypoint table and click the Edit icon.

2. To delete the event, click the Remove button.

6.7 Optimising a route

Note: Subscription to Weather service required
A subscription to the Gold 5 or Gold 9 Weather service is required to use the route optimisation feature
in the Voyage Planner module.

OneOcean can optimise a route after you've created or imported it by using weather data and
information about how your vessel performs in various weather conditions. You have the option of
optimising the route to save voyage time, fuel consumption, and overall costs. OneOcean can adjust
the route during optimization to avoid bad weather.
108 OneOcean User Guide 2021.2.11
OneOcean User Guide

When optimizing a route, OneOcean uses the following information:

• Weather data and weather limits in the Weather module. To learn more, see 19.6 Setting
weather limits.
• Vessel fuel consumption data and vessel dimensions recorded in Settings > Routing Profiles
• A database of Sulphur Emission Control Areas to determine when low sulphur fuel oil must be
used.
• Fuel and operational costs.

Adding and editing routing profiles

Check that an accurate profile for your vessel has been created before optimising a route.

A routing profile uses vessel parameters such as beam length and draft, together with a library of
vessel models to determine the speed reduction due to wind and waves. It also defines the fuel
consumption of your vessel over a range of speeds.

You can create multiple profiles that describe various scenarios, such as when the vessel is laden or
carrying ballast.

To add or edit a routing profile:

1. Click Settings in the OneOcean title bar.

The Settings panel opens.

2. Click the Routing Profiles tab.

There may not be any profiles at first, as shown in the image below, which shows an example of
a Laden and Ballast profile.

3. To create a new profile, click the Add icon.

Alternatively, select an existing profile from the list to view its details or make changes to it. The
Profile Details panel in OneOcean shows the details of the selected profile.

109 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. If you're creating a new profile, enter a name for it in the Profile Name box.

5. Select the option that best describes your vessel from the Vessel Type drop-down menu. The
vessel model used to calculate speed reduction due to wind and waves is determined by this.

6. LBP (Length Between Perpendiculars), Beam, and Draft are the remaining values that are not
loaded from the Vessel tab. When calculating speed reduction due to wind and waves, all of
these values are applied. You can adjust these variables if necessary, however this will not affect
the corresponding values on the Vessel tab.

7. Edit the table values at the top of the Calm Water Fuel Consumption (Main Engine) panel to
describe vessel fuel consumption at various speeds. To add new rows to the table, click the Add
icon.

OneOcean updates the fuel efficiency graph as you enter data.

8. Enter the daily amount of fuel consumed elsewhere on the vessel in the Other Fuel
Consumption (MT/day) box below the graph.

110 OneOcean User Guide 2021.2.11

OneOcean User Guide

9. Click Save once you've completed updating the profile.

The Active column in the list of profiles indicates which profiles are currently active. For route
optimization, the active profile is used as the default profile. When optimising a route, however, you
have the option of using a different profile.

To choose which profile is active, click the radio option for the profile you wish to make active in the
Active column.

To click the arrow icon in the top left corner of the Settings panel to close it.
Adding and editing weather limits profiles
Check that a suitable weather limits profile has been created in the Weather module before
optimising a route.

A weather limits profile establishes safe limits for variables including wind speed, wave height, and
distance from storm systems.

You can choose whether to warn or avoid each limit. When OneOcean optimises a route, it adjusts it
automatically so that it does not exceed any of the weather constraints set by the avoid option. If a
calculated route exceeds any weather limits that have the warn option enabled, OneOcean displays
a warning icon.

To learn more about specifying weather limits, see 19.6 Setting weather limits.

Optimising a route
1. If the route you want to optimise isn't currently open:
A. Click the Routes tab on the Library tab of the Voyage Planner module.

B. Click the Pencil icon to the right of the route you want to open.

2. Click the Optimise button.

3. To specify the estimated departure time, click the calendar icon to the right of the ETD box. You
can use the ETA box to specify an estimated arrival time if you want.

111 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Entering an estimated time of arrival

If you enter a date and time in the ETA box be aware of the following:
- In the Optimisation Options panel, you must enter at least one speed range.
- In the Optimisation Options panel, you can only optimise by Cost or Fuel; you can’t optimise by
Time.

4. Select the routing profile to use for optimization from the Vessel drop-down menu in the
Profiles panel. By default, the active profile is selected.
5. Select the weather limits to use for optimisation from the Weather Limits drop-down box in the
Profiles panel. By default, the active profile is selected.

6. Enter the price of standard fuel oil used by the vessel's engine in the Fuel Oil (per MT) box in the
Costs panel.
7. Enter the price of the low sulphur fuel oil used by the vessel's engine in the LS Fuel Oil (per MT)
box.
8. Enter the total daily cost of any other types of fuel used on the vessel in the Daily Cost of Other
Fuel box.
9. Enter the total of any other daily operating costs of the vessel, such as crew salary, in the Daily
Operational Costs box.

Tip: Use any currency for recording costs

It doesn't matter which currency you use to record your vessel costs in the Costs section. Just ensure
that all of the values in the panel are in the same currency.
10. You can use the Speed / Speed range options in the Optimisation Options panel to define a
single speed or a range of speeds that your vessel can sail at during the voyage. You can also
define numerous speeds or speed ranges to eliminate speeds that cause vibrations or sub-
optimum engine performance. The minimum speed you can enter is 4 knots.
A. To set a single speed, make sure both boxes have the same speed, then click the Add
icon.

112 OneOcean User Guide 2021.2.11

OneOcean User Guide

B. Enter the minimum speed in the left box, the maximum speed in the right box, and then
click the Add icon to select a speed range.

C. If you need to add additional speed ranges, enter the new range in and click Add icon
again.
D. In the Optimisation Options tab, the speeds and speed ranges you add are displayed in
boxes. Click the Delete icon in the box if you need to remove a speed or a speed
range.

11. By default, OneOcean only adds waypoints when a course change is required when optimising a
route. If the selection Course Changes Only is unchecked, OneOcean will insert waypoints at
regular intervals. To specify this time period, use the Time between waypoints (hours) box. The
most common intervals are 4, 6, 12, and 24.

12. Select which criteria OneOcean uses to optimise the route using the Optimise by radio buttons.

There are three options to choose from:

Time Reduces the length of the voyage.

OneOcean may choose the maximum speed for the entire route when optimising by
time. However, in order to avoid bad weather, it may choose slower speeds for
specific sections of the route. In some cases, operating at a slower speed can shorten
the route.

If you've provided an ETA for the route, you won't be able to optimise by time.
Cost Overall costs are reduced.

113 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean uses the provided fuel and operating costs to lower the overall cost of the
voyage when choosing a route and speed that optimises cost. To maximise fuel
efficiency, it may choose lower speeds. It also takes into account the vessel's daily
operating costs.

Fuel Reduces the amount of fuel used overall.

OneOcean selects a route and speeds that reduce the total amount of fuel required
when optimising for fuel. To maximise fuel efficiency, it may choose lower speeds. It
disregards the costs of various fuels.

13. When OneOcean optimises a route, it ignores any intermediate waypoints on the non-optimized
route by default. OneOcean, on the other hand, preserves waypoints that are within the route
network of coastal areas and locations with high shipping volume if you choose the Preserve
Coastal Waypoints option.

14. Below the map, there's a route comparison table that you can use to view and compare the
details of optimised routes. Initially the table contains a single row showing the original route,
with the speed set to the vessel cruising speed throughout. It also displays the original route on
the map.

15. Click Calculate once you've selected all of the optimisation settings you require.
16. OneOcean adds a new row to the comparison table after a few seconds. The details of the
optimised route are shown below. OneOcean also shows the optimised route on the map in a
colour that corresponds to the comparison table's leftmost position.

17. When lit, the Warnings button below, the comparison table indicates that the route exceeds one
or more of the weather limits specified in the selected weather limits profile.
Click the Warnings button to see a summary that displays values, indicated in orange, that
exceed weather limitations and on which leg of the route.

114 OneOcean User Guide 2021.2.11

OneOcean User Guide

18. Clicking the Waypoints button generates a detailed report of the route, with any warnings
highlighted in orange.

By clicking Manage Columns from both tables, you may choose the columns you want to see.

19. You can change the optimisation settings if necessary, and then click Calculate again to add
more optimised routes to the comparison table.
20. Select the Comparison Track option at the bottom of the route comparison table to get
optimisation data such as estimated arrival time, speed in calm water (SICW), speed over land
(SOG), and fuel and vessel costs.

21. View maximums and averages for weather data such as wave height and wind speed by
selecting the Weather option.

22. To view a graph that compares route parameters:

A. Below the route comparison table, click Graph. The Weather Data Graphs window opens.

B. Use the drop-down menu to select the parameter you want to display on the graph.

OneOcean displays a coloured line for each route in the comparison table, showing how
the parameter evolves over time.

115 OneOcean User Guide 2021.2.11

OneOcean User Guide

C. To close the Weather Data Graphs window, click OK.

Tip: Use the weather simulation tool to view vessel positions and weather data
You can use the weather simulation tool controls at the top of the map to select the date and time of
the forecast data if you select the Show Weather Forecasts icon in the bottom right-hand corner of
the map to turn on weather data. OneOcean will display your vessel's expected position on each of the
routes specified in the comparison table.

23. To select one of the optimised routes as your new route:

A. Select the route you want to use from the route comparison table, then click Accept.

B. OneOcean asks confirmation that you want to choose the route. Click the OK button.

OneOcean displays the new route on the map and adds an orange circle at each
waypoint. OneOcean displays the information of each leg and waypoint on the map's left
side. Any of the legs and details can be changed if necessary. To learn more, see 6.5
Editing a route.

C. Click Save Route after you've reviewed the route.

D. To return to the Voyage Planner module main screen, click the Back to Overview icon.

The optimised route has replaced the original route under the Routes tab of the Library.

116 OneOcean User Guide 2021.2.11

OneOcean User Guide

24. Click the Delete icon to delete a route from the comparison table. It is not possible to delete the
original route.

6.8 Exporting a route to ECDIS

In the Voyage Planner module, you can export a saved route to a file that can be imported to your
ECDIS.

Note: Furuno ECDIS route

If a route has more than 200 waypoints, a Furuno ECDIS route may not import correctly into your
ECDIS and you will need to modify it before exporting it from your OneOcean.

To export a route:
1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. Select the Library tab, then the Routes tab in the Voyage Planner module.
3. Select your route you want to export, and on the right of the route, click the Export icon.

4. In the Export Route window that appears, in the Type drop-down menu, select the type of ECDIS
you're exporting to.

5. If necessary, select the file Extension and Format required by your ECDIS.
6. Double-click the Save Location box or click the Browse button.
7. Browse to the location where you want to save the export file, specify a File Name, and then
click Save.
8. In the Export Route window, click Export.

OneOcean saves the route as a file in the Save Location. You can now import the file to your ECDIS.
117 OneOcean User Guide 2021.2.11
OneOcean User Guide

6.9 Selecting route products

Once the route has been created, you can overlay the route with the products, alerts and warnings
that you need for the voyage. Depending on the services you're subscribed to, this may include
ENCs, paper charts, digital publications, paper publications, piracy alerts and NavArea warnings.

After you've overlaid the products you can:

• Design and generate a passage plan (see 6.10 Creating a passage plan).
• Load the passage plan as your active or alternative passage plan (see 6.14 Loading a passage
plan).
Overlaying the route with products
1. If the route you want to overlay products on isn't currently open:
A. In the Voyage Planner module, select the Library tab and then click the Routes tab.

B. Select the required route and click the Overlay Products icon.

2. If the required route is already open, click the Overlay Products button.

The route is overlaid with products and in the top left of the window, OneOcean displays the
voyage summary details.

118 OneOcean User Guide 2021.2.11

OneOcean User Guide

Adding ENCs to a route

1. On the map, in the Passage Items panel, ensure the ENC checkbox is selected.

On the left of the window, OneOcean displays the ENC panel. This lists ENCs that intersect areas
near the planned route.

2. To view the selected ENCs on the map, in the Passage Items panel, in the ENC row, ensure the
eye icon is selected.

3. To view the buffer that the listed ENCs must intersect, ensure the eye icon and the buffer icon
are both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the ENCs row, click the
settings icon, and then edit the Buffer Radius setting.
On the left of the window, in the ENC panel, the checkboxes indicate which ENCs are selected
for the passage. OneOcean automatically selects ENCs to give continuous coverage of the route
at the best scale. OneOcean only selects Berthing and Harbour band ENCs for the points of
departure, arrival and intermediate port calls.

5. If necessary, use the checkboxes to edit which ENCs are selected for the passage.

119 OneOcean User Guide 2021.2.11

OneOcean User Guide

6. In the ENC panel, you can use the Search and Usage Band options to filter the list of ENCs. You
can also show the ENCs that you don't have valid permits for by selecting Not in Outfit.
Note that filtering the list of ENCs doesn't affect which ENCs are selected for the passage.
Adding paper charts to a route
1. On the map, in the Passage Items panel, ensure the Paper Charts checkbox is selected.

On the left of the window, OneOcean displays the Paper Charts panel. This lists charts that
intersect areas near the planned route.

2. To view the selected charts on the map, in the Passage Items panel, in the Paper Charts row,
ensure the eye icon is selected.

3. To view the buffer area that the listed charts must intersect, ensure the eye icon and the buffer
icon are both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the Paper Charts row, click
the settings icon, and then edit the Buffer Radius setting.

120 OneOcean User Guide 2021.2.11

OneOcean User Guide

On the left of the window, in the Paper Charts panel, the checkboxes indicate which charts are
selected for the passage. OneOcean automatically selects charts to give continuous coverage of
the route at the best scale. OneOcean only selects Berthing and Harbour band charts for the
points of departure, arrival and intermediate port calls.

5. If necessary, use the checkboxes to edit which charts are selected for the passage.

6. In the Paper Charts panel, you can use the Search and Usage Band options to filter the list of
charts. You can also show the charts that you don't have in your outfit by selecting Not in Outfit.
Note that filtering the list of charts doesn't affect which charts are selected for the passage.
Adding Digital Publications to a route
1. On the map, in the Passage Items panel, ensure the Digital Publications checkbox is selected.

On the left of the window, OneOcean displays the Digital Publications panel. This lists
publications that intersect areas near the planned route.

2. To view the selected publications on the map, in the Passage Items panel, in the Digital
Publications row, ensure the eye icon is selected.

3. To view the buffer area that the listed publications must intersect, ensure the eye icons and the
buffer icon are both selected.

121 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. To adjust the size of the buffer area, in the Passage Items panel, in the Digital Publications row,
click the settings icon, and then edit the Buffer Radius setting.

On the left of the window, in the Digital Publications panel, the checkboxes indicate which
publications are selected for the passage. By default, all listed publications that are
georeferenced are selected.

5. If necessary, use the checkboxes to add or remove publications from the passage.

6. In the Digital Publications panel, you can use the Search options to filter the list of publications.
You can also show the publications that you don't have valid permits for by selecting Not in
Outfit.
Note that filtering the list of publications doesn't affect which publications are selected for the
passage.
Adding Paper Publications to a route
1. On the map, in the Passage Items panel, ensure the Paper Publications checkbox is selected.

On the left of the window, OneOcean displays the Paper Publications panel. This lists
publications that intersect areas near the planned route.

2. To view the selected publications on the map, in the Passage Items panel, in the Paper
122 OneOcean User Guide 2021.2.11
OneOcean User Guide

Publications row, ensure the eye icon is selected.

3. To view the buffer area that the listed publications must intersect, ensure the eye icons and the
buffer icon are both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the Paper Publications row,
click the settings icon, and then edit the Buffer Radius setting.

On the left of the window, in the Paper Publications panel, the checkboxes indicate which
publications are selected for the passage. By default, all listed publications that are
georeferenced are selected.

5. If necessary, use the checkboxes to add or remove publications from the passage.

6. In the Paper Publications panel, you can use the Search options to filter the list of publications.
You can also show the publications that you don't have in your outfit by selecting Not in Outfit.
Note that filtering the list of publications doesn't affect which charts are selected for the
passage.
Adding Piracy incidents to a route
1. On the map, in the Passage Items panel, ensure the Piracy checkbox is selected.

123 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean includes in the passage all the Piracy incidents that occurred recently near your
planned route.

2. To view the Piracy incidents on the map, in the Passage Items panel, in the Piracy row, ensure
the eye icon is selected.

3. To adjust how recent the piracy incidents need to be, in the Passage Items panel, in the Piracy
row, click the settings icon, and then edit the Weeks setting.

4. To view the buffer area that the included piracy incidents must have taken place within, ensure
the eye icon and the buffer icon are both selected.

5. To adjust the size of the buffer area, in the Passage Items panel, in the Piracy row, click the
settings icon, and then edit the Buffer Radius setting.

Adding NavArea warnings to a route

1. On the map, in the Passage Items panel, ensure the NavArea Warnings checkbox is selected.

124 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean includes in the passage all in-force warnings that relate to positions near the route,
and all non-georeferenced in-force warnings for NavAreas the route passes through.

2. To view the warnings on the map, in the Passage Items panel, in the NavArea Warnings row,
ensure the eye icon is selected.

3. To view the buffer area that included warnings must relate to ensure the eye icon and the buffer
icon are both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the NavArea Warnings row,
click the settings icon, and then edit the Buffer Radius setting.

Adding products to your basket

When you've finished selecting the required products, click Add to Basket.

125 OneOcean User Guide 2021.2.11

OneOcean User Guide

Any selected products that you don't currently have in your outfit are added to your basket.

You can then submit the order in the usual way. To learn more, see 7.3 Submitting orders.

Note: OneOcean keeps track of what products you need to buy

OneOcean only adds selected products to the basket if they aren't already in your outfit and, for
electronic products, you have an up-to-date permit. This means you don't need to filter or select
products to specify which products you need to buy. Just click Add to Basket and OneOcean will work
this out for you.

Saving the route

When you've finished editing, click Save Route.

Note: Saving routes

As products change frequently, these are not retained when a route is saved. It's recommended to re
overlay the products when a route needs to be used or just before a passage plan is created, so the
most up to date products are included.

6.10 Creating a passage plan

You can use the Voyage Planner module to generate a comprehensive passage plan for any of the
routes you've saved in the Voyage Planner module.

You can customise your passage plan, choosing what elements to include and in what order.

Note: Ensure your outfits are up to date before creating a passage plan
Before creating a passage plan, you should ensure that the paper charts and publications that you
need for the voyage are in your outfit and have no corrections outstanding. You should also ensure that
you have a valid licence for the ENCs and electronic publications that you need for the voyage and that
there are no outstanding updates to collect.

Creating a passage plan

Note: Passage plans

A passage plan can only be created only after the products have been overlaid. If you are creating a
passage plan from a previously saved route, the process of overlaying products needs to be performed
so the most up to date products are used. To learn more, see 6.9 Selecting Route Products.
If the route you want to base the passage plan on isn't currently open:

1. In the Voyage Planner module, select the Library tab and then click the Routes tab.

126 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Select the required route and click the Overlay Products icon.

Once the route has been overlaid with products, the passage plan can be created.

3. To create the passage plan, click the Generate Passage Plan button.

The passage plan will be displayed, as follows, and will remain in draft status until the plan is
approved.

The following describes key information about the passage plan.

127 OneOcean User Guide 2021.2.11
OneOcean User Guide

Passage Plan toolbar

The passage plan toolbar contains familiar icons that are found in most Windows based applications.

• Print Print the passage plan to your printer.

• Previous/Next Page Cycle through the passage of the passage plan.

• Navigation Pane Show or hide the passage plan content.

• Page Layout Choose how the pages are displayed.

• Export Export the passage plan to different file formats, available formats are
PDF, RTF, DOCX and Image File.

• Send Attach the passage plan to an email as a file attachment.

• Save Save the passage plan in its current state.

• Regenerate Regenerate a section of the passage plan that has been amended.

• Sign Digitally approve the passage plan.

• Unlock passage plan Unlock an approved passage plan to make further amendments.

• Contacts Add manual radio contacts and select Admiralty Digital Radio Signals
(ADRS).

Navigation area

An overview of the passage plan sections can be found in the Navigation Section

128 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Passage Plan Settings determine the order of these sections and the level of detail provided. AIO
Notices, for example, can be displayed in full or in summary. You can also arrange them by Usage,
Notices to Mariners/Year, or Chart Number

To learn more, see 6.1 Route settings.

Tip: Passage plan settings
If you need to change the order of the passage plan sections or the level of content displayed, return to
the Passage Plan Settings (Main OneOcean Settings > Route Settings > Passage Plan Settings) and
make your changes.
Once you have saved the settings, return to the Voyage Planner module, select the Regenerate button
and in the Regenerate sections window select the item you have changed. Click Regenerate to update
the passage plan settings.

To enter the Passage Plan Number, select the Cover Sheet in the Navigation area and then enter
your passage plan number.

When you select an item, the passage plan preview window is updated. The ENC cells necessary for
the voyage, for example, are shown in the image below.

Communications
The Contacts button can be used to add Admiralty Digital Radio Signals (ADRS) and Radio Contacts to
the passage plan.

To add a radio contact:

1. Select the Radio Contacts tab and click the icon.

129 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Enter the contacts Name as well as the Channel number.

3. To add the contact, click Update.

4. Move the contact to the Contacts to Include section by clicking the arrow symbol.

The passage plan will now include the radio contact.

OneOcean will automatically select which Admiralty Digital Radio Signals (ADRS) are required for the
voyage, leaving you to choose which items and levels of content to include in your passage plan.

To select Admiralty Digital Radio Signals (ADRS):

1. Select the ADRS tab.

2. Select the items you need and the level of content you want using the check boxes. If Full Details
are not checked, a summary of the ADRS will be included by default.

3. When you click the Confirm button, OneOcean will regenerate the passage plan for you.
The ADRS information will be included in the passage plan's Communications section..

130 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Radio Contacts will be displayed at the end of the ADRS section.

If you chose to add Full Details for Admiralty Digital Radio Signals, this information will be
available in the passage plan's Appendix: ADRS section..

Adding Notes and Images

Notes and images saved on your computer can also be included in the passage plan.

To add a note to the passage plan:

1. On the passage plan toolbar, click the Add Note button.

2. The notes are included to the passage plan's Additional Notes section. In the New Note box,
provide the note with a name. In the text area, you can type your notes.

131 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. The Add Note button on the passage plan tool bar can be used to add multiple notes.
4. To delete a note, click the Delete button.

To add an image to the passage plan:

1. On the passage plan toolbar, click the Add Image button.

2. The images are included in the passage plan's Additional Notes section. In the New image box,
provide the image with a name.

3. Click anywhere in the image box, then click the folder icon to add the image.

4. Browse and select your image file, and then click Open.

132 OneOcean User Guide 2021.2.11

OneOcean User Guide

The image will be inserted as follows:

If necessary, the image can be resized by selecting the icon.

5. The Add Image button on the passage plan tool bar can be used to add several images.
6. Click the Delete button to remove an image.

Saving the passage plan

If more editing is needed, the passage plan can be saved and reopened at a later time.

To save the passage plan:

1. On the passage plan toolbar, click the Save button.

The passage plan will be saved to the Voyage Planner Library, under the Passage Plans tab.

Until it is approved, the passage plan will remain in Draft status. By clicking the icon, the
passage plan, as well as any other passage plans with a Draft status, can be reopened for any
editing.

2. Click the Close button on the passage plan toolbar to close the passage plan.

133 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.11 Passage plan schedules

OneOcean has the option to display passage plan schedules. These are created from any route
events that have been added to a route. To learn more, see 6.6 Route events.

The following schedules are available.

BRM Manning Schedule

This schedule includes the following Route Events:

• Manning Level RED

• Manning Level GREEN
• Manning Level YELLOW
• Anchorage In (optional)
• Anchorage Out (optional)

WTD & Bridge Condition Schedule

This schedule includes the following Route Events:

• WTD NORMAL
• WTD PH
• Bridge OPEN
• Bridge CLOSED
• Anchorage In (optional)
• Anchorage Out (optional)

Environmental Schedule

This schedule is generated automatically depending on the waste streams relevant for the route.
Note: Environmental schedule
An EnviroManager + subscription is required to create the Environmental Schedule. To learn more, see
1.4 OneOcean module requirements.

The related schedules are displayed in the passage plan under the Schedule section once you've
generated a passage plan for the route.

Any of the blue shaded areas, such as the Voyage ID and Notes box, can be used to enter text.
134 OneOcean User Guide 2021.2.11
OneOcean User Guide

6.12 Approving a passage plan

The passage plan can be approved once all of the amendments have been made to it.

Note: Passage plan approval

Only the Master or a user that belongs to the Voyage Planning Approval team, can approve a passage
plan. If User management is disabled, the passage plan will be approved under the Administrator
account. We recommend User management is enabled so passage plans are approved by the Master
or a user that belongs to the Voyage Planning Approval team. To learn more about User management,
see 2.6 User management.

If the passage plan you want to approve isn't currently open:

1. In the Voyage Planner module, select the Library tab and then click the Passage Plans tab.

2. Select the passage plan you want to approve and click the Open Passage Plan icon.

135 OneOcean User Guide 2021.2.11

OneOcean User Guide

Approving the passage plan

1. Once the passage plan is open, click the Sign button on the passage plan toolbar.

2. Add a comment to the Comment box if necessary, then click OK.

3. Enter the user name and password of a user authorised to approve the plan and click OK.

The following conditions indicate that the passage plan has been approved:

The approval status is now displayed on the cover sheet of the passage plan, and the Draft Copy
watermark has been removed.

The status of the passage plan and the waypoint table tabs have been updated from Draft to
Approved.

136 OneOcean User Guide 2021.2.11

OneOcean User Guide

In the Voyage Planner Library, under the Passage Plans tab, the status of the passage plan shows the
approval status.

PP Sent to FM is displayed to indicate the passage plan has been delivered to our FleetManager
application for your office to examine.

Note: Passage plans sent to FleetManager

Only approved passage plans are delivered to FleetManager.

6.13 Editing an approved passage plan

It's possible that an already approved passage plan will require some more revision and re-approval.
For example, if the voyage is already underway and certain route alterations are required.

To edit an approved passage plan:

1. Select the Library tab in the Voyage Planner module, then the Passage Plans tab.

137 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Select the Select the passage plan you want to open and click the Pencil icon.

3. Click the Unlock passage plan button on the passage plan toolbar.

4. Click Yes, to the warning message.

5. Click the Regenerate button once you've finished making your changes.

6. Use the check boxes to select the areas you have changed and click Regenerate.

7. To save the changes, click the Save button on the passage plan toolbar.
The passage plan will regenerate, and you can re-sign it by clicking the Sign button.

138 OneOcean User Guide 2021.2.11

OneOcean User Guide

After the passage plan has been reapproved, the revision number will increase. The passage plan
will also be delivered to FleetManager the next time OneOcean connects to the OneOcean data
server.

6.14 Loading a passage plan

Any saved passage plan can be used as your active passage plan. Most OneOcean map modules
display the loaded passage plans.
You can load a second passage plan as an alternative passage plan if necessary. This is a good option
If you want to see two different passage plans on the map at the same time. On the map, the
alternative passage is marked with orange waypoint symbols.
After you've loaded either an active or alternative passage plan, you can use the Filter by Route
function in OneOcean map modules to see products related to positions near either passage.

To load a passage plan:

1. Select the Library tab in the Voyage Planner module, then the Passage Plans tab.
2. Select the passage plan, and click the red passage icon to make it the active passage plan.
3. Select the passage plan, and click the orange passage icon to load as the alternative passage
plan.

139 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean loads the passage plans as indicated below.

Click the swap icon to switch between the active and alternate passage plans.

All OneOcean map modules will also display the active passage plan in the timeline.

Tip: Timeline
Hover the mouse over the timeline, hold the CTRL key, then use the mouse wheel to zoom in or out to
see the timeline route waypoints.

6.15 Reported positions

You can add reported positions to an active passage plan in the Voyage Planner module. The
reported positions are then displayed in the waypoint table.

To add a reported position:

1. Ensure the required passage plan is loaded as the Active Passage Plan.
2. Click the Report Position button below the waypoint table to add a reported position.

140 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Report Position box will be displayed.

3. Add the name, date and time and the current speed.
There are 3 methods available to enter your position:

• Manually enter the coordinates.

• Click the icon to get the current position obtained from your vessel instruments. To learn
more, see 2.9 Configuring instrument data collection.
• Click the icon to get the position by dropping the pin on the map.

4. When you have obtained the position, click OK to save the change.

5. A message advising the reported position has been recorded will be displayed.

The reported positions will be displayed in the waypoint table.

141 OneOcean User Guide 2021.2.11

OneOcean User Guide

6.16 User objects

The Voyage Planner module has a feature that allows you to draw user objects on the map.
There are three categories to choose from, with the following examples of how they can be used:

• Add Line Used to define a safe area for anchorage, boat transfer/crew transfer, or any other
activity or point of interest that needs be noted but is not a danger area.

• Add Danger Used to draw attention to a potentially dangerous region that may not be subject
Highlight to an official navigational warning.

• Range and Used to produce electronic bearing lines for general navigation and planning.
Bearing Tool

6.16.1 Add line

Adding a Line can be used to create a line or shape area that is ideal for anchorage, boat
transfer/crew transfer, or any other activity or point of interest that needs to be marked but is not a
danger highlight area.

To add a Line:
1. Select the Library tab in the Voyage Planner module, then the User Objects tab.

2. Click on Add Line.

142 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. Enter a name for the Line in the Title box.

4. The Line's colour and thickness can be adjusted as shown below.

5. Add a Description for the line.

6. Locate the area on the map and then add the first point using the left mouse button.

7. Successive left mouse clicks will add more points to the map, starting at the end of the
preceding line.

143 OneOcean User Guide 2021.2.11

OneOcean User Guide

8. The Visibility slider is set to Global by default, indicating that all Lines will be displayed on the
map.

9. You can select which routes you want the Line to display on by moving the Visibility slider to
Routes.

10. Click Save to save your changes.

Under the User Objects tab, the newly created Line will now be visible.

To edit a Line, click the Edit icon.

To delete a Line, click the Delete icon.

6.16.2 Add danger highlight

A Danger Highlight is used to identify a potentially dangerous region that may not be subject to an
official navigational warning.
To add a Danger Highlight:

1. Select the Library tab in the Voyage Planner module, then the User Objects tab.

144 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Click on Add Danger Highlight.

3. Enter a name for the Danger Highlight in the Title box.

4. The Line's colour and thickness can be adjusted as shown below.

5. Add a Description for the Danger Highlight.

6. Locate the area on the map and then add the first point using the left mouse button.

7. Successive left mouse clicks will add more points to the map, starting at the end of the
preceding line.

145 OneOcean User Guide 2021.2.11

OneOcean User Guide

8. The Visibility slider is set to Global by default, indicating that all Danger Highlights will be
displayed on the map.

9. You can select which routes you want the Danger Highlight to display on by moving the Visibility
slider to Routes.

10. Click Save to save your changes.

Under the User Objects tab, the newly created Danger Highlight will now be visible.

To edit a Danger Highlight, click the edit icon.

To delete a Danger Highlight, click the delete icon.

6.16.3 Range and bearing tool

For general navigation and planning, the Range and Bearing Tool can be used to create electronic
bearing lines.
To add an electronic bearing line:

146 OneOcean User Guide 2021.2.11

OneOcean User Guide

1. Select the Library tab in the Voyage Planner module, then the User Objects tab.

2. Click on Range and Bearing Tool.

3. Enter a name for the Electronic Bearing Line in the Title box.

4. The Line's colour and thickness can be adjusted as shown below.

5. Add a Description for the electronic bearing line.

6. Locate the area on the map and then start the electronic bearing line with the left mouse
button.

Tip: Electronic bearing line

By moving the mouse, the range and bearing of the electronic bearing line will change automatically

7. Create the end of the electronic bearing line with the left mouse button.

147 OneOcean User Guide 2021.2.11

OneOcean User Guide

8. The Visibility slider is set to Global by default, indicating that all Electronic Bearing Lines will be
displayed on the map.

9. You can select which routes you want the Electronic Bearing Lines to display on by moving the
Visibility slider to Routes.

10. Click Save to save your changes.

Under the User Objects tab, the newly created Electronic Bearing Line will now be visible.

To edit an Electronic Bearing Line, click the edit icon.

To delete an Electronic Bearing Line, click the delete icon.

6.17 Voyage schedules

After you have created your passage plans, you will be able to create a voyage schedule. One or
more passage plans can be included in a voyage schedule.

To create a voyage schedule:

1. In the Voyage Planner module, select the Library tab and then click the Passage Plans tab.

148 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Check the boxes next to the passage plans for which you want to create a voyage schedule, and
then click the Create Voyage Schedule button.

3. OneOcean will show an overview of the voyages. Click OK to create the voyage schedule.

If you select multiple passage plans and OneOcean detects a missing passage plan, a red border
will appear to indicate an inconsistency.

Tip: Selecting passage plans

If you choose multiple passage plans, the order in which you choose them is unimportant because
OneOcean ensures that the passage plans follow one another.
149 OneOcean User Guide 2021.2.11
OneOcean User Guide

The voyage schedule will be displayed, as follows.

Text can be entered in any of the blue shaded areas. Although entering the details is optional, a
Voyage ID must be entered before the voyage schedule can be saved.

Note: Voyage schedule editing

The ETA/ETD of the routes can be changed directly in the voyage schedule, however this will not
update the passage plan. If you need to change any ETA/ETD in the voyage schedule, we recommend
that you first change and regenerate the relevant passage plan, then update the schedule using the
Regenerate button in the voyage schedule toolbar.

The Voyage Schedule also contains the following three schedules which are also included in the
Schedules section of the passage plan. To learn more, see 6.11 Passage plan schedules.

• BRM Manning schedule

• Environmental Schedule
• WTD & Bridge Condition Schedule
Note: Voyage schedules
An EnviroManager + subscription is required to create the Environmental Schedule. To learn more, see
1.4 OneOcean module requirements.
The voyage schedule toolbar, like the passage plan toolbar, contains tools that allow you to print or
save the voyage schedule in a variety of file formats.

150 OneOcean User Guide 2021.2.11

OneOcean User Guide

To save the Voyage Schedule, click Save,

Under the Voyage Schedules tab, the newly created Voyage Schedule will now be visible.

If you need to change the name of the voyage schedule, click the Edit Voyage Name icon.

Click the Confirm button after entering the new name.

6.18 Display layout

The Voyage Planner module's display can be customised to be in full screen mode or, if you have
additional monitors, any of the tabs (Map View, Passage Plan, or Waypoint table) can be extended to
these monitors.

Full screen mode

151 OneOcean User Guide 2021.2.11

OneOcean User Guide

Extended screen mode

6.18.1 Full screen mode

Click the arrow to display the window in full screen mode.

The left-hand panel will be hidden when the window is resized.

To return to the default view. click the arrow icon.

Resizing the map and waypoint table

Hover the mouse over the line that separates the map from the waypoint table to enlarge the map
or waypoint table.

152 OneOcean User Guide 2021.2.11

OneOcean User Guide

Hold the left mouse button down until the arrow icon appears, then drag the window in the
direction you wish to resize it.

6.18.2 Extended screen mode

1. Select the Library tab in the Voyage Planner module, then the Passage Plans tab.

2. Click the pencil icon next to the passage plan you want to open.

3. Click the tab you want to display on the additional monitor.

4. Drag the tab to the second monitor while holding down the left mouse button.
153 OneOcean User Guide 2021.2.11
OneOcean User Guide

5. Release the left mouse button once the tab is shown in the second monitor.

6. To return the tab to the original monitor, select and drag the tab back to the main OneOcean
monitor.
Tip: Remote Desktop Connection and Multiple Monitors
If you wish to use the OneOcean extended screen mode option, make sure the option Use all my
monitors for the remote session is selected in the Windows Remote Desktop Connection tool.

154 OneOcean User Guide 2021.2.11

OneOcean User Guide

7.0 Order Management

You can add products to your basket from several OneOcean modules including the
ENCs, Digital Publications, Paper Charts, Paper Publications and Voyage Planner
modules.

When you're ready to review your basket and place your order, click the basket icon on
the OneOcean title bar to open the Order Management module.

In the Order Management module, you can:

• Review the items in your shopping basket.

• Print your order or quote, or turn it into a PDF file.
• If you're a OneOcean B2B customer, submit your order or quote directly to OneOcean .
• If OneOcean is your chart provider, receive, review and approve prepopulated quotations for
new editions in your outfits.
• If you're not a OneOcean B2B customer, send your order or quote as an XML file.
• Track the status of your orders and quotes.

Note: B2B automated ordering

The OneOcean B2B automated ordering system allows you to place and receive orders for digital
products 24 hours a day.
Your orders are sent directly from OneOcean and processed automatically by the OneOcean data
server. By using the Check for Updates feature in the Data Updates module, the products you order can
be with you just a few minutes after you've placed the order.
To use B2B automated ordering, OneOcean must have authorisation from your office. Your office may
choose to set a pre-authorised order value limit. If you place an order above this limit, the OneOcean
data server sends an email to your office requesting they log in to the OneOcean FleetManager site to
review and authorise the order.

7.1 Ordering products and adding to your basket

You can order products and add them to your basket from the following modules:

• Voyage Planner, you can add all the products selected for a planned voyage that are missing
from your outfit.

155 OneOcean User Guide 2021.2.11

OneOcean User Guide

• To learn more, see 6.9 Selecting route products.

• ENCs , you can add ENCs from the catalogue, or permit extensions for ENCs already in your
outfit.
To learn more, see 19.4 Adding ENCs to your basket.

• Digital Publications, you can add ADPs and AENPs from the catalogue, or permit extensions for
ADPs and AENPs in your outfit.
To learn more, see 11.3 Adding ADPs to your basket and 11.4.1 Adding AENPs to your basket.

• Paper Charts, you can add charts from the catalogue.

To learn more, see 10.3 Adding paper charts to your basket.

• Paper Publications, you can add publications from the catalogue.

To learn more, see 12.3 Adding paper publications to your basket.

Note: OneOcean fixed-price customers should use the Voyage Planner module to create orders
To comply with the fair usage policy and optimise purchased products for intended routes, OneOcean
fixed-price customers should only add products to the basket using the Voyage Planner module.
To learn more, see 6.0 Voyage Planner.

7.2 Reviewing your basket

To view all the products, you've added to your basket:

1. On the OneOcean title bar, click the basket icon.

The Order Management module opens.

2. Click the Basket tab if it's not already selected.

OneOcean opens your basket.

3. If you've added products of different types to the basket, at the top of basket, click ENCs, Digital
Publications, Paper Charts or Paper Publications to view the list of products of each type in your
basket.

4. For some ENCs, you can use the Period drop-down menu to change how long a product is
licenced for.
Tip: Change the period for multiple items
To specify the period for multiple items in your basket, use the Shift or Ctrl key with the mouse to select
the items you want to edit. You can also select all the items in the basket by clicking the Items counter
at the top of the list. Then use the Period drop-down menu next to any of the selected items, to select
the period for all the selected items.

156 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can switch to other OneOcean modules to add more products to the basket.

Note: Exiting OneOcean empties your basket

The products you've already selected stay in your basket as you switch between OneOcean modules. If
you close OneOcean, all items will be removed from your basket.

When you've reviewed your basket, you're ready to place the order or request a quote.

To learn more, see 7.3 Submitting orders and 7.6 Submitting quotations.

7.3 Submitting orders

After you've added all the products you want to your basket, and reviewed the contents of the
basket, you can submit your order:

1. If you're not already in the Order Management module, on the OneOcean title bar, click the
basket icon.

Note: Add delivery addresses in the Settings tab

If your order contains paper charts or paper publications, you need to have a delivery address set up in
OneOcean before placing your order. To add a delivery address, click the Settings tab, enter the
delivery details, and then click Save Changes.

Tip: Importing multiple delivery addresses

If you have numerous delivery addresses, OneOcean can import these addresses directly from a file. A
sample file, called Delivery Addresses.csv, is located in the C:\ChartCo\Orders folder. Enter the details
and then save the file. To import the file, click the Import icon and browse to the file you saved.
2. Click the Basket tab if it's not already selected and click Place Order.

The Order Details window opens.

3. In the Your Reference box, enter a unique reference for the order, such as a purchase order
number.
4. In the Delivery Address drop-down menu, ensure the correct address is selected.
5. Click Submit.
6. If your vessel is set up for OneOcean B2B automated ordering:

157 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean displays a message confirming it has submitted the order for automated
processing. It also asks if you'd like to print the order.

A. If you want to print the order now, click Yes.

B. If your order contains paper charts or paper publications, OneOcean offers to add these
immediately to your outfit. If you want to do this, click Yes, and then, if offered, select
the folio or copy identifier for the items.
C. If OneOcean is configured to request and collect data updates using Manual
Attachments or EML files, you now need to follow the usual procedures for sending and
receiving data to and from the OneOcean data server. For more information, see 5.1.2
Updating from manual attachments and 5.1.4 Updating from EML files.
D. If OneOcean is configured to request and collect data updates using the internet, a mail
server or Microsoft Outlook, after a few minutes OneOcean automatically collects the
digital products you've ordered.
OneOcean displays a message when the order is complete.

If your vessel isn't set up for OneOcean B2B automated ordering:

OneOcean displays a message confirming it has saved the order as an XML file in
C:\ChartCo\orders.

A. To open the orders folder, click Yes.

B. OneOcean displays a message asking if you'd like to print the order.

C. If you want to print the order now, click Yes.

D. If your order contains paper charts or paper publications, OneOcean offers to add these
immediately to your outfit. If you want to do this, click Yes, and then, if offered, select
the folio or copy identifier for the items.
E. In the orders folder, find the most recently created order file.
F. Email the file to [email protected].
You'll receive an email from OneOcean informing you when your order is complete.

G. To download the permits and licences for the digital products you've ordered, in the

158 OneOcean User Guide 2021.2.11

OneOcean User Guide

Data Updates module, click Check for Updates.

To track the status of your order, click Orders. To learn more, see 7.4 Tracking order status.

Note: Discounted price information

If your vessel is set up for OneOcean B2B automated ordering, when an order is processed, the prices
listed in the order may be updated to take account of any applicable discounts. To view the final order
prices, click Orders. To learn more, see 7.4 Tracking order status.

7.4 Tracking order status

Note: OneOcean doesn't track the status of manual orders
If your vessel isn't set up for OneOcean B2B automated ordering, you need to submit your orders to
OneOcean manually (see 7.3 Submitting orders). OneOcean doesn't track the status of manual
orders. The status remains Outstanding, even after the order is completed.

The orders you submit initially have a status of either Pending if OneOcean hasn't yet received a
response form the OneOcean data server, or Outstanding, if a response has been received but the
order hasn't been completed yet. The OneOcean data server usually takes only a few minutes to
process orders.

If your vessel is set up for B2B automated orders, when an order is successfully processed and the
digital products you've ordered are collected by OneOcean, the order status changes to Completed.
The prices listed in the order may also be updated to take account of any applicable discounts.

To view the order status and review final order prices for completed and outstanding orders:
1. If you're not already in the Order Management module, on the OneOcean title bar, click the
basket icon.
2. Click the Orders tab.
3. By default, OneOcean lists all orders placed in the last 12 weeks.
4. In the Order Filter panel, use the Status drop-down menu to view the pending, outstanding or
completed orders.

5. If you want to find an older order, use the options in the Order Filter panel to change the date
range for listed orders.
Tip: Sorting the list of orders
By default, the list of orders is sorted by order date. To sort the list by reference number, click the
heading on the Order Ref column.
6. From the list of orders, select the order you want to view.

159 OneOcean User Guide 2021.2.11

OneOcean User Guide

At the bottom of the window, OneOcean displays the details of the order including finalised prices
for completed and outstanding orders.

7.5 Printing orders

When you submit an order, OneOcean offers the option to print the order. You can also print any old
orders you've placed or save them as PDFs.

To print an order:
1. If you're not already in the Order Management module, on the OneOcean title bar, click the
basket icon.
2. Click the Orders tab.
3. By default, OneOcean lists all orders placed in the last 12 weeks.

4. In the Order Filter panel, use the Status drop-down menu to view pending, outstanding or
completed orders. To learn more, see 7.4 Tracking order status.
5. Use the options in the Order Filter panel to change the date range for the listed orders.
6. From the list of orders, select the order you want to print and click Print Order.

160 OneOcean User Guide 2021.2.11

OneOcean User Guide

7. The order opens in your PDF viewing application. Use this to print the order or save a PDF copy.
OneOcean opens a report showing the order details.

8. To print the report, click the Print icon, select your printer, and then click Print.
9. To save the report as a PDF, click the Save icon.
10. Close the report window.

7.6 Submitting quotations

The prices shown in your basket are based on the list price in the catalogue. When the order is
processed, the prices may be updated to take account of any applicable discounts.

If you prefer, before placing the order, you can request a quote that includes final prices. If you
decide to proceed with the order, you can then turn the quote into an order.

To submit a quote:
1. If you're not already in the Order Management module, on the OneOcean title bar, click the
basket icon.

Note: Add delivery addresses in the Settings tab

If you're getting a quote for paper charts or paper publications, you need to have a delivery address set
up in OneOcean before requesting the quote. To add a delivery address, click the Settings tab, enter the
delivery details, and then click Save Changes.

Tip: Importing multiple delivery addresses

If you have numerous delivery addresses, OneOcean can import these addresses directly from a file. A
sample file, called Delivery Addresses.csv, is in the \\ChartCo\Orders folder. Enter the details and then
save the file. To import the file, click the Import icon and browse to the file you saved.
2. Click the Basket tab and click Request Quote.

The Quote Details window opens.

3. In the Your Reference box, enter a unique reference for the quote, such as a purchase order
number.
4. In the Delivery Address drop-down menu, ensure the correct address is selected.

161 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Delivery address

The delivery address will only be required If you're getting a quote for paper charts or paper
publications.
5. Click Submit.
6. If your vessel is set up for OneOcean B2B automated ordering:
OneOcean displays a message confirming it has submitted the quote for automated
processing and asking if you'd like to print the quote.

A. If you want to print the quote now, click Yes.

B. If OneOcean is configured to request and collect data updates using Manual
Attachments or EML files, you now need to follow the usual procedures for sending and
receiving data to and from the OneOcean data server. For more information, see 5.1.2
Updating from manual attachments and 5.1.4 Updating from EML files.
C. If OneOcean is configured to request and collect data updates using the internet, a mail
server or Microsoft Outlook, after a few minutes OneOcean automatically updates the
quote.
OneOcean displays a message when the quote is complete.

7. If your vessel isn't set up for OneOcean B2B automated ordering:

OneOcean displays a message confirming it has saved the quote as an XML file in
C:\ChartCo\orders.

A. To open the orders folder, click Yes.

OneOcean displays a message asking if you'd like to print the quote.

B. If you want to print the quote now, click Yes.

C. In the orders folder, find the most recently created file.
D. Email the file to [email protected].
E. You'll receive an email from OneOcean with the completed quote.
8. Click the Quotes tab.
OneOcean lists the quotes you've made. The status of each quote is displayed in the Status
column.

162 OneOcean User Guide 2021.2.11

OneOcean User Guide

9. To view the details of a completed quote including final product prices, select the quote from
the list.
10. If you want to proceed with ordering the products, select the quote and then click Place Order.
OneOcean creates an order based on the quote, which you can edit and submit in the usual way.
To learn more, see 7.3 Submitting orders.

7.7 New edition advisory quotations

If your vessel is set up for the OneOcean New Editions Advisory service, OneOcean will automatically
receive pre-populated quotations for the products in your outfit that are subject to an upcoming
new edition.

The quotation can be managed by your vessel or by your office. You can remove unwanted products
from the quotation and once you accept the quotation, the quotation will then be processed into an
order.

Receiving pre-populated quotations.

1. OneOcean will display a message in the bottom right hand corner, usually after a download of
data, advising there is a new quotation.

2. The view the quotation click on Details... or on the OneOcean title bar, click the basket icon
and then click the Quotes tab.
OneOcean opens your quotations.

163 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. Review the quotation and if there are any products that are not required, select the product and
click on the Remove button.

Note: Reviewing quotations

If you are not able to amend and the Reject and Authorise buttons are not visible, this means the
quotation is managed by your office and OneOcean will be updated once your office have reviewed the
quotation.

4. Select the reason why the product is not required.

OneOcean will update the quotation based on your selection. Clicking on Restore all, will restore
the quotation to its original status.

5. If you want to Reject the quotation, click Reject. If you want to accept the quotation click
Authorise.
6. In the Delivery Address drop-down menu, ensure the correct address is selected.

Note: Delivery address

The delivery address will only be required If the contains paper charts or paper publications.

7. Click Submit.
OneOcean displays the following message and your quotation will then be processed.

The quotation will then move into the Orders tab.

164 OneOcean User Guide 2021.2.11

OneOcean User Guide

8.0 Notices to Mariners

Each week, OneOcean can collect Notices to Mariners that provide safety-critical
navigational information. You can view these in the OneOcean Notices to Mariners
module.

To open the module, on the OneOcean home page, click the Notices to Mariners tile.

Depending on your subscription, OneOcean can collect notices to mariners supplied by the following
authorities:

OneOcean (incorporating ADMIRALTY notices), Argentina, Australia, Brazil, Canada, Chile, Chinese
Navy, Columbia, Cuba, Denmark, Finland, France, Germany. Greece, Iceland, India, Indonesia, Italy,
Japan, Korea, Malaysia, Mexico, Netherlands, New Zealand, Norway, Peru, Russia, Sweden, US and
US Coast Guard.

8.1 Enabling and disabling Notices to Mariners

Notices are divided into sections that give different types of information, such as temporary and
preliminary chart corrections and corrections to nautical publications.

By default, OneOcean collects all sections of the notice from the suppliers you're subscribed to. If
you want OneOcean to stop collecting a type of notice, you can disable any of the sections from any
supplier that you're subscribed to.

To disable or enable sections:

1. In the Notices to Mariners module, click the Setup tab.

165 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the Filter panel, use the Supplier drop-down menu to select the supplier of the notices you
want to enable or disable.
3. In the list of sections, use the checkboxes to choose which sections are enabled and disabled.

8.2 Viewing Notices to Mariners

In the Notice to Mariners module, in the Notices tab, OneOcean lists the notice that match your
current filter criteria.

If you haven't entered any filter criteria, OneOcean lists notices that were collected most recently.

Filtering notices
To view different notices:

1. In the Notices to Mariner module, click the Notices tab if it's not already selected.

2. If you subscribe to notices from more than one supplier, in the Filter panel, use the Supplier
drop-down menu to select the supplier.

3. Use the Date/Edition drop-down menu to select the edition or week of issue for the notices you
want to view.

OneOcean automatically updates the list of notice sections to match your filter criteria.

Note: Disabled notices

If there are notices missing from the list, this may be because some notice sections are disabled. To
check which types of notice are disabled, click the Setup tab.
To learn more, see 8.1 Enabling and disabling Notices to Mariners.

166 OneOcean User Guide 2021.2.11

OneOcean User Guide

Viewing notice details

To view a section of notices, select it from the list. On the right of the window, a preview of the
selected notices opens.

8.3 Printing Notices to Mariners

Printing notices

1. In the list of notice sections, select the section of notice you want to print.
2. Above the list of notices, click the Print icon. The OneOcean Printing window opens.

3. Click Print. When OneOcean has printed the selected notice, in the Printing window, it changes
the State of the notice to Completed.
4. To close the Printing window, click Close.
5. To print multiple sections, select the sections required by holding down the shift or Ctrl key
whilst selecting the section.

6. All sections can be selected by clicking in the sections total box.

167 OneOcean User Guide 2021.2.11

OneOcean User Guide

9.0 ENCs
The OneOcean ENC (Electronic Navigational Charts) module allows you to view and
manage the ENCs in your vessel's outfit.

OneOcean collects weekly ENC updates and applies them to your outfit automatically.
You can then use OneOcean to export the ENC updates to your ECDIS.

To open the ENC module, on the OneOcean home page, click the ENC tile.

In the ENC module, you can:

• Use the ENC setup wizard to configure ENC services and import the latest base cells from DVD or
other media.
• View your vessel's ENC outfit and check ENC permit status.
• View the ENC catalogue.
• Add ENCs and ENC permit extensions to an order.
• Import ENC service permits sent from your ENC permit provider.
• Export ENC updates to your ECDIS.
• Activate and deactivate ENCs in your outfit so that OneOcean only collects updates for the ENCs
needed for your current voyage.

Note: Automated ENC management

OneOcean has many new features that take even more work out of managing your ENCs:
- OneOcean automatically updates your ENC outfit with weekly updates, including chart updates,
cancellations and new editions.
- If it's able to, OneOcean automatically creates the exchange set for importing ENC updates to
ECDIS. To learn more, see 9.8 Exporting ENC updates to ECDIS.
- OneOcean can create a trigger file each time it creates an exchange set. Trigger files can generate
a prompt in the ECDIS, informing the user that a new exchange set is available for importing. To
learn more, see 9.1 Configuring and updating ENC services: Setting export preferences.
Tip: Viewing ENC data in OneOcean
If you have a valid ENC permit specifically licenced for OneOcean, you can use the OneOcean map to
view ENC data. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.3 Viewing ENC data on the OneOcean map. In the Voyage Planner module,
OneOcean also uses ENC data, such as minimum charted depth. To learn more, see 6.0 Voyage Planner.
168 OneOcean User Guide 2021.2.11
OneOcean User Guide

9.1 Configuring and updating ENC services

Before you use an ENC service, you may need to use the ENC setup wizard to configure the service.
You can also use the setup wizard to update your ENC service and import base cells from DVD or
other media.

The wizard can help with three configuration tasks:

• Selecting a permit file

Add or update a permit for the ENC service you've chosen.
• Importing media
Import the latest set of ENC and AIO base cells from DVD or other media.
• Setting export preferences
Select how ENC updates are exported from OneOcean to ECDIS.
Tip: Check your ENC service isn't already configured
Even if you're using the ENC module for the first time, you may not need to use all the steps in the ENC
setup wizard. To check the status of ENC setup, from the ENC module, click the Setup tab and check the
following:
Check if you already have a valid ENC permit
In the Configured Suppliers panel, OneOcean lists the ENC suppliers you have a valid permit for. If
OneOcean is your provider of ENC permits, the AVCS/AIO service is set up automatically.
Check how recently base media was imported
In the Configured Suppliers panel, for each supplier you're using, OneOcean displays the date when the
base cells were last imported from DVD or other media. If the base media was imported recently, you
don't need to update the media. A full set of AVCS/AIO base cells are imported when OneOcean is
installed.
Check the export options
In the ENC Updates Export Options panel, OneOcean displays settings for exporting ENC updates to
ECDIS. You can change the settings from here, without using the ENC setup wizard.

Before using the ENC setup wizard

• If you need to add or update a permit for an ENC service, save the new permit to a location that
the computer running OneOcean can access.
• If you need to import the base cells for the ENC service, ensure you have the appropriate DVDs
or other media.
Opening the ENC setup wizard
1. In the ENC module, click the Setup tab.

2. Click Setup / Update Supplier.

The ENC Setup Wizard window opens.

Selecting a permit file

169 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can use the first step in the ENC setup wizard to add a permit for a new ENC service or update a
permit for an existing ENC service.

If you don't need to add a new permit, follow these steps:

1. Ensure the Last Imported Permit File panel is selected.
2. Click Next.
The last imported permit is re-imported, and the wizard moves to the steps for importing media.

If you need to add or update a permit, follow these steps:

1. Select the New Permit File panel.
2. In the New Permit File panel, double-click the Path box, or click the Browse button.
3. Browse to the folder where the new permit is saved. The permit file isn't displayed in the
window but will be detected by OneOcean automatically.
4. Click Select Folder.
5. Click Next.
The new permit file is imported, and the wizard moves to the steps for importing media.
Tip: A quicker way to update a permit
If you're sent an updated permit from your permit provider, you can import it into OneOcean directly
from your ENC outfit. To learn more, see 9.5 Importing an ENC permit.
Importing media
There may be several steps in the ENC setup wizard that ask you to insert media.

If you don't want to import any base cells, at each step in the wizard that asks you to insert media,
click Skip, and then confirm you want to skip the step.

If you want to import the base cells, at each step in the wizard that asks you to insert media, follow
these steps:

170 OneOcean User Guide 2021.2.11

OneOcean User Guide

1. In the computer running OneOcean, insert the requested DVD or other media.
2. Double-click the Location box or click the Browse button.
3. Browse to the DVD drive or folder containing the requested media, then click Select Folder. (You
don't need to select any folders or files within the root folder.)
4. Click Next.
OneOcean imports the base cells. When it has finished, the wizard moves to the next step.
Tip: Don't forget to import the media to your ECDIS
Whenever you import the latest set of ENC base cells to OneOcean from DVD or other media, it's
important you also import the base cells to your ECDIS. OneOcean imports ENC updates to ECDIS using a
set of files called an exchange set. The exchange set describe all the accumulated updates since the
base cells were last imported. If your ECDIS doesn't have the same set of base cells imported into it as
OneOcean, the process for transferring ENC updates won't work correctly.

Setting export preferences

The final step in the ENC setup wizard is for selecting how OneOcean exports ENC updates to ECDIS.
You can also change these settings directly from the ENC module Setup tab.

OneOcean exports ENC updates by creating a set of transfer files called an exchange set. The
exchange set can be imported into your ECDIS so that the ENCs are identical in both systems.

To select options for exporting ENC updates:

1. Use the radio buttons to select if you want the exchange set exported to CD/DVD, USB drive, or
a local or network location.

2. If you select Location, double-click the Location box or click the Browse button to select the
folder you want OneOcean to export the exchange set to.
3. If you select Location, further options are available for using a trigger file to flag the new
exchange set in your ECDIS. To learn more, see the box below.

Note: Trigger Files

OneOcean can include a trigger file with the exchange sets it creates. In some types of ECDIS, including
JRC and Kelvin Hughes, the trigger file generates a prompt informing the user that a new exchanges set
is available for importing.
To configure OneOcean to use trigger files:
1. In the Location box, select a network location.
2. In the ECDIS Type drop-down menu, select your ECDIS type. OneOcean automatically selects the
trigger file path and name required by your ECDIS.
3. Ensure the Create Trigger File option is enabled.
If your ECDIS type isn't listed, or if you select a local folder to export the exchange set to, you can

171 OneOcean User Guide 2021.2.11

OneOcean User Guide

configure the path and file name for the trigger file yourself.

4. When you've finished selecting export settings, click Finish. The ENC setup wizard closes.
Reviewing ENC service settings
After you've finished using the ENC setup wizard, you can review the ENC settings you've selected in
the ENC module Setup tab.

9.2 The ENC catalogue

In the ENC module, in the Catalogue tab, OneOcean can list all the ENCs available from your
supplier. It also shows these ENCs on the map.

Searching and filtering the ENC catalogue

To search and filter the list of ENCs in the catalogue:

1. Click the Catalogue tab if it's not already selected.

2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down
menu to select a supplier.

3. In the Display Filters panel, use the Band drop-down menu to select the types of ENC you want
to view.

4. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays ENCs in the catalogue that the routes pass through or pass near. On the right of the
Filter by Route option, use the slider to adjust how far from the route ENCs are displayed. The
172 OneOcean User Guide 2021.2.11
OneOcean User Guide

maximum distance is 50 nautical miles. The distance you select doesn't affect the Filter by Route
options that are available in other OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

5. If the Filter by Map option is enabled, OneOcean only displays ENCs in the catalogue that are
visible on the map.

6. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Filter by Route and Filter
by Map filters.

ENC details
To get further details about an ENC in the catalogue, double-click an ENC in the list.

The Feature Details panel opens. This shows details of the selected ENC, including cell ID, scale and
list price.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

173 OneOcean User Guide 2021.2.11

OneOcean User Guide

To add an ENCs in the catalogue to your outfit, select the ENC, and then click Add to Basket. To learn
more, see 9.4 Adding ENCs to your basket.

9.3 The ENC outfit

In the ENC module, in the Outfit tab, OneOcean lists the ENCs in your outfit that match your current
filter criteria. It also shows these ENCs on the map.

When OneOcean collects ENC updates, including chart updates, cancellations and new editions, it
automatically updates your ENC outfit with these changes.

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all the ENCs in
your outfit for the selected supplier.

Searching and filtering your ENC outfit

To search and filter the list of ENCs in your outfit:

1. Click the Outfit tab if it's not already selected.

2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down
menu to select a supplier.

3. Use the Band drop-down menu to select the types of ENC you want to see.

4. Use the Permit Status drop-down menu to view ENCs that are:
Valid

174 OneOcean User Guide 2021.2.11

OneOcean User Guide

Due

Expired

5. If you want to see all the ENCs in your outfit, select All.

6. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays ENCs in your outfit that the routes pass through or pass near. On the right of the Filter
by Route option, use the slider to adjust how far from the route ENCs are displayed. The
maximum distance is 50 nautical miles.
The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

7. If the Filter by Map option is enabled, OneOcean only displays ENCs in your outfit that are visible
on the map.

175 OneOcean User Guide 2021.2.11

OneOcean User Guide

8. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Permit Status, Filter by
Route and Filter by Map filters.

ENC details
To view further details about an ENC in your outfit, double-click and ENC in the list.

The Feature Details panel opens. This shows details of the selected ENC, including cell ID, scale and
expiry date.

To close the Feature Details panel, click the arrow icon at the top left of the panel.
Tip: Viewing ENC data in OneOcean
If you have a valid permit specifically licensed for OneOcean, you can use the OneOcean map to view
your ENCs. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.3 Viewing ENC data on the map.

Viewing the status of ENCs in your outfit

In the list of ENCs, depending on the permit status of each ENC, the left column shows one of the
follow three icons:

Valid The permit for the ENC is up to date.

Due The permit for the ENC is due to expire at the end of the month.

Expired The permit for the ENC has expired.

If you want to extend the permit for any ENC that has expired or is due to expire, select the ENC, and
then click Add to Basket. To learn more, see 9.4 Adding ENCs to your basket.
Export status
In the list of ENCs, the Export Status column shows if each ENC is up to date in the most recent
export to ECDIS.

If the Export Status column shows that updates or new editions are available, this means the ENC
isn't up to date in your ECDIS.

To transfer all the updates to ECDIS, click Export ENC Updates or Collect/Export ENC Updates. To
learn more, see 9.8 Exporting ENC updates to ECDIS.
176 OneOcean User Guide 2021.2.11
OneOcean User Guide

Managing active ENCs

You can deactivate any ENC in your outfit that you don't want to receive updates for. This can be
useful during a voyage for reducing data collection size while keeping the necessary charts up to
date.

In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map,
deactivated ENCs are marked with a cross-hatch pattern.

You can use the Manage Active Cells button to activate and deactivate ENCs. To learn more, see 9.6
Managing active ENCs.

9.4 Adding ENCs to your basket

Note: Alternative instructions for creating orders using the Voyage Planner module
The instructions below show how to add ENCs to your basket directly from the ENC module. But you
may find it more convenient to create your orders from the Voyage Planner module so that you can
quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, OneOcean
fixed-price customers can only add products to the basket using the Voyage Planner module.
To learn more, see 6.2 Creating a new route.
In OneOcean, you can create orders for ENCs. After the order is completed, you can import the ENC
permit sent by your provider. You can then view the new products in your outfit.

From the ENC module, you can add two types of item to your order basket:

• An ENC from the catalogue

• An ENC permit extension
Adding an ENC from the catalogue to your basket
1. In the ENC module, click the Catalogue tab.
2. Search and filter the list of ENCs to find the ENC you want to order. To learn more, see 9.2 The
ENC catalogue.
3. In the list of ENCs, select the ENCs you want to order, then click Add to Basket.

4. OneOcean shows a message confirming that it's added the ENCs to the basket. Click OK.

177 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can continue to add items to the basket.

Adding an ENC permit extension to your basket

1. In the ENC module, click the Outfit tab.
2. Search and filter the list of ENCs to find the ENC you want to extend the permit for. To learn
more, see 9.3 The ENC outfit.
3. In the list of ENCs, select the ENCs, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the permit extensions to the basket. Click
OK.
You can continue to add items to the basket.
Tip: Adding multiple ENCs to your order
Use the Shift or Ctrl key with the mouse to select multiple ENCs from the list. Then click Add to Basket
to add all the selected ENCs to the basket.
You can also select all the ENCs in the list by clicking the Products counter at the top of the list.

Reviewing and placing your order

When you've finished adding ENCs to your basket, on the OneOcean title bar, click the shopping
basket icon to review your basket, place an order or request a quote.

To learn more, see 7.2 Reviewing your basket.

9.5 Importing an ENC permit

Note: ENC permits for OneOcean customers are updated automatically
If OneOcean is your ENC permit provider, you don't need to follow the instructions below. When an
order is completed, the next time OneOcean checks for updates, it automatically downloads and
imports the new permit file.
When you purchase new products from the ENC catalogue, your ENC permit provider will send you
an updated permit. Before you can access the new products, you need to import the new permit
into OneOcean.

You can use the ENC setup wizard to import a permit file into OneOcean (see 9.1 Configuring and
updating ENC services). But if you don't need to update other ENC service settings, it's quicker to
import the permit directly from the ENC module Outfit tab.

Importing an ENC permit

1. Save the new permit to a location that the computer running OneOcean can access. If you're
saving the permit to the OneOcean Vault USB drive, ensure the drive is unlocked. To learn more,
see 2.10 OneOcean Vault.
2. In the ENC module, click Outfit.

178 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. At the bottom left of the window, click Import Permit.

4. In the window that opens, browse to the folder where the new permit is saved. The permit file
isn't displayed in the window, but it will be detected by OneOcean automatically.
5. Click Select Folder.
6. OneOcean shows a message asking you to confirm that you want to import the permit. Click
Import.
OneOcean imports the permit, and you will now be able to access the new products.

9.6 Managing active ENCs

You can deactivate any ENC in your outfit that you don't want to receive updates for. During a
voyage, this can be useful for reducing data collection size while keeping the necessary charts up to
date.

In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map,
deactivated ENCs are marked with a cross-hatch pattern.

Deactivating all ENCs in your outfit

Before selecting the ENCs that you want to be active during a voyage, it's usually easiest to
deactivate all the ENCs in your outfit. To do this:

1. In the ENC module, click the Outfit tab.

2. Hold your mouse over the Manage Active Cells button.

3. From the options that appear, click Sleep All.

179 OneOcean User Guide 2021.2.11

OneOcean User Guide

If this option is unavailable, this means all the ENCs in your outfit are already deactivated.

Activating the ENCs you need for your voyage

1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to activate.
Tip: Use the Filter by Route option
If you've loaded your passage plan into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists ENCs that the route passes through. To learn more, see
6.14 Loading a passage plan.

3. Hold your mouse over the Manage Active Cells button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected ENCs. Click Yes.
5. If necessary, continue selecting and activating ENCs until you've activated all the ENCs you need
for your voyage.
Deactivating ENCs
You can also use the Manage Active Cells button to deactivate any ENCs that are currently active:

1. In the ENC module, click the Outfit tab.

2. Select the ENCs you want to deactivate.
3. Hold your mouse over the Manage Active Cells button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the selected ENCs. Click Yes.

Note: Admiralty Information Overlay

It's not possible to deactivate the Admiralty Information Overlay Cell (GB8000001).

Reactivating all ENCs in your outfit

After a voyage, you may want to reactivate any ENCs that were previously inactive. The easiest way
to do this is to clear any filter options in the Display Filters panel, click the Products counter to select
all the ENCs in your outfit, and then click Manage Active Cells > Activate.

180 OneOcean User Guide 2021.2.11

OneOcean User Guide

After you've reactivated the ENCs, the next time OneOcean connects to the OneOcean data server, it
will collect all the outstanding updates for the current editions.

9.7 ENCs PAYS (Pay As You Sail)

OneOcean supports Pay As You Sail (PAYS), adopting the Admiralty Vector Chart Service (AVCS).
Vessels subscribed to OneOcean ENC PAYS will be provided a permit with all applicable PAYS cells
which can be imported into the ECDIS. This is particularly useful if your vessel does not remain on
fixed routes as you can choose a new route at any time.

This gives peace of mind knowing you have ENCs to hand when needed to help assist with routes
and passage plan creation.

OneOcean continues to collect and apply weekly ENCS updates, however, to ensure you do not
collect an excessive amount of data OneOcean will need to be configured to collect data based on
routes or by selecting a coverage area. This easy process is explained in the following sections.

Note: Which ENC PAYS cells chargeable

Only the cells your vessel sails through are chargeable (all scale levels), however the following must be
observed:

The orange border shows the rectangular limits of an ENC cell. The light blue area is the actual data
coverage area of the cell. The green and red lines are examples of two different tracks.
If your vessel uses a similar track based on the red line, the cell will not be reported as being used as
the route does not interact with the actual data coverage area of the cell.
However, if the route taken is based on the green track the cell will be reported as being used as the
track interacts with the data coverage of the cell.

To open the ENC (PAYS) module, on the OneOcean home page, click the ENC (PAYS) tile.

181 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: ENC (PAYS) tile

If the ENC tile does not display (PAYS), contact OneOcean Technical Support.

In the ENC PAYS module, you can:

• Use the ENC setup wizard to configure ENC services and import the latest base cells from DVD or
other media.
• View your vessel's ENC outfit (active or sleeping).
• View the ENC catalogue.
• Import ENC service permits.
• Export ENC updates to your ECDIS.
• Activate and deactivate ENCs in your outfit so that OneOcean only collects updates for the ENCs
needed for your current voyage or selected coverage area.

Note: ENC PAYS

Although standard ENC & ENC (PAYS) share common features, the following points are applicable:
The PAYS permit contains over 16,000 cells, so some managing of the outfit will be required to prevent
an excessive amount of data being collected. To learn more, see 9.7.2 The ENC (PAYS) outfit.
There are some areas where PAYS is not available. as follows:
Burma (Myanmar) - (MM), China - Hong Kong and Pearl River Delta - (C2), India - (IN), Malacca and
Singapore Straits - (MS), Singapore - (SG).

Note: Ordering non ENC PAYS permits

When you subscribe to ENC PAYS, the ENC module does not allow you to add cells directly to the basket.
You'll need to create a route and overlay it with products if you need permits for any cells in areas that
aren't covered by ENCs PAYS. After the products have been overlayed, select Not in Outfit in the ENC panel,
then select any additional cells you require before selecting Add to Basket.

Once the order has been submitted to OneOcean, a new ENC permit file will be provided and you will need
to import this file. To learn more see, 9.5 Importing an ENC permit. If you use OneOcean B2B automated
ordering , the permit file will import automatically.
Tip: ENC PAYS Permit

182 OneOcean User Guide 2021.2.11

OneOcean User Guide

Any newly ordered ENC PAYS cells will be placed in a sleeping folio and will need to be activated in order
for updates to be collected for these cells. To learn more, see 9.7.3 Managing active / sleeping ENCs
(PAYS).

Tip: Viewing ENC data in OneOcean

If you have a valid ENC permit specifically licensed for OneOcean, you can use the OneOcean map to
view ENC data. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.3 Viewing ENC data on the map. In the Voyage Planner module, OneOcean also
uses ENC data, such as minimum charted depth. To learn more, see 6.0 Voyage Planner.

9.7.1 Configuring and updating ENC (PAYS)

Before you use an ENC service, you may need to use the ENC setup wizard to configure the service.
You can also use the setup wizard to update your ENC service and import base cells from DVD or
other media.

The wizard can help with three configuration tasks:

• Selecting a permit file

Add or update a permit for the ENC service you've chosen.
• Importing media
Import the latest set of ENC and AIO base cells from DVD or other media.
• Setting export preferences
Select how ENC updates are exported from OneOcean to ECDIS.

Tip: Check your ENC service isn't already configured

Even if you're using the ENC module for the first time, you may not need to use all the steps in the ENC
setup wizard.
To check the status of ENC setup, from the ENC module, click the Setup tab. Then do the following:
Check if you already have a valid ENC permit
In the Configured Suppliers panel, OneOcean lists the ENC suppliers you have a valid permit for. If
OneOcean is your provider of ENC permits, the AVCS/AIO service is set up automatically.
Check how recently media was imported
In the Configured Suppliers panel, for each supplier you're using, OneOcean displays the date that base
cells were last imported from DVD or other media. If the base media was imported recently, you don't
need to update the media.
A full set of AVCS/AIO base cells is imported when OneOcean is installed.
Check the export options
In the ENC Updates Export Options panel, OneOcean displays settings for exporting ENC updates to
ECDIS. You can change the settings from here, without using the ENC setup wizard.

Note: OneOcean is already configured for Standard ENCs

If you have been collecting OneOcean standard ENCs and you're changing to ENC PAYS, the only
configuration required is to ensure the PAYS permit is installed. To verify if your permit is Standard
ENCs or PAYS ENCs the number of cells in your outfit should have increased to approximately 16,000. If
your outfit contains this number, the ENC module is setup for PAYS and you can skip to section 9.7.2.
Before using the ENC setup wizard
• If you need to add or update a permit for an ENC service, save the new permit to a location that
the computer running OneOcean can access.
• If you need to import the base cells for the ENC service, ensure you have the appropriate DVDs
or other media.
Opening the ENC setup wizard
1. In the ENC module, click the Setup tab.

183 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Click Setup / Update Supplier.

The ENC Setup Wizard window opens.

Selecting a permit file

You can use the first step in the ENC setup wizard to add a permit for a new ENC service or update a
permit for an existing ENC service.

If you don't need to add a new permit, follow these steps:

1. Ensure the Last Imported Permit File panel is selected.
2. Click Next.
The last imported permit is re-imported, and the wizard moves to the steps for importing media.

If you need to add or update a permit, follow these steps:

1. Select the New Permit File panel.
2. In the New Permit File panel, double-click the Path box, or click the Browse button.
3. Browse to the folder where the new permit is saved. The permit file isn't displayed in the
window but will be detected by OneOcean automatically.
4. Click Select Folder.
5. Click Next.
The new permit file is imported, and the wizard moves to the steps for importing media.
Tip: A quicker way to update a permit
If you're sent an updated permit from your permit provider, you can import it into OneOcean directly
from your ENC outfit. To learn more, see 9.5 Importing an ENC permit.

Importing media
There may be several steps in the ENC setup wizard that ask you to insert media.

184 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you don't want to import any base cells, at each step in the wizard that asks you to insert media,
click Skip, and then confirm you want to skip the step.

If you want to import the base cells, at each step in the wizard that asks you to insert media, follow
these steps:
1. In the computer running OneOcean, insert the requested DVD or other media.
2. Double-click the Location box or click the Browse button.
3. Browse to the DVD drive or folder containing the requested media, then click Select Folder. (You
don't need to select any folders or files within the root folder.)
4. Click Next.
OneOcean imports the base cells. When it has finished, the wizard moves to the next step.
Tip: Don't forget to import the media to your ECDIS
Whenever you import the latest set of ENC base cells to OneOcean from DVD or other media, it's
important you also import the base cells to your ECDIS. OneOcean imports ENC updates to ECDIS using a
set of files called an exchange set. The exchange set describe all the accumulated updates since the
base cells were last imported. If your ECDIS doesn't have the same set of base cells imported into it as
OneOcean, the process for transferring ENC updates won't work correctly.

Setting export preferences

The final step in the ENC setup wizard is for selecting how OneOcean exports ENC updates to ECDIS.
You can also change these settings directly from the ENC module Setup tab.

OneOcean exports ENC updates by creating a set of transfer files called an exchange set. The
exchange set can be imported into your ECDIS so that the ENCs are identical in both systems.

To select options for exporting ENC updates:

1. Use the radio buttons to select if you want the exchange set exported to CD/DVD, USB drive, or
a local or network location.

185 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. If you select Location, double-click the Location box or click the Browse button to select the
folder you want OneOcean to export the exchange set to.
3. If you select Location, further options are available for using a trigger file to flag the new
exchange set in your ECDIS. To learn more, see the box below.

Note: Trigger Files

OneOcean can include a trigger file with the exchange sets it creates. In some types of ECDIS, including
JRC and Kelvin Hughes, the trigger file generates a prompt informing the user that a new exchanges set
is available for importing.
To configure OneOcean to use trigger files:
1. In the Location box, select a network location.
2. In the ECDIS Type drop-down menu, select your ECDIS type. OneOcean automatically selects the
trigger file path and name required by your ECDIS.
3. Ensure the Create Trigger File option is enabled.
If your ECDIS type isn't listed, or if you select a local folder to export the exchange set to, you can
configure the path and file name for the trigger file yourself.

4. When you've finished selecting export settings, click Finish. The ENC setup wizard closes.
Reviewing ENC service settings
After you've finished using the ENC setup wizard, you can review the ENC settings you've selected in
the ENC module Setup tab.

9.7.2 The ENC (PAYS) outfit

Unlike standard ENCs, the ENC (PAYS) outfit will contain approximately 16,000 cells. To prevent
excessive data collection, all cells are automatically placed in a sleeping folio, except for any active
cells in your original outfit, which will remain active when you subscribe to OneOcean PAYS. As with
other OneOcean outfit related data service, any chart / cell / folio that is sleeping will not collect
data.

To learn more about managing active and sleeping ENC cells, see 9.7.3 Managing active / sleeping
ENCs (PAYS).

186 OneOcean User Guide 2021.2.11

OneOcean User Guide

When OneOcean collects ENC updates, including chart updates, cancellations and new editions, it
automatically updates your ENC outfit with these changes.

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all the ENCs in
your outfit for the selected supplier.

Searching and filtering your ENC outfit

To search and filter the list of ENCs in your outfit:

1. Click the Outfit tab if it's not already selected.

2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down
menu to select a supplier.

3. Use the Band drop-down menu to select the types of ENC you want to see.

4. Use the Permit Status drop-down menu to view ENCs that are:
Valid

Due

Expired

5. If you want to see all the ENCs in your outfit, select All.

187 OneOcean User Guide 2021.2.11

OneOcean User Guide

6. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays ENCs in your outfit that the routes pass through or pass near. On the right of the Filter
by Route option, use the slider to adjust how far from the route ENCs are displayed. The
maximum distance is 50 nautical miles.
The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

7. If the Filter by Map option is enabled, OneOcean only displays ENCs in your outfit that are visible
on the map.

8. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Permit Status, Filter by
Route and Filter by Map filters.

188 OneOcean User Guide 2021.2.11

OneOcean User Guide

ENC details
To view further details about an ENC in your outfit, double-click and ENC in the list.

The Feature Details panel opens. This shows details of the selected ENC, including cell ID, scale and
expiry date.

To close the Feature Details panel, click the arrow icon at the top left of the panel.
Tip: Viewing ENC data in OneOcean
If you have a valid permit specifically licensed for OneOcean, you can use the OneOcean map to view
your ENCs. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.3 Viewing ENC data on the map.

Viewing the status of ENCs in your outfit

In the list of ENCs, depending on the permit status of each ENC, the left column shows one of the
follow three icons:

Valid The permit for the ENC is up to date.

Due The permit for the ENC is due to expire at the end of the month.

Expired The permit for the ENC has expired.

If you want to extend the permit for any ENC that has expired or is due to expire, select the ENC, and
then click Add to Basket. To learn more, see 9.4 Adding ENCs to your basket.
Export status
In the list of ENCs, the Export Status column shows if each ENC is up to date in the most recent
export to ECDIS.

If the Export Status column shows that updates or new editions are available, this means the ENC
isn't up to date in your ECDIS.

To transfer all the updates to ECDIS, click Export ENC Updates or Collect/Export ENC Updates. To
learn more, see 9.8 Exporting ENC updates to ECDIS.
Managing active ENCs
You can deactivate any ENC in your outfit that you don't want to receive updates for. This can be
useful during a voyage for reducing data collection size while keeping the necessary charts up to
date.

In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map,
deactivated ENCs are marked with a cross-hatch pattern.
189 OneOcean User Guide 2021.2.11
OneOcean User Guide

You can use the Manage Active Cells button to activate and deactivate ENCs. To learn more, see 9.6
Managing active ENCs.

9.7.3 Managing active / sleeping ENCs (PAYS)

Once subscribed to OneOcean ENC PAYS, OneOcean automatically places all ENC PAYS cells in a
sleeping folio, except for any active cells in your original outfit which will remain active. This is to
prevent you collecting an excessive amount of data for cells that you are not currently using as only
active cells collect data.

In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map,
deactivated ENCs are marked with a cross-hatch pattern.

Activating the ENCs you need for your voyage

Note: Activating ENC cells

The two recommend methods of activating ENC cells are:
1. Manually selecting from the map or outfit views.
2. Drawing a coverage (operational) area.

Manually selecting from the map or outfit views

1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to activate (collect data for), either from the outfit listing or selecting
cells from the map.
Tip: Use the Filter by Route option
If you've loaded your passage plan into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists ENCs that the route passes through. This is the preferred
method. To learn more, see 6.14 Loading a passage plan.

3. Once selected, hold your mouse over the Manage Active Cells button, and then click Activate.

190 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. OneOcean asks you to confirm that you want to activate the selected ENCs. Click Yes.
5. If necessary, continue selecting and activating ENCs until you've activated all the ENCs you need
for your voyage.
Drawing a coverage (operational) area
From time to time, it may be easier to collect your ENC updates within a specific area. This process
still requires the required cells to become active. Selecting an area of cells can be performed from
the Outfit view.

1. Use the mouse wheel or map control buttons to zoom into the required location, hold the
control key (on the keyboard) and then draw a box whilst keeping the left mouse button
pressed.
2. Release both the control key and left mouse button for the selection box to become active.

3. The cells covering the area will then be selected and the Multi Select Mode view will become
available. Any cells that are not required can be removed from the list by holding down the
control key and then selecting the relevant cells from the map.

4. Selecting the Activate button will place the cells from the sleeping to active folio so updates can
be collected.

Tip: Drawing multiple coverage areas

Multiple and smaller coverage areas can be drawn consecutively, rather than a larger overall coverage
191 OneOcean User Guide 2021.2.11
OneOcean User Guide

area. To use this feature, the same process of drawing an individual coverage area is required and when
complete all cells can be set to active by selecting the Activate button.

Deactivating ENCs
You can also use the Manage Active Cells button to deactivate any ENCs that are currently active:

1. In the ENC module, click the Outfit tab.

2. Select the ENCs you want to deactivate.
3. Hold your mouse over the Manage Active Cells button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the selected ENCs. Click Yes.

Note: Admiralty Information Overlay

It's not possible to deactivate the Admiralty Information Overlay Cell (GB8000001).

9.8 Exporting ENC updates to ECDIS

OneOcean collects weekly ENC updates, including chart corrections, cancellations and new editions.
OneOcean automatically updates your ENC outfit with these changes. The updates should then be
exported from OneOcean to your ECDIS so that the ENCs in your ECDIS are also up to date. If it's able
to, OneOcean performs this export automatically.

How an ENC update export works

OneOcean exports ENC updates by creating a set of transfer files called an Exchange set. The
exchange set includes all the accumulated updates since the base cells were last imported from DVD
or other media. For this reason, it's important that whenever you import the latest set of base cells
to OneOcean, you also use the same media to import them to your ECDIS. This means that when you
update your ECDIS with an exchange set created by OneOcean, the set of ENCs in the two systems
are identical.
Tip: Keep your base cells updated
We recommend you periodically update all the base cells in OneOcean from DVD or other media. This
helps reduce the time OneOcean takes to transfer ENC updates to ECDIS. When you update the base
cells in OneOcean, you should also update the base cells in your ECDIS.

Note: Exporting ENC permits

Each time an Exchange set is created your ENC permits will be included. These will need to be imported
into your ECDIS manually.
In the event of you receiving and importing a new permit into OneOcean, which does not result in an
Exchange set being created, clicking on the Export button allows you to export the ENC permits to a
location of your choice to then import into your ECDIS.
Specifying the export location
OneOcean can save the exchange sets it creates to CD/DVD, USB Drive, or a folder on a local or
shared drive. In the ENC module Setup tab, in the ENC Updates Export Options panel, you can
specify the export location and other export options.

192 OneOcean User Guide 2021.2.11

OneOcean User Guide

We recommend you select an export location that's always available to the computer running
OneOcean. This makes it possible for OneOcean to perform the export automatically.

Collecting and exporting ENC updates

After OneOcean has collected the weekly ENC updates, you should check that the automated export
of ENC updates is complete and, if not, carry out any manual actions required to complete the
export. The actions you need to perform depend on how OneOcean is configured to collect data
updates:

9.8.1 Collecting and exporting ENC updates (internet data collection)

9.8.2 Collecting and exporting ENC updates (email data collection)

To learn more about when OneOcean collects ENC updates, see 2.4 Data update schedule.

Importing the exchange set to ECDIS

After OneOcean has created the new exchange set, you can import this into your ECDIS.

To learn more, see 9.8.3 Importing the exchange set to ECDIS.

9.8.1 Collecting and exporting ENC updates (internet data collection)

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect updates using the internet.
There are alternative instructions for collecting and exporting ENC updates when OneOcean is
configured to collect data using email. See 9.8.2 Collecting and exporting ENC updates (email data
collection).
When OneOcean receives weekly ENC updates, it attempts to build and export a set of transfer files
called an exchange set, which can be used to import ENC updates to ECDIS. To learn more about
exchange sets, see 9.8 Exporting ENC updates to ECDIS.

OneOcean pauses the automated export and prompts you for actions in the following situations:

• ENC updates still require collecting

Occasionally, OneOcean may not have collected all the ENC updates required for your outfit. For
example, this can happen if you've updated your permit to include additional ENCs since
OneOcean last collected updates. In this situation, OneOcean prompts you to download the
missing updates before building the exchange set.
• The export location is unavailable
OneOcean can't complete the export if the export location specified in ENC > Setup > ENC
Updates Export Options is unavailable. To allow the export to continue, you need to specify an
available export location.
193 OneOcean User Guide 2021.2.11
OneOcean User Guide

After the weekly ENC updates have been collected by OneOcean (see 2.4 Data update schedule),
follow the steps below to ensure the export completes successfully:
1. In the ENC module, click the Outfit tab.
2. If you use more than one ENC supplier, from the Supplier drop-down menu, select the supplier
you want to export ENC updates for.
3. Check if the automated export has completed successfully.
If the export is complete:

A. In the Outfit tab, at the bottom of the window, the Export ENC updates button is
unavailable.

B. In the Activity Log tab, you can see a record of the export.

C. If the message hasn't been closed, OneOcean displays the following confirmation
message:

D. A new exchange set has been saved to the location specified in ENC > Setup > ENC
Updates Export Options.
If the export is complete, you don't need to follow the remaining steps. You can now import the
exchange set to ECDIS. To learn more, see 9.8.3 Importing the exchange set to ECDIS.

If the process has paused because updates require collecting, the ENC Status panel shows the
following message:

4. Click the Collect/Export ENC Corrections or Export ENC Corrections button.

194 OneOcean User Guide 2021.2.11

OneOcean User Guide

5. If there are any ENC updates that require collecting, OneOcean lists the missing updates in the
ENC Collection Summary window.

A. Clear the checkbox next to any ENC updates that you don't want to collect. These
updates won't be transferred to ECDIS in this export. But you'll have the opportunity to
collect them the next time you create an exchange set.
B. Click Collect Selected Files.
OneOcean downloads the required updates. This may take several minutes.

6. If the export location is available, the export continues automatically. Go to step 12.
7. If the export location is unavailable, the Transfer Exchange Set window opens.

8. If you're exporting the exchange set to CD/DVD or USB Drive, ensure the drive is inserted. If
you're using the OneOcean Vault USB drive, unlock the drive. To learn more, see 2.10 OneOcean
Vault.
9. Use the options in the Transfer Exchange Set window to select the location for the export.
If you select Location, further options are available for using a trigger file to flag the new
exchange set in your ECDIS. To learn more, see 9.1 Configuring and updating ENC services.

10. Click Next.

11. If you're exporting to a USB drive and a window opens showing the available USB drives, ensure
the correct drive is selected and that it has enough space to save the exchange set on. Click
Next.

195 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean exports the exchange set to the specified location.

12. When the export is complete, OneOcean displays a message confirming that the ENC updates
were transferred successfully. Click OK.
You can now import the exchange set to your ECDIS. To learn more, see 9.8.3 Importing the
exchange set to ECDIS.
Tip: Keeping track of exports and repeating exports
In the ENC module, click the Activity Log tab to view a record of all ENC update exports.
In the list of export records that's displayed, double-click a record to open a summary of the ENC cells
that were updated.
If you need to repeat the export of latest exchange set that OneOcean created, click Export Latest
Exchange Set. You only need to click Rebuild Latest Exchange Set if OneOcean failed to successfully
create exchange set and you want it to restart the whole process.

9.8.2 Collecting and exporting ENC updates (email data collection)

Note: Alternative instructions
The instructions below are for when OneOcean is configured to collect updates using email.
There are alternative instructions for creating an exchange set when OneOcean is configured to collect
updates using the internet. See 9.8.1 Collecting and exporting ENC updates (internet data download).

When OneOcean receives weekly ENC updates, it attempts to build and export a set of transfer files
called an exchange set, which can be used to import ENC updates to ECDIS. To learn more about
exchange sets, see 9.8 Exporting ENC updates to ECDIS.

OneOcean pauses the automated export and prompts you for actions in the following situations:

• ENC updates still require collecting

In some situations, OneOcean may not have collected all the ENC updates required for your
outfit. For example, this can happen if you've updated your permit to include additional ENCs
since OneOcean last collected updates. In this situation, OneOcean prompts you to download
the missing updates before building the exchange set.
• The export location is unavailable
OneOcean can't complete the export if the export location specified in ENC > Setup > ENC
Updates Export Options is unavailable. To allow the export to continue, you need to specify an
available export location.

After the weekly ENC updates have been collected by OneOcean (see 2.4 Data update schedule),
follow the steps below to ensure the export completes successfully:
1. In the ENC module, click the Outfit tab.
2. If you use more than one ENC supplier, from the Supplier drop-down menu, select the supplier
you want to export ENC updates for.
3. Check if the automated export has completed successfully.
4. If the export is complete:
A. in the Outfit tab, at the bottom of the window, the Export ENC updates button is
unavailable.

196 OneOcean User Guide 2021.2.11

OneOcean User Guide

B. in the Activity Log tab, you can see a record of the export.

C. if the message hasn't been closed, OneOcean displays the following confirmation
message:

D. a new exchange set has been saved to the location specified in ENC > Setup > ENC
Updates Export Options.
If the export is complete, you don't need to follow the remaining steps. You can now import the
exchange set to your ECDIS. To learn more, see 9.8.3 Importing the exchange set to ECDIS.

If the process has paused because updates require collecting, the ENC Status panel shows the
following message:

5. Click the Collect/Export ENC Corrections or Export ENC Corrections button.

If there are any ENC updates that require collecting, OneOcean lists the missing updates in the
ENC Collection Summary window.
197 OneOcean User Guide 2021.2.11
OneOcean User Guide

A. Clear the checkbox next to any ENC updates that you don't want to collect. These
updates won't be transferred to ECDIS in this export. But you'll have the opportunity to
collect them the next time you create an exchange set.
B. Click Collect Selected Files.
6. If OneOcean is configured to collect updates using Manual Attachments, it creates a Data
Request File in C:\ChartCo\outbox folder. Follow these steps:
A. OneOcean displays a message to tell you it has created a data request file. Click OK.
B. Create a new email to [email protected].
C. Attach any files in C:\ChartCo\outbox folder to the email.
D. Send the email.
E. Remove the files from C:\ChartCo\outbox folder.
F. After a few minutes, you'll receive a OneOcean response email and any required
OneOcean data emails. Save all the attachments in C:\ChartCo\inbox folder.
7. If OneOcean is configured to collect updates using an EML File, it will create an EML File in
C:\ChartCo\outbox folder. Follow these steps:
A. OneOcean displays a message to tell you it has created a data request file. Click OK.
B. Open the EML file OneOcean has created in C:\ChartCo\outbox folder and send the
request email that opens.
C. Remove the EML file from C:\ChartCo\outbox folder.
D. After a few minutes, you'll receive a OneOcean response email and any required
OneOcean data emails. Save all the attachments in C:\ChartCo\inbox folder.
8. If OneOcean is configured to collect updates using Microsoft Outlook or a Mail Server, follow
these steps:
A. OneOcean displays a message to tell you it has sent a data request file to OneOcean.
Click OK.
B. Wait a few minutes for the OneOcean data server to respond to the data request.
9. Go to the Data Updates module.
10. Click Check for Updates.

11. OneOcean processes any data update files sent from the OneOcean data server.
12. Go back to the ENC module.
198 OneOcean User Guide 2021.2.11
OneOcean User Guide

OneOcean imports the ENC updates. You can monitor progress in the ENC Status panel. The
import may take several minutes.

If the export location is available, the export continues automatically. When the export is
complete, OneOcean displays the following confirmation message.

If the export completes successfully, you don't need to follow the remaining steps. You can now
import the exchange set to your ECDIS. To learn more, see 9.8.3 Importing the exchange set to
ECDIS.

If the export location is unavailable, you will be prompted to manually export the updates and
choose a new export location:

13. Click the Export ENC Corrections button.

14. The Transfer Exchange Set window opens.

15. If you're exporting the exchange set to CD/DVD or USB Drive, ensure the drive is inserted. If
you're using the OneOcean Vault USB drive, unlock the drive. To learn more, see 2.10 OneOcean
Vault.
16. Use the options in the Transfer Exchange Set window to select the location for the export.
If you select Location, further options are available for using a trigger file to flag the new
exchange set in your ECDIS. To learn more, see 9.1 Configuring and updating ENC services.

17. Click Next.

18. If you're exporting to a USB drive and a window opens showing the available USB drives, ensure
the correct drive is selected and that it has sufficient space to save the exchange set on. Then
click Next.
19. OneOcean exports the exchange set to the specified location.
20. When the export is complete, OneOcean displays a message to confirm that the ENC updates
199 OneOcean User Guide 2021.2.11
OneOcean User Guide

were transferred successfully. Click OK.

You can now import the exchange set to your ECDIS. To learn more, see 9.8.3 Importing the
exchange set to ECDIS.
Tip: Keeping track of exports and repeating exports
In the ENC module, click the Activity Log tab to view a record of all ENC update exports.
In the list of export records that's displayed, double-click a record to open a summary of the ENC cells
that were updated.
If you need to repeat the export of latest exchange set that OneOcean created, click Export Latest
Exchange Set. You only need to click Rebuild Latest Exchange Set if OneOcean failed to successfully
create exchange set and you want it to restart the whole process.

9.8.3 Importing the exchange set to ECDIS

When OneOcean exports the ENC updates, it saves a new exchange set in the location specified in
ENC > Setup > ENC Updates Export Options. You can then import the exchange set into your ECDIS.

If you're using the AVCS and AIO services, OneOcean creates two exchange sets, one for each
service, in a single export. Depending on the type of ECDIS you're using, you may need to import the
two exchange sets separately. See the picture below to see which folders to direct your ECDIS to for
each import.

200 OneOcean User Guide 2021.2.11

OneOcean User Guide

10.0 Paper Charts

You can use the OneOcean Paper Charts module to manage the paper charts on board
your vessel.

OneOcean collects weekly chart corrections and notices for the charts in your outfit. If
OneOcean is your chart provider, a fully managed outfit system is available.

To open the Paper Charts module, on the OneOcean home page, click the Paper Charts
tile.

In the Paper Charts module, you can:

• View your paper charts outfit.

• View your supplier's full catalogue of paper charts.
• Add charts in the catalogue to your basket to place an order with your supplier.
• Add charts in the catalogue to your outfit.
• View the corrections OneOcean has collected for the charts in your outfit, and record when
you've applied them to the charts on board your vessel.
• View notices of withdrawn and cancelled charts, new editions and new charts, and record when
you've applied or acknowledged these changes.
• Organise charts in your outfit into different folios so that you filter your outfit for different
voyages or regions.
• Activate and deactivate charts in your outfit so that OneOcean only collects corrections for the
charts needed for your current voyage.
• Run reports giving details of the charts in your outfit or the corrections that have been applied
to them.
• If OneOcean is your chart supplier, you can take advantage of an outfit management system.
Tip: Keep the OneOcean paper charts outfit up to date
OneOcean only collects corrections and outfit notices for the charts that have been added to your outfit.
So, it's important to update your outfit each time you receive a new chart on board your vessel. We
recommend you periodically cross-reference the OneOcean paper charts outfit with your inventory of
physical charts.

201 OneOcean User Guide 2021.2.11

OneOcean User Guide

10.1 The paper charts catalogue

In the Paper Charts module, in the Catalogue tab, OneOcean can list all the charts available from
each of your suppliers. It also shows these charts on the map.

Charts that aren't georeferenced are indicated with an icon .

Searching and filtering the paper charts catalogue

To search and filter the list of charts in the catalogue:

1. Click the Catalogue tab if it's not already selected.

2. In the Display Filters panel, use the Supplier drop-down menu to select the supplier for the
charts you want to see.

3. Use the Band drop-down menu to select the types of chart you want to see.

4. If you only want to see new charts in the catalogue, in the Status drop-down menu, select New
Chart. Otherwise, leave this option set to All.

5. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays charts that the routes pass through or pass near. On the right of the Filter by Route
option, use the slider to adjust how far from the route charts are displayed. The maximum
distance is 50 nautical miles. The distance you select doesn't affect the Filter by Route options
that are available in other OneOcean modules.

202 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.
6. If the Filter by Map option is enabled, OneOcean only displays charts that are visible on the
map.

7. In the Search box, enter all or part of the chart title or code.

If you use the Search box, OneOcean automatically disables the Band, Status, Filter by Route
and Filter by Map filters.

Chart details
To view further details about a chart in the catalogue, double-click a chart in the list.

The Feature Details panel opens. This shows details of the selected chart, including the list price in
the catalogue.

203 OneOcean User Guide 2021.2.11

OneOcean User Guide

To close the Feature Details panel, click the arrow icon at the top left of the panel.

Acknowledging new chart notices

In the list of charts, OneOcean notifies you if a new chart is available in the catalogue by colouring
the chart orange. The chart remains orange until you acknowledge the notice.

To acknowledge a new chart notice:

1. In the list of charts, select the chart that you want to acknowledge the notice for.
2. Click Acknowledge.

Tip: Acknowledging all new chart notices

To acknowledge all the notices for new charts in the catalogue from the selected supplier:
1. In the Display Filters panel, in the Status drop-down menu, select New Chart.
2. Ensure the Filter by Route and Filter by Map options are disabled, the Band drop-down menu is
set to All, and the Search box is empty.
3. At the top of the list of charts, click the Products counter to select all the new charts.
4. Click Acknowledge.

Adding charts to your basket

In the Catalogue tab, you can use the Add to Basket button to add selected charts to your basket, so
that you can place an order for them. To learn more, see 10.3 Adding paper charts to the basket.

Adding charts to your outfit

When you use OneOcean to place an order that contains paper charts, OneOcean offers to add the
charts to your outfit immediately.

Alternatively, if the charts are already on board your vessel, or if you prefer to wait until the charts
are delivered, in the Catalogue tab, you can use the Add to Outfit button to add charts to your outfit
manually.

To learn more, see 10.4 Adding paper charts to your outfit.

204 OneOcean User Guide 2021.2.11

OneOcean User Guide

10.2 The paper charts outfit

In the Paper Charts module, in the Outfit tab, OneOcean lists the paper charts in your outfit that
match your current filter criteria. It also shows these charts on the map.

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all the charts
for the selected supplier in your outfit.

Charts that aren't georeferenced are indicated with an icon .

When you use OneOcean to place an order that contains paper charts, OneOcean offers to add the
charts to your outfit immediately. Alternatively, you can manually add charts from the catalogue to
your outfit. To learn more, see 10.4 Adding paper charts to your outfit.

Searching and filtering your paper charts outfit

To search and filter the list of charts in your outfit:

1. In the Display Filters panel, use the Supplier drop-down menu to select the supplier of the
charts you want to see.

2. Use the Band drop-down menu to select the types of chart you want to see.

3. OneOcean colours charts orange to notify you if a new edition is available. OneOcean draws a
line through chart titles to notify you if the chart has been cancelled or withdrawn. Use the
Status drop-down menu to show and hide charts depending on their status. The following
options are available:
Latest Editions Shows all charts except cancelled/withdrawn or archived charts.

205 OneOcean User Guide 2021.2.11

OneOcean User Guide

New Editions Available Shows new editions you haven’t acknowledged.

Cancelled/Withdrawn Shows cancelled/withdrawn charts.

Archive Shows archived charts.

To learn how to acknowledge notifications, see 10.2.1. Acknowledging new edition notifications
and 10.2.2 Acknowledging cancelled chart notices.

4. If you've divided the charts in your outfit into folios, use the Folio drop-down menu to select
charts from a single folio, or leave the option set to All to view the charts from all folios.

To learn more, see 10.5 Using paper chart folios.

5. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays charts that the routes pass through or pass near. On the right of the Filter by Route
option, use the slider to adjust how far from the route charts are displayed. The maximum
distance is 50 nautical miles. The distance you select doesn't affect the Filter by Route options
that are available in other OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.
6. If the Filter by Map option is enabled, OneOcean only displays charts that are visible on the
map.

7. In the Search box, enter all or part of the chart title or code.

206 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you use the Search box, OneOcean automatically disables the Band, Status, Folio, Filter by
Route and Filter by Map filters.

Chart details
To view further details about a chart in your outfit, double-click a chart in the list.

The Feature Details panel opens. This shows details of the selected chart, including the correction
history for the chart.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

10.2.1 Acknowledging new edition notices

In the Outfit tab, in the list of charts, OneOcean colours a chart orange if a new edition is available in
the catalogue.

To acknowledge a new edition notice:

1. In the Outfit tab, click Manage Notices.

207 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. OneOcean opens the Acknowledge Outfit Notice window. In the New Edition panel, OneOcean
lists the new edition notices.

3. To view notices for all charts in your outfit, click All Charts. To only view the notices for charts
that are currently displayed in your outfit, click Displayed Charts.
4. In the list of new edition notices, select the notices that you want to acknowledge.
5. If you want to use OneOcean to order the latest editions of the charts, click Add to Basket.
When you place the order, OneOcean offers to add the new editions to your outfit.
Alternatively, if you already have the new editions on board your vessel, click Add to Outfit.
6. To return to your outfit, click Close.

If you don't already have the new editions on board your vessel and haven't done so already,
you should now place an order for the new editions. To learn more, see 7.3 Submitting orders.

OneOcean keeps track of the editions you've acknowledged. Select Archive from the Status
drop-down menu to see all the old editions you've acknowledged.

Note: Archived charts

You will no longer have access to the correction history for charts that have been archived. The charts
will need to be restored if you need to access the correction history. See Restoring archived charts for
more information.

Restoring archived charts

If you need to access the correction history for an archived chart you can restore the chart by
clicking on the Restore button.

208 OneOcean User Guide 2021.2.11

OneOcean User Guide

The chart and correction history will be available under the Latest Editions filter once it has been
restored.
Note: Restoring archived charts
You'll need to re-acknowledge the new edition using the procedure above if you restore an old edition.

10.2.2 Acknowledging cancelled chart notices

To acknowledge a notice for a cancelled or withdrawn chart:

1. In the Outfit tab, click Manage Notices.

OneOcean opens the Acknowledge Outfit Notice window. In the Cancelled/Withdrawn panel,
OneOcean lists the notices for cancelled and withdrawn charts.

2. To view notices for all charts in your outfit, click All Charts. To only view the notices for charts
that are currently displayed in your outfit, click Displayed Charts.
3. In the list of notices for cancelled and withdrawn charts, select the notices that you want to
acknowledge.
209 OneOcean User Guide 2021.2.11
OneOcean User Guide

4. Click Cancel/Withdrawn.
5. To return to your outfit, click Close.
OneOcean keeps track of the cancelled/withdrawn charts. Select Cancelled/Withdrawn from
the Status drop-down menu to see all the cancelled/withdrawn charts.

10.3 Adding paper charts to your basket

Note: Alternative instructions for creating orders using the Voyage Planner module
The instructions below show how to add paper charts to your basket directly from the Paper Charts
module. But you may find it more convenient to create your orders from the Voyage Planner module
so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, OneOcean
fixed-price customers can only add products to the basket using the Voyage Planner module.
To learn more, see 6.2 Creating a new route.
In OneOcean, you can add paper charts from the catalogue to your basket, so that you can place
orders for the charts with your supplier.

Adding charts to your basket

1. In the Paper Charts module, click the Catalogue tab.
2. Search and filter the list of charts to find the chart you want to order. To learn more, see 10.1
The paper charts catalogue.
3. Select the chart from the list, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the chart to the basket. Click OK.
You can continue to add items to the basket before placing your order.

210 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Adding multiple charts to your order

Use the Shift or Ctrl key with the mouse to select multiple charts from the list. Then click Add to Basket
to add all the selected charts. You can also select all the charts in the list by clicking the Products
counter at the top of the list.

Reviewing and placing your order

When you've finished adding charts to your basket, on the OneOcean title bar, click the shopping
basket icon to review your basket, place an order or request a quote. When you place your order,
OneOcean offers to add the charts to your outfit.

To learn more, see 7.2 Reviewing your basket and 7.3 Submitting orders.

10.4 Adding paper charts to your outfit

OneOcean only collects corrections for the paper charts in your OneOcean outfit, so it's important to
ensure that your outfit includes all the charts on board your vessel.

When you place the order, OneOcean offers to add the charts to your outfit immediately. To learn
more, see 7.3 Submitting orders.

Alternatively, if the charts are already on board your vessel or you do not want to wait until the
charts are delivered, you can manually add the chart to your outfit.

Manually adding charts to your outfit

1. In the Paper Charts module, in the Catalogue tab, use the options in the Display Filters panel to
search for the chart you want to add to your outfit. To learn more, see 10.1 The paper charts
catalogue.
2. Select the chart from the list, and then click Add to Outfit.

Tip: Adding multiple charts to your outfit

Use the Shift or Ctrl key with the mouse to select multiple charts in the list. Then click Add to Outfit to
add all the selected charts. You can also select all charts in the list by clicking the Products counter at
the top of the list.

3. OneOcean asks for confirmation that you want to add the charts to your outfit. Click Yes.
4. If you've created any folios, the Manage Folios window opens. Use the Folio drop-down menus
to select the folio for the charts you're adding, and then click OK.

OneOcean adds the chart to your outfit.

211 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can also change the folio of a chart after it's been added to your outfit. To learn more, see
10.5 Using paper charts folios.

Note: Managing multiple copies of charts

To help you manage multiple copies of the same edition of a chart in your outfit, if you add an edition
of a chart that's already in your outfit, OneOcean automatically assigns it a sequential copy number. In
the list of charts in your outfit, in the Copy column, you can see the copy number of each chart. If you
don't have multiple copies of any chart edition, OneOcean hides the column. When you're applying
corrections, you can use the copy number to distinguish between multiple copies of charts.

Removing charts from your outfit

If you remove a chart from your outfit, you'll no longer be able to view the correction history for it.

If you prefer, you can leave cancelled, withdrawn and expired charts in your outfit. These charts are
hidden if the Status filter set to Latest Editions.

To manually remove a chart from your outfit:

1. Click the Outfit tab.
2. Search and filter the list of charts to find the chart you want to remove. To learn more, see 10.2
The paper charts outfit.
3. Select the chart from the list, and then click Remove.

4. OneOcean asks for confirmation that you want to remove the chart. Click Yes.
OneOcean removes the selected chart from your outfit and stops collecting updates and notices for
the chart.

10.5 Using paper charts folios

To help you manage the paper charts used for different voyages or different regions, you can divide
the charts in your outfit into different folios.

You can filter your outfit to view each folio of charts separately. You can also activate or deactivate
all the charts in a folio with a single mouse click.

If you manage your paper charts outfit, you can create folios and add or remove charts to and from
folios.

Note: Using folios if OneOcean manages your outfit

If you subscribe to OneOcean's New Edition - Standard Supply service, OneOcean creates a folio for the
charts that are added automatically to your outfit. If you subscribe to OneOcean's New Editions -
Advisory service, OneOcean creates a folio for the advisory charts that you chose to add to your outfit.
Any other charts that you order are added to the default folio.

Creating a folio
1. In the Paper Charts module, click the Settings tab.

212 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the empty box at the bottom of the Folio panel, type the name of the new folio.
3. On the right of the folio name, click the + button or press Enter.

OneOcean adds the folio to the list.

Renaming a folio
1. In the Paper Charts module, click the Settings tab.
2. In the Folio panel, select the folio you want to rename.
3. Click the name of the folio.
4. Edit the name of the folio, and then press Enter.

Deleting a folio
You can't delete a folio if it contains any charts. You also can't delete the default folio, although you
can rename it.

1. In the Paper Charts module, click the Settings tab.

2. In the Folio panel, on the right of the folio you want to delete, click the Delete Folio button or
press Delete.

OneOcean removes the folio from the list.

Adding charts to a folio

When you add a chart to your outfit from the catalogue, you can choose to add it to one of the folios
you've created. If you don't select a folio, OneOcean adds it to the default folio.

To learn more about adding charts to your outfit, see 10.4 Adding paper charts to your outfit.

To move a chart in your outfit to a different folio:

1. In the Outfit tab, in the list of charts, select the chart you want to move to a different folio.
2. Click Manage Folio.

213 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. In the Manage Folio window, use the Folio drop-down menu to select the folio you want to
move the chart to.

4. Click OK.
OneOcean moves the chart into the selected folio.

Filtering your outfit by folio

To view the charts in each folio separately, in the Outfit tab, in the Display Filters panel, use the
Folio drop-down menu to select the folio you want to view.

Tip: Folios and the voyage filter

If you filter your outfit by folio, you can quickly activate or deactivate the entire folio of charts. To learn
more, see 10.8 Managing active paper charts.

Activating and deactivating a folio

You can deactivate a folio so that OneOcean stops receiving corrections for any of the charts in it.
During a voyage, this can be useful for reducing data collection size while keeping the necessary
charts up to date. If you activate a folio, all the charts are activated.

To activate a folio, in the Settings tab, on the right of the folio you want to activate, click the sun
icon, and then click Yes to confirm that you want to activate all the charts in the folio.

214 OneOcean User Guide 2021.2.11

OneOcean User Guide

To deactivate a folio, in the Settings tab, on the right of the folio you want to deactivate, click the
moon icon, and then click Yes to confirm that you want to deactivate all the charts in the folio.

To learn more about managing active charts, see 10.8 Managing active paper charts.

10.6 Outfit management system

If OneOcean is your chart supplier, you can take advantage of an outfit management system.

This means your office or OneOcean customer service manager can also modify your outfit. Any
changes to your outfit made by your office or OneOcean customer service manager will
automatically update your outfit during the normal OneOcean data update process.

The Outfit Managed status will appear on the Paper Charts home page tile to indicate your outfit is
being managed.

If your office or OneOcean customer service manager makes any modifications to your outfit after
the data update process has been completed, a message will be displayed.

When you click on Details, you'll see a list of which items in your outfit have been modified.

215 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Outfit management system

If your paper charts are Outfit Managed and you have made any modifications to your outfit, it's
recommended you perform a normal data update from the Data Updates module so your outfit is
updated on our shore-based FleetManager application. To learn more, see 5.0 Data Updates.

Note: Outfit management system

If you use any of the following services and add or remove charts to your outfit after the next data
update, the charts will be moved into the On Board Edits folio for review by your office or OneOcean
customer service manager.
Master Template
Fixed Price (FPNS) service
New Edition Fleet Service
Folio is assigned to a New Edition Advisory Service
After being reviewed, the charts will be placed in the correct folio after the next data update.

10.7 Managing paper charts corrections

In the Paper Charts module, in the Corrections tab, OneOcean lists the corrections it has collected
for the active paper charts in your outfit.

You can choose to view outstanding corrections or corrections you've already applied. You can print
corrections, such as tracings and colour blocks, and record in OneOcean when you've applied each
correction to the chart.

Note: Correction Reports

OneOcean can run several different reports that gives details of outstanding and applied corrections.
To learn more, see 10.9 Running paper chart reports.
Searching and filtering corrections
To search and filter the list of corrections:

1. In the Display Filters panel, select the Outstanding Corrections option if you want to view
corrections that you haven't yet applied. Select the Applied Corrections option if you want to
view corrections that you've already applied.

216 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Use the Supplier drop-down menu to select the chart supplier that you want to see corrections
for.

3. If you've divided the charts in your outfit into folios, use the Folio drop-down menu to view
corrections for a single folio, or leave the option set to All to view the corrections for all folios.

To learn more about folios, see 10.5 Using paper chart folios.

4. Use the Type drop-down menu to select the type of corrections you want to see, such as
temporary notices or tracings. Alternatively, leave the option set to All to view the correction
types.

In the list of corrections, the Type column displays the following codes to describe these
common types of correction:

Code Correction Type Description

NM Ordinary Notice to Text-based sections of notices to mariners describing

Mariners chart corrections such as tracings and colour blocks.

T Temporary Notice Corrections that are only to be applied to charts

temporarily. OneOcean also collects the cancellation
notices for temporary corrections.

P Preliminary Notice Corrections that are to be incorporated into the next

edition of the chart. OneOcean also collects
cancellation notices for preliminary corrections.

Tracing Tracing Updated chart object that you can print and trace
onto the relevant chart.

Block Colour or Updated chart sections that you can print out and
Monochrome blocks apply to the relevant chart.

Note Note Updated text for notes that appear on chart borders.

217 OneOcean User Guide 2021.2.11

OneOcean User Guide

Table Table Updated tables that appear on chart borders, such as

tables of channel depths.

The code is also displayed in the Type drop-down menu if you use it to select more than one
correction type.

5. In the Search box, enter all or part the title or number for the affected chart, or the number for
the notice to mariner containing the correction.

If you use the Search box, OneOcean automatically disables the Folio and Type filters.
Tip: Managing T & P cancellations
When a temporary or preliminary correction is cancelled, OneOcean collects the cancellation notice and
displays the relevant correction under the Cancelled T & P's filter automatically. You can recognise a
cancellation from the Status column, which displays the cancellation date, or use the search function to
search for a particular cancellation notice.

Sorting corrections
You can sort the list of corrections by clicking on any of the list headings.

Viewing correction details

To view the details of a correction, select a correction from the list. On the right of the window,
OneOcean displays the section of the notice to mariners that containing the correction details.

218 OneOcean User Guide 2021.2.11

OneOcean User Guide

Above the preview, you can click the Search icon to search for text in the entire section of the
notice to mariners.

Printing corrections
1. In the list of corrections, select the correction you want to print.
2. Above the list of corrections, click the Print Selected icon. The OneOcean Printing window
opens.
3. Click Print. When OneOcean has printed the section of the notice to mariners that contains the
correction, in the Printing window, it changes the State of the notice to Completed.
4. To close the Printing window, click Close.
In the list of corrections, OneOcean updates the Status column to show any corrections that have
been printed. For this feature of OneOcean to work, ensure you print your corrections using the
Print Selected icon above the list of corrections, not the Print icon in the toolbar above the
correction preview.
Tip: Printing multiple corrections
Use the Shift or Ctrl key with the mouse to select multiple corrections. Then click the Print Selected
icon to print all the selected corrections.
Applying corrections
After you've applied a correction to a chart on board your vessel, you should log in OneOcean that
you've applied the correction.

To log that you've applied a correction:

1. In the Corrections tab, in the Display Filters panel, ensure the Outstanding Corrections option is
selected.
2. In the list of corrections, select the correction that you've applied.
3. Click Apply.

Once applied, OneOcean removes the correction from the list.

Tip: Managing corrections for multiple copies of a chart
If you have more than one copy of the same edition of a chart in your outfit, OneOcean collects and lists
identical corrections for each copy. To help you keep track of which copy you've applied the correction
to, OneOcean automatically assigns a copy number to each copy. In the list of corrections, OneOcean
displays the copy number of the chart that each correction relates to.

Unapplying corrections
219 OneOcean User Guide 2021.2.11
OneOcean User Guide

To see the corrections that you've logged as applied, in the Display Filters panel, select the Applied
Corrections option. In this view, an Unapply button is available that you can use to return selected
corrections to the Outstanding Corrections view

Collecting missing corrections

When you add a new chart to your outfit, in the Corrections tab, OneOcean can immediately update
the list of corrections. However, if OneOcean hasn't collected data updates since the chart was
added, it may not have collected the new correction yet. Corrections in the list appear in red if they
haven't been collected yet.

To collect all missing corrections, in the Data Update module, you can use the Data Updates module
to check for updates. Alternatively, you can request missing corrections directly from the Paper
Chart module.

To request missing updates from the Paper Charts module:

1. At the bottom of the Corrections tab, click Get Missing Corrections.
2. Select the corrections you want to collect, and then click Collect Selected Files.
3. If OneOcean is configured to collect updates using the internet, a mail server, or Outlook, it will
connect to the OneOcean data server and request the outstanding corrections. If OneOcean is
configured to collect updates using manual attachments or EML files, you need to send the
created data request file to the OneOcean data server. To learn more, see 5.1 Checking for
updates.

10.8 Managing active paper charts

You can deactivate any chart in your outfit that you don't want to receive corrections for. During a
voyage, this can be useful for reducing data collection size while keeping the necessary charts up to
date.
220 OneOcean User Guide 2021.2.11
OneOcean User Guide

In the outfit list, deactivated charts are coloured grey and marked with a Sleep icon and on the map
deactivated charts are marked with a cross-hatch pattern. On the map, deactivated charts are
marked with a cross-hatch pattern.

Tip: Activating all the charts in a folio

If you've divided the charts in your outfit into folios, you can use the options in the Settings tab to
activate or deactivate all the charts in a folio with a single click of your mouse. To learn more, see 10.5
Using paper chart folios.

Deactivating all charts in your outfit

Before selecting the charts that you want to be active during a voyage, it's usually easiest to
deactivate all the charts in your outfit. To do this:

1. In the Paper Charts module, click the Outfit tab.

2. Hold your mouse over the Manage Active Charts button.

3. From the options that appear, click Sleep All.

If this option is unavailable, this means all the charts in your outfit are already deactivated.

Activating the charts, you need for your voyage

1. In the Paper Charts module, click the Outfit tab.
2. Select the charts you want to activate.
Tip: Use the Filter by Route option
If you've loaded your passage plan into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists charts that the route passes through. To learn more, see
6.14 Loading a passage plan.

3. Hold your mouse over the Manage Active Charts button, and then click Activate.
221 OneOcean User Guide 2021.2.11
OneOcean User Guide

4. OneOcean asks you to confirm that you want to activate the selected charts. Click Yes.
5. If necessary, continue selecting and activating charts until you've activated all the charts you
need for your voyage.
Deactivating charts
You can also use the Manage Active Charts button to deactivate any charts that are currently active:

1. In the Paper Charts module, click the Outfit tab.

2. Select the charts you want to deactivate.
3. Hold your mouse over the Manage Active Charts button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the active charts. Click Yes.
Reactivating all charts in your outfit
After a voyage, you may want to reactivate any charts that were previously inactive. One way to do
this is to clear any filter options in the Display Filters panel, click the Products counter to select all
the charts in your outfit, and then click Manage Active Charts > Activate.

After you've reactivated the charts, the next time OneOcean connects to the OneOcean data server,
it will collect all the outstanding corrections.

10.9 Running paper chart reports

In the Paper Charts module, you can run reports that include details about the charts in your outfit
and the corrections outstanding or applied to them.

222 OneOcean User Guide 2021.2.11

OneOcean User Guide

There are two types of reports available: Corrections Reports and Outfit Reports.

Running the Corrections Log Report

There are four corrections reports available:

Correction Log Lists details of corrections applied to charts in your outfit during a
specified period. The report includes the date corrections were applied
and, if available, who applied them.

Outstanding Lists details of corrections outstanding for the charts in your outfit.
Corrections

T & P Notices in Lists details of temporary and preliminary corrections that are currently
Force in force for the charts in your outfit.

T & P Notices in Lists details of temporary and preliminary corrections that were in force
Force at Year End at the end of a specified year for the charts in your outfit.

To run a corrections report:

1. In the Paper Charts module, click the Reports tab.
2. In the Corrections Report panel, in the Supplier drop-down menu, select the supplier of the
charts you want to report on.

3. In the Report drop-down menu, select the report you want to run.

223 OneOcean User Guide 2021.2.11

OneOcean User Guide

Depending on the report you select, there may be further options available, such as date selectors,
that allow you to filter the report.

4. Use the Order by Year/Week or Order by Chart options to select how the information in the
report is sorted.

5. To run the report, click Correction Report.

OneOcean displays the report in the main part of the window.

6. To print the report, above the report, click the Print icon.

Running the Outfit Report

The Outfit Report can list details of all the paper charts in your outfit, including chart title, edition
and code. Alternatively, you can use filter options before running the report so that it only includes
the charts in the voyage filter or from a single folio.

To run the Outfit Report:

1. In the Paper Charts module, click the Reports tab.
2. In the Outfit Report panel, select the Active Only option if you only want the report to include
the active charts in your outfit. Otherwise, leave the All option selected. To learn more, see 10.8
Managing active paper charts.
3. Use the Folio drop-down menu, if you only want the report to include charts in a single folio.
Otherwise, leave this menu set to All. To learn more, see 10.5 Using paper chart folios.

224 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. To run the report, click Outfit Report.

OneOcean displays the report in the main part of the window.

5. To print the report, above the report preview, click the Print icon.

225 OneOcean User Guide 2021.2.11

OneOcean User Guide

11.0 Digital Publications

The OneOcean Digital Publication module allows you to update and manage the
ADMIRALTY Digital Publications (ADPs) and ADMIRALTY e-Nautical Publications (AENPs)
in your vessel's outfit.

To open the module, on the OneOcean home page, click the Digital Publications tile.

Note: Subscription required

To manage ADPs in the Digital Publications module:
- You must subscribe to one or more of the following OneOcean update services: ADMIRALTY
TotalTide (ATT), ADMIRALTY Digital List of Lights (ADLL), ADMIRALTY Digital Radio Signals
(ADRS1345, ADRS2, ADRS6).
- The relevant ADP application for the services you're subscribed to must be installed and licensed
on the computer running OneOcean.
To manage AENPs in the Digital Publications module, you must subscribe to the AENP update service.

In the Digital Publications module, you can:

• View the catalogue of digital publications produced by the ADMIRALTY.

• View the status of digital publications in your vessel's outfit.
• View AENPs directly within OneOcean.
• Add digital publications and digital publication permit extensions to your basket.
• Export digital publication updates to USB drive or other media so you can transfer updates to a
computer running backups of your digital publications.
Each week, OneOcean:

• Collects ADP and AENP updates and automatically adds these to your digital publications outfit.
• Highlights the AENPs in your outfit that have new editions available, so that you can choose
which ones you want to download.

226 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: ADPs are fully automated in OneOcean

OneOcean offers full automation of your ADPs.
Any ADPs licenced in your ADP applications are automatically added to the digital publications outfit in
OneOcean. OneOcean collects weekly updates for all your ADPs and automatically imports the updates
to your ADP applications.

11.1 The digital publication catalogue

In the Digital Publications module, in the Catalogue tab, OneOcean can list all the digital publications
produced by ADMIRALTY.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering the digital publications catalogue

To search and filter the list of publications in the catalogue:

1. Click the Catalogue tab if it's not already selected.

2. In the Display Filters panel, use the Product Type drop-down menu to select the types of
publication you want to see.

3. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays publications in the catalogue that relate to positions near your loaded routes. On the
right of the Filter by Route option, use the slider to adjust how far from the route publications
are displayed. The maximum distance is 100 nautical miles. The distance you select doesn't
affect the Filter by Route options that are available in other OneOcean modules.

227 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

4. If the Filter by Map option is enabled, OneOcean only displays publications in the catalogue that
are visible on the map.

5. In the Search box, enter all or part of the title or area for the publication you're looking for.

If you use the Search box, OneOcean automatically disables all other filters.
Tip: Sorting the list of publications
By default, the list of digital publications is sorted by product type. To sort the list into a different order,
such as title or expiry date, click any of the relevant heading at the top of the list.

If you want to order any of the digital publications, select the publication, and then click Add to
Basket. To learn more, see 11.3 Adding ADPs to your basket and 11.4.1 Adding AENPs to your
basket.

Digital publication details

To view further details about the digital publications in the catalogue, double-click a publication in
the list.

The Feature Details panel opens. This shows details of the selected publication including the list
price in the catalogue.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

11.2 The digital publication outfit

In the Digital Publications module, in the Outfit tab, OneOcean lists the digital publications in your
outfit that match your current filter criteria. It also shows these digital publications on the map.

228 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all the
publications in your outfit.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering your digital publication outfit

To search and filter the list of digital publications in your outfit:

1. Click the Outfit tab if it's not already selected.

2. In the Display Filters panel, use the Product Type drop-down menu to select the types of
publication you want to see.

3. Use the Permit Status drop-down menu to view publications that are:
Valid

Due

Expired

4. If you want to see all the publications in your outfit, set this option to All.
5. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays publications in your outfit that relate to positions near your loaded routes. On the right
of the Filter by Route option, use the slider to adjust how far from the route publications are
displayed. The maximum distance is 100 nautical miles. The distance you select doesn't affect
the Filter by Route options that are available in other OneOcean map modules.

229 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

1. If the Filter by Map option is enabled, OneOcean only displays publications in your outfit that
are visible on the map.

2. In the Search box, enter all or part of the publication title or area.

If you use the Search box, OneOcean automatically disables all other filters.
Tip: Sorting the list of publications
By default, the list of digital publications is sorted by product type. To sort the list into a different order,
such as title or expiry date, click any of the relevant heading at the top of the list.

Digital publication details

To view further details about the digital publications in your outfit, double-click a publication in the
list. The Feature Details panel opens. This shows details of the selected publication, including expiry
date. To close the Feature Details panel, click the arrow icon at the top left of the panel.

230 OneOcean User Guide 2021.2.11

OneOcean User Guide

Viewing the status of the digital publications in your outfit

In the list of digital publications, depending on the licence status of each digital publication, the left
column shows one of the follow three icons:

Valid The licence for the publication is up to date.

Due The licence for the publication is due to expire at the end of the month.

Expired The licence for the publication has expired.

If you want to extend the licence for any digital publication that has expired or is due to expire,
select the publication, and then click Add to Basket. To learn more, see 11.3 Adding ADPs to your
basket and 11.4.1 Adding AENPs to your basket.

11.3 Adding ADPs to your basket

Note: Alternative instructions for creating ADP orders using the Voyage Planner module
The instructions below show how to add ADPs to your basket directly from the Digital Publications
module. But you may find it more convenient to create your orders from the Voyage Planner module
so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, OneOcean
fixed-price customers can only add products to the basket using the Voyage Planner module.
To learn more, see 6.2 Creating a new route.
You can use OneOcean to create orders for ADPs.

From the Digital Publications module, you can add two types of ADP items to your order basket:

• An ADP from the catalogue

You can add any ADP to your basket. When the order is completed, and you've imported the
licence key to your ADP applications, the ADPs are added to your outfit.
• An ADP licence extension
For ADPs in your outfit that are marked as expired or are due to expire , you can add a
licence extension to your basket. When the order is completed, and you've imported the licence
key to your ADP applications, the licence period details in your outfit are updated.

Adding an ADP from the catalogue to your basket

1. In the Digital Publications module, click the Catalogue tab.
2. Search and filter the list of publications to find the ADP you want to order. To learn more, see
11.1 The digital publications catalogue.
3. In the list of publications, select the ADP you want to order, and then click Add to Basket.

231 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. OneOcean shows a message confirming that it's added the product to the basket. Click OK.
You can continue to add items to the basket.

Adding an ADP licence extension to your basket

1. In the Digital Publications module, click the Outfit tab.
2. Search and filter the list of publications to find the ADP you want to extend the permit for. To
learn more, see 11.2 The digital publication outfit.
3. In the list of publications, select the ADP you want, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the licence extension to the basket. Click
OK.
5. You can continue to add items to the basket.
Tip: Adding multiple products to your order
Use the Shift or Ctrl key with the mouse to select multiple products from the list. Then click Add to
Basket to add all the selected products to the basket.
You can also select all the products in the list by clicking the Products counter at the top of the list.

Reviewing and submitting your order

When you've finished adding products to your basket, on the OneOcean title bar, click the shopping
basket icon to review and submit your order.

To learn more, see 7.2 Reviewing your basket.

Importing a licence to your ADP applications

When the order is complete, you'll receive an updated ADP licence key from your provider. You need
to import this into your ADP applications using the ADP Licence Key Wizard. When you do this, the
products you've ordered are automatically added to your OneOcean digital publications outfit.

11.4 Managing AENPs

Ordering AENPs
You can use OneOcean to place orders for AENPs.

To learn more, see 11.4.1 Adding AENPs to your basket.

Importing AENP permits

When the order is complete, you'll receive an updated AENP permit from your permit provider. If
OneOcean isn't your AENP permit provider, you need to import the permit into OneOcean.

To learn more, see 11.4.2 Importing AENP permits.

Viewing AENPs
232 OneOcean User Guide 2021.2.11
OneOcean User Guide

With OneOcean, you don't need to install a separate AENP reader application. You can view your
AENPs directly from the Digital Publications module.

To learn more, see 11.4.3 Viewing AENPs.

Updating AENPs
Each week, OneOcean collects updates for the AENPs in your outfit and highlights any AENPs in your
outfit that have new editions available.

You can select the new editions that you want OneOcean to download.

To learn more, see 11.4.4 Updating AENPs.

11.4.1 Adding AENPs to your basket

Note: Alternative instructions for creating AENP orders using the Voyage Planner module
The instructions below show how to add AENPs to your basket directly from the Digital Publications
module. But you may find it more convenient to create your orders from the Voyage Planner module
so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, OneOcean
fixed-price customers can only add products to the basket using the Voyage Planner module.
To learn more, see 6.2 Creating a new route.
You can use OneOcean to create orders for AENPs.

From the Digital Publications module, you can add two types of AENP items to your order basket:

• An AENP from the catalogue

• An AENP permit extension

Adding an AENP from the catalogue to your basket

1. In the Digital Publications module, click the Catalogue tab.
2. Search and filter the list of publications to find the AENP you want to order. To learn more, see
12.1 The digital publications catalogue.
3. In the list of publications, select the AENP you want to order, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the product to the basket. Click OK.
5. You can continue to add items to the basket.

Adding an AENP permit extension to your order

233 OneOcean User Guide 2021.2.11

OneOcean User Guide

1. In the Digital Publications module, click the Outfit tab.

2. Search and filter the list of publications to find the AENP you want. To learn more, see 11.2 The
digital publication outfit.
3. In the list of publications, select the AENP, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the permit extension to the basket. Click
OK.
5. You can continue to add items to the basket.
Tip: Adding multiple products to your order
Use the Shift or Ctrl key with the mouse to select multiple products from list. Then click Add to Basket
to add all the selected products to the order.
You can also select all the products in the list by clicking the Products counter at the top of the list.

Reviewing and submitting your order

When you've finished adding products to your basket, on the OneOcean title bar, click the shopping
basket icon to review and submit your order.

To learn more, see 7.2 Reviewing your basket.

11.4.2 Importing AENP permits

Note: OneOcean customer AENP permits are updated automatically
If OneOcean is your AENP permit provider, you don't need to follow the instructions below.

When an AENP order you've placed for AENPs is completed, you'll receive an updated AENP permit
from your permit provider in the form of an .xml file.

If OneOcean is your AENP permit provider, when OneOcean next checks for updates, it downloads
and imports the permit automatically.

If OneOcean isn't your AENP permit provider, you need to import the permit into OneOcean so that
the new AENPs are available in your digital publications outfit.

To import an AENP permit into OneOcean:

1. Save the new permit in a location that's accessible from the computer running OneOcean. If
you're saving the permit to the OneOcean Vault USB drive, ensure the drive is unlocked. To learn
more, see 2.10 OneOcean Vault.

234 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the Digital Publications module, click Outfit.

3. Click Import Permit.

4. In the window that opens, browse to the folder where you saved the new permit file. The permit
file isn't displayed in the window but will be detected by OneOcean automatically.
5. Click Select Folder.
OneOcean imports the new permit and the AENPs you ordered are added to your outfit.

11.4.3 Viewing AENPs

You can view your AENPs directly in OneOcean, without needing to open your AENP reader. To do
this:

1. In the Digital Publications module, click Outfit.

2. In the list of publications, select the AENP you want to view, then click View e-NP.

A window opens displaying the AENP.

235 OneOcean User Guide 2021.2.11

OneOcean User Guide

11.4.4 Collecting new editions of AENPs

Each week OneOcean:

• Collects any updates for AENPs in your outfit.

• Highlights any AENPs in your outfit that have new editions available.
You should then collect any new editions of AENPs that you want, either by instructing OneOcean to
download them or by adding them from the AENP catalogue DVD.

To collect new edition of AENPs:

1. In the OneOcean Digital Publications module, click Outfit.
2. In the list of publications, OneOcean highlights in orange any AENPs that have a new edition
available.

3. Click Manage New Editions.

In the window that opens, OneOcean lists the AENPs in your outfit that have a new edition
available.

Below the list of AENPs, OneOcean lists the total download size of the selected new editions.

4. Use the checkboxes to select the AENPs you want to download.

5. Click Download New Editions.
OneOcean downloads the new editions.
Note: Obtaining new editions
Downloading new editions is only possible if your data collection method is configured for Internet. To
learn how to check for updates using this configuration, see 2.3.1 Configuring for Internet.
If you require the new editions to be provided on a DVD, contact your Customer Service Manager.
When you received the DVD, insert it into the computer running OneOcean. To import the latest AENPs
from the DVD, in the Digital Publications module, click Outfit > Manage New Editions > Import DVD.

236 OneOcean User Guide 2021.2.11

OneOcean User Guide

11.5 Exporting digital publication updates

You can use the Digital Publications module to export digital publication updates to a USB drive or
other media. You can then use this to update a computer running ADP applications and an AENP
reader that you use as a backup for your digital publications.

OneOcean updates APDs and AENPs each week. It stores processed ADP and AENP updates in the
following locations:

ADP updates C:\ChartCo\Archive\PassageManager\ADP_Updates\processed

AENP updates C:\ChartCo\data\e-NP

To export digital publication updates to a USB drive or other media:

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. In the Digital Publications module, click Outfit.
3. Click Export Latest Updates.

The Export Updates window opens.

4. In the ADP Updates panel, the path to the folder containing the latest ADP updates is already
selected. If you export the ADP updates each week, you won't need to change this. But if you
need to export ADP updates from a previous week, click the Browse button, and select the
appropriate folder. Alternatively, click Export all updates to export all the ADP updates there
have been.
5. OneOcean includes in the export all the AENP updates there have been. If you want to include
any new editions of AENPs that OneOcean has downloaded, in the AENP Updates panel, ensure
the Include New Editions in Export checkbox is selected.
6. In the Select Destination Folder panel, double-click the Path box, or click the Browse button.
7. Browse to the folder on the USB drive or other location that you want to export to, and then
click Select Folder.
8. Click Copy Updates.
OneOcean copies the digital publication updates to the selected folder. On your backup computer,
you can now import the updates using the ADP Data Updating Wizard.

237 OneOcean User Guide 2021.2.11

OneOcean User Guide

12.0 Paper Publications

You can use the OneOcean Paper Publications module to manage the ADMIRALTY
publications on board your vessel. OneOcean collects weekly publication corrections
and notices for the publications in your outfit. If OneOcean is your chart provider, a fully
managed outfit system is available

To open the Paper Publications module, on the OneOcean home page, click the Paper
Publications tile.

In the Paper Publications module, you can:

• View your paper publication outfit.

• View your supplier's full catalogue of paper publications.
• Add publications in the catalogue to your basket to place an order with your supplier.
• Add publications in the catalogue to your outfit.
• View the corrections OneOcean has collected for the publications in your outfit, and record
when you've applied them to the publications on board your vessel.
• View notices of withdrawn and cancelled publications, new editions, and new publications, and
record when you've applied or acknowledged these changes.
• Organise publications in your outfit into different folios so that you filter your outfit for different
voyages or regions.
• Assign copy identifiers to publications in your outfit so that you can manage the corrections for
multiple copies of the same publication.
• Activate and deactivate charts in your outfit so that OneOcean only displays corrections for the
publications needed for your current voyage.
• Run reports giving details of the publications in your outfit or the corrections that have been
applied to them.
• If OneOcean is your chart supplier, you can take advantage of an outfit management system.
Tip: Keep the OneOcean paper publications outfit up to date
OneOcean only collects corrections and outfit notices for the publications that have been added to your
outfit. It's important to update your outfit each time you receive a new publication on board your vessel.
238 OneOcean User Guide 2021.2.11
OneOcean User Guide

We recommend you periodically cross-reference the OneOcean paper publications outfit with your
inventory of physical publications.

12.1 The paper publications catalogue

In the Paper Publications module, in the Catalogue tab, OneOcean can list all the publications
available in the catalogue. It also shows these publications on the map.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering the paper publications catalogue

To search and filter the list of publications in the catalogue:

1. Click the Catalogue tab if it's not already selected.

2. In the Display Filters panel, use the Product Type drop-down menu to select the types of
publication you want to see.

3. If you only want to see new publications in the catalogue, in the Status drop-down menu, select
New Publication. Otherwise, leave this option set to All.

4. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays publications that the routes pass through or pass near. On the right of the Filter by
Route option, use the slider to adjust how far from the route publications are displayed. The
maximum distance is 50 nautical miles. The distance you select doesn't affect the Filter by Route
options that are available in other OneOcean modules.

239 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

5. If the Filter by Map option is enabled, OneOcean only displays publications that are visible on
the map.

6. In the Search box, enter all or part of the publication title or code.

If you use the Search box, OneOcean automatically disables the Product Type, Status, Filter by
Route and Filter by Map filters.

Publication details
To view further details about a publication in the catalogue, double-click a publication in the list.

The Feature Details panel opens. This shows details of the selected publication, including the list
price in the catalogue.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

240 OneOcean User Guide 2021.2.11

OneOcean User Guide

Acknowledging new publication notices

In the list of publications, OneOcean notifies you if a new publication is available in the catalogue by
colouring the publication orange. The publication remains orange until you acknowledge the
notification.

To acknowledge a new publication notice:

1. In the list of publications, select the publication that you want to acknowledge the notice for.
2. Click Acknowledge.

OneOcean colours the publication white.

Tip: Acknowledging all new notification
To acknowledge all the notices for new publications in the catalogue from the selected supplier:
1. In the Display Filters panel, in the Status drop-down menu, select New Publication.
2. Ensure the Filter by Route and Filter by Map options are disabled, the Band drop-down menu is
set to All, and the Search box is empty.
3. At the top of the list of publications, click the Products counter to select all the new charts.
4. Click Acknowledge.
Adding publications to your basket
In the Catalogue tab, you can use the Add to Basket button to add selected publications to your
basket, so that you can place an order for them. To learn more, see 12.3 Adding paper publications
to the basket.

Adding publications to your outfit

When you use OneOcean to place an order that contains paper publications, OneOcean offers to add
the publications to your outfit immediately.

Alternatively, if the publications are already on board your vessel, or if you prefer to wait until the
publications are delivered, in the Catalogue tab, you can use the Add to Outfit button to add
publications to your outfit manually.

To learn more, see 12.4 Adding paper publications to your outfit.

12.2 The paper publications outfit

In the Paper Publications module, in the Outfit tab, OneOcean lists the paper publications in your
outfit that match your current filter criteria. It also shows these publications on the map.

241 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all the
publications in your outfit.

Publications that aren't georeferenced are indicated with an icon .

When you use OneOcean to place an order that contains paper publications, OneOcean offers to add
the publications to your outfit immediately. Alternatively, you can manually add publications from
the catalogue to your outfit. To learn more, see 12.4 Adding paper publications to your outfit.

Searching and filtering your paper publications outfit

To search and filter the list of publications in your outfit:

1. In the Display Filters panel, use the Product Type drop-down menu to select the types of
publication you want to see.

2. OneOcean colours publications orange to notify you if a new edition is available. OneOcean
draws a line through publication titles to notify you if the publication has been cancelled or
withdrawn. Use the Status drop-down menu to show and hide publications depending on their
status. The following options are available:
Latest Editions Shows all publications except cancelled/withdrawn or archived
publications.

New Editions Available Shows new editions you haven’t acknowledged.

Cancelled/Withdrawn Shows cancelled/withdrawn publications.

Archive Shows archived publications.

To learn how to acknowledge notifications, see 12.2.1. Acknowledging new edition notifications
and 12.2.2 Acknowledging withdrawn publication notifications.

1. If you've divided the publications in your outfit into folios, use the Folio drop-down menu to
select publications from a single folio, or leave the option set to All to view the publications from
all folios.

242 OneOcean User Guide 2021.2.11

OneOcean User Guide

To learn more, see 12.5 Using paper publication folios.

2. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays publications that the routes pass through or pass near. On the right of the Filter by
Route option, use the slider to adjust how far from the route publications are displayed. The
maximum distance is 100 nautical miles. The distance you select doesn't affect the Filter by
Route options that are available in other OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

3. If the Filter by Map option is enabled, OneOcean only displays publications that are visible on
the map.

4. In the Search box, enter all or part of the publication title or code.

If you use the Search box, OneOcean automatically disables the Product Type, Status, Folio,
Filter by Route and Filter by Map filters.

Publication details
To view further details about a publication in your outfit, double-click a publication in the list.

243 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Feature Details panel opens. This shows details of the selected publication, including the
correction history for the publication.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

12.2.1 Acknowledging new edition notices

In the Outfit tab, in the list of publications, OneOcean colours a publication orange if a new edition is
available in the catalogue.

To acknowledge a new edition notice:

1. In the Outfit tab, click Manage Notices.

2. OneOcean opens the Acknowledge Outfit Notice window. In the New Edition panel, OneOcean
lists the new edition notices.

244 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. To view notices for all publications in your outfit, click All Publications. To only view the notices
for publications that are currently displayed in your outfit, click Displayed Publications.
4. In the list of new edition notices, select the notices that you want to acknowledge.
5. If you want to use OneOcean to order the latest editions of the publication, click Add to Basket.
When you place the order, OneOcean offers to add the new editions to your outfit.
Alternatively, if you already have the new editions on board your vessel, click Add to Outfit.
6. To return to your outfit, click Close.
If you don't already have the new editions on board your vessel and haven't done so already,
you should now place an order for the new editions. To learn more, see 7.3 Submitting orders.
OneOcean keeps track of the editions you've acknowledged. Select Archive from the Status
drop-down menu to see all the old editions you've acknowledged.

12.2.2 Acknowledging cancelled publication notices

To acknowledge a notice for a cancelled or withdrawn publication:
1. In the Outfit tab, click Manage Notices.

245 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean opens the Acknowledge Outfit Notice window. In the Cancelled/Withdrawn panel,
OneOcean lists the notices for cancelled and withdrawn publications.

2. To view notices for all publications in your outfit, click All Publications. To only view the notices
for publications that are currently displayed in your outfit, click Displayed Publications.
3. In the list of notices for cancelled and withdrawn publications, select the notices that you want
to acknowledge.
4. Click Cancel/Withdraw.
5. To return to your outfit, click Close.
OneOcean keeps track of the cancelled/withdrawn charts. Select Cancelled/Withdrawn from
the Status drop-down menu to see all the cancelled/withdrawn charts.

12.3 Adding paper publications to your basket

Note: Alternative instructions for creating orders using the Voyage Planner module
The instructions below show how to add paper publications to your basket directly from the Paper
Publications module. But you may find it more convenient to create your orders from the Voyage
Planner module so that you can quickly create an order for all the products you need for your planned
voyage. To comply with the fair usage policy and optimise purchased products for intended routes,
OneOcean fixed-price customers can only add products to the basket using the Voyage Planner
module. To learn more, see 6.2 Creating a new route.
In OneOcean, you can add paper publications from the catalogue to your basket, so that you can
place orders for the publications with your supplier.

Adding publications to your basket

246 OneOcean User Guide 2021.2.11
OneOcean User Guide

1. In the Paper Publications module, click the Catalogue tab.

2. Search and filter the list of publications to find the publication you want to order. To learn more,
see 12.1 The paper publications catalogue.
3. Select the publication from the list, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the publication to the basket. Click OK.
You can continue to add items to the basket before placing your order.
Tip: Adding multiple publications to your order
Use the Shift or Ctrl key with the mouse to select multiple publications from list. Then click Add to
Basket to add all the selected publications. You can also select all the publications in the list by clicking
the Products counter at the top of the list.

Reviewing and placing your order

When you've finished adding publications to your basket, on the OneOcean title bar, click the
shopping basket icon to review your basket, place an order or request a quote. When you place your
order, OneOcean automatically adds the publications to your outfit.

To learn more, see 7.2 Reviewing your basket and 7.3 Submitting orders.

12.4 Adding paper publications to your outfit

OneOcean only collects corrections for the paper publications in your OneOcean outfit. It's
important to ensure that your outfit includes all the publications on board your vessel.

When you place the order, OneOcean offers to add the publications to your outfit immediately. To
learn more, see 7.3 Submitting orders.

Alternatively, if the publications are already on board your vessel or you want to wait until the
publications are delivered, you can manually add the publication to your outfit.

Manually adding publications to your outfit

1. In the Paper Publications module, in the Catalogue tab, use the options in the Display Filters
panel to search for the publication you want to add to your outfit.
2. Select the publication from the list, and then click Add to Outfit.

247 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Adding multiple publications to your order

Use the Shift or Ctrl key with the mouse to select multiple publications from list. Then click Add to
Basket to add all the selected publications. You can also select all the publications in the list by clicking
the Products counter at the top of the list.
3. OneOcean asks for confirmation that you want to add the publications to your outfit. Click Yes.
4. If you've created any folios or copy identifiers, the Manage Folios and Copies window opens.
Use the Folio and Copy drop-down menus to select the folio and copy identifier for the
publications you're adding, and then click OK.

OneOcean adds the publication to your outfit.

You can also change the folio and copy identifier of a publication after it's been added to your
outfit. To learn more, see 12.5 Using paper publications folios and 12.6 Using paper publication
copy identifiers.

Removing publications from your outfit

If you remove a publication from your outfit, you'll no longer be able to view the correction history
for it.

If you prefer, you can leave cancelled, withdrawn and expired publications in your outfit. These
publications are hidden if the Status filter set to Latest Editions.

To remove a publication from your outfit:

1. Click the Outfit tab.
2. Search and filter the list of publications to find the publications you want to remove. To learn
more, see 12.2 The paper publications outfit.
3. Select the publications from the list, and then click Remove.

4. OneOcean asks for confirmation that you want to remove the publications. Click Yes.
OneOcean removes the selected publication from your outfit and stops collecting updates and
notices for the publications.

12.5 Using paper publications folios

To help you manage the paper publications used for different voyages or different regions, you can
divide the publications in your outfit into different folios.

248 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can filter your outfit to view each folio of publications separately.

If you manage your paper publications outfit, you can create folios and add or remove publications
to and from folios.

Note: Using folios if OneOcean manages your outfit

If you subscribe to OneOcean's New Edition - Standard Supply service, OneOcean creates a folio for
the publications that are added automatically to your outfit. If you subscribe to OneOcean's New
Editions - Advisory service, OneOcean creates a folio for the advisory publications that you choose to
add to your outfit. Any other publications that you order are added to the default folio .

Creating a folio
1. In the Paper Publications module, click the Settings tab.
2. In the empty box at the bottom of the Folio panel, type the name of the new folio.
3. On the right of the folio name, click the + button or press Enter.

OneOcean adds the folio to the list.

Renaming a folio
1. In the Paper publications module, click the Settings tab.
2. In the Folio panel, select the folio you want to rename.
3. Click the name of the folio.
4. Edit the name of the folio, and then press Enter.
Deleting a folio
You can't delete a folio if it contains any publications. You also can't delete the default folio,
although you can rename it.

To delete a folio:
1. In the Paper Publications module, click the Settings tab.
2. In the Folio panel, on the right of the folio you want to delete, click the Delete Folio button or
press Delete.

249 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean removes the folio from the list.

Adding publications to a folio

When you add a publication to your outfit from the catalogue, you can choose to add it to one of the
folios you've created. If you don't select a folio, OneOcean adds it to the default folio.

To learn more about adding publications to your outfit, see 12.4 Adding paper publications to your
outfit.

To move a publication in your outfit to a different folio:

1. In the Outfit tab, in the list of publications, select the publication you want to move to a
different folio.
2. Click Manage Folios/Copies.

3. In the Manage Folios and Copies window, use the Folio drop-down menu to select the folio you
want to move the publication to.

4. Click OK.
OneOcean moves the publication into the selected folio.

Filtering your outfit by folio

To view the publications in each folio separately, in the Outfit tab, in the Display Filters panel, use
the Folio drop-down menu to select the folio you want to view.

250 OneOcean User Guide 2021.2.11

OneOcean User Guide

Activating and deactivating a folio

You can deactivate a folio so that OneOcean stops receiving corrections for any of the publications in
it. During a voyage, this can be useful for reducing data collection size while keeping the necessary
publications up to date. If you activate a folio, all the publications are activated.

1. To activate a folio, in the Settings tab, on the right of the folio you want to activate, click the sun
icon, and then click Yes to confirm that you want to activate all the publications in the folio.

2. To deactivate a folio, in the Settings tab, on the right of the folio you want to deactivate, click
the moon icon, and then click Yes to confirm that you want to deactivate all the publications in
the folio.

To learn more about managing active publications, see 12.9 Managing active paper publications.

12.6 Using paper publications copy identifiers

You can assign copy identifiers to the paper publications in your outfit. These may correspond to
different locations on your vessel where publications are kept.

We recommend you use copy identifiers to distinguish between multiple copies of publications
when applying corrections to them.

Creating a location
1. In the Paper Publications module, click the Settings tab.
2. In the empty box at the bottom of the Copy Identifier/Location panel, type the name of the new
copy identifier.
3. On the right of the folio name, click the + button or press Enter.

251 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean adds the copy identifier to the list.

Renaming a copy identifier

1. In the Paper Publications module, click the Settings tab.
2. In the Copy Identifier/Location panel, select the copy identifier you want to rename.
3. Click the name of the copy identifier.
4. Edit the name, and then press Enter.

Deleting a copy identifier

You can't delete a copy identifier if it's assigned to any publications.

To delete a copy identifier:

1. In the Paper Publications module, click the Settings tab.
2. In the Copy Identifier/Location panel, on the right of the copy identifier you want to delete, click
the Delete Copy Identifier button or press Delete.

OneOcean removes the copy identifier from the list.

Assigning a copy identifier to a publication

When you add a publication to your outfit from the catalogue, you can choose to assign it one of the
copy identifiers you've created.

To learn more about adding publications to your outfit, see 12.4 Adding paper publications to your
outfit.

You can also assign a copy identifier to a publication after you've added it to your outfit.

To assign a copy identifier to a publication in your outfit:

1. In the Outfit tab, in the list of publications, select the publication you want to assign to a
location.
252 OneOcean User Guide 2021.2.11
OneOcean User Guide

2. Click Manage Folios/Copies.

3. In the Manage Folios and Copies window, use the Copy drop-down menu to select the copy
identifier that you want to assign the publication to. Select the blank record at the top of the
drop-down menu if you don't want any copy identifier assigned to the location.

4. Click OK.
OneOcean assigns the publication to the selected copy identifier.

12.7 Outfit management system

If OneOcean is your chart supplier, you can take advantage of an outfit management system.

This means your office or OneOcean customer service manager can also modify your outfit. Any
changes to your outfit made by your office or OneOcean customer service manager will
automatically update your outfit during the normal OneOcean data update process.

The Outfit Managed status will appear on the Paper Publications home page tile to indicate your
outfit is being managed.

253 OneOcean User Guide 2021.2.11

OneOcean User Guide

If your office or OneOcean customer service manager makes any modifications to your outfit after
the data update process has been completed, a message will be displayed.

When you click on Details, you'll see a list of which items in your outfit have been modified.

Tip: Outfit management system

If your paper publications are Outfit Managed and you have made any modifications to your outfit, it's
recommended you perform a normal data update from the Data Updates module so your outfit is
updated on our shore-based FleetManager application. To learn more, see 5.0 Data Updates.
Note: Outfit management system
If you use any of the following services and add or remove publications to your outfit after the next
data update, the publications will be moved into the On Board Edits folio for review by your office or
OneOcean customer service manager.
Master Template
Fixed Price (FPNS) service
New Edition Fleet Service
Folio is assigned to a New Edition Advisory Service
After being reviewed, the publications will be placed in the correct folio after the next data update.

12.8 Managing paper publications corrections

In the Paper Publications module, in the Corrections tab, OneOcean lists the corrections it has
collected for the paper publications in your outfit.

You can choose to view outstanding corrections or corrections you've already applied. You can print
corrections, and record in OneOcean when you've applied each correction.

Note: Correction Log Report

OneOcean can run several different reports that gives details of outstanding and applied corrections.
To learn more, see 12.10 Running paper publication reports.

254 OneOcean User Guide 2021.2.11

OneOcean User Guide

Searching and filtering corrections

To search and filter the list of corrections:

1. In the Display Filters panel, select the Outstanding Corrections option if you want to view
corrections that you haven't yet applied. Select the Applied Corrections option if you want to
view corrections that you've already applied.

2. Use the Product Type drop-down menu to select the types of publication you want to see
corrections for.

3. If you've divided the publications in your outfit into folios, use the Folio drop-down menu to
view corrections for a single folio, or leave the option set to All to view the corrections for all
folios.

To learn more about folios, see 12.5 Using paper publication folios.

4. In the Search box, enter all or part of the publication title or code that the corrections are for.

If you use the Search box, OneOcean automatically disables the Product Type and Folio filters.

Sorting the corrections

You can sort the list of corrections by clicking on any of the list headings.

255 OneOcean User Guide 2021.2.11

OneOcean User Guide

Viewing correction details

To view the details of a correction, select a correction from the list. On the right of the window,
OneOcean displays the section of the notice to mariners containing the correction details.

Above the preview, you can click the Search icon to search for text in the entire section of the notice
to mariners.

Printing corrections
1. In the list of corrections, select the correction you want to print.
2. Above the list of corrections, click the Print Selected icon.
3. Click Print. When OneOcean has printed the section of the notice to mariners that contains the
correction, in the Printing window, it changes the State of the correction to Completed.
4. To close the Printing window, click Close.
In the list of corrections, OneOcean updates the Status column to show any corrections that have
been printed. For this feature of OneOcean to work, ensure you print your corrections using the
Print Selected icon above the list of corrections, not the Print icon in the toolbar above the
correction preview.
Tip: Printing multiple corrections
Use the Shift or Ctrl key with the mouse to select multiple corrections. Then click Print Selected to print
all the selected corrections.

Applying corrections
After you've applied a correction to a publication on board your vessel, you should log in OneOcean
that you've applied the correction.

To log that you've applied a correction:

1. In the Corrections tab, in the Display Filters panel, ensure the Outstanding Corrections option is
selected.
2. In the list of corrections, select the correction that you've applied.
3. Click Apply.

256 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean removes the collection from the list.

Tip: Managing corrections for multiple copies of a publication
If you have more than one copy of the same edition of a publication in your outfit, OneOcean collects
and lists identical corrections for each copy. To help you keep track of which copy you've applied the
correction to, we recommend you assign each copy to a different Copy Identifier. In the list of
corrections, OneOcean displays the copy identifier of the publication that each correction relates to.
To learn more, see 12.6 Using paper publications copy identifiers.

Unapplying corrections
To see the corrections that you've logged as applied, in the Display Filters panel, select the Applied
Corrections option. In this view, an Unapply button is available that you can use to return selected
corrections to the Outstanding Corrections view.

Collecting missing corrections

When you add a new publication to your outfit, in the Corrections tab, OneOcean can immediately
update the list of corrections. However, if OneOcean hasn't collected data updates since the
publication was added, it may not have collected the new correction yet. Corrections in the list
appear in red if they haven't been collected yet.

257 OneOcean User Guide 2021.2.11

OneOcean User Guide

To collect all missing corrections, in the Data Update module, you can use the Data Updates module
to check for updates. Alternatively, you can request missing corrections directly from the Paper
Publications module.

To request missing updates from the Paper Publications module:

1. At the bottom of the Corrections tab, click Get Missing Corrections.
2. Select the corrections you want to collect, and then click Collect Selected Files.

3. If OneOcean is configured to collect updates using the internet, a mail server, or Outlook, it will
connect to the Oneocean data server and request the outstanding corrections. If OneOcean is
configured to collect updates using manual attachments or EML files, you need to send the
created data request file to the OneOcean data server. To learn more, see 5.1 Checking for
updates.

12.9 Managing active paper publications

You can deactivate any publication in your outfit that you don't want to view corrections for. This
can be useful for limiting corrections to publications that are needed for the current voyage.

In the outfit list, deactivated publications are coloured grey and marked with an icon.

258 OneOcean User Guide 2021.2.11

OneOcean User Guide

On the map, deactivated publications are marked with a cross-hatch pattern.

Tip: Activating all the publications in a folio

If you've divided the publications in your outfit into folios, you can use the options in the Settings tab to
activate or deactivate all the publications in a folio with a single click of your mouse. To learn more, see
12.5 Using paper publication folios.

Deactivating all publications in your outfit

Before selecting the publications that you want to be active during a voyage, it's usually easiest to
deactivate all the publications in your outfit. To do this:

1. In the Paper Publications module, click the Outfit tab.

2. Hold your mouse over the Manage Active publications button.

3. From the options that appear, click Sleep All.

If this option is unavailable, this means all the publications in your outfit are already deactivated.

Activating the publications, you need for your voyage

1. In the Paper Publications module, click the Outfit tab.
2. Select the publications you want to activate.
Tip: Use the Filter by Route option
If you've loaded your passage plan into OneOcean, in the Display Filters panel, you can enable the Filter
259 OneOcean User Guide 2021.2.11
OneOcean User Guide

by Route option so that OneOcean only lists publications that the route passes through. To learn more,
see 6.14 Loading a passage plan.

3. Hold your mouse over the Manage Active publications button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected publications. Click Yes.
5. If necessary, continue selecting and activating publications until you've activated all the
publications you need for your voyage.

Deactivating publications
You can also use the Manage Active Publications button to deactivate any publications that are
currently active:

1. In the Paper Publications module, click the Outfit tab.

2. Select the publications you want to deactivate.
3. Hold your mouse over the Manage Active Publications button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the activated the publications. Click
Yes.
Reactivating all publications in your outfit
After a voyage, you may want to reactivate any publications that were previously inactive. One way
to do this is to clear any filter options in the Display Filters panel, click the Products counter to select
all the publications in your outfit, and then click Manage Active Publications > Activate.

After you've reactivated the publications, OneOcean displays the outstanding corrections for them.

12.10 Running paper publication reports

In the Paper Publications module, you can run reports that include details about the publications in
your outfit and the corrections that have been applied to them.

260 OneOcean User Guide 2021.2.11

OneOcean User Guide

There are two reports available: the Corrections Log Report and the Outfit Report.

Running the Corrections Log Report

The Corrections Log Report lists details of corrections applied to the paper publications in your outfit
during a specified period. The report includes the date corrections were applied and, if available,
who applied them.

To run the Corrections Log Report:

1. In the Paper Publications module, click the Reports tab.
2. In the Correction Log Report panel, use the Previous or Period options to select the period you
want to view in the report.
3. Use the Order by Year/Week or Order by Publication Code options to select how the
information in the report is sorted.

4. To run the report, click Corrections Report.

OneOcean displays the report in the main part of the window.

5. To print the report, above the report, click the Print icon.
Running the Outfit Report

261 OneOcean User Guide 2021.2.11

OneOcean User Guide

The Outfit Report can list details of all the paper publications in your outfit, including publication
title, edition and NP code. Alternatively, you can use filter options before generating the report so
that the report only includes the publications in the voyage filter or in a single folio.

To run the Outfit Report:

1. In the Paper Publications module, click the Reports tab.
2. In the Outfit Report panel, select the Active Only option if you only want the report to include
active publications in your outfit. Otherwise, leave the All option selected. To learn more, see
12.9 Managing active paper publications.
3. Use the Folio drop-down menu, if you only want the report to include publications in a single
folio. Otherwise, leave this menu set to All. To learn more, see 12.5 Using paper publication
folios.

4. To run the report, click Outfit Report.

OneOcean displays the report in the main part of the window.

5. To print the report, above the report preview, click the Print icon.

262 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.0 Ports
You can use the OneOcean Ports module to view up-to-date port information provided
by Findaport.com. You can set your most commonly visited ports as preferred, so you
only receive updates for these ports.

To open the module, on the OneOcean home page, click the Ports tile.

The information about a selected port may include:

• A complete description of the port and its facilities, including details of service providers and
agents.
• Information about terminals and berths.
• Printable port documents.
• Images, plans and mooring diagrams.
• Port specific environmental regulations.
• Tidal information (the ADMIRALTY TotalTide program needs to be installed and licensed on the
computer running OneOcean).
• Weather data up to 5 days in advance.

Note: Basic and enhanced service

There are two levels of service available for the Ports module:
Basic In OneOcean, this service is provided for free. Although specific details about
terminals and berths are not available, it offers you access to the Overview
section of the Ports module. This covers all of the essential details, such as the
port's description and the contact information for service providers and agents.
Enhanced This additional service provides you access to all of the Ports module's sections,
as well as other information such as port documents and images. If you
subscribe to the EnviroManager + service, you will have access to port specific
environmental regulations.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Tip: Adding port information to a passage plan

In the Voyage Planner module, you can include information in your passage plan about the departure
and arrival ports. To learn more, see 6.0 Voyage Planner.

263 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.1 Finding a port

Searching for ports by name or code
To search for a specific port:

Enter all or part of the port name in the Search box. Alternatively, you can enter the port code.

At least 3 characters need to be entered and depending on how many characters you enter
OneOcean lists all ports that match your search, even if they're not visible on the map. OneOcean
automatically disables all other filters when you use the Search facility.

Filtering ports by route

If you've loaded any passage plans, OneOcean can list the ports that are near your routes.

1. Enable the Filter By Route option if it isn't already enabled.

2. On the right of the Filter By Route option, use the slider to adjust how far from the route ports
are displayed. The slider can be set in increments of 50 nautical miles up to a maximum of 500
nautical miles. The distance you select doesn't affect the Filter by Route options that are
available in other OneOcean modules, as each OneOcean map module has its own Filter by
Route scale.

Note: Loading passage plans

To learn more about loading a passage plan, see 6.14 Loading a passage plan.

Selecting a port
When you've found the port you want, there are three ways to select it:

• Select the port in the panel after using the search facility.
• On the map, click the anchor icon for the port you want. When selected, the anchor icon
changes colour to magenta.

264 OneOcean User Guide 2021.2.11

OneOcean User Guide

• If you've loaded a passage, you can select the Departure Port and Arrival Port buttons to select
these ports.
The port will be displayed on the map. In the left hand panel, details of the port are displayed
together with details of the Terminals and Berths available.

13.2 Viewing port information

The port service you' re subscribed to determines the level of detail you can access and view for a
port.

The information about a selected port may include:

• A complete description of the port and its facilities, including details of providers and agents.
• Information about terminals and berths.
• Printable port documents.
• Images, plans and mooring diagrams.
• Port environmental regulations.
• Tidal information (the ADMIRALTY TotalTide program needs to be installed and licensed on the
computer running OneOcean).
• Weather data up to 5 days in advance.
The table below displays the data available for both port services:

Port information Basic Enhanced

Port overview Yes Yes

Terminal and Berths No Yes

Port details No Yes

Port documents No Yes

Port environmental details Yes Yes

Tidal information Yes Yes

Port weather No Yes

Cargo types No Yes

Preferred ports No Yes

265 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Port environmental details

A subscription to the EnviroManager + service is required to view port environmental details. To learn
more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Note: Tidal information

To view port tidal graphs, you will need the ADMIRALTY TotalTide software installed and licensed on
the computer running OneOcean.

13.2.1 Port overview

To view details of the port, locate the required port either by using the search function or clicking on
the anchor icon from the map.

Once the port has been found, details of the port and available terminals and berths will be
displayed:

1. To view details of the port, select the information icon as indicated below:

On the right of the OneOcean window, the Feature Details panel opens. This gives you further
details of the port.

266 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Port information

If you subscribe to the basic port service, only the Summary tab will be visible.

2. Selecting the tabs, in the Feature Details panel, will display the relevant information for the title
of the tab.

3. You can use the search box to search for information in each tab.

4. You can use the print function to print information. Some ports have multiple sections and
using the print check box enables you to print only the required section.

13.2.2 Port images

Note: Enhanced service required
To view port images and plans, you need to subscribe to the Enhanced Ports service.
Port images are only available once you have set a port to preferred. To learn more, see 1.4 OneOcean
module requirements.
In the Ports module you can view images and plans of the selected port.
267 OneOcean User Guide 2021.2.11
OneOcean User Guide

To view port documents for the selected port in the Port module:
1. Ensure you have set the port to preferred. To learn more, see 13.3 Preferred ports.
2. Select the port, either by searching for the port in the Search box or by selecting a preferred
port from the map. A blue port icon on the map indicates a preferred port.
3. To view details of the port, select the image icon.

The available images and plans for the port will be displayed.

4. Click on the image thumbnails to view each image.

5. The icons, highlighted below, can be used to Save, Print and Zoom the image.

268 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.2.3 Port documents

Note: Port documents
To view port documents, you need to subscribe to the Enhanced Ports service. Port documents are only
available once you have set a port to preferred. To learn more, see 1.4 OneOcean module
requirements.

In the Ports module, you can print and download port documents for the selected port, such as
Maritime Declaration of Health and Cargo Declaration forms, and crew and passenger lists.

To view port documents for the selected port in the Ports module:
1. Ensure you have set the port to preferred. To learn more, see 13.3 Preferred ports.
2. Select the port, either by searching for the port in the Search box or by selecting a preferred
port from the map. A blue port icon on the map indicates a preferred port.
3. To view details of the port, select the information icon.

4. Select the Documents tab and the available documents for the port will be displayed.

5. To open or export a document click on the arrow.

Note: Opening port documents

The port documents will be in Microsoft Excel or Word and PDF. If you do not have a compatible
program installed on your computer, use the Export option to save the document and then load into a
computer with the necessary program to open the document.

269 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.2.4 Terminals and Berths

Each port has a full list of the available terminals and berths.

Note: Terminals and berths

To view terminals and berths, you need to subscribe to the Enhanced Ports service. To learn more
about OneOcean subscriptions, see 1.4 OneOcean module requirements.
1. When the port has been found, ensure the Overview tab is selected. Clicking on the arrow next
to Terminal and Berths, enables the terminals for the port to be displayed.

The terminals for the port will be displayed.

2. Clicking on the arrow next to the terminal will expand the selection, and the berths for this
terminal will be displayed in the panel and also on the map.

3. To view further details of the terminal, click on the information icon.

270 OneOcean User Guide 2021.2.11

OneOcean User Guide

On the right of the OneOcean window, the Feature Details panel opens. This gives you further
details of the terminal.

4. Selecting a berth will highlight the relevant berth on the map.

5. To view further details of the berth, click on the information icon.

On the right of the OneOcean window, the Feature Details panel opens. This gives you further
details of the berth.

271 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.2.5 Port tidal graph

Note: Port tidal graph
To view port tidal graphs, you will need the ADMIRALTY TotalTide software installed and licensed on
the computer running OneOcean.

To view a tidal graph for the selected port in the Port module:
1. Click the Tidal Graph tab.
2. In the Prediction Time box, select the date and time you want the graph to show information
for.
OneOcean displays the tidal graph in the lower section of the window.

To change the length of time shown on the graph, in the +/- (Hours) box, select 6, 12, 24 or 48
hours. For example, if you select 6, the graph shows information for a duration of six hours before
and after the prediction time.

To view the minimum safe depth for your vessel on the graph, enter this value in the Min. Depth (m)
box.

To print the tidal graph:

1. Click the Print Selected icon.
OneOcean opens a window showing the tidal graph.

2. Click the Print icon, select your printer, and then click Print.
3. Close the window.

272 OneOcean User Guide 2021.2.11

OneOcean User Guide

13.2.6 Port weather

Note: Port weather
To view port weather, you need to subscribe to the Enhanced Ports service. To learn more about
OneOcean subscriptions, see 1.4 OneOcean module requirements.

To view the weather data for the selected port in the Port module, click the Weather tab.
The weather data for the next 5 days will be displayed.

13.3 Preferred ports

OneOcean has a facility to only show Terminal and Berth information for the ports you frequently
visit.

This is known as Preferred Ports, which means you will only receive port updates for ports you set
as preferred.

Note: Preferred ports

To use the preferred ports feature, an Enhanced Port subscription is required. To learn more about
OneOcean subscriptions, see 1.4 OneOcean module requirements.
Preferred ports are always shown in blue on the map and are highlighted by a Star with blue
background icon in the panel.

There are three methods to set preferred ports:

• Selecting the port.

• Selecting one or more terminals from a port.
• Selecting one or more berths from a terminal.

273 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Setting ports to preferred

Although all of the original port data is available when OneOcean is first installed, it's advised that once
you've set any ports to preferred, you perform a normal data update from the Data Updates module to
collect any new data for your preferred ports. To learn more, see 5.0 Data Updates.

13.3.1 Setting a port to preferred

1. Find the required port by using the Search function or clicking the Port icon on the map.

2. Once the port is displayed in the panel, click on the Star icon next to Terminals and Berths.

3. The Star icons will be lit to indicate this is now a preferred port and all Terminals and Berths
associated with this port will also be set to preferred.

Tip: Deselecting preferred ports

Clicking the Star icon for a second time will deselect any selections you have made.

13.3.2 Setting one or more terminals from a port to preferred

It's possible that not all terminals at a port that are relevant to your vessel will need to be preferred.
In this case, OneOcean allows you to select only the terminals you need from the port to be
preferred.

1. Find the required port by using the Search function or clicking the Port icon on the map.

2. Once the port is displayed in the panel, click on the drop down arrow to expand the Terminals
and Berths.

3. Click the Star icons next to the required Terminals.

274 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. The Star icons will be lit to indicate these terminals are now preferred.

13.3.3 Setting one or more berths from a terminal to preferred

It's possible that not all the berths at a terminal that are relevant to your vessel will need to be
preferred. In this case, OneOcean allows you to select only the berths you need from the terminal to
be preferred.

1. Find the required port by using the Search function or clicking the Port icon on the map.

2. Once the port is displayed in the panel, click on the drop down arrow to expand the Terminals
and Berths.

3. Click on the arrow next to the required terminal to expand the Berths.

275 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. Click the Star icons next to the required Berths.

5. The Star icons will be lit to indicate these berths are now preferred.

13.3.4 Managing preferred ports

The Manage Preferred tab enables you to see a list of which ports are set to preferred.

1. Click the Manage Preferred button to display your preferred ports.

276 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Use the check boxes to select or deselect whether or not you want to receive port documents
and/or port images for all the preferred ports.

3. Click on the Star icon to remove the port from preferred.

4. Expanding the port and terminal will enable you to remove any terminals or berths individually.

Tip: Removing ports from preferred

Once you have removed any ports from preferred, it's recommended you perform a normal data update
from the Data Updates module. This will update your settings so that no further data for these ports is
collected. To learn more, see 5.0 Data Updates.

277 OneOcean User Guide 2021.2.11

OneOcean User Guide

14.0 NavArea Warnings

OneOcean can collect daily warnings for all NavAreas. You can view and manage these
in the OneOcean NavArea Warnings module.

To open the module, on the OneOcean home page, click the NavArea Warnings tile.

Note: Subscription required

To use the NavArea Warnings module, you need to subscribe to the NavArea Warnings service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

In the NavArea Warnings module, you can:

• Select which NavArea you want to receive warnings for.

• View the warnings on the OneOcean map, so you can see which warnings affect your route.
• View all warnings currently in force, or just view the new warnings that you haven't yet applied.
• Record when you've applied a new warning.
• View and archive cancelled warnings.
Tip: Passage plan
In the Voyage Planner module, you can add NavArea warnings to your passage plan.
To learn more, see 6.0 Voyage Planner.

14.1 Enabling and disabling NavAreas

By default, OneOcean collects and displays the warnings for all 21 NavAreas. But, if you prefer, you
can disable any NavAreas. While a NavArea is disabled, OneOcean won't collect or display its
warnings.

To disable or enable NavAreas:

1. In the NavArea warnings module, click the Setup tab.
At the bottom left of the window, OneOcean lists all the NavAreas. The checkbox on the left of
each NavArea indicates whether it's enabled or disabled. Enabled NavAreas are also highlighted
in colour on the map.

278 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the list of NavAreas, use the checkboxes to select which NavAreas are enabled and disabled.

14.2 Viewing NavArea warnings

In the NavArea warnings module, in the Warnings tab, OneOcean lists all the NavArea warnings that
match your current filter criteria. It also shows these warnings on the map.

If you haven't entered any filter criteria or loaded any passage plans, OneOcean lists all new
warnings that are visible on the map.

Note: Warnings with no georeference

Some NavArea warnings aren't georeferenced. In the list of warnings, these are indicated with an icon
. When selected, the map shows a yellow border around the NavArea.

Filtering warnings
To filter the list of warnings:

1. Click the Warnings tab if it's not already selected.

2. In the Display Filters panel, use the NavAreas drop-down menu to select the NavAreas you want
to see warnings for.

Tip: Disabled NavAreas

Disabled NavAreas aren't available in the NavArea drop-down menu.
To learn more, see 14.1 Enabling and disabling NavAreas.

279 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. Leave the Warning Type drop-down menu set to All.

4. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays the warnings that relate to positions near the routes. On the right of the Filter by Route
option, use the slider to adjust how far from routes warnings are displayed. The maximum
distance is 1,000 nautical miles. The distance you select doesn't affect the Filter by Route
options that are available in other OneOcean modules.

Tip: Filter by Route

You can also use the Filter by Route drop down list to display an additional route on the map.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

Note: Loading passage plans

To learn more about loading a passage plan, see 6.14 Loading a passage plan.

5. If the Filter by Map option is enabled, OneOcean only displays warnings that relate to the area
visible on the map.

280 OneOcean User Guide 2021.2.11

OneOcean User Guide

Viewing in force or cancelled warnings

Use the In Force / Cancelled drop-down menu to change the type of warning listed.

There are three options:

In Force (New) View warnings that are in force that you haven't yet applied.

In Force (All) View all warnings that are in force that you've applied.

Cancelled View cancelled warnings that you haven't yet archived.

Note: All unapplied warnings are marked new

The red New icon doesn't indicate how old the warning is. A warning stays marked as New until
you apply it, or until it gets cancelled.
To learn more, see 14.3 Applying new warnings.

Warning details
To view the details of a warning, you can either:

• Double-click the warning in the list.

• Double-click the icon or area on the map that relates to the warning.
On the right of the OneOcean window, the Feature Details panel opens. This gives you further
details about the warning.

Printing warning details

1. Using the list of warnings or the map, select the warning you want to print.
2. Above the list of warnings, click the Print Selected icon.
OneOcean opens a report showing the warning details.

3. To print the report, click the Print icon, select your printer, and then click Print.
4. Close the report window.

Tip: Printing multiple warnings

From the list of warnings, use the Shift or Ctrl key with the mouse to select multiple warnings. Then
click Print Selected to print all the selected warnings.
You can also select all the warnings in the list by clicking the Warnings counter at the top of the list.

281 OneOcean User Guide 2021.2.11

OneOcean User Guide

14.3 Applying new NavArea warnings

For all new NavArea warnings, you should:

• Review the details of the warning.

• If necessary, mark the warning on your relevant navigational chart.
• Use OneOcean to record that you've applied the warning.
The NavArea Warnings Status panel shows a message if there are any warnings in force that you
haven't yet applied.

To record in OneOcean that you've applied the new warnings:

1. In the NavArea Warnings module, click the Warnings tab if it's not already selected.
2. In the In Force / Cancelled drop-down menu, select In Force (New).
3. To view the full list of warnings that are in force, in the Display Filters panel, ensure that:
A. The NavArea option is set to All.
B. The Type option is set to All.
C. The Filter by Route option is set to Off.
D. The Filter by Map option is set to Off.
4. In the list of new warnings, select the warning you want to apply.

5. Click Apply.
OneOcean removes the applied warning from the list of new warnings.
Tip: Applying multiple warnings
Use the Shift or Ctrl key with the mouse to select multiple warnings in the list. Then click Apply to apply
all the selected warnings.
You can also select all the warnings in the list by clicking the Warnings counter at the top of the list.

To view the warnings that you've already applied, in the In Force / Cancelled drop-down menu,
select In Force (All).
OneOcean lists all the warnings that are in force. The warnings that you've already applied are
marked with the orange icon .

282 OneOcean User Guide 2021.2.11

OneOcean User Guide

14.4 Archiving cancelled NavArea warnings

NavArea warnings become cancelled in the following situations:

• The warning is cancelled by the relevant NavArea co-ordinator.

• The warning reaches the cancelled date listed in the warning details.
• The warning is replaced by a newer warning.
Cancelled warnings are indicated with the cancelled icon.

OneOcean provides a feature for archiving cancelled warnings after you've reviewed them. This
stops the map from filling up with cancelled warnings.

The NavArea Warnings Status panel shows a message if there are cancelled warnings that you
haven't yet archived.

To archive a cancelled warning:

1. In the NavArea Warnings module, if it's not already selected, click the Warnings tab.
2. In the In Force / Cancelled drop-down menu, select Cancelled.
3. To view the full list of cancelled warnings, in the Display Filters panel, ensure that:
A. The NavArea option is set to All.
B. The Type option is set to All.
C. The Filter by Route option is set to Off.
D. The Filter by Map option is set to Off.

4. In the list of warnings, select the warning you want to archive.

5. Click Archive.
OneOcean removes the archived warning from the list of cancelled warnings. It also removes the
warning from the map.
Tip: Archiving multiple warnings
Use the Shift or Ctrl key with the mouse to select multiple warnings in the list or click the Warnings
counter at the top of the list. Then click Archive to archive all the selected warnings.

Note: Viewing the warnings archive

If you want to see details of an archived warning, click the Archive tab. You can search the archive by
the date the warning was archived. You can unarchive any warnings to return them to the list of
cancelled warnings.

283 OneOcean User Guide 2021.2.11

OneOcean User Guide

15.0 Piracy
If you're subscribed to the OneOcean Piracy service, you can use the Piracy module to
view up-to-date information about incidents of piracy as published by the International
Maritime Bureau (IMB).

To open the module, on the OneOcean home page, click the Piracy tile.

Note: Subscription required

To use the Piracy module, you need to subscribe to the Piracy service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Tip: Piracy incidents

Using the Voyage Planner module, you can add information about relevant piracy incidents to your
passage plan. To learn more, see 6.0 Voyage Planner.

15.1 Viewing piracy incidents

In the Piracy module, at the bottom left of the window, OneOcean lists all the piracy incidents that
match your current search. It also shows their location on the map.

If you haven't entered any search criteria or loaded any passage plans, OneOcean lists all the piracy
incidents that happened in the last 12 weeks within the area selected on the map.

284 OneOcean User Guide 2021.2.11

OneOcean User Guide

Filtering piracy incidents

1. In the Display Filters panel, there are two ways to change the period that the displayed piracy
incidents happened in:
A. Select Previous, and then enter the number of weeks or months before today that you
want the period to start from.
B. Select Period, and then select the start and end dates of the period.

2. In the Incident Type drop-down menu, select All, Actual Attack , Attempted Attack or
Suspicious Vessel .

3. In the Display Filters panel, in the Vessel Type box, enter the type of vessel involved in the
incidents.

If you filter by Vessel Type, OneOcean automatically disables the Incident Type, Filter by Route
and Filter by Map options.

4. If you've loaded any passage plans and the Filter by Route option is enabled, OneOcean only
displays incidents that happened near your routes. On the right of the Filter by Route option,
use the slider to adjust how far from the route incidents are displayed. The maximum distance is
500 nautical miles. The distance you select doesn't affect the Filter by Route options that are
available in other OneOcean modules.

285 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Filter by Route

You can also use the Filter by Route drop down list to display a route on the map without the need to
load an active passage plan..

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map
option.

5. If the Filter by Map option is enabled, OneOcean only displays incidents that happened within
the area visible on the map.

Viewing piracy incident details

To see more information about a piracy incident, you can either:

• Double-click the incident in the list.

• Double-click the incident icon on the map.
On the right of the OneOcean window, the Feature Details panel opens. This gives further
information about the incident.

To close the Feature Details panel, click the arrow icon at the top left of the panel.

Printing piracy incident details

1. Using the map or the list of incidents, select the incident you want to print.
2. Above the list of incidents, click the Print Selected icon.

286 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean opens a report showing the piracy indent details.

3. To print the report, click the Print icon, select your printer, and then click Print.
4. Close the report window.
Tip: Printing multiple incidents
From the list of incidents, use the Shift or Ctrl key with the mouse to select multiple incidents. Then click
Print Selected to print all the selected incidents.
You can also select all the incidents in the list by clicking the Piracy Incidents counter at the top of the
list.

287 OneOcean User Guide 2021.2.11

OneOcean User Guide

16.0 News & Bulletins

OneOcean collects news updates that you can view and print from the News and
Bulletins module.

To open the module, on the OneOcean home page, click the tile with the newspaper
icon.

Note: Subscription required

To view the news updates, you need to subscribe to the OneOcean news service. OneOcean bulletins
are available to all OneOcean users without the need for a subscription.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Depending on the news services you're subscribed to, the news items collected by OneOcean may
include:

• OneOcean Information Bulletins.

• OneOcean International News.
• OneOcean Regional News.
Tip: The News and Bulletins tile title
On the home page, the tile with the newspaper icon shows changes depending on which news
services you're subscribed to. If the title of the tile is Bulletins, this means you aren't subscribing to any
additional news services and can only view OneOcean Information Bulletins.

16.1 Viewing OneOcean information bulletins

OneOcean Information Bulletins contain important information about OneOcean services such as,
news about service improvements, and advanced notice of OneOcean data server maintenance.

You don't require a subscription to receive the bulletins as they are provided to all OneOcean users.

Viewing unread bulletins

1. In the News & Bulletins module, if it's not already selected, click the Information Bulletins tab.
2. In the Display Filter/Search panel, ensure the Read/Unread option is set to Unread.
OneOcean lists all the bulletins that haven't been marked as read and displays the contents of
the selected bulletin on the right.

288 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Unread bulletins

The number of unread bulletins is also indicated on the News and Bulletins home page tile.

Mark a bulletin as read

1. From the list of bulletins, select the bulletin you want to mark as read.
2. At the bottom of the window, click Mark as Read.

OneOcean removes the bulletin from the list of unread bulletins.

To view bulletins that you've marked as read, in the Display Filter/Search panel, set the Show
Bulletins option to Unread.

To search for a bulletin, in the Search box, enter all or part of the bulletin title.

289 OneOcean User Guide 2021.2.11

OneOcean User Guide

OneOcean lists both read and unread bulletins that match your search. To print the selected
bulletin, click the Print Selected icon.

16.2 Viewing OneOcean International News

Note: International news
To access OneOcean International News, you need to subscribe to the OneOcean International News
service. As part of this service, OneOcean also collects OneOcean Regional News.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

OneOcean International News is a daily international, English-language news service.

If you're subscribed to the service, when OneOcean checks for updates, it collects any new edition of
OneOcean International News.

Viewing recently received editions of OneOcean International News

1. In the News & Bulletins module, click the International News tab.
OneOcean lists the last seven editions received.

2. From the list, select the edition you want to read.

On the right of the list, OneOcean displays the contents of the selected edition.

To print the selected edition, click the Print Selected icon.

16.3 Viewing OneOcean Regional News

OneOcean Regional News is an additional English-language news service that's provided free of
charge to subscribers of the OneOcean International News service (see 16.2 Viewing OneOcean
International News).

If you're subscribed to the service, when OneOcean checks for updates, it collects any new editions
of OneOcean Regional News.

New editions of OneOcean Regional News are published five times a week, with each edition of the
week reporting news from a different region. The edition titles are:

290 OneOcean User Guide 2021.2.11

OneOcean User Guide

• Monday: Russia in Focus

• Tuesday: Turkey in Focus
• Wednesday: Ukraine in Focus
• Thursday: Philippines in Focus
• Friday: India in Focus

Viewing recently received editions of OneOcean Regional News

1. In the News & Bulletins module, click the Regional News tab.
OneOcean lists the latest edition for each of the five regions.

2. From the list, select the edition you want to read.

On the right of the list, OneOcean displays the contents of the selected edition. To print the
selected edition, click the Print Selected icon.

291 OneOcean User Guide 2021.2.11

OneOcean User Guide

17.0 Regs4ships
Regs4ships is a searchable database of maritime regulations.

If you're subscribed to the Regs4ships service, you'll receive the latest updates by the
following methods:

1. Regs4ships Over the Air (OTA) updates - initial content supplied on a USB stick and
updated weekly via OneOcean. To learn more, see 17.1 Updating & Exporting
Regs4ships OTA.
2. Regs4ships DVD updates - the latest DVD dispatched every 2 months. To learn
more, see 17.2 Updating Regs4ships data from DVD.
To open the Regs4ships module, on the OneOcean home page, click the Regs4ships tile on the
OneOcean home page.

Note: Subscription required

To use the Regs4ships module, you need to subscribe to one of the two Regs4ships services.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.
Depending on your subscription, you can use Regs4ships to view:

• Regulations, guidance, shipping notices and forms for 22 Flag States and all CFRs (Code of
Federal Regulations).
• IMO codes, conventions, circulars, resolutions, unified interpretations and forthcoming
amendments.
• ILO protocols and guidelines.
• EU legislation.

17.1 Updating & Exporting Regs4ships OTA

If you subscribe to the Regs4ships Over the Air (OTA) Updates, you'll receive a USB stick of the latest
Regs4ships database. OneOcean will then provide weekly updates to keep the Regs4ships database
updated and using a DVD will no longer be required. Weekly updates will be provided and a facility
to export these updates to a backup computer is also available.

292 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Multiple Regs4ships services

You can subscribe to multiple Regs4ships services if you need to view regulations for more than one
flag state or for additional codes of federal regulations (CFRs). You'll receive a USB stick for each
Regs4ships OTA Updates service. Repeat the instructions below for each Regs4ships OTA Updates USB
stick you receive.
If you subscribe to US Waters, these regulations will be contained in a sub folder on your Regs4ships
OTA USB stick. The same import process needs to be followed by browsing to the US Waters folder.

Importing the initial Regs4ships OTA data from USB stick

1. Insert the Regs4ships OTA USB stick into the computer running OneOcean.

Note: For this process, do not run any Regs4ships files from the USB stick.
2. From the OneOcean Regs4ships module, click Import and browse to the USB stick or folder
location, if you have downloaded the content.

3. OneOcean imports the Regs4ships OTA data. This may take several minutes.
4. OneOcean displays a confirmation message when the update is complete. Click OK.

5. Remove the USB stick from the computer.

You can now view the latest data from the OneOcean Regs4ships module. To learn more, see 17.3
Viewing Regs4ships.

Note: OTA updates

By using the Regs4ships OTA Updates, the DVD entry will become redundant, and no further
Regs4ships DVD's will be provided. To ensure the latest content is viewed, ensure the OTA entry from
the source column is selected.
Eventually, the DVD entry can be deleted by selecting the Delete icon.

293 OneOcean User Guide 2021.2.11

OneOcean User Guide

Updating Regs4ships OTA updates

OneOcean will detect and show an indicator, in orange, when an update is due. If the indicator is
red, this indicates an update is overdue and a connection to the OneOcean data server is required.

The updates, usually weekly, will be provided during the normal OneOcean data collection method
via the normal data delivery method configured within the Data Updates area of OneOcean.

Clicking the icon will display the week number the Flag is updated to.

Click the icon to close the panel.

Exporting Regs4ships OTA updates

Tip: Exporting updates to a USB drive
We recommend the same USB drive is always used to export the updates to, so the initial content plus
all the weekly updates remain on one drive. When importing the updates to a backup computer,
OneOcean will only import the new updates and not all the previously imported updates.

294 OneOcean User Guide 2021.2.11

OneOcean User Guide

1. Click Export.

2. Browse to the Regs4ships USB drive and click on Select Folder and when prompted click Export.

3. When the updates have finished exporting, OneOcean will display the following message:

4. To import the updates to a backup computer, the same process of importing the initial
Regs4ships OTA data is required.

Note: Backing up and restoring Regs4ships

Although the Regs4ships data is included in the OneOcean backup facility, once OneOcean has been
restored the Regs4ships data will need to be imported as follows:
Note – If your Regs4ships subscription is via the DVD service, this is not included in the OneOcean
backup.
1. Wait until the main OneOcean restore has been completed.
2. Open the Regs4ships module.
3. Right click on the Regs4ships status panel and then select Import Updates.
To learn more about backing up OneOcean, see 21.0 Backup & Restore.

295 OneOcean User Guide 2021.2.11

OneOcean User Guide

Exporting / importing Regs4ships OTA updates to a network drive

The Regs4ships OTA data can be exported to a folder on a shared network drive so the data can then
be imported into a backup computer running OneOcean.

1. To export to a network drive, click Export.

2. Browse to a shared network folder and click Export to start the process.

When the updates have finished exporting, OneOcean will display the following message.

3. To import the updates on a different computer, click on Import and browse to the shared folder
on network drive. Click on Import and when the import process has finished, OneOcean will
display the following message:

Importing Regs4ships data when OneOcean is in a Server / Client configuration

If OneOcean is used in a Server / Client configuration, the Regs4ships base files and weekly updates
only need to be imported into one OneOcean client. Any OneOcean client can be used to either
import the base files or subsequent weekly updates that are downloaded from the OneOcean data
server.

Note: OneOcean Server / Client configuration

For further information on this configuration, see the OneOcean Installation Guide - Server-Client
located in the instructions folder on your OneOcean USB drive.

1. Ensure Regs4ships is updated on one OneOcean client computer.

2. On any additional OneOcean clients, open the Regs4ships module and then right click anywhere
on the flag status panel and select Import Updates.

This will import the base files and weekly updates into any additional OneOcean clients.
296 OneOcean User Guide 2021.2.11
OneOcean User Guide

This process must be completed on each OneOcean client every time a subsequent weekly update
has been received from the OneOcean data server and imported into the main OneOcean client.

17.2 Updating Regs4ships data from DVD

If you subscribe to the Regs4ships service, you'll receive a DVD of the latest Regs4ships database
every two months. You should update OneOcean with the data on the DVD.

Note: Multiple Regs4ships services

You can subscribe to multiple Regs4ships services if you need to view regulations for more than one
flag state or for additional codes of federal regulations (CFRs). You'll receive a DVD for each Regs4ships
service. Repeat the instructions below for each Regs4ships DVD you receive.
The Regs4ships Status panel shows a message if any service is due or overdue for an update.

Importing the Regs4ships DVD

1. Insert the Regs4ships data DVD into the computer running OneOcean.

Note: For this process, do not run Regs4ships from the DVD.
2. From the OneOcean Regs4ships module, click Import.

3. OneOcean updates the Regs4ships data. This may take several minutes. OneOcean displays a
confirmation message when the update is complete. Click OK and remove the DVD from the
computer.
You can now view the latest data from the OneOcean Regs4ships module. To learn more, see
17.3 Viewing Regs4ships.

297 OneOcean User Guide 2021.2.11

OneOcean User Guide

17.3 Viewing Regs4ships

To view Regs4ships data:

1. In the OneOcean Regs4ships module, on the left of the window, click the FLAG you want to view
data for.

2. On the right of the window, OneOcean displays the Regs4ships contents pages for the FLAG
you've selected. Use the links on the pages and the Search box at the top of page to navigate to
other Regs4ships pages.

To print the current Regs4ships page, at the top of the page, click the Print icon.

298 OneOcean User Guide 2021.2.11

OneOcean User Guide

18.0 EnviroManager
The EnviroManager module can be used to ensure that your vessel conforms with the
latest maritime environmental regulations. The module displays what discharges are
permitted and prohibited at any given location or for your vessel's current location.

You can see a timeline of regulations from 2 hours behind to 12 hours ahead of your
current position if you have an active passage plan loaded. Custom company specific
regulations and regulations based on equipment variable vessel settings are also
available in the EnviroManager module.

On the OneOcean home page, click the EnviroManager tile to access the
EnviroManager module.

The EnviroManager module uses a database of MARPOL and BWM regulations as well as many
national and regional environmental regulations. The database is updated regularly and is updated
automatically in OneOcean whenever OneOcean checks for updates.

To learn more about the regulations included in EnviroManager, see 18.5 EnviroManager database.

In the EnviroManager module, you can:

• View zones and areas on the map.

• Customise what types of zones and areas are displayed on the map and what type of regulations
OneOcean displays.
• View regulations for any selected geographical location or for the current location of your vessel.
• View estimates of how long until your vessel leaves the current area or zone or enters a new
area or zone.
• The option to see a timeline of regulations from 2 hours behind to 12 hours ahead of your
current position.

Note: Two levels of service

There are two levels of subscription available for the OneOcean EnviroManager service:
EnviroManager Standard All of the above features except custom company specific regulations
and the environmental timeline.
EnviroManager + All of the above features.

299 OneOcean User Guide 2021.2.11

OneOcean User Guide

18.1 Vessel position and selecting a location

The OneOcean EnviroManager module displays environmental regulations for any location on the
map that you select. OneOcean can display regulation data for your vessel in real time if you've
configured it to collect positional data from your vessel's instruments.

Note: Viewing regulations for current vessel position

EnviroManager can display the correct regulations for your vessel in real time based on position and
speed information. OneOcean must be configured to collect vessel instrument data in order to use this
functionality. To learn more, see 2.9 Configuring instrument data collection.
Using the current vessel position
Click the Vessel tab to see the regulations for your vessel's current location.

On the map, OneOcean shows the current vessel position and heading. Higher magnifications display
the vessel's speed and course, as well as an approximation of its dimensions. To learn more, see 4.4
Viewing current vessel position.

At the top left of the window, OneOcean displays the latitude and longitude of the current vessel
location.

When entering some regions with speed limitations, OneOcean provides a visual indicator of the
maximum allowable speed.

300 OneOcean User Guide 2021.2.11

OneOcean User Guide

The current course is displayed by OneOcean. It also displays how these values have changed over
time.

The distance and time when the vessel will enter or exit the next or current zone or area are
displayed by OneOcean.

Tip: Centring the map

To centre the map on the current vessel position, click the Follow Vessel icon. If you prefer to use
Relative motion, select the Relative motion icon. To learn more, see 4.4 Viewing current vessel
position.

Note: Zones and Areas

The distance and time indicator only show the zone or area the vessel will enter or exit first. To learn
more, see 18.2 Zones and areas.

Selecting a location
Click the Location tab to see the regulations for a specific location.

To view the regulations for a specific location, click any point on the map. OneOcean uses a pin icon
on the map to indicate the newly selected location.

301 OneOcean User Guide 2021.2.11

OneOcean User Guide

Alternatively, enter the coordinates of the location you want to use in the top left corner of the
window.

To specify the predicted vessel speed at the selected point, use the Speed slider or enter the value in
the box.

Tip: Centring the map

To centre the map on the current location, in the Location tab, click the Centre Pin icon.

18.2 Zones and areas

EnviroManager delivers short messages with signals on the screen in different zones and sea areas,
but also for different speeds. OneOcean displays the zones and sea areas on the map.

Zones
The regulations from both MARPOL and the BWM Convention have stricter requirements as a ship is
approaching “land” – the baseline – and weakened requirements on the high seas. The distance
criteria of these regulations basically follow the maritime zones division of the Law of the Sea
(UNCLOS 1982), though with a 25 NM limit instead of the contiguous zone limit of 25 NM, and an
additional 50 NM limit.
302 OneOcean User Guide 2021.2.11
OneOcean User Guide

The EnviroManager module in OneOcean displays these zones on the map as purple shaded areas.
For example, the 12nm zone is the area between the 25nm line and the 3nm line. The closer the
zones are to the baseline, the darker the purple shading. The 0nm baseline is shaded yellow to
indicate a nation's baseline.

Areas
Regulations do not only vary depending on which zone a ship is located within. There are numerous
sea areas with stricter regulations. There are internationally regulated areas, areas with regional
requirements, and areas within territorial waters of a country. The areas included in EnviroManager
are shown on the map. OneOcean indicates areas on the map by drawing a coloured border around
their perimeters.

In the Location tab, at the top left of the window, OneOcean displays information about any areas
the currently selected location is within.

In the Vessel tab, at the top left of the window, OneOcean displays information about any areas the
vessel is currently within.

The displayed information includes the country or regional authority for the area and a code for the
area type. If the position is within multiple areas, OneOcean lists the code for each area type.

303 OneOcean User Guide 2021.2.11

OneOcean User Guide

The following types of areas are included:

Area type Code Perimeter colour

Emission Control Area ECA Orange

Special Area SA Dark green

Particularly Sensitive Sea Area PSSA Light green

Polar (Code) Area Polar Light blue

Regional Area Region Dark blue

National Area Nat Red

Port Areas Port Magenta

Ballast Water Exchange Area BWEA Brown

Whale Protection Area Whale Purple

Company specific Company Pink

Note: Whale protection areas

The EnviroManager database includes seasonal whale protection areas established by the National
and Oceanic and Atmospheric Administration. Within these areas, a speed restriction of 10 knots is in
force on all vessels of 9.8 metres or longer. This is to protect endangered North Atlantic whales by
reducing the threat of collisions with whales.

Note: Company specific regulations

Company specific regulations are only available if you subscribe to the EnviroManager+ service.

The Zones and Areas Toolbar

The Zones and Areas toolbar below the map has three uses, to

• See which types of zone and area your vessel or the selected location is currently within.
• See when your vessel is close to leaving or arriving in a zone or area.
• Hide types of zone or area from the map.

304 OneOcean User Guide 2021.2.11

OneOcean User Guide

On the left of the toolbar, there are blue icons for each level of zone. On the right of the toolbar,
there are coloured icons for each type of area.

Current zones and areas

When the Vessel tab is selected, if a toolbar icon shows a large circle, this means your vessel is
currently within this type of area or zone.

When the Location tab is selected, if a toolbar icon shows a large circle, this means the location
you've selected on the map is within this type of zone or area.

305 OneOcean User Guide 2021.2.11

OneOcean User Guide

Leaving or arriving in a zone or area

This feature of the toolbar is only available when the Vessel tab is selected.

If a toolbar icon shows a small circle with no ring around it, this means that on your current course,
your vessel is not due to enter the zone or area for more than 30 nautical miles. If your vessel is due
to enter the zone or area within the next 30 nautical miles, OneOcean starts adding segments to the
ring to indicate how close you are to the boundary. Each unfilled segment represents 3 nautical
miles from the boundary.

If a toolbar icon shows a large circle with a complete ring around it, this means that on your current
course, your vessel is not due to leave the zone or area for more than 30 nautical miles. If your
vessel is due to leave the zone or area within the next 30 nautical miles, OneOcean starts removing
segments of the ring to indicate how close you are to boundary. Each filled segment represents 3
nautical miles from the boundary.

For more information about the distances from boundaries and the estimated time until you cross
boundaries, click the icon menu options.

Hiding zones and areas

You can use the toolbar to hide each type of zone or area from the map. To do this, click the relevant
menu icon on the toolbar, and then set the Display option to Off.

306 OneOcean User Guide 2021.2.11

OneOcean User Guide

Tip: Viewing areas in other modules

Zones and areas from other OneOcean modules that use the map can also be viewed. Toggle the
EnviroManager toolbar icon on or off at the bottom right of the map.

18.3 Viewing environmental regulations

In both the Vessel and Location tabs of EnviroManager, OneOcean displays a regulation tile for each
waste stream category.

The tiles are coloured coded, as shown below:

• Allowed

• Allowed with restrictions (see details)

• Prohibited

307 OneOcean User Guide 2021.2.11

OneOcean User Guide

The only exception is the SOx tile, as follows:

• Light grey 0.10% m/m standard
• Dark grey 0.50% m/m standard
• Amber additional information is contained concerning the standard applied in these waters
Tip: Hiding regulation tiles
OneOcean shows regulation tiles for all available regulation categories by default. You can, however,
hide any tiles that aren't related to your vessel or the routes you use. To make a tile hidden, go to the
Setup tab and uncheck the checkbox next to the waste type you wish to hide.

All messages (regulations) display a brief message, or a longer message if relevant, and a reference
when one is available.

Short message
A short indication of the discharge requirement. These are at the start of each message and used by
the tool tip (e.g. hovering the mouse pointer over the waste stream tile).

Long message
A more detailed description of the requirement is indicated when (see details) is displayed at the
end of the short message.

Reference
This is or are the reference(s) for the tile's requirement. In every situation, it is the legislation that is
sought primarily. If an alternate reference is available, that information will be used instead.

Note: Environmental regulations

There may not be a reference or shareable information available in some cases (single figures). In this
case, we'll refer you to our strategy explanation, which is further explained below:
A small number of references are not available for inclusion within EnviroManager module. This is
because they are not published as legislation or guidance but are established after other enquiries.
If there are any questions concerning these waste stream requirements they can be addressed by
contacting the EnviroManager team. To learn more, see 2.11 Sending a support request.
To view an environmental regulation:

Double-click any of the regulations in a tile to obtain additional information about them. The
Regulatory Details panel appears on the screen.

To close the Regulatory Details panel, click the arrow icon at the top left of the panel.

If the regulatory source, from the IMO and MARPOL is available, a link will be displayed under the
brief description of the regulation.

308 OneOcean User Guide 2021.2.11

OneOcean User Guide

The full regulatory source document within the Regs4ships module can be accessed by clicking on
the link.

Click the EM icon on the shortcut tool bar to return to the EnviroManager module.

Note: Regulations change with speed

Some regulations have speed criteria for discharging to be allowed. If you've configured OneOcean to
collect position and speed readings from your vessel instruments, in the EnviroManager Vessel tab,
OneOcean automatically displays the correct symbols and messages that are relevant for the current
speed. To learn how to collect instrument data, see 2.9 Configuring instrument data collection.
On the EnviroManager Location tab, OneOcean lists the regulations that are relevant for the speed set
using the sliders at the top of the window.

Customising regulations
You can change the default Baseline and how the regulations are shown in the EnviroManager
module. The regulations are displayed in Tile mode by default.

309 OneOcean User Guide 2021.2.11

OneOcean User Guide

To change the baseline as well as the mode, click the Setup button.

Choose the Baseline setup you require.

If Tile is the Regulatory Group View you want, you can also choose Tile Width.

Selecting the Spacious view mode displays the regulations as follows:

Selecting the Compact view mode displays the regulations as follows:

310 OneOcean User Guide 2021.2.11

OneOcean User Guide

In these two modules, the headings can be expanded or collapsed.

To collapse the headings, click on the arrow icons

The headings displayed in collapsed mode.

18.4 Environmental timeline

If you have an active passage plan loaded in conjunction with receiving positional data from your
vessel instruments, OneOcean provides you with a forward looking 12 hour rolling view of the
upcoming environmental areas and regulations.

Note: Environmental timeline

An EnviroManager + subscription is required to use the Environmental timeline feature. To learn more
about OneOcean subscriptions, see 1.4 OneOcean module requirements.

18.4.1 Configuring the environmental timeline

A passage plan must be loaded as active and data from your vessel instruments must be configured
for the environmental timeline to be displayed.

To learn about loading a passage plan, see 6.14 Loading a passage plan.

To learn about using instrumentation data collection, see 2.9 Configuring instrumentation data
collection.

Note: Environmental timeline

Because OneOcean can determine if you're behind or ahead of your passage plan, by using the data
received from your vessel's instruments, it's important that the passage plan is loaded as soon to the
departure time as possible and that the departure time on the passage plan is the same. If necessary,
you may need to edit the passage plan to ensure the departure time is correct.

311 OneOcean User Guide 2021.2.11

OneOcean User Guide

Select the Active Enviro Timeline tab after the passage plan has been loaded.

The active Enviro Timeline will be displayed as follows:

18.4.2 Viewing the environmental timeline

The timeline provides you with a forward looking 12 hour rolling view of the upcoming
environmental areas and regulations. Your vessel's position on the timeline is shown by the white
vertical line.

On the timeline, time indicators show when the status of the regulation has changed or is about to
change.

A 2 hour look back is provided so that previous regulations can be viewed if necessary.

312 OneOcean User Guide 2021.2.11

OneOcean User Guide

When the EnviroManager module's view is set to Tile mode, the regulation groups on the timeline
match the regulation groups in the left hand panel.

Tip: Active enviro timeline

Providing an active passage plan has been loaded and data collection from your vessel instruments is
configured, any OnceOcean map module can display the Environmental timeline.

Note: Viewing environmental regulations

The timeline does not allow for the selection of a regulation. To view a regulation, double-click any of
the regulations in a tile for more information.

To learn more, see 18.3 Viewing environmental regulations.

Throughout the voyage OnceOcean continually checks your vessel is staying on track with the
passage plan.

A notification in the top right hand corner of the timeline indicates whether you are behind or ahead
of you plan. This is known as Live Mode.

313 OneOcean User Guide 2021.2.11

OneOcean User Guide

Vessel behind of plan notification.

Vessel ahead of plan notification.

If your vessel has not been on track for 5 minutes after any speed or course adjustments, the
following notification appears. When this happens, we recommend switching the mode from Live
Mode to Dead Reckoning.

To enter into Dead Reckoning Mode, select the slider button as indicated below.

The timeline will move into Dead Reckoning Mode as indicated.

All environmental zones, areas, and waste streams calculated in Dead Reckoning mode are reliant on
your vessel's current speed and course in a straight line.

If you have made some new speed and course adjustments and OneOcean detects your vessel is
back on track, a notification to advise you to return to Live Mode will be displayed. To return to Live
Mode, use the same slider button as before.

314 OneOcean User Guide 2021.2.11

OneOcean User Guide

In either Live or Dead Reckoning Mode, if your vessel is 2 hours or more off plan, a notification will
be displayed to advise you to update and re-generate your passage plan.

To update your passage plan, see 6.13 Editing an approved passage plan.

18.5 Overview of legislation and compliance

To guarantee that the user remains compliant, the software includes a number of standards and
assumptions.

Baseline zones
All distances from land are calculated from country-specific baseline coordinates, which are in
accordance with specifications in the United Nations Convention on the Law of the Sea, 1982
(UNCLOS).

Each country submits their baseline coordinates to the United Nations where they're made available
to the public and are all included in the EnviroManager database. If a country hasn't yet submitted
official baseline coordinates, the baseline is calculated using the definitions in UNCLOS and
applicable charts or by using information received directly from official channels.

The following baselines are included:

0: inland waters within the baseline

3: 0-3 NM - this can be extended to 0-4 NM for vessels following the CLIA guidelines

12: 3-12 NM

25: 12-25 NM

50: 25-50 NM

200: 50-200 NM

201: >200 NM
Note: Baseline zones
The 6 NM baseline only refers to Greece and Turkey.

Excluded zones
Only pertinent areas are included, for example:

Not navigable by a vessel

A number of US no-discharge zones are in bays that are not navigable by a merchant ship, these are
excluded.

315 OneOcean User Guide 2021.2.11

OneOcean User Guide

No matching waste discharge requirements

No restriction on the waste streams within EnviroManager e.g. a marine protected areas that
restricts fishing within it but not the discharge or sewage / bilge water etc.

International regulations
MARPOL 73/78
The MARPOL 73/78 convention, as amended, provides the foundation for vessel environmental
protection. As such it is the foundation of EnviroManager cascading throughout the software to
provide the default level of compliance internationally. When the provisions of this convention are
adopted by a nation the primary MARPOL reference is provided. It is only replaced when a more
stringent national requirement enhances compliance for a waste stream.

Included guidelines:
• Resolution MEPC.219(63), 2012 Guidelines for the implementation of Annex V of MARPOL.
• MEPC.220(63), 2012 Guidelines for the Development of Garbage Management Plans.
• The 0.5% global sulphur cap (Reg. 14(1) of MARPOL Annex VI, effective on 1 January 2020).
• Res. MEPC.305(73) – Amendments to MARPOL Annex VI (Prohibition on the Carriage of Non-
Compliant Fuel Oil for Combustion Purposes for Propulsion or Operation on Board A Ship)
(effective on 1 March 2020).

Ballast Water Management Convention

This forms the basis of management of ballast water, along with subsequent guidance on this
subject.

Non-ratifying nations
There are two methods used to present the best information to a user in areas that are non-ratifiers
of pertinent IMO Conventions or annexes, these are as follows:

The alternative compliance requirements are shown:

• A clear example of this is in the United States of America. They do not ratify MARPOL
Annex IV (sewage) but instead have a complex and well documented approach to the
control of pollution caused by sewage.

Application of the IMO requirement:

• While an individual nation may not have ratified the requirement or an alternative
requirement there are other influences on the level of compliance. Such as the Flag State
of vessel registry. With so many having adopted the requirements of the IMO into the laws
that govern vessels under their registration, this then forms the basis in these

Clearly a vessel may choose to apply their specific knowledge of their Flag State requirements and
location to a given situation. This is their individual choice and outside of the planning of the
standard elements of this software. It is possible to use the EM+ company layer to implement
company approved requirements that are outside of this standardised approach.

316 OneOcean User Guide 2021.2.11

OneOcean User Guide

19.0 Weather
OneOcean can collect weather forecast data for any region of the world. You can view
and manage the forecasts in the OneOcean Weather module.

To open the module, on the OneOcean home page, click the Weather tile.

In the Weather module, you can:

• Select the geographical areas for the forecasts you want to collect.
• Adjust display settings to select what type of weather data is displayed on the map and fully
customise how it's presented.
• Use the weather simulation tool to select the forecast date and time to watch a simulation of
your planned voyage.
• View weather summaries for a geographical location, the location of your vessel on a planned
voyage, or a select port.
• Use a graphical Wind, Wave and Current summary to view the weather elements that affect
vessel speed.
• Use a graphical Vessel Resonances summary to avoid combinations of speeds and direction that
produce resonant rolling effects.
• View data for all storm systems in your selected weather areas and track the forecast position of
storm systems on the map.
• Print a fully customisable Heavy Weather Checklist report containing a list of actions and checks
that should be performed whenever your vessel is expected to encounter heavy weather.
• Specify weather limits for parameters such as wind speed, wave height and minimum distance
from tropical storms and hurricanes. If you subscribe to the Silver or Gold Weather service,
OneOcean can optimise routes to avoids bad weather conditions as defined by the weather
limits.
• View weather bulletins.

317 OneOcean User Guide 2021.2.11

OneOcean User Guide

Note: Four levels of service

There are four levels of subscription available for the OneOcean Weather service:
Bronze Collects a 2-day forecasts for a limited number of weather elements. This service is
available to all OneOcean customers.

Silver Collects a 5-day forecast for all weather map elements.

Gold 5 Collects a 5-day forecast for all weather map elements. This service also allows you to use
the route optimisation feature in the Voyage Planner module.

Gold 9 Collects a 9-day forecast for all weather map elements. This service also allows you to use
the route optimisation feature in the Voyage Planner module.

19.1 Selecting and downloading weather data

Weather forecast data is updated on the OneOcean data server four times a day. To learn more
about when weather updates are released, see 2.4 Data update schedule.

In the Weather module, you can select the geographical areas for the forecasts you want to collect.
After you've selected your weather areas, each time OneOcean connects to the OneOcean data
server, it downloads any new forecasts for the selected areas.
Tip: Only select the areas you need
OneOcean weather updates are relatively large. Selecting many weather areas may also slow the
performance of OneOcean.
We recommend you only select the weather areas you need for your planned voyages. You can change
your selected areas at any time.

By default, no weather areas are selected, and in the Weather Status panel, OneOcean displays a
message if no areas are selected.

To select the areas of the forecasts you want to collect:

1. In the Weather module, click the Areas tab.
OneOcean lists the available areas and groups them by region. Expanding the area enables more
detailed areas to be selected.

Two-levels of forecast resolutions

OneOcean collects worldwide forecasts at a resolution that displays weather data at intervals of 2.5
degrees. The worldwide forecasts are divided into seven areas for different oceans. These are shown at

318 OneOcean User Guide 2021.2.11

OneOcean User Guide

the bottom of the list of areas, in the Worldwide Oceans group.

For coastal waters and areas with high shipping volumes, OneOcean also collect higher resolution
forecasts that display weather data at intervals of 1.0 degrees. These are shown in the list of areas in
the groups above the Worldwide Oceans group.

2. In the list of areas, select the checkboxes for the areas you want to use.

When you've finished selecting weather areas, you can prompt OneOcean to collect the latest
weather forecast for the selected areas by checking for updates in the Data Updates module. To
learn more, see 5.1 Checking for updates.

After OneOcean has downloaded and imported the updates, in the Weather Status panel, it shows
details of when the most recent forecasts were issued.

To view details of all the weather updates that OneOcean has downloaded recently, click the
Bulletins/Updates tab. To learn more, see 19.7 Bulletins and updates.

To select which weather data is displayed on the map and to customise how it's presented, use the
options available in the Display Settings tab. To learn more, see 19.2 Viewing weather data on the
map.

19.2 Viewing weather data on the map

You can use the options in the Weather module Display Settings tab to select which weather
elements are displayed on the map and to fully customise how each element is presented.

OneOcean can display each weather element in a variety of customisable formats.

Displaying and hiding weather elements

Note: Default weather elements

The following weather elements are displayed by default:
Pressure
Fronts
Wind at 10m
Wave height

To select additional weather elements:

1. In the Weather module, click the Display Settings tab.

OneOcean lists all the weather elements.

319 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the list of weather elements, select a checkbox to display an element on the map.
For most weather elements there are three main options for how the data is displayed:

Area
When you select an Area checkbox, OneOcean applies shading of the same colour to areas of data
that have a common range of values.

Depending on the type of data, the shading for the areas becomes darker or changes colour for
larger value ranges. By default, on the edge of each shaded area, OneOcean displays a label showing
the minimum value in the range.

A legend is displayed when the Wave height element is selected, to help visualise wave heights.

320 OneOcean User Guide 2021.2.11

OneOcean User Guide

Line
When you select a Line checkbox, OneOcean draws contour lines joining points on the map that
correspond with the same data value.

By default, a label showing the data value is displayed on each contour line.

Grid
When you select a Grid checkbox, OneOcean displays the element data at regular intervals on the
map.

By default, vector quantities such as wind speeds are displayed as symbols that indicate both
direction and magnitude.

Scalar quantities such as wave period are displayed as numerical value.

Tip: Zoom in to see the full data grid
To stop the map becoming too crowded, at lower magnifications, OneOcean displays less grid data. To
see the data grid at the highest resolution available, ensure the map is zoomed in to a magnification of
1:7,000,000 or higher.

Weather elements

Note: Subscription required to use all weather elements

If you subscribe to the standard Bronze weather service which is available to all OneOcean customers,
you can only display weather elements relating to wind, waves and sea current.
If you subscribe to either the Silver or Gold weather services, you can display the full set of map
elements listed below.
If an element isn't available, in the Weather module Display Settings tab, OneOcean colours the
element title grey.

321 OneOcean User Guide 2021.2.11

OneOcean User Guide

Below is a list of all the weather elements included in the OneOcean Weather module:

Weather Element Description

Pressure Pressure at mean sea level (in hectopascals).

Fronts When selected, OneOcean displays cold and warm fronts on the map.
This element can't be displayed as areas or lines.

500 hPa The altitude (in metres) at which atmospheric pressure is 500
hectopascals.

Wind at 10 m Mean speed (in knots) and direction of wind at 10 metres above sea
level.

Wind gusts at 10 m Speed of gusts at 10 metres above sea level (in knots).

Wind at 50 m Mean speed (in knots) and direction of wind at 50 metres above sea
level.

Wind gusts at 50 m Speed of gusts at 50 metres above sea level measure (in knots).

Max wind This is the maximum speed (in knots) of the wind at 10 metres above sea
level. This is calculated to give a 90% chance that the wind speed won't
exceed this value.

Wind sea height Mean height (in metres) and direction of wind-generated waves.

Wind sea period Mean period of wind-generated waves (in seconds).

Swell height Mean height (in metres) and direction of surface gravity waves.

Swell period Mean period of surface gravity waves (in seconds).

Wave height Mean wave height (in metres). This is calculated by combining the wind
sea height and the swell height.

Max wave height The maximum wave height (in metres). This is calculated to give a 90%
chance that the wave height won't exceed this value.

Current Mean sea current (in knots).

Precipitation Percentage risk of precipitation.

Humidity Percentage relative humidity.

Visibility Visibility range given in nautical miles. (Good = 5+ nm; Moderate to good
= 3-5nm; Moderate = 1-3nm; Moderate to Poor = 0.5-1nm; Poor =
<0.5nm).

Weather When selected, OneOcean displays weather symbols on the grid

positions. This element can't be displayed as areas or lines.

Air temperature Air temperature (in Celsius).

Water temperature Water temperature (in Celsius).

322 OneOcean User Guide 2021.2.11

OneOcean User Guide

Dew point temperature The dew point temperature (in Celsius).

Icebergs When selected, OneOcean displays the location of southern hemisphere

icebergs on the map. This element can't be displayed as areas or lines.

Iceberg limit When selected, OneOcean displays the limits for northern hemisphere
icebergs on the map. This element can't be displayed as areas or lines.

Ice concentration The percentage of ice cover.

Icing risk Risk of ice formation on water surface (none; light; moderate; severe;
very severe).

Freezing height The altitude (in metres) at which the temperature is 0°C.

Storms Storm systems aren't listed in the list of weather elements available in
the Display Settings tab. This is because OneOcean always displays
hurricanes, typhoons, tropical storms and tropical depressions on the
map. To learn more, see 19.5 Storm systems.

Customising display settings

To further customise how a weather map element is displayed, in the Weather module Display
Settings tab, in the list of weather elements, click the Options icon next to element you want to
customise.

The Element Display Options panel opens.

You can use these options to customise how the data is displayed in Area, Line and Grid formats.
The options available depend on which weather element you've chosen. For example, in the picture
above, the highlighted region shows the options for customising the Area format of the Wave height

323 OneOcean User Guide 2021.2.11

OneOcean User Guide

weather element. On the left of the picture, you can see how the options selected affect the shading
on the map.

The Minimum Value option specifies the minimum wave height for shading. Areas of wave heights
below this value aren't shaded.

The Step option defines the size of the value range for each shaded area. In this example, the
lightest shading represents wave heights in 0.4m increments; this setting has an increment range
from 0.1 to 1m.

For many weather elements, there are also options available for adjusting the colour and
transparency of the shading, and for showing or hiding the value label on the edge of each shaded
area.

Similar options are available for customising weather elements when displayed in Line and Grid
formats.
Tip: Show data labels in grid format
By default, vector quantities such as wind speed, which have a direction and magnitude, are displayed
only as a as symbols in grid format. To display a numerical value for the quantity on the map as well, in
the Element Display Options panel, in the Grid section, select the Show Label option.

To close the Element Display Options panel, click the arrow icon at the top left of the panel.
Hiding all weather elements
To hide all the weather elements (apart from storm systems), click Clear All Settings.

Setting default display settings

By default, each time you open OneOcean, all default weather elements are displayed on the map,
and any changes you previously made to the element display options are lost.

However, if you click Save as Default, the current display settings are saved and become the new
default settings.

324 OneOcean User Guide 2021.2.11

OneOcean User Guide

The next time you open OneOcean and go to the Weather module, the map returns to the default
settings. You can also return the map to the default settings at any time by clicking Reset to Default.

Note: Default weather element display

Once you have saved new default settings, these will become your new display settings. There is no
facility to return to the original OneOcean default display settings.

Tip: Viewing weather data in other modules

You can also view weather map elements within other modules of OneOcean that use the map. Use the
weather icon at the bottom right of the map to display or hide weather data.

When weather forecasts are displayed, a toolbar appears at the bottom of the map. You can use this to
show and hide individual weather elements.

Simulation tool controls for adjusting the date and time of the forecast data are also displayed at the
top of the map.

The simulation tool controls work in the same way as the controls available in the Weather module
Simulation Tools panel. To learn more, see 19.3 Selecting forecast dates and times.

325 OneOcean User Guide 2021.2.11

OneOcean User Guide

19.3 Selecting forecast dates and times

A weather simulation tool is located on the map, and it can be used to select the forecast date and
time to view a simulation of your planned voyage.

Watching a simulation of a planned voyage

1. Load an Active Passage from the Voyage Planner module. To learn more about loading an active
passage, see 6.12 Loading a passage plan.
2. Ensure the Selection menu is set to Active Passage.

Note: On route display

At 6 hourly intervals, wind, current and swell conditions are displayed in more detail along the route.

Tip: Simulation of a planned voyage

The planned voyage can also be simulated from within other modules of OneOcean that use the map.
Use the weather icon at the bottom right of the map to display or hide weather data.
OneOcean uses the estimated date of departure and vessel speeds in the active passage plan to
calculate the expected position of your vessel at the selected date and time.

The following buttons control the simulation options, either in fully automatic playback or manual
step through mode:

• Use Go to first and Go to last controls to jump to the first and last date and time
available. When you're viewing weather forecasts, the Go to first control selects the most recent
date and time in the past. Depending on your subscription, the Go to last control selects two,
five or nine days from now. When you're viewing past weather, the Go to first control selects
the oldest archived forecast.
• Use Go to previous and Go to next to step manually through the available dates and
times.
• Click Start simulation to start the simulation mode. OneOcean steps through the available
dates and times automatically. There are 3 speed settings, and each click of the icon increases
the speed to the level.
• Click Stop simulation to stop the simulation mode.

326 OneOcean User Guide 2021.2.11

OneOcean User Guide

The options selected in the Simulation panel affect both the weather data displayed on the map and
the forecasts displayed in the Forecasts tab.

Selecting the type of data

Note: Forecast length depends on your subscription

If you subscribe to the Bronze weather service that's available to all OneOcean customers, you can
view forecasts for up to two days ahead.
Subscription services are also available for 5-day and 9-day forecasts. To learn more, see 1.4
OneOcean module requirements.

Weather forecasts

To view any collected weather data for a future date and time, set the drop-down menu at the
bottom of the Simulation Tools panel to Weather forecast.

Past weather

To view archived weather forecast data, set the drop-down menu at the bottom of the Simulation
Tools panel to Past weather.

OneOcean shows data for the most recently collected forecasts for the selected data and time.

Selecting the date and time

The Simulation Tools panel displays the date and time that's currently selected.

To change the interval between the available dates and times, set the interval option on the
Simulation Tools panel to either 1 hr, 2 hrs, 3 hrs, 6 hrs, 12 hrs or 24 hrs.

327 OneOcean User Guide 2021.2.11

OneOcean User Guide

To select a specific date and time, use the drop-down menu at the bottom left of the Simulation
Tools panel.

Note: OneOcean automatically deletes forecast data

OneOcean automatically deletes archived weather after a specified number of days. To change the
number of days that OneOcean keeps forecasts, in the Weather module Bulletins/Updates tab, change
the setting: Days to keep weather updates.

19.4 Viewing forecasts

In the Weather module Forecasts tab, you can view different types of weather forecast for the
selected date and time.

Use the options in the Selection panel to specify forecasts for a geographical location, a port, or the
expected location of your vessel on a planned route. To learn more, see 19.4.1 Selecting forecast
location.

In the panels below the Selection panel, the following forecasts are available:

328 OneOcean User Guide 2021.2.11

OneOcean User Guide

Weather Summary
The Weather Summary panel displays a summary forecast for the selected location.

To learn more, see 19.4.2 Weather summary.

Wind, Waves and Current

The Wind, Waves and Current panel displays the magnitude and direction of weather elements that
affect vessel speed at the selected location.

To learn more, see 19.4.3 Wind, waves and current.

Vessel Resonances
The Vessel Resonances panel displays a polar diagram that highlights combinations of speed and
direction that are likely to produce resonant vessel rolling at the selected location.

To learn more, see 19.4.4 Vessel resonances.

329 OneOcean User Guide 2021.2.11
OneOcean User Guide

19.4.1 Selecting forecast location

In the Weather module Forecasts tab, use the options in the Selection panel to specify the location
for the displayed forecasts. There are three options:

Active Passage View forecasts for the expected location of your vessel at the selected data and
time on the planned route.

Vessel View forecasts for the locations based on data from your vessel instruments.

Location View forecasts for a geographical location, either selected on the map, or by
entering coordinates.

Port View forecasts for a selected port.

Selecting your vessel

If you've selected an active passage in the Voyage Planner module, you can view weather data for
the expected position of your vessel.
Tip: Check the departure and arrival times in the active passage
Before you view forecasts for your vessel, in the Voyage Planner module, ensure you've loaded an
Active passage plan that has appropriate departure and arrival times.
OneOcean uses the estimated date of departure and vessel speeds saved in the active passage to
calculate the position of your vessel at the selected date and time.
If you edit a loaded passage, ensure you reload the passage before viewing the forecasts.

To view weather forecasts for the location of your vessel:

1. In the Voyage Planner module, ensure you've loaded an Active passage plan. To learn more, see
6.14 Loading a passage plan.
2. In the Weather module, click the Forecasts tab.

3. In the Selection panel, select the Vessel option.

On the map, OneOcean marks the expected position of the vessel on the route at the data and
time specified in the Simulation Tools panel. In the Selection panel, OneOcean also displays the
coordinates for the vessel position.

330 OneOcean User Guide 2021.2.11

OneOcean User Guide

If you specify a data and time that's earlier than the estimated time of departure, OneOcean
uses the departure point as the vessel location.

If you specify a date and time that's later than the estimated time of arrival, OneOcean uses the
arrival point as the vessel location.

You can now use the panels below the Selection panel to view forecasts for the selected
location.
Tip: Viewing weather data for a planned voyage
In the Weather Simulation tool, if you specify a date and time slightly before your estimated time of
departure, and then click the Start Simulation icon, you can watch the forecast data change as
OneOcean move the vessel position along the planned route. To learn more, see 19.3 Selecting forecast
dates and times.

Selecting a geographical location

To view weather forecasts for a geographical location:

1. In the Weather module, click the Forecasts tab.

2. Expand the Selection panel, and then select the Location option.

3. On the map, click the location you want to use. Alternatively, in the Selection panel, enter the
Latitude and Longitude coordinates for the location.
On the map, OneOcean displays a marker on the location you've selected.
331 OneOcean User Guide 2021.2.11
OneOcean User Guide

You can now use the panels below the Selection panel to view forecasts for the selected
location.

Selecting a port
To view weather forecasts for a port:

1. In the Weather module, click the Forecasts tab.

2. Expand the Selection panel, and then select the Port option.

You can either search for a port by name or select a port on the map.

3. To search for a port by name:

A. In the Selection panel, in the search box, enter the first part of the port name.

B. OneOcean lists the ports that match your search. Select the port you want to use.

4. To select a port on the map:

332 OneOcean User Guide 2021.2.11
OneOcean User Guide

A. At the bottom right of the map, select the Show Ports icon if it isn't already
selected.

OneOcean displays ports on the map as anchor icons. At higher map magnifications, the
port names are also displayed.

B. Select the icon for the port you want to use.

19.4.2 Weather summary

To view a summary of the weather data available at the selected location:

1. In the Weather module, click the Forecasts tab.

2. In the Simulation Tools panel, ensure you've selected the date and time for the weather data
you want to view. To learn more, see 19.3 Selecting forecast dates and times.
3. In the Selection panel, ensure you select the geographical location, port or vessel position that
you want to use. To learn more, see 19.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Weather Summary panel.
In the Selection panel, if you've selected the Vessel or Location option, OneOcean displays a set of
tiles summarising the available weather data elements at the selected location, date and time.

333 OneOcean User Guide 2021.2.11

OneOcean User Guide

Weather Summary tile colours

Many summary tiles show a different colour depending on the severity or quality of the weather
conditions.
If the tile contains a numerical value that's greater than the limit set in your active weather limits
profile, the tile is red. If the value is between 75% and 99% of the limit, the tile is orange. If the value is
less than 75% of the limit, the tile is green.
In the weather limits profile, the None, Warn and Avoid options have no effect on tile colours.
For more information about setting weather limits, see 19.6 Setting weather limits.

In the Selection panel, if you've selected the Port option, OneOcean displays a 2-day or 5-day
forecast for the port, depending on which OneOcean weather service you're subscribed to.

To see a full list and description of all the weather parameters available, see the Weather Elements
table in 19.2 Viewing weather data on the map.

19.4.3 Wind, waves and current

OneOcean can display a diagram showing the magnitude and direction of the weather elements that
affect vessel speed at the selected location. This includes data for wind, waves and ocean currents.

To view the wind, wave and current at the selected location:

1. In the Weather module, click the Forecasts tab.
2. In the Simulation Tools panel, ensure you've selected the date and time for the weather data
you want to view. To learn more, see 19.3 Selecting forecast dates and times.
3. In the Selection panel, ensure you select the geographical location, port or vessel position that
you want to use. To learn more, see 19.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Wind, Waves and Current panel.
334 OneOcean User Guide 2021.2.11
OneOcean User Guide

OneOcean displays a diagram showing, if available, the magnitude and direction of the following
weather parameters:

Weather parameter Description

Wind Sea Mean height (in metres) and direction of wind-generated waves.

Swell Mean height (in metres) and direction of surface gravity waves.

Current Mean speed (in knots) and direction of ocean current.

Wind Mean speed (in knots) and direction of wind at 10 metres above sea level.

If you're viewing the position of your vessel on a planned route, OneOcean also displays the
expected direction of your vessel at the selected date and time.

19.4.4 Vessel resonances

OneOcean can use information about your vessel's natural rolling period and the expected period of
encountered waves to calculate the effects of rolling resonance at the selected location. OneOcean
displays this information in the form of a polar diagram that highlights combinations of speeds and
directions that are predicted to cause maximum vessel rolling.

OneOcean can calculate two types of resonance effects:

Parametric roll
Parametric roll is caused when the period of head waves or following waves is close to half the
vessel's natural rolling period.

Synchronous roll
Synchronous roll is caused when the period of waves arriving in any direction is close to the vessel's
natural rolling period.

On the polar diagram, OneOcean displays zones of maximum parametric and synchronous roll for
both wind-generated waves (wind sea) and surface gravity waves (swell).

If you're viewing the position of your vessel on a planned route, OneOcean also displays the
expected direction and speed of your vessel at the selected date and time.

To view the vessel resonance diagram:

335 OneOcean User Guide 2021.2.11

OneOcean User Guide

1. In the Weather module, click the Forecasts tab.

2. In the Simulation Tools panel, ensure you've selected the date and time for the weather data
you want to view. To learn more, see 19.3 Selecting forecast dates and times.
3. In the Selection panel, ensure you select the geographical location, port or vessel position that
you want to use. To learn more, see 19.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Vessel Resonances panel.
OneOcean displays a circular diagram similar to the one shown in the picture below.

Direction is represented by the position around the circle. Speed is represented by the distance
away from the centre of the circle.

If data is available, the direction of wind-generated waves (wind sea) and the direction of surface
gravity waves (swell) at the selected location are represented by green and blue arrows
respectively on the circumference of the circle.

If you're viewing the position of your vessel on a planned route, OneOcean also displays the
expected direction and speed of your vessel as a blue arrow pointing outward from the middle
of the circle.

At the top of the panel, OneOcean displays the average period of wind sea waves (Tsea) and the
period of swell waves (Tsw).

Initially, as in the picture above, the diagram may not show any resonance zones because your
vessel's natural rolling period (Tr) is unknown.

OneOcean can calculate your vessel's natural rolling period using vessel dimensions (in Settings
> Vessel) and your vessel's metacentric height (GM). The metacentric height is the distance
between the vessel's centre of gravity and the point about which the vessel rolls.

If you know your vessel's metacentric height:

1. Click Settings > Vessel, and, in the Dimensions panel, ensure that the Beam, LBP and Mid Draft
settings are all completed. Then close the Settings panel.

336 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. In the top left of the Vessel Resonances panel, enter your vessel's metacentric height in the GM
box. OneOcean automatically calculates your vessel's natural rolling period and enters this in the
Tr box above the diagram.

Alternatively, if you already know your vessel's natural rolling period, you can type this into the Tr
box above the diagram.

When the Tr box is completed, OneOcean displays the zones of maximum rolling resonance on the
diagram.

Zones of resonance caused by wind-sea wave have a green border. Zones of resonance caused by
swell waves have a blue border.

Because parametric roll is largely caused by head and following waves, zones of parametric roll are
highly dependent on vessel direction relative to the encountered waves and so are represented as
trapezoids on the diagram.

Because synchronous roll is independent of vessel direction relative to the encountered waves,
zones of parametric roll are represented by bands across the diagram.

337 OneOcean User Guide 2021.2.11

OneOcean User Guide

The upper and lower border of the resonance zones mark the speeds at which resonant rolling is half
the maximum value.

If the point of the arrow representing the expected speed and direction of your vessel falls within
any of the highlighted zones, this means that the vessel is likely to encounter higher resonant rolling
effects. The closer the arrow is to the middle of the zone, the greater the effect.

Note: Considering swell and wind sea wave height

The vessel resonance diagram only shows the conditions for maximum rolling resonance for the given
weather conditions. It doesn't indicate the absolute size of the resonant rolling. This may be minimal if
wave height is small, even if your direction and speed indicate that resonant rolling effects are at a
maximum.
To assess the risk, you should also consider the Wind sea and Swell wave height, displayed above the
diagram. If swell height is negligible compared with wind sea, or vice versa, you can use the checkboxes
next to Wind sea and Swell to hide these resonance zones from the diagram.

19.5 Storm systems

Viewing storm systems on the map
OneOcean always indicates the position of tropical depressions, tropical storms, hurricanes and
typhoons on the weather map with coloured circular icons.

When the map is zoomed out to a low magnification, OneOcean labels tropical depressions TD and
tropical storms TS. For hurricanes and typhoons, OneOcean marks the icons with a number from 1 to
5. This is the storm system's classification on the Saffir-Simpson hurricane wind scale (SSHWS).

The colour of the icon also indicates the strength of the storm, from light blue representing tropical
depressions, through to pink, indicating category 5 hurricanes and typhoons.

When the map is at higher magnifications, OneOcean also labels the icons with the name of the
storm system and draws the direction of travel on the map. Empty circles drawn along the direction
of travel indicate the previous and predicted size of the storm system.

338 OneOcean User Guide 2021.2.11

OneOcean User Guide

Viewing storm data

You can view a table showing details for any storm system that OneOcean has downloaded data for.

To view the storms table:

1. In the Weather module, click the Storms tab.
2. At the top of table, click the name of the storm system you want to know about.

OneOcean updates the table to show the past and forecast data for the storm system, including
position, speed and maximum wind speed.

If you click a row of the table that relates to a date and time in the future, OneOcean centres the
map on the relevant position.

19.6 Setting weather limits

Note: Subscription required for route optimisation
Weather limits affect how routes are optimised in the Voyage Planner module. To use the route
optimisation feature, you need to be subscribed to the Gold 5 or Gold 9 Weather service.

A weather limits profile defines safety limits for parameters such as wind speed, wave height and
minimum distance from storm systems.

For each limit in the profile, you can select a warn or avoid option. When OneOcean optimises a
route in the Voyage Planner module, it automatically adjusts the route so that it doesn't exceed any
of the weather limits that have the avoid option selected. OneOcean shows a warning icon if the
calculated route exceeds any weather limits that have the warn option selected.

You can create multiple profiles that describe different situations, such as when the vessel is carrying
different cargos or loads.

339 OneOcean User Guide 2021.2.11

OneOcean User Guide

Adding or editing a weather limits profile

1. In the Weather module, click the Weather Limits tab.
In the Weather Limits Profiles panel, OneOcean lists any saved weather limits profiles. If you
haven't created or edited profiles before, you'll see a single default profile in the list.

2. To edit an existing profile, in the Weather Limits Profiles panel, click the pencil icon on the
right of the profile. Alternatively, to create a new profile, at the bottom of the window click
Create New Profile.

The Weather Limits Profile panel opens. You can use this to review and edit the limits for the
profile and to edit the profile name.

340 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. Edit the value of any limits that you want to change.

For some limits that relate to wave height, you can also use the slider controls to adjust the
range of wave periods that you want to avoid or be warned about.

OneOcean will only adjust the route or warn you if both the wave height exceeds the limit and
the wave period falls within the specified range. This is useful for specifying the range of wave
periods that cause resonant rolling for your vessel. To learn more, see 19.4.4 Vessel resonances.

4. For each weather limit, use the radio buttons to specify what you want OneOcean to do if the
limit is exceeded on a calculated route. For most limits, there are three options:
None OneOcean takes no action if the calculated route exceeds the limit.

Warn OneOcean displays a warning icon if the calculated route exceeds the limit.

Avoid If possible, OneOcean automatically adjusts the calculated route so that it doesn't
exceed the limit.

Note: Distances from hurricanes, tropical storms and depressions

The first item in the list of limits defines the minimum distance from hurricanes. The option for this is
always set to Avoid.
The options for the minimum distance from tropical storms and tropical depressions are connected in
the following ways: if tropical depressions is set to Warn, you can only set tropical storms to Warn or
Avoid; if tropical depressions is set to Avoid, you can only set tropical storms to Avoid.

5. When you've finished making changes to the profile, at the bottom of the panel, click Save.
6. To close the Weather Limits Profile panel, click the arrow icon at the top left of the panel.
In the Weather Limits Profiles panel, OneOcean includes the new or updated profile in the list of
profiles.

341 OneOcean User Guide 2021.2.11

OneOcean User Guide

In the Profile Summary panel, OneOcean summarises the limits for the profile that's currently
selected.

Activating a weather limits profile

If you have two or more weather limits profiles, you can select which one is currently active.
OneOcean uses the active profile by default when optimising a route. However, when you're
optimising a route, you can choose to use a different profile. To learn more, see 6.7 Optimising a
route.

To activate a weather limits profile, in the Weather module Weather Limits tab, in the Weather
Limits Profiles panel, click the vessel icon on the left of the profile name.

A tick appears on the vessel icon to indicate that the profile is active.
Tip: Thresholds for weather summary tile colours
The active weather limits profile also affects some of the tile colours in the Weather Summary panel
available from the Weather module Forecasts tab.
If a tile contains a numerical value that's greater than the limit, the tile is coloured red. If the value is
between 75% and 99% of the limit, the tile is coloured orange. If the value is less than 75% of the limit,
the tile is coloured green.
In the weather limits profile, the None, Warn and Avoid options have no effect on the tile colours.
To learn more, see 19.4.2 Weather summary.

Deleting a weather limits profile

To delete a weather limits profile, in the Weather module Weather Limits tab, in the Weather Limits
Profiles panel, click the Delete icon on the right of the profile name.

342 OneOcean User Guide 2021.2.11

OneOcean User Guide

Duplicating a weather limits profile

To duplicate a weather limits profile, in the Weather module Weather Limits tab, in the Weather
Limits Profiles panel, click the Duplicate icon on the right of the profile name.

Exporting and importing weather limits profiles

If you're using OneOcean on multiple devices that aren't sharing a common server, you can export a
weather limits profile from one device to another.

To export a weather limits profile:

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. In the Weather module Weather Limits tab, in the Weather Limits Profiles panel, click the
Export icon on the right of the profile name.

3. In the window that opens, browse to the location where you want to save the export file, and, if
necessary, edit the file name.
4. Click Save.
OneOcean saves the export file to the selected location.

To import a weather limits profile:

1. If you're importing from a USB drive, insert the drive. If you're using the OneOcean Vault USB
drive, unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. In the Weather module Weather Limits tab, at the bottom of the window, click Import Profile.

343 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. In the window that opens, browse to and select the export file for the profile you want to
import.
4. Click Open.
OneOcean imports the profile and lists the new profile in the Weather Limits Profiles panel.

Note: Using the Heavy Weather Checklist

The Heavy Weather Checklist is a report that you can print, listing actions and checks that should be
performed whenever the vessel is expected to encounter extreme weather conditions. You can
customise the list by adding, removing and editing items. You can also specify the threshold for wind
speed and wave height above which the checklist should be used. If you use the route optimisation
feature in the Voyage Planner module, OneOcean displays a warning if the calculated route exceeds
these thresholds.
To edit or print the checklist, or to change the thresholds for the warning message, in the Weather
module, click Weather Limits > Heavy Weather Checklist.

19.7 Bulletins and updates

You can use the Weather module Bulletins/Updates tab to view any recent weather bulletins
downloaded for your selected weather areas. You can also see a list of all the weather updates that
have been downloaded.

To learn how to select weather areas, see 19.1 Selecting and downloading weather data.

Weather bulletins
OneOcean displays a message in the Weather Status panel if there are any downloaded weather
bulletins that you've haven't yet opened.

To open and read a bulletin:

1. In the Weather module, click the Bulletins/Updates tab.
In the Bulletins panel, OneOcean displays a list of all downloaded bulletins.

344 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. Double-click the bulletin you want to open and read.

A window opens that shows the contents of the bulletin.

3. When you've finished reading the bulletin, click Close to close the bulletin window and the
bulletin will be marked as read.

Updates
To view a list of all the weather updates that OneOcean has downloaded, in the Weather module,
click the Bulletins/Updates tab. In the Weather Updates panel, OneOcean displays the list of
updates.

Changing how long bulletins and updates are kept

OneOcean automatically deletes downloaded bulletins and weather updates after a specified
number of days. If you want to save file space and don't need to access historical forecasts that were
issued many days ago, you can set this to a lower number.

OneOcean also performs automatic database maintenance when the program is running.

To change the number of days that OneOcean keeps bulletins and updates for:
1. In the Weather module, click the Bulletins/Updates tab.
2. Change the setting: Days to keep weather updates.

345 OneOcean User Guide 2021.2.11

OneOcean User Guide

20.0 Anti-Virus
Provided in partnership with Sophos, the OneOcean Anti-Virus module collects daily
updates for the Sophos antivirus solution and allows you to export these to other
computers on board your vessel.

To open the Anti-Virus module, on the OneOcean home page, click the Anti-Virus tile.

Note: Subscription required

To use the Anti-Virus module, you need to be subscribed to the Anti-Virus service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

The Sophos Anti-Virus solution can provide the computers on board your vessel with full protection
against known viruses, malware, trojans, worms, bots and other malicious or unwanted applications.

OneOcean collects daily antivirus updates from the OneOcean data server and automatically
updates the database of known virus definitions used by Sophos.

You can use the OneOcean Anti-Virus module to export the latest antivirus updates to the other
computers on your vessel that are also protected by Sophos.

20.1 Exporting Anti-Virus updates

You can export any of the antivirus updates collected by the OneOcean Anti-Virus module to a USB
drive or a local or network location. You can then import the updates to other computers on your
vessel that are protected by Sophos.

The OneOcean Anti-Virus module keeps track of which updates you've previously exported and has
an option to exclude these from the next export.

Exporting Anti-Virus updates

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.10 OneOcean Vault.
2. In the Anti-Virus module, click the Updates tab.
If you haven't entered any filter criteria, OneOcean lists all unexported updates issued in the last
12 weeks.
346 OneOcean User Guide 2021.2.11
OneOcean User Guide

Each update has a unique, sequential package number.

3. If you haven't exported updates for over 12 weeks, in the Updates Filters panel, use the
Previous or Period options to extend the issue date period to include all the updates you need
to export.

4. If you only want to export updates that you haven't exported before, in the Updates Filters
panel, ensure the Include Exported Updates option is disabled.

5. When OneOcean is displaying all the updates you want to export, at the top of the list, click the
Updates counter to select all the updates in the list.
6. Click Export Selected Updates.

OneOcean exports the updates to the selected location in the form of a series of .ide files. Each
update package can contain several different .ide files.

347 OneOcean User Guide 2021.2.11

OneOcean User Guide

You can now import these files to the Sophos Anti-Virus solution running on other computers on
your vessel.

20.2 Importing Anti-Virus updates to Sophos

Note: Importing Anti-Virus updates
The following only needs to be performed if you are importing the Anti-Virus updates to another
computer. The computer installed with OneOcean will automatically import the updates into the
Sophos Anti-Virus solution.

Importing Anti-Virus updates to Sophos

1. To find the location where the Sophos Anti-Virus solution imports the updates from, in the
Windows System Tray, right-click the Sophos Anti-Virus shield and select Open Sophos Endpoint
Security and Control.

2. In the Sophos Endpoint Security and Control window, click on Configure and then on Updating.

3. Note the location that is displayed in the Properties for Sophos AutoUpdate window.

4. Copy the updates exported from OneOcean to this location.

5. In the Windows System Tray, right-click the Sophos Anti-Virus shield, and then select Update
Now.

348 OneOcean User Guide 2021.2.11

OneOcean User Guide

The updates will be imported into the Sophos Anti-Virus Solution.

20.3 Viewing Anti-Virus definitions

You can use the OneOcean Anti-Virus module to view the database of known virus definitions used
by the Sophos Anti-Virus solution.

To view the virus definitions, in the Anti-Virus module, click Anti-Virus Database.

OneOcean lists all the virus definitions. You can sort these by the name of the virus definition, by
issue date or by the package number of the update they were included in.

To search for a specific virus definition, in the Search for definition box, enter all or part of the name
of the virus definition.

349 OneOcean User Guide 2021.2.11

OneOcean User Guide

21.0 Backup & Restore

OneOcean has a full backup and restore facility which can be used to recover your
data if your OneOcean computer needs replacing. The backup file can also be used to
keep a backup computer, running OneOcean, up to date.

The backup saves your outfits, correction history, routes and passage plans, orders
and settings you've entered in OneOcean such as your vessel details and the user
management settings.

21.1 Backup OneOcean

To back up all the OneOcean data:

1. On the OneOcean title bar, click Settings.

The Settings panel opens.

2. Click the Application tab.

350 OneOcean User Guide 2021.2.11

OneOcean User Guide

3. If you want to save the backup file to a USB drive:

A. Insert the USB drive if you haven't done so already. If you're using the OneOcean
…………..Vault USB drive, unlock the drive. To learn more, see 2.10 OneOcean Vault.
B. In the Backup Data panel, OneOcean will automatically detect any external drives.
…………..Clicking the refresh icon will refresh the available drives list with a green ready
……………indicator displayed.
C. If more than one drive is detected, select the drive you want to use.

4. If you want to save the backup file to a local or network drive, in the Backup Data panel, on the
left of the Save To box, click the Browse button, and then select the folder you want to use.
There are two backup types available:

• Standard Backs up essential data only. Downloaded data and AVCS data is not included
in the backup.

• Complete All data is backed up. This process takes much longer and requires more disk
space.

5. Click Backup, and then click Yes to confirm that you want to back up the data.

OneOcean saves the backup file OneOcean.bck to the selected location. This may take some time.

At the bottom left of the window, OneOcean displays a progress bar which you can use to pause or
abort the backup process.

Note: Backup Process

Although you can still use OneOcean as normal whilst the backup is running, we recommend you don't
use OneOcean during the backup process as any updates or changes you make won't be included in the
backup.

Backup schedule
OneOcean also has a backup schedule to remind you to take a backup. The period can be set from 1
to 99 days. We recommend a backup is taken at least once every 30 days.

1. Use the slider to turn the backup reminder on or off. Use the + – button to set the reminder
interval.

351 OneOcean User Guide 2021.2.11

OneOcean User Guide

2. When the OneOcean backup is due, the message below will be displayed. Click Create Backup to
commence the backup or click Postpone Backup to delay the backup.

Note: Backup schedule

The backup schedule is a reminder only and you will need to click on Create Backup to perform the
backup. The backup can be postponed, if it's an inconvenient time, however a reminder every 6 hours
will appear until a full backup is created.

21.2 Restore OneOcean to a new computer

Before restoring OneOcean to a new computer, ensure you've installed and performed the initial
setup. To learn more, see 2.2 Initial setup.
Tip: Restore data before collecting updates
We recommend only the initial data is collected and imported into OneOcean is performed otherwise
you could be collecting data that is included in the backup file. Once the backup file has been restored,
collecting data as normal can then be resumed.

To restore OneOcean data:

1. On the OneOcean title bar, click Settings.

The Settings panel opens.

2. Click the Application tab.

3. If the backup file is saved on a USB drive:

A. Insert the USB drive if you haven't done so already. If you're using the OneOcean Vault
352 OneOcean User Guide 2021.2.11
OneOcean User Guide

USB drive, unlock the drive. To learn more, see 2.10 OneOcean Vault.
B. In the Restore Data panel, OneOcean will automatically detect any external drives.
Clicking the refresh icon will refresh the available drives list with a green ready
indicator displayed.
C. If more than one drive is detected, select the drive where the backup file is saved.

4. If the backup file is saved on a local or network drive, in the Restore Data panel, on the left of
the Backup File box, click the Browse button, and then browse to and select the backup file,
OneOcean.bck.
5. Click Restore, and then click Yes to confirm that you want to restore the data.

Note: Restore to a new computer

Before restoring OneOcean to a new computer, OneOcean will check if the computer being restored
has the same OneOcean software version is installed as the backup file also includes OneOcean
software updates. If the OneOcean software version is lower, the first part of the restore process will
update the OneOcean software. When this has been completed, you will need to perform a further
restore for the data to be restored.

6. OneOcean imports the data from the backup file. This may take several minutes. You can't use
OneOcean while the data is being imported.
7. When the data has been restored, OneOcean requests that you restart the application. Click Yes.

21.3 Restore OneOcean to a backup computer

Before restoring OneOcean to a backup computer, ensure you've installed and performed the initial
setup. To learn more, see 2.2 Initial setup.

To prevent OneOcean from downloading the same data that may have already been downloaded on
the main OneOcean computer, and both computers becoming out of sync, the backup computer
must not collect updates.

We recommend the data collection on the backup computer is set to email to stop OneOcean
automatically collecting updates.

To change the OneOcean data collection method:

1. Open the Data Updates module from the OneOcean Home page tile or shortcut.
2. Click Communications Settings.

3. Under the General Settings, change the Data Collection Method from Internet to E-mail and
under E-mail Settings change the Collection Type to Manual Attachments.

353 OneOcean User Guide 2021.2.11

OneOcean User Guide

4. To save, click Save Settings.

5. From time to time, Unsent Email Requests will be displayed in the Data Updates module. These
unsent email requests will be in the C:\ChartCo\outbox folder and the contents from this folder
can be deleted periodically.

6. Steps 1 to 7 from 21.2 Restore OneOcean to a new computer, can now be followed to restore
the data to the backup computer.

354 OneOcean User Guide 2021.2.11

OneOcean User Guide

22.0 Approval letters

OneOcean stores an approval letter from each flag state authority.

These approval letters confirm that OneOcean digital products comply with flag state
regulations and are equivalent to the paper versions.

Viewing approval letters

1. On the OneOcean title bar, click Help.

2. At the bottom of the panel, click Approval Letters.

The Approval Letters window opens.

3. Use the list of flag state authorities on the left of the window to select the approval letter you
want to view.

To print the selected approval letter, click the Print icon.

To save the selected approval letter as a PDF, click the Save icon.

355 OneOcean User Guide 2021.2.11

OneOcean User Guide

23.0 Certificates
OneOcean contains certificates that show which services your vessel is subscribed to.
There are additional certificates available from third-party applications such as
ADMIRALTY e-Nautical Publications and ADMIRALTY Digital Publications.

Viewing certificates
1. On the OneOcean title bar, click Help.

2. At the bottom of the panel, click Certificates.

The Certificate window opens.

3. Use the list of certificate providers on the left of the window to select the certificate you want to
view.
Note: Certificates
Certificates for ADMIRALTY e-Nautical Publications and ADMIRALTY Digital Publications will only be
displayed if you have the software installed and licensed on the computer that is running OneOcean.

To print the selected certificate, click the Print icon.

To save the selected certificate as a PDF, click the Save icon.

356 OneOcean User Guide 2021.2.11

OneOcean User Guide

23.0 Global support

Every customer receives support from our global support teams, located in London,
Montreal, Rotterdam, Philippines and Singapore.

Using fully trained technicians, OneOcean can be installed and the crew trained at key
international ports.

Obtaining customer support

If you require customer service, we recommend that you submit a support request to ensure that
you are assisted as soon as possible. This retrieves information from OneOcean regarding your query
or problem, including the OneOcean log files if applicable.

When you have submitted your enquiry via OneOcean, it will be forwarded to the required
department.

Customer Support (local office hours)

+44 (0)1992 805400

[email protected]

Technical Support (24 hours)

+44 (0)1992 805501

Email: [email protected]

Our Technical Support team are fluent in English, French, Hindi, Mandarin and Tagalog.

357 OneOcean User Guide 2021.2.11