NOTICE

Marking Scheme of Notice- 5marks

format title (Notice/Heading/Place/Date/Signature with Name and Designation) 1 mark

Contents

(a) Where?

(b) When

(c) Target group

(d) Agenda

(All within 50 words) 2 marks

Expression,Coherence, spellings and grammatical accuracy 2 marks

♦ Important Tips to be followed while writing a Notice

 Adhere to the specified word limit of 50 words.

 Write the word NOTICE in capitals at the top.

 Name and place of the school, organisation or office issuing the notice should be mentioned.

 Subject in the centre.(max 3 words)

 Write the date of issuing the notice.(on the left side)(20 june 20XX)

 target group on the right side (for whom the notice is to be displayed).

 Purpose of the notice.

 Mention all the relevant details (date, venue, time).

 Whom to contact for extra information

 Signature, name and designation of the person issuing the notice.

 Put the notice in a box.

DON’Ts
 Do not use first and second person pronoun (I, we you and its objective case
such as our, ours,you and yours).
 Avoid using imperative words.
 Avoid using inconsistent syle expression and layouts

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REPORT

A report is a written account of something that one has observed, heard, done, or investigated. It is a
systematic and well organised presentation of facts and findings of an event that has already taken
place somewhere.Generally, two types of reports are asked in the exam, namely, newspaper report
or a magazine report. Newspaper report is the one which is published in a newspaper and magazine
report is generally written for a school magazine.

A well written report must possess the following traits:

 analysis of relevant information

 structuring material in a logical order

 Write in third person

 making appropriate conclusions that are supported by the evidence and analysis of the

report

FORMAT OF A MAGAZINE REPORT

Heading– A descriptive title which is expressive of the contents of the report.

By line– Name of the person writing the report. It is generally given in the question. Remember,
you are not supposed to mention your personal details in your answer.

Opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY, WHEN and

WHERE along with WHO was invited as the chief guest.

Account of the event in detail– The proper sequence of events that occurred along with their

description. It is the main paragraph and can be split into two short paragraphs if required.

Conclusion- This will include the description of how the event ended. It may include quote

excerpts from the Chief Guest’s speech or how did the event wind up.

FORMAT OF A NEWSPAPER REPORT

Headline- A descriptive title which is expressive of the contents of the report.

By line- Name of the person writing the report along with the designation. It is generally given inthe
question. Remember, you are not supposed to mention your personal details in your answer.

Place and date of reporting

Opening paragraph- It includes expansion of the headline. It needs to be short as it is a general

overview of the report.

Account of the event in detail– It is generally written in two parts:

First, complete account of what happened in it’s chronological sequence (preferably) and

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second, the witness remarks.

Concluding paragraph- This will include the action that has been taken so far or that will be taken. It

is the last paragraph

INVITATION
Invitations are a piece of information which are extended to near and dear ones along with well-
wishers. It is presented on the occasions like marriage, events, birthdays, achievements etc.
Invitations are of two types. They are (1) Formal and (2) Informal. It is written in a separate line and
in different font sizes and style.

1 FORMAL INVITATION

a) Name of the host (Always start to write with Mrs & Mr)

b) Formal Expressions i) request the pleasure of your benign presence.

ii)seek your auspicious presence

iii) solicit your gracious presence on the auspicious occasion

c) Name of the function and its occasion

d) Venue, Date and time

e) Address to reply (RSVP – Repondez S’il vous plait – Respond after receiving the invitation.)

f) Other details like dress code, no regrets etc.

g) Always write in third person and in simple present tense

h) subject matter is written at the centre.

i) No other abbreviations should be used, other than Mrs & Mr.

j) Name of the Chief Guest have to be written prominently

k) Write in a box always.

Sample Invitation: -1 Write a formal invitation inviting all, for the marriage function of your
daughter. You are Mr. Surender Mehra, D-62, Residency Road, Mysore.

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 Mrs and (&) Mr Surender Mehra

Solicit your gracious presence on the auspicious occasion

of the wedding of their daughter

ABC

(D/o Mrs and Mr Surender Mehra)

With

XYZ

(S/o Mrs and Mr PQR)

on 15th September, 20XX, at 8.30 pm

Shehnai Banquet hall,

Paradise road, Mysore.

RSVP With Best Compliments from

Mr Surender Mehra, relatives and friends

D-62, Residency Road

Mysore, 11xxxxxx22

INVITATION FOR EVENTS

Points to Remember

1 Name of the firm or institution

2 Mention the names of important members of managing the event

3 occasion

4 Date, time, venue

5 Name of the Chief Guest

6 Designation of the chief Guest should be written in bracket below the name of Chief Guest.

7 Respectful Phrases like, “has kindly consented to be the Chief Guest’

8 RSVP (Contact address of the Host & Phone No.)

9 Complimentary words

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Sample Invitation

Draft an Invitation to invite all for the Annual Day programme of Modern Public School.

MODERN PUBLIC SCHOOL

The Principal, Staff and Students

invite your esteemed presence to solicit the occasion of

THE ANNUAL DAY

On 15th March,20XX, at 5.30 pm

At the School Auditorium

Dr. ARYAN

(Honourable Chief Justice)

has kindly consented to be the Chief Guest.

RSVP This card admits only two, you are requested

Dr. Srikala Verma to be seated by 5 pm.

Principal

11XXXXXX22

FORMAL REPLY (Decline/Acceptance)

Replying to Invitations is an essential manner to the host who has extended an Invitation. It can be in
the form of acceptance or refusal i.e., declining. A Formal reply is usually brief and to the point. Yet it
should be pleasant and courteous in tone with positive points. Replies are of two types. They are: -

a) Formal reply b) Informal Reply

1 Acknowledge the Invitation

2 Express thanks in third person

3 Not to be signed at the end

4 When accepting confirm date & time

5 If declining give reason and convey your best wishes

6 Write address and date at top left-hand corner

7 Use simple and formal language

8 Always frame the reply in a box

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Decline /acceptance (Formal) for Invitation. Reply of an Invitation can be of acceptance and
declining. The format for Formal invitation is as follows: -

REPLY OF ACCEPTANCE (FORMAL)

Mrs & Mr XYZ, received the invitation of

ANNUAL DAY

On 15 March 20XX

at The Auditorium at 10.30 am

Mr ABC

(The Municipal Chairman, $6 Avenue Street)

Has kindly consented to be the

Chief Guest

and would be there to attend and feel the

DECLINING REPLY (FORMAL)

Mrs & Mr XYZ, received the invitation of

ANNUAL DAY

On 15 March 20XX

at The Auditorium at 10.30 am

Mr ABC

(The Municipal Chairman

, $6 Avenue Street)

Has kindly consented to be the

Chief Guest

But regret over the inconvenience to attend the

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INVITATION FOR MARRIAGE

Mrs & Mr ABC cordially invite your benign

Their daughter

XYZ

With

PQR

(s/o Mrs & Mr KMN)

ON 17th Jan 20XX at Hotel Grands at 8 pm

RSVP

MRS&MR ABC

9800000xxxxx

DECLINING REPLY

(The Receiver), Sincerely thanks

Mrs. &Mr. __________________ For

Their daughter

ABC

With

XYZ

(S/O MRS &MR KMN)

On (date) at (time) at(venue)

But regrets his inability to attend due to

He wishes her a happy married life

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REPLY OF ACCEPTANCE.

(The Receiver), Sincerely thanks

Mrs. &Mr. __________________ For their kind

Their daughter

ABC

With

XYZ

(S/O MRS &MR KMN)

On (date) at (time) at(venue)

and feels happy to attend the function

JOB APPLICATION

Job Application consists of two parts- the letter (appeal) and the bio-data/CV

Letter Format

SENDER’s ADDRESS– The sender’s address is usually put on the top left-hand corner.

DATE- The sender’s address is followed by the date just below it. This is the date on which the letter
is being written.

RECEIVER’s ADDRESS–. Make sure you write the official title/name/position etc of the receiver, as
the first line of the address.

SUBJECT- Then we sum up the purpose of writing the letter in one line. This helps the receiver focus
on the subject of the letter in one glance

SALUTATIONS- This is where you greet the person you are addressing the letter to. Bear in mind that
it is a formal letter, so the greeting must be respectful and not too personal. The general greetings
used in formal letters are “Sir” or “Madam”.

BODY– This is the main content of the letter. It is either divided into three paragraphs or two
paragraphs. The tone of the content should be formal. Do not use any flowery language. Another
point to keep in mind is that the letter should be concise and to the point. And always be respectful
and considerate in your language.

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1. PARAGRAPH 1– Begin the body of the letter by mentioning the source (from where you got to
know about the job) of information about the job (e.g., newspaper) along with the day, date and
advertisement number. Also mention the post you wish to apply for.

2. PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about your
qualifications, achievements, previous experiences and your strengths. In other words, this
paragraph should be an answer to the question: ‘How are you the perfect candidate for the
job?’.Keep in mind that it should be to the point and clear. You should not sound boastful.

 PARAGRAPH 3- In this part of the body, you are supposed to make a reference to the photograph
(passport-sized), Bio-data or curriculum vitae and other detailed documents that you have enclosed.
You can also appeal for a one-on-one interview.End the body on a promising note, e.g., Looking
forward to your positive response.

COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary closing. The words
“Yours Faithfully” or “Yours Sincerely” are used.

SIGNATURE– Here finally you sign your name. And then write your name in block letters beneath the
signature. This is how the recipient will know who is sending the letter.

(NOTE- Mention the name given in the question paper. Do not mention your personal details.)

 Bio-data

BIO-DATA (HEADING)

NAME

FATHER’s NAME

DATE OF BIRTH

ADDRESS

AGE

CONTACT NO.

EMAIL ID

NATIONALITY-Indian

MARITAL STATUS

QUALIFICATIONS

NAME OF THE EXAMINATIONNAME OF THE BOARD/ UNIVERSITY

NAME OF THE INSTITUTION

YEAR OF PASSING

PERCENTAGE

-----

-----

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-----

WORK EXPERIENCE– It should be written from latest to the

oldest along with the duration.

ACHIEVEMENTS

LANGUAGES KNOWN

SKILLS

WEAKNESSES

HOBBIES

REFERENCES

1.Name:

Designation:

Institution:

2.Name:

Designation:

Institution

ARTICLE

Writing Article express a high degree of creativity and knowledge on the topic, wide range of
vocabulary and a lot of organizational ability.

An Article is included of:

1 a Title: -It can be a single word, a phrase or a sentence. It should be descriptive, catchy, thought
provoking, inviting attention or Surprising, followed by the name of the writer.

2 Body: - It should have a distinct beginning, a main part and a conclusion.

3 Conclusion: -It should contain opinions, warning or awareness.

N.B: An Article should be written in 120-150 words.

First Para: -Introduction should include a thought-provoking title, followed by a catchy slogan and an
answer for the question what is the topic about. (20 words)

Second Para: - It should include a complete exposure of the topic that can give an answer for the
question Where, when and how. (20 words)

Third Para: It should contain the reason or logical facts of the topic to give an answer for the
question why. (20 words)

Fourth Para: - It should explain what connects it with our daily life or natural phenomena (20 words)

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Fifth Para: - Conclusion: - It should contain the opinion of the writer, a warning, general awareness
etc. (20 words) The language used should be simple with vivid vocabulary with proper construction
of sentences.

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