Proposal

Control of Examination
COE

Submitted by

PEACE SOFT TECHNOLOGIES

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
Quotation No. : 230521-14

1. Project Description
Name of the Project : Control of Management

Submitted by : Peace Soft Technologies

Product Name : KALVI SALAI (Powered By Peace Soft Technologies)

The Control of Examination application manages the students, generates Register Numbers, Hall
Ticket Distribution, Exam Fee Collection, manages Foil Cards, Mark Entry, Mark sheet Preparation
and all other activities of Control of Examination.

Our application will manage university level examinations and affiliated colleges levels. We are
providing the software since 2018.

College ERP Projects

1. Directorate of Legal Studies, Chennai.

2. TamilNadu Physical Education and Sports University, Chennai
3. Government Law College, Chennai.
4. Sri Parasakthi College , Courtallam.
5. NMS V Vellasamy Nadar College, Madurai.
6. Government College of Engineering, Tirunelveli.
7. Sarah Tucker College, Palayamkottai
8. St.John’s College, Tirunelveli.
9. Nagarathinam Angalammal Arts and Science College, Madurai .
10. Tiruvalluvar College, Papanasam.
11. TDMNS College, Kallikulam.
12. Sasurie Group of Institutions , Tirupur.
13. S.Thangapazham Group of Institutions ,Tenkasi
14. Margosis College, Nazareth.
15. Sankar Polytechnic College, Sankarnager.
16. Christopher College , Nanguneri.
17. Nehru Nursing College, Vallioor,
18. Vedic Group of Institution Madurai
and more than 300+ Projects

College COE Projects

1. Sri Parasakthi College, Courtallam.
2. Sarah Tucker College,Tirunelveli.
3. St.Xavier’s College , Tirunelveli
4. NMS V Vellasamy Nadar College, Madurai.
5. Directorate of Legal Studies , Chennai.
6. TN Physical Education and Sports University ,Chennai.
7. Don Bosco College , Manipur.
8. Nadar Saraswathi College of Arts and Science,Theni

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037
H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
2. Details of the application

Controller of Examinations means the Authority of the College who is responsible for all
activities of the assessment process.

Admin Login:

1.Dashboard:
Dashboard page displays quick links for all the sub pages and assets.

2.Configuration:

1. Batch Add/Edit:
Adding batches for the current academic year. It can be editable.For example: Batch(2021-
2024)
2. Department Add/Edit
Adding Departments for the current academic year. Department can be editable when
needed.Eg: English Department
3. Part 1 language Add/Edit:
Adding Part 1 language for the current academic year. It can be edited when needed. For
example : Tamil
4. Course Details
Adding courses for the current academic year
a. Degree (ADD/EDIT)
Adding a degree for the current academic year. For example: UG, PG, M.Phil, Ph.d
b. Course (ADD/EDIT)
c. Adding courses for the current academic year.Example: Computer science.
5. Date of Publication(required for marksheet)
It means the published date of the marksheet. For example: 2/5/2022.
6. Exam Fee Set-up and Payment Gateway Integration

3. Student Details
● Student Promotion
Promoting students from the current academic year to the next academic year for the
semester exam as well for the accounting purposes such as bill payment etc.

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
 ● Received Request(admission students moved to COE)
Receiving request to move the admission students to the COE Portal for exam purposes.
● Student List(ADD/EDIT)
Adding students from the current academic year. Students will list based on batchwise,
semester wise, course wise etc.
● Repeat Semester Student List
Repeating exams for the past semester who are attending the present semester. It means
Arrears.
● Reports - Marksheet
○ Marksheet Setup (based on batch wise
For each batch, a marksheet to be created and distributed.
○ Marksheet Data Edit(Common names we can edit based on batch)
Marksheet data can be edited such as year, course, exam details etc.
○ Single Marksheet (Semester wise Marksheet)
Semester wise marksheet to be created for each student paperwise. For example:
Semester 1 Paper Part 1 language
○ Exam month Wise Mark sheet (Consolidated or Overall Mark Sheet based on Exam
month(APR OR NOV...))
Consolidated mark sheet contains all the paper wise marks with grades scored by
each student.

4. Exams
● Exam Month Details(ADD/EDIT)
Exam month can be added for each semester and it can be editable.
● Exam Time Table
Exam timetables can be created for each semester subject wise on a particular date.
● CIA (Controller of Internal Assessment)
○ Internal Marksheet Print (CIA Mark overall Print option for admin)
Admin can print internal marksheet if needed.
○ View Mark (CIA Mark overall View for admin)
Viewing internal assessment permission can be granted to the admin.
○ CIA(Lock)- Department login Internal mark entry lock/unlock option(based on
subject/course/batch)

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
 ○ CIA lock can be enabled or disabled for each department. This can be useful for
security purposes.
● HallTicket (bulk download)
○ Exam hall tickets can be downloaded in bulk for quick action.
○ Public portal for download hall ticket by the students
○
● Nominal Roll
○ Generate Nominal (Before exam here we can generate student current & arrear list
paper list they are going to appear for current exam month)
○ Roll-wise nominal list can be generated for each student before attending the exam.
○ Nominal List Draft (generated list we can check here). Pre-checking nominal list
options can be provided.
○ Nominal List Fee Paid (Fees Paid student list we can download here). Download
option enabled for students who paid fees.
○ Nominal Edit (ADD/EDIT) & Nominal lists can be added and edited.
● Foil Card
○ Generate Theory Foil Card - Generating theory foil card for each paper.
○ Generate Practical Foil Card - Generating practical foil card for each paper.
○ Empty Foil Card - Foil cards can be empty.
● Scoring Sheet (PG)
Scoring sheet for post graduate courses can be created.
● Scoring Sheet (UG)
Scoring sheet for the undergraduate course can be created.
● Supplementary
○ Generate List - Supplementary list can be generated.
○ Supplementary Foil Card - Supplementary foil cards can be generated.
○ Supplementary Scoring Sheet - Supplementary scoring sheet can be generated.
● Revaluation
○ Revaluation List - Revaluation list can be generated for the students who applied for
revaluation.
○ Foil Card - Revaluation foil card can be generated.
○ Revaluation Result - Revaluation results can be generated and published
● Extra Credit

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
 ○ Mark Entry - Mark entry can be credited.
○ Credit Form (Hard Copy) - Credit form can be generated.
● Pre-Exam Reports
○ Subject Wise - Subject Wise pre reports can be generated before the exam.
○ Date/Session Wise - Date Wise pre reports can be generated in advance.
○ Arrear & Fee Report - Arrerar and fee reports can be generated in advance.
● Post-Exam Reports
○ Result Copy - Result copy can be generated.
○ Department Result Copy - Department wise result copy can be created.
○ Subject Result Copy - Subject wise result can be created.
○ Recommendation List - Recommendation list can be generated.
○ GraceMark List - Grace mark list can be generated.
○ TMR Report - TMR report can be generated.
○ Success Report - Success report can be generated.
○ Access Mark Copy - Access mark copy can be generated.
○ Mark Report - Mark report can be generated.
● Private Students
Private students' reports can be generated.

5. Message
● SMS Template
SMs template can be generated and used for sending messages related to exams.
● SMS Exam Date
Exam date can be sent in a message for each student.
● SMS Result
SMs results can be viewed on the admin side.
● Send SMS
SMs messages can be sent using the admin portal.
● SMS Report
SMs reports can be generated after sending sms for each department's batch wise.
● SMS Log
SMs logs can be generated.

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
6. User Management (Department Login)
● User List (ADD/EDIT)
User list can be added and edited in the admin portal.

7. Exam Attendance
Exam attendance for each student can be generated after attending the exam.

8. Convocation
Convocation list can be generated for each student after crossing 6th semester.

9. Rank Holders
Rank Holders list can be prepared for the students after checking overall marks scored in all
the papers semester wise.

10. Credit Update

Credit update reports can be generated after checking the credit form.

11. PhD
● Department - PHD department can be added.
● Subject Details (ADD/EDIT) - Subject details can be added and edited.
● Student List (ADD/EDIT) - Students can be added and edited for the PH.D program.
● Reports-Marksheet - Reports marksheet can be generated for the Ph.D program.
● Exams- Phd
○ Exammonth Details - Exam month generated for each ph.d program
○ Hall Ticket- Hall ticket generated for each ph.d program.
○ Exam Time table - Exam time table generated for each Ph.D program
○ Scoring Sheet - Scoring sheet generated for each ph.d program
○ Foil Card - Foil card generated for each ph.d program.
○ Result Copy- Result copy generated for each ph.d program.

12. Mark Entry Login

● Dashboard - Result Published
● External Mark Entry- Result can be added and generated

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
 ● Internal Mark Entry- Internal mark entry can be added and generated.
● Supplementary Mark Entry - Supplementary marks can be added and generated.
● Result Edit - Result can be editable for future purposes.
● Old Mark Edit- Old mark can also be editable.

Department Login:
● CIA Mark Entry - Internal mark entry can be inputted departwise.

13. Student Portal

● Students download their Hall Ticket
● Student pay their exam Fees
● Publish the exam results

14. For Affiliated College

● Login
● Student Profile updation
● Student Attendance Entry (Percentage / Days Entry)
● Student Internal mark Entry
● Student Mark Reports

15. Email
● Notifications send to Students
● Notifications send to affiliated Colleges
● Reminder Emails to Colleges

3. Assumptions / Technical Specification

The successful and timely execution of this project is contingent on the assumptions provided in this
section.
● The informative front end Application will be developed in React Js, PHP, MYSQL with
responsive themes.
● Peace Soft will identify all personnel necessary to support this effort and will ensure that
those personnel will be sufficiently available during analysis, test and deployment.
● CLIENT will identify all personnel necessary to support this effort and will ensure that those
personnel will be sufficiently available during analysis, test and deployment.

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
4. Resources Needed / Mile Stones
Peace Soft will identify all personnel necessary on their side to support this project, and make them
available; the following are the specific resources, who will be coordinating this project.
● Project Manager / Project Lead
● Designer /Programmer / Developer
● DBA Support Engineer
● QA Lead / Test Engineer
● Technical Writer / Documentation Specialist.

Milestones

Sl No Work Milestones Period

1 Content provided by Customer for Application set- Week 0

up. (Student Details, Marksheet, Hall Ticket,
registers templates
2 First Draft system with content and layout by Week 1 - Week 8
Peace Soft
3 Review of static content and layout by the Week 9
Institution
4 Feedback from customer on all features with Week 10 to 12
discussion with Peace Soft
6 Support for corrections 1 year from date of Week 2

4. Pricing & Time Frame

4.1. Payment Milestones

Sl No Particulars Price

1 COE Application, Please refer quotation

2 Bulk SMS Please refer quotation

3 Maintenance of the application Included

4 Cloud VM Server Included

5 Premium Email Included

● GST 18% will be applicable

4.2. Payment Milestones

Peace Soft will invoice open treatment the end of major milestones in the following manner
Sl No Payment Milestones Percent of Total Price

1 On Project Initiation (Week 1) Initial 50% of total project fee

2 Upon completion and before launch (Week 6) Remaining 50% of total project fee

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]
5. Support & Maintenance

Scope of Support
1. Support for resolving bugs in the solution would be provided, but solution enhancements
are outside the scope of support.
2. Clarification of documentation.
3. Guidance in the operation of the Software.
4. Web app error analysis.

6 . Contact Details
For any clarification or further information on this Proposal, please contact:
Johnson CEO : 9842189171
Subbiah Project Manager : 9487900120
Finney Business Development : 9487900140
Email : [email protected]

Peace Soft Technologies:

No. 2/23 , J J Nagar, Mogappair East, Chennai – 600037 GST : 33AAQFP1317D1ZK
Mobile : +91 9842189171, 94879 00130

SubbramaniNagar , O.Alangulam , Tiruparamkundram , Madurai-625002

Mobile : +91 9842189171, 9108107292

1A1, Castro Palace, 991, S Bypass Rd, opp. to Passport Office, Tirunelveli. 627005 .
Tel : +91 462 290 9171, Mobile : 9842189171, 94879 00140

Document written and submitted by : J.Johnson, Admin.

Quotation validity : 3 Months from the date of submission

Address : No- 2/23 , J J Nagar , Mogappair East, Chennai - 600037

H.O.: Tirunelveli B.O.: Chennai & Madurai [GST - 33AAQFP1317D1ZK]