South East Asian Institute of Technology, Inc.

COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY

National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________

Project Proposal

Name of Proponents: Ian Mark Calebre

Jolina Verallo

Charlene Villanueva

1.0 Proposal Case Study Title

ONLINE MULTI STORE INVENTORY MANAGEMENT SYSTEM (OMSIMS)

2.0 Area of Investigation

Sari-Sari Store at Cannery Site, Polomolok, South Cotabato

3.0 Cited Problem

 Changes in inventory levels, such as sales or restocking, need to be

reflected accurately across all stores. Delayed updates may lead to

overselling or stockouts.

 Inaccurate data, such as incorrect stock levels or product information, can

result in order fulfillment errors and customer dissatisfaction.

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________

 Different online stores may use different e-commerce platforms, and

ensuring seamless integration with each of them can be a complex task.

 Efficient processing of orders across multiple stores.

 Managing inventory across multiple stores with different suppliers and

supply chains.

 With multiple stores and data transfer points, security breaches can pose

a significant threat to the confidentiality and integrity of inventory

information.

 The complexity of the system may require thorough training for users to

fully understand and utilize its features effectively.

4.0 Function of the Proposed System

The proposed ONLINE MULTI STORE INVENTORY MANAGEMENT SYSTEM

serves as a comprehensive solution for businesses managing inventory across multiple

stores. Its primary function lies in centralizing and optimizing inventory control, allowing

businesses to maintain a unified database for real-time tracking of stock levels, product

details, and movements across all participating stores. This centralization streamlines

multi-store management, enabling efficient addition, modification, and removal of

products from a single platform. The system also facilitates automated order
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________
management, ensuring accurate stock allocation for orders and minimizing the risk of

overselling. Real-time updates on inventory levels and sales, coupled with integration

with suppliers, enhance decision-making capabilities and supply chain efficiency.

Overall, the proposed system significantly improves the accuracy, efficiency, and

coordination of inventory management processes in a multi-store retail environment.

5.0 Features of the Proposed System

 The system provides a centralized platform to control and manage inventory

across multiple stores, ensuring a unified and real-time view of stock levels,

product details, and movements.

 Businesses can efficiently oversee and manage inventory for various stores

through a single interface, simplifying tasks such as product additions,

modifications, and removals.

 Enables real-time monitoring of inventory levels, allowing businesses to make

timely decisions, prevent stockouts, and optimize stock levels based on

demand.

 Automates the order processing workflow, from order creation to fulfillment,

ensuring accurate stock allocation, minimizing errors, and enhancing the

efficiency of order fulfillment.

 Integrates seamlessly with suppliers to receive instant updates on product

availability, prices, and lead times, facilitating effective procurement and

restocking processes.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________
 Supports barcode scanning and RFID technology for quick and accurate

tracking of products, improving the efficiency of tasks like receiving, shelving,

and picking items.

 Provides configurable alerts for low stock levels, expiring products, or other

critical events, allowing users to proactively address issues and maintain

optimal inventory levels.

 Generates comprehensive reports and analytics on sales trends, stock

turnover, and other key performance indicators, offering valuable insights for

strategic decision-making.

 Implements robust user permissions and role-based access control to ensure

that only authorized personnel can access and modify specific sections of the

inventory management system.

 Facilitates selling products through various channels, integrating seamlessly

with e-commerce platforms and physical stores while maintaining

synchronized inventory levels across all sales channels.

5.1 Programming Language and Database

Front End: php, html

Back End: MySQL

6.0 Reason for the Choice

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________
 To be able to develop a system that

 To be able to develop a system that

 To be able to develop a system that

 To be able to develop a system that

 To be able to develop a system that

Researcher

Future Researcher

7.0 Target Users/ Beneficiaries

 Staff

 Customers
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________

QUSTIONS:

1. How is inventory accuracy maintained across multiple stores?

Ans: Inventory accuracy across multiple stores is primarily maintained

through the implementation of advanced Inventory Management Systems

(IMS) that enable real-time tracking, synchronization of data, and automated

updates through integrated Point of Sale (POS) systems.

2. How are discrepancies between physical and system inventory addressed?

Ans: Discrepancies between physical and system inventory are addressed

through regular audits and cycle counts to identify and correct errors

promptly. Additionally, implementing reconciliation processes, investigating

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________
root causes of discrepancies, and improving data entry accuracy are

essential measures to address and prevent discrepancies between physical

and system inventory.

3. What measures are in place to prevent overselling or stockouts?

Ans: Automated replenishment systems and real-time Inventory Management

Systems (IMS) are key measures in place to prevent overselling or stockouts

by ensuring accurate tracking and timely restocking.

4. Is there a centralized system for order processing, or are there individual

systems for each store?

Ans: The presence of a centralized system for order processing varies among

businesses. Some organizations opt for a centralized system to streamline

and coordinate orders across multiple stores, while others may have

individual systems for each store.

5. What processes are in place to transfer inventory between stores if needed?

Ans: Inventory transfers between stores are facilitated through established

transfer processes, involving documentation, inventory adjustments in the

system, and often utilizing centralized Inventory Management Systems (IMS)

for seamless tracking and coordination.

6. How are relationships with suppliers managed centrally or across multiple

stores?

Ans: Supplier relationships are typically managed centrally to ensure

consistency, negotiate favorable terms, and streamline communication across

multiple stores.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________
7. What types of reports and analytics are available for monitoring inventory

performance?

Ans: Various reports and analytics, including inventory turnover, stockout

reports, and sales trends, are available to monitor inventory performance and

make informed decisions.

8. Are there customizable dashboards for different stakeholders?

Ans: Yes, customizable dashboards are often implemented to cater to

different stakeholders, providing relevant and tailored insights into inventory

and operational performance.

9. How is the value of inventory calculated, and is it consistent across all stores?

Ans: The value of inventory is typically calculated using methods like FIFO

(First-In-First-Out) or weighted average cost, and consistency across all

stores is maintained through standardized accounting practices and inventory

valuation methods.

10. What measures are in place to ensure a positive customer experience

regarding inventory availability?

Ans: Real-time inventory tracking, accurate product information on the

website, and proactive communication about stock availability are key

measures to ensure a positive customer experience regarding inventory

availability.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato
_____________________________________________________________________________