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SAP Payment Run Process To Kyriba

This process flow shows how Sportfive makes payment runs in SAP and transfers the payment file to Kyriba. Key steps include selecting invoices for payment in SAP, creating a payment proposal, generating a payment file, transferring the file to Kyriba via FTP, and Kyriba delivering the file to the bank for payment processing.

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Biswajit Ghosh
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424 views12 pages

SAP Payment Run Process To Kyriba

This process flow shows how Sportfive makes payment runs in SAP and transfers the payment file to Kyriba. Key steps include selecting invoices for payment in SAP, creating a payment proposal, generating a payment file, transferring the file to Kyriba via FTP, and Kyriba delivering the file to the bank for payment processing.

Uploaded by

Biswajit Ghosh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAP Payment run to Kyriba to Bank Process

Summary: Process flow: Payment run to Kyriba

This process flow and its description shows how we do the payment runs in SAP and transfer the file
to Kyriba.

No. Step Description

1 Sportfive orders goods & services Sportfive orders from Vendor


The vendor sends us an invoice for the
2 Vendor invoice goods or services
3 Import of Invoice to SAP The invoice will be imported to SAP and SIMS
Via defined workflows the invoice will be
4 Verfication of invoice approved in SIMS
5 Posting invoice Invoice will be posted to SAP FI
6 Expiry analysis Accouning clerk does the expiry analysis
Acct. Clerk selects the due invoice
7 Selection of invoices to pay which needs to be paid
Acct. Clerk starts the F110 and creates
8 F110: Payment proposal the payment proposal
9 F110: EditingPayment proposal Deletion of payment blocks
10 F110: Creation of payment file Acct. Clerk creates the payment medium -> file
The file is transfered to Al11
11 SAP Al11 Kyriba Outbound interface
12 FTP server File is transfered to FTP Server
13 Import of file to Kyriba Kyriba receives the file
14 Kyriba transfers file to Bank Kyriba delivers the file to Bank
15 Bank sends the amount to vendor Bank transfers the amount to vendor, vendor is paid
Payment process description step by step

1. Vendor invoice process

The process starts with an order at an vendor, the vendor send Sportfive an invoice. The invoice will
be imported electronical to SAP and to integrated invoice verification solution SIMS.

A complex workflow with various approval steps in SIM starts and verify and approves and the end of
the day the invoice with the result of posting the invoice to the accounts.

Posted invoice in SAP:

2. Vendor master data

In order to pay a vendor invoice we need the payment details such as the bank details maintained in
the SAP master data of the vendor. Additional we need to maintain the payment method in the
vendor master data such as SEPA, Direct Debit or Bank transfer.
3. Vendor line items
With the SAP transaction FBL1N the Accounting clerk can analyse which items are to pay:
4. Payment run F110: Proposal

With the SAP transaction F110 the Acct. clerk creates the payment proposal:
5. Creating the payment medium – payment file and advice

After the payment proposal is created and finished the Accounting clerk starts the creation of the
payment medium.

Settings:

Creation of file:
Protocol of payment run:

6. Customizing:

6.1 General Customizing for payment run


6.2 Specific Customizing at Sportfive

6.3 Payment medium file name:

In the Customizing table the naming conversion needs to be maintained to enable Kyriba to precede
the file:

ZLSE_PAYMENT
Customizing table:
ZLS_PAYMRULES
7. SAP Job transfers payment medium to Kyriba

An event based job is triggered when the payment medium with the correct naming is created.
For instance: F110FILE2KYRIBA_9603_S

8. Kyriba perceds payment file

Kyriba imports the payment file from the FTP server, precedes it and transfers the file to Bank.

Finally the Bank transfers the amount to the vendor.

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