The minutes summarize a meeting of the Kilifi County Instructors Welfare held on July 14th, 2023. Key discussions included: 1) An overview of the welfare organization and its focus on benefits for members. 2) Agreeing on the scope of the welfare including registering members with a KES 200 fee and setting monthly KES 100 contributions. 3) Policies for provision of final sendoff payments and sickness benefits. 4) Selecting interim leaders until elections at the next general meeting while vacant positions will be filled by July 19th.
The minutes summarize a meeting of the Kilifi County Instructors Welfare held on July 14th, 2023. Key discussions included: 1) An overview of the welfare organization and its focus on benefits for members. 2) Agreeing on the scope of the welfare including registering members with a KES 200 fee and setting monthly KES 100 contributions. 3) Policies for provision of final sendoff payments and sickness benefits. 4) Selecting interim leaders until elections at the next general meeting while vacant positions will be filled by July 19th.
The minutes summarize a meeting of the Kilifi County Instructors Welfare held on July 14th, 2023. Key discussions included: 1) An overview of the welfare organization and its focus on benefits for members. 2) Agreeing on the scope of the welfare including registering members with a KES 200 fee and setting monthly KES 100 contributions. 3) Policies for provision of final sendoff payments and sickness benefits. 4) Selecting interim leaders until elections at the next general meeting while vacant positions will be filled by July 19th.
The minutes summarize a meeting of the Kilifi County Instructors Welfare held on July 14th, 2023. Key discussions included: 1) An overview of the welfare organization and its focus on benefits for members. 2) Agreeing on the scope of the welfare including registering members with a KES 200 fee and setting monthly KES 100 contributions. 3) Policies for provision of final sendoff payments and sickness benefits. 4) Selecting interim leaders until elections at the next general meeting while vacant positions will be filled by July 19th.
Download as DOCX, PDF, TXT or read online from Scribd
Download as docx, pdf, or txt
You are on page 1/ 4
MINUTES FOR KILIFI COUNTY INSTRUCTORS WELFARE MEETING HELD ON 14 TH
JULY 2023 AT MDZONGOLONI VTC
Members Present
1. Dan Maluti Acting County chairperson [Pingilikani]
2. Patrick Mbaga Kilifi North Chairperson [Mkwajuni] 3. Karisa Wale Kilifi North Vice Chairperson [Mdzongoloni] 4. Janet Sadi Ganze Representative [Ganze] 5. Wilfred Ngala Ganze Representative [Vitengeni] 6. Sharon Magu Ganze Representative [ Jaribuni] 7. Issah Muchwe Kilifi North Secretary [Mdzongoloni] 8. Patrick Balozi Kilifi North Organizing Secretary [Roka]
Absent with Apology
1. Caroline Mzungu Treasurer Kilifi North [Watamu]
2. Mary Muchai Magarini Representative [Mapimo]
AGENDA Welfare overview Scope of the welfare Policies Elections
Min 01/01/23: Preliminaries
The meeting started by a word of prayer from Janet Sadi at 1157hrs and afterwards the acting chairperson welcomed all the members to the meeting. The host welcomed and appreciated members for inaugural attendance. Every member introduced him/herself stating the designation and the Sub-county being represented. Min 02/01/23: Welfare Overview
The Acting County chairperson gave a brief summary on the journey of actualizing the dream of having Kilifi county instructors both under public service and board of governors join hands in issue based representation. The chairperson detailed the focus of the welfare that includes valediction package of members, sickness of members, and employment of BOG instructors and promotion of public service instructors.
Min 03/01/23: Scope of welfare
The members agreed on critical areas that the welfare should look into including;
Registration of members
After considering the proposals from the three sub counties represented the members agreed that any instructor who wish to join the welfare must register with a non-refundable fee of KES 200 with the initial registration period running up to 30th September 2023 after which all registered members will convene a general meeting tentatively on 10th October 2023. The present members appointed an interim treasurer Md. Janet Sadi Principal Gaze VTC [0724215438] who will handle the registration fee until the general meeting is held when elections will be conducted.
Monthly contributions
To boost the welfare kitty the members agreed to have a monthly contributions of KES 100 commencing in October 2023 when the elected officials will have opened a bank account to hold the funds. The present members suggested opening the account at Co-operative bank jointly by elected officials [Chairperson, Secretary General and Treasurer] after elections until the welfare is formally registered. Benevolent fund
From the proposals submitted from the represented Sub-counties the members adopted to consider deaths and sickness matters as stipulated Final sendoff In terms of death the members proposed the welfare to consider the following categories with the corresponding lump sum pay; S/ Category Description Amount in KES NO 1 Principal member 100,000 2 Member’s Spouse 100,000 3 Biological Children 50,000 4 Principal member biological Parents 25,000
The members agreed that incase a death occurs within a period the welfare cannot afford to offset the pay all registered members will make contributions to raise the specified amount.
Sickness
All members were encouraged to ensure that they are registered with National Health Insurance Fund [NHIF] and for the BOG staff the principals were urged to advise their boards on ensuring all staffs are under the NHIF fund so as to reduce the burden of medical bills. However, the welfare will give a consolation stipend of KES 10,000 to a contributing member who will be hospitalized [inpatient] for a period exceeding 14days.
Min 04/01/23: Policies
All registered members will sign a consent form indicating the beneficiaries of the final sendoff fee The registration fee is non-refundable A member will only benefit from the welfare if his/her contributions are up to date Deadline for submission of the monthly contribution to be on 10th of every month A member is free to continue contributing even when he/she seizes to be an instructor In-laws, step children and siblings will not be catered for by the scheme Min 05/01/23: Elections
The present members agreed that the election should be held after registration so as to allow the bona fide members elect their official. The members suggested the elections be held during the first general meeting of all registered members. But to allow for planning and transition an interim leaders were selected as follows;
S/NO POSITION HOLDER SUB-COUNTY Designation Gender
1 Chairperson Dan Maluti Kilifi South Principal PSC Male 2 Deputy Chairperson Vacant Magarini BOG Instructor Female 3 Secretary General Vacant Malindi BOG Instructor Female 4 Deputy Secretary G Issah Muchwe Kilifi North Principal PSC Male 5 Treasurer Janet Sadi Ganze Principal PSC Female 6 Organizing Secretary Vacant Kaloleni PSC Instructor Male 7 Deputy Organizing S Vacant Rabai BOG Instructor Female
The vacant interim positions to be filled by 19th July 2023 by the respective Sub-counties
Min 06/01/23: Adjournment
Having no other business the meeting was closed by a word of prayer from Sharon Magu at 1454hrs
