Student Handbook 2023 edition 1

TABLE OF CONTENTS

Brief History of the University of Baguio ii

University of Baguio Vision/Mission/Objectives 9

University of Baguio Course Offerings 27

Student Welfare and Services 37

Center for Counseling and Student Development. 37

Student Development Services 40

Linkages Office 41

Office of Student Affairs 43

Institutional Student Programs and Services 105

Admissions and Records Center 105

Athletics Office 123

Extension and Community Outreach Services 124

Library Department 127

Medical and Dental Clinic 133

Management Information System Office 134

Quality Assurance Office 135

Research and Development Center 137

Student Accounts Office 139

Security Office 152

Appendices 156
BRIEF HISTORY OF THE UNIVERSITY OF BAGUIO

The University of Baguio: Moving to Greater Heights

The University of Baguio, in its many years of successfully functioning

as an educational institution, has indeed continued to grow as one
of the country’s leading Universities. From its humble beginning as
a small technical school, UB has become one of the go-to schools for
many Filipinos and foreign students alike.

UNIVERSITY OF BAGUIO, then called Baguio Tech, remains as a

beacon of education for the Cordilleras and the Philippines.
Student Handbook 2023 edition 5
 Seven decades of educational services attest to the pioneering
spirit of its Founders: DR. FERNANDO “TATAY” GONZAGA BAUTISTA
and MRS. ROSA “NANAY” CASTILLO BAUTISTA – the golden hearted
couple who built a University that has remained steadfast through
the years.

Dr. Fernando G. Bautista was a professionally trained teacher

and educational administrator. The “Little Giant,” was the nickname
lovingly given to Tatay Bautista due to his small stature yet having
gigantic accomplishments.

Tatay Bautista was known as a sweet, humble man, who led a

simple and disciplined life. He was born in Tondo, Manila on March
10, 1908 under his loving parents, Placido Bautista and Benedicta
Gonzaga. Though both parents were uneducated and came from
humble beginnings, they never failed to instill the importance of
education to Tatay Bautista. He worked his way through elementary
and high school as bootblack (one who shoeshines for a living)
and newspaper carrier. He strived to acquire an elementary school
teaching certificate at the Philippine Normal School by working
as a plumber and graduated in 1928 as an honor student. After
graduating, he worked as a model demonstration teacher and
while doing this, he took up night classes at the University of the
Philippines. He graduated with a degree in BS Education in 1934
and continued to earn his Master’s in Education in 1936 at the same
university. He became an assistant principal in 1937 at the Gregorio
del Pilar Elementary school and in 1940 became Principal of the
Rizal Elementary School in Manila. He married Rosa Castillo in April
1938.

The Father of UB was a recipient of the Philippine Association of

Colleges and Universities (PACU) Most Outstanding Educator Award
in 1978. He also served as a delegate to the 1971 Constitutional
Convention. Tatay Bautista’s achievements are a testament to the
value he has in education, the contributions he brought to the
community and the University he founded are a living legacy to the
values he exhibited as a person.

1 Student Handbook 2023 edition

 Tatay Bautista passed away on October 9, 2002 at the age of
94. In his preface of Tatay’s biography, Dr. Amado C. Dizon, former
President of the Manuel L. Quezon University and PACU, wrote:
“When everything has been said about him (Tatay), he will be
remembered, most singularly for being a great educator.”

“Nanay” Bautista, as UBians so fondly calls her, was a petite

woman but had enormous impacts in her role in educational
management. She was the “little giant’s” guiding spirit; the notion
of “behind ever man’s victory/success is a woman” aptly applies to
Mrs. Rosa C. Bautista.

Nanay Rosa grew up in Tondo where she finished her basic

education. Coming from a place notorious for being far from ideal,
Nanay had to struggle in order to gain any success. With the help of
her supportive parents, she was able to overcome her circumstances
and developed a character of rigid self-discipline, a feat that would
allow her to become the success that she was. Her strength of
character manifested in her love of work, her steadfastness and
tirelessness, and in the value she placed on resources even on
seemingly little things. Her simplistic lifestyle and close attention to
details are among the many admirable traits Nanay has that should
be emulated.

Nanay Rosa was fully prepared professionally to carry out her

task as an educational leader. She obtained an elementary teacher’s
diploma, as honor graduate at the Philippine Normal University,
Manila, in 1935; and an M.A. in Education at the University of the
Philippines, in 1959.

Nanay started off her professional life as an elementary and

high school teacher in various schools in Manila and Baguio. She then
went on to work as a high school principal and supervisor as well.
When Baguio Tech (UB) was established, she worked as its Supervisor,
Principal, secretary-treasurer and member of the faculty. Despite her
many titles, and duties as a mother, she was also still able to actively
participate in many professional and civic organizations where she
occupied key positions of leadership. Her constant presence as a

Student Handbook 2023 edition 2

leader in the many things she does is a testament to the tirelessness
and steadfastness that Nanay Rosa was known for. She passed away
on February 6, 1987.

The couple successfully reared seven remarkable sons who have

been successful in their chosen careers: Fernando Jr. (+), Second
President of the University of Baguio; Benjamin, a progressive
architect, former chairman of the UB Board of Directors; Reinaldo,
Third President of UB and former chairman of the UB Board of
Directors; Leonides, a successful businessman and former chairman
of the UB Board of Directors; Herminio, Sixth President of UB;
Virgilio, Fifth President of UB; and Joselito (+), former member, UB
Board of Directors.

The Founding of UB: The Birth of a University

Despite the country still recovering from the ravages of World
War II, Tatay and Nanay Bautista were still determined to dedicating
themselves to educating the youth. Unsatisfied with simply assisting
others, they opted to establish their own school in order to truly
deliver quality education to the youth.

Though they did not know it yet, Tatay and Nanay Bautista
were about to establish an institution that would affect the lives of
thousands of people. In August 8, 1948, the couple opened their
humble school in the city of pines and called it Baguio Technical and
Commercial Institute (popularly known as Baguio Tech).

Baguio Tech started off as a modest five-room structure

along the famous Session Road tucked between Mabini Street
and Malcolm Square (now called People’s Park). The school that
started with 80 students would soon snowball into an institution
that would successfully produce noted educators, businessmen,
bankers, accountants, medical technologists, dentist, engineers,
nutritionists, criminologists, hotel and restaurant managers,
physical therapists, computer programmers, computer engineers,
optometrists, architects, public administrators, nurses, lawyers, and
other professionals. Noted Alumni are now serving their respective
communities and nation, and contributing their fair share in national

3 Student Handbook 2023 edition

and international development. Indeed from the humble student
population of 80, the University of Baguio now serves around 18,552
at the onset of the new millennium and shows no signs of stopping.

The dedication of UB’s founders along with their determination

of delivering high quality education with their dedicated team of
pioneering teachers allowed Baguio Tech to successfully keep going
during its early years.

Growth and Development

Baguio Tech started off with five pioneering teachers, they
taught the first batch of students enrolled in high school, automotive
mechanics, radio mechanics, typing, stenography, and bookkeeping.
These teachers were Julian Reyes, Honorio Estepa, and Canuto
Mabalot who taught stenography, bookkeeping, and typewriting
respectively. The other two teachers were of course, Tatay and Nanay
Bautista who taught english and algebra. Shortly after, they were
joined by Mrs. Epifania S. Encarnacion, Mrs. Culasita Ylagan, Engr.
Loreto Andrada, Ms. Carmen Espina, and Loreto Alzate, who also
taught in the high school department. During this time, Jorge E. Borja
headed the Radio department; Engr. Vivencio Villaluz headed the
Automotive Mechanics Department. Dr. Fernando Bautista (Tatay)
served as director while Mrs. Rosa C. Bautista (Nanay) served as
the secretary; Mr. Canuto Mabalot also served as the treasurer, Mr.
Constacio De La Cruz served as the janitor, security guard, messenger,
and information clerk all rolled into one.

Two more teachers joined in 1949: Mr. Ambrosio Delmendo

and Mrs. Loreto Delmendo-Callao. Mrs. Apolonia Diaz also joined the
team as a staff clerk (later registrar). Mrs. Victoria Delos Reyes joined
the faculty the next year. Later, Pedro Indunan (who becomes the
DECS Regional director for CAR later), Mr. Daniel Vergara, Mrs. Ella
Grande, Mrs. Illuminada C. Boado, Mr. Pio Tadaoan, and Mr. Patrick
Ikid also joined the staff.

Baguio Tech initially only offered high school and short-term

courses but were eventually expanded due to current demands. The
school moved in to a new 1000 square-meter campus in 1950 located

Student Handbook 2023 edition 4

in General Luna Road. With the opening of the new building (referred
to as the main building back then) the school also established the
College of Liberal Arts (now called STELA) and the Normal Training
Department for Prospective Teachers. This was due to the demand
for more elementary school teachers. With Baguio Tech now offering
four-year degree courses, the school became officially recognized
as the Baguio Technical and Commercial College in 1950. In 1958,
the College of Engineering was established as a response to the
technological changes rapidly happening around the country.

During the early 60s, the community, particularly the alumni,

sought to make Baguio Tech the leader in professional growth for
teachers in Northern Luzon. They also saw it fit for the school to
take the lead in promoting the preservation of culture with particular
emphasis on minority groups. This resulted in the establishment of
the Graduate School, which aimed to advance the professional status
of many in the fields of education, public administration, criminology,
and dentistry education.

The Science High School, “a distinct institution within an

institution,” was founded in 1963, by Reinaldo C. Bautista (then
Executive Vice president, later Third president and past chairman of
the Board of Directors). The Science High School started from a class
of 40 pioneering students, called then the Special Science Scholar
Section (SSSS) in the school year 1963-1964. The school has grown
to a complete high school, the first class having graduated in 1967.

The demand for improved police services in the late 60s

paved the way for Baguio Tech to open the Bachelor of Science in
Criminology course in 1967. This course would go on to be one of the
school’s most successful courses, constantly topping the country’s
rankings for producing Criminologists and Forensic experts even up
to the present.

Demand for medical technologists in and out of the country

also spurred on the opening of the Bachelor of Science in Medical
Technology in 1967. It was initially under the College of Liberal Arts
but later became its own college as the College of Medical Technology
in 1994.

5 Student Handbook 2023 edition

 After 21 years of successful service, Baguio Tech was officially
recognized as a university on August 7, 1969. On this momentous
occasion, Baguio Tech officially became the University of Baguio with
its official University Charter signed by then secretary of Education,
Dr. Onofre Corpuz.

On December 18, 1969, Dr. Fernando G. Bautista (Tatay) went

from being the director of Baguio Tech to being the first president of
the University of Baguio, which was made official in an investiture
ceremony. Ranking officials of the Department of Education, City
officials, heads/representatives of 20 educational institutions from
the United States and Great Britain along with presidents of more
than 60 colleges and universities in the Philippines participated in
the investiture rites installing Tatay Bautista as the first President of
the University of Baguio.

UB Flourishes Under the Second Generation

During the 70s Dr. Fernando Bautista opted to run as a
delegate for the 1971 Constitutional Convention. He relinquished
his position as president of UB but remained the Chairman of the
University Board of Directors. His eldest son Dr. Fernando Bautista
Jr., took over as Second President of University of Baguio. During the
latter’s incumbency, more programs were opened in response to the
ever growing needs that brought forth new goals and new plans. The
following courses were opened in 1974: The B.S. Medical Technology
program was granted government recognition in 1975, Master in
Business Administration, Police Science, BS Biology, Architectural
Drafting, Sanitary Engineering, Chemical Engineering and Pre-
Dentistry. Doctor of Education, Kindergarten and BS Mathematics
were opened in 1976 while BS Secretarial Administration and BS
Forestry started in 1978.

In June 1980, Dr. Reinaldo C. Bautista took over as Third President

of the University of Baguio. During his term, the following programs
were opened: Doctor of Dental Medicine (1980) that established the
College of Dentistry which maintained its status as one of the top five
Dentistry schools in the country; and Bachelor of Science in Hotel and
Restaurant Management (1981), another flagship of the University.

Student Handbook 2023 edition 6

 The only outsider (not from the Bautista clan) to become
President – Atty. Wilfredo Wi, took over as fourth President of the
University of Baguio in June 1989. During his incumbency, computer
courses were introduced and the Computer Center was established.

In 1990, the University of Baguio would be shocked to its core

as it had to overcome two grave challenges. In June 10, 1990 a fire
broke out in the University of Baguio, which greatly damaged some
of its key buildings: the UB main building, administration building,
the college of education/graduate school library along with damaging
several lab equipment, supplies, and offices. A month later, on July
16, 1990, the infamous Baguio killer earthquake destroyed the
top floors of the UB Commerce building, part of the Au-Gym, and
part of the engineering building. The FRB building and hotel were
destroyed. During this time, enrolment understandably dropped.
These misfortunes only served to slow down the University of Baguio
however, as it still successfully rose above the ashes and rubbles
these calamities left behind.

Many considered the University of Baguio to have fully recovered

after it rehabilitated its Commerce and Engineering Building.
Additionally, the new library was operational. The university’s
computer center grew from the state-of-the-art Local Area Network
facilities system to an Advance Technology (AT) Computer system and
sophisticated network software and University-wide automation. UB
Square, the university’s newest building, also became operational in
1994 and the new Allied Medical Sciences (AMS) building becoming
operational in June 1998.

On April 1, 1992, Dr. Virgilio C. Bautista took over as fifth

president of the University of Baguio. He was officially installed in
solemn Investiture Rites on October 18, 1992. On May 30, 1994, he
was conferred the degree of Doctor of Humanities, honoris causa,
by the University of Pangasinan. Under his dynamic leadership, UB
continued marching on, in the pursuit of the institution’s vision,
mission and goals. During his incumbency, more programs were
opened and enrolment remarkably increased.

7 Student Handbook 2023 edition

 During the incumbency of Dr. Virgilio C. Bautista, the following
colleges were established: College of Physical Therapy (1992),
College of Optometry (1993), College of Medical Technology (1994)
after the program, had been weaned from the College of Arts and
Sciences; College of Hotel and Restaurant Management (1994) after
the program had been separated from the College of Commerce
to which it was transferred from the College of Education in 1993;
College of Information and Communications Technology (June 2002)
after the BS Computer Science, BS Computer Engineering, Two and
Three-Year Computer Technology, Computer Technician programs
had been weaned from the College of Engineering; College of Nursing
(May 2002) and College of Law (May 2002). Incidentally, the UB
Graduate School programs had to be distributed to pertinent colleges
during the Second Semester; SY 2001-2002 as per instruction of the
Commission on Higher Education. All education graduate programs
were placed under the College of Teacher Education; business
graduate programs, under the College of Commerce; criminology
graduate programs, under the College of Criminal Justice Education;
dentistry graduate programs, under the College of Dentistry; and the
public administration graduate programs, under the College of Arts
and Sciences.

It was also during this period that the following academic

programs were granted government recognition: Doctor of Philosophy
in Development Education (2000), Master in Public Administration
(1992), Master of Science in Dentistry (1999), Master of Science in
Criminology (1998), Dental Technician (1995), BS in Radiologic
Technology (1999), Associate in Health Science Education (1999),
Computer Secretarial (1996), BS Tourism (1997), Associate in Hotel
and Restaurant Management (1994), BS Sanitary Engineering and
Environmental Engineering (1993), BS Architecture (1996), BS in
Computer Engineering (1998), BS Industrial Technology (1999), BS
Computer Science (1996), Associate in Geodetic Engineering (1995),
Certificate in Building Construction (1994), Certificate in Computer
Technician (1994), Two-Year Computer Technology (1996), Three-
Year Associate in Geodetic Engineering (1995), Certificate in Building
Construction (1994), Certificate in Computer Technician (1994), Two-
Year Computer Technology (1996), Three-Year Computer Technology

Student Handbook 2023 edition 8

(1996), Two-Year Computer Technician (1994), One-Year Computer
Programming (1993), Five Months Basic Computer Programming
(1993), Doctor of Optometry (1995), BS Physical Therapy (1994),
BS Occupational Therapy (1999), BS Nursing (Government Permit,
2002), and Bachelor of Laws (Government Permit, 2002).

In June 2003, Engr. Herminio C. Bautista took over as Sixth

President of the University of Baguio. During his term, government
recognition was granted to the following UB programs: BS Nursing
and Bachelor of Laws. In addition, Level III – re-accredited status
was granted to the following programs: Liberal Arts, Business
Administration, Elementary Education and Secondary Education in
October 2007. Also, more academic linkages were forged between
UB and local and international institutions. Under his leadership,
the University of Baguio Research and Development Center gained
recognition as one of the outstanding research centers in the country.

The University of Baguio was designated as Center of

Development in Sanitary Engineering by the Commission on Higher
Education (CHED) and as Center for Training and Development by the
Department of Science and Technology (DOST) in JAVA Programming,
ORACLE Developer and Database Administrator Track. DOST have
also accredited the University to offer Computer Technology Programs
and Electronics and Communications Engineering (BSECE).

During that period, the vision/mission/objectives of the

university were as follows:

Vision
The University of Baguio, believing in the pursuit of perfection,
envisions itself to be a leading educational institution.

Mission
The University of Baguio commits itself to the development of a
graduate who possesses:
1. Christian values;
2. academic excellence and professional competence;
3. social awareness and involvement;

9 Student Handbook 2023 edition

4. sense of responsibility and accountability;
5. dynamic Filipinism;
6. consciousness for personal health and physical well-being; and
7. deep concern for the environment

Objectives
1. To provide a moral and intellectual training in a Christian
atmosphere that promotes the internalization of values founded
on divine and human rights, on upright living and on the ultimate
destiny of man;
2. To promote intellectual development that enhances the positive
applications of the student’s abilities, capabilities, knowledge,
skills, talents and potentialities in response to the needs of the
society;
3. To make itself a dynamic and accessible instrument in the training
of individuals in the promotion of equality of opportunity, social
awareness and social justice;
4. To educate individuals to be deeply responsible and accountable
for their decisions and actions;
5. To develop pride in being a Filipino;
6. To provide programs and activities that develop, promote and
enhance health and fitness; and
7. To develop awareness and concern for the environment.

The Third Generation Spearheads 21st Century

June 2009 marked a milestone in the illustrious history of the
university when Mr. Johann Ben A. Bautista became the seventh UB
president and first member of the third generation Bautista clan to
be appointed to the position. With the opening of its new several
programs, The University of Baguio continues to grow as one of the
nation’s significant educational institutions. In 2009, the Bachelor of
Science in Information Technology was opened under the College
of Information Technology. Two new programs followed, namely
Bachelor of Arts in Music under the School of Liberal Arts and
Human Sciences, and Bachelor of Science in Forensic Science under
the School of Criminal Justice and Public Safety. Both courses were
offered starting school year 2012 – 2013 during the incumbency of
Mr. Johann Ben A. Bautista.

Student Handbook 2023 edition 10

 The vision/mission/objectives of the university underwent
changes during this time. From school year 2010 – 2013, the UB
VMO were:

Vision
The University of Baguio, in its pursuit of relevant and responsive
education, envisions itself to be a leading institution of focused yet
balanced learning.

Mission
1. The UB family is committed to create a dynamic academic
environment conducive to the development of globally
competitive professionals whose skills and talents are put to use.
2. Guided by the Divine Providence, UB provides relevant and
responsive education where students enjoy focused yet balanced
learning using up-to-date curricula and facilities.
3. Towards this goal, UB empowers its officers, faculty and employees
who shall serve with the highest degree of professionalism,
competence, integrity, and dedication.

Objectives
1. provide a globally competitive professional:
a. who can pass all relevant tests needed in the practice of his/her
profession;
b. who is armed with the relevant skills, talents, abilities and
knowledge needed for the optimum application of his/her
chosen career;
c. whose English and computer proficiency are second to none
among graduates in Northern Luzon.
2. provide moral and intellectual training that promotes the
internalization of values founded on human rights;
3. make itself a responsible instrument in promoting and developing
social, political, economic, and environmental awareness towards
achieving equity and social justice;
4. provide programs that promote, develop and enhance mental,
physical and spiritual fitness; and
5. develop and enhance among its studentry, administrators, faculty,
and employees, a strong sense of patriotism.

11 Student Handbook 2023 edition

 The term of Sir JB, as he is commonly referred to, ended after
the Second Semester of S.Y. 2014-2015. Prof. Dhanna Kerina (M’
Ynna) Bautista-Rodas was appointed as the eighth UB president. It
was in her term where the K to 12 program of the Department of
Education (DepEd) was fully implemented as they saw the need of
the addition of two more years to basic education. This resulted in
the Basic Education being expanded from the original Grades 1 to 6,
and 1st year to 4th year high school to Grades 11 to 12. High school,
from the original 4 years has become 6 years (Junior High School
- Grade 7 to Grade 10; Senior High School - Grade 11 to Grade 12).
This development in the basic education also meant that there would
virtually be no college freshmen from school years 2016 – 2018, thus
requiring the university to initiate moves to mitigate its effects on its
operations.

The second change was brought about by the implementation

of ASEAN Economic Community as ratified by member-nations of the
Association of Southeast Asian Nations (ASEAN). The regional move
aims to create economic integration based on equal partnership and
participation among the 10 countries that signed the agreement.
The educational sector joined in moving towards convergence with
the synchronization of the school calendar to match that of ASEAN
members. Beginning school year 2014, the University of Baguio
shifted the start of its academic calendar from June to August to
accommodate foreign students who want to avail of the academic
programs of the university.

Fondly called Sir Javi, Engineer Javier Herminio D. Bautista was

installed as the Ninth President of the University of Baguio. In July,
2018 he arrived in the advent of new curricular designs for the degree
offerings in the University, welcoming with him a new generation
of students—those that have completed K+12 education. His first
major project was the new building at the site of the demolished
old high school building. To be called the Legacy Building, this
multistoried building is eyed to house the growing UB Senior High
School department, as well as new laboratories, student lounge,
basketball court, and offices.

Student Handbook 2023 edition 12

 In 2020, the world was put on a standstill with the COVID-19
pandemic and various modalities, strategies, and learning delivery
systems were considered. Face- to-face classes were suspended for
everyone’s welfare and safety, and flexible learning modalities were
introduced to keep up with the worsening situation. With Sir Javi
and the academic council’s efforts and leadership, online learning
management systems were introduced, and the University of Baguio
was among the first HEIs to invest with top LMS networks like Google
(Gmail, Classroom, and Meet) and Canvas LMS. To accommodate
learning preferences and varying student situations, the University
gave the students options for learning, to take either online delivery
or modular with printed packets. Putting the staff, students, and
teachers’ safety and wellbeing was the university’s top priority. The
University of Baguio, ever a symbol of resilience, continues to make
relevant adjustments, strategies, and retrofitting efforts to align
programs, events, facilities, laboratories, and offices with the “New
Normal” and to transition back slowly to face-to-face learning.

Moving on to a Promising Future

As changes envelop the socio-economic landscape, the
University of Baguio is ready to keep up with the exciting changes in
the sphere of education. Under the sterling leadership of its president,
the faculty, employees and students, UB is well-prepared to keep up
with the challenges and attain new heights of accomplishments.

UB’s Accreditation Status

One of the thrusts being strongly pursued by UB is the
accreditation of its academic programs.

The following programs presently enjoy the benefits of Level IV

Reaccredited status:
• Bachelor of Arts in English
• Bachelor of Elementary Education
• Bachelor of Secondary Education
• Business Administration
• Dentistry

13 Student Handbook 2023 edition

The following programs presently enjoy the benefits of Level IV
Accredited status:
• Hospitality Management
• Medical Technology

Meanwhile, the following programs have been granted Level III

Reaccredited status:
• Doctor of Philosophy in Development Education
• Master of Arts in Education
• Master in Business Administration
• Master in Public Administration
• Master of Science in Criminal Justice Education
• Accountancy
• Computer Science
• Criminology
• Tourism Management
• Junior High School
• Science Junior High School
• Elementary

The following programs have been granted Level II First Reaccredited

Status:
• Information Technology
• Master of Arts in English

The following programs possess Level I Formal Accredited status:

• Architecture
• BA Communication
• BA Political Science
• Doctor of Philosophy in Criminal Justice
• Nursing
• Psychology

Autonomous Status
Two marks of distinction and quality education are deregulation
and autonomy. The University of Baguio was granted its Deregulated
Status in 2001, which it enjoyed for seven years. The university

Student Handbook 2023 edition 14

continued its remarkable performance as an academic institution,
so that on March 11, 2009, the Commission on Higher Education
pursuant to the Commission en banc (CEB) Resolution No. 076-2009,
granted the University of Baguio, the Autonomous Status for a period
of five years (March 11, 2009 – March 30, 2014). Instead of resting on
its laurels, through the leadership of Engr. Javier Herminio D. Bautista
as the appointed ninth UB president, the university incessantly
improved its academic programs and services to achieve its Vision,
Mission and Objectives and attain organizational excellence. This
resulted in the extension / grant of Autonomous Status to the
university from 2014 up to the present.

Centers of Excellence and Development

As a testament to the quality of instruction offered by the
University, the Bachelor of Science in Criminology Program has
been granted the status as a Center of Excellence effective January
1, 2016. Meanwhile, Teacher Education Programs are considered as
Center of Development effective April 1, 2016.

Performance in the Licensure Examinations

As a testament to the quality education that UB provides,
the board passing rates in several programs such as Criminology,
Dentistry, Medical Technology, and Teacher Education (Elementary and
Secondary) are consistently higher than that of the national passing
average based on Board Examinations from 2015 to 2022.
The university, too, is home to numerous top board takers as can
be seen in the following list. Along with the overall passing rates, this list
of topnotchers is indicative that the University of Baguio lives up to its
promise of delivering quality education in a fun-learning environment.
UB was also recognized as Top Performing School by the
Professional Regulation Commission (PRC) for the excellent performance
of UB graduates in the board examinations for Medical Technologists,
Criminologists, Nurses, Professional Teachers, and Sanitary Engineers.

Architects
Arch. Jenny N. Diwayan – 10th place, January 2020
Arch. John Derick R. Dasugo – 3rd place, June 2016
Arch. Frances Nikko L. Bumanglag – 9th place, January 2016
15 Student Handbook 2023 edition
Certified Public Accountants
Stephanie A. Solomon – 5th place, October 2015
Tom Braian Aguilar – 3rd place, May 2013
Randy Ventanilla – 8th place, May 2010
Rex B. Banggawan – 6th place, October 2006
Zeus Vernon B. Millan – 6th place, October 2006

Civil Engineers
Engr. Joel B. Zulueta – 9th place, May 2017
Engr. Edilbert T. Abunaga – 6th place, November 2008
Engr. Wilfred Mina – 3rd place, 1980
Engr. Luis Lao – 2nd place, 1979
Engr. Rolando San Pedro – 7th Place, 1965

Criminologists
Claire D. Rufino – 4th place, June 2019
Fairybelle K. Liwayan – 9th place, June 2017
Sedwin A. Galla – 7th place, April 2016
Warren G. Moyao – 6th place, April 2015
Clementina M. Tomeg - 5th place, April 2014
Morrison D. Imingan - 10th place, April 2014
Abbas S. Macadatar - 2nd place, October 2013
Leah G. Moyao – 6th place, April 2013
Jouie L. Donato - 7th place, October 2012
Bartolome G. Bakian – 7th place, April 2010
Israel Neil L. Mani – 3rd place, April 2009
Byron J. Sapdoy – 4th place, April 2009
Elmer P. Gayao – 8th place, April 2009
Rhem Rick Corpuz – 2nd place, March 2008
Fernando Paduyao Jr. – 7th place, October 2007
Esperanza Aggalao – 2nd place, May 2007
Jeronnie F. Fartingca – 3rd place, October 2006
Darwin P. Marcos – 8th place, October 2006
Christopher Banglo – 3rd place, May 2006
Wilson Kimayong – 4th place, August 2004
Ofelia Valdez – 7th place, August, 2004
Laurence Abowac – 3rd place, March 2004
Charesma Grace Killip – 8th place, March, 2004
Student Handbook 2023 edition 16
Walter W. Annayo – 3rd place, March 2003
Melchor M. Tejada – 6th place, March 2003
Roger B. Ngao-I – 8th place, March 2003
Roland T. Dayagan – 4th place, September 2002
Aurea M. Balas – 3rd place, March 2002
Allan Ernesto G. Elefante – 10th place, September 2001
Heinreich Alafriz – 2nd place, March 2001
Andree Michelle C. Camhol – 1st place, March 2000
Michael Daskeo – 2nd place, September 1999
Paul Gomangan – 9th place, September 1998
Julius M. Paredes – 2nd place, April 1997
Reyvo P. Sannad – 4th place, April 1997
Metadio I. Patting – 6th place April 1997
Christopher Depnag – 2nd place, April 1996
David Malingan – 6th place, April 1996
Manuel Obrera – 10th place, April 1996
Henry C. Eduarte – 4th place, November 1994
Norberto Delmas – 4th place, November 1993
Francisco Bilog – 6th place, November 1993
Joshua Maximo – 10th place, November 1993
Pablo Keryao– 1st place, November 1992
Reyno Sannad – 4th place, November 1992
Vicente C. Bulilan – 6th place, April 1988
Robert B. Tuyadan – 10th place, April 1988

Dentists
Dr. Kathleen Bernaldo Manuel - 8th place, May 2022
Dr. Maria Salvacion Riñopa Daci - 2nd place, January 2022
Dr. Shaira Catalonia Cabalonga - 10th place, January 2022
Dr. Mark Herald D. Binuya – 10th place, May 2019
Dr. Francis Xavier D. Villaroman – 10th place, May 2018
Dr. Kadelyn Joy T. Bangiacan – 8th Place, June 2015
Dr. Vangie C. Bangloy – 4th Place, June 2015
Dr. Maryam T. Paiest – 9th Place, June 2014
Dr. Jalene D. Alip – 6th place, May 2012
Dr. Jefalyn Mae Garcia- 2nd place, December 2010
Dr. April Sherry Mae G. Guillermo-3rd place, December 2007
Dr. Grace O. Calixtro – 5th place, 2001
Dr. Laura Lacaden – 2nd place, 1997
17 Student Handbook 2023 edition
Dr. Ruthgar B. Tecson – 7th place, 1996
Dr. Erwin Isaguerre – 8th place, 1992
Dr. Margaret Fevelyn E. Hora – 5th place, 1992
Dr. Clarence Hill – 6th place, 1989
Dr. Eleanor Fernandez – 6th place, 1984
Dr. Eleanor Fernandez − 6th place, 1984

Electronics Engineer
Engr. Rom Ivan F. Balangue - 6th place, October 2021

Elementary Teachers
Reina Angeli C. Tamayo – 3rd place, March 2015
Sheena T. Merino – 7th place, March 2013
Jenny M. Cuyahon – 4th place, April 2008
Jessa Aiza C. Baño – 10th place, August 2005

Medical Technologists
Ryal Anthony C. Lauron – 4th place, March 2021
Ina Desiree L. Mamauag – 9th place, March 2019
Glendon Keane P. Andam – 10th place, February 2017
Nhoelyn E. Burcao – 10th place, March 2016
Michael C. Bangloy – 5th place, March 2010
Mr. Ricardo Pangan III, 6th place, March 2004
Ms. Millette Dela Cruz, 10th place, August 2004
Mandy Delfin – 4th place, 1992
Hipolito Wi – 2nd place, 1989

Midwife
Mary Jane M. Buslay – 7th place, November 2018

Nurses
Joel-Patrick Santiago – 7th place, November 2021
Marianne Abegail Siojo Casimina – 8th place, November 2021

Physical Therapists
Roland A. Guerrero – 7th place, June 2006
Cecilia Arceo – 9th place, 1998
Student Handbook 2023 edition 18
Psychometricians (BS Psychology)
Diana L. Camigliano – 2nd place, October 2018
Joyme C. Regacho – 8th place, October 2018
Vanessa B. De Leon – 10th place, October 2018
Sanitary Engineers
Engr. Cherish M. Rillera -1st place, January 2016
Engr. Jenny Dawn D. Valdez – 1st place, August 2015
Engr. Romnick Del Rosario – 8th place, September 2011
Engr. Joel N. Dang-as − 8th place, September 2009
Engr. Ariel P. Moyaen – 3rd place, February 2009
Engr. Marvis Guzman – 4th place, September 2008
Engr. Noli Alzate – 9th place, February 2007
Engr. Smith Bayangan Dawaton – 10th place, September 2006
Engr. Oishen Phoebe Owatan, 5th place, September, 2004
Engr. Ramon Villanueva 2nd place, 1994
Engr. Romeo Quizon – 2nd place, 1990
Engr. Richard Cruz – 6th place, 1990
Engr. Eugenio Tadeo – 1st place, 1988
Engr. Mandy Tanas – 3rd place, 1988
Engr. Isabelo Abing – 2nd place, 1982
Engr. Ferdinand Tom - 4th place, 1982
Engr. Patrick Jacaban – 2nd place, 1981
Engr. Alex Payumo – 5th place, 1981
Engr. Edward Quinones – 6th place, 1981
Engr. Leonardo Areola – 7th place, 1981
Engr. Thelma Carias – 8th place, 1981
Engr. Johnny P. Oamil – 8th place, 1979
Engr. Susan Nalog – 9th place, 1979

Secondary Teachers
Florence R. Duldulao – 9th place, March 2018
Arvin Cabalhin – 10th place, September 2017
Von Ryan G. Pangwi – 10th place, September 2008

Linkages
UB has established linkages with several local, regional, national
and foreign educational institutions and business establishments for
faculty and students’ academic and cultural exchanges, and students’
on-the-job training or internship.
19 Student Handbook 2023 edition
Among these are:
• Sherlock Institute of Forensic Science
• Centara Hotels and Resorts
• John Duong Human Training and Consultant Company, LTD
• GAIA International Education
• The Academic Society of Convergence Science (ASCONS)
• College of Asian Scholars (CAS)
• Huachiew Chalermprakiet University (HCU)
• INTI Universal Holdings SDN BHD
• Liaoning University International Education Center
• College of Local Administration – KKU
• Krasae Pattana School

UB has also established tie-ups with industrial establishments

locally and abroad, to provide global exposure to its students in their
practicum and on-the-job training (OJT) programs. For instance, the
School of International Hospitality and Tourism Management and
School of Business Administration send their students for OJT in
notable business establishments in Baguio and other cities in the
country.

The University of Baguio has also gone international by sending

its senior students in Hospitality and Tourism for their International
internship to establishments in the United States and Thailand.
The School of Teacher Education and Liberal Arts has linked with
College of Asian Scholars in Thailand while the School of Nursing has
established its new partnership with Kawasaki Health in Japan.

The UB School of Teacher Education and Liberal Arts has forged

linkages with public and private elementary and secondary schools
for off-campus student teaching.

The UB School of Engineering and Architecture and School

of Information Technology has forged partnership with Texas
Instruments.

The university strengthens its partnership with leading

institutions, industry and government sectors to respond to the needs
and demands of the national and international workforce.

Student Handbook 2023 edition 20

The University of Baguio today
From the initial five course offerings of Baguio Tech, the
University of Baguio now an autonomous University, offers 27
undergraduate degree programs, 11 graduate programs and 2 short-
term programs where students can choose from, a Kindergarten
school, Elementary school, Junior High School, Junior Science High
School, Senior High School, and a Senior Science High School. The
university is proud to claim its prominent status as an education
pioneer and leader in this country. It has grown to be an institution
of close to 19,000 students and more than 400 faculty members. It
now counts 12 buildings, which house 10 schools, two high schools,
one elementary school, various science and technical laboratories,
libraries and an audio-visual center, a 5,000- seat Au-Gym, a medical
& dental clinic, a clinical laboratory, x-ray laboratory, a research
center, and a community outreach center. A physical therapy clinic is
the latest addition to the long list of facilities that serve the students
and community.

After seven decades of productive endeavors, UB gears itself

to meet the complex challenges of the third millennium. In its
continuous search for perfection, the university provides education
that conforms to the highest standards while developing individuals
who are able to integrate into society as empowered and ethical
professionals. The university therefore produces a graduate who
manifests a high standard of learning and has mastery of relevant
skills leading to an exemplary performance in his/her chosen field.
He is able to use his intellectual and practical skills in ways that will
benefit the community and environment.

The University of Baguio keeps moving on to greater heights!

21 Student Handbook 2023 edition

 UNIVERSITY OF BAGUIO VISION/MISSION/OBJECTIVES

Over the years, the University of Baguio has evolved to reflect

the changing needs of the society as well as the thrusts of the
university. The evolution is reflected in the changes in the vision,
mission and objectives of the university. The present vision/mission/
objectives respond to the dynamic and exciting national and global
educational and professional prospects for UB and its graduates.

Vision
In pursuit of perfection, the University of Baguio is committed to
provide balanced quality education by nurturing academic excellence,
relevant social skills and ethical values in a fun-learning environment.

Mission
The University of Baguio educates individuals to be empowered
professionals in a global community.

Institutional Objectives
The University of Baguio aims to produce a graduate who:
• exemplifies a higher standard of learning;
• manifests the mastery of relevant skills;
• upholds a conduct that is rightful and just;
• undertakes scientific and significant researches;
• advocates sustainable programs for the community and the
environment; and
• leads and demonstrates exemplary performance in the field of
specialization

Student Handbook 2023 edition 22

University of Baguio Core Values
The vision, mission and objectives of the university are underscored
by the core values that serve as the driving force behind UB’s
stakeholders. They affirm the commitment of the university towards
excellence within and outside the confines of the classroom. Each of
the core values is equally important and present in all undertakings,
thus:
UB Core Values: Competence + Integrity = Service

Competence
University of Baguio is committed to nurturing excellent
professionals.

Integrity
University of Baguio is committed to cultivating a
community with ethical values.

Service
University of Baguio is dedicated to building a community
that advocates sustainable programs for the society and the
environment.

University of Baguio’s 5 Graduate Attributes

Graduate attributes are qualities that are expected from all graduates
of the University of Baguio at any level that are developed during
their learning career here in the university. This gives them an edge
in a very competitive world, giving them more of an advantage both
in the country and overseas.

Quality assurance in education has become an emphasis in many

educational institutions around the world. Developing, maintaining,
and demonstrating these graduate attributes help assure everyone
else that graduates have indeed received a high-quality education
and have been developed holistically.

The University of Baguio, in its constant pursuit to producing globally

competitive professionals, have established their own set of graduate
attributes, so what are they?

23 Student Handbook 2023 edition

The University of Baguio’s Graduate Attributes
1. Critical and Creative thinkers
UB encourages its students to think in a more resourceful and
innovative way, to see the broader picture and analyze all sides in
order to come up with ideas, concepts, solutions, and opinions.

Critical and creative thinking allows the graduate to look at a

certain problem and come up with several solutions that may be
more innovative. It also allows them to evaluate knowledge they
receive, letting them question whether something is verified or
not, a skill very much needed in today’s world of fake news and
misinformation.

Critical and creative thinking allows for a more sensible thinker,

one that is open to different ideas but still evaluates their worth in
any given situation. It allows an individual to hear other people,
take in what they have to say, and come up with their own ideas
all still grounded in logic, reason, and facts.

2. Active and Lifelong Learners

Learning doesn’t stop when you leave the university, and UB
teaches its students to always be open to learning. These ensures
that UB graduates stay relevant and will always be updated in
their chosen careers or fields.

Active learners have an attitude of eagerness in participating

in furthering their knowledge whether through self-directed
learning, discussions, seminars and trainings, creative projects,
or other means of learning.

By encouraging this kind of behavior or attribute, UB ensures that

its graduates will never be left behind and will always be at the
forefront of industry specific innovations and knowledge.

3. Reflective Leaders
Self-awareness, careful observation, and flexible responses, these
are the attributes of a reflective leader and all of them are developed
during a student’s stay with UB. Whether it’s through the student
council, club memberships, competitions, community outreach,
Student Handbook 2023 edition 24
 and the learning process, all students of UB are encouraged to
take lead and see how they can make a difference in their own
little way.

The best way for them to do this is to observe and be open to

feedback. This in turn, allows them to not only come up with their
own innovative ways to deal with different problems or issues, but
also to take a good look at themselves.

Careful observation does not only involve looking around you but
also looking at yourself, by doing so you can deduce what to do
to improve both yourself and the world around you. Reflective
leaders are ones who lead for the benefit of everyone, are just, and
can always be relied on, NOT someone who leads for their own
benefits and destroys everyone or everything around them. UB
trains reflective leaders.

4. Effective Communicators
Effectively communicating means delivering what you want to say
properly in an effective and clear manner while also being receptive
to the input of others. Basically, being able to communicate in a
clear and direct way in a manner that is easy to understand.

An effective communicator is not one that necessarily has to use big

words, there is no meaning in using them if the directed audience
does not get it. Here in UB, students are trained early on to speak
in a clear and concise manner, added vocabulary is a bonus, but
what is most important is properly delivering what you intend to
say, minimizing misunderstandings and misinterpretation.

5. Service-Driven Citizens
UB develops the idea that good customer service drives up business
or careers. There is value and benefits when a customer leaves a
business or service very satisfied.

It is also about giving the best service that one could give in their
capacity, much like how the University of Baguio always strives
to deliver its quality education. This attribute is one that UB itself
regularly shows.

25 Student Handbook 2023 edition

When one is service driven, they incorporate and nurture ethical
skills in their fields, are able to properly interact with others, and
are able to foster a relationship with their colleagues, clients,
employers, the country, and environment.

When a client knows you gave them the best service you could
there will always be positive returns.

Student Handbook 2023 edition 26

UNDERGRADUATE PROGRAMS
Bachelor of Science in Accountancy (BSAc)
Bachelor of Science in Business Administration (BSBA)
Majors:
• Financial Management
• Human Resource Development Management
• Marketing Management
• Operations Management

GRADUATE PROGRAMS
Master in Business Administration with Thesis (MBA)
Master in Business Administration - Professional Track (MBA)
Doctor in Business Administration (DBA)
27 Student Handbook 2023 edition
UNDERGRADUATE PROGRAMS
Bachelor of Science in Criminology (BSCrim)
Bachelor of Forensic Science (BFSci)

GRADUATE PROGRAMS
Master of Science in Criminal Justice with Specialization
in Criminology (MSCrim)
Master of Crisis and Disaster Risk Reduction Management (MCDRRM)
Doctor of Philosophy in Criminal Justice with Specialization
in Criminology (PhD Crim)

Student Handbook 2023 edition 28

UNDERGRADUATE PROGRAM
Doctor of Dental Medicine (DMD)

GRADUATE PROGRAM
Master in Dental Education (MDE)

29 Student Handbook 2023 edition

UNDERGRADUATE PROGRAMS
Bachelor of Science in Architecture (BSARCH)
Bachelor of Science in Civil Engineering (BSCE)
Bachelor of Science in Electronics Engineering (BSECE)
Bachelor of Science in Environmental and Sanitary Engineering (BSESE)
Bachelor of Engineering Technology major in Mechatronics (BET-Mecha)

Student Handbook 2023 edition 30

UNDERGRADUATE PROGRAMS
Bachelor of Science in Computer Engineering (BSCpE)
Bachelor of Science in Computer Science (BSCS)
Bachelor of Science in Information Technology (BSIT)

31 Student Handbook 2023 edition

UNDERGRADUATE PROGRAMS
Bachelor of Science in Hospitality Management with Specialization
in International Hotel and Business Operations (BSHM-IHBO)
Bachelor of Science in Hospitality Management with Specialization
in Professional Culinary Arts (BSHM-PCA)
Bachelor of Science in Tourism Management with Specialization
in International Tourism (BSTM-IT)
Associate of Arts in Culinary Arts and Catering Operations (AACACO)
Associate of Arts in Food and Beverage Operations (AAFBO)

Student Handbook 2023 edition 32

UNDERGRADUATE PROGRAM
Juris Doctor (JD)

33 Student Handbook 2023 edition

UNDERGRADUATE PROGRAMS
Bachelor of Science in Medical Laboratory Science (BSMLS)
Bachelor of Science in Physical Therapy (BSPT)

Student Handbook 2023 edition 34

UNDERGRADUATE PROGRAM
Bachelor of Science in Nursing (BSN)

35 Student Handbook 2023 edition

UNDERGRADUATE PROGRAMS
Bachelor of Arts in Communication (BA Comm)
Bachelor of Arts in English Language (BA Eng)
Bachelor of Arts in Music (BA Music)
Bachelor of Arts in Political Science (BA PolSci)
Bachelor Elementary Education (BEEd)
Bachelor of Physical Education (BPEd)
Bachelor of Science in Psychology (BS Psych)
Bachelor of Secondary Education (BSEd)
Majors: English, Filipino, Mathematics, Social Studies

GRADUATE PROGRAMS
Doctor of Philosophy (PhD) major in Development Education
Doctor of Education (Ed.D)
Master of Arts in English (MA Eng)
Master of Arts in Education (MAEd) major in Educational Management
(MPA) Handbook 2023 edition
Master Public AdministrationStudent 36
 STUDENT AFFAIRS AND SERVICES
The University Student Affairs and Services (SAS) provides a
comprehensive range of programs and operations for students in
support of their academic pursuits. The SAS ensures that all the
necessary documents and services are readily accessible and available
within a reasonable time. It is organized in a manner where fast and
efficient services exist while ensuring quality and commitment to the
welfare of the students. The Student Affairs and Services is a vital
component of the daily operations of the university.

In response to government directives (CHED Memorandum

Order No. 9, s.2013), the UB SAS is organized into three components,
namely the Student Welfare Services, Student Development Services,
and Institutional Student Programs and Services.

I. STUDENT WELFARE AND SERVICES (SWS)

The Student Welfare Services promotes the well-being of
students, thereby helping the students cope with the demands of
their dynamic academic and personal environments.

CENTER FOR COUNSELING AND STUDENT DEVELOPMENT

(CCSD)
Guidance and counseling is an integral part of the total
educational system. It is one of the student-personnel services which
embrace a cluster of activities and experiences that contribute to the
students’ self-awareness and self-understanding, the development of
their self-concept and self-esteem, their attitudes and values, their
intellectual, psychological, emotional, social and moral development
as unique and balanced individuals.

The services offered by the Center for Counseling and

Student Development (CCSD) aim to help the students secure the
knowledge and skills needed to make adequate choices, plans, and
interpretations essential to satisfactory adjustment in various areas
in life. The Center aims to aid the students as they strive to meet the
expectations of higher academic standards and become productive
and contributing members of society.

37 Student Handbook 2023 edition

OBJECTIVES
In the pursuit of its noble vision and mission, the University of Baguio
Center for Counseling and Student Development endeavors to:
1. guide students to cultivate good academic habits and attitudes which
are geared towards excellence and professional competence;
2. empower students to become effective decision-makers and self
reliant individuals who can utilize their potentials in the service
of others;
3. provide students with necessary and up-to-date information
through various counseling strategies and programs to assist
them in personal, social, academic, and career development;
4. support students to develop moral-ethical values and personal
wellness practices; and,
5. promote the recognition and respect for individual differences
(ethnic origin, culture, race, sexual orientation and religion).

SERVICES
1. Individual Inventory Service
“Come share with us the REAL you!”
UBians who visit the CCSD for the first time are asked to fill
out an Individual Inventory Form where all essential information
such as personal background and counseling notes are placed. These
forms are updated regularly whenever a UBian visits the office again
for follow-up, referral, etc. Utmost CONFIDENTIALITY is followed in
handling the forms.

2. Student Development Facilitation/ Counseling Service

“We are your family and we are ready to HELP you
overcome your obstacles in life”
The CCSD offers facilitation or counseling to walk-in and
referred UBians.

3. Psychological Testing Service

“Get to know your SELF better through our various tests!”
The following tests are available at the CCSD office: personality,
interest, aptitude, mental ability test and others. The administration
of these tests is usually initiated by the different Deans based on the
purpose of what they will is it for.

Student Handbook 2023 edition 38

4. Information Service
“Continue learning outside the classroom through
our FUN activities!”
The Center provides among others relevant and up-to-date
academic, career, personal-social, health and wellness information
through seminar- workshops, trainings, forums, and written literature.
A menu of various information service topics is furnished
to the School Deans annually to facilitate the information service
requests for the school year. Requests for special topics are also
accommodated.
The CCSD Annual activities are the Guidance and Counseling
Month and the Love and Wellness Month.

5. Career and Placement Services

“When adjusting from one experience to the other,
we are your COMPANION!”
May it be adjusting from one year to the other, from one school
to another, or from the school to the workplace, CCSD is there to help
the UBians adapt to, and succeed in their new environment.

CCSD conducts the following:

a. Exit interviews for transferring and graduating UBians;
b. Career facilitation/counseling for UBians who have expressed
their intentions to shift to a different course;
c. Pre-employment seminars;
d. Mock interviews; and
e. An annual job fair.

6. Follow-Up Service
We make sure that you succeed”
To ensure that the students develop successfully, the CCSD
supports them by conducting follow-up sessions to see how far the
students have gone in the process of attaining their goals.
a. Contract of Agreement (COA) for students with failing grades;
b. Parent/guardian conferences;
c. Teacher conferences, etc.

7. Referral Service
“Even outside the University, we will assist you”

39 Student Handbook 2023 edition

 The Center collaborates with the other university stakeholders
such as teachers and other personnel to better assist UBians who
have been observed to need assistance. The service also includes
obtaining services from other professionals in the field or agencies
that might be more effective in helping particular UBians.
A referral form is accomplished in carrying out the process
(inside or outside the institution).

8. Other Services
a. Parent-Counselor Consultation
b. Teacher-Counselor Consultation
c. Research and Evaluation

PROCEDURES
1. Student Development Facilitation/Counseling Service
A UBian may visit the Center from 7:30 a.m. – 12:00 nn and
1:00 p.m. to 5:15 p.m. to seek consultation, counsel, etc.
2. Issuance of Certificates
Day 1: Obtain a clearance form for the Good Moral Certificate from
the CCSD.
a. Fill in the necessary information
b. Proceed to respective Dean for endorsement
c. Proceed to OSA for record check
d. Pay necessary fees at the University Cashier
e. Return the form to CCSD
Day 2: Process the form and have it validated. Day 3: Claim the
certificate during office hours.

Office Location
CCSD Main Office & Psychological Testing Unit: F206-F207

II. STUDENT DEVELOPMENT SERVICES

Student Development Services (SDS) are geared towards
providing avenues for the discovery, development and enhancement
of the leadership, social and spiritual potential of students. Towards
this end, the SDS, mainly under the Linkages and Alumni and
Office of Student Affairs, provides relevant and meaningful activities
initiated by students or deans’ offices.

Student Handbook 2023 edition 40

 LINKAGES AND ALUMNI OFFICE
The Linkages and Alumni Office is the center for networking
with multi-sectors, a contributor of local and overseas training and
schooling for students and employees, and a provider of employment
opportunities for the University of Baguio alumni. It is the key liaison
between the university stakeholders and the industry.

The Linkages Office ensures that all students and employees

have available and equal access to local and overseas training and
study. For the Alumni office on the other hand, the office commits
to provide profitable job opportunities. It allies the university with
other leading schools, corporations, industries and other institutions
that would answer the need of internationalization and mobility
of students and teachers and of the graduates for appropriate and
immediate employment.

MISSION
The UB Linkages Office advertises the university and offers
the administration, faculty, staff, students, parents, and alumni
opportunities to enhance their knowledge and skills for advancement
through academic collaboration, networking, partnership, and
community relations with the government, non-government, industry
partners, and higher educational institutions for both national and
international.

OBJECTIVES
The Linkages Office aims to:
1. promote academic collaboration, networking, and linkages;
2. develop relevant skills through strong partnerships with the
alumni, government, non-government, industry partners, and
higher educational institutions for both local and international.
3. demonstrate responsible behavior in news and information
dissemination, and uphold the university’s image among local
and global partners;
4. actively lead and participate in networking, linkages, and market
research;
5. campaign and advertise environmentally sustainable programs
through a consistent partnership with the government, non-
government, industry partners, and higher educational institutions
for both national and international; and

41 Student Handbook 2023 edition

6. link academic programs to relevant industry, government, and
non-government partners and showcase the following university’s
graduate attributes:
a. critical and creative thinkers,
b. lifelong learners,
c. reflective leaders,
d. effective communicators, and
e. service-driven citizens.

SERVICES
1. ALUMNI OFFICE
The UB Alumni office is focal point of connection among UB
graduates to the university and their batch mates. It is a catalyst
for alumni interaction for the promotion of their interests, the
university’s, and the community’s.

The UB Alumni office is committed to ensure that all alumni

are active members of the UB alumni associations and are aware
of the services and activities of the university and the associations.
The office seeks to sustain the alumni’s interest, and concern for the
university, and for each other.

Main Tasks and Obligations

a. Strengthen the relationship of the alumni and the university;
b. Promote partnerships that would be beneficial to the alumni, the
university and the community;
c. Connect alumni with each other;
d. Complete the alumni database or directory;
e. Encourage the participation of the alumni in worthwhile projects
for the university, the community and for themselves;
f. Address various concerns of the alumni and the various alumni
organizations;
g. Conduct studies on various alumni matters;
h. Inform the alumni of all the services, assistance available,
including projects, and homecomings.
i. Provide job placement assistance to the alumni; and recognize
and award deserving UB graduates.

Student Handbook 2023 edition 42

2. INTERNATIONAL AFFAIRS
Main Tasks and Obligations
a. processes International On-the-Job Training (IOJT) applicants from
different schools,
b. assists in preparing linkages/affiliation agreements and
Memorandum of Agreement/Understanding (MOA/MOU) for
international partners,
c. assists students, faculty and staff in academic mobility.

3. EXPANDED TERTIARY EDUCATION EQUIVALENCY AND

ACCREDITATION PROGRAM (ETEEAP)
Assess, validate, and evaluate an individual’s informal and
non-formal learning through his work experiences, educational
attainment, and pertinent evidence that would support granting of
an appropriate bachelor’s degree.

4. MARKETING AND PROMOTIONS (MAP)

The Linkages Marketing and Promotions conducts relevant and
effective information and communications program of the University
of Baguio. Its major role is to liaise between media outfits and
members of the UB Community. It also spearheads the packaging of
relevant information into functional and interesting media forms for
UB’s internal and external use.

Services Offered
a. press releases and advertisements
b. video production
c. social media content development
d. website content development
e. yearbook and graduation materials
f. marketing collaterals and corporate giveaways

OFFICE OF STUDENT AFFAIRS (OSA)

The Office of Student Affairs offers a comprehensive range of
programs and activities that caters to the needs of the students while
ensuring their adherence to the vision, mission and objectives of
the University. The paramount considerations are three-folds through
Student Development, Student Support, and Student Formation.

43 Student Handbook 2023 edition

OBJECTIVES
The Office of Student Affairs provides avenues for the total
development of students through varied services and relevant
activities that foster a fun-learning environment. OSA, in coordination
with the different Schools, aims to:
1. Cultivate a strong sense of leadership among students;
2. Hone talents and skills that promote local, national and international
identity;
3. Empower students in their right to organize or assemble within
the bounds of university policies, procedures, and guidelines;
4. Organize and conduct activities that develop the students’
spirituality, sound values, ethical standards and well-being;
5. Impose disciplinary measures that ensure the protection of one’s
rights without compromising justice and impartiality; and
6. Develop the sensitivity and consciousness of students through
advocacies, research, and outreach programs that address critical
issues

SERVICES
1. READMISSIONS
In keeping up with the University’s vision of a relevant and
responsive education, the timely and accurate monitoring of student
attendance proves beneficial to improving the University’s academic
process.
Early identification of unauthorized absences allows the
University a timely, proper and efficient response in dealing with
the factors affecting student attendance. The University coordinates
with parents/guardians, by notifying them with a written report of
the student’s absences and giving them opportunity to speak out for
any concerns.
It is the commitment to inculcate in the students the values
of responsibility and reliability by encouraging them to get the full
benefit of their education, reflected by good scholastic and attendance
record. Monitoring and recording attendance data should not then
be considered an administrative burden but a way of improving the
University’s services. Instructors are therefore encouraged to comply
with the attendance guidelines to ensure the students’ adherence to
the policies on attendance.

Student Handbook 2023 edition 44

ATTENDANCE MONITORING POLICIES AND GUIDELINES
a. Checking of Attendance
Attendance is checked starting from the first day of classes. No
student will be admitted to any class without a validated printout
of schedule or admission slip or its equivalent. Students who miss
classes due to late enrollment shall be marked absent for the day(s)
missed.
b. Tardiness/Leaving Classes
A student who comes to class 10-15 minutes after the start
of the class shall be marked “Tardy”. Three (3) tardy marks are
equivalent to one hour of absence.
Students are marked “Absent” if they arrived more than
15 minutes after classes have started. A student who leaves the
classroom and stays out for the duration of the class period without
the professor’s permission shall be marked “Absent”.

c. Maximum Allowable Absences

The maximum allowable absence is 20% of the prescribed
number of class or laboratory periods during the semester/term.
Incurred days of
Number of absences before
Incurred days of
meeting per dropping Attendance
absences before
week Monitoring Cards
dropping Attendance
(regular 20% maximum
Monitoring Cards
semester) allowable number of
absences
1 1st, 2nd, 3rd and 4th 3.6 hours
2 2nd, 4th, 6th, and 7th 7.2 hours
3 3rd, 6th, 9th, and 10th 10.8 hours
4 4th, 8th,12th, and 16th 14.4 hours
5 5th, 10th, 15th, 20th 18 hours

Computation:
MAXIMUM ALLOWABLE NUMBER OF ABSENCES =
(no. of hours per week X no. of weeks per semester) X 20%

Any student who incurs more than the maximum allowable

absences shall be given a failing grade.

45 Student Handbook 2023 edition

d. Readmission
It is the commitment of the University of Baguio to inculcate
in its students the values of responsibility and reliability by
encouraging them to get the full benefit of their education, reflected
by good scholastic and attendance record. Monitoring and recording
attendance data should not then be considered an administrative
burden but a way of improving the University’s services.
i. The policy of no attendance in the classroom will be strictly
implemented Online or Face to Face. Hence, the teacher should
report the absences through the Online Readmission System.
ii. A student is dropped after missing the required number of
hours as provided for in Section 3 of this Code. The student
should secure a readmission slip from the online readmission
form of the Office of Student Affairs every time s/he is dropped.
iii. Valid documentation i.e. medical certificate for illness, death
certificate in cases of death, legal document signed by proper
authority, and excuse letters noted by the ARC (Admission and
Records Center) liaison officer for visa applications should be
presented by the students for their absences to be considered
excused.
iv. Students with excused absences shall be allowed to take missed
activities. Please refer to Memorandum C, No. 18, Series of 2018
dated June 25, 2018, as signed and approved by Dr. Janice
Kaylyn K. Lonogan, Vice President for Academic Affairs and
Dr. Esmeralda M. Gatchallan, Vice President for Institutional
and External Affairs.
v. A student who fails to secure a readmission slip cannot be
admitted in class and is marked absent. However, if a student
missed 20% of the total class hours, s/he is given a failing grade.
vi. In case the student officially drops a subject and/or changes
schedule/subjects, s/he must inform the Office of Student
Affairs-Readmission Division to avoid having text messages
sent to his/her parents.

2. STUDENT ORGANIZATIONS
The University of Baguio recognizes the contribution of each
organization’s involvement in the enhancement of student intellectual,
artistic and leadership capabilities. Different school organizations
have been instrumental in serving as vehicles for practical and

Student Handbook 2023 edition 46

meaningful experiences enjoyed by the whole University population
and the community at large.
In forming and operating an organization, members therefore
should demonstrate compliance with the organization accreditation,
re-accreditation, recognition and activity processes of the University
contingent to the standards of the Commission on Higher Education.

a. Student Organization Forms

i. COSA-O-001: Letter of Intent Form
ii. COSA-O-001a: Accreditation (A-Form) Form/Permit to Continue
Operations iii.COSA-O-002: Student Organizations Directory
iv. COSA-O-002a: Workplan
v. COSA-O-003: Pre-Activity Request (PAR) Form
vi.COSA-O-004: Post Activity Document (PAD) Form
vii.COSA-O-005: Officer’s Information Sheet
viii.COSA-O-006: Adviser’s Information Sheet
ix.COSA-O-007: Organization Chart
x.COSA-O-008: Student Organization Self-evaluation (SOS) Report
xi.COSA-O-008a: Officer’s Individual Performance Evaluation
xii. COSA-O-009: Entry Form
xiii. COSA-O-011: Student Activity Evaluation
xiv.CMO-63 Off-Campus Activity Checklist
xv. COSA FORM 008:Parent’s Consent
xvi. Certificate of Compliance (For Tertiary Off-Campus activities)

b. Recognition of Organization
The Office of Student Affairs welcomes students who aspire to
form an organization for as long as its operation is consistent with
the Vision, Mission and Objective of the University. The following
procedures are to be observed during the application for recognition:
i. Guidelines for Prospective New Organizations
1. The organization should conform to the Vision, Mission,
Objectives and policies of the University and their respective
schools in the case of school- based organizations.
2. Students should be duly enrolled and are bona fide members
of the academic community.
3. The organization is established for educational, co-curricular,
athletic, socio- civic, religious or cultural purposes.

47 Student Handbook 2023 edition

 4. Type of organization desired should not be a duplication of
existing organization.
5. No fraternities, sororities or gangs shall be recognized as a
legitimate student organization.
ii. Initial interview. Discuss the desired type of organization
student want to create with the Staff for Student Organizations
and Activities.
iii. Within twelve (12) [working] days from the initial interview,
submit the following to OSA:
1. Letter of Intent addressed to the OSA Director
2. Logo, Description, Brief History & Clear Statement of Purpose
of the Organization,
3. Constitution and By-Laws
4. Criteria for membership
5. List of officers and students who will comprise the
membership of the organization (minimum of 30 members).
6. Name and the adviser and a letter to the Director of Student
Affairs of the acceptance of advisory position.
iv. Interview with Director of Student Affairs. After evaluation
of documents, representative will be invited for a follow-up
interview. The Director approves the application within three
working days from the interview.
v. With the issuance of the Certificate of Accreditation, the
organization can continue its operation.

c. Accreditation of Existing Organization

For continuous operation, organizations are required to apply
for accreditation within twenty (20) [working] days after the start the
school year. The following procedures are to be observed during the
application for accreditation:
i. Submit accomplished Application for Student Organization
(COSA-O-001) and Work plan of Activities or Projects
(COSA-O-002);
ii. Submit to the office changes in the following (if any):
1. Constitution and By-Laws (indicate if there are amendments
or revisions)
2. Organizational Chart (with names and pictures of officers
and adviser)
3. List of Members (minimum of 30 members)

Student Handbook 2023 edition 48

 4. Name and the adviser and a letter to the Director of Student
Affairs of the acceptance of advisory position.
iii. After submitting pertinent documents, Head of Student
Organization submits approval sheet to the Director of Student
Affairs within six (6) working days.
iv. Issuance of Certificate of Accreditation. Organization continues
operation

d. Re-accreditation of Organization
The process of re-accreditation applies to organizations
previously recognized or accredited but were deemed inactive or were
unable to apply for accreditation for one (1) to four (4) semesters.
Inactive organizations for more than 2 years shall be permanently
deactivated. The following procedures are to be observed during the
application for re-accreditation:
i. Submit the following forms within fourteen (14) [working] days
after start of classes:
1. Letter of intent for Re-accreditation explaining why Organization
became inactive
2 Accomplished
. Application for Student Organization (COSA-O-001)
and Work plan of Activities/Projects (COSA-O-002)
3. Constitution and By-Laws (indicate if there are amendments or
revisions)
4. Organizational Chart, List of officers and members (minimum
of 30 members)
5. Name and the adviser and a letter to the Director of Student
Affairs of the acceptance of advisory position.
ii. After submitting pertinent documents, Head of Student
Organization submits approval sheet to the Director of
Student Affairs within six (6) working days.
iii. After the issuance of the Certificate of Re-accreditation, the
organization can start operating.

e. Conducting an Activity
All activities initiated or participated in by duly recognized
or accredited organizations should be approved prior to the
implementation. Request of Approval of Activity and all attachments
must be accomplished. For activities conducted within the University
premises beyond eight o’clock (8:00) in the evening, permit from the
Security Office is required.

49 Student Handbook 2023 edition

 There should be a minimum of three (3) activities per
organization every semester as follows:
i. General Assembly/Acquaintance or Christmas Party/Retreat
ii. Seminars/Training/Tutorials/Outreach
iii.Participation in University-wide activities

Notes:
1. No activity shall be undertaken two (2) weeks before the final
examination.
2. If there is an activity collaborated and participated in by two or
more organizations, one activity approval is enough.

The following procedures are to be observed during the

application for approval of activities:
i. Six (6) [working] days before the planned activity, the following
should be submitted to the Office of Student Affairs.
1. Accomplished Activity Design and Implementation, signed by:
A. Organization officer/student
B. Organization Adviser/s, Program Chair (if applicable) or
Activity Coordinator (if applicable).
C. School Dean (for college-based organization)
D. For outreach activities, the application has to be approved
by the Director of the Extension and Community Outreach
Office (ECOS).
2. Program / Plan of Activity
3. Proposed Budget
4. Reservation of Venue (for on-campus activities) from the
Campus Planning and Development Office (CPDO)
5. COSA Form 009: Health Declaration & Parent’s/Guardian’s
Consent (for off-campus activities)
6. Resume/background of speaker/s (for seminars)
7. Letter to industry/company (for field trips)
8. Invitation letter from industry/company or groups (for activity
participation)

Additional Guidelines for Off-campus Activities

Prior to the approval of an off-campus activity, the organization
concerned shall comply with the provisions of CHED Memorandum
Order No. 63, series of 2017 and DEPED Memorandum Order

Student Handbook 2023 edition 50

 No. 66 series of 2017 by attaching the required documents to the
Activity Design and Implementation. The checklist is found at the
Appendices section of this handbook.

f. Reservation of Venues for Activities

As a general rule, only recognized student organizations may
be given privileges to use of school facilities or equipment for their
activities. The University offers different venues to choose from
when conducting activities for as long as the organization applying
for reservation have met all the requirements imposed to them.
The following are the venues inside the University of Baguio
and their respective capacities:
i. UB Cardinals GYM – 3,000-3,500 persons
ii. Centennial Ground Floor –800 persons
iii. AMS Hall – 200 persons
iv. Centennial AVR –50 persons
v. Main AVR (behind the NSTP Office) – 80 persons
vi. Classrooms – 50 persons. Permission to use rooms should be
approved by Dean of the school to which they are assigned.

g. Semester Accomplishment Reports

To ensure that recognized student organizations remain active
during the semester, the Office of Student Affairs requires the
submission of accomplishment reports after the conclusion of the
semester detailing the activities they have initiated or participated.
Failure or incomplete submission or report shall result to the
organization’s being placed under probation the following semester.
The following forms should be forwarded:
1. Accomplished Activity Narrative Report
2. Accomplished Summary of Accomplished Activities
3. End-of-term Financial Statement

51 Student Handbook 2023 edition

Privileges and Sanctions
PRIVILEGES SANCTIONS
(for duly recognized/ (for organizations under
accredited organizations) probation)
Re-apply for accreditation next
Use of the University name
semester
Sponsor College or University- Limitation in University-wide
wide activities activity participation
Participate in College or Limitation in leadership activity
University- wide activities. participation
Attend student leadership Limitation in University facilities
trainings & equipment use
Limited issuance of fund or
Privilege in the use of school
suspension in the collection of
facilities and equipment
membership fees
Three (3) consecutive
Collect membership fees Probationary Status shall result to
deactivation of the Organization.

Duties and Responsibilities

ORGANIZATION ADVISER

Actively advise, counsel and

Keep the adviser and the OSA
serve as resource person in
informed of all organizational
the personal development of
activities, meeting schedule,
students while aiding in the
location and agendas.
growth of the organization.
Comply with recognition,
To prioritize, handle multiple
accreditation, re-accreditation
tasks and work with diverse
and activity requirements of the
student population.
University.
Core competences:
Develop and use good records communication, intercultural,
and sound financial procedures. planning and student learning
proficiency.

Student Handbook 2023 edition 52

 Important Reminders:
Failure to comply with all procedures of recognition,
accreditation, re- accreditation, approval of activity and semester
accomplishment shall result in the deactivation or being placed
under probation of the organization.

3. AWARDS AND ACTIVITIES

The University encourages the transformation of students into
leaders and active citizens who will serve the country and their
fellowmen. In this regard, numerous activities that aim to develop
the social skills and leadership traits of the students are scheduled.
As a principle, activities must be the “hands-on” products of students,
with OSA providing advice and guidance for the smooth conduct of
events.
Additionally, the university, through OSA, aims to encourage
excellence in non- academic endeavors by recognizing exemplary
performance beyond the classroom. Each student who participates
in an activity receives a certificate attesting to his or her active
involvement in an event. This is a simple yet relevant token of
recognition from the office. For those who participate in a significant
number of non-academic activities, they may qualify for a leadership
award upon graduation.
General List of University Activities
1. Foundation Activities
The Foundation Day activities are comprised of a series of
activities that celebrate the founding of the University of Baguio.
Typically, these activities run several weeks and are organized by
OSA in coordination with other departments.
a. Freshmen Day & Student Organizational Fair
b. Foundation Anniversary Mass
c. Mister and Miss University of Baguio

2. Yuletide Bliss
Yuletide Bliss provides an opportunity for the celebration of
the Christmas Season by providing a festive occasion to celebrate
Christmas. As with the Foundation Fair, game booths are set-up
for the participant’s chance to win prizes.

53 Student Handbook 2023 edition

3. Academic Olympics (AO)
The Academic Olympics provides an avenue to showcase
students’ academic prowess. There are several categories in the
AO, including Extemporaneous Speech, Oration, Debate, Story
Telling, General Quiz Bee, Dagliang Pagtalakay, and Talumpati.

4. Music and Dance Festival

Music and Dance Festival celebrate the arts by allowing
students to express their sense of aesthetics. The categories
include those that showcase talents in singing and dancing.

5. Summer Arts Festival

The Summer Arts Festival reflects the light and easy summer
mood as may be expressed in art contests held in the university.
Aside from common media such as paint, water color and recycled
materials, digital media are also used as one of the forms used in
contests.

GUIDELINES FOR UNIVERSITY-WIDE ACTIVITIES ACADEMIC

OLYMPICS
A. OBJECTIVE
To organize activities which demonstrate self-reliance and
cooperation among students when working independently or in a
group and allow students to display their talents in the different co-
curricular events in a friendly and competitive atmosphere

B. ELIGIBILITY REQUIREMENTS
1. The contest is open to all bonafide students of the University
of Baguio except those enrolled in any masteral or doctorate
program.
2. Participants may join multiple events.

C. PROTESTS, PENALTIES AND OTHERS

1. The decision of the Judges is final and irrevocable.
2. Any protests regarding the category in question must be written
and submitted during the event or before the next category.
Protests will not be entertained after the event is concluded.
Any representative from the concerned college can file a protest.
Protest can be filed by any representative from the concerned
college.
Student Handbook 2023 edition 54
3. No contestant shall contact in any way or manner any of the
judges in connection with ratings or critiques.
4. Any infraction of the guidelines, not covered by existing guideline,
shall warrant a 10-point deduction, per judge, per category.
5. Contestants are advised to be in the competition venue 30
minutes before the competition schedule.
6. The use of human props is strictly prohibited. Props containing the
participant’s piece are not allowed. Other props that participants
shall be using should be provided, set-up and cleared immediately
by the participant’s group.
7. A complete list of participants from their respective schools should
be submitted on or before the set deadline of the Office of Student
Affairs. Late submission the names of participants and changing
of participants will warrant 0.2 points deduction, per judge, per
category, per day of delay.
8. For a more organized event, the contestant/school representative
shall draw the number of their performance sequence during the
registration.
9. For immediate protest resolution, if there are protests filed, a
coordinator per school will be stationed near the judges’ area.

D. TECHNICAL GUIDELINES / MECHANICS

a. ESSAY WRITING
1. There shall be three (3) individual contestants per school
(schools are not required to submit names of participants prior
to the competition, and instead have the participants register
on-the-spot.
2. The specific topic for the category will be given during the
contest proper and all writing materials shall be provided.
3. Participants will be given an hour to work on their essays.

b. GENERAL INFORMATION QUIZ BEE

1. There shall be three (3) individual contestants per school.
2. There shall be two (2) rounds: Elimination Round and Final
Round. General information categories shall include: Politics,
Sports, Entertainment, Health, History, Culture & Arts,
Technology, and Trivia.
3. Fifteen (15) questions shall be asked during the Elimination
Round.

55 Student Handbook 2023 edition

 4. The top ten (10) contestants with the highest scores shall qualify
for the Final Round.
5. In case of ties for the last spot, one tie-breaking question shall
be asked to determine the finalists.
6. Scores during the elimination round shall be disregarded.
7. Fifteen (15) questions shall be asked in the Final Round.
8. The top three (3) individuals with the highest scores shall be
declared Champion, 1st Runner-up, and 2nd Runner-up,
respectively.
9. In case of a tie, three (3) tie breaking questions will be given to
determine the winners.

c. ORATION/TALUMPATI
1. There shall be two (2) categories (English and Filipino)
2. Each school is entitled to one (1) entry per category.
3. The contest piece shall be original and shall conform to the
theme set by OSA.
4. Contestants should memorize their piece.
5. The delivery must be within five (5) to seven (7) minutes. A thirty
(30) second extension will be given for the speaker to conclude
his/her speech. A 0.2 points for every second of overtime or
undertime will be deducted from the score given per judge
if the speaker will not be able to conform to the minimum/
maximum time.
6. All contestants are required to submit their oratorical/talumpati
pieces to the organizers on or before September 24, 2018;
otherwise 0.2 points per judge shall be deducted. Please include
references used and have the college coordinator endorse the
competition piece.

d. EXTEMPORANEOUS SPEECH / DAGLIANG PAGTALAKAY

1. There shall be two (2) categories (English and Filipino).
2. Each school is entitled to one (1) entry per category.
3. A single picture that shall revolve around the theme shall be
shown.
4. The contestant shall be allowed to prepare his/her speech for
one minute and thirty seconds (1.5 minutes), after the picture is
shown, and deliver in two (2) to three (3) minutes. A thirty (30)
second extension will be given for the speaker to conclude his/her

Student Handbook 2023 edition 56

 speech. A 0.2 points for every second of overtime or undertime
will be deducted from the score given per judge if the speaker
will not be able to conform to the minimum/maximum time.

YULETIDE BLISS
A. OBJECTIVE
To engage students to actively participate, in the spirit of the
yuletide season, in activities that would develop and enhance student
abilities, skills and talents;
To organize activities which demonstrate self-reliance and
cooperation among students when working independently or in a
group.

B. ELIGIBILITY REQUIREMENTS, PROTESTS, PENALTIES &

OTHER MATTERS
1. All participants should be officially enrolled for the current
semester the competition is held.
2. Complete & Final list of participants, workers, coordinators
and book inspiration from respective departments should be
submitted on the set date of OSA. Late submission of list &
changing of participants after the final date of submission shall
warrant 0.2 points deduction, per event, per judge, per day.
3. All departments should designate a coach/handler during the
duration of the event.
4. The decision of the judge/s is final and irrevocable and no
contestants shall contact in any way or manner any of the judges
in connection with ratings or critiques.
5. Protests regarding any violation of rules, regulations and other
matters regarding the conduct of the Yuletide Bliss must be in
writing and be done before and during each event. Protests will
not be addressed after the event concluded.
6. Protest can be filed by any representative from the concerned
college.

C. EVENT DETAILS: (Note: Theme should vary annually. Below is a

sample of an event with a particular theme. Modify as needed.)
a. Christmas Cast
1. Cast assignment shall follow characters from the theme of the
event.

57 Student Handbook 2023 edition

 2. There should be a minimum of two (2) and a maximum of
ten (10) members, with casts decked in “Christmas-accented”
accessories/attires.
3. The group shall prepare a 2-5 minutes dance performance (with
at least 1 Christmas Song in the mash-up music) in front of the
judges. Every second of undertime/overtime shall warrant a 0.2
points deduction per judge.
4. After the judging, all group entries shall be scheduled to sit at
the photo booth (for 30 minutes) for photograph opportunities
(photo-ops schedule shall start at 11:00AM).

b. Game Booth
1. All departments shall be requested to participate and set-up a
GAME BOOTH (w:3m x d:4m x h: not over the highest portion of
the lower bleacher) where the public could interactively play and
participate. Groups could have a maximum of three (3) games
per booth.
2. Only members of each department are allowed to work on the
booths. Deductions shall apply for groups who are assisted by
non-department members.
3. Set-up of booth will be on the first day of the event, from 5:00PM
to 9:00PM and could be continued the next day until the program
starts at 9:00AM. Deductions shall be applied for groups who are
still working on their booths once the program started.
4. Game booths shall be visited and rated by invited judges
immediately after the Christmas Cast presentation. Ten pesos
(Php10) shall be charged per gamer and gamers could win a
maximum of ten (10) tickets and a minimum of one
(1) ticket per game. Game Booth operation shall be from 10:00AM
to 5:00PM on the first day and from 8:30AM to 1:30PM on the
second day.
5. Prizes shall be: 100 tickets- YB T-shirt ; 90 tickets- UB Umbrella,
80 tickets- UB Shirt ; 50 tickets-Mug ; 30 tickets-Water Bottle;
15 tickets-Button Pin
6. Reminders during the set-up:
a. No painting inside the gym and no using of double-sided
tape on gym walls.
b. If you are to use hammers, do not pound at the wooden part
of the gym’s floor area, do so at cemented sidelines.

Student Handbook 2023 edition 58

 c. EXPENSES FOR ANY DAMAGE CAUSED BY A DEPARTMENT
SHALL BE BORNE BY THE CONCERNED DEPARTMENT.

c. Show Choir
1. Current members and advisers of UB Performing Arts (Voices,
Graces, Band & Orchestra) are disqualified from joining.
2. Minimum of 12 and maximum of 25 singers (may be all male,
all female or mixed group) excluding the conductor and a
maximum of three (3) instrumentalists.
3. Each choir may or may not have a conductor. The conductor,
instrumentalist/s and all participants must be affiliated with the
department they represent.
4. Each group shall perform warm-up and required contest piece,
with choreography. If group shall make use of pre-recorded
accompaniments, said accompaniments shall be submitted
on or before the deadline. Groups may have light percussion
& acoustics instruments (beatbox, piano, acoustic guitar, &
other unpitched percussions) but they have to bring their own
instruments.
Performance shall be:
1st song: Group’s choice CHRISTMAS SONG PIECE FROM
ANY GENRE. The performance comprises 30% of the total
score.
2nd song: Competition song will be determined by OSA. The
performance comprises 70% of the total score. Organizers
shall provide the study tape and minus one of the contest
piece.
Note: Groups have the liberty to make their own vocal
arrangements but SHOULD STRICTLY OBSERVE that at least
three (3) different voice parts should be heard (e.g. SAT,
SAB, STB, SATB, etc.). The minus one track provided by the
organizers shall be used by the group in their performance.
5. Each group’s performance time should not exceed 12 minutes,
INCLUDING entrance, exit, set-up and set-down of props. A 0.5
deduction will be given for every 20 seconds overtime. Any
member of the department can help with the set-up and set-
down of props but only performers are allowed during the
group’s routine.
6. Groups are to maintain the cleanliness of the performance

59 Student Handbook 2023 edition

 area after their routine. 1 POINT DEDUCTION (per judge) shall
be applied if groups fail to maintain the cleanliness after their
performance.
7. Groups shall be given at least 30 minutes each to practice a
day before the competition (scheduled from 1PM-9PM), while
Booths are being set-up.
8. Performances shall be at the stage.

MR. & MS. UB

A. OBJECTIVE
Mr. and Ms. UB aims to promote the ideal image of the youth,
beauty and wit. The pageant highlights the freshness, vitality, beauty
and intelligence of UB students by presenting smart and optimistic
students as ambassadors of goodwill. Every year’s theme represents
the winners of the pageant as the ultimate source of greatness through
their magnificence, joyfulness and enthusiasm while capitalizing on
the support of the UB academic community.

B. QUALIFICATIONS:
1. The contest is open to currently enrolled students in the tertiary
level & senior high school of the University.
2. Each School/Department is allowed to send one pair of candidate
(1 male & 1 female) to join.
3. Candidates should be single, never been married, not engaged in
live-in relationship, and for females, have never given birth.
4. Candidates must be between 16-25 years of age and at least 5’4”
tall for males, and 5’ tall for females (measurement should be
taken by the University Clinic).
5. Previous Mr. & Ms. UB title holders are disqualified from joining
the search. Runners-up are allowed to join (1st Runner-up and
below). Major title holders/ winners of national and international
pageant are disqualified.
6. Candidates are required to present a letter of consent from their
parents or guardians.
7. Candidates must not have any failed or dropped subject(s) in the
immediately preceding semester when the pageant is staged.
8. Candidates should be of good moral character and should not
have any record of violation of the student code.

Student Handbook 2023 edition 60

C.AWARDS & PRIZES:
a. Major Awards:
1. Mister & Miss UB
1 Year Scholarship: 100% Tuition Fee & Miscellaneous Fee Waiver,
Sash, Trophy, Certificate, Bouquet, Token
2. Mister & Miss UB 1st Runner Up
1 Year Scholarship: 75% Tuition Fee & Miscellaneous Fee Waiver,
Sash, Trophy, Certificate, Bouquet, Token.
3. Mister & Miss UB 2nd Runner Up
1 Year Scholarship: 50% Tuition Fee & Miscellaneous Fee Waiver,
Sash, Trophy, Certificate, Bouquet, Token.
4. Mister & Miss UB 3rd Runner Up
1 Year Scholarship: 25% Tuition Fee & Miscellaneous Fee Waiver,
Sash, Certificate, Bouquet, Token.
5. Mister & Miss UB 4th Runner Up:
1 Year Scholarship: 25% Tuition Fee & Miscellaneous Fee Waiver,
Sash, Certificate, Bouquet, Token.

b. Special Awards:
1. Mister & Miss Congeniality – Certificate, Sash, and Token.
2. Mister & Miss Cyber UB – Certificate, Sash, and Token.
3. Best in Creative Wear (Mister & Miss) – Certificate, Sash, and
Token.
4. Best in Swimwear (Mister & Miss) – Certificate, Sash, and Token.
5. Texter’s Choice (Mister & Miss) – Cellphone, Sash, and Token.
6. Mister & Miss Talent – Certificate, Sash, and Token.
7. Mister & Miss Photogenic – Certificate, Sash, and Token.
8. Best in Evening Wear (Mister & Miss) – Certificate, Sash, and
Token.
9. Best in Casual Wear (Mister & Miss) – Certificate, Sash, Token.

D.TECHNICAL GUIDELINES/MECHANICS:
1. All winning candidates will be required to join and participate in
all student and university wide activities.
2. The calendar of activities/rehearsal schedule shall be strictly
followed.
3. In the event that a candidate fails to attend any of the pre-pageant
events, the candidate’s score will be zero (0) in the particular
category missed and can still participate in the other events.

61 Student Handbook 2023 edition

4. Any winning candidate found to have violated any rule stated in
this guideline and deliberately falsified statements shall be stripped
off of the title. The next in rank shall assume the vacated title.
5. It is the sole responsibility of the candidate to take care of his/
her valuables. The pageant committee will not be accountable for
any loss incurred during the activities.
6. Only authorized personnel (those bearing the official Mr. & Ms.
UB Backstage Pass) are allowed within the backstage area and
competition venue(s). Each candidate is allowed to have one (1)
personal assistant only. Coordinators/ Coaches/Supporters are
not allowed within the practice area and/or activity area.
7. Coordinators/Coaches will be responsible for the behavior of their
candidate.
8. A maximum of Php 30,000.00 expense cap is allowed for each
school’s consumption, including but not limited to hair & make-
up, accessories, and other incidental expenses.
9. The organizing committee will provide meals during the
fellowship. The candidate’s school/department shall provide all
other meals during the activities/events of the search.
10. From the Twenty-two (22) ladies and gentlemen, the top 10 (5
male; 5 female) will be chosen to vie for the Mister & Miss UB
title.
11.Other special awards will be given but will have no bearing on
the candidate’s over-all score.
12.There will be one winner and four (4) runners-up for each group
(male & female).
13.There will be four categories where the candidates may compete,
namely:
a. Swimwear
• Only the Swimwear provided by the pageant committee shall
be worn by the candidates. No alterations, modifications or
alternative shall be used.
b. Talent
• Must be an Individual talent performance. Back-up performers
are not allowed.
• Must not exceed two minutes and thirty seconds (2.5 mins)
including setting of props and exit.
c. Creative Wear
• Creative wear refers to the artistic interpretation of the event
theme.

Student Handbook 2023 edition 62

 d. Evening Wear
• Only the Evening Wear sponsored by the chosen designer shall
be allowed to be worn by the candidates.
e. Final Pageant Interview
• Each candidate is given a maximum of two (2) minutes to
answer.
• A warning bell will be sounded during the one minute and
thirty seconds (1.30) mark.
• Timer will start after the emcee had stated the question twice.
14.The candidates shall wear only the Swimwear provided by the
pageant committee. No alterations, modifications, or alternatives
shall be used.
15.Only individual talent performance is allowed. No back-up
performers will be allowed.
16.Performances must not exceed two minutes and thirty seconds
(2.5 mins) including setting of props and exit.
17. Creative Wear refers to the artistic interpretation of the pageant
theme.
18.The candidates shall wear only the Evening Wear sponsored by
the chosen designer.
19.In the conduct of the Final Pageant Interview, each candidate is
given a maximum of two (2) minutes to answer. A warning bell
will be sounded during the one minute and thirty seconds (1.30)
minute mark. The timer will start after the emcee had state the
question twice.
20.The decision of the Judges shall be final and irrevocable.
21.Protests regarding the violation of rules or guidelines or other
matters regarding the conduct of the pageant must be in writing
and done before and during activities of the event. Protests will
not be addressed after the event concluded. Protest can be filed
by coordinators/representatives from the concerned college.
22.No contestant shall contact any of the judges in any way or
manner in connection with ratings or critiques.

MUSIC & DANCE FESTIVAL

A. OBJECTIVE
To build strong partnerships and forge camaraderie among the
University’s diverse schools to evolve into a stronger institution.

63 Student Handbook 2023 edition

 To feature the talents of students in music and dance in a
friendly and fun- filled way.

B. ELIGIBILITY & OTHER RULES

1. The contest is open to all bona fide University of Baguio students
who are officially enrolled for the semester in which the event is
staged, except those in the graduate program.
2. Students MAY join multiple categories.
3. Current Supreme Student Council members, and Current
Performing Arts (UB Graces Dance Troupe, UB Voices Chorale, UB
Chamber Orchestra, UBBUK and UB Plug & Play Band) trainees
and members are NOT allowed to join in any category.
4. Complete and final lists of participants (and other working staff),
from respective schools should be submitted on or before the
deadline, 5:00 PM at the Office of the Student Affairs. CDs, song
titles should be submitted to the organizers on or before the set
deadline at 5:00 PM.
5. Certificates shall be given to all participants and coordinators.
The organizers shall check the registration forms for signatures
as basis for giving certificates. No signature, no certificate.
6. Only schools who will participate in ALL categories shall be
legible for Over-all awards.
*Late submission or changing of participants or CDs after the
final date of submission shall warrant a 0.2-point deduction, per
event, per judge.

C. PROTESTS, PENALTIES AND OTHERS

1. All departments should designate a coach/handler during the
event.
2. The decisions of the judges are final and irrevocable. Contestants
shall not contact in any way or manner any of the judges in
connection with ratings or critiques.
3. Protests regarding any violation rules, regulations and other
matters regarding the conduct of the Music and Dance Festival
MUST BE IN WRITING and done before and during each event.
PROTESTS WILL NOT BE ADDRESSED AFTER EACH EVENT has
been CONCLUDED.
4. Protests may be filed by any representative from the concerned
school.

Student Handbook 2023 edition 64

5. Any protests made shall be decided upon by a committee
composed of OSA staff, SSC staff and event judges and shall be
deemed final and irrevocable.
6. The participants’ list will be given to all departments before the
competition for double-checking the participants’ eligibility. Any
concerns or protests regarding the list must be referred to the
office until the set deadline.
7. The use of props is allowed, but no props men are allowed on the
floor during performances. Groups are given one (1) minute to
set-up needed props and a maximum of two (2) minutes to clean
up after their performances. Failure to clean up the floor area
shall warrant five (5) points deduction per judge, per category.
8. Explicit lyrics in individual or group performances are not allowed.
In cases where song lyrics contain explicit words, explicit words,
these words must be replaced with more decent terms, or be
altered, or be omitted altogether. Participants may use the radio
or clean version of the songs containing explicit words. Failure to
comply shall warrant five (5) points deduction per explicit word,
per judge, per category.

D.CATEGORIES
a.BAND CATEGORY GUIDELINE
1. There shall only be one (1) entry per school with a maximum
of six (6) members.
2. All bands are required to play one warm-up piece (comprises
30% of the total score) of the group’s choice, and one cover
song (comprises 70% of the total score) to be determined by
OSA.
3. For the main piece, schools could mix songs of ONE particular
group only.
4. Each band shall be given 10 minutes to perform INCLUDING
SOUND CHECK. Participants who exceed the allotted time shall
be deducted one (1) point per judge.
5. Groups MUST BRING THEIR OWN INSTRUMENTS (guitar, drum
sticks, guitar chords, keyboard, keyboard stand, etc.).
6. The title/s of the song/s should be submitted to the organizers
on or before the set deadline at 5:00 pm. Late submission

65 Student Handbook 2023 edition

 and changing of songs after the final date of submission shall
warrant a 0.2-point deduction, per event, per judge, per day.
7. Song choice (warm-up & main piece) for this category shall not
be repeated. Choosing of songs shall be on a first-come, first
served basis.

b. VOCAL SOLO CATEGORY GUIDELINE

1. There shall only be one (1) entry per school.
2. The contest piece, which may be re-arranged, should be based
on the theme set by OSA.
3. There should only be one (1) song piece which must be rendered
within four (4) minutes. Participants who exceed the allotted
time shall be deducted one (1) point per judge.
4. Attire MUST be decent and pleasing.
5. The minus one CD should be submitted to the organizers on
or before the deadline, 5 pm. Late submission and changing of
songs or CDs after the final submission shall warrant a 0.2-point
deduction, per event, per judge, per day.
6. Background music for this category shall be a minus-one file.
Using instruments (live) is not allowed.
7. Song choice for this category shall not be repeated. Choosing of
songs shall be on a first-come, first served basis.
c. VOCAL DUET CATEGORY GUIDELINE
1. There shall only be one (1) entry per school.
2. The contest piece, which may be re-arranged, should be based
on the theme set by OSA.
3. There should only be one (1) song piece which should be
rendered within five (5) minutes. Participants who exceed the
allotted time shall be deducted one (1) point per judge
4. Attire MUST be decent and pleasing.
5. The minus one CD should be submitted to the organizers on or
before the deadline at 5:00 PM. Late submission and changing
of songs CDs the final date of submission shall warrant a
0.2-point deduction, per event, per judge.
6. Song choice for this category shall not be repeated. Choosing of
song shall be on a first-come, first served basis.

Student Handbook 2023 edition 66

d. SING AND DANCE CATEGORY GUIDELINE
1. There shall only be one (1) entry per school.
2. Each group shall be composed of four (4) and maximum of six
(6) members.
3. Each group should sing and dance to the song determined by
OSA.
4. The group should deliver the song LIVE, lip-synching or pre-
recorded singing are not allowed.
5. The contest piece should be rendered within five (5) minutes.
Participants who exceed the allotted time shall be deducted
one (1) point per event, per judge.
6. Attire MUST be decent and pleasing.
7. Music CDs should be submitted to the organizers on or before
the deadline at 5:00 PM. Late submission and changing of
songs or CDs after the final date of submission shall warrant a
0.2-point deduction, per event, per judge, per day.
8. Schools could mix songs of ONE particular group only.

e. BALLROOM/ LINE DANCE GUIDELINES

1. There should only be one (1) entry per school.
2. The dance steps should fall under the chosen dance category.
3. Each group shall have a minimum of (6) and a maximum of
twenty (20) members. A one (1) point deduction per judge
will be applied if the group will not be able to conform to the
minimum/maximum number of members.
4. Performance should be rendered within five (5) minutes. All
participants who exceed the maximum allotted time shall be
deducted one (1) point per event, per judge.
5. Attire MUST be decent and pleasing.
6. Music CDs should be submitted to the organizers on or before
the deadline at 5:00 PM. Late submission and changing of
songs or CDs after the final date of submission shall warrant a
0.2-point deduction, per event, per judge, per day.

f. HIP-HOP GUIDELINES
1. There should only be one (1) entry per school.
2. The choreography shall use the song determined by OSA.
3. Songs with profanity or explicit words are not allowed.
4. Each group shall have a minimum of six (6) and a maximum

67 Student Handbook 2023 edition

 of fifteen (15) members. A one (1) point deduction per judge
will be applied if the group will not be able to conform to the
minimum/maximum number of members.
5. Performance should be rendered within five (5) minutes. All
participants who exceed the maximum allotted time shall be
deducted one (1) point per event, per judge.
6. Medley and remixes are allowed.
7. Aided flips are flips where the performer shall launch from any
body part of co-performers, adding height to the stunt. TOSSING,
as well as BREAKDANCING (head stunts and other moves that
strain or compromise the head, neck, and back of the dancer),
IS STRICTLY PROHIBITED. A five (5) point deduction, per judge,
per execution, will be applied if the group shall perform tossing,
aided flips, or other dangerous stunts.
8. To check if group choreography complies with the event
mechanics, a spot check for participating groups shall be
scheduled by OSA.
9. Music CDs should be submitted to the organizers on or before
the deadline at 5:00PM. Late submission and changing of
songs or CDs after the final date of submission shall warrant a
0.2-point deduction, per event, per judge per day.

NON-ACADEMIC AWARDS

POLICIES AND GUIDELINES FOR LEADERSHIP AWARDS

The University of Baguio recognizes the importance of the
student’s active participation in co-curricular activities alongside
with their academic pursuits. Being a scholar does not necessarily
guarantee one’s success in life because this depends more on hard
work.
Giving leadership recognition to students is among the
prerogatives of the University and those recognitions are bestowed by
the University on graduating students who manifested outstanding
leadership qualities, good academic standing and exemplary
character that are worthy of emulating by their peers.

GENERAL POLICIES CATEGORIES

a. UNIVERSITY LEADERSHIP - This is awarded to a graduating
student whose leadership qualities have been manifested not

Student Handbook 2023 edition 68

 only within the University but also in the community and whose
positions of leadership, activities and commendations have given
honor and recognition to the University of Baguio as a whole.
b. COLLEGE LEADERSHIP - This is awarded to a graduating student
whose leadership qualities have primarily been manifested in
the School to which the applicant belongs and, to a considerable
extent, in the community and whose positions of leadership,
activities and contributions have given honor and recognition to
the concerned school.
c. NOTABLE LEADERSHIP - This is awarded to a graduating student
whose positions of leadership, activities, and commendations
are noteworthy for their contribution to the betterment of the
community, the University or School to which the applicant
belongs.

ELIGIBILITY
a. The nominee must be a candidate for graduation.
b. For transferees, the nominee must have at least two-year
residency in the University.
c. The nominee should have no pending case against him/her nor
convicted of any case/crime within or outside the university.

REQUIREMENTS
1. Nominees must provide a long portfolio containing all original
documents that include the following:
a. Curriculum vitae
b. Fully-accomplished nomination forms.
c. NBI or Police Clearance (either one).
d. Certificates and supporting documents.
d.1. For a single seminar with multiple topics, only one
certificate shall be considered.
d.2. If the nominee has multiple functions in an activity, his/
her functions will be counted as one in favor of the highest
position occupied
d.3. Period of coverage of all activities, membership, offices/
leadership positions held and awards shall be from the
applicant’s first year in the University until the deadline for
submission imposed by the Office of Student Affairs.

69 Student Handbook 2023 edition

ACADEMIC PERFORMANCE
To qualify for a leadership award, the following maximum
allowable failed subjects are the following:
1. Maximum of 9 units failed in the Professional subjects
2. Maximum of 6 units failed in the General Education (GE) subjects
including PE and NSTP.
3. Maximum of 9 units failed for any combination of Professional
and GE subjects. However, the failed units must not be more than
that specified in the previous items.
Failed subjects that are NOT part of the student’s course
curriculum shall not be counted against the candidate’s total failed
units. Only those belonging to his or her course curriculum shall
be considered in the tabulation. In the case of those programs
with retention policies where failed grades are higher than 75, the
higher rating is to be followed.
Dropped (DRP) and incomplete (INC) grades shall be excluded
in the evaluation.

NARRATIVE
The nominee must submit a 1,000 words narrative regarding
his/her accomplishments. This must be accompanied with pictures
of his/her activities.

AWARDS DELIBERATION COMMITTEE

Chairman, Vice President for Academic Affairs Members – School Deans
Official Tabulator (non-voting member) – Office of Student Affairs

PROCEDURES FOR DETERMINATION OF THE ELIGIBILITY OF

CANDIDATES
1. The Office of Student Affairs (OSA) sends a memo to all deans
requesting for candidates for the Leadership Awards. The memo
shall specify the deadline for submission of entries.
2. The candidates submit their complete documents to OSA within
the deadline. No documents will be accepted after the deadline.
3. The OSA compiles the portfolios, tabulates the documents
contained therein, and determines whether or not the applicant
has complied with the minimum requirements for the awards.
The successful applicants are classified according to the award
they shall receive.

Student Handbook 2023 edition 70

4. The results shall be carefully and accurately tabulated by the
Office of Student Affairs.
5. The results shall be presented to the Awards Deliberation
Committee at least two weeks before the scheduled graduation.
During the deliberation, the Office of Student affairs will provide
tabulated results of all candidates, including those who did not
meet the minimum requirements for the different categories.
6. In order to be eligible for an award, the candidate must fulfill the
minimum requirements (i.e. at least the NOTABLE LEADERSHIP
AWARD) in all the criteria groupings. Any candidate who does
not qualify in all the criteria groupings shall be ineligible for a
Leadership Award.
7. The Committee shall follow the “three-out-of-five rule” in
determining the level of award to be given to the applicant. The
majority of categories satisfied shall determine the Leadership
Award to be given to the candidate. In case of a tie between two
categories, the members of the Committee shall determine the
final award to be given to the candidate.
7. In cases where there are credits that may be moved to a lower
subcategory within the same criteria, the Office of Student
Affairs shall automatically move such credits in order to satisfy
requirements for the said criteria. The higher award will be settled
to the lower level to determine the final award.
8. The Committee may confer a Leadership award on a candidate
who falls short of the minimum requirements for the awards but
who has contributed significantly in furtherance of the mission-
vision-objectives of the university and the school. The contribution
must be significant to merit deliberation by the Committee and
may not be officially documented. Examples of such actions that
may be considered include, but are not limited to acts of honesty
(returning significant amounts of cash), bravery (rescue), and
involvement in advocacies that are socially relevant.
9. Upon confirmation of awardees by the Committee, the final and
official list shall be signed by all present during the deliberation.
10. The OSA shall submit a request for Plaques of Leadership
for awardees. Other candidates shall receive a Letter of
Commendation from the Director of Student Affairs.
11. All portfolios will be returned to their owners after the final
deliberation.

71 Student Handbook 2023 edition

DEADLINE OF SUBMISSION
All requirements must be placed in a long plastic portfolio.
The deadline of submission of documents shall be determined by
the Office of Student Affairs. Late submission will not be entertained.
However, in the case of publications, the Committee shall accept
articles published until the Saturday preceding the deliberation.

A. UNIVERSITY LEADERSHIP AWARD CRITERIA

1. Recognized Campus Organizations
Must qualify in AT LEAST TWO of the following criteria:
a. At least one year active officer/member (ACTIVE MEMBER
refers to active participation in college-based or university-
wide activities where the applicant acted as initiator, organizer,
facilitator or helper in at least three activities) of the Supreme
Student Council (SSC).
b. At least two years active officer/member (ACTIVE MEMBER refers
to active participation in college-based or university-wide activities
where the applicant acted as initiator, organizer, facilitator or
helper in at least three activities) of the Student Body (SB).
c. At least two years active officer/member (ACTIVE MEMBER refers
to active participation in college-based or university-wide activities
where the applicant acted as initiator, organizer, facilitator or
helper in at least three activities) of a recognized University-wide
or program related organizations acknowledged by the school.

2. Community/Outreach Activities
Must qualify in AT LEAST TWO of the following criteria:
a. International/National/Regional/Provincial/City/Municipal.
Participant/ Organizer / Coordinator / Speaker / Chair / Support
Staff / Other positions of at least one activity.
b. University. Participant / Organizer / Coordinator / Speaker /
Chair / Support Staff / Other positions of at least two activities.
c. Barangay/College. Participant / Organizer / Coordinator /
Speaker / Chair / Support Staff / Other positions of at least two
activities.
3. Publications (All articles must not be a requirement of a subject)
At least 5 articles in an International / National / Local /
University / College paper or website. The website must belong to
the University of Baguio or any .edu /.org / .gov domain. Websites

Student Handbook 2023 edition 72

 of media/ news organizations are also acceptable. Blogsite entries
are not acceptable.
All published articles related to the course, school, university
must be endorsed by the school dean
4. Co-curricular Activities (Seminar, Workshop, Training,
Competition) The nominee must qualify in AT LEAST FOUR of
the following criteria:
a. International/National
a1. Organizer / Coordinator / Speaker / Chairman / Support
Staff / Other positions of at least one activity.
b. Regional
b1. Support Staff of at least two activities.
b2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
c. Provincial/City
c1. Support staff of at least two activities.
c2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
d. Municipal/University
d1. Support staff of at least two activities.
d2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
e. Barangay/College
e1. Support staff of at least two activities.
e2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
5. Awards / Honors / Recognitions / Distinctions / Merits /
Commendations earned
a. At least nine International / National / Regional / Provincial /
City / Municipal / University Barangay / College awards.

B. COLLEGE LEADERSHIP AWARD CRITERIA

1. Recognized Campus Organizations Must satisfy the following
criteria:
a. At least one-year active officer/member (ACTIVE MEMBER
refers to active participation in college-based or university-
wide activities where the applicant acted as initiator, organizer,
facilitator or helper in at least three activities) of the Student
Body (SB).

73 Student Handbook 2023 edition

 b. At least one-year active officer/member (ACTIVE MEMBER
refers to active participation in college-based or university-
wide activities where the applicant acted as initiator, organizer,
facilitator or helper in at least three activities) of a recognized
College-based or program related organizations acknowledged
by the school.
2. Community/Outreach Activities
Must qualify in AT LEAST TWO of the following criteria:
a. International/National/Regional/Provincial/City/Municipal.
Participant / Organizer / Coordinator / Speaker / Chair / Support
Staff / Other positions of at least one activity.
b. University. Participant / Organizer / Coordinator / Speaker /
Chair / Support Staff / Other positions of at least two activities.
c. Barangay/College. Participant / Organizer / Coordinator / Speaker
/ Chair / Support Staff / Other positions of at least two activities.
3. Publications (All articles must not be a requirement of a subject)
a. At least 3 articles in an International / National / Local /
University / College paper or website. The website must belong
to the University of Baguio or any .edu / .org / .gov domain.
Websites of media/ news organizations are also acceptable.
Blogsite entries are not acceptable.
b. All published articles related to the course, school, university
must be endorsed by the school dean
4. Co-curricular Activities (Seminar, Workshop, Training,
Competition)
The nominee must qualify in AT LEAST THREE of the following
criteria:
a. International/National
a1. Organizer / Coordinator / Speaker / Chairman / Support
Staff / Other positions of at least one activity.
b. Regional
b1. Support Staff of at least two activities.
b2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
c. Provincial/City
c1. Support staff of at least two activities.
c2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.

Student Handbook 2023 edition 74

 d. Municipal/University
d1. Support staff of at least two activities.
d2. Organizer / Coordinator / Speaker / Chairman of at least one activity.
e. Barangay/College
e1. Support staff of at least two activities.
e2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.

C. NOTABLE LEADERSHIP AWARD CRITERIA

1. Recognized Campus Organizations
At least one year active officer/member (ACTIVE MEMBER
refers to active participation in college-based or university-
wide activities where the applicant acted as initiator, organizer,
facilitator or helper in at least three activities) of the Supreme
Student Council (SSC), Student Body (SB), recognized University-
wide / recognized College-based or program related organizations
acknowledged by the school.
2. Community/Outreach Activities
Must qualify in AT LEAST ONE of the following criteria:
a. International/National/Regional/Provincial/City/Municipal.
Participant / Organizer / Coordinator / Speaker / Chair / Support
Staff / Other positions of at least one activity.
b. University. Participant / Organizer / Coordinator / Speaker /
Chair / Support Staff / Other positions of at least two activities.
c. Barangay/College. Participant / Organizer / Coordinator /
Speaker / Chair / Support Staff / Other positions of at least two
activities.
3. Publications (All articles must not be a requirement of a subject)
Must qualify in AT LEAST ONE of the following criteria:
a. At least 3 articles in an International / National / Local /
University / College paper or website. The website must belong
to the University of Baguio or any .edu / .org / .gov domain.
Websites of media/ news organizations are also acceptable.
b. All published articles related to the course, school, university
must be endorsed by the school dean.

75 Student Handbook 2023 edition

4. Co-curricular Activities (Seminar, Workshop, Training,
Competition) The nominee must qualify in AT LEAST TWO of the
following criteria:
Must qualify in AT LEAST ONE of the following criteria:
a. International/National
a1. Organizer / Coordinator / Speaker / Chairman / Support
Staff / Other positions of at least one activity.
b. Regional
b1. Support Staff of at least two activities.
b2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
c. Provincial/City
c1. Support staff of at least two activities.
c2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
d. Municipal/University
d1. Support staff of at least two activities.
d2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
e. Barangay/College
e1. Support staff of at least two activities.
e2. Organizer / Coordinator / Speaker / Chairman of at least one
activity.
5. Semestral Awards / Honors / Recognitions / Distinctions / Merits /
Commendations earned
a. At least 3 International / National / Regional / Provincial / City /
Municipal / University Barangay / College awards.

POLICIES AND GUIDELINES FOR ROSA C. BAUTISTA MEDIA

AWARDS AND SPECIAL MEDIA AWARDS
The University of Baguio recognizes the importance of the
students’ active development in media alongside with their academic
pursuits. The University Media Award honors students who deserve
recognition for having manifested “outstanding skills in the use of
media, good academic standing and exemplary character” that are
worthy of emulation by their peers.

Student Handbook 2023 edition 76

GENERAL POLICIES
CATEGORIES
a. Rosa C. Bautista Journalism Award. This is awarded to a
graduating student who has produced an exceptional body of
work in different media, not only in the University but also in the
community, national or international scene.
b. Special Journalism Award. This is awarded to a graduating
student who may not qualify for the Rosa C. Bautista Journalism
Award but the Committee strongly believes that such student is
deserving of the award in recognition of an achievement in the
field of media.

ELIGIBILITY
For transferees, the nominee must have at least two-year
residency in the University.
The nominee should have no pending case against him/her nor
convicted of any case/crime within or outside the university.

REQUIREMENTS
Nominees must provide a nomination portfolio that includes
the following:
1. Fully-accomplished resume.
2. Fully-accomplished nomination forms.
3. Certificate of Good Moral Character.
4. Certificates and supporting documents.

ACADEMIC PERFORMANCE
To qualify for a journalism award, the maximum allowable
failed subjects are the following:
• Maximum of nine units failed in the Professional subjects.
• Maximum of six units failed in the General Education (GE)
subjects including PE and NSTP.
• Maximum of fifteen units failed for any combination of
Professional and GE subjects.
• Dropped (DRP) and incomplete (INC) grades shall be excluded in
the evaluation.
• No failing grade in all the English subjects.

77 Student Handbook 2023 edition

ESSAY
The nominee must submit a 1,000-word essay on a topic given
by the Awards Committee. This must be accompanied with pictures
of his/her activities.

AWARDS SELECTION COMMITTEE

Chairman, Vice President for Academic Affairs
Members – School Deans

DEADLINE OF SUBMISSION
All requirements must be placed in a long plastic portfolio.
The deadline of submission of documents shall be determined by
the Office of Student Affairs. Late submission will not be entertained.

A. ROSA C. BAUTISTA JOURNALISM AWARD CRITERIA

1. Publications: (Note: All articles must not be a requirement of a
subject)
All published articles related to the course, school, university
must be endorsed by the school dean.
The nominee must qualify in ANY TWO of the following
criteria:
• At least three articles in an International/National Paper/
Regional/Local paper
• At least three articles in the UB Website or University Publication
• At least three articles in the College Paper
2. Community/Outreach Activities
a. Participant / Organizer / Coordinator / Speaker / Chair / Support
Staff / Other position of AT LEAST THREE international / national
/ regional / provincial / city/ municipal / university / barangay /
school community or outreach activities
3. Activities related to Journalism (Seminar, Workshop, Training,
Competition) The nominee must satisfy ANY THREE of the
following criteria:
a. International/National
a.1. Organizer / Coordinator / Speaker / Chairman / Support
Staff / Participant of at least one activity
b. Regional/Provincial/City
b.1. Active participant in at least three activities.
b.2. Organizer / Coordinator / Speaker / Chairman / Support
Staff of at least one activity

Student Handbook 2023 edition 78

 c. Municipal/University
c.1. Active participant of at least three activities.
c.2. Support staff of at least one activity.
c.3. Organizer / Coordinator / Speaker / Chairman of at least
one activity
d. Barangay/College
d.1. Active participant of at least three activities.
d.2. Support staff of at least one activity.
d.3. Organizer / Coordinator / Speaker / Chairman of at least
one activity
4. Awards/Honors/Recognitions/Distinctions/Merits/Commendations
earned, related to Journalism
A nominee must satisfy AT LEAST THREE of the following
criteria:
a. One International/National award.
b. One Regional/Provincial/City awards.
c. One Municipal/University/Barangay/College awards.

B. SPECIAL JOURNALISM AWARD CRITERIA

1. Publications: (Note: All articles must not be a requirement of a
subject)
All published articles related to the course, school, university
must be endorsed by the school dean.
The nominee must qualify in ANY TWO of the following
criteria:
• At least two articles in an International/National Paper/Regional/
Local paper
• At least two articles in the UB Website or University Publication
• At least two articles in the College Paper.
2. Community/Outreach Activities
a. Participant / Organizer / Coordinator / Speaker / Chair / Support
Staff / Other position of AT LEAST TWO international / national
/ regional / provincial / city/ municipal / university / barangay /
school community or outreach activities.
3. Activities related to Journalism (Seminar, Workshop, Training,
Competition) The nominee must satisfy ANY TWO of the following
criteria:
a. International/National/Regional/Provincial/City
a.1. Organizer / Coordinator / Speaker / Chairman / Support

79 Student Handbook 2023 edition

 Staff / Participant of at least one activity
b. Municipal/University
b.1. Active participant of at least three activities.
b.2. Organizer / Coordinator / Speaker / Chairman / Support
Staff of at least one activity
c. Barangay/College
c.1. Active participant of at least three activities.
c.2. Organizer / Coordinator / Speaker / Chairman / Support
Staff of at least one activity
4. Aw a r d s / H o n o r s / R e c o g n i t i o n s / D i s t i n c t i o n s / M e r i t s /
Commendations earned, related to Journalism
A nominee must satisfy AT LEAST TWO of the following
criteria:
a. One international/national award.
b. One regional/provincial/city awards.
c. One municipal/university/barangay/school awards.
d. One-year Editorial Staff

D. INTERNATIONAL STUDENTS CENTER (ISC)

Pursuant to CHED Memorandum Order Number 09, series
of 2013 otherwise known as “Enhanced Policies and Guidelines
on Student Affairs and Services”, specifically on the provision of
assistance to address the needs of foreign students, as stated on
Section 31.1, to wit:

ARTICLE VIII
Section 31.1: Foreign/Integration Students Services
Refers to the provision of assistance to address the needs of foreign
students. An integrated service program that caters to the socio-psycho-
cultural, academic and non-academic needs should be available to all
international students.
The Office of Student Affairs has provided a center to cater
to the needs of the Foreign Students.The University of Baguio
- International Student’s Center (ISC) serves as a key resource in
recognizing our Foreign Student’s need in terms of educating them
to be empowered professionals in the global community. The center
serves as a hub for programs and events that can foster meaningful
connections among all global thinkers. It is also devoted to creating
a closest home away from home ambiance during their educational
journey at UB. ISC encourages campus and community involvement
Student Handbook 2023 edition 80
through collaborative programs, services and events taking into
consideration international standards.

SERVICES
The ISC promotes and supports campus based
internationalization as per reference to the CHED CMO 55, series of
2016, to provide services, policies, strategies and guiding principles
of the university in meeting the international standard. The Center
also gives assistance to international students in a new living
environment and guide them to understand the Filipino Culture so
that they can be helped to adjust geographically and culturally.
The following institutional activities and programs are prepared
for them:
a. International Students Orientation,
b. United Nations Week,
c. Philippine International Friendship Day
d. Freshmen Day
e. Parangal
f. Yuletide Bliss
g. Outreaches

These activities and programs can help them in their academic

success, to enhance their community involvement and student
development while they are in our country.
The University of Baguio also respects everyone’s right to
worship, supports the spiritual well-being of everyone, to provide
opportunities for the International Students to learn from each other
through the practice of multi faith. Therefore, Prayer Rooms have
been provided for the students. This will enable them in their spiritual
journey to be inspired and to collaborate with people of all faith for
the common good of enrolled students without discrimination or
preference.

E. UNIVERSITY OF BAGUIO PERFORMING ARTS GROUP

Pursuant to CHED Memorandum Order Number 09, series
of 2013 otherwise known as “Enhanced Policies and Guidelines
on Student Affairs and Services”, specifically on the provision of
assistance to address the need to provide opportunities to develop
and enhance talents, abilities and values for appreciation, promotion

81 Student Handbook 2023 edition

and conservation of national culture and multi-cultural heritage; as
stated in Section 33.1, 33.2 and 33.3 to wit:

ARTICLE VIII
Section 33.1
The HEI shall provide opportunities for the appreciation of culture
and the arts
Section 33.2
There shall be mechanisms to promote Philippine Culture and the
Arts in coordination with other government agencies
Section 33.3
The HEI shall provide an Office for Culture and the arts.

The University of Baguio Office of Student Affairs has the UB

Performing Arts Group under its wing. The UB Performing Arts Group
comprises of UB students as performers and production staff who are
mostly university scholars. The Performing Arts Group is composed
of five different groups; each focusing on an aspect of the performing
arts--music and dance. Each group, namely the UB Voices Chorale,
UB Graces Dance Troupe, UB Chamber Orchestra, UB Plug and Play
Band and the University of Baguio’s very own cultural dance troupe,
the UBBUK (University of Baguio, BIBAK Ubbun Kaafuan) produces
performances for the university and for the public, either as official
school productions or as official school representations in external
events and competitions. The performing arts group serves as a
training ground for all the members to polish their talents and to
share their work and performances to the students and the public.

SERVICES
The University of Baguio Office of Student Affairs and the UB
Performing Arts Group provides opportunities for the awareness and
appreciation of the culture and the arts encompassing all genres from
classical to modern with emphasis on the promotion of Philippine
culture and the arts through various activities and events throughout
the school year, catering not only the students of the university, but
also the general public, whenever possible.The following institutional
activities and programs are prepared for them:
1. Inter School Music and Dance competitions
2. Yuletide Bliss
3. Choral Workshops
4. Voice Workshops

Student Handbook 2023 edition 82

 5. Dance workshops
6. Music and Dance Recitals
7. Virtual Music and Dance Video Productions (during pandemic)
8. Choral and Dance Competitions
9. Outreaches

5. STUDENT DISCIPLINE
Student discipline and formation comprises the concerted
efforts of the University to bring forth the right order of things.
Student discipline and formation includes disciplinary provisions that
instill responsible behavior and respect towards the members of the
University community so that an environment conducive to learning
is established. The Student Discipline and Formation helps ensure
students’ compliance with the Student Code of Conduct by providing
a system through which university employees and students can air
grievances and file complaints against erring students. The system
is fair and/or conforms to the requisites for due process. The office
takes the tone of reform more than punishment in deciding cases.
Students who are found in violation of the Code of Conduct are
given sanctions that are humane and respectful of one’s dignity.

STUDENT CODE OF CONDUCT

Article I. BASIC RIGHTS AND RESPONSIBILITIES OF STUDENTS

FUNDAMENTAL PRINCIPLES
In the light of its mission, philosophy and goals, the University
of Baguio aims to provide every UB student with:

1. Academic Excellence
The University of Baguio’s primary task is to provide avenues
toward academic excellence. It strives to provide its students the
following:
a. A high standard of learning that reflects dynamic changes in
different areas of discipline, methods of instruction and styles
of learning;
b. A set of intellectual and practical skills strengthened by a
consistent conformity with standard of the industry within
which the graduate is to operate;
c. A sense of professional pride that leads to exceptional
performance in one’s field of expertise.

83 Student Handbook 2023 edition

2. Sense of Community and Nationalism
The University of Baguio is committed to the task of nation-
building by forming its students to become advocates of sustainable
growth and protection of the national patrimony by:
a. Using their knowledge and skills in undertaking researches
relevant to their field of expertise and;
b. Being actively involved in programs that are beneficial to the
community and preserve and protect the environment.
3. Leadership and Character Training
University education revolves not only around developing
academic excellence but also involves the active formation of
students into men and women of character who possess qualities
of good leadership. The university provides opportunities for
students to hone their potentials as future leaders and movers of
society.

Section 1. Student Rights

Subject to the limitations prescribed by the laws of the land,
students shall enjoy the following basic rights:
1. The right to quality and relevant education through competent
and continuing instruction;
2. The right to organize, join and participate in organizations and
societies recognized by the University;
3. The right to guidance and counseling services;
4. The right to freedom of expression and assembly subject to
regulations that ensure proper exercise and enjoyment of such
freedom by all members of the academic community;
5. The right to publish on their sole responsibility a student
newspaper and/or similar publications;
6. The right to invite resource speakers during assemblies, symposia,
and other activities of similar nature which do not interfere with
or disrupt classroom instruction or any academic activity of the
University;
7. The right to access of their individual student records and to
the issuance of official certificates, transcript of records, grades,
transfer credentials, etc.
8. The right to be free from involuntary contributions except those
approved by their organizations or societies;

Student Handbook 2023 edition 84

9. The right to be free from any kind of bullying, harassment and any
kind of activity that curtails the human rights of the individual;
and
10. The right to quality student services as may be required and
guaranteed by university regulations and laws of the land.

Section 2. Student Responsibilities

The following are the responsibilities and obligations of the
students:
1. To conscientiously achieve the highest possible academic
performance, they are capable of doing;
2. To uphold the basic principles and ideals of the University and to
contribute to the attainment of its vision, mission and objectives;
3. To exercise rights in a responsible manner, with due regard for
the rights of others;
4. To promote and maintain the peace and tranquility of the
University by obeying the rules on discipline and by exerting
efforts towards harmonious relationship with fellow students,
faculty members, employees and administration;
5. To follow and abide by the University of Baguio Student Code
and all the rules and regulations governing their own school
and the University, provisions of the Manual of Regulations for
Private Higher Education (MORPHE), and those of bodies of law
as enacted by legislative and administrative bodies;
6. To conduct oneself with dignity and honor by avoiding
establishments of ill- reputation, persons of questionable
character and conduct and non-use of illegal substances; and
7. To bear oneself with utmost sense of responsibility and
sportsmanship as well as diligent regard for highest principles
of good conduct and the rights and welfare of others when
representing the University in any authorized activity, including
the use of the University’s name.

Article II. STUDENT DISCIPLINE

Character formation is one of the most important aims of the
university. For this reason, imposition of penalties for violations of the
Student Disciplinary Code, while observant of the rights and feelings
of respondents, is firm, especially when the safety and well-being of

85 Student Handbook 2023 edition

the student body and institution is at stake. Students are expected to
manifest both within and outside the University, the respect for order,
morality, personal honor, and rights of others, which is required of
God-fearing men and women.

Section 1. Code of Conduct

As members of the University community, it is presumed that
every college student is of mature disposition in that he/she respects
the rights of others as well as his own. Each student must contribute
towards an environment conducive for learning and development.
With this, appropriate conduct and deportment must be observed at
all times, to wit:
1. Towards their dealing/s with all members of the University
community, including its guests and visitors, all students are
expected to be polite and respectful at all times regardless of
one’s beliefs, gender identity/gender orientation, race, religious
and political affiliation.
2. Good grooming, cleanliness and appropriate dress are important
institutional concerns. Notwithstanding the value of individual
choice in the selection of desired clothing to wear to school, the
University of Baguio strongly encourages all students to dress
appropriately during school days. In this regard, the following are
deemed inappropriate school attire:
a. Tank tops/muscle shirts;
b. Spaghetti straps/halter/mesh tops/strapless worn without
proper covering;
c. Bare midriffs (this is defined to mean no skin showing between
the bottom of the shirt and top of the pants area);
d. Exposed underclothing;
e. See-through blouses or shirts;
f. Hats, caps, scarves, or headbands worn inside the classroom or
building at any time; and
g. Logos, sayings, pins and buttons that promote alcohol, tobacco,
drugs, gang/ cult behavior, offensive language or inappropriate
behavior.
h. Extreme piercings
i. Miniskirts, short shorts and tattered pants
3. All students must follow standard classroom procedures and
policies and must observe proper decorum at all times. Disruptive
behavior, defined as any act which obstructs others the freedom

Student Handbook 2023 edition 86

 to learn or the ability of the instructor to teach, is adverse to
the academic freedom and to the rights of all members of the
academic community.
4. Academic honesty is encouraged at all times. Plagiarism, defined
as using, copying words or ideas from someone else’s work
and arrogating as own; implicit or explicit failure to cite sources
of a quotation; paraphrasing most of the words or ideas of a
source without giving credit to the author; or passing on faulty
information about the source of an idea must be avoided by
students. Cheating in one’s work entails unethical and deceitful
practices and must never be observed by any student.
5. An environment conducive for healthy relations among students
is advocated by the University. Any acts or gestures which tend
to offend other members of the UB community, including public
display of affection are not tolerated.
6. Posted directions should be carefully observed within the
University’s jurisdiction. Students are required at all times to
observe and respect signage within the premises of the campus.
7. As members of the University community, students are expected
to contribute towards the maintenance of cleanliness and order
within and outside the campus. Any part, portion or parcel of the
University property must be kept in their best condition and used
with reasonable care and caution.
8. The use of campus facilities for curricular, extra-curricular, co-
curricular activities,
i.e. meetings, social, cultural, and recreational activities are
encouraged. However, the University reserves the right to deny
the use of such facilities to those who do not abide by the
implementing rules and regulations governing the use of such
facilities. All activities held within the facilities should therefore be
in consonance with the provisions of the implementing policies
on the use of campus facilities. Students must strictly adhere to
the policies on permits and reservations.
9. All academic and non-academic activities participated by the
students as official representatives of the University or any of
its recognized student organizations held outside the University
must be duly permitted by the Adviser, Dean of the School where
the student belongs, the Student Activities and Organizations
Staff, the Director of the Office of Student Affairs and the Vice
President for Academic Affairs.

87 Student Handbook 2023 edition

10. The University recognizes the value of deep concern for the
environment. All members of the UB community, students,
faculty and employees alike are encouraged to observe practices
which put this value into action.

Section 2. General Guidelines in the Resolution of Disciplinary Cases

1. All complaints shall be filed in written form (COSA-D-001) at
the Office of Student Affairs (OSA), specifically with the Student
Discipline Division.
2. All cases shall be handled in accordance with the principle of
due process and the procedures required for compliance with it,
namely:
a. The student must be informed in writing (COSA-D-002) of the
nature and cause of accusation made against him;
b. The student shall have the right to answer the charges filed
against him, with the aid of counsel if so desired;
c. They shall be given copies of the evidence presented against them;
d. They shall be given the right to gather evidence on their behalf;
3. All pieces of evidence shall be considered by school authorities
designated to hear and decide prior to rendering their findings
and decision.
4. All cases must be handled judiciously and decisions must be
rendered with a reasonable amount of time.
5. Decisions in which the sanction of exclusion or expulsion shall
be submitted by the Director of Student Affairs to the Executive
Committee (EXECOM) for final confirmation, reversal, upgrading,
or downgrading.
6. The accused shall have the right to appeal decisions in which the
sanction of exclusion or expulsion is imposed.
7. All cases shall be handled primarily by the Student Discipline
Division, in cooperation and coordination with other offices
relevant to the case. It shall also coordinate with the Security
Office in criminal investigation and the Center for Counseling
and Student Development for counseling of the accused.
8. Should any office other than the Office of Student Affairs intend
to conduct an investigation in accordance with its mandate, it
shall request the presence of a representative from the Student
Discipline Division.

Student Handbook 2023 edition 88

9. Complaints, of a financial nature such as debts or unpaid boarding
house rentals shall not be deemed as cause for disciplinary action.
However, the office shall do its part in helping the complainant
collect such dues.

Section 3. Student Disciplinary Procedure

1. A written complaint is filed before the office by a student, faculty
or employee using Online Complaint Form COSA-D-001. The
form contains basic information about the complaint, such as
name of the accused, course and year, location and nature of the
incident, and the name of the complainant.
2. The respondent (subject of the complaint) is informed of the
complaint against him through the issuance of a Notice of
Complaint COSA-D-002. The notice includes the name of the
complainant and the specific complaint against him. Copies of
any letters and other evidence as may be deemed appropriate to
furnish are attached to the notice.
3. The respondent is given 72 hours (3 days) from receipt of letter
to respond personally or in writing. He is informed that failure to
respond may be detrimental to his case. He is informed that he
may attach evidence to support his response in the reply.
4. Upon receiving the response, the Staff of the Student Discipline
conducts an investigation, when necessary, in cooperation
with the Dean’s Office, Center for Counseling and Student
Development, and/or Security Office.
5. Whenever necessary, all parties to the case are convened for a
case conference or discussion of the case.
6. A Summary of Findings COSA-D-003 detailing the analysis and
recommendations of the case is submitted to the Director of
Student Affairs for approval and comment.
7. Cases in which the sanction is either “Exclusion” or “Expulsion”
are submitted to the Executive Committee for confirmation/
reversal/upgrading/downgrading.
8. Upon approval, the respondent is informed of the sanction to be
imposed upon him. A Notice of Decision COSA-D-004 is given to
him, as approved by the Director.

89 Student Handbook 2023 edition

9. The student may appeal the case subject to the submission of
new and significant evidence and the provisions on Appeal as
provided in this manual.

Section 4. Supplementary Procedures

1. Cases referred to the office by the Security Office through the
Chief Security Officer (CSO) shall be dealt with in accordance
with the procedures cited above. The complainant in such cases
is the University through the CSO.
2. All students who are found in violation of the Student Code
of Conduct shall be referred to the Center for Counseling and
Student Development using the CCSD Referral Form.
3. Issuance of call slips shall be the sole responsibility of the Office
of Student Affairs. Offices that require the presence of students
shall request OSA to issue such a slip.
4. For the sanction of suspension, the office may have the option
to give a suspension with community service. The community
service shall be referred to the NSTP or to his respective Dean.

Section 5. Procedures in Amicable Settlements

1. Should the complainant wish for an amicable settlement of the
case, the respondent is required to issue a verbal or written
apology in front of the complainant, the Student Development
and Formation Officer or the OSA Director and other witnesses.
2. The accused signs an undertaking in which he promises not to
commit the same offense in the future.

Student Handbook 2023 edition 90

 ARTICLE III.
DEFINITION AND TYPES OF OFFENSES AND
CORRESPONDING SANCTIONS

OFFENSES SANCTIONS

A. Offenses Against Campus

Peace Order, Security, and 1st Offense 2nd Offense 3rd Offense
Safety
a. Instigating, inciting,
provoking, leading, or
taking part in illegal and/
or violent demonstrations
Exclusion
or activities, or giving active
support thereto in any form
or manner whether financial,
physical, or material.
b. Leading or otherwise
taking part in any activity
which disrupts University
functions or which adversely
affects classroom
instruction, whether
such activity is or is not
accompanied by violence, Suspension
Reprimand
such as disconnecting or with
with Exclusion
tampering with electrical Warning of
Warning of
connections, switches, Exclusion
Suspension
generators, motors,
air conditioners, fans, light
and fire alarms; giving false
alarms, shouting; banging
doors, walls,
tables, desks, chairs and
other acts of rowdiness and
disturbances
c. Carrying explosives,
Suspension/
firearms, knives, or other
Confiscation
deadly weapons of whatever Exclusion
of said
kind within university
weapon/s
premises.

91 Student Handbook 2023 edition

d. Detonating explosives
or fireworks within the Exclusion/
University premises and its Expulsion
immediate vicinity.
e. Assaulting, engaging in
a physical altercation, or Suspension
committing physical abuse with
upon any person in authority, Warning of
faculty members, personnel, Exclusion
and/or fellow students.
f. Insulting, challenging or
committing any act of gross
Severe
disrespect directed against Suspension
Censure
any person in authority, with
with Exclusion
faculty members, personnel, Warning of
Warning of
and/or fellow students or Exclusion
Suspension
threatening to do any of the
aforementioned acts.
g. Resorting to vindictive acts,
personal insults, defamation,
black propaganda or
malicious imputations, oral or Suspension
written, including the use of with Exclusion
internet, text messages and Warning of
the like in order to discredit Exclusion
or ridicule university officials,
personnel, faculty members,
or fellow students.
h. Gross disobedience to or Suspension
disregard of lawful order, with
Exclusion
authority of any faculty Warning of
member or university official. Exclusion
i. Preventing in any manner,
University officials, faculty Censure Suspension
members, and/or fellow with with
Exclusion
students from performing Warning of Warning of
their duties or exercising Suspension Exclusion
their rights.
j. Involving in fraternity or
Expulsion
gang fight / brawl.

Student Handbook 2023 edition 92

B. Offenses Against Public
Decency, Good Customs and 1st Offense 2nd Offense 3rd Offense
Morals
a. Gambling, maintaining or
Warning/
participating in any game of Suspension Exclusion
Reprimand
chance within the University.
b. Indecent exposure, gross Suspension
immorality and other acts with
Exclusion
constituting scandalous and Warning of
reprehensible conduct. Exclusion
c. Cheating or any dishonest
behavior in but not limited Suspension/
to examinations, quizzes, no credit in Exclusion
seatworks, assignments and the activity
role plays.
d. Bribery or effecting any
change in grades without Exclusion
proper authority
e. extortion or blackmail Exclusion
Reprimand/
f. Entering university Suspension
censure
premises under the influence with
with Exclusion
of liquor or being in a state of Warning of
Warning of
drunkenness Exclusion
Suspension

Confiscation
Confiscation
of
of
g. Smoking, vaping, the Parapher-
Parapher-
use of electronic cigarettes nalia
nalia and
and the possession of and Exclusion
Suspension
paraphernalia within Censure
with
university premises with
Warning of
Warning of
Exclusion
Suspension

h. Illegal possession, use and/

or distribution of prohibited Exclusion
drugs
i. Sexual harassment and/or
Exclusion
acts of lasciviousness

93 Student Handbook 2023 edition

j. Selling of goods and
services by student inside the Warning Reprimand Suspension
classroom
Suspension
k. Cyberbullying and other with
Exclusion
similar actions warning of
Exclusion
C. Offenses Detrimental
to the Property Rights and
Interests of the University,
1st Offense 2nd Offense 3rd Offense
Administrative Officials,
Personnel, Faculty Members
and Students
Warning/
a. Solicitation of money, Reprimand
Suspension
donations, or contributions and im-
with
without the prior approval bursement Exclusion
Warning of
of the University or the of the
Exclusion
Commission on Education. Collected
Amount
b. Misappropriation and/
or malversation of funds
belonging to the University Suspension/
or any recognized student reim-
organization; failure to bursement Exclusion
submit necessary documents Warning of
appertaining to financial Suspension
necessities within the
prescribed period.
c. Receiving Payment of
Reprimand Suspension
tuition and other fees other
with with
than the cashiers/ tellers or Exclusion
Warning of Warning of
those authorized to receive
Suspension Exclusion
them.
d. Taking examinations or
Reprimand Suspension
attending classes without
with with
having duly enrolled therein Exclusion
Warning of Warning of
or without the required
Suspension Exclusion
permit.

Student Handbook 2023 edition 94

e. Claiming, using or
utilization of the name of the
University of
Exclusion
Baguio without proper
authorization and
recognition.
f. Illegal access or possession
of information , documents,
or files of the academic
community for Exclusion
use, alteration, corruption,
stealing, destroying or any
act to that effect.
Suspension
g. Use of university premises
Warning/ with
and/or facilities without prior Exclusion
Reprimand Warning of
authorization
Exclusion
h. Unauthorized distribution
within university premises
of leaflets, handbills or
other printed materials
whose authorship is not Reprimand Suspension
clear or specifically stated; with with
Exclusion
posting of but not limited Warning of Warning of
to announcements, notices, Suspension Exclusion
advertisements, and offers
within university premises
without securing permit or
authorization to do so.
i. Acts of vandalism such as
defacing and/or writing on
walls, paintings, doors, desks,
tables, chairs, etc.; tearing of Suspension
books, notices or circulars; with
destruction of window panes, Warning of Exclusion
toilet bowls, fans, laboratory Exclusion
equipment, water
foundations, air conditioners,
clocks and other university
equipment and furnishings.

95 Student Handbook 2023 edition

j. Robbery, thievery and
acts of malicious mischief
involving university property
or that of the members of the Exclusion
academic
community, including
university guests and callers.
Reprimand
k. Borrowing money from a and
fellow student and not paying Payment of Suspension Exclusion
it back. Borrowed
Money
Reprimand
l. Borrowing valuable things
and
such as cellular phones,
Returning Suspension Exclusion
electronic gadgets, etc. and
of Borrowed
failing to return the same.
Item
m. Using, copying words or
ideas from someone else’s
work and arrogating as one’s
own; implicit or explicit
failure to cite sources of a
quotation; paraphrasing Exclusion /
most of the words or ideas Withdrawal
of a source without giving of Degree
credit to the author; passing
on faulty information about
the source of an idea; or any
form of act that constitutes
plagiarism.
D. Offenses Against the
Inviolability of School
1st Offense 2nd Offense 3rd Offense
Records and Official Papers
or Documents
a. Destroying, tampering with
or falsifying school records,
Exclusion
permits or forms and
knowingly using the same

Student Handbook 2023 edition 96

b. Lending, borrowing,
tampering with/and or
forging of certificates
of matriculation, ID’s,
ID validation stickers,
class cards, clearances,
Suspension
or other documents; or
with
otherwise committing, Exclusion
Warning of
allowing or abetting acts
Exclusion
of impersonation and/
or misrepresentation for
the purpose of entering
university premises,
enrolling, securing permits or
taking of examinations.

Section 1: Minor Offenses

OFFENSES SANCTIONS

A. Offenses Against Campus

Peace Order, Security, and 1st Offense 2nd Offense 3rd Offense
Safety
Reprimand
with
a. Failure or refusal to adhere Warning of
Warning Suspension
to school dress code. Suspension
to be issued
by OSA
Suspension
b. Spitting on floors and
Warning/ with
walls, including spitting Exclusion
Reprimand Warning of
mom-a or betel nut.
Exclusion
c. Contrived disruption
or disturbance of class or Reprimand
related activity through with
Warning Suspension
irrelevant questions or Warning of
constant interruptions Suspension
without just cause.

97 Student Handbook 2023 edition

d. Clogging of toilet bowls, Suspension
urinals and lavatories or Warning/ with
Exclusion
causing spillage of waste or Reprimand Warning of
stinking matter. Exclusion
Reprimand
e. Littering within university
with
premises; throwing of trash Warning Suspension
Warning of
outside school windows.
Suspension
Reprimand
f. Using cellular phone, audio
with
player, and the like while the Reprimand Suspension
Warning of
class is ongoing
Suspension

Section 3. Administrative Sanctions

Disciplinary administrative sanctions may be imposed on a
student for the commission of any offense defined in Sections 1 and
2 of this code. Such sanctions may take the form of:
a. Warning, Reprimand or Censure.
These are sanctions meted out for reprehensible conduct
or by admonishing the erring student that a repetition of these
offenses would subject him to more severe disciplinary sanctions.
1. Warning. It is a notice to the student that continuation or
repetition of specified conduct may be a cause for other
disciplinary action.
2. Reprimand. It is a severe form of formal rebuke by a person in
authority.
3. Censure. This may either be an oral or written reprimand for
violation of specified regulation(s).
b. Suspension
As a penalty imposed for an offense committed, suspension
bars a student for a certain period from a particular class or from
the University. Suspension may include requiring the suspended
student to render community service as may be determined by
the Office of Student Affairs.
A school may suspend an erring student during the school
year or term for a maximum period not exceeding twenty percent
(20%) of the prescribed school days. The decision of the school
on every case involving the penalty of suspension which exceeds
twenty percent (20%) of the prescribed school days for a school

Student Handbook 2023 edition 98

 year or term shall be forwarded to the CHED Regional Office
within ten (10) days from the termination of the investigation of
its case for its information.
3. Exclusion
This is a disciplinary measure, which allows an erring student
to finish the semester or term but is thereafter excluded from
returning to the University, or where the penalty for exclusion
cannot for any reason, extraneous, or otherwise, is enforced.
4. Expulsion
This is the outright barring of the erring student from the
University. As distinguished from exclusion, it is imposed and
implemented during the semester or term when the offense was
committed.
Expulsion is an extreme penalty on erring student. This
handbook is for college students consisting of his exclusion from
admission to any public or private school in the Philippines and
which requires the prior approval of the Commission on Higher
Education. The penalty may be imposed for acts or offenses
constituting gross misconduct, dishonesty, hazing, carrying deadly
weapons, immorality, selling and/or possession of prohibited
drugs or marijuana, drug dependency, drunkenness, hooliganism,
vandalism, and other serious offenses such as assaulting a pupil
or student or school personnel, instigating or leading illegal strikes
or similar concerted activities resulting in the stoppage of classes,
preventing or threatening any student or school personnel from
entering the school premises or attending classes or discharging
their duties, forging or tampering with school records, forms and
documents.

Section 4. Administrative Due Process

A student charged of violating the University rules and
regulations shall be informed of the complaint against him/her and be
afforded a fair and reasonable opportunity to defend himself/herself;
provided, that in case of voluntary admission or confession of offense
committed in flagrant delicto a decision may be summarily rendered
and the corresponding penalty imposed on the erring student; and,
provided further, that if the erring student refuses to appear or to
present his defense, or resorts to delaying tactics in the course of the
investigation, the hearing may be conducted exparte.

99 Student Handbook 2023 edition

Section 5. Hearing
Upon receipt of the respondent’s answer or after the expiration
of the prescribed period within which the respondent shall answer,
hearings shall commence if needed.

Section 6. Duration of Hearing

All hearings shall not last beyond eight (8) weeks after
commencement.

Section 7. Failure to Appear at Hearing

In cases where complainant or respondent fails to appear for the
initial hearing after due notice and without just cause, this fact shall
be noted and the hearing shall proceed ex parte without prejudice
to the party’s appearance in subsequent hearings. The student
shall be informed that his/her absences during proceedings may be
detrimental to his/her case and that appearances during hearings are
important in presenting evidence and testimony on his/her behalf.
Section 8. Finality of Decision
Any decision of the Hearing Officer/Committee, other than
expulsion or exclusion shall become final and executory after forty-
eight (48) hours from receipt of the decision by the respondent unless
within five (5) days from receipt thereof an appeal for reconsideration
of the same is filed, in which case the decision shall be final after
fifteen (15) days from receipt of the action on the appeal.

Section 9. Hearing Officer/Committee

As a rule, the University disciplinary system should allow the
person/s tasked to handle disciplinary cases to do their work and
solve the cases submitted for resolution. However, some cases may
be such that several hearings may be required before a decision
may be rendered. In such situations, a hearing committee may be
convened in order to help in the speedy disposition of the case.

Composition of the Hearing Committee

The hearing committee shall be composed of the SB Adviser/s,
Program Chair/s, Guidance Counselor, Dean of the School, and the
Head of the Student Discipline.
The Director of Student Affairs/Hearing Committee is
authorized to receive the evidence on basis thereof render his/its
decision provided in this article.
Student Handbook 2023 edition 100
Section 10. Review of Decision
All decisions made by the Director of Student Affairs/Hearing
Committee regarding cases shall be recommendatory and subject to
review by the President/ Executive Committee whose decision shall
be final and executor.

Section 11. President/Executive Committee

The President/Executive Committee shall be composed of the
following:
a. The President/Executive Vice President as Chairman;
b. The Three Vice President as Members
The Executive Committee shall render its decision within seven
(7) working days from the date of receipt of the records from the
Director of Student Affairs.

Section 12. Appeal

Appeal shall be addressed to the President/EXECOM for
reconsideration.

Section 13. Imposition of Penalties

The offenses enumerated in this code are subject to the
imposition of penalties ranging from warning to expulsion, depending
on the gravity and as attendant circumstances, aggravating or
mitigating, as each case may warrant.

Section 14. Extent of Jurisdiction

Any offense committed by a student against a member of the
academic community shall be dealt with accordingly by the Director
of Student Affairs. In cases where the offense is committed outside
the University, the school can impose sanctions to the erring student
if (Manual of Regulations for Private Schools):
a. The violation occurred during a school-sponsored activity off-
campus;
b. The misconduct involves his status as a student or affects the
good name or reputation of the school.

101 Student Handbook 2023 edition

Section 15. Prescriptive Period
Cases providing for penalties of warning and/or reprimand
shall prescribe within one week from the alleged date of the offense.
Cases in which the sanction is suspension shall prescribe two weeks
from knowledge of the incident while cases in which the sanction
is exclusion or expulsion shall prescribe after one semester, unless
there is the presence of circumstances that prevented the timely
filing of the complaint, such as, but not limited to, threats to the life
or safety of the complainant or that of his/her family.

Section 16. Government Action Not Prejudiced

Any action taken or penalty imposed under this code shall be
without prejudice to any proceedings under the laws of the Republic
of the Philippines.

Section 17. Procedures for Disciplinary Cases

Form/
Steps Responsibility Reference Template/
Record
1. A written complaint
Complaint
is filed before the office Complainant /
Form
by a student, faculty or OSA Staff
COSA-D-001
employee.
2.The respondent (subject
Notice of
of the complaint) is
OSA Staff Complaint
informed of the complaint
COSA-D-002
against him/her
3. Respondent is given
72 hours (3 days) from
Respondent Suspension
receipt of letter to respond
personally or in writing.
4. An investigation is
made by the Staff for
OSA Staff/
Student Discipline, when
Security Officer
necessary, in cooperation
/ Guidance Exclusion
with the Dean’s Office,
Counselor /
Center for Counseling and
Dean
Student Development,
and/or Security Office

Student Handbook 2023 edition 102

5. Whenever necessary,
all parties to the case
are convened for a case OSA Staff
conference or discussion
of the case.
Summary of
6. The case summary is Findings
OSA Staff
written by investigator COSA-D-003

7. Cases in which
the sanction is either
“Exclusion” or “Expulsion”
Endorse-
are submitted to the OSA Staff /
ment to the
Executive Committee for EXECOM
EXECOM
confirmation/reversal /
upgrading
/ downgrading
8. The respondent is Notice of
informed of the final OSA Staff Decision
sanction COSA-D-004
9. Respondent is allowed
OSA Staff
to issue an appeal
10. Sanction is imposed. OSA Staff
Output: Proper disposition of disciplinary case

Section 18. Administrative Authority

The Student Discipline and Definition and Types of Offenses
and Corresponding Sanctions enumerated hereto shall be governed
by the Manual of Regulations for Private Schools on all points not
governed by this Code.

Article V. AMENDMENTS
Any provisions of the Old Student Handbook inconsistent with
this new handbook shall be deemed amended and repealed.

Article VI. EFFECTIVITY

This handbook shall take effect immediately after its approval
by the Executive Committee headed by the University President

103 Student Handbook 2023 edition

6. UB PERFORMING ARTS SCHOLARSHIP PROGRAM
Dedicated to the development of the whole person, the
University of Baguio offers a strong and diverse program in the
performing arts. The Performing Arts Group includes the UB VOICES
CHORALE, UB GRACES DANCE TROUPE, UB ORCHESTRA, UB PLUG
AND PLAY BAND, and the UBBUK CULTURAL GROUP. Whether in a
studio or on stage, UB provides opportunities for students to explore
their creative talents in a rich variety of venues.
The same high standards that are found in the traditional
academic realm can also be found in singing and dancing. Each of
these arts enriches the mind of our students and enhances our entire
community.

7. CAMPUS MINISTRY
The following are the services rendered:
a. Liturgical Services is providing the students, faculty and school
personnel an active participation in the Liturgical Life of the
Church. Under this ministry are the celebrations of the Holy
Eucharist on First Fridays and other occasions and services
from the different denominations.
b. The Renewal Services where Recollections and Retreats will
provide opportunities for personal and communal renewal.
c. The Reception of the Sacraments assist in preparing the
students, faculty and school personnel in the reception of the
Sacraments so that they will deeply appreciate the importance
and significance of them in their lives like confirmation, and
baptism for adults and babies.
d. Celebrations of Word and Life facilitates the building of
Ecumenical/Ecclesial Communities in the school campus
through prayer meetings, Bible sharing, faith sharing and group
sessions for students, faculty and school personnel (Interfaith).

8. SCHOOL RELATIONS
The School Relations Office is the main instrument for the
creation of dynamic and mutually-beneficial relationships with its
target senior high schools leading to the increase in enrolment in
the University through a comprehensive plan for marketing and
promotions.

Student Handbook 2023 edition 104

 In pursuant to the pertinent provisions of Republic Act (RA),
7722, otherwise known as the “ Higher Education Act No. of 1994”,
and CHED Memorandum Order No. 9, s 2013 otherwise known as
“Enhanced Policies and Guidelines on Students Affairs and Services”,
specifically on the provisions relative to Student Housing and
Residential Services. The School Relations Office Accredits Student
Housing and Residential Services for the university in compliance
with the Memorandum.

Location of Offices
OSA Main Office: F114
Director’s Office: F106-B
OSA Extension Office: D101-A

INSTITUTIONAL STUDENT PROGRAMS AND SERVICES

A. ADMISSIONS AND RECORDS CENTER (ARC)

The Admissions Center perceives itself as a service unit
furnishing probity in its rendition of first rate assistance to the
academic community.
As the institutional steward for academic information and
records that support students, faculty and staff at the University,
the Admissions Center perseveres to maintain responsibility in
updating, interpreting, and communicating academic record matters
in the most vigorous, innovative and reliable means rendered in the
environment of cordial and responsive service.

OBJECTIVES
In support of the university’s mission-vision and objectives, the
admission and Records Center aims to:
1. exhibit the highest standards of managerial effectiveness,
administrative efficiency and professional behavior in rendering
services to the client;
2. establish and maintain an up-to-date and accurate system of
recording and retrieving data and information of students, from
admission to graduation;
3. assess and evaluate systematically the students’ scholastic records;
and
4. practice prudently a student-oriented human relations policy.
105 Student Handbook 2023 edition
SERVICES
1. Admission and Enrollment
a. Assists in the online registration and admission
b. Makes requests for Form 137 and Official Transcript of records
c. Monitors enrollment procedure
d. Resets password and resolves enrollment system issues
2. Grades and Graduation
a. Generates list of academic scholars
b. Updates students’ records and encodes OTR grades
c. Encodes completed and rectified grades
d. Prepares and releases Diploma and Transcript of Records
e. Secures and maintains school records
3. Release of Student Records
a. Provides for a systematic method of releasing documents of
students in order to avoid unnecessary delays in the release of
the documents needed by students, parents, and other affected
parties
4. Certification, Authentication and Verification
a. Prepares and releases certificates
b. Authenticates and verifies credentials
c. Replies verification from employees and other agencies

I. ADMISSION AND ENROLMENT

OBJECTIVES
For the University of Baguio to provide detailed and definite
guidelines pertaining to the Admission Requirements for students
who wish to study in the university. The center keeps record in order
to have the complete and pertinent information about students in
the university.

SCOPE
This section lays down all guidelines for incoming Freshmen,
Transferees, Cross-enrollees, and Foreign students who wish to seek
entrance into the University of Baguio.

GENERAL POLICY
The enrolment of students shall be conducted during the
registration days indicated in the school calendar and disseminated
to the students beforehand. Once admitted, students enjoy the right

Student Handbook 2023 edition 106

to enroll until graduation. Therefore, except in cases of academic
deficiency, violation of school rules and regulations, closure of the
school or failure to pay school fees, the student who qualifies for
enrolment is qualified to stay for the entire period in which he/she is
expected to complete the course in the school without prejudice to
his/her right to transfer to other schools within the prescribed period.
(Registrar’s Guidebook, Philippines 2009).

The enrolment of students is covered by the following policies:

1. A student is considered officially enrolled only after he/she has
complied with the following:
a. Submitted all required admissions credentials;
b. Made an initial payment of school fees;
c. Authorized to attend classes once they have started (usually
evidenced by his/her name appearing in the official class list
for the term or school year);
d. Registered in the Learners Information System for the Basic
Education,
2. When a student is officially enrolled, it is understood that he/
she is enrolled for the duration of the entire term or school year,
regardless of whether or not school fees have been fully paid.
(Article XIII Section 62 –Student Admission – Educational Law
and the Private School, Ulpiano P. Sarmiento, III Esq., Revised
Edition – 2006)
3. Aside from the specified registration period, a student may be
allowed to enroll in accordance with reasonable rules of the
school for late enrolment but shall in no case exceed two (2)
weeks after the opening of classes.
4. No student shall be considered officially enrolled unless all
enrolment requirements are submitted on or before the end of
enrolment period of the school term.
5. Article III, Section 36-c of Republic Act 9165 (Comprehensive
Dangerous Drugs Act of 2002) requires schools to implement
random drug testing among secondary and tertiary level students.
Some schools integrate this requirement as part of its enrolment
procedures. A consent form by parents / legal guardians is
accomplished for minors, while of legal age be given consent
forms.

107 Student Handbook 2023 edition

 ADMISSION REQUIREMENTS
TERTIARY
A. UNDERGRADUATE
1. Original and scanned Grade 12 Report Card (F138) duly signed
by the school principal for students who graduated prior to AY
2021-2022 and has not enrolled in any college course before
2. Certificate of Good Moral Character
3. Photocopy of PSA Birth Certificate
B. UNDERGRADUATE - NON-FORMAL SECONDARY GRADUATES
1. Certified True Copy of the Original Diploma released by the
DepED Central Office
2. Certificate of Rating for Passer of the Alternative Learning
System (ALS)
3. Photocopy of PSA Birth Certificate
C. TRANSFEREES
1. Transfer Credential
2. Transcript of Records/Scholastic Records/Copy of Grades
3. Certificate of Good Moral Character
4. Photocopy of PSA Birth Certificate
D. RETURNING STUDENTS
1. Final clearance
2. Copy of Final Grades of last term attended
E. CROSS-ENROLLEES
1. A Cross-enrolment Permit from the mother college/university.

LAW
Original and photocopy of the documents should be place in a
long folder white.
A. First Years
b. Original Official Transcript of Records (With Photocopy)
c. The applicant must be a graduate of a bachelor’s degree and
must have earned 18 units of English, six units of mathematics,
and 18 units of social science.
d. Certificate of Graduation
e. Certificate of Good moral character
f. NSO/PSA Birth certificate
g. 2x2 ID picture
h. Transfer Credential (From other school)

Student Handbook 2023 edition 108

B. TRANSFEREES
a. Letter of intent address to the Dean of School of Law
b. Transfer Credential
c. Official Transcript of Records
d. Certificate of Eligibility
e. Certificate of Good Moral Character
f. PSA / NSO Birth Certificate
g. 2x2 ID picture

GRADUATE SCHOOL
a. Transfer Credential (For graduate from other HEIs only)
b. Official Transcript of Records showing the award of the
baccalaureate degree by a recognized institution of higher
learning
c. PSA Birth Certificate

INTERNATIONAL STUDENTS
1. School Records (Transcript of Records, Form 137, Senior High
School Certificate/Diploma) Duly Authenticated by Philippine
Embassy/Consulate.
2. Certificate of Good Moral Character (Referral from Teacher/
Principal/Guidance counsellor)
3. Affidavit of Support (Bank Statements, grants for institutional
scholar’s expenses)
4. Police Clearance (Country of Origin)
5. Photocopy of Passport’s Bio page, Visa page
6. Student Visa
7. Quarantine test clearance (done in the Philippines)
8. Standards of Academic and Professional Conduct
The university may evaluate a person’s behavior and
background to determine their ability to maintain the standards
of academic and professional conduct expected at the
university. An evaluation may take into consideration current
behavior and performance as well as past experiences and
actions. Simply qualifying for admission does not guarantee
admission.
9. English Language Proficiency
All international student applicants should take the English
Proficiency Exam to be scheduled by STELA.

109 Student Handbook 2023 edition

 Student Applicants Exempted from English Language Testing:
a. Individuals who have completed a bachelor’s degree from
an accredited institution in their country or other English-
speaking country.
b. Citizens of the following countries: Australia, Belize, Canada,
Ghana**, New Zealand, Scotland, West Indies, and United
Kingdom, U.S.A.**Exemptions for citizens of African
countries are considered on a case-by-case basis if the
medium of instruction is English.
10. In some cases that the international student did not meet the
said criteria, he/she is required to enrol in any English subjects
under the English Language Proficiency Program (ELLP) with
the School of Teacher Education and Liberal Arts.
11. Photocopy of the Receipt of Admission Fee (for foreign
students)
The policy on the admission of international students will
prevail. Full payment of admission fee for foreign students
must be strictly implemented before admission (no partial
payment is allowed)
Admission Fee for Foreign Students
Basic ED $400
Tertiary Courses- $1000
Graduate School-$2000
Medical Courses-$4000
Short Term Programs- $200

ADDING/CHANGING/DROPPING, WITHDRAWING OF SUBJECTS

ADDING OF SUBJECT/S is allowed if the student has not reached
the maximum allowable number of units during the enrolment
schedule. This may also happen when newly-opened subject/s and/
or schedule which a student can enroll becomes available.
CHANGING SUBJECT/S is allowed only for valid reasons. The
Dean determines the valid reason/s for changing of subjects resulting
in conflicts, opening of petitioned subjects, student’s failure in pre-
requisite subjects and other similar reasons.
CHANGING SCHEDULE is allowed only for valid reasons. The
Dean determines the valid reasons for changing in schedule with the
same subject/s resulting in conflicts, opening of petitioned subjects,
student’s failure in pre-requisite subjects and other similar reasons.

Student Handbook 2023 edition 110

 DROPPING OF SUBJECT/S is allowed only for valid reasons.
Valid reasons include changes in schedule of subjects (or faculty)
resulting in conflicts, opening of petitioned subjects, student’s failure
in pre-requisite subjects and other similar reasons.
WITHDRAWING OF ALL SUBJECT/S is allowed under unforeseen
circumstances such as sickness where slow recovery is foreseen,
sudden change of residence and due to natural calamities, death or
the like.

AS A GENERAL RULE
1. If a student drops a subject during enrolment period up to the 4th
day of classes for semestral term and until the 2nd day of classes
for short term, subject/s will not be reflected in his/her school
records. However, if the student drops on the 5th day of classes
for semestral term and on the 3rd day of classes for short term,
a remark of “OD” –Officially Dropped will be reflected in his/her
school record/s.
“When a student registers in school, it is understood that he is
enrolling for the entire school year for elementary and secondary
courses, and for the entire semester for collegiate courses. Within
two weeks after the beginning of classes, anyone who has already
paid pertinent tuition and other fees in full or for any length of time
longer than one month may be charged regardless of whether or
not he has actually attended classes. The student may be charged
all the school fees in full if he withdraws anytime after the second
week of classes. However, if his transfer or withdrawal is due to
justifiable reasons, the student will be charged the pertinent fees
only up to and including the last month of attendance. ” (Manual
of Regulations for Private Schools Art. 13 Students Admissions,
Sec 66. As per institutional policy the university adopted the one
week after the beginning of classes, for the consideration that the
student will not incur more absences and that the student can
easily cope with the subject matter.
2. A student has officially enrolled but never attended his/her classes
and did not officially drop the subject/s shall be given a remark of
“DRP”- Dropped.
3. A student who has incurred the 20% maximum absences,
consecutive or not, shall be given a “70” grade. (Article VII section
3 Student Handbook and Manual of Regulations for Private

111 Student Handbook 2023 edition

 Schools Art 15 Section79)
IMPORTANT: FAILURE TO ACCOMPLISH PROPER PROCEDURE FOR
ADDING/CHANGING/DROPPING AND WITHDRAWING OF SUBJECT/S
WILL RESULT TO FORFEITURE OF THE RIGHT TO AN ADJUSTMENT
OF FEES AS WELL AS FORFEITURE OF THE RIGHT FOR PROPER
MARKINGS IN THE CREDENTIALS.

GRADING SYSTEM

1ST AND 2ND SEMESTER

PERIODS DROPPING WITHDRAWING

During Enrolment NONE NONE
1st and 2nd Day of
NONE NONE
classes
3rd and 4th Day of
NONE NONE
classes
5th and 6th Day of OD- OFFICIALLY WP – “WITHDRAWAL
classes DROPPED W/ PERMISSION”
WP – “WITHDRAWAL
After 6th day of Dropping/changing/ W/ PERMISSION”
classes onwards adding is not allowed. (with justifiable
reasons)

SHORT TERM

PERIODS DROPPING WITHDRAWING

During Enrolment NONE NONE
1st Day of classes NONE NONE
2nd Day of classes NONE NONE
OD - OFFICIALLY WP – “WITHDRAWAL
3rd Day of classes
DROPPED W/ PERMISSION”
WP – “WITHDRAWAL
After 3rd Day of Dropping / changing/ W/ PERMISSION”
classes onwards adding is not allowed. (with justifiable
reasons)

Student Handbook 2023 edition 112

 CHARGES FOR DROPPING OF SUBJECTS AND
WITHDRAWING OF ENROLMENT

1ST AND 2ND SEMESTER

PERIODS DROPPING WITHDRAWING

During Enrolment NONE Registration fee
1st and 2nd Day of P25.00/subject as Registration fee plus
classes processing fee P500.00 surcharge
P25.00/subject as
3rd and 4th Day of Registration fee plus
processing fee plus
classes P1,000.00 surcharge
P100.00
Withdrawal not
5th and 6th Day of 50% of fees for applicable instead
classes dropped subjects drop all course/s and
pay 50% of total fees
Withdrawal not
After 6th day of 100% of fees for applicable instead
classes onwards dropped subjects drop all course/s and
pay 100% of total fees

SHORT TERM

PERIODS DROPPING WITHDRAWING

During Enrolment NONE Registration fee
P25.00/subject as Registration fee plus
1st Day of classes
processing fee P500.00 surcharge
P25.00/subject as
Registration fee plus
2nd Day of classes processing fee plus
P1,000.00 surcharge
P100.00
Withdrawal not
50% of fees for applicable instead
3rd Day of classes
dropped subjects drop all course/s and
pay 50% of total fees
Withdrawal not
After 3rd Day of 100% of fees for applicable instead
classes onwards dropped subjects drop all course/s and
pay 100% of total fees
* Adding and Changing may be allowed during and after enrollment.
However, QF-ARC-06 MUST be accomplished after the enrollment period.
113 Student Handbook 2023 edition
CROSS-ENROLLMENT
A. For student who is applying for cross enrolment outside the
University:
1. Student may not be allowed to cross enrol in another school,
except in meritorious cases as determined by the Dean such as
the following:
a. the course is not offered during the term;
b. the courses are offered, but their schedules conflict with the
requesting student’s other class schedules;
c. the student is permitted to cross-enroll a number of unit load
such that the total number of cross-enrolled in addition to the
number of units enrolled in the university should not exceed
24 units for a regular term and 12 units for short term; and
d. the student must be graduating and cross-enrolment is the
only option open for him/her to finish the course;
2. Cross enrollment in another school is subject to the decision of
the concerned dean, who shall recommend to the Admissions
and Records Center the issuance of the corresponding permit.
3. The student may enrol only in the courses and at the school
specified in his/her permit.
4. The student should present to the Office of the Dean and the
Admissions and Records Center, the proof of his/her cross
enrolment and the corresponding certification of grade/s obtained
at the end of the term.

LEAVE OF ABSENCE
The University, in recognition of its responsibility to provide
the students the opportunities to complete their program of studies,
requires that a leave of absence be filed by the student who voluntarily
seeks to withdraw from his/her program temporarily. Only in these
cases shall the University be obliged to provide for the re-admission
of the student concerned.
1. Application for a leave of absence should be endorsed by the
program chair and to be approved by the dean concerned.
2. The student should be in good academic and disciplinary standing
at the time of request.
3. Enrolling or studying in another school during the leave of
absence is prohibited.
4. The leave of absence should not exceed one academic year.

Student Handbook 2023 edition 114

5. Upon the student’s return from leave of absence, the curriculum
currently in effect applies.

STUDENT CREDENTIALS
The Admissions and Records Center maintains a Record
Maintenance System whereby it is able to keep track of the records
of the students and make sure that all necessary documents for every
student’s record are in place.
One (1) month after the start of classes, the Admissions and
Records Center prepares and mails the request for the official records
of all new students (freshmen or transferees) from their previous
school.
1. Based on the credentials submitted (F138 for freshmen and
Transfer Credential for transferees), the Admissions and Records
Center makes a formal request for the F137 – Secondary
Permanent Student’s Record (for freshmen) or the Official
Transcript of Records (for transferees) with remarks “Issued for
University of Baguio”.
2. The Admissions and Records Center cannot make any request for
official records if the student has not submitted any credentials
when he/she was admitted for enrolment in the university.
3. Upon receipt of the requested credentials, these are now encoded,
photocopied for Dean’s copy and filed in the individual folders/
envelopes of the students.
4. For students who have been admitted temporarily in the
university because of none submission of credentials, they will
be automatically blocked before the end of every semester and
required to submit their lacking credentials.

TRANSFER CREDENTIALS
It is the policy of the University to grant transfer credentials to
students who wish to transfer to another University.
1. No documents/credentials will be released to a student who wants
to transfer to another school if his/her file lacks some credentials.
2. The grant of transfer credentials is upon application, unless it is a
consequence of a penalty imposed on a student for disciplinary
reasons.
3. If a student, for some valid reason, applies for transfer credentials
(honorable dismissal), he/she must seek clearance from:

115 Student Handbook 2023 edition

 a. Library;
b. Dean;
c. Students’ Accounts Office, and
d. Admissions and Records Center

GRADES
OBJECTIVES
The Admissions and Records Center, in coordination with the
MIS Department, provides for a systematic method for instructors to
encode and submit the students’ grades to facilitate the easy access,
printing, and distribution of grades to the students.

SCOPE
This section covers the general guidelines and regulations
pertaining to the submission of grades, rectification of grades, and
processing of incomplete marks.

POLICIES
SUBMISSION OF GRADES
EFFECTIVE, First Semester AY2021-2022, the following
deadlines for the submission of the e-records and grading sheets to
the Deans/Principals’ offices shall be:
Graduate School Basic
Tertiary
and Law Education
Short/ Short/ Academic
Regular Regular
Term Summer Summer Year/
Semester Semester
Term Term Semester
First * seven
n/a n/a n/a ** seven (7)
Grading (7)
Second
* seven * three * seven * three
Grading/ ** seven (7)
(7) (3) (7) (3)
Midterms
Third
n/a n/a n/a n/a ** seven (7)
Grading
* seven * three * seven * three
Finals ** seven (7)
(7) (3) (7) (3)
* For Graduate School, Law and Tertiary Level: # of days after the last
day of examination
** Basic Education: # of days after submission of completion tasks

Student Handbook 2023 edition 116

 RECTIFICATION OF GRADES
Rectification of grades is to be made by the instructor. The
rectification letter is to be addressed to the VP for Academics and
duly signed by the instructor, dean, and VP for Academics.
A rectification letter is to be accomplished by the instructor in
the following instances:
1. Name of student does not appear in the grade sheet submitted
to the Admissions and Records Center;
2. Instructor made an error in the computation of the student’s
grade; and
3. There was an interchange of grades in the encoded grades as
well as the submitted grade sheets.

COMPLETION OF GRADES
Like a roadmap, the curriculum checklist is a document issued
when a student/learner is admitted in a learning institution. It helps
him/her find his/her way from enrolling courses sequenced to attain
the level competencies to graduation. It spells out the courses for his/
her program, so s/he can chart the course, stay on track, and finish
his/her degree on time. The courses are mandated by the respective
policies, standards and guidelines (PSGs) released by the Commission
on Higher Education (CHED), Department of Education (DepEd) and
the Technical Education and Skills Development Authority (TESDA).
ONE-MONTH COMPLETION
Term
(period course/s was/were Completion Period
enrolled)
1 month from the start of Classes
First Semester
in January
1 month from the start of Classes
Second Semester
in August
1 month from the start of Classes
Summer Term/ Transitory Summer
in August
Curriculum rearrangement is mandated. However, due to
justifiable cases some requirement/s cannot be accomplished by the
students during the above-mentioned completion period but due to
curriculum mandate, students must complete the course within the
prescribed period, hence, the Academic Council* agreed to revise
and extend the completion periods of some identified courses.
117 Student Handbook 2023 edition
 Please be informed that EFFECTIVE First Semester, AY 2022-
2023 the completion period for the following identified courses of
the Undergraduate Programs is extended to 2 months* and 1 year**
as follows:
6. Educational Tour/Field Trip
1. Review*
except** SIT & SIHTM
7. Internship/OJT/IOJT/Practicum
2. Clinical Dentistry*
except** for SNS, SIT, SIHTM, STELA
3. Related Learning 8. Feasibility Study except** for
Experience (RLE)* SIHTM
4. Project Design/Capstone
9. Thesis Writing 2 except** for SNS
Project*
5.Thesis Writing 1/Methods
of Research*
REVISED COMPLETION
Term
* Extended **1 year completion
(period subject/s was/
Completion Period period
were enrolled)
2 months from the
start of classes in 1 month from the start
January of Classes in August
First Semester
last day of Midterms of the succeeding
of the succeeding 2nd academic year
semester
2 months from the
start of Classes in 1 month from the start
August of Classes in January
Second Semester
last day of Midterms of the succeeding
of the succeeding 1st academic year
semester
2 months from the
start of Classes in 1 month from the start
Summer Term/ August of Classes in August
Transitory Summer last day of Midterms of the succeeding
of the succeeding 1st academic year
semester
* For pre-requisite courses, ONLY THOSE WITH INC GRADES will
be allowed to enroll the requisite courses. An undertaking has to be
signed by the student that in the event s/he does not complete the

Student Handbook 2023 edition 118

pre-requisite course, his/her requisite enrollment will be deleted.
Meanwhile the completion periods for the Graduate Programs are as
follows:
Master and Doctoral Degree Programs
Term
* Extended **1 year completion
(period subject/s was/
Completion Period period
were enrolled)
Last day of Final
Last day of Final Exams of the 1st
First Semester Exams of the semester of the
succeeding semester succeeding academic
year
Last day of Final
Last day of Final Exams of the 2nd
Second Semester Exams of the semester of the
succeeding semester succeeding academic
year
Last day of Final
Last day of Final Exams of the 2nd
Summer Term/
Exams of the 1st semester of the
Transitory Summer
semester succeeding academic
year
Note: Thesis 2 and Dissertation 2: re-enrollment is required if pre-final
and final defenses are not completed during the term of enrollment.
Please be reminded further that failure to complete all academic
deficiencies – No Final Examination (NFE) & Incomplete (INC), within
the prescribed completion periods will be automatically converted
to an NC or No Credit mark by the Admissions and Records Center
(ARC), hence, the concerned student shall be required to re-enroll the
course/s.

This memorandum supersedes Memorandum C. No. 20, S 2014 &

Memorandum C. Nos. 02 and 04 Series of 2009

Academic Scholars
In consonance with the Policy on Requirements to Qualify as
a University Scholar as specified in Memorandum C No. 6, Series
of 2007 dated October 30, 2007, the Academic Council agreed
that effective First Semester, School Year 2010 – 2011, the listing

119 Student Handbook 2023 edition

of University/Academic Scholars which is automatically generated
by the Admissions and Records Center based on the average of
completed passing grades shall take into consideration the following
conditions:
1) The student has no INC, NFE, NG, DRP, or OD marks as
final rating in any of the subjects enrolled except for Social
Orientation during the semester.
2) The student must have enrolled at least 18 units excluding
NSTP, Social Orientation and EDTOUR during the semester.
3) In the case of student under programs with curriculum lesser
than 18 units as per PSG, said waiver shall also apply.

GRADUATION WITH HONORS

1. Undergraduate Programs
Only senior students who have satisfactorily completed the
required course of study shall be eligible for honors.
2. Period of Filing of Applications
For final evaluation and advice, and to ensure the timely
release of the Registry of Graduates Number after graduation, all
application for graduation must be filed with the Dean concerned
upon enrollment of the student for his last and final semester.
3. Honors
Effective Second Semester, School Year 1999 – 2000, the
selection and conferment of grading and computation of grades and
honors in the Undergraduate Programs shall be governed by the
following,
HONORS TO BE WEIGHTED AVERAGE
CONFERRED RATING REQUIREMENT
Degree Program
Summa cum Laude 95% and above
Magna cum Laude 93% - 94.99%
Cum Laude 90% - 92.99%
Honorable Mention 88% - 89.99%

Student Handbook 2023 edition 120

 HONORS TO BE WEIGHTED AVERAGE
CONFERRED RATING REQUIREMENT
Non-Degree Program
With Highest Honors 95% and above
With High Honors 93% - 94.99%
With Honors 90% - 92.99%
With Merits 88% - 89.99%

• To qualify for the above stated honors, a full-time student

candidate (one who carries the number of units prescribed in
his/her curriculum) must have completed his course within the
time normally required plus one year. Non-compliance with
this requirement automatically disqualifies one for any honors.
In addition, the candidates for honors must have one (1) school
year residency in the University prior to graduation.

• Grade Requirement
Any candidate with a FAILED or DRP grade in any GENERAL
EDUCATION AND PROFESSIONAL SUBJECTS in his/ her course
curriculum obtained in any school or institution is automatically
disqualified for academic honors notwithstanding his/her having
obtained the general average rating required for respective honors.
Should a subject be passed more than once, whether taken
deliberately or otherwise, that grade which was first obtained in any
school or institution shall be considered in the computation of grades
for the determination of academic honors.
Any NE, INC, or NFE indicated as final rating may disqualify
a candidate for academic honors unless he/she has completed the
requirements before the deliberation and the completion is within
the period prescribed under the Student Code.

• Double/Multi Major Field of Specialization

In the event a candidate applies for graduation for 2 or more
major fields of the same degree program or its equivalent, whether
simultaneous or not, the weighted average rating of all the subjects
belonging to a program shall be the basis for determining the honors
to be conferred.

121 Student Handbook 2023 edition

 A candidate shall not be entitled to academic honor, much less
a second diploma, another major field of study in the same degree
program or its equivalent. A certification, not a diploma, may be
issued.

Graduate school program

To qualify for honors, the graduate student must have
completed his program within the time normally required plus one
year, e.g., 4 years for MA and 6 years for Doctorate program. The
respective periods shall be the time within which the student should
finish his/her program. Non-compliance with this requirement shall
automatically disqualify one for any honors.

a. Table for Determination of Honors

Weighted Average Rating
Honor Equivalent
Requirement
Summa cum Laude 99.00 %
Magna cum Laude 97.00% - 98.99%
Cum Laude 95.00% - 96.99%
b. Five Areas of Consideration in the Computation of Academic
Honors
All Graduate - PHD /
DBA / EDD / PHDCRIM MBA Non-
Area / MSCJSC / MAENGL Thesis
/ MPA / MBA THESIS Program
PROGRAM
Average Weighted Rating 65% 65%
Average Comprehensive
10% 15%
Exam Rating
Average Thesis/ Dissertation
20% N/A
Rating
Average Publication Rating 5% 5%
Public Lecture N/A 15%
** Equivalent percentage per publication
1 local publication - 1%
1 national publication - 2%
1 international publication - 5%

Student Handbook 2023 edition 122

 c. A graduate school student who repeats any subject in the
comprehensive examinations and/or repeats the public lecture
shall be disqualified for honors.
c1. General Weighted Average Requirement: 95.00
c2. To determine the Average Comprehensive Examination
Rating
Part I – Foundation
Ed.D/MAEd/MPA MBA/MBE/MS CRIM
• Research Rating x 15% 15%
• Statistics Rating x 15% 15%
• Philosophy Rating x 10% Not included

Part II –Field of Specialization

a. F/S Major Rating x 60% 70%

c3. To determine the Average Thesis/Dissertation Rating

a. Quality Average Rating x 7.5%
b. Defense Average Rating x 7.5%

6. Academic Awards Selection Committee

The Committee is composed of the Deans and the Vice
President for Academic Affairs, who shall serve as Chairperson. The
Committee’s decision shall be final.
The result of the deliberation shall be published immediately
after approval by the President.
Any candidate for honors is given forty-eight (48) hours to
clarify in writing the decision of the Committee, addressed to the
Chairperson. Clarifications, questions, or verifications filed after the
grace period shall not be entertained.

B. ATHLETICS OFFICE
The Athletics Office provides opportunities and facilities for all
members of the University community to enjoy various sports and
recreation. The office organizes extensive programs and a specialist
staff provides different aspects of health-related fitness and training.
The University’s sports and recreation program plays an
important role in developing a well-balanced student. As such,
members of the varsity teams who enjoy tuition waivers, are known
123 Student Handbook 2023 edition
for their exemplary performances in local, national and international
competitions.

OBJECTIVES
The Athletics Office aims to:
1. assist student-athletes in obtaining their degrees and to prepare
them for lifelong success;
2. prepare and train student-athletes in developing their optimum
performance in their respective sports discipline;
3. develop well-rounded student-athletes who will become role
models in nation-building;
4. prepare student-athletes for various sporting events either in local,
regional, national, and international sports competition and;
5. discover new potential student-athletes who can contribute to the
continuous sports dominance and university’s sports legacy.

C.EXTENSION AND COMMUNITY OUTREACH SERVICES

(ECOS)
The office adheres to this social responsibility and is tasked
to create and conduct programs and projects, and coordinate these
activities to concerned parties to attain the goal of empowering the
residents and families of the community geared towards individual
and community development. The Extension and Community
Outreach Services office acts as the hub of all University and
departmental extension and outreach activities. Whether organized
by the University as a whole or by the schools or departments and
student organizations, or an invitation to participate in humanitarian
activity, ECOS is responsible in laying the plans, coordinating
and setting-up for the success of the events. Aside from planning,
organizing and coordinating, the office also monitors and evaluates
the activities including the performance of the organizers to ensure
fulfilment of the objectives for the activities and the vision, mission
and objectives of the University.

OBJECTIVES
ECOS, through innovative services and programs, advocates a
well- rounded volunteer who:
1. cares and portrays goodwill and compassion for the
underprivileged;

Student Handbook 2023 edition 124

2. acts with pure intentions in extending assistance to the populace;
3. renews hope through informal education, skills training and
human advancement;
4. engages zealously in the conduct of relevant community
researches;
5. transforms individuals to become pillars of continuing and
sustainable development; and
6. displays beneficial relationships rooted in trust and
interdependence.

SERVICES
Generally, the ECOS office aims to provide avenue to develop
volunteerism in every member of the UB community through:
1. Medical and/or Dental activities
2. Organize/Coordinate Seminars and/or workshops regarding but
not limited to:
a. Safety and security
b. Good governance
c. Health and sanitation
d. Parenting
e. Information technology
f. Other relevant topics
i. Gift giving and Christmas activities
ii. Information drive/campaign about care of the environment
and parks
iii.Relief Operation (case to case basis)

1. Adopt-a-Barangay
Under the Adopt-a-Barangay, the volunteers from the
University join forces in empowering the resident-beneficiaries
of an identified area, considered as “in need” of services and
assistance.

2. Adopt-a-School
Under the Adopt-a-School, the volunteers from the University
join forces in empowering the student-beneficiaries and addressing
the needs of an identified school.

3. Adopt-a-Park Project

125 Student Handbook 2023 edition

 Under Adopt-a-Park project, volunteers in the University
involve themselves in the cleaning, beautification and maintenance
of parks and/or museums.
Environmental consciousness and promoting patriotism are
the main goals of the project.
4. Special Project
The University of Baguio also responds to emergency calls and
requests aired and sent by government and private institutions.
The University may send manpower to assist in an event or activity
or simply provides materials needed for the activity. Further, the
University responds during calamities by sharing its resources to
the affected community.

RELEVANT POLICY CONCERNING STUDENTS’ OUTREACH ACTIVITIES:

Organizational Outreach Activities (for Students)
a. All Outreach activities must be aligned with the Department’s
and University’s vision, mission and objectives.
b. A letter shall be prepared by a representative of the organization
informing the ECOS office about the activity (informative enough
to answer what, where, when, who are the beneficiaries). The
letter shall be addressed to the ECOS Director and noted by the
adviser and the School/Departmental Outreach Coordinator.
c. All Outreach activities of students must be coordinated with
the Office of Student Affairs (OSA) and shall strictly observe the
guidelines set by the office.
d. All Outreach activities should be within the work plan of the
organization.
e. All Outreach activities involving public or private schools must
be coordinated with the Career Guidance Office.
f. A semestral accomplishment report shall be submitted by the
organization to ECOS office for filing and evaluation, and should
follow an existing and approved University format.
g. The budget for the activity shall be taken from the organizational
fund or the SB fund.
h. Outreach activities by students’ organizations without the
approval of the Dean and OSA shall be considered unofficial.
Thus, the University shall not be held liable for any untoward
incident that may take place in the duration and conduct of
their activities.

Student Handbook 2023 edition 126

 i. An evaluation of the activity is necessary. The organization
must work with the adviser and the Departmental Outreach
Coordinator for the evaluation of their activities.
j. In cases of accidents, an incident report must be submitted to
ECOS office for filing. Adviser/s and Departmental Coordinator/s
shall take responsibility on the matter.
k. In compliance with CMO No. 63, s. 2017, parents’ consent and
medical clearance are required for all students in all outreach
activities to be held outside the University premises.

Location of Office
Room D111, Anacleto Street, University of Baguio,
Baguio City, 2600 Local: 230

D. LIBRARY
The library is the center of relevant academic discussion in the
University. It is equipped with the latest technology in Library service.
The Online Public Access Catalog (OPAC) as well as the presence of
Wi-Fi makes researching easy for the student and faculty alike.
The University library aims to provide access to the learning
resources and information services in support of the teaching, learning
and research activities of the institution’s faculty and students. As the
information resource center, the University library offers academic
resources and services that cover all of the University’s curricular
offerings and instructional programs.

OBJECTIVES
To fulfill its mission, the library commits itself to:
1. provide a user-friendly and first-rate library service;
2. embrace change and/or innovation by utilizing electronic-based
information resources;
3. provide professional service that is rightful and just;
4. support the instructional and research programs of the institution
by providing adequate library resources for the intellectual
development of both students and faculty members;
5. assist the students and researchers in the proper identification
and use of reference materials;
6. extend services to the community by providing learning assistance
to alumni, retirees, outside researchers and partners.

127 Student Handbook 2023 edition

 Library Hours
First and Second Semesters
Monday to Friday 8:00 am to 5:00 pm
Saturdays 8:00 am to 12:00 nn
No Noon Break
Semestral Breaks
Monday to Friday 8:00 am to 12:00 nn and
1:00 pm to 5:00 pm
Short Terms
Monday to Friday 8:00 am to 6:00 pm
Saturdays 8:00 am to 1:00 pm
No Noon Break

Library Sections
1. Main Library
The main library has a floor area of 809 square meters and
seats 300 students. It is housed at the fourth floor of the FB Building
and is composed of the following sections:
a. General Collection Section, Education, Liberal Arts, Engineering
and Architecture, and Hotel and Restaurant Management;
b. Reference Section;
c. Filipiniana Section;
d. Periodicals Section; and
e. Allied Medical Sciences Section.

2. Library Extension
The library extension, has a seating capacity of 450 readers
and has a floor area of 971.94 square meters. It occupies the 3rd
floor of the UB Square Building and houses the following sections:
a. Technical Section (Acquisition and Cataloging section)
b. SIT Section
c. Law Section; and the
d. CD/DVD Section.

Student Handbook 2023 edition 128

 The mezzanine floor of the library extension houses the following:
a. Relegation Section;
b. Fiction Section;
c. High School Section; and
d. Science High Book Collection

3. Centennial Library
The Centennial library is situated at the 6th floor of the Centennial
Building and has a seating capacity of 350. It houses resources for the
Schools of Liberal Arts and Human Sciences, Business Administration
and Accountancy, Education, and Engineering and Architecture.
b. SIT Section
c. Law Section; and the
d. CD/DVD Section

SERVICES
1. WEB OPAC (Online Public Access Catalog) follett.ubaguio.edu
– To access available books in the library, links to subscribe and
open research databases.
– Students may ask the librarian for the username and password
2. BOOK LOAN – Students may borrow a book for overnight or
room-use.
3. PERIODICAL ROUTING – New arrival periodicals are routed
to faculty members who recommended the periodicals for
subscription for a week.
4. RESEARCH DATABASES – Access to electronic information
resources (e-books, e-journals, e-zines)
For Username and Password kindly ask the Librarians
5. RESEARCH ASSISTANCE TO ACADEMIC AND RESEARCH WORKS
– Review Related Literatures, Reference Citation
6. SELECTIVE DISSEMINATION OF INFORMATION – Material
Listings for particular topic: Book, Periodicals, e-resources
7. WANT LIST SERVICE – Students and faculty members can
recommend-a-book/ journal to be integrated in the library
collection
8. REFERRAL SERVICE – Students and faculty members can access
other Libraries and Information Centers
9. WI-FI ACCESS – All UB Libraries are Wi-Fi access-ready. For
access code please proceed to MIS Office.

129 Student Handbook 2023 edition

10. INTERNET AREA WITH COMPUTER TERMINALS
11. DISCUSSION ROOMS – The discussion rooms are utilized for
academic group discussions and consultations with faculty.
12. CARRELS WITH BOOK STAND – The carrels with book stand are
used by faculty members and students who prefer to study on
their own.
13. FACULTY CORNER – Area for Faculty members to do their
academic and research works
14. MIND GAMES CORNER AT THE CENTENNIAL LIBRARY – Students
and faculty members can play Chess, Games of the Generals and
Word Scrabble inside the library premises.
15. LIBRARY ORIENTATION, INSTRUCTION AND TALK SERIES
Reference Citation, Hands-on training to access Research
Databases and Retrieval of Information Sources
16. VIRTUAL REFERENCE SERVICE – Refers to online transaction
between the inquirer and the librarian ending up with the solution
to the inquirer’s problem
a. ORDERING AND BOOK RESERVATION - Library customers
can reserve books online and pick-up reserved books at the
assigned library
b. DOCUMENT DELIVERY SERVICE - Selected book, periodical
and online excerpts emailed in PDF to library customer

POLICIES AND PROCEDURES

A. Access to UB Libraries
Students - Student Valid I.D.
Faculty/Employees - Faculty/Employees Valid I.D.
UB Alumni - UB Alumni I.D.
Reviewees of the UB - Reviewee I.D.
Review Center
ELAN and ETEEAP - ELAN/ETEEAP I.D.
Visiting Researchers - Referral Letter and any Valid I.D.

Student Handbook 2023 edition 130

B. Loan Limit/Loan Periods
B.1. Per User Type
Room-use-
User type Overnight Photocopy
only
Undergraduate
students and high
Unlimited
school students 3 Titles 3 Titles
Titles
using the university
libraries
Graduate School and Unlimited
3 Titles 3 Titles
Law students Titles
Faculty and Unlimited
5 Titles 5 Titles
Employees Titles
Alumni, reviewees, Unlimited
N/A 3 Titles
visiting researchers Titles
accompanied by SA
students with
completion 3 Titles /
Unlimited
requirements i.e. N/A accompanied
Titles
thesis, laboratory, by SA
and INCs.

B.2. Per Material Type

Books for
1 week Overnight 30 minutes
circulation
CDs 1 week Overnight N/A
Fiction 1 week 1 week 30 minutes
Classroom
Maps, globes, etc. Library use N/A
use
Reference Library use Library use 30 minutes
Reference CDs Library use Library use N/A
Relegation Books 1 week 1 week 30 minutes
Serials 3 days Library use 30 minutes
Theses/
Library use Library use 30 minutes
Dissertations

131 Student Handbook 2023 edition

LOCATION OF LIBRARIES
Centennial Library - 6th Floor, H Building, Loc.299
a. Business Adminstration and Accountancy Section
b. Education Section
c. Engineering Section
d. Liberal Arts and Human Sciences Section
e. Graduate School Section
f. Theses and Dissertations Section

RCB Library - 4th Floor, A Building, Loc.250

a. Allied Medical Science Section
b. Filipiniana Section
c. Periodicals Section
d. Reference Section
e. General Collection Section
f. Criminology Section
g. Hospitality and Tourism Section
h. Architecture Section
i. Senior High School Section
j. Undergraduate Theses Section

FGB Library - 3rd Floor, F Building, Loc. 0

a. CD Section
b. Fiction Section
c. Information Technology Section
d. Law Section
e. Relegation Section
f. Technical and Acquisition Section

Email: [email protected]
Web source: www.facebook.com/UbaguioLibrary
Website: https://sites.google.com/e.ubaguio.edu/ublibrary/home
Instagram: ubaguiolibrary
Youtube Channel: https://www.youtube.com/Channel/UCJmovCRFEI_
n0FAWR-CluDw

Student Handbook 2023 edition 132

E. MEDICAL AND DENTAL CLINIC
The University Clinic, staffed by competent physicians, dentists
and nurses provide physical, medical, and dental examinations
not only within the University but also to the community at large.
Consultations as well as first aid starter medications are also given
for common ailments. The medical and dental staff conducts periodic
physical examinations for faculty, staff and students.

OBJECTIVES
The Medical-Dental Clinic aims to:
1. promote health consciousness within the university community
through health education;
2. provide preventive and remedial measures for simple and
common ailments;
3. advocate awareness to stakeholders on the importance of health
and safety;
4. utilize related research outputs for the enhancement of services;
5. initiate programs that promote community well-being; and
6. respond to emergency conditions like injuries or rapid onset of
illness.

SERVICES
1. Consultation - Free consultation with free medicine for 2 days if
available.
2. Physical Examination - This is offered for OJTs, practicum,
competitions and clinical exposure.
3. Insurance - Accident insurance assistance
4. Vaccinations - Vaccinations for Hepatitis B, Influenza.
5. Outreach programs - Outreach program and medical missions.
6. Dental extraction - Free tooth extraction
7. Radiology - Dental and whole-body X-ray services
8. Medical laboratory services - Blood chem, urine and stool analysis
9. Breastfeeding cubicle

The main clinic is located at the F building room 115. The x-ray
and clinical laboratories are located in the same area as the clinic. A
physical therapy clinic, located below the Cardinal’s gymnasium, is
also available for patients.

133 Student Handbook 2023 edition

F. MANAGEMENT INFORMATION SYSTEMS (MIS)
The Management Information Systems (MIS) office oversees the
Information and Communications Technology (ICT) of the university,
including monitoring, maintaining, and upgrading of hardware,
software, network, and internet connectivity. It also provides ICT
solutions and services in response to the needs of the employees,
students, and other stakeholders of the university.

OBJECTIVES
The Management Information Systems office aims to:
1. ensure the quality of customer service by providing superior
technical support;
2. train the members of the academe and support staff in the
productive use of available technology to improve work efficiency
and quality;
3. serve as the center for ICT upgrades and development;
4. utilize related research output for the improvement of services
rendered;
5. conduct trainings and seminars to enhance the computer literacy
of the community; and
6. promote the pervasive use of quality IT resources.

SERVICES
The Management Information Systems office aims to:
1. Computer Repair and Maintenance
The MIS Department is in-charge of the repair and maintenance
of all computing devices of the university.
2. Systems Development and Maintenance
The MIS Department is in-charge of maintaining and updating
current systems deployed in the university. The MIS is also
responsible for the development and implementation of systems
to help with the processes of the university.
3. Systems and Network Administration
The MIS Department is in-charge of the implementation,
upgrading and maintaining the networking infrastructure of the
university.
4. Identification Card Production and Data Management
The MIS Department is in-charge of the production of ID for all
students and employees of the university.

Student Handbook 2023 edition 134

5. Recommendation of Computing Devices to be Purchased
The MIS recommends, after careful evaluation, computing devices
to be purchased. The recommendation includes specifications of
the computing device to be purchased.
OTHER SERVICES
a. Technical Assistance for Students and Employees
i. Virus scanning and removal (flash drives and portable hard
disks drives
ii. Assessment of desktop and laptop, and installation of open
source/ free software
b. Student Wi-Fi Registration
i. Wi-Fi Areas: Cashier Area, Centennial Hall, Centennial Library,
Main Library, Extension Library, FB Food Court, School of
IHTM (AA and AC Floor), School of Information Technology
(Hallway), Science High School (Hallway), Terminal Area, UB
Cardinal’s Gym, UBHS Library, UBSHS library.
c. IT Training/ Seminars
i. Provide training / seminars to employees and students.

G. QUALITY ASSURANCE OFFICE

OBJECTIVES
1. Ensure continuous improvement of the Quality Management
System (QMS) of the University.
2. Facilitate the development, monitoring, review, and assessment of
Operational and Strategic Plans (OPS).
3. Direct the university’s pursuit of Program and Institutional
Accreditation and Certification (PIAC) at the national and
international level.
4. Support the different schools with board programs in achieving
the board examination targets of the university.

1. Review Center
To better assist the University of Baguio in producing licensed
professionals, the UB Review Center assists the different schools and
graduates in honing the students’ knowledge, skills, and attitudes
to become successful. The review center manages all in-house and
embedded review courses of the University. The center prepares
available data-base of board examinees that have graduated from
the University, board questions, tables, graphs and charts of board

135 Student Handbook 2023 edition

performance, board examination syllabi, as provided by the schools
concerned and other pertinent studies, reports, and publications. The
center also acts as a conduit for the University with the Professional
Regulation Commission.

Responsibilities of the University of Baguio Review Center

a. provides a comprehensive but inexpensive review program that
covers all subjects in the licensure examination.
b. makes available materials pertinent to the licensure examination
preparation.
c. provides highly proficient reviewers.
d. sponsor seminars and workshops relevant to board examinations.
e. administer tests to train students in taking time-pressured
examinations and to use results as evaluation or diagnostic tools
in identifying strengths and weaknesses of the students.
f. develop positive attitudes to enhance their affective aptitudes.
g. teach the student’s goal settings and time management.
h. train the reviewees in taking time-pressured examinations through
diligent practice.
i. Imbue the spirit of teamwork by sharing all review resources with
each other and giving one another principled support.
j. stress the importance of conforming to all moral ethics and rules
set by the Professional Regulations Commission.
k. Instill the value of acknowledging our dependence on our Divine
Creator, the sole provider of every need and aspiration.

SERVICES
a. Manages all in-house and embedded review courses.
b. Provides assistance to the colleges and graduates in honing the
students’ knowledge, skills and attitudes in order to become
successful licensed professionals.
c. Makes available a data-base of board examinees that have
graduated from the University, board questions, tables, graphs
and charts of board performance, board examination syllabi, as
provided by the schools concerned and other pertinent studies,
reports and publications.
d. Acts as a conduit for the University with the Professional
Regulation Commission.

Student Handbook 2023 edition 136

H. RESEARCH AND DEVELOPMENT CENTER (R&DC)
The UB Research and Development Center was created to serve
as a venue for the harmonious growth of the different departments
of the institution, their faculty and students, in their pursuit of
academic excellence and professional growth and development
through research-related endeavors. The R&DC regularly plans,
designs, conducts, coordinates and evaluates short-term training
programs, workshops, seminars and lectures for various clienteles
while propagating the research culture in the University and the
society.

OBJECTIVES
1. Acquire the research skills pertinent to the profession,
2. Exhibit competence in responsible decision-making,
3. Perform functions with the highest ethical standards to advance
social transformation and development,
4. Utilize rich ideas and experiences in the conduct of useful
researches in the quest for fact, truth and wisdom,
5. Deal with needs, issues and concerns that affect the community
and environment,
6. Disseminate and implement research finding that respond
positively to the diverse phenomena.

SERVICES:
1. Research Grants/Incentives
The University of Baguio provides financial assistance to the faculty
members and employees thru research honorarium (Institutional
research, P40,000; Departmental, P25,000; Commissioned,
P20,000; Special Projects/Community, 40,000 up to P90,000),
Thesis/Dissertation Grant (P30,000).
2. Incentives/Awards
The R&DC also offers incentives to researchers in the form of
research load, Best Research Award and Hall of Fame-Research
Award. The University provides Research Publication Incentive
for faculty members and employees who published their research
in the UB Catalyst (P1000), UB Research Journal (P2, 000),
Published in a National Indexed Journal (P5000/article plus actual
publication fee), Published in an International Indexed Journal
(P10000/article plus actual publication fee). The University of

137 Student Handbook 2023 edition

 Baguio recognizes the outstanding researches conducted by
undergraduate student researchers by conducting the Best
Student Research. The search is open every first semester of the
School Year and culminates with the awarding ceremonies before
the end of the semester.
3. Research Capability Program
Provides research seminar/webinar, trainings, lectures for both
faculty and students (e.i Basic Research Ethics, IMRAD Writing,
Applied Research, Quantitative Analysis, Validity and Reliability
of Tool)
4. Research Dissemination Program
The R&DC provides an avenue for the significant findings of
the researches conducted by faculty members, employees and
students to be disseminated to the community through University
Research Colloquium, Publication in the UB Research Journal,
Sukimat, Catalyst (The Multidisciplinary Student Research
Journal) and through the RDC Website (www.ubaguio.edu/rdc).
5. Request for Assistance
Assist researchers in the referral of their questionnaires to the
respondents of the respective offices/ schools. Assist in identifying
or assigning statistician for their statistical treatment and analysis.
6. Validation of the School Activities Evaluation Tool
The R & DC facilitates the tool validation of evaluation tool/s of the
different school/department for university-wide or departmental
activities.

The Center is headed by the R&DC Director and supported

by the research staff and student assistants. A team of consultants
comprising of the Institutional Review Committee (IRC) and the
Research Ethics Committee (REC) evaluates and reviews students
and faculty researches.

STUDENT RESEARCH POLICIES

The production and defense of student researches are the
culmination of the academic journey of students. The conduct of
research is vital to the requirements of the curricular programs of the
students hence, the following serve to steer the way of the students
to this scholarly activity:
• The research topics of the students should be aligned to the
research agenda of their own schools. This is to prevent the
conduct of sporadic researches.

Student Handbook 2023 edition 138

• All researches involving human participants, for defense or not,
shall undergo an ethics review by the Research Ethics Committee.
Neither solicitation for participants nor data collection may begin
until the student researcher/s has/ have received a final clearance
from the R&DC.
• Independent student researches (not a subject requirement) are
encouraged but they have to go through a process of ethics review
if human participants are involved. For these to be published or
presented, they must be reviewed by the Institutional Research
Committee.
• A faculty member, serving in the capacity of an adviser, is required
to supervise any research activities of students. Such activities may
include class-related research projects, independent research, a
graduate thesis or dissertation, an investigatory project, a project
study and a feasibility study. The faculty member should be a full-
time permanent employee of the university.

I. STUDENT ACCOUNTS OFFICE

The Student Accounts Office is in-charge of the assessment
of tuition and other school fees, accounts inquiry, issuance of
examination permits, issuance of clearances for the release of
school credentials, and preparation of statement of accounts. The
office maintains and checks individual ledger of students from Basic
Education to Tertiary Education which includes, but not limited to,
posting of scholarships and discounts, posting of adding, dropping
and withdrawal of subjects enrolled.

OBJECTIVES
The Student Accounts Office aims to:
1. provide accurate and timely assessment of school fees to students;
2. continuously assess and develop procedures and guidelines to
achieve excellent operational services to students, parents, and
other stakeholders;
3. build strong relationship with the different stakeholders of the
university;
4. ensure efficient utilization of all scholarship programs in the
university; and
5. comply with all government and private entity regulations and
policies in the administration of scholarships and grants.

139 Student Handbook 2023 edition

Scholarships and Discounts
ENTRANCE SCHOLARSHIP
1. College Freshmen
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee
• With High Honors – 75% Discount on Tuition Fee
• With Honors - 50% Discount on Tuition Fee
b. Non-Academic Awards
• Best in Strand (STEM, ABM, HUMMS, TECVOC, SPORTS,
A&D, WORK IMMERSION, RESEARCH, INNOVATION) - 50%
Discount on Tuition Fee only
c. Graduates of Regular Section of Pines City High School and
Baguio City High School with GWA of 85% and above but not
a recipient of Academic Excellence Award - 50% Discount on
Tuition Fee
d. Graduates of Science Section of Pines City High School and
Baguio City High School – 100% Discount on Tuition Fee
e. Other Science High School – 75% Discount on Tuition Fee
2. Junior High School Grade 7 (Science and Preparatory)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee
b. Other Awards
• Editor-In-Chief – 75% on Tuition Fee + 50% Miscellaneous
Fee
• Student Council President – 50% on Tuition Fee + 25%
Miscellaneous Fee
3. Senior High School Grade 11 (Science)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee

Student Handbook 2023 edition 140

 b. Other Awards
• Editor-In-Chief – 25% on Tuition Fee
• Student Council President – 25% on Tuition Fee
4. Senior High School Grade 11 (Integrated)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee
b. Other Awards
• Editor-In-Chief – 25% on Tuition Fee
• Student Council President – 25% on Tuition Fee

UNIVERSITY ACADEMIC SCHOLARSHIP

1. College
a. Academic Scholarship
• Academic Level IV – 100% Discount on Tuition Fee
• Academic Level III – 75% Discount on Tuition Fee
• Academic Level II – 50% Discount on Tuition Fee
• Academic Level I – No discount but with Certificate
2. Junior High School Grade 8-10 (Science and Preparatory)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee
3. Elementary School Grade 1-6
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee

141 Student Handbook 2023 edition

4. Senior High School Grade 11 (Science)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee
5. Senior High School Grade 11 (Integrated)
a. Academic Excellence Award
• With Highest Honors – 100% Discount on Tuition Fee +
75% Miscellaneous Fee
• With High Honors – 75% Discount on Tuition Fee + 50%
Miscellaneous Fee
• With Honors - 50% Discount on Tuition Fee + 25%
Miscellaneous Fee

UB EMPLOYEE/EMPLOYEE DEPENDENT DISCOUNT

1. UB Employee – 100% Discount on Tuition Fee and Miscellaneous
Fee
2. Employee Dependent
• Non – Medical Courses– 100% Discount on Tuition Fee and
60% Discount on Miscellaneous Fee
• Allied Medical Courses – 75% Discount on Tuition Fee and 60%
Discount on Miscellaneous Fee

EMPLOYEE DEPENDENTS WITH MULTIPLE SCHOLARSHIPS

• The rule of cumulative computation of assessment of fee shall
be applied based on percentage earned per scholarship.
• Applicable only to dependents enrolled in Basic Education
(Elementary – Senior High School) who received multiple
scholarship (i.e., Academic Award)

PRO-RATION OF SCHOLARSHIPS OF FACULTY/ EMPLOYEE

DEPENDENTS
• Discounts availed by resigning faculty/ employee for his dependent
shall be recomputed. The computation of the discount is based
on the number of months during the semester/ school year he
rendered his service in the university.

Student Handbook 2023 edition 142

 number of months during
the semester he rendered
Pro-rated Applied Discount
= x his service (senior high
discount 5 months
school/ college/ graduate
school

number of months during

Pro-rated Applied Discount the school year he rendered
= x
discount 10 months his service (elementary/
junior high school)

DIRECTOR’S GRANTEE /FRB SCHOLARS

• Scholarship granted by the members of the Bautista Family and
FRB Foundation
• Discount – Upon the Discretion of the Grantor

SERVICE GRANTS
• Student Assistant and Marshall – Underprivileged but deserving
students except those enrolled in the Allied Medical courses
• Discount – 100% Tuition Fee and Miscellaneous Fee

PERFORMING ARTS SCHOLARSHIP (GRACES, VOICES, ORCHESTRA,

BAND & UBBUK)
• College – 100% Discount on Tuition Fees and Miscellaneous.
• Senior High School - 50% Discount on Tuition Fees and
Miscellaneous.
- Discount is applied after voucher. Amount of Discount must
only be equal or less than the total school fees after voucher.

ATHLETICS SCHOLARSHIP
a. College
• Class A – 100% Discount on Tuition Fee, Laboratory Fee and
Miscellaneous fee
• Class B – 100% Discount on Tuition Fee, and 75% Discount on
Miscellaneous fee
• Class C – 100% Discount on Tuition Fee, and 50% Discount on
Miscellaneous fee
• Allied Medical Courses – 100% Discount on Tuition Fee only

143 Student Handbook 2023 edition

 b. Elementary to High School
• Class A – 100% Discount on Tuition Fee, Laboratory Fee and
Miscellaneous fee
• Class B – 100% Discount on Tuition Fee, and Miscellaneous
fee
• Class C – 100% Discount on Tuition Fee only
c. Senior High School – 100% Discount on Tuition Fees only
• Discount is applied after voucher. Amount of Discount must
only be equal or less than the total school fees after voucher.

PRO-RATION OF SCHOLARSHIPS (STUDENT ASSISTANT, MARSHALS,

ATHLETE, PERFORMING ARTS)
• Discounts of terminated/ AWOL student assistants, marshals,
athlete, and performing arts are forfeited.
• Discounts of scholars who resigned before the semester ends
are pro-rated. The computation of the discount is based on the
number of months during the semester he rendered his service
in the university.

Pro-rated Applied Discount number of months he

= x
discount 5 months rendered his service

SIBLINGS DISCOUNT
• 2 Siblings – 15% Discount on Tuition Fee only
• 3 or more Siblings – 25% Discount on Tuition Fee only

SOLO PARENT DISCOUNT

• Dependent of a Solo Parent may be qualified to avail the discount.
• A student who is also a Solo Parent is qualified to avail the discount.
- 50% Discount of Tuition Fee Only

STUDENTS WITH DISABILITY DISCOUNT

• 50% Discount of Tuition Fee Only

Student Handbook 2023 edition 144

AFPEBSO
• Scholarship for the dependents of deceased AFP/Military personnel
who died in line of Duty
• 100% Discount of Tuition Fee Only or 100% Discount on Tuition
Fee and Miscellaneous Fee

PHILIPPINE NATIONAL POLICE

• Philippine National Police, Bureau of Jail Management and Penology,
Bureau of Fire and Protection – Baguio & Benguet
• Phd – Criminology, MS – Criminology. MPA, BS – Criminology
• 100% Discount of Tuition Fee Only or 50% Discount on Tuition Fee
Only

ALUMNI DISCOUNT (GRADUATE SCHOOL PROGRAM)

• Graduates of UB from elementary level to master’s degree level (12
Years)
• Graduates of UB from elementary level to tertiary(college) level (10
Years)
General Weighted Average
96% and above - 30% Discount on Tuition Fee Only
93.00 – 95.99% - 20% Discount on Tuition Fee Only
88.00 – 92.99% - 10% Discount on Tuition Fee Only
No Discount for General Average of 88% and Below
• Graduates of UB from High School level to tertiary(college) level (8
Years)
• Graduates of UB from High School level to master’s degree level (10
Years)
General Weighted Average
96% and above - 40% Discount on Tuition Fee Only
93.00 – 95.99% - 30% Discount on Tuition Fee Only
88.00 – 92.99% - 20% Discount on Tuition Fee Only
85.00 – 87.99% - 10% Discount on Tuition Fee Only
• Graduates of UB from Tertiary (college) level to master’s degree
level (6 Years)
General Weighted Average
96% and above - 30% Discount on Tuition Fee Only
93.00 – 95.99% - 20% Discount on Tuition Fee Only
88.00 – 92.99% - 10% Discount on Tuition Fee Only
No Discount for General Average of 88% and Below

145 Student Handbook 2023 edition

• Graduates of UB from Tertiary (college) level (4 Years)
General Weighted Average
93.00 – 95.99% - 20% Discount on Tuition Fee Only
88.00 – 92.99% - 10% Discount on Tuition Fee Only
No Discount for General Average of 88% and Below

SCJPS Color Guards

• Students who are members of the SCJPS color Guards are granted
Php 4,000 tuition fee discount upon request by the dean of School
of Criminal Justice and Public Safety.

Student Pageant (Mr. & Ms. UB)

• Mr. & Ms. UB – 100% Discount on Tuition Fee
• 1st Runner Up – 75% Discount on Tuition Fee
• 2nd Runner Up - 50% Discount on Tuition Fee
• Other participants - 25% Discount on Tuition Fee and
Miscellaneous Fee

Foreign Exchange Student

• Students from Nagasaki Wesleyan University and Fukuoka Jo
Gakuin University
• Full Scholarship
• Duration: One Semester

Government Grants
• Department of Education (DEPED) – Approved by PEAC
Senior High School Voucher
- Private: Php 16,000 per school year, Php 8,000 per semester
- Public: Php 20,000 per school year, Php 10,000 per semester
• Fund Assistance to Private Schools (FAPE-ESC)
- Php 11,000 per school year (Grade 7 – 10)

Tuition and Other Fees

1. Payment Procedures
Option 1: Cashier
- Proceed to the University of Baguio Cashier. (Monday to Saturday
8:00 AM – 5:00 PM)

Student Handbook 2023 edition 146

 Option 2: Metrobank Online Banking (App or Browser)
Option 3: Union Bank Online Bills Payment (App or Browser)
Option 4: BPI Quickpay
Option 5: Over the Counter Bank Payment
- Payment through Metrobank Bills Payment, BDO, Landbank
Proceed to a Metrobank/BDO/Landbank near you.
1. Metrobank
• Pay using “Bills Payment”
• Account Name: UNIVERSITY OF BAGUIO
2. BDO
• Savings Account Number: 001830055680
3. Landbank
• Savings Account Number: 001830055680

Bank Branch Account Number

Metrobank Savings Magsaysay
003-3-00349537-0
Accountant Baguio Branch
Metrobank Savings Magsaysay
003-2-00300135-5
Accountant Baguio Branch
RCBC Savings/Current
Baguio Branch 1326-858400
Account
BDO Savings/Current SM Baguio
1830055680
Account Branch
Land Bank Savings Account Baguio Branch 0221-2878-00
Robinsons Bank Savings
Baguio Branch 301-36-001208-5
Account
Union Bank Baguio Branch 000640018750

• Upload the scanned copy of the proof of payment to the online

payment verification form.
https://cutt.ly/fa3R60G

Option 6: Online Payment Using the UB Student Portal

• From the main dashboard, select Online Payment, Click on
Payment Gateway and then Paygate.
• Read carefully the terms and conditions, transaction fees and
posting time of available payment channels. Click on Continue
to Payment.
147 Student Handbook 2023 edition
 • Fill-out all the necessary fields, select the payment channel and
click on the Proceed to Payment button.
• Agree to the terms and conditions and click continue. You will
be redirected to the payment channel’s page.
• Complete the steps on the selected payment channel. Keep a
copy/screenshot of the transaction for reference.

2. Additional Fees/Charges
A student who drops, changes or withdraws his/her enrolled
subject/s after enrollment shall be charged based on the following:

FIRST OR SECOND SEMESTER

Periods Dropping Withdrawing

Enrollment No charge Registration fee
Magsaysay Baguio Branch 003-2-00300135-5
1st week of
P25.00/subject as Registration fee plus
classes
processing fee P500.00 surcharge
2nd week of P25.00/subject as processing Registration fee plus
classes fee plus P 100.00 P1,000.00 surcharge
Baguio Branch
3rd week of 0221-2878-00
50% of fees for dropped
classes 50% of total fees
subjects
After 3rd
100% of fees for dropped
week of ALL FEES
subject/s
classes

SHORT TERM

Periods Dropping Withdrawing

Enrollment No charge Registration fee
1st and 2nd day of P 25.00/subject as Registration fee plus
classes processing fee P500.00 surcharge
P25.00/subject as
2nd week of Registration fee plus
processing fee plus P
classes P1,000.00 surcharge
100.00
P125.00/subject as
3rd and 4th day of Registration fee plus
processing fee
classes P1,000.00 surcharge

Student Handbook 2023 edition 148

 Withdrawal not
5th and 6th day of 50% of fees for dropped
applicable; 50% of
classes subjects
total fees
After 6th day of 100% of fees for dropped Withdrawal not
classes subject/s applicable; ALL FEES

3. Miscellaneous Discount
This is given during the regular semester to students who enroll
10 units and below in college and 6 units and below in the Graduate
School and Law.

FOR UNDERGRADUATE STUDENTS

Units Enrolled Miscellaneous Discounts

1 -3 units 50%
4 – 10 units 25%
11 units and above to pay full miscellaneous fee

FOR GRADUATE AND LAW STUDENTS

Units Enrolled Miscellaneous Discounts

1 -3 units 50%
4 – 6 units 25%
7 units and above to pay full miscellaneous fee

Examinations
1. Permit Required
An examination permit is required of any student for taking
the preliminary, and the three major examinations. No student will
be allowed to take any examination without the examination permit.
2. Special Examination
A student who fails to take any of the scheduled periodical
examinations without any valid cause shall be allowed to take a
special examination if the following requirements concur:
a. The failure to take the examination is without a valid cause.
b. Payment of the required tuition fee corresponding to the grading
period.

149 Student Handbook 2023 edition

 c. Secure Special Examination Form from the Dean who shall
undertake to determine:
i. payment of required tuition fee corresponding to the
examination period.
ii. number of examinations missed and faculty member
concerned.
iii. payment of Special Examination fee of P 100.00/subject or P
200.00/ subject for graduate school students.
iv. order the faculty member to prepare a different set of
questionnaire with the same periodic examination coverage.
v. indicates schedule of Special Examination and submission
of grade within the prescribed schedule of completion as
mandated in the Student Handbook.
In the event a Special Examination is given, a new set of
questionnaire will be administered and the student will be
credited only 85% of his/her actual score and not the actual
score.
3. Completion Examination
A student who fails to take any of the scheduled periodical
examinations due to a valid cause shall be allowed to take completion
examination subject to the following requirements:
a. The failure to take the examination is due to any of the following
(the valid causes provided herein are harmonized with the
school’s policy on absences):
i. serious illness
ii. death (immediate family)
iii. court appearance covered by court process
iv. attendance to authorized seminars, and other school related
activities
b. Payment of the required tuition fee corresponding to the grading
period.
c. Secure Completion Examination Form from the Dean who shall
undertake to determine:
i. cause of failure to take the examination.
ii. payment of required tuition fee corresponding to the
examination period.
iii. indicate schedule of Completion Examination and submission
of grade within the prescribed schedule as mandated in the
Student Handbook.

Student Handbook 2023 edition 150

 d. In the event a Completion Examination is given, a new set
of questionnaire will be administered and the student will be
credited the actual score.
4. Schedule of Completion Examination
Completion examinations shall be taken as follows:
a. First Grading Examination
Not later than ten (10) days before the start of the Second
Grading Examination.
b. Second Grading examination
Not later than ten (10) days before the start of the Final
Examination during the regular semester, or not later than five (5)
days before the start of the finals during the summer term.
Any student who fails to take the preliminary or periodical
examinations within the prescribed grace period shall be given a
score of zero in that examination.
5. Procedure for Securing the Special / Completion Examination
Permit
a. The student secures the special / completion examination form
from the College Secretary.
b. Upon filling out the form, the student submits the form and
presents the reason/s or documents to the Dean.
c. Based on the reason/documents presented, the Dean decides
whether the examination to be taken is special examination or
completion examination.
d. The student goes to the cashier for payment of the required
special permit fee.
e. The student returns to the Dean and presents receipt and the
special / completion examination form.

J. SECURITY OFFICE
The Security Office is charged by the University of Baguio with
the responsibility of protecting lives and safeguarding buildings
and equipment; deterring and preventing crime; and enforcing the
University policies, rules and regulations. In addition, it is also the
thrust of the Office to apprehend violators; assist in traffic control and
parking operations; conduct disaster drills in the University and assist
in fire-fighting and fire safety inspections; coordinate with the Office
of Student Affairs to investigate complaints, offenses, reports and any
other unusual or suspicious activities in the campus; open and close

151 Student Handbook 2023 edition

campus buildings and property at prescribed times; assist injured/ ill
persons; and establish and maintain good working relationships with
community officials, student groups, law enforcement and security
agencies.
Students, faculty, staff, campus guest and others are requested
to cooperate fully with the Security Officers and promptly report any
crime or suspicious activity of any nature to the Security office. For
the safety of its students, faculty, staff and guests, the Security Office
discourages trespassers. The students, faculty and staff must carry
the University Identification Card at all times and must present it to
the security marshals and officers upon request.
Although the security marshals are trained and qualified, they
are not certified law enforcement officers and as such do not carry
weapons. However, they do work in close cooperation with the Baguio
City Police Office in the event of a reportable crime. They patrol the
campus for unusual occurrences and serve as visible deterrents and
perform other duties that may arise. The Security Office may be
contacted 24 hours a day, seven days a week at 442-4915, local 234
or 309.

OBJECTIVES
1. Implement all policies of the university that concern security and
safety by:
a. orienting students, faculty, non-teaching personnel and
management executive council regarding precautionary
measures;
b. making available security personnel during school and outside
activities approved by the management;
c. conducting regular preventive security and safety patrols in
the entire campus;
d. enhancing security and safety personnel through continuous
recruitment of marshals; and
e. strictly supervising agency guards contracted by the university;
2. Formulate security and safety measures to ensure the effective
implementation of the programs of the university; and
3. Establish security linkages with proper government and non-
government agencies for mutual cooperation geared toward the
preservation of security and safety of all concerned.

Student Handbook 2023 edition 152

SERVICES:
1. Request of CCTV footage
CCTV systems are able to keep track of what is happening
around the school premises where they are installed. By
monitoring the activity of the University’s employees, students,
clients and visitors ensures the observance of peace and order
within its premises.
CCTV cameras installed at our premises will act as a serious
deterrent to criminals and anyone carrying out any illegal activities.

Procedures and Guidelines

1. Report personally the type of incident to the security office
(theft, missing items, lost and found, bullying, emergency
cases etc.). For emergency cases inside the campus, call
Security Office (Loc 234) and Medical Clinic (Loc 267).
2. Fill up the CCTV incident form for records.
3. Interview the complainant to determine what has transpired
and to be put on record.
4. Record all the details on the logbook by filling up the 5 W’s and
1 H as guide.
5. Review the requested CCTV Footage.
6. For incident that need proper investigation, the CCTV footage
will be saved in a hard drive, such as personal computer, Digital
video recorder (DVR) or a network video recorder (NVR) to be
served as one evidence.

2. SECURITY STAFF AUTHORIZED TO CONDUCT “OPERATION KAP-

KAP”:
“Operation Kapkap” is conducted on the spot by a team of
security personnel upon receipt of information from a concerned
University personnel or department in the event of lost or missing
personal items (e.g., cellphone, laptop, wallet and other valuable
items) of student and student bringing in dangerous drugs and
contraband. The operation is conducted with the Dean/Principal
or at least one faculty member, preferably a classroom teacher.
The “Operation Kap-kap” is terminated on the same date and
time and proper disposition by the team leader on the result of
the operation to the Chief Security Officer.

153 Student Handbook 2023 edition

 - Is conducted only by the ff:
1. The Chief Security Officer
2. The Night Security Officer
3. The Administrative Assistant
4. The Senior Marshals

Procedures and Guidelines

1. Prepare a written request addressed to the Chief Security
Officer and approved by the Dean/Principal.
For an immediate “Operation Kap-kap”, consent of the Dean/
Principal is necessary with the approval of the Chief Security
Officer.
2. Record the request at the security logbook and prepare a ready
form to be filled-out out by the classroom teacher if it is an
immediate operation.
3. Inform immediately his/her immediate superior for the
approved scheduled “operation kap-kap”.
4. Conduct the operation with the presence of the teacher/adviser,
prefect of discipline (POD) and the principal/Dean.

3. Request of Security Assistance during Special Events.

The University of Baguio security office composed of Two
(2) functional security group which are the Student Marshal and
contracted agency guard safeguarding the university and in most
cases being utilized during special events of the university to
ensure safety and security of participants and guests.

Procedures and Guidelines

1. Secure/fill up reservation form at Campus Planning and
Development Office.
2. Inform the security office upon approval of venue reservation
for a need of security assistance on the scheduled event five
(5) days before the event.
3. Prepare a security detail and call for a security briefing at least
three (3) days prior to the scheduled event.
For external activities, a coordination letter will be forwarded
to the security forces and or local law enforcement units in the
area for assistance.

Student Handbook 2023 edition 154

 4. Conduct ocular inspection and risk assessment to the venue of
the event, if necessary.
5. Pre-security briefing and debriefing will be conducted before
and after the event for re-assessment.

155 Student Handbook 2023 edition

 APPENDIX A

CREDITING FOR AUTHORIZED CLASS

ABSENCE/S MEMORANDUM C
No. 18, Series of 2018

Learners’ class attendance and engagements {like extracurricular

activities} play an important role in today’s higher education. Several
previous studies have shown that class attendance is an important
predictor of academic outcomes; learners who attend more classes
earn higher final grades. However, different results exist as well. A
study published in 2016 shows that there is no statistical significant
relationship between class attendance and student performance due
to several factors. While it is important to receive outstanding grades
during one’s educational career; being involved in extracurricular
activities and getting work experiences, like an internship or being a
working scholar, is valued more.

Extracurricular activities and work experiences allow one to

get hands-on experience in the field where s/he will be working in,
make connections with different people, improve social skills, and it
can really show someone valuable work ethic. Jobsearch.about.com
mentions that most interview questions for educated individuals/
graduates have nothing to do with grades. The questions focus more
on one’s personal qualities and learning experiences/developmental
activities engaged in during his/her academic years.

The University believes in developing a learner in all levels of its

educational system to be globally competitive. Hence, the Academic
Council* agreed that students/pupils/learners be given consideration
on missed academic requirements while attending authorized
competitions/extracurricular activities.

EFFECTIVE FIRST SEMESTER, AY 2018-2019, affected learners

shall have a recorded score on missed academic activity, where
applicable (i.e quiz, exam) due to an authorized leave from class
(including internal and external activities. External activities must
comply with provisions of CMO 63 series 2017, Re: Policies and
Guidelines on Local Off-Campus Activities and DepEd Order No.

Student Handbook 2023 edition 156

66 series of 2017 Re: Implementing Guidelines on the Conduct of
Off-Campus Activities. The student/ pupil/learner shall be given the
identified passing score (i.e. 70% for tertiary students) depending
on what educational level s/he is enrolled in. However, to give the
student/pupil/ learner exposure to types of assessments experienced
inside the classroom, the teacher/instructor SHALL NOT prohibit
the former from taking the missed academic activity. The teacher/
instructor shall record the score whichever is higher. On the other
hand, academic activities (i.e practical exams, experiment) deemed
necessary for actual assessment by teacher/faculty member be
requested from the learner through an equally important academic
work. Agreement between concerned parties is highly encouraged
and properly documented.

Deadlines for crediting shall be the same with the provision of

Article II Sec 4 of the Student Handbook Re: Schedule of Completion
Examination. Hence, crediting (use of approved communication/
certificates) should be done ONCE during the grading period covering
the activity.

Meanwhile, ALL ADVISERS/TRAINORS/COACHES/HEADS

responsible for the learners’ extracurricular involvement are
instructed to send the APPROVED COMMUNICATION to all concerned
academic personnel not later than seven (7) working days prior to
engagements, except for meritorious invitations.

Further, in compliance to DepEd Orders, the Schools in the

Basic Education shall prepare details on crediting based on the
School’s unique policies and regulations which must be reflected on
respective Student Handbook for widest dissemination.

157 Student Handbook 2023 edition

 APPENDIX B

CHECKLIST for CMO 63 series 2017 and

DepEd Order 66 series 2017
(To be attached to the OSA Pre-Activity Form {PAR)

Proof Complied (Y/N) Remarks

(To be
accomplished To be accomplished by
Requirements
by Personnel- Program Chair/Assistant
incharge/Coach/ Principal/Dean/ Principal
Adviser)
a.1.1. Approved
curriculum/
course syllabus
a.1.2. Itinerary
a.1.3. Reminders/
Guidelines for the
activity
a.1.4. Consent
form
a.1.5. Medical
clearance
a.1.6. Personnel-
in-charge
a.1.7. First aid kit
a.1.8. Fund
source and
breakdown of
expenses
a.1.9. Insurance
certificate of
coverage
a.1.10. Mobility
of students
a.1.11.
Acknowledge-
ment letters to
LGUs/ NGOs to be
visited

Student Handbook 2023 edition 158

a.1.12: Proof of pre-off-campus activities
a.1.12.1.
Conference with
concerned partici-
pants and
other stakehold-
ers
a.1.12.2. Gen-
eral orientation of
participants
a.1.12.3.
Acknowledge-
ment slips of par-
ents/ guardians
on the activity
a.1.12.4. Pre- de-
parture briefing
a.1.12.5. List of
requirements
from the activity
a.1.12.6.
Emergency pre-
paredness plan

Accomplished by: _______________ Endorsed by: _______________

Personnel- OSA Director
in-charge/
Coach/Adviser

Assessed by: _______________ Concurred by: _______________

Program Chair/ Dean/Principal
Assistant
Principal

Approved by: ______________________________

Vice President for Academic Affairs

159 Student Handbook 2023 edition

 CERTIFICATE OF COMPLIANCE

This is to certify that the student activity related

to_____________________________ has fully complied with all
the processes, procedures and requirements before the conduct
of the off-campus activity scheduled on ________________ in
_______________ pursuant to: CMO 63 series 2017 Re: Policies
and Guideline on Local Off-Campus Activities DepEd Order 66 series
2017 Re: Implementing Guidelines on the Conduct of Off- Campus
Activities.

By virtue thereof, we hereby assume full responsibility for the safety

and welfare of the students.

Certified correct: Recommending Approval:

______________________________ ______________________________
Personnel-in-charge/Coach/Adviser Vice President for Academic Affairs

Approved by: ______________________________

President

SUBSCRIBED AND SWORN to before me, this_____________,

by________________________ who exhibited to me (his/her)
completed proof of identification _________________ issued
at___________ , Philippines on_________________.

Notary Public

Doc No._________;
Page No. ________;
Book No.________; Series of._________

Student Handbook 2023 edition 160

 APPENDIX C

FRATERNITIES AND SORORITIES COMMISSION ON HIGHER

EDUCATION OFFICE OF THE PRESIDENT OF THE PHILIPPINES

Pertinent Provision of CHED Order No. 4, 1995

PREVENTIVE MEASURES AGAINST VIOLENCE AND SANCTIONS

ON FRATERNITIES AND OTHER STUDENT ORGANIZATIONS

In order to deter violence among fraternities the following sanctions

shall be strictly carried out:
1. Automatic expulsion of any fraternity member for:
• Starting or taking the offensive action that clearly provokes
violence;
• Carrying knives, sticks, pipes, guns, and other deadly weapons
in schools; and extortion.
2. Sixty (60) days suspension of all officers of a fraternity found
guilty of action that will provoke violence; and
3. Suspension of guilty fraternity for one year for the first offense
and permanently ban for the next offense.
• Higher education institutions must fully assume authority and
responsibility in dealing with fraternities and other student
organizations. They are enjoined to closely monitor and
supervise the enumerated preventive measures and sanctions
herein stated.
• Immediate dissemination for this order is desired.

(SGD) RICARDO T. GLORIA

Chairman

161 Student Handbook 2023 edition

 APPENDIX D

THE ANTI-HAZING LAW REPUBLIC ACT NO. 8049 AN ACT

REGULATING HAZING AND OTHER FORMS OF INITIATION RITES
IN FRATERNITIES, SORORITIES, AND ORGANIZATIONS AND
PROVIDING PENALTIES THEREFORE

Be enacted by the Senate and House of Representatives of the

Philippines in Congress assembled:

Section 1. Hazing as used in this Act is an initiation rite or

practice or organization by placing a recruit, neophyte, or applicant
in some embarrassing or humiliating situation such as forcing him to
do a mental, physical, psychological suffering or injury.

Section 2. NO hazing of initiation rites in any form or manner

by a fraternity, sorority, or organization shall be allowed without prior
written notice to the school authorities or head of organization seven
(7) days before the conduct of initiation. The written notice shall
indicate the period of the initiation activities which shall not exceed
(3) days, shall include the names of those subjected to such activities,
and shall further contain an undertaking that no physical violence be
employed by anybody during such initiation rites.

Section 3. The head of the school or organization or their

representatives must assign at least two (2) representatives of the
school or organization, as the case may be, to be present during
the initiation. It is duly of such representative to see to it that no
physical harm of any kind shall be inflicted upon a recruit, neophyte,
or applicant.

Section 4. If the person is subjected to hazing or other forms of

initiation rites suffers any physical injury or dies as a result thereof
the officer and members of the fraternity, sorority, or organization
who actually participated in the infliction of physical harm shall be
liable as principals. The person or persons who participated in the
hazing shall suffer:
a. The penalty of reclusion perpetua if death, rape, sodomy, or
mutilation results therefrom.

Student Handbook 2023 edition 162

b. The penalty of reclusion temporal in its maximum period if
in consequence of the hazing the victim shall become insane,
imbecile, impotent, or blind.
c. The penalty of reclusion temporal in its medium period if in
consequence of the hazing the victim shall have lost of speech or
the power to hear or to smell, or shall have lost an eye, a hand, a
foot, an arm, or a leg incapacitated from the activity or work in
which he was habitually engaged.
d. The penalty of reclusion temporal in its minimum period if in
consequence of the hazing the victim shall become deformed or
shall have lost any other part of his body, shall have lost the use of
thereof or shall have been ill or incapacitated for the performance
of the activity or work in which he was habitually engaged for a
period of more than ninety (90) days.
e. The penalty of prison mayor in its maximum period if in
consequence of the hazing the victim shall have been ill or
incapacitated from the performance on the activity or work in
which he was habitually engaged for more than thirty (30) days.
f. The penalty of prison mayor in its medium period if in
consequence of the hazing the victim shall have been ill or
incapacitated from the performance on the activity or work in
which he was habitually engaged for ten (10) days or more, or
that the injury sustained shall require medical attendance for the
same period.
g. The penalty of prison mayor in its minimum if in consequence of
the hazing the victim shall have been ill or incapacitated from the
performance on the activity or work in which he was habitually
engaged from (1) to nine (9) days, or that injury sustained shall
require medical attendance for the same period.

The responsible officials of the school or of the police, military

or citizen’s army training organization, may impose the appropriate
administrative sanctions on the person or the persons charged under
this provision even before their conviction.
The maximum penalty herein provided shall be imposed in any
of the following instances:
a. When the recruitment is accompanied by force, violence, threat,
intimidation, or deceit on the person of the recruit who refuses to
join;

163 Student Handbook 2023 edition

b. When the recruit, neophyte or applicant initially consents to join
but upon learning that hazing will be committed on his person, is
prevented from quitting;
c. When the recruit, neophyte or applicant having undergone
hazing is prevented from preventing the unlawful act to his
parents or guardians, to the proper school authorities through
force, violence, threat, or intimidation;
d. When the hazing is committed outside of the school or institution;
or
e. When the victim is below twelve (12) years of age at the time of
hazing.

The owner of the place where hazing is conducted shall be liable

as an accomplice, where he has actual knowledge of the hazing from
occurring. If the hazing is held in the home of one of the officers or
members of the fraternity, group, or organization, the parents shall
be held principals when they have actual knowledge of the hazing
conducted herein but failed to take any action to prevent the same
from occurring. The school authorities including faculty members
who consent to the hazing or who have actual knowledge thereof but
failed to take any action to prevent the same from occurring shall be
punished as accomplice from the acts of hazing committed by the
perpetrators.

The officers, former officers, or alumni of the organization,

group, fraternity, or sorority who actually planned the hazing although
not present when the acts constituting the hazing were committed
shall be liable as principals. Officers or members of an organization,
group, fraternity or sorority who knowingly cooperated in carrying
out the hazing by inducing the victim to be present threat shall be
liable as principals. A fraternity or sorority’s adviser who is present
when the acts constituting the hazing were committed and failed to
take any action to prevent the same from occurring shall be liable as
principal.

The presence of any person during the hazing is prima facie

evidence of participation therein as a principal unless he prevented
the commission of the acts punishable herein.

Student Handbook 2023 edition 164

 Any person charged under this provision shall not be entitled to
the mitigating circumstance that there was no intention to commit
so grave a wrong.

This section shall apply to the president, manager, director, or

other responsible officer of a corporation engaged in hazing as a
requirement for employment in the manner provided therein.

Section 5. If any provision or part of this Act is declared invalid

or unconstitutional the other part or provisions thereof shall remain
valid and effective.

Section 6. All laws, orders, rules, and regulations which are

inconsistent with or contrary to the provisions of this Act are hereby
amended or repealed accordingly.

Section 7. This Act shall take effect fifteen (15) days after
its publication in at least two (2) national newspapers of general
circulation.

Approved 7 June 1995.

165 Student Handbook 2023 edition

 APPENDIX E

MEMORANDUM COSA NO. 02, s. 2009

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : FRATERNITIES
DATE : May 15, 2009

With the coming start of the First Semester, the office hereby
reminds students to be distrustful of persons who will attempt to
recruit new members of fraternities. Most of these fraternities were
formed with the intent of engaging in illegal and violent activities
such as hazing, engaging in violence with other groups, destruction
of property (malicious mischief), and vandalism, to name a few.

The Office hereby also informs all students that the University
does not tolerate the violent activities of such groups.

They are punishable under the provisions of Article XV of the

Student Handbook by a sanction of expulsion, a sanction in which
the student may not be admitted in any university. In addition,
hazing is punishable under Republic Act 8049.

Should you have a problem regarding this matter, do not

hesitate to contact the Office of Student Affairs (442 3540 local 235
or 0908 348 1509) or the Security Office (442 3540 local 234).

Student Handbook 2023 edition 166

 APPENDIX F

MEMORANDUM COSA NO. 06, s. 2009

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : DRUNKENNESS AND SUBSTANCE ABUSE
DATE : November 23, 2009

As the central developmental institution of community’s youth,

the University plays an important role in the early detection of
substance abuse, the protection of students from the use, promotion,
possession, sale and distribution of alcohol or any controlled
substances.

“Alcohol or Controlled Substance” shall include any alcohol

or malt beverage; drugs listed as a controlled substance, chemical,
abused substance or medication for which a prescription is required
under the law; and/or any substance which is intended to alter mood.

Recognizing the potential of each student and that alcohol use,

abuse and dependency can seriously impair a student’s ability to
learn, the University is taking positive actions to prevent such abuse
and dependency. In the interest of the maintenance of health and
safety, suspected students shall be subjected to inquiry, medical
tests and/or prohibition from entering University premises along
with the imposition of disciplinary sanction as stated in the Student
Handbook:
Article III - Definition and Types of Offenses and Corresponding
Sanctions
Section 1 - Major Offense
Part B - Offenses Against Public Decency, Good
Customs and Morals
Item f - Entering University premises under the
influence of liquor or being in a state of
drunkenness.
Item h - Illegal possession, use and/or distribution
of prohibited drugs.

Sanctions for such behaviors range from a REPRIMAND/

SUSPENSION to EXCLUSION as defined in your Student Handbook!

167 Student Handbook 2023 edition

 APPENDIX G

THE DANGEROUS DRUGS ACT OF 1972 REPUBLIC ACT NO. 6425,

ARTICLE V, SECTION 28: HEAD, SUPERVISORS AND TEACHERS
OF SCHOOLS

For the purpose of enforcing the provisions of Articles II and

III of this Act, all school heads, supervisors and teachers shall be
deemed to be persons in authority, and such, are hereby vested with
the power to apprehend, arrest any person who shall violate any of
the said provisions. They shall be considered as persons in authority
if they are in the school or within its immediate vicinity, or beyond
such immediate vicinity if they are in attendance in any school or
class function in their official capacity as school heads, supervisors or
teachers. Any teacher or school employee who discovers or finds that
any person in the school or within its immediate vicinity is violating
any provision of said Article II or III of this Act shall have the duty
to report the violation to the school head or supervisor who shall, in
turn, report the matter to the proper authority. Failure to report in
either case shall be, after due hearing, constitute sufficient cause for
disciplinary action.

Student Handbook 2023 edition 168

 APPENDIX H

REPUBLIC ACT No. 11313

AN ACT DEFINING GENDER-BASED SEXUAL HARASSMENT

IN STREETS, PUBLIC SPACES, ONLINE, WORKPLACES, AND
EDUCATIONAL OR TRAINING INSTITUTIONS, PROVIDING
PROTECTIVE MEASURES AND PRESCRIBING PENALTIES
THEREFOR

Be it enacted by the Senate and House of Representatives of

the Philippine Congress assembled:

Section 1. Short Title. -This Act shall be known as the “Safe Spaces
Act”.

Section 2. Declaration of Policies. -It is the policy of the State to

value the dignity of every human person and guarantee full respect
for human rights. It is likewise the policy of the State to recognize
the role of women in nation-building and ensure the fundamental
equality before the law of women and men. The State also recognizes
that both men and women must have equality, security and safety
not only in private, but also on the streets, public spaces, online,
workplaces and educational and training institutions.

Section 3. Definition of Terms. -As used in this Act:

(a) Catcalling refers to unwanted remarks directed towards a person,

commonly done in the form of wolf-whistling and misogynistic,
transphobic, homophobic, and sexist slurs;

(b) Employee refers to a person, who in exchange for remuneration,

agrees to perform specified services for another person, whether
natural or juridical, and whether private or public, who exercises
fundamental control over the work, regardless of the term or duration
of agreement: Provided, That for the purposes of this law, a person
who is detailed to an entity under a subcontracting or secondment
agreement shall be considered an employee;

169 Student Handbook 2023 edition

(c) Employer refers to a person who exercises control over an
employee: Provided, That for the purpose of this Act, the status
or conditions of the latter’s employment or engagement shall be
disregarded;

(d) Gender refers to a set of socially ascribed characteristics, norms,

roles, attitudes, values and expectations identifying the social
behavior of men and women, and the relations between them;

(e) Gender-based online sexual harassment refers to an online

conduct targeted at a particular person that causes or likely to cause
another mental, emotional or psychological distress, and fear of
personal safety, sexual harassment acts including unwanted sexual
remarks and comments, threats, uploading or sharing of one’s
photos without consent, video and audio recordings, cyberstalking
and online identity theft;

(f) Gender identity and/or expression refers to the personal sense

of identity as characterized, among others, by manner of clothing,
inclinations, and behavior in relation to masculine or feminine
conventions. A person may have a male or female identity with
physiological characteristics of the opposite sex in which case this
person is considered transgender:

(g) Public spaces refer to streets and alleys, public parks, schools,
buildings, malls, bars, restaurants, transportation terminals, public
markets, spaces used as evacuation centers, government offices,
public utility vehicles as well as private vehicles covered by app-
based transport network services and other recreational spaces such
as, but not limited to, cinema halls, theaters and spas; and

(h) Stalking refers to conduct directed at a person involving the repeated

visual or physical proximity, non-consensual communication, or a
combination thereof that cause or will likely cause a person to fear
for one’s own safety or the safety of others, or to suffer emotional
distress.

Student Handbook 2023 edition 170

 APPENDIX I

AN ACT REQUIRING ALL ELEMENTARY AND SECONDARY

SCHOOLS TO ADOPT POLICIES TO PREVENT AND ADDRESS THE
ACTS OF BULLYING IN THEIR INSTITUTIONS
REPUBLIC ACT NO. 10627

SECTION 1. Short Title. – This Act shall be known as the “Anti-Bullying

Act of 2013”.

SEC. 2. Acts of Bullying. – For purposes of this Act, “bullying” shall

refer to any severe or repeated use by one or more students of a
written, verbal or electronic expression, or a physical act or gesture,
or any combination thereof, directed at another student that has the
effect of actually causing or placing the latter in reasonable fear of
physical or emotional harm or damage to his property; creating a
hostile environment at school for the other student; infringing on the
rights of the other student at school; or materially and substantially
disrupting the education process or the orderly operation of a school;
such as, but not limited to, the following:
a. Any unwanted physical contact between the bully and the
victim like punching, pushing, shoving, kicking, slapping,
tickling, headlocks, inflicting school pranks, teasing, fighting
and the use of available objects as weapons;
b. Any act that causes damage to a victim’s psyche and/or
emotional well-being;
c. Any slanderous statement or accusation that causes the
victim undue emotional distress like directing foul language
or profanity at the target, name-calling, tormenting and
commenting negatively on victim’s looks, clothes and body;
and
d. Cyber-bullying or any bullying done through the use of
technology or any electronic means.

SEC. 3. Adoption of Anti-Bullying Policies. – All elementary and

secondary schools are hereby directed to adopt policies to address
the existence of bullying in their respective institutions. Such policies
shall be regularly updated and, at a minimum, shall include provisions
which:

171 Student Handbook 2023 edition

(a) Prohibit the following acts:
(1)Bullying on school grounds; property immediately adjacent
to school grounds; at school-sponsored or school-related
activities, functions or programs whether on or off school
grounds; at school bus stops; on school buses or other vehicles
owned, leased or used by a school; or through the use of
technology or an electronic device owned, leased or used by
a school;
(2)Bullying at a location, activity, function or program that is
not school-related and through the use of technology or an
electronic device that is not owned, leased or used by a school
if the act or acts in question create a hostile environment at
school for the victim, infringe on the rights of the victim at
school, or materially and substantially disrupt the education
process or the orderly operation of a school; and
(3)Retaliation against a person who reports bullying, who
provides information during an investigation of bullying, or
who is a witness to or has reliable information about bullying;
(b)Identify the range of disciplinary administrative actions that
may be taken against a perpetrator for bullying or retaliation
which shall be commensurate with the nature and gravity of
the offense: Provided, That, in addition to the disciplinary
sanctions imposed upon a perpetrator of bullying or retaliation,
he/she shall also be required to undergo a rehabilitation program
which shall be administered by the institution concerned. The
parents of the said perpetrator shall be encouraged by the said
institution to join the rehabilitation program;
(c) Establish clear procedures and strategies for:
(1)Reporting acts of bullying or retaliation;
(2)Responding promptly to and investigating reports of bullying
or retaliation;
(3)Restoring a sense of safety for a victim and assessing the
student’s need for protection;
(4)Protecting from bullying or retaliation of a person who reports
acts of bullying, provides information during an investigation
of bullying, or is witness to or has reliable information about
an act of bullying; and
(5)Providing counseling or referral to appropriate services for

Student Handbook 2023 edition 172

 perpetrators, victims and appropriate family members of said
students;
(d)Enable students to anonymously report bullying or retaliation:
Provided, however, That no disciplinary administrative action
shall be taken against a perpetrator solely on the basis of an
anonymous report;
(e) Subject a student who knowingly makes a false accusation of
bullying to disciplinary administrative action;
(f) Educate students on the dynamics of bullying, the anti-bullying
policies of the school as well as the mechanisms of such school
for the anonymous reporting of acts of bullying or retaliation;
(g) Educate parents and guardians about the dynamics of bullying,
the anti-bullying policies of the school and how parents and
guardians can provide support and reinforce such policies at
home; and
(h)Maintain a public record of relevant information and statistics
on acts of bullying or retaliation in school: Provided, That the
names of students who committed acts of bullying or retaliation
shall be strictly confidential and only made available to the
school administration, teachers directly responsible for the said
students and parents or guardians of students who are or have
been victims of acts of bullying or retaliation.

All elementary and secondary schools shall provide students

and their parents or guardians a copy of the anti-bullying policies
being adopted by the school. Such policies shall likewise be included
in the school’s student and/or employee handbook and shall be
conspicuously posted on the school walls and website, if there is any.

The Department of Education (DepED) shall include in its training

programs, courses or activities which shall provide opportunities for
school administrators, teachers and other employees to develop their
knowledge and skills in preventing or responding to any bullying act.

SEC. 4. Mechanisms to Address Bullying. – The school principal or

any person who holds a comparable role shall be responsible for
the implementation and oversight of policies intended to address
bullying.

173 Student Handbook 2023 edition

 Any member of the school administration, student, parent or
volunteer shall immediately report any instance of bullying or act
of retaliation witnessed, or that has come to one’s attention, to the
school principal or school officer or person so designated by the
principal to handle such issues, or both. Upon receipt of such a report,
the school principal or the designated school officer or person shall
promptly investigate. If it is determined that bullying or retaliation
has occurred, the school principal or the designated school officer or
person shall:
(a) Notify the law enforcement agency if the school principal or
designee believes that criminal charges under the Revised
Penal Code may be pursued against the perpetrator;
(b)Take appropriate disciplinary administrative action;
(c) Notify the parents or guardians of the perpetrator; and
(d)Notify the parents or guardians of the victim regarding the action
taken to prevent any further acts of bullying or retaliation.

Student Handbook 2023 edition 174

 APPENDIX J

MEMORANDUM COSA NO. 04, s. 2009

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : VANDALISM
DATE : OCTOBER 7, 2009

It has been observed that many classroom walls, desks, tables

and chattels of such are blighted with willful writings and malicious
defacement. Such behavior is unwarranted especially since it
is unsightly to look at. As members of the university academic
community, you are expected to contribute towards the maintenance
of cleanliness and order within and outside the campus. You are then
reminded to refrain from vandalizing any part, portion, or parcel of
the University property and the like. Your cooperation on the matter
is highly appreciated.

The office would also like to point out that vandalism is a

punishable offense, as stated in the Student Handbook:
Article III - Definition and Types of Offenses and Corresponding
Sanctions
Section 1 - Major Offense
Part C - Offenses Detrimental to the Property Rights
and Interests of the University, Administrative
Officials, Personnel, Faculty Members and
Students
Item i - Act of vandalism, such as defacing and/or
writing on walls, paintings, doors, desks,
tables, chairs, et.; tearing of books, notices
or circulars; destruction of window panes,
toilet bowls, fans, laboratory equipment,
water foundations, air conditioners, clocks
and other university equipment and
furnishings.

Sanctions for such behaviors range from a REPRIMAND/

SUSPENSION to EXCLUSION as defined in your Student Handbook!

175 Student Handbook 2023 edition

 APPENDIX K

MEMORANDUM COSA NO. 02, s. 2008

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : UNIVERSITY DRESS CODE
DATE : July 7, 2008

This is to remind all students to observe the University dress

code. This memo is aimed at instilling in each student adherence to
rules and regulations as may be observed in actual workplaces.

1. The following are considered inappropriate school attire:

a. tank tops or muscle shirts;
b. spaghetti straps/halter/mesh (fishnet-like material) tops/
strapless;
c. bare midriffs (This is defined to mean no skin showing between
the bottom of the shirt and top of the pants area.);
d. exposed underclothing;
e. see-through blouses or shirts;
f. house slippers or flip-flops;
g. body piercing/tongue studs, dangling earrings;
h. hats, caps, scarves (except those worn by female Muslim
students), or headbands worn inside the classroom or building
at any time;
i. logos, sayings, pins and buttons that promote alcohol, tobacco,
drugs, gang/ cult behavior, offensive language, or inappropriate
behavior;

2. Cross-dressing is strictly prohibited. The University respects the

sexual orientation of students but is reminding those concerned
to observe propriety in attire and manner.

Sanctions for such behaviors range from a WARNING to

SUSPENSION as defined in your Student Handbook.

Student Handbook 2023 edition 176

 APPENDIX L

MEMORANDUM COSA NO. 01, s. 2009

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : PROHIBITION OF BETEL NUT CHEWING
DATE : May 15, 2009

It has been observed that many students are practicing betel

nut (mom’a) chewing within University premises. This practice is
inappropriate, unsightly and unsanitary, particularly in an academic
institution. Spitting, as a result of betel nut chewing, may cause
infection because the body fluid excreted may serve as a medium
for contagious diseases. Betel nut chewing also destroys teeth and
gums and may lead to oral cancer.

With this, betel nut chewing shall no longer be allowed in

the University in line with its thrust to ensure a healthy and clean
environment conducive for students, employees and visitors. Anyone
who violates the aforementioned prohibition shall be referred to the
Office of Student Affairs for proper discipline.

Sanctions for such behaviors shall range from a WARNING to

SUSPENSION. Violators will also be made to clean up the concerned
area.

177 Student Handbook 2023 edition

 APPENDIX M

MEMORANDUM COSA NO. 03, s. 2009

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : REITERATION OF MEMORANDUM NO. 04, S. 2007
DATE : May 26, 2009

This is to reiterate COSA Memorandum No. 4. s. 2007 on

disruptive classroom behavior first issued by this office during the
school year 2007– 2008. All students are hereby reminded to observe
the restrictions listed below.

Disruptive behavior is defined as any act which obstructs

others the freedom to learn or the ability of the instructor to teach.
Such behavior is adverse to academic freedom and to the rights of all
members of the academic community.

The following acts below are considered by this policy as

disruptive behaviors:
1. Using of mobile phone inside the classroom;
2. Bringing in snacks and eating inside the classroom;
3. Talking while the teacher is explaining;
4. constant questions or interruptions;
5. Entering class late or leaving early;
6. Use of disrespectful or negative/foul language;
7. Not wearing school I.D while on school campus/classroom.

Sanctions for such behaviors range from a WARNING to

SUSPENSION as defined in your Student Handbook.

Student Handbook 2023 edition 178

 APPENDIX N

MEMORANDUM COSA NO. 03, s. 2008

TO : ALL STUDENTS
FROM : THE DIRECTOR - OFFICE OF STUDENT AFFAIRS
SUBJECT : LITTERING AND THROWING OF TRASH THROUGH
CLASSROOM WINDOWS
DATE : October 7, 2009

It has been observed that many students throw various types

of trash outside the window or leave their trash inside the classroom.
Such behavior is unwarranted especially since it is unsightly to look
at. As members of the university academic community, you are
expected to contribute towards the maintenance of cleanliness and
order within and outside the campus. You are then reminded to throw
your trash in the trash bins which are available on every floor of
every building. Your cooperation on the matter is highly appreciated.

The office would also like to point out that littering is a punishable
offense, as stated in the Student Handbook:
Article III - Definition and Types of Offenses and Corresponding
Sanctions
Section 2 - Minor Offense
Part A - Offenses Against Campus Peace and Order,
Security, and Safety
Item e - Littering within university premises;
throwing of trash outside school window.

Sanctions for such behaviors range from a WARNING to

SUSPENSION as defined in your Student Handbook.

179 Student Handbook 2023 edition

 APPENDIX O

COMPREHENSIVE DANGEROUS DRUGS ACT OF 2002

REPUBLIC ACT NO. 9165

Pertinent Provision:

ARTICLE III. DANGEROUS DRUGS TEST AND RECORD

REQUIREMENTS

SEC. 36. Authorized Drug Testing. — Authorized drug testing

shall be done by any government forensic laboratories or by any of
the drug testing laboratories accredited and monitored by the DOH
to safeguard the quality of test results. The DOH shall take steps in
setting the price of the drug test with DOH accredited drug testing
centers to further reduce the cost of such drug test. The drug testing
shall employ, among others, two (2) testing methods, the screening
test which will determine the positive result as well as the type of the
drug used and the confirmatory test which will confirm a positive
screening test. Drug test certificates issued by accredited drug
testing centers shall be valid for a one-year period from the date of
issue which may be used for other purposes. The following shall be
subjected to undergo drug testing:
(c) Students of secondary and tertiary schools. — Students of
secondary and tertiary schools shall, pursuant to the related
rules and regulations as contained in the school’s student
handbook and with notice to the parents, undergo a random
drug testing: Provided, that all drug testing expenses whether in
public or private schools under this Section will be borne by the
government.

Student Handbook 2023 edition 180

 APPENDIX P

REVISED COMPLETION PERIOD POLICY

MEMORANDUM C No. 20, Series of 2018

Following the April 8,2014 release of the memo on the transition

in academic calendar to an August opening of classes, effective Sy
2014-2015 (Memo C. No.12, S. 2014), please be informed of the
revised completion period policy for all course subjects in the
undergraduate programs as listed below, to wit:

1. Educational Tour 8. Project Design

2. Clinical Dentistry 9. Project Study
3. Internship 10. Research
4. Feasibility Study 11. Review
5. Field Trip 12. Related Learning Experience (RLE)
6. On-the-Job Training 13. Thesis Writing
7. Practicum

Term
(period subject/s was/ Completion Period
were enrolled)
First Semester 1-Year from the Start of Classes in January
Second Semester 1-Year from the Start of Classes in August
Summer Term/
1-Year from the Start of Classes in August
Transitory Summer

Further the aforementioned One-Year Completion Period shall

likewise apply to National Service Training Program (NSTP), Social
Orientation (SOCORN), Diploma in Special Education (DSPED) and
School of Law.

Meanwhile, the Completion period for the Graduate Programs

is presented below, to wit:
• One (1) Semester for Master Degree (except Thesis 1 which is
One (1) year)

181 Student Handbook 2023 edition

 • One (1) Year for Doctoral Degree (except Dissertation 2 which
is One (1) Semester Only)

Similarly, please take note of the following prescribed

completion period for subjects with lecture & laboratory classes as
indicated below, to wit:
Term
(period subject/s was/ Completion Period
were enrolled)
First Semester 1-Year from the Start of Classes in January
Second Semester 1-Year from the Start of Classes in August
Summer Term/
1-Year from the Start of Classes in August
Transitory Summer

Accordingly, this policy applies to all subjects offered by the

University, except for selected subjects specified by the concerned
Deans and duly approved by the office of the VPAA, in which due
to its requirement/s and/or justifiable cases, have been given special
considerations or have been prescribed with a distinct completion
period.

Please be reminded further that failure to complete all academic

deficiencies – No Final Examination (NFE) & Incomplete (INC), within
the prescribed completion period will be automatically converted to
an NC or No Credit mark by the Admissions and Records Center
(ARC), hence, the concerned student shall be required to re-enroll
the subject/s.

This memorandum SUPERSEDES memoranda C. Nos. 02 and

04 Series of 2009. Please be guided accordingly.

(SGD)Dr. Rebecca D. Miranda, CPA

Vice President for Academic Affairs

Student Handbook 2023 edition 182

 APPENDIX N

MEMORANDUM C No. 27, Series of 2018

TO : ALL DEANS, SOCORN1 FACILITATORS AND

STUDENTS
SUBJECT : SOCIAL ORIENTATION GUIDELINES
DATE : 30 AUGUST 2018

Social Orientation is a 1-unit course designed to prepare and

orient freshmen and transferees for the common challenges that are
encountered in College. In addition, this course intends to provide
the students with a background of the culture within the Institution
and the various opportunities and student services/support which are
made available for them. A module is designed for institutional use.
Facilitators are oriented on the use of the module. Delivery modes
shall be on the facilitator’s method of teaching.

The Orientation Program is conducted only during the first two

(2) Saturdays at the START OF THE FIRST SEMESTER*. As agreed
upon by the Academic Council** the NON-NUMERIC grade following
equivalencies will be as follows
Encoded Grade
Course requirements
Grade description
16-hour attendance accomplished all
P PASSED
activities/sessions
Incurred at least 50% absence{8 to15
hours} of the 16-hour requirement and/
or accumulated tardiness in any of the
activity sessions.
• The student should be required to
complete the course requirements. The
facilitator will allow him/her to attend
INC INCOMPLETE
seminars held within the institution
on topics which were included in the
social orientation or given academic
activities in compliance to completion
requirements. The facilitator shall advise
the student on appropriate seminars/
activities.
183 Student Handbook 2023 edition
F FAILED 1 to 7 hour attendance
A student never attended his/her classes.
DRP DROPPED No dropping form was signed by the
facilitator or processed by the student.

Further, all grades shall be uploaded during deadlines for

first, second and final grades to allow the student sufficient time
to complete his/her deficiencies. This office modifies the one-year
completion to the regular completion**** of general education
courses to wit: all subjects enrolled/taken first semester shall be
completed 1 month from the start of classes in January. Hence, failure
to complete deficiencies within the prescribed period, the INC grade
will be automatically converted to an NC or No Credit mark by the
Registrar’s Office and the concerned student must re-enroll the
course.

All memoranda released which are inconsistent with this

communication are repealed.

Please be guided accordingly.

(SGD) DR. JANICE KAYLYN K. LONOGAN

Vice President for Academic Affairs

References: *Memorandum C No. 14, Series 2009 Re; Regularization

of NSTP/ SOCORN2 Subject Offerings
**Academic Council Meeting dated 28 August 2018
***Memorandum C No. 10, Series 2009 Re: One year completion
policy for NSTP and SOCORN
****Art VIII Sec 2, 2014 edition Student handbook 2014

Student Handbook 2023 edition 184

 APPENDIX R

POLICIES AND GUIDELINES ON LOCAL OFF-CAMPUS ACTIVITIES

CHED Memorandum Order No. 63, Series of 2017

Pertinent Provision:

ARTICLE VII. REQUIREMENTS, OBLIGATIONS, AND/OR

RESPONSIBILITIES OF THE PARTIES INVOLVED

11.1 Requirements:
a. Checklist of requirements:
REQUIREMENTS PROOFS
a.1.4 Consent of the Parents or Duly notarized/subscribed
Student's Guardian consent
a.1.5 Medical Clearance of the Medical clearance of the
Students students, if

185 Student Handbook 2023 edition

 APPENDIX S

MEMORANDUM C No. 08, Series of 2010

TO : ALL DEANS, FACULTY MEMBERS AND STUDENTS

SUBJECT : APPROVED HONORARIA FOR UNDERGRADUATE
THESIS, PROJECT STUDY AND FEASIBILITY STUDY
DATE : FEBRUARY 09, 2010

The University aims to provide the students adequate instruction

and guidance in the preparation of their undergraduate thesis/project
study/ feasibility study and other related researches. It is therefore
necessary to professionalize the role of research teachers, thesis
advisers, panel members and other experts by implementing the
approved honoraria for undergraduate thesis, project study and
feasibility study EFFECTIVE THIS SECOND SEMESTER, SCHOOL
YEAR 2009 – 2010*.

Please refer to the copy issued to the different colleges by the

Research and Development Center dated January 13, 2010 containing
the approved fees/ honorarium scheme per semester, guidelines
and procedures, other pertinent provisions and annexes inclusive to
Subjects per College Covered by the Guidelines (Annex A), Forms on
the Request for Technical Assistance and Release of Honorarium for
Adviser, Statistician, Editor and Panel Member (Annex B & C) and
Roster of Experts (Annex D).

In view of the above, we are assured that the outputs made

by the students are reflective of the expected quality and meet
acceptable academic standards.

Student Handbook 2023 edition 186

 APPENDIX T

AN ACT PROVIDING FOR THE REHABILITATION, SELF-

DEVELOPMENT AND SELF-RELIANCE OF DISABLED PERSON
AND THEIR INTEGRATION
Republic Act No. 7277

Pertinent Provision:

TITLE II. RIGHTS AND PRIVILEGES OF DISABLED PERSONS

CHAPTER 2 - Education

SECTION 12. Access to Quality Education. The State shall ensure

that disabled persons are provided with adequate access to quality
education and ample opportunities to develop their skills. It shall
take appropriate steps to make such education accessible to all
disabled persons. It shall be unlawful for any learning institution to
deny a disabled person admission to any course it offers by reason
of handicap or disability.

The State shall take into consideration the special requirements

of disabled persons in the formulation of educational policies and
programs. It shall encourage learning institutions to take into account
the special needs of disabled persons with respect to the use of
school facilities, class schedules, physical education requirements,
and other pertinent consideration.

The State shall also promote the provision by learning institutions,

especially higher learning institutions, of auxiliary services that will
facilitate the learning process for disabled persons.

SECTION 13. Assistance to Disabled Students. The State shall provide

financial assistance to economically marginalized but deserving
disabled students pursuing post-secondary or tertiary education.
Such assistance may be in the form of scholarship grants, student
loan programs, subsidies, and other incentives to qualified disabled
students in both public and private schools. At least five percent
(5%) of the allocation for the Private Education Student Financial
Assistance Program created by virtue of R.A. 6725 shall be set aside

187 Student Handbook 2023 edition

for disabled students pursuing vocational or technical and degree
courses.

SECTION 14. Special Education. - The State shall establish, maintain

and support a complete, adequate and integrated system of special
education for the visually impaired, hearing impaired, mentally
retarded persons and other types of exceptional children in all regions
of the country. Toward this end, the Department of Education,

Culture and Sports shall establish special education classes in public

schools in cities, or municipalities. It shall also establish, where viable,
Braille and Record Libraries in provinces, cities or municipalities.

The National Government shall allocate funds necessary for

the effective implementation of the special education program
nationwide. Local government units may likewise appropriate
counterpart funds to supplement national funds.

SECTION 15. Vocational or Technical and Other Training Programs.

The State shall provide disabled persons with training in civics,
vocational efficiency, sports and physical fitness, and other skills.
The Department of Education, Culture and Sports shall establish in
at least one government-owned vocational and technical school in
every province a special vocational and technical training program
for disabled persons. It shall develop and implement sports and
physical fitness programs specifically designed for disabled persons
taking into consideration the nature of their handicap.

SECTION 16. Non-Formal Education. - The State shall develop

non-formal education programs intended for the total human
development of disabled persons. It shall provide adequate resources
for non-formal education programs and projects that cater to the
special needs of disabled persons.

SECTION 17. State Universities and Colleges. - If viable and needed,

the State University or State College in each region or province shall
be responsible for (a) the development of material appliances and
technical aids for disabled persons;
(b) the development of training materials for vocational rehabilitation
and special education instructions; and (c) the research on special

Student Handbook 2023 edition 188

problems, particularly of the visually-impaired, hearing-impaired,
speech-impaired, and orthopedically-impaired students, mentally
retarded, and multi-handicapped and others, and the elimination of
social barriers and discrimination against disabled persons; and (d)
inclusion of the Special Education for Disabled (SPED) course in the
curriculum.

The National Government shall provide these state universities and

colleges with the necessary special facilities for visually-impaired,
hearing-impaired, speech- impaired, and orthopedically-impaired
students. It shall likewise allocate the necessary funds in support of
the above.

189 Student Handbook 2023 edition

 APPENDIX U

Solo Parents’ Welfare Act of 2000

REPUBLIC ACT NO. 8972

Pertinent Provision:

Section 9. Educational Benefits. - The DECS, CHED and TESDA shall

provide the following benefits and privileges:

(1)Scholarship programs for qualified solo parents and their

children in institutions of basic, tertiary and technical/skills
education; and
(2)Nonformal education programs appropriate for solo parents
and their children.

The DECS, CHED and TESDA shall promulgate rules and regulations
for the proper implementation of this program.

Student Handbook 2023 edition 190

 APPENDIX V

REVISED IMPLEMENTING GUIDELINES FOR THE STUDENT

FINANCIAL ASSISTANCE PROGRAMS (StuFAPs) OF THE
COMMISSION ON HIGHER EDUCATION (CHED)

In consonance with the mandate of the Commission on Higher

Education as provided for in Article XIV, Section 1 of the Philippine
Constitution “to protect and promote the right of all citizens to quality
education at all levels and shall take appropriate steps to make
such education accessible to all” and Article XIV, Section 2(3) “to
establish and maintain a system of scholarship grants, student loan
programs, subsidies, and other incentives which shall be available to
deserving students in both public and private schools, especially to
the underprivileged”, the Commission en Banc approved the Revised
Implementing Guidelines for the CHED Student Financial Assistance
Programs (StuFAPs) by virtue of Resolution No. 638-2012 dated
December 19, 2012.

Pertinent Provision:

II. Coverage
A. Scholarship
Full Merit (FS) - This refers to the State Scholarship Program
(SSP) intended for graduating high school students whose general
weighted average is at least 90% in the third year and at least
90% in the first three grading periods of the fourth year. They are
to enroll either in public or private HEIs.

Half Merti (HS) – This refer to the Private Education Student

Financial Assistance (PESFA) intended for graduating high school
students whose general weighted average is at least 85% in the
third year and at least 85% in the first three grading periods of the
fourth year. They are to enroll in degree programs in private HEIs.

The above scholarship programs can also be availed by

students belonging to the following: persons with disabilities
(PWDs), solo parents and their dependents, member of cultural
minority, members of the hill tribe and senior citizens, if qualified.

191 Student Handbook 2023 edition

 APPENDIX W

UB PRIVACY POLICY

A. OVERVIEW
Welcome to the University of Baguio (UB). This Privacy Policy
is intended to inform you about the UB’s policy regarding personal
data (e.g. personal information, sensitive personal information,
and privileged information) that it collects, generates, uses, stores,
retains, shares , disclose ,transfers , or disposes. For purposes of this
Privacy Policy, the terms “personal data”, “personal information”,
and “privileged information” shall refer to any information which
will directly or indirectly identify a particular person. Such personal
data either as a student, an employee or an applicant for admission
or employment. Please consult the DPA for a complete definition of
the above mentioned terms.

The University of Baguio respects your right to privacy and

commits itself to comply in good faith with the mandates of the
Republic Act Number 10173 or the Data Privacy Act of 2012 (DPA),
its Implementing Rules and Regulation, and the pertinent circulars of
the National Privacy Commission (NPC). This Privacy Policy helps to
ensure that all data processes of UB shall be compliant to the privacy
principles of transparency, legitimate purpose, and proportionality
as provide under the Data Privacy Act and its implementing Rules
and Regulations. In addition, this Privacy Policy makes sure that a
balance exists between your right to privacy and the pursuance to
UB’s legitimate interests and performance of its responsibilities as
an educational institution.

B. PERSONAL INFORMATION WE COLLECT OR GENERATE AND

THE PURSPOSE OF COLLECTION OR GENERATION
UB collects and gather personal data from you and about you.
For verification purposes, UB may also collect personal data about you
from other sources which you have directly identified. The personal
data may be in the form of written or electronic, photographic
images, digital material, and even biometrics.

Student Handbook 2023 edition 192

 The following are examples of personal data that we collect or
generate:
B.1. Personal Data Collected From Students
When you apply with UB for admission, including the
Science High Qualifying Test, if applicable, the institution
collects directory information, like your name, email address,
telephone number, citizenship, and other contact details. We
also collect your data about your personal circumstances, such
as your family history, previous schools attended, academic
performance, disciplinary record, TIN or UMID no. of Parents
for SHQT, Parent’s Name, Address and Contact No., Guardian’s
Name, Address and Contact No. , etc.

After your admission to the University of Baguio, we may also

collect additional information about you , such as: (1) your
academic or curricular undertakings, schedules, completion
forms , scholastic performance , attendance record, etc. ;(2) co-
curricular matters you may engage in, such as service learning,
outreach activities, internship or apprenticeship compliance
; (3) your extra- curricular activities , such as membership in
student organizations , leadership positions and participation
and attendance in seminars, competitions, programs, outreach
activities , and study tours; and (4) any disciplinary incident that
you may be involved in, including accompanying sanctions.
There will also be times when we will acquire other forms of
data like pictures or videos of activities you participate in, via
official documentation of such activities, yearbook, survey form,
Faces of UB, UB Campus Logbook, Accreditation, Extension and
Community Outreach Services (ECOS), posting of Topnotchers
and passers in the Licensure Examination through recordings
from closed-circuit security television cameras installed within
school premises.

B.2. Personal Data Collected From Employees and Scholars

Upon application for employment or scholarship, UB also
collects directory information from you like your name, home
and Baguio addresses, birth date, age, citizenship, gender, civil
status, profession, unique identifiers (e.g. PRC/ Attorney’s Roll
No., SSS/UMID No., Pag-IBIG No. PHILHEALTH No., ACR No.,

193 Student Handbook 2023 edition

AEP No., etc.), contact number , e-mail address , academic
background , family background , employment history , medical
background , NBI clearance , certificate of good moral character
, and professional profile and development history . These
personal data are used by UB to process your application and to
give the institution an idea of who you are, your qualification for
employment or scholarship as the case maybe, and the extent
of how UB could help enhance your skills in order to fulfill your
assigned duties and responsibilities in case you are hired as an
employee or admitted as scholar. UB may also use these data
for internal planning, research, and development.

UB also collects personal data of other persons for verification

and/or emergency purposes such as the names of your
character references, spouse, parents, or siblings and their
contact numbers. UB assumes that you have obtained their
consent prior to providing their personal data to the institution.

Upon admission to the University of Baguio as an employee,

the institution may also collect information about you such
as: (1) changes in marital status; (2) name and birthdate of
additional dependent ; (3) additional degree earned ; (4)
additional professional license and/or certification earned, and
update on existing license and/or certification ; (5) performance
evaluation; (6) trainings, seminars, conferences attended; (7)
additional professional organization membership; (8) result
of annual physical, medical , and dental examination; (9)
changes in address, e-mail address, and/or contact number;
(10) administrative and/or criminal cases against you that may
affect your employment status with the institution ; and (11)
disciplinary cases and their corresponding sanctions imposed
upon you.

Upon admission for scholarship as a student assistant or marshall,

UB may also collect the following additional information about
you: (1) performance evaluation; (2) academic undertakings
such as classes enrolled in, scholastic records, attendance
record, etc.; (3) changes in your address and contact number
or that of your parents/guardians ; (4) administrative and/or

Student Handbook 2023 edition 194

 criminal cases against you that may affect your scholarship
and status as a student of UB; (5) disciplinary actions and their
corresponding sanctions imposed upon you.

If you supply us with personal data of other individuals (e.g.,

person to contact in the event of an emergency), we will assume
that you have obtained the consent of such individuals before
providing us with their personal data.

B.3. Other Data

UB may also collect other forms of data about you, such as
pictures and/or videos of activities you participate through
official documentation processes, recordings from closed-circuit
cameras installed in the UB campus for security purposes, and
biometrics for attendance monitoring purposes.
Other data about you may be collected from a third party or
a publicly available source. In such cases, UB will exercise
its sound discretion in determining whether or not it can
legitimately keep those data. If said data are not related to UB’s
legitimate interests as an educational institution, they will be
immediately disposed off in a way that will safeguard your
privacy. If the data are related to UB’s legitimate interests as
an educational institution, they will be treated on the same
manner as information you provide the institution.

C. HOW WE USE YOUR PERSONAL DATA

UB commits itself to use your personal data strictly in
accordance with the Data Privacy Act of 2012 and its implementing
Rules and Regulations. In particular, UB shall use your personal data
only if you have given your prior written consent, or whenever
the use of such personal data are necessary for the institution’s
performance of its contractual obligation to you, compliance with its
legal obligations, to protect your vitally important interests including
your life and health, to respond to national emergency or to comply
with the requirements of public order and safety as provided by
law, or to pursue its legitimate interests as an educational institution
which includes a variety of academic , administrative , historical and
statistical purposes.

195 Student Handbook 2023 edition

C.1. How UB Uses Personal Data Collected and/or Generated from
Students The following are some examples of uses to which
UB devotes the personal data it collects from students and
graduates:
1. Posting of acceptance to the University , awarding of
financial aid and merit scholarship grants, class lists, and
class schedules, online , in school bulletin boards or other
places within the campus;
2. Distributing the list of graduates and awardee during
commencement exercises;
3. Reporting and/or disclosing information to the NPC and
other government bodies or agencies (e.g., Commission
on Higher Education, Department of Education , Bureau of
Immigration , etc. ) when required or allowed by law;
4. Sharing information with entities or organizations (e.g.
Philippine Association of Colleges and Universities
Commission on Accreditation (PACUCOA) for accreditation
and university ranking purposes;
5. Sharing Information with entities or organizations [(e.g.
Baguio Benguet Athletic Association League (BBEAL)] for
determining eligibility in sports or academic competitions,
as well as other similar events;
6. Conducting internal research or surveys for purposes of
institutional development;
7. Publishing academic, co-curricular and extra-curricular
achievements and success, list of academic scholars and
names of awardees in school bulletin boards, website, social
media sites and publications;
8. Marketing or advertising to promote the school , including
its activities and events, through photos, videos , brochures
, website posting, newspaper advertisements , physical and
electronic bulletin boards, and other media ; live streaming
of University events;
9. Publishing communications with journalistic content, such
as news information in UB publications , and social media
sites;
10. Sharing information in applications for research presentation
and publication in the Philippines and abroad;
11.Sharing information in application to join inter-school

Student Handbook 2023 edition 196

 academic and extra- curricular competitions in the
Philippines and abroad; and
12.Sharing information with banking institutions in facilitating
payment of tuition and other fees of students.
C.2. How UB Uses Personal Data Collected and/or Generated from
Employees and Scholars
The following are some examples of uses to which UB devotes
the personal data that it collects from employees and scholars:
1. Evaluation of your qualification for the position applied for ;
2. Assessment of rank, merit increase, salary, and benefits as
provided for in the Collective Bargaining Agreement , UB
salary scale, Teaching and Non- Teaching Manuals, labor
standards laws, and social legislations;
3. Assessment and withholding of proper income tax and
premium contributions to the SSS, Pag-IBIG, PHILHEALTH,
and PERAA;
4. Assessment of entitlement to institutional awards and
recognition;
5. Recording and generating employee identification cards ,
certificates of employment , service record, and other similar
or related certifications;
6. Approval of application for leave of absence whether personal
or official;
7. Determining correct intervention programs for skills
enhancement and/or improvement;
8. Recording , generating , and maintaining attendance records
through biometrics system or other means;
9. Loading by the principals and deans;
10. Establishing and maintaining human resources information
system; 11.Investigating incidents that relate to employee
behavior and implementing disciplinary measures and
sanctions 12.Maintaining directories and retiree records;
13.Providing services such as medical, dental, information
technology , library , safety and security;
14.Managing, controlling , and processing access to and use of
facilities , equipment , tools, and other UB assets;
15.Publication of yearbook and official university blogs in
the school website; 16.Communicating official school
announcements;

197 Student Handbook 2023 edition

 17.Compiling and generating reports for statistical and research
purposes; 18.Sharing with the persons or institutions as
provided below.

In cases where your consent for a specific use of your

personal data required, UB will endeavor to collect it prior to
using your personal data or at any appropriate time. You may
withdraw your consent anytime unless otherwise provided by
law. UB will not use your personal data to carry out any wholly
automated decision-making process that affects you.

D. HOW WE SHARE, DISCLOSE, OR TRANSFER YOUR PERSONAL

DATA
Likewise, UB will NOT share, disclose, or transfer your personal
data without your written consent, UNLESS the sharing, disclosure, or
transferring of your personal data is necessary in the performance of
its legitimate interests as an educational institution which includes a
variety of academic, administrative, historical, or statistical purposes.
UB may also share, disclose, or transfer your personal data without
your prior consent in order to perform its contractual obligations to
you, or to comply with its legal obligations, or is necessary for the
protection of your vitally important interests including your life and
health, or to respond to a national emergency or requirements of
public order or safety.
The following are some examples when UB shares, disclose, or
transfers personal data of its applicants and employees:
D.1. When UB Shares, Discloses, or Transfers Personal Data of its
Students and Graduates
The following are some examples when UB shares, discloses, or
transfers personal data of its students and graduates:
1. Disclose personal data with your parents, guardians, or next
of kin, as required by the law, or on a need-to-know basis, as
determined by the University, in order to promote your best
interests, or to protect your health, safety, and security, or
that of others;
2. Information to potential donors, funders or benefactors
for purposes of scholarship, grants, and other forms of
assistance;
3. Compliance with reportorial and documentary requirements

Student Handbook 2023 edition 198

 imposed by the Department of Education(DepEd), Technical
Education and Skills Development Authority (TESDA), the
Commission on Higher Education, and the Professional
Regulation Commission(PRC);
4. Compliance with documentary requirements for accreditation
purposes conducted by the Philippine Association of Colleges
and University- Commission on Accreditation(PACUCOA);
5. Compliance with court orders, subpoenas and/or other legal
obligations;
6. Academic accomplishments or honors and co-curricular or
extra-curricular achievements with schools you graduated
from or were previously enrolled in, upon their request;
7. Publication of scholars’ graduation brochure for distribution
to donors, funders, or benefactors;
8. Insurance claims with UB partner insurance companies;
9. General (not individual) statistical information on entrance
exam performance to senior high schools, upon their request
for the purpose of evaluation of their curriculum;
D.2. When UB Shares, Discloses, or Transfers Personal Data of its
Employees and Scholarses
The following are some examples of instances when UB shares,
discloses, or transfers personal data of its employees and
scholars:
1. Publication of service, top performing, and most outstanding
employee awardees during FAMERS celebration;
2. Compliance with reportorial and documentary requirements
imposed by government agencies, such as, but not limited
to, the SSS, PhilHealth, HDMF (Pag-IBIG), BIR, DOLE, BID,
PRC, CHED, DepEd, and TESDA;
3. Compliance with documentary requirements for accreditation
purposes conducted by the Philippine Association of Colleges
and University- Commission on Accreditation(PACUCOA);
4. Announcement of new management appointees;
5. Application for Special Program for Employment of Students
(SPES) with the DOLE(for student assistance and marshals);
6. Compliance with judicial, legislative, and/or quasi-judicial
processes such as subpoenas;
7. Insurance claims with UB partner insurance companies;

199 Student Handbook 2023 edition

 8. Issuance of Certificate of Employment, Service Record, and
other similar or related certifications for legal purposes as
requested by the employee;

E. HOW PERSONAL DATA ARE STORED, RETAINEDM, AND

DISPOSED OFF
Your personal data are stored by the University in hard copy
as well as soft copy formats which can be accessed by authorized
University personnel only. Your stored personal data will be retained
by the University for declared, specified, and legitimate purposes
only. Some personal data may be retained indefinitely when it is
necessary in the performance of the institution’s contractual and
legal obligations or the pursuance of its legitimate interests. Rest
assured however that organizational, physical, and technical security
measures are in place for the protection of retained personal data.

When a retention period is provided by law or by applicable

institutional policies, UB will dispose of your personal data in such a
manner that would prevent further processing, unauthorized access,
or disclosure to any other party or the public, or prejudices your
interests.

F. YOUR RIGHTS WITH RESPECT TO YOUR PERSONAL

INFORMATION
Subject to the limitations as may be provided by law, UB
recognizes your rights under the Data Privacy Act of 2012 and its
Implementing Rules and Regulations. If you have any questions
regarding your rights, this Policy, and/or the University of Baguio
Privacy Manual, please visit the UB Data Protection Office or send
your queries at:

e-mail : [email protected]
landline : (074)4442-3036 (local 256)
mobile no. : +639088961277
address : Rm 204, A Building, University of Baguio,
Baguio City, 2600

Student Handbook 2023 edition 200

 If you do not like the way UB handles your personal data or
may have reasons to believe that there is a breach in your personal
data stored and retained by the institution, please report immediately
to the Data Protection Officer or any member of the Data Breach
Response Team or send your complaint to:

e-mail : [email protected]
landline : (074)4442-3036(local 256)
mobile no. : +639088961277
address : Rm 204, A Building, University of Baguio,
Baguio City, 2600

G. AMENDMENT OR REVISION OF THIS PRIVACY POLICY AND ITS

EFFECTS TO OTHER UNIVERSITY POLICIES
UB reserves the right to amend or revise this Privacy Policy
without prior written consent and so long as such amendment or
revision is not inconsistent with the constitution, the Data Privacy
Act of 2012 and Implementing Rules and Regulations, and other
laws and regulations to which the institution is subject. Any such
amendment to, or revision of, this Privacy Policy shall become
effective immediately upon its complete publication within the UB
campus.

In case a part of this Policy is declared unlawful or inconsistent

with the data privacy law, the other parts not affected by such
declaration shall remain in force and effect. All other UB policies that
are inconsistent with this Privacy Policy are deemed to be amended,
revised, or superseded accordingly.

201 Student Handbook 2023 edition

 APPENDIX X

EMERGENCY TIPS

EARTHQUAKE
1. Take cover under a desk, in a doorway or in the center of the
building.
2. In case of higher intensities, proceed to the nearest fire exit or
emergency exit plan.
3. Stand clear of bookcases, file cabinets, windows and similar
items.
4. Do not use electrical equipment until it is known that they are
safe.
5. Do not use the telephones or elevators. If you are trapped in
an elevator, stay calm. Emergency personnel will take action
to remove passengers from inoperative elevator. After an
earthquake, elevators will not be available for use until they have
been thoroughly inspected and all necessary repairs have been
made.
6. If you are outdoors, stay outdoors, but move away from the
building to avoid falling glass. Take care to avoid power lines.

FIRE
1. Stay calm.
2. Proceed to the nearest fire exit.
3. If you are on the second floor escape ladder to climb down.
4. If smoke starts to fill the room, stay low and get out.
5. When you get outside, go to the designated meeting spot.
6. Once outside, do not go back inside for any reason.

What to do when someone catches fire

If you should catch fire:
STOP – where you are DROP – to the floor ROLL – around the floor
This will smother the flames, possibly saving your life

Just remember to STOP, DROP and ROLL.

If someone else’s clothes catch fire, smother flames by grabbing a
blanket or rug and wrapping him up in it. That could save him from
serious burns or even death.

Student Handbook 2023 edition 202

 FIRST AID TIPS
A. Broken Bones & Sprains
Fractures:
1. Do not move injured body part (never move anyone who have
a neck or back injury).
2. Call ambulance.
Sprains:
1. Apply ice.
2. Elevate injured area
B. Burns
Small/Minor Burn:
1. Apply cool, running water.
2. Cover burn with towel soaked in cold water until the pain stops.
Large/Sever Burn:
1. Call ambulance
2. Cover burn with towel soaked in cold water to help stop the
burning process.
3. Do not apply cold water to burn over large area.
4. Never place ice on a burn. It may cause more tissue damage.
5. Remove wet towel and cover burn with clean, dry sheet.
6. Do not break blisters. Electrical Burn:
1. Disconnect power.
2. Call ambulance.
C. Eye Injuries
Chemical Splash:
1. Flush eye from bridge of nose to outer edge of eye with running
water for at least 15 minutes.
2. Call ambulance.
3. Gently cover both eyes with eye pads and secure loosely with
rolled gauze.
D. Fainting
1. Lay person down and raise legs.
2. Do not give anything to eat or drink.
3. Call ambulance if person doesn’t wake up.
E. Seizures
1. Protect person from injury by placing pillow, jacket or something
soft under head and clearing area.
2. Do not place anything in mouth.

203 Student Handbook 2023 edition

 3. Do not try to restrict arm and leg movement.
4. Call ambulance if seizures lasts more than 5 minutes, recurs
without return to consciousness or if person has no past history
of seizures.
F. Self Defense
There are certain points on the human body where no matter
how big you are, how strong you are, or whatever, It STILL hurts to
get hit there. This is, of course, where you want to strike.

STRIKE POINTS:
The nice thing about these is that you already know where
they are, and what they do. You’ve known since grade school.
(You may not admit this, but it’s true.). If you poke someone
in the eye, in the throat, hit them with a palm on the bridge of
the nose, strike to the groin, kick them in the front or side of
the knee- these will all hurt, distract, whatever – and it works
on everyone. None of these points are covered by muscle, fat,
whatever – size and condition does not matter – The only thing
that matters is how hard you strike.

STRIKING EYES AND THROAT:

Put index and third finger together, curl others to palm. Do
not hyperextend your fingers, merely hold them rigid. Strike
(think like a spear) straightforward into the eye or right above
the hollow of the throat. Don’t strike directly into the hollow
– strike about ½ to ¾ of an inch above it. (Note: you can also
strike these points only the thumb).

BRIDGE OF THE NOSE:

Hold out your hand, and spread your fingers wide. This tightens
the hand, and pushes forward the palm side of the large
knuckles. Push your hand forward and strike with that area
right below where the nose joins the brow bridge – basically
the center of the nose.

GROIN AREAS:
You can strike this area using the knees, feet, or hands.
Knees: If using a knee, simply bring it upward as hard as you
can – but think of the end of your knee as a point – and drive

Student Handbook 2023 edition 204

 that point into the groin. If your hands are free, before striking,
grab the attacker’s hips, and pull the attacker into the strike as
you drive the knee.

Feet: Simply bring your instep up into your attacker’s groin.

However, if you are too close for that, but too far to use a knee,
kicking straight up and striking with the shinbone of your leg
works just fine also.
Hands: Swing your arm in a straight-arm upward strike, or a
closed fist– the closed fist strikes just the same as the open
palm strike, except the fingers are curled – still a straight-arm
strike.

STRIKING THE KNEES:

Striking the knees is something self-defense classes always
teach because it is a serious weak point on the human body.
However, it can be harder than it sounds.
If striking the front of the knee (the kneecap) drive your HEEL
forward into the kneecap, and drive it far forwards – just tapping
it won’t give you enough time to get away.

If striking the side of the knee, there are different ways to do it,
but the easiest is to sweep the INSIDE of your foot in a circular
motion, striking the side of the knee – and strike hard again,
(That is if you were standing in front of the attacker.)
If you are standing beside the attacker, pick up your foot, and
drive your heel sideways and downward (at about a 45 degree
angle) into the side of his knee.

205 Student Handbook 2023 edition

 APPENDIX Y

MEMORANDUM C No. 09, Series of 2010

TO : ALL DEANS AND PRINCIPALS, FACULTY MEMBERS

AND STUDENTS
SUBJECT : STATUS OF CLASSES AND WORK OF TEACHERS
DURING TYPHOONS / STORMS & OTHER
NATURAL OR MAN-CAUSED CALAMITIES, POWER
INTERRUPTIONS, EVACUATION / EMERGENCY
DRILLS AND / OR UNIVERSITY- WIDE ACTIVITIES

In as much as there are varying concerns relative to the status

of classes and status of work of teachers during typhoons/storms
and other calamities, occurrence of power interruptions, conduct
of evacuation/emergency drills & University-wide activities, the
following guidelines are hereby set forth, to wit:

1. Pursuant to DepEd Order No. 28 s. 2005 and CHED Order No.

19 s. 2005, the following pronouncements from PAG-ASA shall
warrant AUTOMATIC SUSPENSION OF CLASSES; hence will not
require any declaration from the school.
• Typhoon Signal No. 1 – Pre-school and Elementary Level
• Typhoon Signal No. 2 – Pre-school, Elementary and Secondary
Levels
• Typhoon Signal No. 3 – Tertiary Level, inclusive to Graduate
and

Post-Graduate Levels
a. Directives from CHED, DepEd, National Disaster Coordinating
Council (NDCC), RDCC, CDCC, DPWH, and other authorized
agencies relative to the suspension of classes as deemed
warranted due to typhoons/storms, earthquakes, heavy rains,
floods and/or other calamities SHALL BE COMPLIED WITH by
the University.
b. During typhoons/storms and other calamities which may
compromise the interest/safety of the students, on the
circumstance that they will be travelling to the affiliating

Student Handbook 2023 edition 206

 agencies/partnering establishments for RLE, Internship or OJT/
Practicum, RENDERING OF DUTY SHALL BE SUSPENDED.

2. In cases wherein it is the University’s discretion to suspend classes

in the occurrence of typhoons/storms and other natural or man-
caused calamities, the Vice – President for Academic Affairs shall
decide on the status of classes in all levels whether there will be
a suspension. Announcement shall be made through broadcast
media.

3. Upon confirmation of the suspension of classes, work of teachers/

faculty members is likewise AUTOMATICALLY SUSPENDED;
hence they need not report to the school.

4. In the event of POWER INTERRUPTIONS, the following shall be

observed:
a. NO SUSPENSION of classes within the period of power
interruption from 7:00 am until 5:30 pm.
b. Teachers are encouraged to consider FOCUS GROUP
DISCUSSIONS/GRADED RECITATIONS within the duration
of the momentary power interruption particularly for those
occupying classrooms lacking illumination.
c. Those with class schedules from 6 o’clock in the afternoon
onwards shall wait for further announcement whether there
will be a suspension of classes or none.

5. In the conduct of EVACUATION/EMERGENCY DRILLS (e.g. fire

drill, earthquake drill), CLASSES SHALL BE SUSPENDED in the
concerned department/s (UBLES/ High Schools/Colleges).

6. There will be NO SUSPENSION OF CLASSES during the conduct

of University- wide activities, unless declared by the University
President.

7. For college-wide activities, recommendation for the suspension

of classes shall be made by the concerned Dean approved by the
Vice- President for Academic Affairs.

207 Student Handbook 2023 edition

8. NO SUSPENSION OF CLASSES for the following proclamations
unless otherwise declared by the University President:
a. Administrative Orders from the Office of the City Mayor
suspending classes in celebration of festivities/local events
(e.g. Staging of Panagbenga).
b. Special days/holidays publicly/officially declared BUT NOT
INCLUDED in the list of proclaimed holidays (regular/special/
non-working special) or special days promulgated by the Office
of the President of the Republic of the Philippines based on
Administrative Code of 1987.

Student Handbook 2023 edition 208

 UB LOYALTY SONG
UB dear our Alma Mater
Nest of Love and care all free
Pride of our mountain city
Dear to us you’ll ever be
And thy fame which we shall share
Binds us now and ever will
To thy banner of red and white
And thy uniform of gray
Loved by us forever be
With the wisdom God has sown
We will win more fame for thee

UB STUDENT CREDO
I believe in man because I believe in God.
I believe in the fundamental l equality of men as children of God
I believe in the ability of education to bring to full splendor
all the mental, physical, and spiritual powers of man.
I believe in the values of philosophy that in the realm
of the mind and spirit lies the road to unity and peace.
I believe in democracy, in the ultimate capacity of the
common man to think his problems through.
I believe in science, in its conquest over the elements
and its tremendous possibilities for the future.
I believe in the arts, in their power to free men
from the enslavement of ignorance.
I believe in the profound value of religion that basically
all human problems are moral problems.
I believe in the Lord Jesus Christ, in His redeeming sacrifice
and in His dynamic and vital conception of life.
I believe in the credo cut boldly and enduringly into stone
above portals of my Alma Mater, University of Baguio.
Our Native Land, The Master of Science,
The Contemplation of the Beautiful.

209 Student Handbook 2023 edition

Student Handbook 2023 edition 210
211 Student Handbook 2023 edition