Exercise 12-1: Travel

In this exercise you will create new presentations, open existing presentations, make changes and then save the changes.

1. Start Microsoft PowerPoint, if necessary. Then click Blank Presentation to create a new blank presentation.
2. In the Slide pane, click in the first placeholder and type: Travel has no age! and then press CTRL+ENTER to
move to the sub-title placeholder.

The text you just entered should appear in the placeholder for the main title of the presentation.

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3. In the sub-title placeholder, type: Lucy Lee for the text, and then click anywhere away from the placeholder.

You will now enter text for the next few slides.

4. On the Home tab, in the Slides group, click New Slide to insert a new Title and Content slide.
5. Type: Agenda as the title of this slide. Press CTRL+ENTER and type the points for the agenda, as shown in the
following:

6. Press ENTER after the last bullet point and then press TAB to tell PowerPoint you want to enter text at a sub-
level for the last bullet point entered.
7. Type: Advantages and disadvantages and press ENTER. PowerPoint keeps you at the same level as this
sub-text.

8. Type: Cost differences and press ENTER.

9. Press SHIFT+TAB to move up one level so the text for the upcoming bullet point is at the main level.
10. Type: Preparing for the Trip.
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11. On the Quick Access toolbar, click (Save). Click This PC as the location, navigate to the student data files
location and then click the PowerPoint folder. Click in the file name field, type: Travel has no age -
Student (insert your initials or name in place of “Student”) and click Save.

Now create a new presentation using a template provided in PowerPoint.

12. Click the File tab and then click New. In the search field, type: certificates and press ENTER.
13. Click the Certificate, Employee of the month (blue chain design) and then click Create.

If this template is not available, choose a certificate from the choices available on your system. It isn’t important
which certificate you use; the focus here is seeing how PowerPoint provides some pre- designed templates you
can use to enter data as required.

You are now ready to save the file with a new name and make changes to the presentation.
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14. Press CTRL+S to save the presentation. Click This PC as the location and then click or navigate to the

PowerPoint folder. Type: Green Soles Certificate - Student as the new name and then click Save.

15. In the Slide pane, select the Raffaella Bonaldi text and type: Irma Greenwood.

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16. Select the date and type in today’s date. Save the certificate again.

Now look at the various ways you can close a presentation.

17. Press CTRL+N to create a new blank presentation.

18. Point at the PowerPoint icon on the Windows taskbar.

You should have at least three preview windows, one for each open presentation (the number of windows may
vary depending on how many presentations you have open or created during this exercise).

19. In the window with the blank presentation created in step 17, click the Close button.

20. Press CTRL+W to close the next presentation.

21. Click File and then click Close to close the last presentation (repeat this step if you have more presentations
open).

Now that the PowerPoint application window is empty, open some presentations.
 22. Click File, click Open, and then in the Recent Presentations list, click the Travel has no age - Student
presentation.
23. Press CTRL+O, click This PC, and click the Alaska Hiking Tours file to open it. You should now have two
presentations open.

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24. Click File, click Open, click This PC, click the path for the location of the student data files to display the Open
dialog box. Click the Green Soles 2015 Getting There is Half the Fun file to select it, then click the arrow for
Open and click Open in Protected View.

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Notice how you can access this file to open it but it appears with the Protected View feature active.

25. Point at the PowerPoint icon in the taskbar and click the for the Travel has no age and the Green Soles
presentations, leaving the Alaska Hiking Tours presentation open.

Now try changing the view of the slides for a presentation.

26. Ensure the Alaska Hiking Tours presentation is active on the screen. In the Slide Thumbnails pane, click Slide 4
to view the contents of this slide.
27. Click the (Slide Sorter) button from the far right of the status bar.
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Note: The number and size of slides that appear in this view will vary based on the size of your monitor.

Slide Sorter view can be advantageous when you want to view the entire presentation and assess the flow of information.
Slide Sorter view is designed to allow you to quickly rearrange the slides by dragging them to a new location. To view the
contents of a slide you may want to change, double-click the slide.

28. Scroll in the view and then double-click Slide 11 to return to Normal view.
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29. Use the and buttons to move from slide to slide.

30. Close this presentation file by pressing CTRL+W.

Exercise 12-2: Tolano New Employee

In this exercise you will open a presentation, add slides, enter text, and then change the layout and design for the entire
presentation.

1. Click File, click Open, click This PC and navigate to the student data files location. Click the Tolano New
Employee Orientation file to open it.

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2. Click File, click Save As, and in the File name field, press the END key and type: - Student for the new file
name. Click Save.
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3. In the Slide Thumbnails pane, click Slide 3.

4. Click in the Slide pane, click at the end of the last bullet point, press ENTER, then type the following as the last
bullet point on the slide: Offer travel adventures focused on leaving minimal carbon footprint.
5. On the Home tab, in the Slides group, click New Slide to insert a new slide with the Title and Content layout.

You will now change the slide layout.

6. On the Home tab, in the Slides group, click Layout and then click Title Only.
7. Type: Tolano Inc. as the title.
8. In the Slide Thumbnails pane, click slide 5 and then on the Home tab, in the Slides group, click New Slide.

9. Add the following text to this slide:

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10. Save the presentation.
Let’s now try adding a background fill to the slides.
11. Click the Design tab and in the Customize group, click Format Background.
12. Click Gradient fill and then click the arrow for Preset gradients. Click Top Spotlight – Accent 3.
13. Ensure the Type is set to Radial.
14. Click the arrow for Direction and click From Center.
15. Click Apply to All and then close the Format Background pane.
Now take a look at the presentation flow to see if the information flows logically from one slide to the next.

16. On the bottom right of the Status bar, click the (Slide Sorter) button.
17. Review the slide content.

You should notice that Slide 6 seems out of place in its current location, and would make more sense if you
reposition it before Slide 11 (Summary).

18. Scroll the screen so you can see the rows that contain these two slides. Click Slide6 to select it and then drag it
between Slides 10 and 11.

19. When the slide appears between slides 10 and 11 (as shown in the figure), release the mouse to place

the slide here.

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The Other Resources slide should now be in the Slide 10 position.

On further review of the presentation slides, you realize Slide 4 is no longer needed. 20. Click Slide 4 and then press
DELETE.

21. Click the (Normal) view button on the Status bar.

22. Save and close the presentation file.

Exercise 12-3: Destress Your Day
In this exercise, you will open a presentation to insert and modify some pictures on the slides. You will also apply some
formatting options to the presentation.

1. Open De-stress your Day from the google classroom materials, and save it as De-stress your Day –
Student.

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2. Click slide 2 in the Slide Thumbnails pane.

3. Click the Insert tab and in the Images group, click Online Pictures.
4. In the Bing search field, type: stress and press ENTER.
5. Scroll through the list of pictures and then click one of your choice.
6. Click Insert to add the picture to the slide. If a Design Ideas task pane appears at the right, close it.

7. Point at one of the corner handles until you see the diagonal arrow, press SHIFT and then drag inwards to resize
the picture to approximately 1.0” (2.5 cm) larger than its original size. (If your picture is big, drag inwards to
make it a smaller.)
8. Point anywhere in the picture and then drag the picture to the right of the bullet list points.

9. Make sure the picture is selected and on the Format tab, in the Size group, click the arrow for Crop and then
click Crop to Shape.
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10. In the Basic Shapes area, click Plaque.

11. Click slide 4. On the Insert tab, in the Media group, click Audio and then click Audio on My PC. Navigate to the
PowerPoint folder within the student data files and then insert the Slowed_Breathing file.

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12. Close the Design Ideas pane if necessary. Drag the sound icon to the end of the Take deep breaths ... bullet point.
Resize the icon so that it is approximately the same height as the text on this line.
13. With the sound icon still selected, click the Format tab on the Audio Tools ribbon and click Color. Click Blue,
Accent color 5 Dark so the icon is noticeable but not obvious.
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14. Save the presentation and then close it.

Exercise 12-4: Exploring Seattle

In this exercise you will add a variety of animations and transitions to slides and individual objects.

1. Open the Exploring Seattle Proposal file and then save it as Exploring Seattle Proposal - Student.

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2. Go to slide 2 and review the contents on this slide.

3. Click the border for the content placeholder. Then click the Animations tab, and in the Animation gallery, click
Fly In as the animation style.
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4. Click the Effect Options button to the right of the gallery and click From Left.

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5. On the Animations tab, in the Advanced Animation group, click Animation Pane.
6. In the Animation Pane, click the arrow for the Content Placeholder and click Effect Options. Click the Text
Animation tab and then click the arrow for Group text.

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 This field determines how the bullet points appear on the slide and by which levels. We would like the bullet
points to appear one line at a time, regardless of level so we need to choose the lowest level in the contents
placeholder.

7. Click By 4th Level Paragraphs and then click OK.

The preview should confirm each bullet point flying in from the left one at a time.
8. On the slide, click the star graphic. On the Animations tab, in the Animation gallery, click Fly In. Click Effect
Options and then click From Left.

The graphic should now fly in from the left during the preview. However, look at the numbers at the left of the
contents placeholder. These numbers confirm the order the items will appear.

9. In the Animation Pane, click the expansion double arrow below the Contents Placeholder animation to expand the list
of animations on the slide.

10. Click the Picture2 item (if not already selected )and then click the Up re-order arrow near the top of the
Animation Pane until it appears after the bullet point starting with Very popular ...

As you watch the preview play, you should notice the star appears for the line appropriately but it still appears
before the text. You want to change this to occur at the same time as the text.
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11. In the Animation Pane, click the means popular text, then click the arrow for the means popular text and click
Start: With Previous. Click item# 5 (Very popular ...) and then click Play From to watch the preview. Now the
star comes in with the text.

Now change the entrance speed of the bulleted text content.

12. In the Animation Pane, click the double arrow to hide the individual parts of the Content Placeholder.

Then click the arrow for the Content Placeholder and click Timing.

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13. Click the arrow for Duration and then click 1 seconds (Fast). Click OK.

14. Go back to slide1. Click the Transitions tab and then in the Transition to This Slide gallery, click different

transition styles. Then click Push. Click Effect Options and then click From Top.

15. Switch to Slide Sorter view. Click the star icon at the lower right corner below Slide1 to view the transition
 applied to this slide.

16. Click the star icon for Slide 2 to view the animation.

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You will now add transitions in Slide Sorter view.

17. Click Slide 2, then on the Transitions tab, in the Transition to This Slide gallery, click Split.
18. ClickSlide3,pressandholdSHIFT,thenclickSlide7toselectalltheremainingslidesinthepresentation, click the Peel
Off transition to apply it to all selected slides. Set the duration to 1.5 seconds
19. Click Slide 4 and change the transition to Fracture.
20. Double-click Slide 1 to return to Normal view.

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21. Close the Animation Pane. Then save and close the presentation when done.

Exercise 12-5: Alaska Hiking

In this exercise, you will run a presentation as a slide show, review content and animation flow.

1. Open the Alaska Hiking Tours file and save it as Alaska Hiking Tours - Student.
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First, ensure that you are not using Presenter view.

2. Click the Slide Show tab, then in the Monitors group, clear the Use Presenter View check box if
necessary.
3. Press F5 to go into Slide Show view and then click to view the contents of several slides.

4. Point at the lower left corner to see the navigation tools and click the arrow buttons to move from one

slide to another.

5. Click the Pen button and choose a pen style. You can use this tool to annotate your slides while you are
presenting a slide show. Try to write or highlight something on the current slide, or move to another slide to use
the pen.
6. When you are done viewing the slide show, press ESC to return to Normal view for PowerPoint. Note that you
may need to press ESC twice and that you will be prompted to save or discard any screen annotations. Discard
any annotations.

The presentation was originally set up to be delivered by a speaker. Suppose you are now asked to set up this
presentation on the company Web site and allow people to view it on their own.

7. Click the Slide Show tab, and in the Set Up group, click Set Up Slide Show.
8. In the Show type area, click Browsed by an individual (window) and then click OK.
9. Press F5 to begin the slide show.
10. Use the Previous and Next arrows at the lower right corner of the screen to move from one slide to another.
Click anywhere on the slide to move from one slide to the next slide.

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 11. Press ESC to exit the slide show view.
12. Save and close the presentation.

Exercise 12-6: Exploring Seattle File Formats

In this exercise you will create handouts for a presentation and you will publish slides for upload to the company intranet.
You will also export the file to different formats.

1. Open Exploring Seattle Proposal from the student data files.

2. Click the File tab, click Export, and click Create PDF/XPS Document. Then click Create PDF/XPS.

3. If necessary, click to turn on Open file after publishing. Ensure you are in the location of the student data files.
Type: PDF - Student at the end of the file name and press ENTER. PowerPoint exports the presentation to a
PDF and opens a PDF reader app on your system.
4. Scroll in the window that displays the PDF version and then close the window.

Now create an outline that can be used for a formal report.

5. Click File, click Export, and click Create Handouts. Then click Create Handouts.
6. Click Outline only and click OK.
7. Click the flashing Word icon on the taskbar.

Notice that although all the slide text is imported into the outline, the hierarchy of topics is not preserved. For example,
Exploring Seattle and Expanding the Restaurants Tour are the title and sub-title text of the first slide, but there is no way to
tell that in this version of the outline. Outlines exported to Word require some editing and formatting.
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8. Click (Save) on the Quick Access toolbar. Click This PC and if necessary, navigate to the PowerPoint folder in the
student data files location. Click in the file name and type: Exploring Seattle Proposal Outline - Student. Click
Save. Then close Word.

Now try sharing a document as a PowerPoint show.

9. Click File, click Export, and click Change File Type. Click PowerPoint Show and then click Save As.

Type: Show - Student at the end of the file name and press ENTER.

10. Close the show and exit PowerPoint, and then use File Explorer to navigate to the student data files

location, then double-click Exploring Seattle Proposal Show – Student to launch the show.

Notice that the show runs independently of PowerPoint.

11. Click the mouse several times to move through the text on the first few slides, then press ESC to close the show.
12. Close the File Explorer window, and restart PowerPoint.

Now try creating a video of the presentation so the slide show can run on its own.

13. Re-open the Exploring Seattle Proposal presentation file.

14. Click File, click Export, click Create a Video.
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15. Change the number of seconds spent on each slide to 3. Then click Create Video.
16. NavigatetothePowerPointfolderinthestudentdatalocation.Type:Video-Studentattheendofthe file name and
click Save.
17. Once the video has been saved, start File Explorer and navigate to the student data location files for PowerPoint.
Double-click Exploring Seattle Proposal Video – Student. When the video finishes, close the Movies & TV
window.

Now try publishing the slides.

18. Return to PowerPoint, click File, click Share, click Publish Slides, and then click Publish Slides.
19. Click Select All and then click Browse. Navigate to the PowerPoint folder in the student data location and click
Select.
20. Click Publish.
21. Minimize PowerPoint and use File Explorer to navigate to the PowerPoint folder in the student file location to
view the various formats that you can use to share this presentation with others.
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22. Close File Explorer.

Now look at various print options you can select to print a presentation file.

23. Maximize PowerPoint to the screen and click slide 1.

24. Click the Notes button on the status bar.

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25. In the Notes Pane, type the following:

The Restaurant Tour introduced last year was very popular with the few local
restaurants chosen for the pilot. Feedback from customers indicated an interest to
include some of the places mentioned on the Food Network and getting “group” rates and
especially, seating.

26. Click File and then click Print.

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27. Click the Color print option and then click Grayscale.
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28. Click the Full Page Slides option and then click Notes Pages.

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This print layout option is useful when you want to print a copy of the notes for review. In practical life, you would add
more notes to the presentation than was required for this demonstration exercise.

29. Click Print to print all the slides of the presentation using this format.
30. Close the presentation without saving.
31. File Explorer to navigate to the PowerPoint folder in the student file location to view the files created for lesson
12.

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