Erbil Polytechnic University

Erbil Polytechnic Institute

Managent Information System
First stage - Group: B

Supervised by: Asma

BY :Yusf Mawlud Hassan
Ali Kamal
Salahadin Ayub
Ibrahim

2023-2024
 Table of Contents

1- History of Microsoft Office (Page 1)

2- Introduction to MS Office ( Page 2 )

3- Microsoft Word ( Page 3 - 7 )

4- Microsoft PowerPoint ( Page 7 - 9)

5- Microsoft Access ( Page 9 - 10 )

6- Microsoft OneNote ( Page 11 - 12 )

7- Microsoft Publisher ( Page 13 -14 )

8- SOURCE (Page 15 )
 History of Microsoft Office

Microsoft Office, or simply Office, is a discontinued family of client software, server

software, and services developed by Microsoft. It was first announced by Bill Gates
on August 1, 1988, at COMDEX in Las Vegas. Initially a marketing term for an
office suite (bundled set of productivity applications), the first version of Office
contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Over the
years, Office applications have grown substantially closer with shared features such
as a common spell checker, Object Linking and Embedding data integration and
Visual Basic for Applications scripting language. Microsoft also positions Office as
a development platform for line-of-business software under the Office Business
Applications brand. It contains a word processor (Word), a spreadsheet program
(Excel) and a presentation program (PowerPoint), an email client (Outlook), a
database management system (Access), and a desktop publishing app (Publisher).
Office is produced in several versions targeted towards different end-users and
computing environments. The original, and most widely used version, is the desktop
version, available for PCs running the Windows and macOS operating systems.
Microsoft also maintains mobile apps for Android and iOS. Office on the web is a
version of the software that runs within a web browser.
Since Office 2013, Microsoft has promoted Office 365 as the primary means of
obtaining Microsoft Office: it allows the use of the software and other services on a
subscription business model, and users receive feature updates to the software for
the lifetime of the subscription, including new features and cloud computing
integration that are not necessarily included in the "on-premises" releases of Office
sold under conventional license terms. In 2017, revenue from Office 365 overtook
conventional license sales. Microsoft also rebranded most of their standard Office
365 editions as "Microsoft 365" to reflect their inclusion of features and services
beyond the core Microsoft Office suite.
In October 2022, Microsoft announced that it will phase out the Microsoft Office
brand in favor of "Microsoft 365" by January 2023. The name will continue to be
used for legacy product offerings.

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 Introduction to MS Office

Microsoft Office is a closed-source software office suite containing

different applications. It was first launched by Bill Gates on 19th
November 1990 soon after the launch of Microsoft Windows.
The first version of MS Office Contained MS Word, MS Excel & MS
PowerPoint. While these are called Applications, Microsoft Office is
called Software.

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 List of Microsoft Office Applications

1. Microsoft Word
Microsoft Word is a widely used word-processing
application developed by Microsoft in October 1983.
This Microsoft Office application is a standard tool for
creating and editing documents. Whether you are a
student, professional, writer, or anyone who deals with text-based
documents, Microsoft Word offers a versatile platform for various tasks.

User Interface:

Key Features:
 Create, edit, and format text documents easily.
 Use templates for professional-looking documents.
 Check spelling and grammar errors.
 Collaborate in real-time and share documents.
 Format documents with styles and themes.

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  Insert tables, charts, and graphics.
 Personalize documents with mail merge.
 Automate tasks with macros.
 Enhance accessibility and cross-platform compatibility.
Microsoft Word is useful for creating/drafting:

Tips and Tricks:

 Use keyboard shortcuts (e.g., Ctrl + C for Copy, Ctrl + V for Paste,
Ctrl+Z for undo) for faster work.
 Check word count and statistics via the status bar at the bottom.
 Enable “Track Changes” to review and manage edits made by
others.
 Create an automatic table of contents from the References tab
present in the Word ribbon.
 Utilize built-in styles and themes for consistency.
 Explore Word’s other features like equations, citations, and mail
merge for specific needs.

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 2. Microsoft Excel
Microsoft Excel is a powerful spreadsheet software program developed
by Microsoft in September 1985. This Microsoft Office application is
widely useful for creating, organizing, and analyzing data in a tabular
format. It provides tools for performing calculations, creating charts and
graphs, and making data-driven decisions.
User Interface:

Key Features:

 Excel has a grid of rows and columns to organize and manipulate data.

 Users can create complex calculations using built-in formulas and

functions, such as SUM, AVERAGE, and IF.

 Excel allows the creation of various charts and graphs to visualize

data trends and patterns.

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  It offers data analysis tools like pivot tables and data validation to

organize and analyze large datasets.

 Users can format cells, rows, and columns to control the appearance of

data, including fonts, colors, and borders.

 Users can sort and filter data to quickly find and organize information.

 Advanced users can create and run macros to automate repetitive tasks

and processes.

Excel is useful for:

Tips and Tricks:

 Use Excel shortcuts (e.g., Ctrl + T to create a table, Ctrl + Space to
select an entire column, Shift + Space to select an entire row, etc.).
 Master common formulas and functions (e.g., VLOOKUP,
IF, COUNT).
 Understand absolute and relative cell references (e.g., $B$1, B$1).
 Use conditional formatting to highlight important data points.

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  Create data tables to perform what-if analysis for different scenarios.
 Automate tasks with macros and VBA (e.g., Alt + F8 to run a macro).
 Explore Excel add-ins like Power Query and Power Pivot for
advanced analysis.

3. Microsoft PowerPoint
Microsoft PowerPoint is a presentation software
developed by Microsoft in April 1987. It allows users to
create visually engaging and dynamic presentations using
a combination of text, images, graphics, and multimedia
elements. PowerPoint is commonly used in business,
education, and other settings to convey information and ideas effectively.
User Interface:

Key Features:

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  PowerPoint enables you to create a group of individual slides to
organize content.
 Users can format text with fonts, colors, styles, and alignment options.
 You can insert images, videos, audio, and links to enhance
presentations.
 You can use pre-designed templates, transition effects, animations to
text, etc., to create dynamic slides.
 Customize the overall design and layout of slides using the Slide
Master.
 Add speaker notes for additional information or guidance during
presentations.
 You can export presentations to various formats, including PDF and
video.
PowerPoint is useful for creating presentations for:

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 Tips and Tricks:
 Stick to a couple of fonts for a professional look.
 Incorporate relevant images and graphics to support your message.
 Learn PowerPoint shortcuts for faster editing and navigation.
 Set slide transitions and timing for smoother transitions.
 Interact with the audience through questions, polls, and discussions.

4. Microsoft Access
Microsoft Access is a relational database management

system (RDBMS) developed by Microsoft in November

1992. It is part of the Microsoft Office suite of applications for creating

and managing databases. With Access, users can design and build

customized databases to store, collect, and analyze data for various

purposes, from simple lists to complex business applications.

User Interface:

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 Key Features:
 Design user-friendly data entry and presentation forms with
customizable layouts and controls.
 Create queries to extract and manipulate data from tables with
filtering, sorting, and calculations.
 Generate professional reports with data summaries, charts, and
visualizations.
 Enforce data integrity through validation rules and referential
integrity.
 Automate tasks and add functionality using Macros or Visual Basic
for Applications (VBA) code.
Microsoft Access is useful for:

Tips and Tricks:

 Implement input masks to format and validate data entry.
 Create regular backups of your database to prevent data loss.
 Implement error handling in VBA code to handle unexpected
situations.
 Regularly run the “Compact and Repair” utility to maintain database
performance.

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 5. Microsoft OneNote
Microsoft OneNote, developed in July 2012, is a versatile
digital note-taking application that helps you capture and
organize your ideas, information, and notes in one place.
It’s like a digital notebook you can access from your computer, tablet, or
smartphone.
User Interface:

Key Features:
 Structure your notes with notebooks, sections, and pages.
 Incorporate text, images, audio, video, and links.
 Collaborate in real-time by sharing notebooks.
 Access your notes on various devices through synchronization.
 Use drawing tools for sketches and annotations.
 Categorize and organize notes with tags and labels.

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 Microsoft OneNote is useful for:

Tips and Tricks:

 Use tags to mark important content, to-dos, or follow-ups.
 Ensure you are signed in with the same Microsoft account on all
devices for seamless synchronization.
 Share notebooks with others and collaborate in real-time.
 Experiment with drawing tools for diagrams, sketches, or
annotations.
 Backup and sync your notebooks regularly to prevent data loss.

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 6. Microsoft Publisher
Microsoft Publisher is a desktop publishing application developed by
Microsoft in 1991. It helps users design and create publications, like
flyers, brochures, newsletters, and posters. Publisher provides users with
layout, design, and content creation tools, making it suitable for
professional and personal projects.
User Interface:

Key Features:
 Offers a wide range of pre-designed templates for various publication
types and styles.
 Allows users to arrange and format the page’s text, images, and other
elements.
 Provides access to a clip art gallery and the ability to insert and edit
images.
 Offers text formatting options, including fonts, styles, and alignment.
 Supports multi-page layouts with headers, footers, and page
numbering options.

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  Includes advanced typography features like text effects, drop caps, and
wrapping.
 Supports exporting publications to various formats, including PDF,
and sharing through email or cloud services.
Microsoft Publisher is useful for creating/drafting:

Tips and Tricks:

 Utilize master pages for consistent layout and design elements
across multiple pages.
 Use high-resolution images for sharp and professional-looking
publications.
 Enable alignment guides to ensure precise object placement.
 Group related objects to move and resize them together.
 Use layers to organize and manage complex layouts with
overlapping elements.
 When sharing electronically, save your publication as a PDF for
compatibility and consistent formatting.

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 SOURCE
1- https://simple.wikipedia.org/wiki/Microsoft_Word
2- https://byjus.com/govt-exams/microsoft-word/
3- https://www.template.net/office/microsoft-
word/#microsoft-word-parts
4- Top 17 Microsoft Office Applications | Features, Uses
& Tips (educba.com)

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