Microsoft Excel

Getting Started Microsoft

Cuztomizing
with Microsoft PowerPoint
Slides Layout
Excel Environment

PRE – ASSESSMENT
Write the letter and words of the correct answer in the worksheet.

1. These shortcuts are common commands that we will regularly use when editing our workbook, such
as Save, Undo and Redo commands.
a. Quick Access Toolbar b. Ribbon c. Title Bar d. Minimize, restore or maximize

2. This contains the file name of the workbook. When we open a new file, the initial file name will show
Book 1.
a. Quick Access Toolbar b. Ribbon c. Title Bar d. Minimize, restore or maximize

3. These are visual styles applied to the content of the slides.

a. Slides b. Animation Effect c. Slide Master d. Transition

4. This contains different commands that we need in formatting or manipulating data in our workbooks.
These commands are grouped into tabs and are placed in groups.
a. Slides b. Animation Effect c. Slide Master d. Transition

5. This is a group of cells that goes from top to bottom. In MS Excel, columns. are name by letters.
Choose any letter to select the entire column.

a. Column b. Row c. Cell d. Worksheet Tab

Lesson 1: Getting Started with Microsoft Excel

MS Excel Launch

There are two (2) ways to open a new MS Excel file. The first one involves doing the following steps

1. Look for this icon on the desktop.

2. Double click the MS Excel icon

If that icon is not on the desktop, we can also do the following steps:
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 1. Go to the Start button.

2. Select all apps

3. Select the Microsoft Office 2013 folder

4. Select the Excel 2013 option

1. Start screen should appear. Select Blank workbook

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After selecting Blank workbook, we should have the window shown above. We just opened a new
workbook. An MS Excel file is called a workbook.

Here are the parts of an MS Excel Window

1. Quick Access Toolbar

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 This contain shortcuts that are grouped together. These shortcuts are common commands that we
will regularly use when editing our workbook, such as Save, Undo and Redo commands. We can add or
remove buttons from Quick Access Toolbar by selecting the arrow beside it.

2. Title Bar

This contains the file name of the workbook. When we open a new file, the initial file name will show
Book 1.

3. Minimize, Restore or Maximize, and Close buttons

These buttons are found at the rightmost side of the Title bar. We select any of these buttons to see
what happens with the MS Excel window.

4. Ribbon

This contains different commands that we need in formatting or manipulating data in our
workbooks. These commands are grouped into tabs and are placed in groups.

5. Formula Bar

This displays the content contained in a cell.

6. Name Box

This displays the name of a cell.

7. Active cell

This is a cell with green boarder surrounding it. indicating that is currently selected.

8. Column

This is a group of cells that goes from top to bottom. In MS Excel, columns. are name by letters.
Choose any letter to select the entire column.

9. Row

This is a group of cells that goes from left to right. In MS Excel, rows are named by numbers.
Choose any number to select a row.

10. Cell

This is the intersection of a row and column. An Excel worksheet contains millions of rectangles
known as cells.

11. Worksheet Tab

This is where the worksheets are placed. A workbook can contain a lot of worksheets that can
contain different data.

12. Zoom Controls

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 These let us adjust the zoom setting of our worksheets by selecting and dragging the slider. We
can also select the Fit slide to current window option to go back to the original size of our worksheets.

13. Scroll Bars

These let us see the part of the worksheet we want to view by selecting and dragging the bars.

Workbook Saving

To save our workbook for the first time

1. Select the file tab on the ribbon.

2. The Backstage view opens. Choose Save as. Choose Computer on the center pane, then
select the Browse button. We may also choose the folder directly from the Recent Folders.

3. The Save As dialog box will appear. Choose the location and folder where we want to save our
workbooks. Enter the name of our files in the name box.

4. Select Save.

Steps to Open Existing Workbooks

Sometimes, we already know the location and file name our workbooks. To directly open an
existing workbook, we

1. Go to the location of our workbooks.

2. Double – click the File name of our workbooks to open.

Steps to save Existing Workbook

If our files have been saved before, and we have made changes to our workbooks, we just need to do
any of the following steps:

1. Select the File tab on the Ribbon, then select Save As,
2. Press Ctrl+S on our keyboard, or
3. Select the Save button on the Quick Access toolbar.

MS Exit Method

To exit MS Excel, look for the Close button at the rightmost ride of the Title bar.

Worksheet addition

To add a worksheet, we select the plus sign (+) beside the Worksheet tab.

We have added a new worksheet.

When we add new worksheets, Excel names them as Sheet2, Sheet3, and so on.

Worksheet Renaming

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To rename a worksheet, we:

1. Right - click the sheet that we want to rename.

2. Choose the Rename option.

3. Type the desired name, and then press Enter.

We have just renamed a worksheet.

Worksheet Deletion

To delete a worksheet, we:

1. Right - click the sheet that we want to delete.

2. Choose the Delete option

We have just deleted a worksheet.

Tab Color Change

Sometimes, a workbook can have many worksheet tabs. It may be hard to keep in track of each
one. To make it easier for us to locate a worksheet, we can select the Tab Color option to put colors on
the worksheet tabs. To do this, we:

1. Right - click the sheet that we want to put a tab color on.

2. Choose the Tab Color Option

3. Select the desired color.

We have just put a tab color on the selected sheet.

Understanding Cell and Data Basic

Cell and Cell Range Naming

Cells are the rectangles that we see in our worksheets. Cell are the intersection of a row and
column. To use Excel to its fullest potential, we need to put our data in these cells.

The name of a cell is divided into two (2): its column letter and its row number. In the example
above, the active cell is in column C and in row 4. Therefore, the name of this cell is C4.

To name a cell range, we get the cell name of the top leftmost cell and the cell name of the bottom
rightmost cell. We then put a colon (:) in between. That is the name of the cell range.

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 In the example on the previous page, it may look like cell B2 is not selected, but is. Let us also
notice that the green border shows which cells are part of the range, and cell B2 is part of the green
border.

See the other example below.

Data Entering

Now that we already know how to name cells and cell ranges, we can already start putting data into
cells. To insert data into a cell, we:

1. Select any desired cell to make an active cell. As general rule, we put data into active cells.

2. Type in the desired data

3. Press Enter

When we press Enter, we have inserted data into that cell, then it moves to the next cell below it.
Active cell is now in A2 after pressing Enter, we have inserted data into that cell, then it moves to the
next cell below it. Active cell is now in A2 after pressing Enter.

Types of Data

It is possible to put almost anything into our worksheets. The data that we put in any cell can be
grouped into three (3) types as shown in the table below.

Data Formatting Commands

The formatting commands used for data are in the Font, Alignment, and Number group on the
Home tab. Let us look at the commands in each group.

1. Font Group

This group contains the commands that are familiar to us since we have been using them in MS
Word.

a. Font

B. Font size

C. Font color

D. Bold

e. Italic

f. Underline

2. Alignment Group

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In Excel, there are two (2) main types of alignment: Horizontal and Vertical. Commands for formatting
data in this group include the following:

a. Horizontal alignment commands

- Align Left

- Center

- Align Right

b. Vertical alignment commands

- Top Align

- Middle Align

- Bottom Align

c. Orientation

d. Decrease and Increase Indent

e. Wrap Text

f. Merge and Center

3. Number Group

This contains the commands used for formatting numerical data. We can change the format of
numbers by putting or removing decimals, putting commas for bigger values, adding to a percent sign
(%) for percentages, including currencies among others.

Commands in this group include:

a. Number format

b. Accounting Number format

c. Percent style

d. Comma style

e. Increase and Decrease decimal

Cell Formatting Commands

The formatting commands used for cell are found in the Font and Cell groups. Let us look at the
commands in each group.

1. Font group

Commands that are encircled below are used to format cells.

a. Border

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 b. Fill Color

2. Cell Group

In this group, there are three (3) main commands: Insert, Delete, and Format. All of these
commands, when selected, have drop - down menus that tell us what to insert, delete, or format.

Some common options for these commands include the following:

a. Insert

- Insert Cells

- Insert Sheet Rows

- Insert Sheet Columns

b. Delete

- Delete Cells

- Delete Sheet Rows

- Delete Sheet Columns

c. Format

- Row Height

- Column Width

Activity 1
Career Pathing: Computer Engineer
Learning Competencies: Determine the basic parts of MS Excel Environment.

Instruction: Identify the basic parts of MS Excel Window by labelling the picture.

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10 5
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1.__________ 2. ___________ 3.__________ 4.__________

5.__________ 6. ___________ 7. __________ 8. __________

9. __________ 10. __________

DEEPEN

Activity 2
Career Pathing: Computer Engineer
Learning Competency: Explain the importance of Microsoft Excel.
Instruction: Answer the following question below

1. For you, what is the importance of Microsoft Excel?

2. Where in the text that can support your answer?
3. How can Microsoft Excel help us in our everyday life?

Values Integration: Community Builder

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As a student how can you solve your problem? 9
 TRANSFER

Activity 3(Scaffold 1)
Career Pathing: Computer Engineer
Learning Competency: Draw and describe the elements of the Microsoft Excel.

Instruction: Draw and describe the parts of Microsoft Excel.

Content – 50%
Evidence of Learning – 30%
Neatness – 10%
Punctuality – 10%
______________________________
Total – 100%

Lesson 2: Mastering Formulas and PMDAS

Excel Formulas

We may have heard of formulas from our math classes. It is the same thing with the Excel.
Formulas or formulate are mathematical expressions that contain values and operators. In Excel, these
values can be numerical values, or cell names that contain numerical values.

In our Math class we say that 5 + 2 = 7, but in MS Excel, we can say that cells A1 and B2
contain those same values in each cell, and we set them up as = A1 and B2 contain those same values
in each cell, and we set them up as = A1 + B2. We get the same result of 7, displayed in another cell.

Excel Operator

Before we construct a formula, we need to be familiar with the operators that excel uses in its formulas.
Observe the table below.

The only difference for MS Excel is the multiplication and division symbols.

Nature of Formulas

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Formulas exhibit the following characteristics:

1. Formula is always start with equal sign (=). This let Excel know that we are typing formula.
2. Formulas contain any or a combination of the following:
a. Numbers
b. Cell names with numerical values
c. Operators so that Excel knows what to do with numerical values
Let us look at the examples of formulas below.

Construction of Simple Formulas

Let us look at the example below.

In this problem, we would like to know what the total budget is. This is done by adding the June and July
budgets found in cell B1 and B2, respectively, The total budget is then displayed in cell B3.

To construct a formula, we:

1. Select the cell where we want the result to be displayed. In the example above, that will be cell
B3.
2. Type the equal sign (=). This lets Excel know that we are entering a formula into a cell.
3. Type the cell name that contains our first value. In the example, that will be cell B1. Type in cell
B1.
Alternatively, we can select cell B1

4. Since we want to perform addition, type the + operator.

5. Type the cell name that contains our next value. In the example, that will be cell B2. Type of cell
B2.
Alternatively, we can select cell B2

6. Press Enter
We are done the result of the formula will be displayed in cell B3

Complex Formulas and PMDAS

So far, we have been dealing with one (1) operator. There are certain instances wherein we
have to deal with more than one operator. These are complex formulas.

How do we deal with complex formula? We then use the Parentheses, Multiplication, Division,
Addition, Subtraction (PMDAS) rule. The PMDAS rule tells un the order in which the operations are
performed. The PMDAS rule computes in the following manner:

1. Operations that are in parentheses.

2. Multiplication and division, whichever comes first.
Look at the Excel formula below.

= 20 + (5 – 3)/2*4 – 1
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Using the PMDAS rule, we calculate for the formula above in this order:

Knowing Basic Function

Comparing Phi and Sophia’s answer, Sophia definitely, got the answer in the shortest time. It is
easier to type in, and it saves time, Sophia ‘s data entry is what we call function. A function is a
predefined formula that Excel automatically solves. To put it simply, a function already executes a
formula on specific cells or cell ranges.

In the example above, we encountered the SUM function. The SUM function instructs Excel to
add all the values in the cell range without having to type that long formula.

Function Syntax

For function to work, it has to be written in an extract manner, which is called the syntax. A
function has tree (3) parts as shown in the next page. Just like in a formula, a function always starts with
the equal sign (=). This lets Excel know that we are typing in a formula or a function.

The Function name is the specific computation that we want to execute on the values. There are
a lot of functions in Excel, but we will learn the basic and most used ones.

The Argument contains the values that we want to calculate. These values are in cell ranges.
The argument is always enclosed in parentheses

Basic Excel Functions

Below is the most common function that are used in Excel. Let us look at each one.

Construction of Function

Let us look at the example beside. We will be using all of the basic functions.

Let us first look at the first item. It tells us to add all of values in column A. This item means that we
should use the SUM function. To use a function, we:

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 1. Select the cell where the function should be. In the example, we want to display the result on cell
D8, so we select that cell.
2. Following the syntax of a function, type first the equal sign (=), then the function name, and the
open parenthesis with no spaces in between.
3. Still following the syntax of a function, enter the cell range for argument by either typing or
selecting the cell range. In the example, we type in (or select) A2:A6 because this is where the
values of column A are located.
4. End the function with a close parenthesis.
5. Press Enter, the result of the function should be displayed.
Let us observe how the function are used in each item, look at how the cell ranges differ from one
another.

Each item uses a different function to compute for certain values.

Activity 1
Career Pathing: Computer Engineer
Learning Competencies: Enumerate the steps in making formula.

Instruction:Enumerate the steps in making formula.

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

DEEPEN

Activity 2
Career Pathing: Computer Engineer
Learning Competency: Explain the importance of PMDAS.
Instruction: Answer the following question below

1. For you, what is the importance of PMDAS?

2. Where in the text that can support your answer?
3. How can PMDAS help us in using MS Excel?

Values Integration: Lovers of Life

For you
Activity 3 (Scaffold 1) what is the formula to be successful someday? Why?
Career Pathing: Computer Engineer
Learning Competency: Create a formula using the MS Excel

Instruction: List and total all your expenses in a week using MS Excel. If you don’t have Laptop, you can
download WPS Application. It will be pass during distribution and retrieval through Share it Application.
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Content – 50%
Evidence of Learning – 30%
Accuracy – 10%
Punctuality – 10%
______________________________
Total – 100%

Lesson 3: Creating Tables and Charts

Activity 1
Instruction: Analyze the pictures and answer the question below.

Steps to Format Data as Table

To format our data as a table, we:

1. Select the cell range that contains our data, and include the headers of our data.
2. On the Homes tab of the Ribbon, select the format as table command, found in the style group.
3. A drop – down menu will appear. Choose a table style.
4. A dialog box will appear, confirming our cell range. Select OK
We have formatted our data into a table
Steps to change Table Style

If we are not satisfied with the table styles and we want to change it, we:

1. Select any cell in the table.

2. Select the design tab.
3. Go to the table styles group, and choose desired table style.
MS Excel will change our table style to the selected style.

Steps to Add Rows or Columns to a Table

MS Excel also allows us to add rows or columns to our table. There are two (2) ways to do this:

1. We can simply type anything after the last row or column in the table.

2. We can also select, hold, and drag the bottom right corner of table to add more rows or columns.

Steps to Remove a Table

Removing the table just means that we are removing the formatting of our data as a table and
not removing the data itself. This is done when we do not want to use the additional features of the
table. To do this, we:

1. Select any cell in the table.

2. Select the Design tab.
3. Go to the Tools group, and select the Convert to Range command.
4. A dialog box will appear to confirm our decision. Select Yes to proceed.

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Creating Charts
Chart Insertion

To insert a chart, we:

1. Select the range of cell that we want in our chart. Include the data labels.
2. Go to the Insert tab on the Ribbon, and go to the Charts group. Select the desired chart.
The chart will be placed on our worksheet

Chart Layout and Style

There are still a lot of ways to change or improve our charts. We may want to add more
elements to our charts or change its layout or color. To do this, we just need to select the chart so that
the Chart Tools Contextual tab will appear.

Most of the commands that we need to edit the chart’s layout and style are on the design

1. Chart Layouts group

This contains two (2) main commands:
a. Add Chart Element is used to add specific elements (Axes, data labels, among others).
b. Quick Layout is used to add specific elements while preserving a general chart layout.
2. Chart Style Group
This group lets us choose a design for our charts. We can choose from a drop – down list in the
Change Colors command, should we want to have a different color scheme. There are also
other choices that we can use from the menu beside this command.

Types of Charts

MS Excel offers a lot of chart types. The common types of charts are the following:

1. Column Chart
This is the most used type of chart. It has vertical bars that represent numerical values. It is best
used for comparing different information. (See colored insert)

2. Bar Chart
This is like column chart, but it has horizontal bars instead of vertical bars. (See colored insert.)

3. Line Chart
This contains lines that show data trends over a period of time. (See colored insert.)

4. Pie Chart
This shows a numeric value’s contribution to the whole. Its contribution to whole. Its contribution
is shown as a slice of the pie. This chart also teaches us that the bigger the slice, the bigger the
contribution of that value. (See colored insert.)

Activity 1

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Career Pathing: Computer Engineer
Learning Competencies: Enumerate the steps in making Charts and Tables.

Instruction: Enumerate the steps in making Charts and Tables.

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

DEEPEN

Activity 2
Career Pathing: Computer Engineer
Learning Competency: Justify the importance of tables and charts
Instruction: Answer the following question below

1. For you, what is the importance of table and charts?

2. Where in the Concept notes in Firm up part that can support your answer?
3. How can table and charts help us in using MS Excel?

Values Integration: Lovers of Life

What is the importance in using MS Excel in our lives?

TRANSFER
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Activity 3
Career Pathing: Computer Engineer
Learning Competency: Create a MS Excel Workbook using Chats and Tables

Instruction: Make a Table and chart using the data that you make in Lesson 2 (page 9). If you don’t have
Laptop, you can download WPS Application. It will be pass during distribution and retrieval through
Share it Application.

Content – 50%
Evidence of Learning – 30%
Accuracy – 10%
Punctuality – 10%
______________________________
Total – 100%

Performance Task

The school principal of Sto. Niño Institute of Getafe Bohol is aware that 50% of the student cannot
manage their allowance for school expenses and personal needs. As a trustee in this institution the
principal asks you a favor to present your weekly budgetary plan using the MS Excel and present it to
the students. Before the presentation, the principal will evaluate your MS Excel based on the following
criteria: Skill, product, and punctuality.
Criteria Advance Proficient Developing Beginning Score

Skills Student Student Student Student did

always follow always follow follows some not follow the
the steps in the steps in of the steps in steps in using
using basic using basic using basic basic
component of component of component of component of
MS word with MS word. MS word. MS word.
Excellency.

Product Student Student Student Student did

produce a produced a produced a not produced
product that is well - crafted well-crafted a well-crafted
well crafted product that product that product that
and reflect reflect their somehow reflect their
their learning to the reflect their Learning
proficiency topic learning
toward the
task

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 Punctuality The student The student The student The student
submitted the submitted the submitted the submitted the
output ahead output on time output 2 days output 3 – 4
of time after the days after the
deadline deadline

POST – ASSESSMENT
Write the letter and words of the correct answer in the worksheet.

1. These shortcuts are common commands that we will regularly use when editing our workbook, such
as Save, Undo and Redo commands.
a.Quick Access Toolbar b. Ribbon c. Title Bar d. Minimize, restore or maximize

2.This contains the file name of the workbook. When we open a new file, the initial file name will show
Book 1.
a.Quick Access Toolbar b. Ribbon c. Title Bar d. Minimize, restore or maximize

3. These are visual styles applied to the content of the slides.

a. Slides b. Animation Effect c. Slide Master d. Transition

4.This contains different commands that we need in formatting or manipulating data in our workbooks.
These commands are grouped into tabs and are placed in groups.
a. Slides b. Animation Effect c. Slide Master d. Transition

5.This is a group of cells that goes from top to bottom. In MS Excel, columns. are name by letters.
Choose any letter to select the entire column.

a. Column b. Row c. Cell d. Worksheet Tab

Reference:
Elsa S. Frago et. al Computer for Digital Learners, (2018)

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