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Tutorial (Week 1)

This document provides an introduction to Microsoft Excel. It discusses Excel's spreadsheet and data analysis tools. It also covers getting Excel ready by installing add-ins, commonly used menu tabs and ribbons, worksheets and referring to data between sheets in a workbook, basic formulas and functions, filtering data, and summarizing data using pivot tables.

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jyan0233
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Download as PDF, TXT or read online on Scribd
14 views

Tutorial (Week 1)

This document provides an introduction to Microsoft Excel. It discusses Excel's spreadsheet and data analysis tools. It also covers getting Excel ready by installing add-ins, commonly used menu tabs and ribbons, worksheets and referring to data between sheets in a workbook, basic formulas and functions, filtering data, and summarizing data using pivot tables.

Uploaded by

jyan0233
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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MCD2080 Week 1 Tutorial:

Introduction to Excel
Introduction to Excel

Microsoft Excel
• Spreadsheet system – convenient data tables
• Plotting and charting tools
• Data summaries via pivot tables
• Calculations with built-in functions
• Add-in toolpaks for more advanced calculations
Introduction to Excel
Getting Excel Ready:
• Install the latest version of Excel
• Install Data Analysis Toolpak
➢ Window users: File > options > Add-ins > Manage Excel add-ins
(down at the bottom) > Go.
Then tick Analysis ToolPak and Solver add-in

➢ Mac users: Tools > Excel add-ins (down at the bottom).


Then tick Analysis ToolPak and Solver add-in
Introduction to Excel
Quick access
toolbar
Menu Tab

Ribbon

Formula bar
Column identifier

Row Identifier

Status bar

Menu Tab contains various “ribbons” Each ribbon has a different palette of icon/options.
The Home ribbon is displayed by default, and contains various general formatting/editing tools.
Commonly Used Menu Tab

The Insert ribbon contains useful Excel tools of tables, plots and drawing tools.

The Data ribbon contains data management tools: importing, sorting, filtering
including more complex tools of Data Analysis and Solver.
Excel worksheets

An Excel “workbook” can contain multiple “worksheets”

For example, there are four worksheets in “Week 1 Lecture Data.xlsx”

It is possible to refer to a data table from any sheets within a workbook


Formulas in Excel
Cells: can contain data – it can be in the form numbers or text or formulas.
Cells are referenced by a column letter and a row number
• Cell A 1 contains number 6
Formulas in Excel
Cells: can contain data – it can be in the form numbers or text or formulas.
Cells are referenced by a column letter and a row number
• Cell A 1 contains number 6 Content of current cell
Current location of
your cursor
Formulas in Excel
Formulas: You may perform mathematical computations using formulas in any
cells.
➢ Start with “=“ sign.
➢ Simple operations addition (+), subtraction(-), multiplication(*), division (/)
and powers (^).
Formulas in Excel
Formulas: You may perform mathematical computations using formulas in any
cells.
➢ Formulas in a cell can be copied by selecting the cell and double clicking on
the tiny green square on the bottom right hand corner.
Functions in Excel
Functions: for calculations other than basic operations
• For example “=SQRT(C4)”
• Square root operation on the number stored in cell C4
Prompt to Excel that
this is a function

=SQRT(C4)

Function name Round brackets


specific to Excel for function input
Functions in Excel

Some functions require multiple inputs


To define a range of consecutive cells, use colon “:”
• E.g. A1:A5
• A:A indicate the whole of column A
Functions in Excel

There are 300+ functions in Excel


You can look at the available functions by clicking on the Formulas Ribbon.
Commonly Used Functions in Excel
Mean =AVERAGE(A:A)
Median =MEDIAN(A:A)
Standard deviation =STDEV.S(A:A)
Minimum =MIN(A:A)
Maximum =MAX(A:A)
Data Filter
One very useful function of Excel is the “Data Filter”

This is useful for segmenting data


Data Filter
E.g. “Week 1 Lecture Data.xlsx” >> RealEstate Worksheet

What would you do if you want to analyze only “new” properties?


Data Filter
Turn on the Filter

Click the arrow down

Leave “Yes” ticked


Data Filter
Notice the row numbers now
jump in sequence

This is because only “new”


properties appear

You can copy this section of


the data into another
worksheet to create
segmented data
Pivot Tables
Summarizing data can be done via the pivot table function
Insert > Pivot table (In Mac Data > Pivot table).

Select Existing Worksheet, then specify the cell location.


Pivot Tables
Drag & drop Beds Right click on Beds entries > Value Field Setting >
under Rows & Values. Summarize value by > Count; Show Values As > % of Grand Total

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