INFORMATION SHEET FOR STUDENT EXCHANGE PROGRAMME
(Academic Year 2024/25)
PolyU at a Glance
PolyU was first established in 1937 as the Government Trade School and assumed full university status in 1994. The
student population at PolyU is the largest among all publicly funded university in Hong Kong. English is the language of
instruction (except language specific programmes) and courses are offered via six faculties and three schools:
• Faculty of Business
• Faculty of Construction and Environment
• Faculty of Engineering
• Faculty of Health and Social Sciences
• Faculty of Humanities
• Faculty of Science
• School of Design
• School of Fashion and Textiles
• School of Hotel and Tourism Management
PolyU ranked 65th in the QS World University Rankings 2024 and 87th in the Times Higher Education World University
Rankings 2024. PolyU also ranked 10th place in the Times Higher Education World’s Most International Universities 2024.
Four disciplines ranked among the world’s top 50 in QS World University Rankings by Subject 2023:
• 12th in Hospitality and Leisure Management
• 16th in Architecture and Built Environment
• 20th in Art and Design
• 22nd in Civil and Structural Engineering
Contact Information
University website: https://www.polyu.edu.hk
https://www.polyu.edu.hk/geo/exchange-and-study-abroad/incoming-
Website for inbound exchange student:
students/
Inbound Exchange Enquiries: Inbound Exchange ([email protected])
Global Engagement Office, ST305, 3/F, Ng Wing Hong Building,
Mailing & Visiting Address:
The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong
Nomination and Application Deadlines
Semester 1 (Sep – Dec 2024) Semester 2 (Jan – May 2025)
15 Mar for School of Design 15 Sep for School of Design
Nomination:
26 Mar for all other disciplines 26 Sep for all other disciplines
Application: 15 Apr 15 Oct
1
Nomination Procedure
Partner Universities shall complete the online nomination form which will be sent by email. The online nomination
form will require:
• Family Name (as stated on passport)
• Given Names (as stated on passport)
• Student’s email address
• Student’s date of birth (format: DD-MMM-YYYY)
• Level of study at home university
• Semester applied for
• Academic programme applied for (Not all School of Design disciplines are open to application every semester.
Please contact the Global Engagement Office for information.)
Note:
• We only accept nominations via online e-submission.
• For students applying for programmes in School of Design, please send us students’
1) portfolio (Portfolio guidelines: https://polyu.hk/eHzQa)
2) transcript copy
3) intended programme to be enrolled in
4) proof / supporting documents as required
to [email protected] right after the nomination. Delay in submission may result in rejection of
application.
Application Procedure
A token will be sent to each nominated student for accessing the online application portal. Students are required to
upload the following documents to the portal:
• CV
• Official transcript with grading scale
• List of subjects currently enrolled (if not recorded on Official transcript)
• Copy of identity document
• Visa application form
• Copy of financial proof
• Recent identity photo
• English proficiency proof of IELTS 6.0 or TOEFL 80 internet-based (if applicable)
In order to complete the online application, students have to pay a non-refundable administrative fee of HK$550.
Such fee covers visa application, courier service and courier of transcript etc.
For details, please refer to our website at: https://www.polyu.edu.hk/geo/exchange-and-study-abroad/
2
Visa Application Procedure
Please upload a legible scan copy of the visa application form and the relevant documents to the online application
portal. Subsequent to the uploading, students are required to send the following documents to Global Engagement
Office by EXPRESS POST or COURIER SERVICE (documents submitted will not be returned) within 2 weeks after
completed the online application.
1. Completed ID995A visa application form with pen-signed signature on p.1-4 and photo affixed on p.2 top right
corner. Original ID995A form is required.
2. Two passport photos for visa application and student ID. The photo must be a recent colour photograph
showing full frontal face with clear facial features, on a white background (no larger than 55mm x 45mm and
no smaller than 50mm x 40mm) printed on proper photo paper.
3. Printouts of the below documents that you have uploaded to the online application portal.
The following supporting documents should also be uploaded to the online application portal.
4. Copy of identity document
a. For international student: Passport (with validity of at least 6 months after completion of the
exchange); or
b. For Chinese Mainland student^: Mainland ID Card and Mainland Residence Registration Card
(常住人口登記卡副本); or
c. For Taiwan student: The information page of Taiwan Passport (with validity of 6 months after
completion of the exchange) AND Taiwan ID Card and certified copy of Taiwan Household Registration
Record (戶政事務所認證的戶籍謄本); or
d. For Macao student: Macao ID Card and Visit Permit for Residents of Macao SAR to HKSAR; or
e. For Hong Kong student and student with the right of abode or right to land in Hong Kong: Hong Kong
ID Card and visa copy for non-permanent Hong Kong identity card
5. Copy of proof of financial support which should be a bank document with evidence of HKD35,000 or more in
holding per semester. The document has to be in English and contains:
a. the name of the bank
b. the name of the account holder
c. a balance equivalent to the minimum amount required
d. date of the bank document
e. If the applicant is not the account holder, the account holder must write a declaration with personal
signature that s/he will financially support the applicant
6. Copy of official transcript with grading scale.
^Students from the Chinese Mainland / PRC passport holders should return to their home town to apply for Exit-entry
Permit for Travelling to and from Hong Kong and Macao" (EEP) [往来港澳通行證] issued by the Mainland China
authorities, and then arrange a relevant Exit Endorsement [逗留(D)簽注] from the Public Security Bureau office
where the household registration is kept. EEP copy is not required for visa application, but student must present the
EEP and Exit endorsement together with the relevant visa label for immigration arrival clearance.
For detailed information, please refer to the Guidebook for Entry for Study in Hong Kong.
For students attending clinical placements, please read Guidebook for Entry for Training in Hong Kong and complete
form ID992A.
Please note that fail to submit any document may result in rejection or delay in the visa application.
3
Important Dates
Semester 1 (Sep – Dec) Semester 2 (Jan – May)
Hall Check-in/out 27 Aug 2024 – 5 Jan 2025 (tentative) 8 Jan 2025 – 30 May 2025 (tentative)
Registration & Orientation 28 Aug 2024 (tentative) 9 Jan 2025 (tentative)
Class Begins 2 Sep 2024 13 Jan 2025
Class Ends 30 Nov 2024 17 Apr 2025
Exam Period 5 – 20 Dec 2024 25 Apr – 13 May 2025
https://www.polyu.edu.hk/ar/students-in-taught-programmes/academic-
Online Academic Calendar
calendar/
Academic Programmes and Courses Available for Exchange Students
https://www.polyu.edu.hk/geo/exchange-and-study-abroad/incoming-
Website students/incoming-exchange/
(Under “Subject List” section)
• Minimum study load is 9 credits and maximum is 18 credits (normally 3-6
subjects).
Course load requirement
• Most subjects carry 3 PolyU credits and are composed of 39 contact hours.
• At least 50% of student’s course load should be from student’s host department.
Medium of teaching English (except language subjects)
No proof of English is required for students from partner universities, except from
Chinese Mainland and Taiwan partner institutions.
English Language requirement
Students should possess English proficiency equivalent to IELTS 6.0 or TOEFL 80
internet-based.
Recommend with at least 2.7/4.0
GPA requirement (Student is evaluated on case-by-case basis, respective Department has the right to
reject application.)
Accommodation
Exchange students are guaranteed accommodation at the University-managed
Accommodation (including the Student Halls and Off-campus Housing) for a twin-
Accommodation sharing room, no single room is available.
Details can be found at https://www.polyu.edu.hk/sao/student-resources-and-
support-section/residential-life/
HK$52.9 per day
Lodging fee (except Summer)
(Subject to change)
Application method & deadline Application details will be included in the admission email.
https://www.polyu.edu.hk/geo/exchange-and-study-abroad/incoming-
Estimated living expenses students/incoming-exchange/
(Under “Fees and Expenses” section)
4
Insurance
In addition to the University Health Services (UHS) provided by PolyU and the public medical services, our University has
also arranged a Group Personal Accident Insurance for all PolyU registered students. The insurance only covers bodily
injury occurs during activities organized by the University. Therefore all exchange students must enroll in an appropriate
insurance plan to protect themselves in case of accidents and they will be requested to provide a copy of the Insurance
certificate and policy before departure from home.
Working in Hong Kong
Exchange students will obtain a study visa sponsored by HK PolyU. According to the condition of stay, exchange students
are not allowed to take up any employment, whether paid or unpaid; or establish or join in any business. Should any
student want to take up an internship after the study, a training visa sponsored by the employer is required.
PolyU Incoming Exchange
Information Sheet for
Student Exchange Programme
Last updated: February 2024
