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 September 17, 2022  MJ

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Introduction

An information personnel is an individual involved in the acquisition processing storage

repackaging dissemination, marketing and publicity of information. it function qualify to be
About This Site
referred to as information centre examples include Librarians, Archivists, Document lists, and
Records Managers, Curators etc. The various information personnel are covered in the specific We’re a team of
information centers such as Libraries, Archives, Documentation centers, Publishing Houses, professionals who have
Government institutions, Consultancy Firm and many others. taught in several schools
and been involved in marking
Librarians.
of KCPE and KCSE exams.
These are professional personnel who plan administrate and manage the libraries. They This website has curated
supervise technical operations like classification, cataloguing, acquisition work, reference content by giving you the
services and circulation abstracting and indexing are the domain of libraries. best simplified study
materials and revision
papers for your exams

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

Library Assistants. S M T W T F S

These are the Para professionalFree

staffChatGPT
employed in a library. Extension
They are the first – managers who 1 2 3
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oversee the operations such asChatGPT Browser
charging Plugin as your AI
and discharging ofassistant
books, on any page
filing Sider
of catalogue cards, 4 5 6 7 8 9 10

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writing of overdue notices, filling of acquisition order forms, among other daily routines S M T W T F S
performed by library attendants.
11 12 13 14 15 16 17
In small libraries, especially in Kenya, the Library Assistance classify, catalogue, and offer.
18 19 20 21 22 23 24
Current Awareness services (CAS) and Selective Dissemination of information (SDI) and
reference service. They work under the direction of Librarians with minimum supervision. 25 26 27 28 29 30

Library Attendants
« Aug Oct »
This is a non – professional Cadre of staff. They perform clerical duties of keepings as statistics
e.g. of books issues, overdue – dues, users etc. They shelve books and perform other duties as
directed by the librarian

Binder Archives
This is the person who is charged with the binding of books whose binding has become loose.
New books in paperback can also be taken to the binding for rebinding so that they can last  January 2024 (60)
longer. Minor repairs to be done on books are also are also handled by a binder.
 December 2023 (25)

Machine Operators/Recognizers Personnel.  November 2023 (163)

This category of staff is to be found in large libraries like the academic libraries. The machine  March 2023 (205)
operators are trained at Kenya Polytechnic to handle equipment used for reprography e.g.
 January 2023 (8)
photocopiers recording machines (video cameras, video recodersetc) television sets, computers
 December 2022 (243)
and so on. They play an important role in modern libraries, which cannot be considered to have
all personnel without the machine operators.  November 2022 (91)

 October 2022 (45)

Archives and Records Centers.
 September 2022 (555)
Archives are public records or historical documents kept in a repository or the repository itself
(building). Record centers are institutions or buildings providing accommodation for the  August 2022 (293)

inexpensive but efficient storage and further processing of records which are no longer frequently  July 2022 (256)
used but which must be preserved, and for the provision of a reference service. The archives are
 June 2022 (491)
managers by archivist while records managers care for the records centre.
 May 2022 (1240)
Archivists.
 April 2022 (1415)
Archivists are the professional staff in archives. The plan ad mister and manage operations that
 March 2022 (1263)
take place in an archives. Their duties include appraisal, accessioning, preservation, arrangement,
description, and reference services and user education.  February 2022 (440)

 January 2022 (484)

Archival Assistants.
 December 2021 (337)
As in libraries, archives have archival Assistants. This group of personnel is Para – profession.
They are supposed to work under the direction of archivists. Their duties are as those of the  November 2021 (125)

archivists but activities that require high intellectual ability like appraisal are left to the archivists.  October 2021 (77)

Record Managers.  September 2021 (80)

Managers in record centers oversee proper creation and use of documents. They ensure vital  August 2021 (52)

records are protected. It is also their duties to provide effective and economical procedure  July 2021 (105)
systems, personel and equipments to protect records, provide guidelines for maintenance, use
 June 2021 (18)
and control of active, semi – active, non – active and vital records.

 May 2021 (93)
Machines Operators.
 April 2021 (56)
They are important in archives and record centers. They are engaged in microfilming of
 March 2021 (108)
documents and other activities of reprography in archives and records centers.
 December 2020 (218)
Conservators.

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Conservators are highly technical staff in archives. Their work involves use of chemicals and  August 2020 (176)
physical procedures in treatment or storage of documents to restore and preserve the archives
 July 2020 (45)
(documents).
 March 2020 (2)
Conservator’s physical procedures of preservation include binding of documents, framing, in –
 February 2020 (1)
capsulation, lamination and full pasting. It is therefore not necessary to have a binder who deals
with the physical methods restoration and preservation.  January 2020 (1)

Document lists.  December 2019 (1)

A document lists is one who practiced documentation. It is an information officer, intelligence  September 2019 (7)

officer who collect and disseminates knowledge by assembling information contained

documents together with date from other sources for form a new compilation. There are various
titles that are used to describe the various specialists in a documentation centre.

Bibliographers.
Recent Posts
These are professionals able to bibliographies according to recognized principles. Compiling
 FRAUD AND CORRUPTION
bibliographies using all the principles is very demanding and specialized exercise. Due to its
SCHEMES DECEMBER 2023
importance, bibliographic centre exist especially with national libraries.
PAST PAPER
Indexers. January 9, 2024
 PRINCIPLES OF LAW OF
The indexers are professional personnel who carry out indexing. Indexing is the art of compiling
EVIDENCE AND THE TRIAL
indexes, which are location tools for concepts in an information material.
PROCESS DECEMBER 2023
Abstractors do abstracting, which is the act of preparing abstracts – Abstracts are summaries of PAPER
a larger work. January 9, 2024
 PLANNING AND
Translators.
CONDUCTING FORMAL
These are persons who translate documents to other languages as required by users of a INVESTIGATIONS
documentation centre. SOLUTIONS DECEMBER
2023 PAST PAPER
DATABASES (DATA CENTRES)
January 9, 2024

These are organizations for acquiring, processing, receiving, storing retrieving and disseminating  OVERVIEW OF THE LEGAL
AND JUSTICE SYSTEM
data. They are manned various categories of staff as below.
DECEMBER 2023 PAST
Information Technologist PAPER
An information technology is a personal who collect store users and send information by means January 9, 2024
 LAW RELATED TO FRAUD
of computer systems and telecommunication.
DECEMBER 2023 PAST
Data base Manager. PAPER

This is person in –change of providing computing projects. Ensuring computing is put into the January 9, 2024
 INTRODUCTION TO
best use by date processing staff. He also ensures that the department severs the interests of
FORENSIC ACCOUNTING
the organization, advising the administration on way of adopting new technology and implication
AND AUDIT DECEMBER
to the company.
2023 PAST PAPER
Programmer January 9, 2024
 FRAUD RISK MANAGEMENT
A programmer write computer programmes according to the requirement of the system analyst.
DECEMBER 2023 PAST
He allocates time to various programmes, arranges for repair and maintence of the computer
PAPER 
when neccesary.allocate work to the computer operation and data preparation staff. The
January 9, 2024
operation of stationary and other supplies is also his duty.  FRAUD PREVENTION AND
DETECTION DECEMBER
Operators Managers.
2023 PAST PAPER
January 9, 2024

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The day running of the computer system is the work of operation manager. He allocates time to  Certified Forensic Fraud
various programmes. Arrangers for repair and maintenance of the computer when necessary. Examiner (CFFE) December
Allocates works to the computer operation and data preparation staff. The operation of 2023 Past Papers
stationary and other supplies is also his duty. January 9, 2024
 DEBT RECOVERY
Systems analyst.
MANAGEMENT DECEMBER
A system analyst is a person/ individual who perform system analysis during any or of the 2023 PAST PAPER
lifecycle phases of a business information system. January 8, 2024

Computer system analyst not only analyses business information system problems but also
synthesis new system to solve those problem or to meet other information needs.

In doing so the systems analyst works not only with computers, but also must often manage Popular posts:
other information resources available to the business.

Computer Operations.  TOPIC 1: FORMS OF

BUSINESS UNITS
Computer operations keep the computers running by providing papers to the computers, type and
read instructions from the system and produce the computer log. This is a record of all records  HISTORY AND

run on the computer. GOVERNMENT FORM 3

NOTES
Data Operations Staff.
 BIOLOGY FORM 2 NOTES
These are data entry terminals, which keep the computer running.
 BIOLOGY FORM 3 NOTES
Computer Technicians.
 CHAPTER SEVEN : HOME
Are staff skilled in the repair and maintenance of computers and their peripheral devices e.g. TRADE
printers, keyboarded. They also offer logistical support in use of hardware devices like the central
 CHAPTER 1 : –
terminals.
INTRODUCTION TO
BUSINESS STUDIES
File Librarian (Media Librarian)
 BIOLOGY FORM 1 NOTES
All magnetic tapes and discs in data centers are care for file librarians.
 GEOGRAPHY FORM 3
Editors.
NOTES
An editor prepares manuscripts for publication. The preparation involves making corrections on
 HISTORY AND
the manuscripts. Such corrections are ensured that facts are correct, the writings are legible,
GOVERNMENT FORM 2
consistency in language, accuracy of grammer,clarity and style and legality of ideas, and
NOTES
propriety i.e. correctness of social and morals as articulated by author.
 TOPIC 2 : GOVERNMENT
Author. AND BUSINESS

Without an author, publishers would not have raw material (manuscript) for what they publish. An
author is the creator of intellectual work. Ideas that a creator (author) has are developed and
communicated in form of writing,singing,drawing etc.

September 2022
OTHER PERSONNEL ASSOCIATED WITH AUTHORSHIP.
S M T W T F S
Illustrator.
1 2 3
An illustrator draws pictures, diagrams, etc. for elucidating texts.

Translator. 4 5 6 7 8 9 10

Texts written or explained in languages that are not known to intended users are translated. For 11 12 13 14 15 16 17

example, Ngugi wa Thiongo who now writes in his mothers tongue, Kikuyu, has his books 18 19 20 21 22 23 24
translated into various languages, English, Kiswahili, etc.
25 26 27 28 29 30
Compiler.

« Aug Oct »

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This is the person who collects or edits material from various sources or more authors and
arranges for publication.

Designers.

A designer looks at details such as size of page, kind and size of typefaces, the width of margins,
arrangement of chapter headings, page numbering, plan of illustrations and tables kind of paper
used and type of cover. A well – designed book should be attractive to potential buyers, such that
the buyers decide to buy it.

Printer.

A printer receives manuscripts from a publisher composes it, prints and binds the finished work.
Book design, which includes type arrangement, page layout, ink colors and selection of paper, is
also the work of a printer.

Sales personnel.

These are the staff that informs the purchases about new titles. They include sales
representatives who move round given information institutions such as schools, colleges,
bookshops, etc. about the new pollution. After securing order, other sales personnel are involved.
Such are like accountants who handle payment mattere, warehouses managers who ensure
packaging of only ordered titles.

MEDIA CENTRES.

These are centers are organizations that use radios, television or newspapers for discriminating
information. In Kenya we have Kenya Broadcasting corporation ( KBC ) for both radio and
television,kenya Television Network .( KTN ) for television, Nation Newspaper, standard for daily
newspapers, among others. Different types of personnel work in media centers.

Reporters.

Reporters are the field personnel who gather information as it is created. They do it by taking
notes, taking photographs, interviewing people found at points where information is being
collected. A correspondent has the same meaning with a reporter.

Editors.

These are the persons responsible for the contents of newspaper, journal or periodical and
sometimes its publication.

Producers.

The producers are equivalent of editors in determining what goes on air from a radio or television
station.

Broadcasters/Telecasters.

Broadcasters are the people whose voice heard in a radio reading or commentating Telecasters.

Information Officers.

These are senior reporters who assign duties to reporters. The duties include the functions to be
covered what to collect news or etc. Information officers are in the Kenyan context civil servants

in charge of the news gathered agency, the Kenya news agency.

Curators.

These are building or rooms where regalia are kept and usually shown to the public because of
the scientific, historical and artistic interest. The persons who manage museums are known as

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Curators. Curators superintend activities is a museum.

Bookshop Attendants/Assistants.

Book – shops are stores where books are sold. Their proprietors or employees manage them.
Assistants are employed to assist in serving customers.

INFORMATION ANALYSIS CENTRES.

These are highly specialized information centers whose main function is to collect information.
Researchers, decision and policymakers, administrators managers politicians, legislators,
gricultuindustrialists, businessmen, etc. use collected information.

Personnel manning such as centers vary from professionals in different fields. The specialization
depends on the information being dealt with. They could as varied from librarians, scientists,
police (security intelligence) to clerical officers.

INFORMATION EVALUATION CENTRES.

The validity of information derived from experiments is evaluated in Information Evaluation

Centres.Examples information to be evaluated is data collected by clerical officers, staticians etc.
in the National Bureau of statistics. They collect information in the field like population statistics
which is later complied and evaluated at the headquarters. Researchers in research stations
carry out experiments which they evaluate. Research stations are such as those run by Kenya
Agricultural research institutes. KARI, Kenya medical research institute (KEMRI), ETC.

INFORMATION REFERRAL CENTRES.

These are organizations, which refer (direct) researchers for information and data to appropriate
sources such as libraries, documentation centres, etc. They are manned by appropriately skill
personnel able to know where required information can be fund.

OTHER INFORMATION PERSONNEL.

Community Social Workers

These are people who have specified training skills and engage in providing welfare services. The
purposes of their work (social work) are: 
To enhance the problem solving and coping capacities of people.
To link people with systems that provides them with resourses, services and opportunities.
To promote the effective and humane operation of these systems.
To contribute to the development and improvement of social policy. Brieland Domand.Leta B.
Costing and Charles R. Atherton Contemporary Social Welfare. New York: megraw hill Book

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Company, 1980.

In Kenya various welfare services in various places and to various people e.g. in Nyumbarib
children home there are social workers who are engaged in activities that assist the orphaned
children whose parents have died as a results of HIV Aids disease. They provide services such as
counseling and help in providing basic needs to the children. This helps the children fell wanted
and no different to the other general society.

Agricultural extension officers

1. They provide advisory information to farmers on various issues.

2. Good farming methods.
3. The best pesticides available.
4. Ways of increasing yields etc.

Public/District Health Officer.

Duties of a public health officer are universally more or less the same. In Kenya some of the
duties include.

Ensuring that the health standards in districts are met.

In cases of diseases both human and animal he reports to the government and relevant health
bodies for appropriate health measures are taken including provision of the appropriate drugs
and immunization.
He/She monitors the state of health in hospitals and provisions and reports to the appropriate
bodies incase health conditions in such places are health wise unfit for human
habitation/living.
In cases of outbreak of harmful pest as locusts which destroy vegetation and crop the public
health officer is supposed to indentify the report to the government and health organization to
take appropriate prevention measure such as providing and spraying insecticides to curb the
hazard. In short the health officer main in his/her area of jurisdiction.
The following are some of the duties of county health officers as outline by the US legislature
state.
To exercise subject to the subject to the subject of the county board of health in accordance
with the health laws of start general supervision over the sanitary interest of the country and
should he discover any cause of the disease or the existence of any condition detrimental to
the health of the people he shall so for authorized compel the removal or abatement exist. He
shall report the fact to the county board health adding such recommendation as to special
action as he may deem proper.
He shall make personal and through investigation of the first case or early case of any
diseases suspected of being or known 
To visit all jails whether county or municipal and make careful investigation as respect the
drinking water food ,clothing , and bedding supplied to prisoners and as to the ventilation air
space heating and bathing facilities drainage etc. when the supplies are found to be inadequate
in quantity or deficient in quality or any of said condition, in sanitary, the county officer shall make

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in writing a report therefore to the judge of probate and county commission ,shall carry out
whatever recommendation are made by county health officer.

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THE INTERMEDIARY ROLE OF INFORMATION PERSONNEL NOTES 

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