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Commenting in SAP Analytics Cloud

former_member230921
Active Contributor

‎12-28-2020 4:18 AM

 40 Kudos

This blog describes:

Commenting in SAP Analytics Cloud

Story Commenting

DataPoint Commenting

Comment Widget

System Configuration

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Commenting in SAP Analytics Cloud

Commenting is an integral part of the SAC Stories/Apps, comments have a version

history and the ID of the user who wrote the comment is stored. With comments, users
can collaborate quickly and easily on different topics, and learn from other users.

What do users need in the way of commenting functions?

Users need to add comments on the numbers in a report.

They want to add a comment to a diagram or table.

Or for the report as a whole. These are report comments.

Or users want to add a comment for a single cell or value.

Commenting as a process: Comments might be used as part of the planning

process, for instance, to explain why a particular budget was set for an item.

And so on.

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SAC Commenting workflows :

1. Allow a user to create and view comments on story pages or widgets.

2. Allow a user to create and view a comment on a cell in a data table. Each cell is
considered a data point.

1. These must be tied to a model version but potentially published to actuals

2. They can be surfaced to any grid using the model / version

3. Allow a user to see all comments for the given context (a story and all its models)
in a right hand panel

1. The effective set of comments shown in the right hand panel would be all
comments for all InA queries coming from all widgets within the story across
all drill levels

4. Users must only see comments for that they have access to - because they can
access the story or the data points which those comments are attached to.

5. We must "aggregate" data point comments so that we can show an indicator on

table at a higher drill level to let users know that lower drill levels have comments
to display. The aggregated data is currently not persisted anywhere in Orca.

6. We must display a snapshot of the previous data in the case the data in the table
has changed. This allows user to view the comment with the right context.

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Story Commenting

In SAP Analytics Cloud, you can add a comment to a specific page or widget within a
story and other users can reply or like your comment.

To add a comment to a story page, on the page tab bar, select the Drop-down menu →
Comment → Place Comment → Enter the comment in the displayed box.

To add a new comment, choose the diagram and then click the Add -> Comment Option.

Add comment Option on Story Widgets

You can enter your text in the box that then appears. You can address your comment to
specific members of your team by marking it with @.

Choose Place Comment to save your comment. SAP Analytics Cloud can store up to 200
comments for each story.

It sorts them automatically into threads and numbers them in date order. You can change
the sort order and sort comments by page and comment number. The comments are
published by saving the story. If another user logs on and calls up the same story, they
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can view all the comments in it by activating Comment Mode. Users can “like” comments
and reply to them.

Even if the user is not authorised to change charts or other widgets of the story, they can
still add comments for other elements. That way, they can share important information
with their team.

When you create a comment, the system assigns it a thread number, which it displays on

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the right-hand side of the collaboration area as a reference. In the comment itself, you
can respond to earlier comments; the new comment is added to the thread. By moving
the mouse over a comment you can “like” the comment or, provided you entered the
comment, delete it.

Supported:

User can leave 200 story comment threads per story. Each comment thread can
have 100 replies

Story widget/Tile can have max 4 threads (ex: Chart, shapes...)

User can "@" mention others in story comments

User can see all story comments in the commenting side panel

Support all widget type except input control

User can enter 3000 characters for each comment.

Not Supported:

Not supported on mobile device nor the device preview in story

Not supported on input control

Creating a copy of a story – the copy will not contain any comments.

While using Save As option to create a new story, comments will not be saved in
new file.

Duplicating a widget or a story page - the copy will not contain any comments.

Exporting a story to PDF. - No Comments will be exported

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Story comments cannot be viewed or added in the Digital Boardroom.

DataPoint Commenting

In SAP Analytics Cloud, you can add comments for particular values in a table. To add a
comment to a cell in a table, choose the cell and the value. SAP Analytics Cloud applies
the same access rights to the comment for a given data point as would apply otherwise.
For instance, a user can display data for a certain region only. If they then enter a
comment for one of the values, the comment is displayed only for users who also have
access rights that permit them to display data for that region. If a user calls up the table
who does not have the necessary access rights, they cannot see the comment.

User can add comments to the data cells in the crosstab. The data source must have
been refreshed before you add a comment to a data cell. A comment is available
internally as long as it is not explicitly deleted. For example, you add a comment to a cell
and then change the view on your data. In the new navigation state, the cell with the
comment is not visible. As soon as you change the navigation state so that the cell with
the comment is again visible in the crosstab, the comment is also available.

The comments are associated with the selection of the cell (context). The selection
includes all selected values for the dimension, for example prompt, filter and background
filter values. Analysis stores for each dimension the single member selection if the
selection is a single member selection, for example a single value in the prompting
definition. For other selections, Analysis stores that there has not been a single member
selection for this dimension. Note that a comment that is placed on the total cell of a
dimension also is considered to not have a single member selection associated for this
dimension. A comment is visible in a cell if the cell has for all dimensions the matching
single member selection or the comment and the cell both do not have associated a
single member selection.

Datapoint Comments are with Model not Story. If new story/App created with same
model, user can see all the comments added from any story on this model.

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Add Comment option on Table Data Cell:

User can Create separate Table column to see Comments:

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Supported:

Comment on a single cell within the table.

Supported for planning Model and Analytic Model

User can leave up to 3000(Configurable) datapoint comment threads per model.

Each comment thread can have 100 replies

Only supported for table, both in grid or as a table widget in the canvas or
responsive page

Supports default currency and Local Currency

Restricted Measure (starting in 2018.13+)

Supported for private version.

Comments will continue to show up when any hierarchy has been changed (e.g.
from YQM to YM).

Comments will display the previous data value if more data has been acquired or
edited.

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Datapoint comment is saved in real time.

User can enter 3000 characters for each comment.

Not Supported:

Comment on non-data cell or multiple cells are not supported

Commenting not supported when cell is being edited.

Commenting is not supported when there are no dimensions in the row or column
of a table.

Not supported for blended tables.

Not supported for total cells.

Datapoint Commenting is not supported for

Remote Model

Key Figure Model

Private / Embedded Model

Not supported for any other chart types

Not supported for calculated Measures or model calculations

Exception: commenting is supported for restricted measures

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Not supported with variables.

Not supported with navigational attribute (a.k.a dimension property). Commenting

is disabled when there are navigational attributes in the table.

"@" mention is not supported

Not supported on mobile device nor the device preview in story

Not supported when users have OR in their role level security or filter.

Not supported for combinational filter

Not supported for geometry filter.

Creating Version by copying - the new copied version will not contain any
comments.

Comment Widget

This Feature introduced in 2020.14+ SAC Releases.

Story/App Creator can create new widget type called "Comment Widget" . This widget is
used for adding Comments on specific Datapoint of model selected in widget builder
panel.

In below image , Comment widget created on model "APDProfitAndLoss" and dimension

context is Version : Actual and Account: Key Performance Indicator.

Procedure

1. From the Insert menu, select

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Add

Comment Widget

A comment widget is placed on the story page and the Builder panel displays the
widget's filters.

2. Add a dimension filter, selecting all dimension members or a subset.

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Comments in Comment widget are also Datapoint Comments, so User can see same
Comments in Table if same dimension context exist .

Datapoint Comments are with Model not Story. If new story/App created with same
model, user can see all the comments added from any story on this model.

System Configurations :

To set or change the Configurations,

Go to

System

Administration

Limit of comment threads per Model

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Admin can turn ON/OFF Commenting Enable on Story Embed mode.

Default is OFF

Admin can set the Limit of Comment Threads per Model for Datapoint Commenting.

Default value is 3000

Admin can set the Dimension member limit to enable Commenting on Analytic Models.

Default value is 50000

More Links

https://launchpad.support.sap.com/#/solutions/notesv2/?
q=commenting%252520sac&sortBy=score&sortOrder...

https://www.sapanalytics.cloud/videos/add-comments/

https://www.sapanalytics.cloud/videos/add-comments-cells-planning-tables/

SAP Managed Tags:

SAP Analytics Cloud, SAP Analytics Cloud for planning,

SAP Analytics Cloud, analytics designer, SAP Analytics Hub,
SAP BusinessObjects Business Intelligence platform, SAP Predictive Analytics

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Labels:

Product Updates

Tags:

comment in sac commenting commenting in analytics cloud

commenting in SAC Commenting in SAP Analytics cloud Datapoint Comment

sac comments

40 Comments

former_member251623
Explorer

‎12-28-2020 1:05 PM

 3 Kudos

Thanks for such detailed explanation Bharath.. Very helpful Blog..

hugh_gledhill
Participant

‎01-04-2021 12:33 PM

 2 Kudos

Hi bharath.b.n

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Thanks for the useful blog. I have a few questions:

You mention that story comments are not copied to new stories, and data point
comments are not copied to new versions. Is there any scenario where comments
are copied?

What's the reason for limiting the number of data point comment threads per
model? Is there any downside to increasing this setting in the administration?

I didn't understand the "Enable commenting on models with dimension members

limit" setting. Does this only apply to Analytic models? Does it only permit data
point comments on Analytic models where the total number of members across all
dimensions is within the limit? If the setting is left blank, or if the total number of
dimension members is above the limit, is data point commenting disabled?

Thanks,

Hugh

former_member230921
Active Contributor

‎01-04-2021 3:22 PM

 1 Kudo

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Hi hugh_gledhill ,

Thank you for the Interest. Please find my Comments on your questions.

Is there any scenario where comments are copied?

As of now there is no way to copy the bulk Comments. But this is in our
roadmap.

What’s the reason for limiting the number of data point comment threads per
model? Is there any downside to increasing this setting in the administration?

This is default number . Admin can change this number, But this will impact
on Performance if you have too many DP threads on Model. because DP
Comments works on Context not on any id mapping.

Does it only permit data point comments on Analytic models where the total
number of members across all dimensions is within the limit? If the setting is left
blank, or if the total number of dimension members is above the limit, is data point
commenting disabled?

This Setting is applicable only on Analytic Model (Mentioned in Blog). If you

leave this empty or less then Commenting will disabled for Analytic Models.

Bharath

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DebjitSingha
Active Contributor

‎01-04-2021 4:55 PM

 2 Kudos

Thanks for sharing this beautiful content.

I can sill see most of the help.sap videos stating data point commenting is available in
Planning models only. Not sure if documentation and videos need update.

https://www.youtube.com/watch?v=EWN4IuYRF14

Thanks,

Debjit

former_member230921
Active Contributor

‎01-04-2021 5:26 PM

 1 Kudo

Hi debjit.singha ,

Thank you for the Comment .

Commenting works on both Planning and Analytic Models (From 2019.24.0 + releases).

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As you mentioned some videos are referring to 2018.19.0 releases, need to be updated
with latest.

Bharath

DebjitSingha
Active Contributor

‎01-04-2021 5:34 PM

 2 Kudos

Thanks for confirming. Please keep up the good work.

Looking fwd to your next post.

mhf
Active Participant

‎01-12-2021 1:51 PM

 2 Kudos

Hi bharath.b.n ,

thank you for the nice overview.

Any idea when Data Point Commenting will be supported with Variables? Could not find

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it on the SAC roadmap

Thanks & BR,

Michael

former_member230921
Active Contributor

‎01-12-2021 2:45 PM

 1 Kudo

Thank you mhf ,

Commenting on Models with Variables is in list but not in this year priority as of now.

Please create or vote it in https://www.sap.com/idea-place/index.html

Bharath

mhf
Active Participant

‎01-12-2021 3:30 PM

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 1 Kudo

Thanks. I added it to the already existing Idea request Increase data point commenting
capabilities

I hope this can be prioritized higher in the SAP backlog.

BR,

Michael

former_member723215
Member

‎01-13-2021 10:09 PM

 1 Kudo

Great overview - thanks for a solid write up.

I have a question - I am a pre-sales SC in North America - I have a client asking about the
ability to "force" entry of a comment based on a configurable variance constraint. I don't
think we have this available today. Is there a work around, or roadmap feature that will
deliver this to the customer? They are seeking to forbid a user to make a data input or
data change if they do not enter a comment based on a variance that is out of tolerance.

former_member230921
Active Contributor

‎01-14-2021 10:56 AM

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 0 Kudos

Thank you kenneth.kober .

This is not available now and "forcing the user to add comment to make data change" is
not in road map. User can comment if user have read rights of data.

I think you need explore more on "Application Designer" side, so using some app script
you can force user to add comment before change the data.

Bharath

mifo
Participant

‎01-25-2021 12:14 PM

 1 Kudo

Hi Michael Hamm,

what kind of variables are mentioned here? Variables coming from a Query in a live
connection?

Thank you,

Br,

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Michael

mifo
Participant

‎01-25-2021 12:16 PM

 1 Kudo

Hi Bharath B N,

great Blog! Thank you!

What kind of variables are mentioned here? Variables coming from a Query in a live
connection?

Thank you!

Br,

Michael

mhf
Active Participant

‎01-25-2021 12:22 PM

 1 Kudo

Yes

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mifo
Participant

‎01-25-2021 12:30 PM

 0 Kudos

But remote/live connections are also not supported so far, so why bother about variables
in this case?

Thank you!

mifo
Participant

‎01-25-2021 2:38 PM

 2 Kudos

Hi Bharath B N,

one more question:

In the section DataPoint Commenting you mention the limit:

"User can leave up to 100 datapoint comment threads per model"

But in the System Configurations section you say:

"Admin can set the Limit of Comment Threads per Model for Datapoint
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Commenting.Default value is 3000"

Seems to be the same limit. So why is it 100 when the default value set is 3000?

Thank you!

former_member230921
Active Contributor

‎01-25-2021 6:04 PM

 2 Kudos

Hi mifo ,

That was typo mistake.

Thread Limit is 3000 per model (Admin can configure this) and Comments limit per
thread is 100.

Bharath

mifo
Participant

‎01-26-2021 12:55 PM

 1 Kudo

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Thank you very much!

former_member730275
Discoverer

‎02-19-2021 9:00 AM

 1 Kudo

Hi Bharath,

I kept my thread limit to 5 per model but its taking more than 5, Is it default to 3000 even
if we set it to any number less than3000.

Thanks,

Satheesh

former_member230921
Active Contributor

‎02-19-2021 2:26 PM

 0 Kudos

Hi s.mallu

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I will check and update you.

Bharath

vitran23
Active Participant

‎02-19-2021 2:32 PM

 1 Kudo

Does commenting work the same way as you described in your block when using a Live
BW Query?

former_member230921
Active Contributor

‎02-19-2021 2:38 PM

 0 Kudos

Hi vitran23 ,

As I mentioned in blog,

Datapoint Commenting is not supported for

Remote Model (Live Models)

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Key Figure Model

Private / Embedded Model

Bharath

vitran23
Active Participant

‎02-19-2021 2:51 PM

 1 Kudo

Thanks for reiterating that note. I read it but it slipped my mind.

former_member230921
Active Contributor

‎02-21-2021 6:20 AM

 0 Kudos

Hi s.mallu ,

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I have validated this workflow and Commenting is not allowed after reaching the limit
configured.

Admin Config

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Add Comments option disabled

Bharath

former_member730275
Discoverer

‎02-23-2021 11:47 AM

 1 Kudo

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Hi Bharath,

Thanks for your Quick reply, but Same settings i tried but still i am facing same issue.

former_member230921
Active Contributor

‎02-23-2021 1:46 PM

 0 Kudos

Hi s.mallu ,

Please share the SAP Analytics Cloud Version. I will check in same version and update
you.

Bharath

former_member590312
Discoverer

‎03-05-2021 9:14 AM

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 1 Kudo

Hi,

Thanks for the great overview.

You mentioned that the comments are not copied wenn the story is copied. But when I
copy an analytics application which includes comments on a table, the comments are
also came with the copie.

So, my questions are:

Where the comments are stored for stories or applications?

Is there a relation between technical ID of the document (story/application) and the

comment? Can we see it on the tenant?

Is there a possibility to delete all the comments that are related to the
story/application?

Thank you in advance.

former_member195766
Active Participant

‎03-08-2021 9:55 AM

 1 Kudo

Data point comments are associated to Data models . It even includes the comment
widget which are associated to data models.

Widget comments and Page comments are associated to stories and are stored with-in
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story context.

Regarding he technical ID relations, nothing is visible anywhere outside which we make it

exposed .

Currently , Story comments can be deleted for entire story together in the right hand
side panel (included next to discussion panel )

s_mohammed
Explorer

‎05-06-2021 6:45 AM

 0 Kudos

Can we add Comment widget, for which we can define context using input filters?

former_member746643
Member

‎05-17-2021 11:53 AM

 0 Kudos

Hi Bharath,

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2/13/24, 6:46 PM Commenting in SAP Analytics Cloud - SAP Community

Why can't I read other people's commentaries in the planning?

former_member195766
Active Participant

‎05-17-2021 7:02 PM

 0 Kudos

Hi Siddeq,

Commenting widget reacts to the the dimensions members selection as part of Story
filters and page filters. There is still a work around for page filters if you don't want the
commenting widget to react . Use Linked analysis for Page filter and define what all
widgets in the page needs to react to the page filter and ignore the commenting widget
from its selection.

Does this address your query or you still have something to be solved ???

former_member195766
Active Participant

‎05-17-2021 7:04 PM

 0 Kudos

Until 2021 Q2 QRC , Commenting rights management was available at Tenant level,
Please check if your user was disabled under administration.

Starting 2021 Q2 QRC, Commenting rights management is introduced at Story and Data

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2/13/24, 6:46 PM Commenting in SAP Analytics Cloud - SAP Community

models levels as well where you can have same story distributed to multiple users and
you can device. who needs to be what part of commenting rights including No access to
see comments.

Hope this answer your query , write i= back if anything else required to know.

former_member727550
Discoverer

‎06-01-2021 2:02 PM

 0 Kudos

Hi Bharath,

Is it possible to use the data point commenting feature for tables coming from datasets?
And if possible what are the restrictions for it.

Thanks you very much!

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2/13/24, 6:46 PM Commenting in SAP Analytics Cloud - SAP Community

hugh_gledhill
Participant

‎06-16-2021 5:28 PM

 1 Kudo

Hi bharath.b.n / karthik.kanniyappan ,

We are performing a migration of data models and other SAC objects between two
tenants. Can data point comments (or any other types of comments) be exported /
imported, either via the content network, or via .tgz files?

The support matrix suggests no, but only specifies story comments via the .tgz file
method.

Thanks,

Hugh

moritzhofmaier
Explorer

‎11-23-2021 5:40 PM

 0 Kudos

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2/13/24, 6:46 PM Commenting in SAP Analytics Cloud - SAP Community

Hi bharath.b.n / karthik.kanniyappan ,

I am trying to export all comments for a data model using an application. I have found
that we can read out comments either by selection or by comment_id.

Get comment by id: Table_1.getDataSource().getComments().getComment()

Get all comments of a selection:

Table_1.getDataSource().getComments().getAllComments()

Is there any way to get all comment Ids. Basially I want to be able to export all
comments without searching through all data.

Many Thanks

Moritz

former_member815711
Member

‎08-03-2022 11:29 AM

 0 Kudos

Hello,

I am using a BW4 Query as an import Model. There I use a comment widget and lots of

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input controls based on dimensions of the import model. Whenever I type in a comment
in the widget, it is being saved according to the combination of the input control settings
(like calendar year, calender Month etc.)

This commenting topic is a continous evolving topic. This means my import model is also
evolving (maybe there are some new requests of my business owners like "adding more
dimensions or measures") I cannot add in these further dimensions/measures on an
existing imported model, but I have to create a completely new one. In the meantime my
business owners have typed in a lot of comments. I would like to see all comments for all
combinations of the input controlls or have an extract of all comments of the datapoints.
How can I extract all comments and transfer to the new created import model.

The only way I currently know is, recreating the model and typing in manually all
comments according to the input controll settings/Data points, that have been made. And
this can be very tiring, because you have to type in manually all once again

Best regards

Kim

Tdelaloy
Product and Topic Expert

‎09-01-2023 5:46 PM

 0 Kudos

hello Bharath,

Do you know if it is possible to put some comments in the variable box definition to
explain the calculation logic ?

Best regards,

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Thomas

chandrarekha
Discoverer

‎10-17-2023 3:13 AM

 0 Kudos

Hello Bharath ,

Its really good and thank you for all details.

Is there any way where we can fix the width of Comment widget to 1 size.For eg i will
type 3000 letters but need to see only 100 letters followed by ... .If someone wants to
view the entire comment they can click on ... (dots) to see the entire comment.

Regards,

Chandra

yoav_
Member

‎11-21-2023 9:22 AM

 0 Kudos

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Thanks for this blog bharath.b.n

Can comments in comment widgets be copied between planning versions?

euyabcj
Member

‎01-11-2024 7:01 AM

 0 Kudos

Hi, I have below query related commenting functionality:

1. How can we store Comment Widget info or comments in a model?

2. Can we mention a team member in the comment widget using '@' for any action,
and will they receive a notification?

3. How can I take a backup of all comments for future reference?

4. Additionally, how can we restore comments in case we lose the story or model?

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