Documentation On Institute Management System
Documentation On Institute Management System
Through this Institute Management System it is possible & easy to print various reports & fast
billing of all Student data.
Scope:
The proposed system for the Institute Management System will be developed In Visual
Studio .Net and MS Access 2007 will be used in backend. This new system will allow
users to quickly insert, delete, update and Retrieve data from the system.
This new system will allow security to data, by mean of authorizing users. Only those users
who have a valid user id and password can access the system. People who do not have
access rights cannot use the system and data Can be secured by means of unauthorized
access
The proposed system will have as mdi form, which will provide a Single page controls.
User can try accessing different options of System from single page itself. This will provide
easy to use software in term of GUI and time of User will be saved.
1. Maintain of master file of all items, customers, suppliers etc.
2. Data Entry for various transactions.
3. Printing of various reports & bills.
Objectives:
1. To document all items which should be purchase from suppliers.
2. To maintain the stock for particular items & suppliers.
3. To maintain the accurate & less time transactions through the system.
4. To get all related information quickly through the system.
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PROPOSED SYSTEM
The existing tools do not consider all the factors that affect a project directly. The entire
process is built upon using just one or two parameters which do not give us complete and
desired results. So we need a system where we can deliver the correct results that would
ultimately lead to a position where the overall cost and time will be consolidated.
The proposed system contains their master & transaction entries in which user is
allowed to add, delete & edit records as per the privileges given by the system administrator.
Whole system should have menu driven so no confusion will create to users, whatever user
wants he get properly through the system. If user tries to make invalid entries while proper
message should display on the screen. System should be so simple & user friendly so that any
kind of user can handle it properly.
“Implementation is a project in its own right and it will benefit from controls that are
applicable to any project”. Implementation tasks – testing, file conversion, documentation and
training – require lots of planning and co-ordination. As an overview, testing for example
represents the last opportunity for preparing the system modules before their exposure to users
and the harshness of the real world. File conversion creates important technical and operational
requirements which have to be planed for by the designer. Poor planning may lead to delayed
or erroneous file creation. System documentation on the other hand ensures that the system
does actually reflect the proposed physical system. Finally training covers the retraining of
current staffs and the recruitment of new personnel.
6) Report: -
Each and every day many reports are required for cash and stock
verification. Preparation of these reports takes much time, which is also
hard job.
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FACT FINDING TECHENIQUES
1. Observation:
When I went to shop I observed the each & every process which is going on there. I got
important information which is necessary to us while designing the system & I also understand
the current System flow very well.
2. Interview:
Much more information is gathering through this process in which some questions are asked to
the responsible person & also clear understanding about their requirements & brief discussion
is done with the owner. The result of this I became much friendly with the system.
3. Questionnaires:
To achieve the information about manual process I visited the organization staff & they
have given me the answers of my questions which gives me the satisfaction & help to design
the system.
4. Record View:
Also much of the information is gathered by reviewing the past & current documents which
gives an idea about the format & style of reports & bills are recorded, so I got idea about the
output documents & reports format which will be generate through our system.
FEASIBILITY STUDY
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The feasibility study proposes one or more conceptual solution to the problems set for the
project. The conceptual solution gives an idea of what the new system look like. Three things
must be done to established feasibility.
Technical Feasibility:-
The system is technically feasible due to following reasons:-
As company has already partial hardware setup which require running the system successfully
by adding some new hardware.
The company has all require software, which running the system. So no need to buy any new
software.
Economical Feasibility:-
Economical feasibility to check whether the system is economically feasible or not. The
system is economically feasible due to following reasons:-
As the hardware and software set up is partially ready, so no need to buy all the hardware of
them for proposed system.
There is no extra training session as the system is in regular environment.
The user can produced report on demand of owner, which help them to take
very important decision. So it saves time and money.
Operational Feasibility:-
The system is operationally feasible due to flowing reasons:-
The design of system uses systematic approach and is also menu driven.
The system is very user friendly, so any new person who having fundamental knowledge can
operate it.
The owner has decided to upgrade the system therefore the system development has full
support of owner.
The system is based on Product Code so that there is no need to type item information at the
time of sale, only user have to take product and type code on it on the product code field.
SOFTWARE:-
“The utility programs which are required to drive the Hardware of the computer
are called software.”
ER- Diagram
name
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address cid C_Name
id
student m m Cource
follow
s
Duration
follows
sid
name
pays
Subject
Student id
Lecture id
Payment
Assign to
lid
salary
lecture
L_Name
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Students Management Generate Student
Reports
Generate Cource
Cources Management
Reports
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Manage Student Details Manage fee profile
Manage branches
Manage Cource Details Manage details
Module
Manage faculties
Manage registration
Details
details
Activity diagram
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star
t
en
d
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Manage student
Manage cource
Manage registration
Admin
student
Manage faculties
Manage fee
Pay fee
Sequence diagram
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Student Cource Registration Faculties
Login Success management management management managements
Admin
Maange student
Component Diagram
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Student
Cources
Institute
Mgnt System Registration
Faculties
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Table Design:
1) Add Cource
Coloum Data Type Description
cid Number PK
Cource_Name Text
Duration Text
3) Add Staff
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4) Add Expence
5) Addmition
6) Enquiry Student
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Date Text
FORM DESIGN
Login Form
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MDI Form
Add Cource:
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Add Cource Fee:
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Add Staff:
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Display Staff:
Enquiry Student:
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Display Enquiry Student:
Student Addimition:
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Display Student Admission:
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Add Expences:
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1. streams of the company and its suppliers, so that they can It has few or no Since
production runs are very short, it is easier to halt production of one product type and
2. The very low inventory levels mean that inventory holding costs are minimized.
3. Production mistakes can be spotted more quickly and corrected, which results in fewer
4. Despite the magnitude of the preceding advantages, there are also some disadvantages
5. A supplier that does not deliver goods to the company exactly on time and in the correct
7. A company may not be able to immediately meet the requirements of a massive and
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FUTURE ENHANCEMENT
Use of Barcodes for various products & Barcode reader for reading &
billing
SMS Alerts through the systems to customers for various new offers.
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CONCLUSION
• User friendly.
• Easy backup.
B) Key improvement areas and suggestion for further development. Though the system is very
useful for the concern organization but it can also be modified. In case of Bike Showroom
Management System that is used with computerization it is somewhat difficult to design each
& every part of computerization but proper modifications it is also possible so the system will
be beneficial.
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BIBLIOGRAPHY
1. SOFTWARE ENGINERING: -
ROGAR PRESSMAN
6.GOOGLE.COM :-
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