2024 Information Technology SBA

Spreadsheet requirements
University of the People has asked Information Technology specialists design a spreadsheet that will
record relevant application and course data of the university for the 2024 academic year. The
Spreadsheet file should be named “UOP Applicants”.

Create worksheet named “Course Cost” to record the cost for each program offered by the university.

Cost for Each Program

Computer Science $ 200,000.00
Information Technology $ 170,000.00
Information Systems $ 180,000.00
Artificial Intelligence $ 225,000.00

1. Create another worksheet named “Application Details” to store details of students applying and
course details for the different programs. The worksheet should include:
a. Application number should be entered using the formats: UoP-24-CS-01 for the
computer science, UoP-24-IT-01 for information technology, UoP-24-IS-01 for
Information systems, and UoP-24-CS-01 for artificial intelligence programs respectively.
Each student should receive a unique application (the last two digits of the application
number should be in the format: 01, 02, 03, 04 etc.)
b. Personal information for 40 students should be inserted, including: First Name, Last
Name, DOB (date of birth), Gender, Age
c. Date of application (applications forms will be available from September 1st 2023 to
March 31st 2024.
d. Nationality (Students apply have four different Caribbean countries including:
Bahamian, Saint Lucian, Grenadian, Guyanese. Students from each nationality will apply
for all four of the different programs)
e. Application fee (should be inserted from “Course Cost” worksheet).
f. Course applied for (Computer Science, Information Technology, Information Systems or
Artificial Intelligence)
g. Course code - CS-1001 (for computer science), IT-1001 (for Information Technology), IS-
1001(for Information Systems), and AI-1001 (for Artificial Intelligence)
h. Passed Math & English (data should be YES or NO. Most of the students applying for
each program will pass Math and English, while a few students will fail them – between
2 to 5)
i. Number of subjects Passed (a few students from each country will have between 2 to 4
subjects)
2. Make a copy of “Application Details” worksheet and rename it as “Filter for late application” to
filter for late applications. The worksheet should be filtered to show “Date of Application” that is
after March 31st 2024.

3. Make another copy of “Application Details” worksheet and rename it as “Mod_Application

Details”

a. The application fee has increased by 15%, add the appropriate formula to reflect the
change
b. Modify all money values to one decimal point
c. Insert a column named “Approved Status” after the last column that contains data. The
information is the column should be, “Approved” or “Not Approved”. An applicant will
be approved for IF they have five (5) or more subjects AND “Passed Math & English).
d. Sort the “Mod_Application Details” worksheet in descending order by “Nationality” and
then in ascending order by “Course Applied for” (insert a screenshot of the sort criteria
6 rows below the data in the worksheet)
e. Insert a column named “Cost of Course” after “Application Fee” to store the cost for
course from the prices in the “Course Cost” worksheet
f. Insert another column named “Total Fees To Be Paid” after “Approval Status”. Use a
function to insert the value from “Application Fee” for applicants that are NOT
APPROVED or “Application Fee” ADDED to “Cost of Course” for APPROVED applicants.
g. Insert a function two (2) rows below the “Application Number” that counts the number
of persons that applied for a course

4. Create a pivot table showing the “Total Fees to be Paid” by “Nationality”. The pivot table should
also show the subjects applied for by each “Nationality”

5. Create a chart showing the percentage of the “Total Fees to be Paid” for each nationality. The
chart should include an appropriate title and show the percentage of each nationality.
 Database requirements

Using data from the “Mod_Application” worksheet of your spreadsheet, you are required to design and
populate a database to store and manage information on applicants. Use the following information to
create tables and assist in the population of tables; creation of queries, forms and reports.
Appropriate field names and data types. Ensure that the correct primary key has been applied to each
table.

Task A
Table 1: Applicant_Details
Required personal data on applicants should include the following fields: License No. (primary key),
Application number, Last Name, First Name, Gender, Date of Birth, Age, Contact Number, Address Line
1, Address Line 2 and Nationality.

Table 2: Application_Details
a. Application number (primary key), Application Fee, Course Code, Pass Math & Eng, Subjects
Passed (Number of subjects passed), Application Date, Cost of Course, Total Fees (Total fees To
Be Paid) and Approval Status.

Table 3: Course_Details
a. Course code (primary key)
b. Courses

Task B
a. Create a relationship between the tables using appropriate fields of to join them together.
b. Create a form with a sub-form using the Course, Application_details tables.

Task C
a. Create queries to accomplish the following tasks:
I. Create a list of all female applicants. The query should include: First and last name,
nationality, gender and Age. Name the query: Female_Applicants.
II. Create a list of all approved applicants who have applied between September 1st 2023
and December, 31st 2023. The query should include: Last name, Age, Application
number, Course, Total fees and Approval Status. Name the query: Approved_Applicants.
III. Use the Approved_Applicants query to create new query that would insert all the fields
from ‘Approved_Applicants’ and a new field. Name the new field: ‘New Total’. The
information stored in ‘New Total’ would be the application of a ‘25% discount to ‘Total
Fees’. Name Total Fees’ the query: 25%_Discount.

Task D
a. Create a report using the following fields: First name, last names, age, gender, Approved Status,
Course name and Total Fees. Group the report by course name and sort it be ‘Last Name’ in
descending order. The report should shoe the average age of students that applied for each
course and the sum of the amount of money received for each course. Name the report:
Report of Approved Candidates
Who Applied for courses
The report should be on two lines, as show above.
 Word Processing
Task A: Letterhead
Create a letterhead that would be inserted in the fillable form and the mail merge. The letterhead
should include the following information:
a. A logo for UOP (have to be created)
b. The name of the university
c. Contact information of the university: address, email, phone#

Task B: Fillable Form

Create a fillable to capture the application details of each applicant. The layout of the form should be
clear and easy to follow. Applicants who are filling out the form should be able to add the following
items:
a. Personal information: First name, Last name, DOB, Age, gender, Nationality
b. Contact information including: phone#, address, country.
c. A place to upload a picture of the applicant
d. Course information: Name of Course, Cost of Course, Course code, Passed Math and English; date
applied.

Task C: Mail Merge

a. Using suitable feature of your word processing application to create letters that would be sent to
all approved applicants. Appropriate data from your database should be used to personalize the
notices.
b. The page margin of the letters should be 0.9'' on the left and the right.
c. Below is a sample letter that should be used to create the letters. The appropriate field names
should replace the placeholder symbols (less than < and more than >):

Letterhead (header section)

Date
Name and address
To: (Name of Applicant)

We are pleased to inform you that to follow up the registration, which

you have been admitted to our have to be submitted within five (5)
university to pursue studies in weeks from the date of this letter.
<<course name>> for the academic
year 2024-2025. <<First name>> <<last name>> we
would like to congratulations for
Attached to this admission letter you being accepted to our instruction,
will find a full admission package. It we look forward to seeing you at
includes all the documents needed our noble institution.

Regards,
John Smith (you can change this name)
Admission Officer