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HR Standard Operating Procedure

The document contains a template for tracking employee attendance with columns for each date to mark employees as present, absent, late or overtime. There are rows to list employee details like name, ID and department. Daily attendance figures can be totaled to show employee strength for administrative reporting.

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Aishwarya Mohite
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47 views42 pages

HR Standard Operating Procedure

The document contains a template for tracking employee attendance with columns for each date to mark employees as present, absent, late or overtime. There are rows to list employee details like name, ID and department. Daily attendance figures can be totaled to show employee strength for administrative reporting.

Uploaded by

Aishwarya Mohite
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Employee ID First Name Last Name Nick Name Email address

BAC12345 Raj Sharma Raj [email protected]


BAC12346 Ajith K Rane Ajith [email protected]
BAC12347 Geeta Kumari Geeta [email protected]
BAC12348 Ankita Banjeet Amardeep [email protected]
BAC12349 Sujeet Garcia Andrea [email protected]
BAC12350 Abhinandan Acharya Aparna [email protected]
BAC12351 Gurukrupa Jones Emily [email protected]
BAC12352 Isabella Lopez Isabella [email protected]
BAC12353 Sofia Rodriguez Sofia [email protected]
BAC12354 Olivia Smith Olivia [email protected]
Department Designation Zoho Role Employment Type Employee Status
Administration Admin Assist. Team member Permanent Active
Marketing Telecaller Team member Permanent Active
Marketing Telecaller Team member On Contract Active
Sales Team Leader Team member Permanent Active
Sales Sales Rep Team member On Contract Active
Marketing Telecaller Team member On Contract Active
Sales Sales Rep Team member Permanent Active
IT Team Member Team member Permanent Active
Marketing Team Member Team member On Contract Active
Marketing Team Member Team member Permanent Active
Source of Hire Date of Joining Current Experience Total Experience
Referral 12:00 AM 9 year(s) 1 month(s) 16 year(s) 11 month(s)
Web 12:00 AM 20 year(s) 1 month(s) 20 year(s) 1 month(s)
Web 12:00 AM 11 year(s) 4 month(s) 17 year(s)
Direct 12:00 AM 5 year(s) 5 month(s) 6 year(s) 8 month(s)
Direct 12:00 AM 3 year(s) 5 month(s) 3 year(s) 5 month(s)
Referral 12:00 AM 11 year(s) 7 month(s) 15 year(s) 3 month(s)
Direct 12:00 AM 14 year(s) 5 month(s) 19 year(s) 8 month(s)
Referral 12:00 AM 8 year(s) 3 month(s) 14 year(s) 5 month(s)
Direct 12:00 AM 4 year(s) 6 month(s) 4 year(s) 6 month(s)
Direct 12:00 AM 6 year(s) 5 month(s) 14 year(s) 5 month(s)
Organisation
Reporting Manager Date of Birth Age Gender Marital Status About Me
Aishwarya Mohite 1 12:00 AM 37 year(s) Male Married
Aishwarya Mohite 1 12:00 AM 42 year(s) Male Married
Caspian Jones S9 12:00 AM 25 year(s) 10 moFemale Married
Caspian Jones S9 12:00 AM 32 year(s) 6 monFemale Single
Caspian Jones S9 12:00 AM 43 year(s) 5 monMale Married
Asher Miller S8 12:00 AM 38 year(s) 9 monMale Single
Asher Miller S8 12:00 AM 41 year(s) 4 monMale Single
Asher Miller S8 12:00 AM 37 year(s) 2 monFemale Single
Hazel Carter S7 12:00 AM 33 year(s) 6 monFemale Married
Hazel Carter S7 12:00 AM 28 year(s) 10 moFemale Married
Ask me about/Expertise Work Phone Number Extension Seating Location Tags
727-555-5656 ### FL_ADMIN_4
727-555-4545 ### FL_ADMIN_3
727-555-3434 ### FL_3_S3
727-555-2323 ### FL_3_S2
727-555-1212 ### FL_3_S1
561-555-5656 ### FL_2_D3
561-555-4545 ### FL_2_D2
561-555-3434 ### FL_2_D1
561-555-2323 ### FL_1_M3
561-555-1212 ### FL_1_M2
Personal Mobile Number Personal Email Address Date of Exit Added By Modified By
239-222-4633 1 - Aishwarya Mo
1 - Aishwarya Mo
239-221-8049 1 - Aishwarya Mo
1 - Aishwarya Mo
239-220-3595 1 - Aishwarya Mo
1 - Aishwarya Mo
239-219-1450 1 - Aishwarya Mo
1 - Aishwarya Mo
239-218-9181 1 - Aishwarya Mo
1 - Aishwarya Mo
239-217-1342 1 - Aishwarya Mo
1 - Aishwarya Mo
239-216-6399 1 - Aishwarya Mo
1 - Aishwarya Mo
239-215-9100 1 - Aishwarya Mo
1 - Aishwarya Mo
239-214-0424 1 - Aishwarya Mo
1 - Aishwarya Mo
239-213-1209 1 - Aishwarya Mo
1 - Aishwarya Mo
Added Time Modified Time Onboarding Status
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
10:34 AM 10:34 AM
Present Address
360 NW,98th St,Miami,Florida,UNITED STATES
360 NW,98th St,Miami,Florida,UNITED STATES
6422 Collins Ave,#APT 302,Miami Beach,Florida,UNITED STATES
13750 SW,181st Ter,Miami,Florida,UNITED STATES
620 NW,214th St,Miami,Florida,UNITED STATES
620 NW,214th St,Miami,Florida,UNITED STATES
1551,Jefferson Ave,Miami Beach,Florida,UNITED STATES
19200 SW,116th Ave,Miami Beach,Florida,UNITED STATES
19200 SW,116th Ave,Miami Beach,Florida,UNITED STATES
10280 NW 9th Street,Cir #APT 203,Miami, Florida,UNITED STATES, 33172
Employee Welcome Letter
Particulars
Employee's Details
Name
Address Line 1
Address Line 2
City and State
Pincode
Mobile No.
Employer's Details
Company's Name
Sender's Name
Sender's Designation
Sender's Department
Email - ID
Mobile No.
Other Details
Letter Issuing Date
Employee's Designation
Deputed In Department
Reporting Date
Reporting Time
Dress Code
Orientation Starting Time
yee Welcome Letter Date

Details
Employee's Details
Mr. Shyam Modi,
33, M.G. Road
Nr. Post Office
Pune, Maharashtra
400325
9876543210
Employer's Details
ABC PQR Ltd.
Mr. S.K. Venkatraman
Deputy General Manager
Finance & Accounts Department
[email protected]
9988776655
Other Details
01/03/2020
Chief Accountant - Costing
Finance & Accounts
10/03/2020
08.00 am
Formals
10.00 am
Month
Attendance Sheet January Mon Tue Wed Thu Fri
Template
Employee
Sl# Emp IDDepartmentDesignation 1-May 2-May 3-May 4-May 5-May
Name
1 P P A
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
Daily Employee Strength 1 1 0 0 0
January
Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon

6-May 7-May 8-May 9-May 10-May 11-May 12-May 13-May 14-May 15-May
0 0 0 0 0 0 0 0 0 0
January
Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu

16-May 17-May 18-May 19-May 20-May 21-May 22-May 23-May 24-May 25-May
0 0 0 0 0 0 0 0 0 0
Fri Sat Sun Mon Tue Wed

Over
26-May 27-May 28-May 29-May 30-May 31-May Present Absent Late
Time
2 1 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0 0 0
Summary
Sick Earned Paid Casual Maternit National Festive
Holiday Training
Leave Leave Leave Leave y Leave Holiday Holiday
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
Weekly Timeshe
Month Jul-17 Day Sunday
Date 7/1/2018
Name of Employee Designation
Employee ID In Out
Raj Sharma Manager BAC12345 8:00 AM 5:00 PM
Ajith K Rane Quality Control BAC12346 8:30 AM 5:30 PM
Geeta Kumari Content Manager BAC12347 8:00 AM 5:00 PM
Ankita
Sujeet
Abhinandan
Gurukrupa
Hannah
Irina
Jackie
Katie
Laila
Mary
Nancy
Omega
Patrick
Queen
Roger
Stella
Tara
Uma
Violet
Wendy
Xiomi
Yankee
Zeel
Adam 1
Billy 1
Clarie 1
David 1
Emanuel 1
Flora 1
Gissele 1
Hannah 1
Irina 1
Jackie 1
Katie 1
Laila 1
Mary 1
Nancy 1
40 Employees
Prepared By:
ly Timesheet
Monday Tuesday Wednesday Thursday
7/2/2018 7/3/2018 7/4/2018 7/5/2018
In Out In Out In Out In Out
8:30 AM 5:30 PM 8:15 AM 6:10 PM 8:00 AM 5:00 PM 8:30 AM 5:30 PM
8:15 AM 6:10 PM 8:15 AM 6:10 PM 8:00 AM 5:00 PM 8:30 AM 5:30 PM
8:00 AM 5:00 PM 8:00 AM 5:00 PM 8:00 AM 5:00 PM 8:00 AM 5:00 PM
Prepared By:
Friday Saturday Over Over
Regular Hourly
7/6/2018 7/7/2018 Time Time
Hours Rate
In Out In Out Hours Rate
8:15 AM 6:10 PM 8:15 AM 6:10 PM 56.75 $8.00 8.00 $10.00
8:15 AM 6:10 PM 8:15 AM 6:10 PM 57.67 $7.00 8.00 $9.00
8:00 AM 5:00 PM 8:00 AM 5:00 PM 54.00 $8.00 8.00 $10.00
0.00 $10.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
168.42 24.00
Approved By:
Total Hours

65.75
66.67
63.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
195.42
Employee Vacation Tracker
Sr. No. Employee Name Employee ID Department

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
Daily Employee Strength
ker May 2023
Wed Thu Fri Sat Sun Mon
Designation
1-May 2-May 3-May 4-May 5-May 6-May

SL UL CL
V V V V V
UL
CL
ML ML
ly Employee Strength 1 1 3 2 2 3
2023 Leave

Tue
Unpaid Casual Maternity
7-May Sick Leave Vacation
Leave Leave Leave
1 0 1 1 0
V 0 13 0 0 0
0 0 1 0 0
0 0 0 1 0
ML 0 0 0 0 27
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
2
Company Name
Employee Evaluation Template
Designation:
Salary Grade/Band:
Name of Employee:
Department:
Evaluation Purpose:

FUNCTIONAL SKILLS Max. Marks 50


CRITERIA SCORE SUB-TOTAL
Quality of Work (Out of 15 Marks) 15
Accuracy, neatness and timeliness of work 5
Adherence to duties and procedures in Job Description and Work
5
Instructions
Synchronization with organizations/functional goals 5
Work Habits (Out of 20 Marks) 20
Punctuality to workplace 5
Attendance 5
Doest the employee stay busy, look for things to do, takes
5
initiatives at workplace
Submits reports on time and meets deadlines 5
Job Knowledge (Out of 15 Marks) 15

Skill and ability to perform job satisfactorily 5

Shown interest in learning and improving 5

Problem solving ability 5


TOTAL 50
Scoring System
Attribute Score
Outstanding 5
Exceeds Requirements 4
Meets Requirements 3
Need Improvement 2
Unsatisfactory 1

RECOMMENDATIONS

Evaluator's Name:
Signature:
Date:
Name
Date
on Template
Division:
Manager Name:
Joining Date:
Review Period:
Total Overall Score : (Out of 100 points) 100

INTERPERSONAL SKILLS Max. Marks 25


CRITERIA SCORE SUB-TOTAL
Interpersonal relations/ behaviour (Out of 25 Marks) 25
Responds and contributes to team efforts 5

Responds positively to suggestions and instructions and criticism 5

Keeps supervisor informed of all details 5


Adapts well to changing circumstances 5
Seeks feedback to improve 5

LEADERSHIP SKILLS Max. Marks 25

CRITERIA SCORE SUB-TOTAL


Leadership (Out of 25 Marks) 25
Aspirant to climb up the ladder, accepts challenges, new
10
responsibilities and roles. (out of 10)
Innovative thinking - contribution to organizations and functions
10
and personal growth. (out of 10)
Work motivation. (out of 5) 5
TOTAL 100
OVERALL PROGRESS
Employee performance and learning is unsatisfactory and is failing to improve at a
Yes
satisfactory rate
Employee performance and learning is acceptable and is improving at a satisfactory
No
rate

Employee has successfully demonstrated outstanding overall performance Yes

FINAL COMMENTS

Director's Name:
Signature:
Date:
Employee Training Log
Sr. Training
No. Employee ID Employee Name Department Designation
Start Date

1 BAC12345 Raj Sharma Administration Admin Assist. 1.5.19


2 BAC12346 Ajith K Rane Marketing Telecaller 2.5.19
3 BAC12347 Geeta Kumari Marketing Telecaller 3.5.19

4 BAC12348 Ankita Sales Team Leader 4.5.19

5 BAC12349 Sujeet Sales Sales Rep 5.5.19


6 BAC12350 Abhinandan Marketing Telecaller 6.5.19

7 BAC12351 Gurukrupa Sales Sales Rep 7.5.19

8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
7 Employees Under Training
og
Training Re-Training
Skills To Upgrade Type
End Date Days Start Date End Date Days

5.5.19 5 11.5.19 12.5.19 2 Call Management Indoor


16.5.19 15 24.5.19 27.5.19 4 Customer Support Indoor
4.5.19 2 8.5.19 8.5.19 1 Customer Support Indoor

8.5.19 5 9.5.19 9.5.19 1 Team Spirit Outdoor

9.5.19 5 Sales Pitch Outdoor


10.5.19 5 Customer Support Indoor

11.5.19 5 Sales Pitch Outdoor


Location Score Trainer's Note

Room -3, A Block 8


Room-8, C Block 9
Room-8, C Block 4

BV Consultants,
5
ABC Bldg

BV Consultants,
7
ABC Bldg
Room-8, C Block 2

BV Consultants,
5
ABC Bldg
Employee Resignation Sched

Sr.
Name Designation Department
No.
1 Ajith K Rane Admin Officer Finance
2 Geeta Kumari Secretary Director's Office
3
4
5
6
7
8
9
10
11
12
13
14
15
Prepared by: Frequency:
Circulation to:
Employee Resignation Schedule As On

Period of Date of Resignation


Acceptance Handover Status
service Yrs Resignation Effective Date
3.4 5-Dec-16 Accepted 1-Apr-17 Completed
6.0 4-Jan-17 Pending

y:
Remarks

1 Month salary advance

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