(SESSION 2023-24)

CLASS –X
INFORMATION TECNOLOGY
PROJECT FILE
(Inventory Control Management)
Student name-
Roll No-

SUBMITTED TO-

Acknowledgment

1
CERTIFICATE

2
 This is to certify that………………………………………………Students of class X have
successfully completed his/her Information Technology project on “Inventory
Control management database “Under the guidance of …………………………………

Life career sr.sec school Amla for the academic session 2023-24

Teacher sign…………………………….

Date…………………….

INDEX
3
S.NO TOPIC NAME P.G NO.

Creating database using open office 6-7

1.
 Create a new database

To Create a Table 7-12

2.
 Using Table Wizard
 Create table in Design View
 Inserting Data in the Table

Create a Query 13-17

3.
 Design view
 Table wizard

Relationships in Two Tables 18-19

4.
Create Form Using Wizard 19-22
5.
Creating Reports using wizard 23-26
6.
Conclusion 27
7.

Abstract
Topic: Inventory Control Management data base design
4
An inventory management system has several critical component s. it is the
process by which the tracking of good throughout the entire supply chain, from
purchasing to production to end sales. It is a combination of hardware and
software technology, which tracks and manages product inventory, product
sales and other productions processes.

It works by tracking the two main function of warehouse: Receving Shipping.

First of all we will have to properly think of the useful field required and insert
them in tables. Here we will require two tables- Suppliers, item.These will
contain some important records like supplierid, suppliername, address, city,
phone number and item
item_code,item_name,price,SKU,shipping_wt,packaing_fee etc.After that we
will try to fill records in these tables using Forms. Then we will take out
important information’s using Query. And at last we will have present then in
presentable format using Reports.

This study focuses on Inventory database which is centralized repository for all
inventory data in an organization. A database for Inventory management
system allows balancing inventory costs and risks against the desired inventory
performance metrics. This inventory is eliminating paper work, human faults,
manual delay and speed up process. This inventory management system will
have the ability to track sales and available inventory, tell a shopkeeper when
it’s time to reorder and how much to purchase. It will make easier for us to
track the actions of products as we will make Query of products that are higher
in quantity so that the management becomes easier.

1.CREATING DATABASE USING OPEN OFFICE

5
• To open Open Office, click Start>Programs>OpenOffice.org 4 >
OpenOffice.org.

Alternatively, you can also double-click on the OpenOffice.org 4 shortcut on the

desktop if available. You should see a Window similar to the one displayed below

Select the option database to open the base application.

 You should be guided through the Database Wizard for creating a
database.
 You will see a dialog box similar to the one displayed below.

Create a new database

6
1. You can also open an existing database file that you have already created by selecting the
option Open an existing database file
2. Click Next.
3. Click Finish.

4. The Save As dialog box appears as shown below.

5. Specify a name for the database in the File name: field and click Save.

2. To Create a Table Using Table Wizard

7
 1. Create table in Design View
2. Use Wizard to Create Table

Creating table using Design View(Table-1-ITEM)

1. Click on Create Table in Design View… option available under Tasks and a Table Design
window appears as shown below.

2. Specify the field name and data type of the field to be created by selecting the appropriate
type available under Field type dropdown list.

8
3. Write the table name ITEM.

4. Click OK

Inserting Data in the Table

9
Create a Table Using Table Wizard(Table-2 SUPPLIERS)
A table can be created using the predefined steps and table structure(s) in Base.
The following are the steps to create a table:

1. Click on Tables > Use Wizard to Create Table, the window shown below will open

2. Select Fields > Choose Category > Select the table

3. Click on Next Button.

10
4. After setting the properties of the fields such as field name, type.

5.Click on Next Button.

6. After setting the Primary Key click on Next Button.

7. The option to insert the data immediately will be selected by default

8. Click on Finish to insert the data in the table.

11
12
 3.Create a Query design view
Basic steps to create query in design view:

1. Select the object type queries in the database.

2. Perform the command Create Query in Design View.

3. Select and ADD the Tables from which to retrieve data for the result.

13
4. Select the Table fields that are to be included in the query result.
5. Set the query criteria for the fields.

6. Save the query and entering query name for it .

7. In the main database window, under Queries object in database pane, you
can see your query’s name display.

14
Create a Query from table wizard
1. In the database on table, you want to create a query.
2. In the database window, Select Queries from the left pane and click Use
Wizard to Create Query.
3. Query wizard will start. We selected the table Suppliers.

4. After select the field name from the left box, Click Next.

5. You can specify the Sort order by selecting the sort fields.

15
 6. Next, you need to specify the condition or search condition.

7. Next, specify the Alias names for the values.

8. It will show your query. Click Finish.

16
 9.Finally, It will show you records .

4.Relationships in Table
17
You can create a relationship between any two tables by selecting Relationships…
option from the Tools menu.

1. Add the tables in amongst which you want to create the relationship. Select
the tables and click on Add button.

2. Click on Insert option and select New Relation… option in Relation Design
window.

3. One to One Relationship, In this relationship, both the tables must have
primary key columns. Example: In the given tables SUPPLIERS and ITEM.
ITEM CODE in ITEM table and SupplierID in SUPPLIERS table are the primary
keys.

18
5.Create Form Using Wizard
To create a form, Click on Forms option located under Database section.

Steps To Create Form Using Wizard

1. Click Use Wizard to Create Form… option under Tasks group. The Form
Wizard dialog box appears as shown below.

2. You can select selective fields to be sent onto the form by selecting the field
name and clicking >button.
19
3. Now you need to arrange selected fields in a form. You can use different styles
from the list displayed below.

4. Click next; you can select the data entry model.

20
5. Click next; you should where in you can specify the styles to be used in the
form.

6. Click next; you see where you can specify the name of the form. Click Finish.

21
7. A form window appears. The records in the table are displayed automatically
within the form that you just created.

22
6. Creating Reports using wizard
The steps to create followed are:

1. Click on Reports section under Database in the Open Office base

application.
2. Once you select the option, you should see a window similar to the one
displayed below.

3. Click on Use Wizard to Create Report… option available under Tasks. Select
the Use Wizard to Create Report… option.
4. Select all the table fields by selecting the >> button, once you click the next.

23
5. Redefine the label of the fields in the reports or else you can set the default
name. Click Next

6. Select define grouping for the fields of the table. click Next .

7. Sort the field variables in the report by selecting the appropriate field and
sorting method. Click Next.

24
8. Select the layout of the report by selecting the appropriate option available
under the Layout of data down list and select the orientation of the report. click
Next .

9. Define a name for the report or you can use the name of the table itself for the
report also. Click Finish.

10. Now create a report.

25
26
7. CONCLUSION
In this data base project we have successfully drawn out the
efficient data required for a useful database regarding
inventory control management. This help companies which and
how much stock to order at what time. This database provides
companies with an accurate, up-to-date picture of stock levels
for each product so that they have sufficient stock to meet
customer demand without over stocking. All the tables are
providing sufficient records and fields helping the working
proper inventory management. The supplier information in this
database also makes it quicker and easier to place orders or to
find alternative suppliers if one company cannot meet your
delivery requirements. Accurately maintaining figure on the
finished goods inventory makes it possible to quickly convey
information to sales personnel as to what is available and ready
for shipment at any given time by buyer. So, our database is
containing all these useful and sufficient information to make
the supplying chain efficient and effective.

27
28