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This document describes an e-billing and invoice system project. It includes sections on the introduction, objective, development tools, features, user profiles, hardware and software requirements, data flow diagram, entity relationship diagram, conclusion, and future enhancements. The objective is to automate the current manual billing system and create a searchable customer and product database with invoice generation and reporting capabilities while improving security and data sharing.

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63 views18 pages

Print 2

This document describes an e-billing and invoice system project. It includes sections on the introduction, objective, development tools, features, user profiles, hardware and software requirements, data flow diagram, entity relationship diagram, conclusion, and future enhancements. The objective is to automate the current manual billing system and create a searchable customer and product database with invoice generation and reporting capabilities while improving security and data sharing.

Uploaded by

lalaspnup
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PROJECT

ON
E-Billing And Invoice System
Submitted By:
Mohd Aslam
Kulvir Singh
Vipul Varshney
CONTENTS
 INTRODUCTION
 OBJECTIVE
 DEVELOPMENT TOOLS AND TECHNOLOGIES
 FEATURES / FUNCTIONALITY
 USER PROFILE
 SOFTWARE AND HARDWARE REQUIREMENT
 E-BILLING AND INVOICE SYSTEM DATA FLOW
DIAGRAM
 E-BILLING AND INVOICE SYSTEM DATA SCHEMA ER-
DIAGRAM
 CONCLUSION
 FUTURE ENHANCEMENT
INTRODUCTION
The client uses MS Excel, and maintains their
product list, customer list, and prints the
invoice, however it is not possible them to
share the data from multiple system in multi
user environment, there is lot of duplicate
work, and chance of mistake. When the
product price are changed they need to
update each and every excel f ile. There is no
option to nd and print previous saved invoice.
There is no security; any body can access any
report and sensitive data, also no reports to
f in d out the sales volume, stock list, and
summary report. This eBilling and invoicing
system is used to overcome the entire problem
which they are facing currently, and making
complete atomization of manual billing and
invoicing system
OBJECTIVE
This section presents a conceptual overview of the solution, and then
provides an introduction to its requirements
SOLUTION CONCEPT
The E-Billing and Invoice System consists of
Customer, Products, Billing Generation :
Automate the current manual bill generation system and maintain the
searchable customer, products database and product invoice, maintain
the data security, user rights.
Report Generation
A Report Generation system generates reports for the user and management
of
E-Billing and Invoicing System.
The Report Generation system has following features:
1. Billing summary reports: It has the selection criteria for the date
range.
2. Stock Details and stock summary reports: It shows every details of
the stock and can be used to monitor the sales pattern.
3. All reports can be exported in dif ferent format includes Text File,
CSV File, MS Excel, MS Word File.
4. All report can be printed from any type of printer.
Development Tools and
Technologies
Front End
Visual Basic6
VB6 is built on the Windows Server System to take major advantage of the
OS and which comes with a host of di erent servers which allows for
building, deploying, managing and maintaining Windows Based solutions.
The Windows Server System is designed with performance as priority and
it provides scalability, reliability.
The advantage of VB 6.0 includes
Rapid Application Development (RAD) Support.
Powerful Windows-based Applications

Simpli ed Deployment

Powerful, Flexible, Simpli ed Data Access

Improved Coding

Direct Access to the OS Platform

Object-Oriented Constructs

COM Interoperability
Back End
MS Access
MS Access is desktop RDMS support small application with all features
like relational query, di erent data types, joins, and query.
The advantage of MS Access
 Easy to use and easy to deployment.
 Integration with Windows OS
 Scalability
 Import and Export of data in all major database system.
 Centralized Management
 Reliability
 Automating Tasks
Features And Functionality
Manage Customers - Analyze Customers
1: Must be able to sort customers by amount of
sales of particular products
2: Must be able to analyze customer data
3: Must be able to identify sales trends
4: Must be able to sort customers by amount of sales
5: Must be able to sort customers
6: Must be able to identify drops in sales
7: Must be able to identify drops in a customer's sales
User Pro les
The following user types are expected for the E-Billing and Invoicing System:
User Brief Description of Use Actions
S a l e s Downloads and uploads customer and order
Representative information, which a ects accounting, inventory
and product data. View customer and product
data as described in metrics and deliveries.
Manager All sales representative use actions, and
management reports, quota establishment,
reporting and adjustment.
Accountant View and print stocks, track orders. Update
product details like price.
MIS Executive Generate reports, view and print inventory
reports, view and print stock reports.
Software and Hardware Requirement
General Requirement for Server/Client
Type Software Hardware
Work Station/ 1. Windows XP or Later 1. P-4
Node 2. VB Run time 2. RAM -256 MB
3. MS O ce 2003
Database 1.Win2000 Advance 1.P-4
Server Server or Later 2.RAM- 2GB
3.Hard Disk-160GB

Application 1.Win 2000 Advance 1.P-4


Server Server or Later 2.RAM- 1GB
3.Hard Disk-40GB
Data Base Server Application Server

Workstation 1 Workstation 2 Workstation 3 Workstation N


E-BILLING AND INVOICE SYSTEM DATA
FLOW DIAGRAM
E-BILLING AND INVOICE SYSTEM DATA SCHEMA
ER-DIAGRAM
CONCLUSION
This project was developed to ful ll user and business requirement
for making the billing process fast and accurate. It also maintains
the history of bills produced by the organization. However there
are lots of scopes to improve the performance of the eBilling and
Invoice System in the area of user interface, database performance
, and query processing time.
FUTURE ENHANCEMENT
The future enhancements that are possible in the project
are as follows.
 Linking and integration of any legacy system for
accounting.
 Integration with travel agent through Web Services
 Electronic Data Interchange (EDI) system between
banks, other credit veri cation agency and their vendors
 In the area of data security and system security.
 To optimize the query which is embedded in the system.
Thank You

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