Lab Manual

Subject Name: Computer Application for

Business Lab

Subject Code: CM3SE05

 LIST OF EXPERIMENTS

Course Name: Computer Application in Business

Course Code: CM3SE05

Sr. No. Experiment Name

1 Basic functioning of computer

2 Basic Linux Commands
3 To study Microsoft Word
4 How to change text format in MS word
5 How to use mail merge using an Excel spreadsheet
6 How to create a graph using spreadsheets
7 To create a formula in cell C2 that multiplies a value entered In cell A2 by a value in
cell B2.
8 To create a two data series chart in Excel
9 How to work with Master Slide
10 Create a power-point slide using various features.
Experiment-5 How to use mail merge using an Excel spreadsheet

Step 1: Prepare data in Excel for mail merge

The most important step in the mail merge process is to set up and prepare your data. You'll use
your Excel spreadsheet as the data source for the recipient list.

Here are some tips to prepare your data for a mail merge. Make sure:

 Column names in your spreadsheet match the field names you want to insert in your mail
merge. For example, to address readers by their first name in your document, you'll need
separate columns for first and last names.
 All data to be merged is present in the first sheet of your spreadsheet.
 Data entries with percentages, currencies, and postal codes are correctly formatted in
the spreadsheet so that Word can properly read their values.
 The Excel spreadsheet to be used in the mail merge is stored on your local machine.

Step 2: Start the mail merge

1. In Word, choose File > New > Blank document.

2. On the Mailings tab, in the Start Mail merge group, choose Start Mail Merge, and then
choose the kind of merge you want to run.
 3. Choose Select Recipients > Use an Existing List.

4. Browse to your Excel spreadsheet, and then choose Open.

5. If Word prompts you, choose Sheet1$ > OK.

Edit your mailing list

You can limit who receives your mail.

1. Choose Edit Recipient List.

2. In the Mail Merge Recipients dialog box, clear the check box next to the name of
any person who you don't want to receive your mailing.
Step 3: Insert a merge field

You can insert one or more mail merge fields that pull the information from your spreadsheet
into your document.

To insert an address block for an envelope, a label, an email message, or a letter

1. On the Mailings tab, in the Write & Insert Fields group, choose Address Block.

2. In the Insert Address Block dialog box, choose a format for the recipient's name as
it will appear on the envelope.

3. Choose OK.
4. Choose File > Save.

To insert a greeting line in an email message or a letter

1. On the Mailings tab, in the Write & Insert Fields group, choose Greeting Line.
 2. In the Insert Greeting Line dialog box, do the following:
o Under Greeting line format, change the salutation if necessary by choosing
the greeting (Dear is the default), the format for the recipient name, and the
ending punctuation (a comma is the default).

and

o Under Greeting line for invalid recipient names, choose an option in the
salutation list.
3. Choose OK.
4. Choose File > Save.

To insert data from your spreadsheet in an email message or a letter

1. On the Mailings tab, in the Write & Insert Fields group, choose Insert Merge Field.
2. In the Insert Merge Field dialog box, under Fields, choose a field name (column name
in your spreadsheet), and then choose Insert.
3. Repeat step 2 as needed, and choose Close when done.
4. Choose File > Save.

For more information about adding fields from your spreadsheet to the merge document,
see Insert mail merge fields. And if you're interested in learning more about options for setting
up email message, see Email merge in Word.

Step 4: Preview and finish the mail merge

After you insert the merge fields you want, preview the results to confirm that the content is
okay. and then you're ready to complete the merge process.

1. On the Mailings tab, choose Preview Results.

 2. Choose the Next or Previous record button to move through records in your data
source and view how the records will appear in the document.
3. In the Finish group, choose Finish & Merge, and choose Print Documents or Send E-
mail Messages.

Step 5: Save your mail merge

When you save the mail merge document, it stays connected to your data source. You can reuse
the mail merge document for your next bulk mailing.

 Open the mail merge document and choose Yes when Word prompts you to keep the
connection.
Experiment-4 How to change text format in ms word

To change the font size:

1. Select the text you want to modify.

2. Click the drop-down arrow next to the Font Size box on the Home tab. A drop-
down menu appears.
3. Select the desired font size from the menu. Alternatively, you can type the value
you want and then press Enter on your keyboard.

You can also use the Grow Font and Shrink Font commands to change the size.
To change the font:

1. Select the text you want to modify.

2. Click the drop-down arrow next to the Font box on the Home tab. The Font drop-
down menu appears.
3. Move the mouse pointer over the various fonts. A live preview of the font will
appear in the document.

4. Select the font you want to use. The font will change in the document.

To change the font color:

1. Select the text you want to modify.

2. Click the Font Color drop-down arrow on the Home tab. The Font Color menu
appears.
3. Move the mouse pointer over the various font colors. A live preview of the color
will appear in the document.
 4. Select the font color you want to use. The font color will change in the document.

Your color choices aren't limited to the drop-down menu that appears. Select More
Colors at the bottom of the list to access the Colors dialog box. Choose the color you
want, then click OK.

To highlight text:

1. From the Home tab, click the Text Highlight Color drop-down arrow.
The Highlight Color menu appears.

2. Select the desired highlight color.

3. Select the text you want to modify. It will then be highlighted.
 4. To switch back to the normal cursor, click the Text Highlight Color command.

To use the bold, italic, and underline commands:

1. Select the text you want to modify.

2. Click the Bold, Italic, or Underline command in the Font group on the Home tab.

To change text case:

1. Select the text you want to modify.

2. Click the Change Case command in the Font group on the Home tab.
3. Select the desired case option from the list.
To change text alignment:

1. Select the text you want to modify.

2. Select one of the four alignment options from the Paragraph group on
the Home tab.
o Align Text Left: Aligns all selected text to the left margin
o Center: Aligns text an equal distance from the left and right margins
o Align Text Right: Aligns all selected text to the right margin
o Justify: Aligns text equally on both sides and lines up equally to the
right and left margins; used by many newspapers and magazines
Experiment-6: How to create a graph using spreadsheets?

Enter your data into the spreadsheet. For example, in a graph showing the amount of money
spent over the course of a day where "X" is the time of day and "Y" is the amount of money
remaining:
 A1 would say "Time".

 B1 would say "Money".

 A2 and down would have different times of the day (e.g., "12:00" in A2, "13:00" in A3,
etc.).

 B2 and down would have decreasing amounts of money corresponding to the time in the
A column (e.g., "$20" in B2 would mean one had 20 dollars at noon, "$15" in B3 would
mean one had 15 dollars at one o'clock, etc.).

Click the top left cell. If you're following the above template, this will be the A1 cell. Doing so
will select it.

Hold down ⇧ Shift and click your data's bottom right cell. Performing this action will
highlight all of your data.

Click the Insert tab. You'll see this option in the green section of the top of the Excel window,
to the right of the Home tab.
Click Recommended Charts. It's toward the middle of the group of options near the top of the
window.

Click a chart option. You can choose from a list of recommended charts based on your data, or
you can click the All Charts tab at the top of this window to select one of Excel's many graph
variants.

Click OK. It's in the bottom right corner of the Recommended Charts window. Doing so will
create a chart from your selected data in the format of your choosing.
 You can edit the graph's title by clicking it and then typing in a new title.
Experiment-:7 To create a formula in cell C2 that multiplies a value entered in cell A2 by a
value in cell B2

1. Select cell C2.

2. Type = (equal sign).
3. Select cell A2 in the worksheet by using the mouse or the keyboard.
This action places the cell reference A2 in the formula in the cell.
To start the formula, type =, and then select cell A2.

4. Type * (Shift+8 on the top row of the keyboard).

5. Select cell B2 in the worksheet by using the mouse or the
keyboard. This action places the cell reference B2 in the formula.

6. Press Enter.
Excel displays the calculated answer in cell C2 and the formula =A2*B2 in the Formula bar.