Section 2 - Bid Data Sheet 2-1

Section 2: Bid Data Sheet

This Section consists of provisions that are specific to each procurement and supplement the
information or requirements included in Section 1 (Instructions to Bidders).

A. General

ITB 1.1 The number of the Invitation for Bids (IFB) is:

DM/GC/COR-OF/216

ITB 1.1 The Name of the Local Competitive Bidding (LCB) is:

DM/GC/COR-OF/216: Consultancy Services for Preparation of

Zonal Development Plans for the TOD Zones falling in Meerut
Development area for Delhi – Ghaziabad – Meerut RRTS Corridor.

The Identification Number of the LCB is: DM/GC/COR-OF/216

Replace point no. 5 of Submission of Bid with the following:

ITB 1.3
5) Bid Security: Bidder should submit the Bid Security as per instruction
specified under ITB 19 (Bid Data Sheet) of the bidding documents.

ITB 2.1 Source of Fund by NCRTC

ITB 4.1 Joint Venture (JV) is not permitted

Replace ITB 4.2 (a) & (b) with the following:

ITB 4.2
(a) The Bidder, and all parties constituting the Bidder (including Sub-
Contractor if permitted), is/are registered by the Competent Authority,
if required so, as per the restrictions under 144(xi) of the General
Financial Rules (GFRs) as issued by Letter number F.7/10/2021-PPD(1)
dated 23.02.2023 of Procurement Policy Division, Department of
Expenditure (DoE) under Ministry of Finance; Government of India or
any subsequent amendment on the subject matter issued by
Government of India till Deadline for Bid Submission.

(b) All the Bidders, irrespective of the Country of incorporation, will also
have to certify that they are either not required to be registered OR are
registered, if required to do so under 4.2 (a) (Refer Bidding Form UT –
1).

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B. Contents of Bidding Documents

Replace ITB 6.1 with the following:

ITB 6.1
The Bidding Document consist of Parts I, II, and III, which include all the
sections indicated below, and should be read in conjunction with any
addenda/corrigenda issued in accordance with ITB 8.

PART I Bidding Procedures

Section 1 - Instructions to Bidders (ITB)
Section 2 - Bid Data Sheet (BDS)
Section 3 - Evaluation and Qualification Criteria (EQC)
Section 4 - Bidding Forms (BF)
Section 5 - Nationality

Price Bid in excel format

PART II Requirements
Section 6 – Scope of Work

PART III Conditions of Contract and Contract Forms

Section 7 - General Conditions of Contract (GCC)
Section 8 - Special Conditions of Contract (SCC)
Section 9 - Contract Forms (CF)
Replace ITB 7.1 with the following:
ITB 7.1
A Bidder requiring any clarification on the Bidding Document shall contact
the Employer through e-procurement portal of NIC
https://etenders.gov.in/eprocure/app or through authorized e-mail id of
Employer or raise its inquiries during the pre-bid meeting if provided for in
accordance with ITB 7.4. The deadline for seeking clarification by the bidder
shall not be later than 14 days (up to 17:00 Hrs. IST) prior to the deadline for
submission of bids.

The Employer will respond to any request for clarification at least 07 days
prior to the deadline for submission of bids through e-procurement portal or
through authorized e-mail id of Employer.

The Employer may, if necessary, amend the Bidding Document as a result of

a request for clarification, then it shall do so following the procedure under
ITB 8 and ITB 22.2.

ITB 7.4 Pre-bid Meeting:

The Prospective Bidder’s designated representative are invited to attend a

pre-bid meeting which will be conducted through Video Conferencing (VC)
Mode, as per the schedule given below. The purpose of the meeting will be to
clarify issues and to answer questions on any matter that may be raised at

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that stage.

Date: 17.04.2023; Time: 1500 Hrs (IST)

The Prospective Bidders who wish to join the Video Conferencing shall send a
request email on the Official email Id of Procurement Cell (i.e.
[email protected]) by 16.04.2023 up to 17:00 hours so that a link
for Video Conferencing can be sent by NCRTC at that email Id.

Please note that the request received from the prospective Bidder (With
details of the Company, its address, and the name and designation of the
person attending the VC) will be entertained. They should also mention the
email ID through which VC is desired to be joined.

Based on the number of requests received by various Bidders NCRTC may

allow maximum of two email Ids for one company to participate in the VC.

Any request for VC received after the given date and time for sending the link
for VC may not be entertained by NCRTC.

Prospective Bidders will be able to join the VC through the link provided to
them on Email ID on which the link has been requested by them.

During this pre-bid meeting, prospective Bidders may request clarifications

of the Services or any other aspects of the Bidding Document.

Site visit by the Employer will not be organized. However, it is

recommended to be undertaken by the bidder at its own cost.

C. Preparation of Bids

ITB 11.2 (e) Replace ITB 11.2 (e) with the following:

Bidders shall upload the duly signed scanned copy of the Bid Security
document online on the e-bidding portal https://etenders.gov.in/eprocure/app
along with Bid submission. However, the original copy of same Bid
Security document shall be submitted by the Bidder at the Employer’s
address indicated in the BDS before the date and time specified in the
bidding document. The Original Bid security received in physical form
should be the original Bid Security instrument of the scanned copy uploaded
in the e-bidding portal of NIC along with the Bid and no deviation

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whatsoever shall be accepted in this regard.

The bid shall be considered as non-responsive in case of non-submission of

scanned copy of Bid Security in the e-bidding Portal along with submission
of bid. The bidder shall also be considered as non-responsive in case
original Bid Security which was uploaded with the bid on e-bidding Portal,
is not submitted to NCRTC before the date and time specified in the bidding
document.

ITB 11.2 (i) The Bidder shall submit with its Technical Bid the following additional
documents as furnished in Section 4 (Bidding Forms): NIL

ITB 11.3 (d) The Bidder shall submit with its Price Bid the following additional
documents: NIL

ITB 13.1 Alternative Bids not permitted.

ITB 13.2 Alternative times for completion not permitted

ITB 13.4 Alternative technical solutions not permitted.

ITB 14.2 The Bidder shall quote the prices of the works as per option (d).

ITB 14.7 The total Bid Price is exclusive of Goods and Service Tax (GST).

ITB 15.1 Bidder shall quote their offer only in Indian Rupees (INR).

ITB 15.2 The currency(ies) of Payment: INR

ITB 17.2 Domestic preference is applicable

ITB 18.1 The bid validity period: 180 days

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ITB 18.2 ITB 18.2 replace with the following clause:

In exceptional circumstances, prior to the expiration of the bid validity

period, the Employer may request Bidders to extend the period of validity of
their Bids. The request and the responses shall be made in writing.

If a bid security is requested in accordance with ITB 19, it shall also be

extended upto the date mentioned in the letter of request for extension. A
Bidder may refuse the request without forfeiting its bid security. A Bidder
granting the request shall not be required or permitted to modify its bid.

ITB 19 ITB 19 (19.1 to 19.6) Replace with the following clauses:

Bid Security

19.1 The Bidder shall furnish as part of its bid, a bid security in stipulated
form with requisite validity and for the said amount of Currency as
specified in clause 1.2 (a) of IFB (Bid Schedule).

a. Bidders are required to upload the duly signed scanned copy of the Bid
Security in the E-Procurement portal of NIC (CPP Portal) with the
offer on e-procurement portal. However, Original of the same Bid
Security which was submitted with the offer on e­Procurement Portal
of NIC should also be submitted by the Bidders at the Employer’s
address indicated in the BDS/IFB before the date and time specified in
ITB 22.1. The Original Bid security received in physical form should
be the original Bid Security instrument of the scanned copy uploaded in
the e-bidding portal of NIC along with the Bid and no deviation
whatsoever shall be accepted in this regard.

b. The bid shall be considered as non-responsive in case of non-submission

of scanned copy of Bid Security in the e-bidding Portal along with
submission of bid. The bidder shall also be considered as non-
responsive in case original Bid Security which was uploaded with the
bid on e-bidding Portal, is not submitted to NCRTC before the date and
time specified in ITB 22.1.

19.2 The bid security shall be, at the Bidder’s option, in any of the following
forms:
(a) A Cashiers or Banker’s certified cheque or Bank draft drawn on
a Scheduled Commercial Bank in India in favour of “National
Capital Region Transport Corporation Ltd.” payable at New
Delhi; or

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(b) An unconditional bank guarantee (BG) using the Form given in

Section 4: Bidding Forms. The bank guarantee shall be from a
bank having minimum net worth of over INR 5000 million
from the specified banks as under:

(i) a Scheduled Commercial Bank in India, or

(ii) a Foreign Bank which do not have operations in India is

required to provide a counter-guarantee by a scheduled
Bank in India,

(c) The Scheduled Commercial Bank issuing the Bank Guarantee

preferably on “Structure Financial Messaging System
(SFMS)” platform. A separate advice of the BG shall
invariable be sent by the issuing bank to the Employer’s Bank
through SFMS.

Further, the Bid Security in Original form along with a copy of

“MT760COV (in case of Bank Guarantee message) /
MT767COV (in case of Bank Guarantee amendment message)
Report” sent by the BG issuing Bank Sealed in an envelope shall
be submitted as stated in clause 1.2 (a) of IFB.

The Issuing Bank shall send the SFMS to:

Beneficiary: National Capital Region Transport Corporation

Limited
Bank Name: HDFC Bank
Account No. 50200029737870
IFSC Code: HDFC0000003

The bid security shall be valid up to the date as mentioned in IFB

under clause 1.2 (a) (Bid Schedule), or up to the date mentioned in
the letter of request for extension, if any under ITB 18.2.

d) Fixed Deposit Receipt (FDR) of a Scheduled Commercial bank /

Post office based in India duly pledged in favour of “National
Capital Region Transport Corporation Ltd.”

19.3 Any bid not accompanied by an enforceable and compliant bid security,
as required in accordance with ITB 19.1, the Employer has the right to
reject such bid.

19.4 The bid security of unsuccessful Bidders shall be returned as promptly

as possible upon the successful Bidder’s furnishing of the performance
security pursuant to ITB 40. However, bid security of those bidders
who have not been technically qualified shall be returned after opening

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of price bid.

19.5 The bid security of the successful Bidder shall be returned as promptly
as possible once the successful Bidder has furnished the required
performance security and signed the Contract.

19.6 The bid security shall be forfeited:

(a) if a Bidder withdraws its bid during the period of bid validity
specified by the Bidder on the Letter of Bids
(b) if a Bidder misrepresents or omits the facts in order to
influence the procurement process;
(c) if the successful Bidder fails to:
(i) sign the Contract in accordance with ITB 45;
(ii) furnish a performance security in accordance with ITB 44;
(iii) accept the correction of its Bid Price pursuant to ITB 34.2;
or
(iv) furnish a domestic preference security if so required.
(d) if the affidavit submitted by the bidder or its constituents in
pursuance to ITB clause 4.4 or any of the declarations of Letter
of Technical Bid submitted by the bidder has been found to be
false at any stage during the process of bid evaluation.
(e) In case the bidder who has been exempted for submission of
Bid Security being Micro & Small Enterprise/ Startup Business,
and;
(i) withdraws his Bid during the period of Bid validity; or
(ii) becomes the successful bidder, but fails to commence the
work (for whatsoever reasons) as per terms & conditions of
bid; or
(iii) refuses or neglects to execute the contract; or
(iv) fails to furnish the required Performance Security within
the specified time,
Then such bidders shall be debarred from participating in future
bids for a period of 02 year from the date of discharge of bid /
date of cancellation of LOA / annulment of award of contract as
the case may be. Thereafter, on expiry of period of debarment,
the bidder may be permitted to participate in the procurement
process only on submission of required Bid Cost / Bid Security.
(f) Further the Employer may advise the authority responsible for
issuing the exemption certificate to take suitable actions
against the bidder such as cancellation of enlistment certificate
etc.

19.7 In case the bid security is submitted in the form of

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Bank Guarantee/FDR, the same shall be verified by the Employer

from the issuing bank for its genuineness.

19.8 If the bid security is required as per ITB 19.1, the bid security of a
Joint Venture shall be in the name of the Joint Venture that submits
the Bid. If the Joint Venture has not been legally constituted at the
time of bidding, the bid security shall be in the name of any or all of
the Joint Venture partners.

ITB 20.4 Deleted

D. Submission and Opening of Bids

ITB 21.4 to
Add a new clause in ITB 21 as 21.4 to 21.7 after 21.3:
21.7
21.4 Bidders are required to upload the duly signed scanned copy of the Bid
Security /Relevant details of MSEs / Startup business registration in
the E-Procurement portal of NIC (CPP Portal) with the offer on e-
procurement portal. However, Original of the same Bid Security which
was submitted with the offer on e­Procurement Portal of NIC should
also be submitted by the Bidders at the Employer’s address indicated
in the BDS/IFB before the date and time specified in ITB 22.1. The
Original Bid security received in physical form should be the original
Bid Security instrument of the scanned copy uploaded in the e-bidding
portal of NIC along with the Bid and no deviation whatsoever shall be
accepted in this regard.

The bid shall be considered as non-responsive in case of non-

submission of scanned copy of Bid Security/Relevant details of MSEs /
Startup business registration in the e-bidding Portal along with
submission of bid. The bidder shall also be considered as non-
responsive in case original Bid Security which was uploaded with the
bid on e-bidding Portal, is not submitted to NCRTC before the date
and time specified in ITB 22.1.

21.5 The bidder shall seal the “Original Bid Security” in an envelope. The
envelope shall:

a. bear the name and address of the Bidder;

b. bear the address of the Authority as mentioned below where the
Bid Security in physical form is required to be submitted;
Group General Manager /Procurement, National Capital
Region Transport Corporation Ltd., GatiShakti Bhawan,
INA, New Delhi – 110023; and

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Section 2 - Bid Data Sheet 2-9

c. bear the specific identification i.e. Bid No. and Name of Work of
this bidding process as indicated in Clause 1.1 of Section 2: BDS

21.6 Original Bid Security in physical form submitted after due date and
time shall not be accepted and online bids of such bidders shall be
rejected. NCRTC shall not be responsible for delay, loss or non-receipt
of ‘Original Bid Security’ sent by post / courier.

21.7NCRTC shall not be responsible for “Original Bid Security” delivered to

any other place / person in NCRTC other than the designated authority.

ITB 22.1 The Bid submission is through the e-procurement portal

https://etenders.gov.in/eprocure/app as specified in ITB 21.1.
The Bidder shall submit its bid before expiry of the date and time for bid
submission as specified herein.

Uploading of Bidding Document by Employer;

Date:05.04.2023
Pre-bid Meeting;
Date: 17.04.2023, Time: 1500 hrs
Submission of Bid by Bidder;
Start Date: 01.05.2023 from 1500 hrs (IST)
Deadline for Bid submission: 08.05.2023 up to 1500 hrs (IST)
Last Date of Submission of Original Bid Security:
Date: 16.05.2023 Time: 1500 hrs (IST)
Opening of Technical Bid by Employer;
Date: 09.05.2023 Time: 1500 hrs (IST)

ITB 25.3 ITB 25.3 replace with the following clause:

The Technical Bids shall be opened one at a time, and the following shall be
recorded:

a) the name of the Bidder;

b) the presence of a scanned copy of Bid Security/ Relevant details of
MSEs / Startup business registration, if required, and
c) any other details as the Employer may consider appropriate.
Only e-procurement Bids recorded at bid opening shall be considered for
evaluation. No Bid shall be rejected at the opening of Technical Bids.

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E. Evaluation and Comparison of Bids

ITB 29.2 (c) Replace ITB 29.2 (c) with Bid Security.

ITB 32.2 The credentials of Bidder’s subsidiaries, SPVs, parent entities, affiliates,
Subcontractors, Associates, Sister Companies shall not be considered for
qualification of the Bidder unless they are part of Bidding entity.

ITB 33.1 The Employer does not intend for the contractor to execute any specific
elements of the Works through nominated subcontractors.

ITB 34.2 ITB 34.2 Replace with the following clause:

34.2 If the Bidder that submitted the lowest evaluated bid does not accept
the correction of errors mentioned in ITB 14.2 and ITB 34.1, its Bid shall be
disqualified and its bid Security may be forfeited.

ITB 36.1 Following preferences & relaxations shall apply.

A. Purchase Preference Policy for Micro and Small

Enterprises (MSEs) Registered Firms: -

(i) Purchase Preference to Micro and Small Enterprises (MSEs)

as admissible under Government existing policy on the date of
acceptance of bid shall be applicable to Micro and Small
Enterprises (MSEs) registered with any statutory bodies
specified by Ministry of Micro, Small & Medium Enterprises
having Udyog Aadhaar Memoranda shall also be given all
benefits under Public Procurement Policy Order 2012.

(ii) The bidders shall submit photocopy of current and valid

MSEs registration certificate inclusive of all the pages showing
the category of entrepreneur – whether the registered firm is
owned by General or SC/ST entrepreneurs, monetary limit of
their registration for the items tendered to avail the benefits
under the policy. The MSEs shall also submit a copy of
“Entrepreneur’s Memorandum (Part – II)” of the concerned
District Centre where the unit is established. The MSEs must
also indicate the terminal validity date of their registration.

(iii) Such MSE registered firms shall be exempted from payment

of bid document cost and payment of Bid Security.

(iv) Definition of MSEs owned by SC/ST is as given below:

(a) In case of proprietary MSE, proprietor(s) shall be SC/ST.
(b) In case of partnership MSE, the SC/ST partners shall be
holding at least 51% shares in the unit.

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(c) In case of Private Limited Companies, at least 51% share

shall be held by SC/ST promoters.

(v) All bidders registered under Micro and Small Enterprises

(MSEs) shall have to satisfy the eligibility criteria at par with
other bidders. There shall not be any relaxation in eligibility
criteria/bidding process or other bid requirement and L1
price.

(vi) If lowest valid bidder is non-MSE firm, then in such a case

purchase preference facilities shall not be applicable in the bid
as quantity cannot be split. The total quantity shall be offered
to the lowest valid bidder irrespective of their registration
status and the benefit to MSEs shall be limited to exemption
from cost of bid document and bid security only.

(vii) The above facility shall be applicable for single entity and in
case of JV only If all the partners are MSEs.

B. Public Procurement (Preference to Make in India)

In terms of Public Procurement (Preference to Make in India),
Order 2017 circulated by Department for Promotion of
Industry and Internal Trade (Public Procurement Section)
Ministry of Commerce and Industry, vide their letter No. P-
45021/2/2017-PP (BE-II) dt 16.09.2020, Only Class-I Local
Supplier and Class-II Local Supplier are permitted to Bid.
Non-Local Supplier are not permitted to participate in this
Bid.

Purchase Preference will apply as per the provisions of the

order No. P-45021/2/2017-PP (BE-II) dt 16.09.2020 of DPIIT
Public Procurement (Preference to Make in India), including
DPIIT’s Letter No. P-45021/1022/2019-BE-II-Part(1)(E-
50310) dt 04.03.2021 and further amendment from time to
time.

C. STARTUP INDIA

1. All Startups (Whether Micro & Small Enterprises or otherwise)

are exempted from bid cost and bid security.
2. Definition of Startup: Startup means an entity recognized
and registered as Startup by Department of Industrial Policy
and Promotions (DIPP), Ministry of Commerce and Industries,
Govt. of India.
3. Any Relaxation for turnover and past experience, considered by
the Employer for startups shall be as specified in Evaluation
and Qualification Criteria.

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4. Bidder Shall upload the scanned copies of their valid Startup

Business Registration by Department of Industrial Policy and
Promotions (DIPP), Ministry of Commerce and Industries,
Govt. of India. No relaxation shall be given to the Bidder, if the
Bid is not accompanied by such details.

The above facility shall be applicable for single entity and in case of JV only
If all the partners are Startups (Whether Micro & Small Enterprises or
otherwise).
Details of Taxes and Duties to be excluded from evaluation of Bid by
ITB 37.2 (II)
Employer: Goods and Service Tax (GST)
(a) & (b)

Replace ITB 37.6 with following

ITB 37.6
Highest Composite Score

In case of more than one bidder having same highest composite score then
the bidder who has highest technical score (St) shall be considered for
award of work.

Further, in case technical score are also same then the bidder having higher
Average Annual Turnover from Consultancy Services as per Para 2.3.2 of
EQC (Section 3) shall be considered for the award of the work.

ITB 38.1 (c)

Deleted
(iii)

Replace ITB 42.1 with following

ITB 42.1
(i) Negotiations with the bidders being considered for the award of work.
The bidder found successful in accordance with the Section-3 -
Evaluation and Qualification criteria, shall be invited for negotiations.
The negotiations shall generally be for re-confirming the obligations of
the bidder under this bidding document and to discuss issues such as
availability and deployment of Key Expert(s), methodology proposed
to be adopted, work plan etc. However, if considered necessary,
negotiations for reducing the price may also be resorted to.

(ii) If any of the Key Expert(s) of the successful bidder, other than the
Team Leader, scores less than 60% of the maximum marks allotted to
its category, then the concerned Key Expert will have to be replaced
with a Key Expert(s), during negotiations, with Key Expert(s) whose
score will be minimum 60% or more in accordance with the stipulated

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qualification and evaluation criteria for its category(s). The Employer

shall intimate the concerned bidder for the replacement of rejected Key
Expert(s) at the time of inviting the bidder for negotiations and the Key
Expert(s) who is/are rejected shall have to be replaced by the bidder
within 15 days of issue of such communication from the Employer with
another Key Expert(s) whose score will be at least 60% or more in
accordance with the stipulated qualification and evaluation criteria for
its category(s).

(iii) In case the bidder fails to reconfirm its commitment and/or fails to
replace the Key Expert(s) as indicated in clause (i) and (ii) above, its
bid shall be disqualified and next eligible bidder in the ranking shall be
invited for negotiations.

(iv) The Employer shall award the Contract to the Bidder whose bid is
substantially responsive to the Bidding Document, provided further
that the Bidder is determined to be qualified to perform the Contract
satisfactorily and whose offer has been determined to be the eligible
offer in accordance with the criteria stipulated in Section 3 –
Evaluation and Qualification Criteria.

(v) The Employer has the right to review at any time prior to award of
contract that the qualification criteria as specified in Section 3:
Evaluation and Qualification Criteria are still being met by the Bidder
whose offer is under consideration for the award of work. A Bid shall
be rejected if the qualification criteria as specified in Section 3:
Evaluation and Qualification Criteria are no longer met by the Bidder
whose offer is under consideration for the award of work. In this event
the Employer shall proceed to the next eligible bidder in the ranking to
make a similar reassessment of that Bidder’s capabilities to perform
satisfactorily.

Replace ITB 44.1 with following:

ITB 44.1
Within 28 days of the receipt of notification of award from the Employer,
the successful Bidder shall furnish the performance security in accordance
with the conditions of contract, subject to ITB 38 and ITB 39, using for that
purpose the Performance Security Form included in Section 9 (Contract
Forms), or another form acceptable to the Employer.

The commencement/effective date shall be date of issue of Letter

of Acceptance (LOA) or the date stipulated in LOA whichever is
later.

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Replace ITB 44.2 with following:

ITB 44.2
Failure of the successful Bidder to submit the above-mentioned
Performance Security shall constitute sufficient grounds for the annulment
of the award and forfeiture of the Bid-Security or after submission of
performance security, failure of signing of Contract shall also constitute
sufficient grounds for the annulment of the award and forfeiture of
Performance Security.
In case re-bidding is resorted to, such Bidder(s) shall not be permitted to
participate in the re-bidding process.

ITB 44.3 DELETED

Replace Second Para of ITB 45.1 with following:

ITB 45.1
The Contract Agreement shall be signed within 60 days after the date of
issue of the Letter of Acceptance and after submission of Performance
Security

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