Database Systems I

Notes

By: Nahason Matoke

1
1.0 OVERVIEW OF DATABASE SYSTEMS ................................................... 4
1.1 Review Of Traditional Processing And It’s Limitations .................................... 4
1.2 Evaluation of the DBMS ..................................................................................... 5
1.3 Types Of Database Systems................................................................................ 5
1.4 Advantages Of The Database Systems ............................................................... 6
1.5 Disadvantages Of Database Systems .................................................................. 7
File System Environment ................................................................................................ 8
Database System Environment ....................................................................................... 8
1.6 The Database System Environment .................................................................... 9

2.0 DATABASE ARCHITECTURE AND ENVIRONMENT .......................... 12

2.1 Abstraction and Data Integration ...................................................................... 12
Data Independence ........................................................................................................ 15
2.3 Components Of The DBMS ............................................................................. 16
2.4 Typical DBMS Functions ....................................................................................... 17
2.5 Overall System Structure .................................................................................. 19
Major Components Of Dbms ........................................................................................ 20
Database Life Cycle (DBLC)........................................................................................ 20
3.0 CONCEPTUAL DATA MODEL ..................................................................... 22
3.1 Types Of Data Models ...................................................................................... 22
3.2 The E- R Model (Entity Relationship) .............................................................. 22
3.2.1 E-R Model Basic Concepts ............................................................................... 23
3.2.2 Characteristics Of Attributes............................................................................. 23
3.2.3 Relationship Sets............................................................................................... 24
Types Of Relationships ................................................................................................. 24
Exercise. ........................................................................................................................ 25
3.3 Entity-Relationship Diagram ............................................................................ 25
Exercise. ........................................................................................................................ 26
3.4 Entity modeling (Diagrammatic representation) relationships ......................... 27
Exercise ......................................................................................................................... 27
Exercise ......................................................................................................................... 28
3.5 DATA NORMALIZATION ............................................................................. 30
3.5.1 Advantages of Normalisation Approach ........................................................... 32
3.5.2 Disadvantages ................................................................................................... 32
Exercise ......................................................................................................................... 32
Pharmacy drug dispensing card ................................................................ 33

4.0 RELATIONAL DATABASE SYSTEM ..................................................... 34

4.1 Relational Data Structure .................................................................................. 34
Properties of Relations .................................................................................................. 34
4.2 Relational Database Language .......................................................................... 35
Structured Query Language .......................................................................................... 35
Components of SQL ..................................................................................................... 35
4.2.1 Basic Structure Of SQL Statement ................................................................... 35
FROM ........................................................................................................... 36

2
Select clause .................................................................................................................. 36
From Clause .................................................................................................. 37
Ordering Display of Tuples .......................................................................................... 37
4.2.2 Aggregate Functions ......................................................................................... 38
Null Values ................................................................................................................... 38
4.2.3 Tuple Variables ................................................................................................. 38
4.2.4 String Operations .............................................................................................. 39
4.2.5 SQL and Set ......................................................................................................... 40
UNION .......................................................................................................... 40
UNION ALL ................................................................................................. 40
EXCEPT ....................................................................................................... 40
4.4.6 VIEWS .............................................................................................................. 41
4.4.7 Modification Of The Database.......................................................................... 41
4.2.7 Schema Definition in SQL ................................................................................ 43

3
1.0 OVERVIEW OF DATABASE SYSTEMS

 Data management, which focuses on data collection, storage and retrieval, constitutes
a core activity for any organisation.
 To generate relevant information efficiently you need quick access to data (raw facts)
from which the required information is produced.
 Efficient data management requires the use of a computer database. A database is a
shared, integrated computer structure that houses a collection of: -

i. End -user data i.e. raw facts of interest to the user.

ii. Meta -data i.e. raw facts of interest to the user
iii. Meta data i.e. data about data through which the data is integrated. The Meta
data provides a description of the data characteristics and the set of
relationships that link the data found within the database. The database
resembles a very well organized electronic filing cabinet in which powerful
software referred to as DBMS helps manage the cabinet’s contents.

1.1 Review Of Traditional Processing And It’s Limitations

 Consider a saving bank enterprise that keeps information about all customers and
savings accounts in permanent system files at the bank.
 The bank will need a number of applications e.g.

i. Program to debit or credit an account

ii. A program to add a new account
iii. A program to find the balance of an account
iv. A program to generate monthly statements
v. Any new program would be added as per the banks requirements

 Such a typical filing /processing system has the limitation of more and more files and
application programs being added to the system at any time. Such a scheme has a
number of major disadvantages:

i. Data redundancy and inconsistency - Since the files and application

programs are created by different programmers over a long period of type, the
files are likely to have different formats and the programs may be written in
several programming languages. Moreover, the same piece of information
may be duplicated in several files. This redundancy leads to higher storage
and access costs. It may also lead to inconsistency i.e. the various copies of
the same data may no longer agree.
 ii. Difficulty in accessing - Suppose that one of the bank officers needs to find
out the names of all customers who live within the city's 78-phone code. The
officer would ask the data processing department to generate such a list. Such
a request may not have been anticipated while designing the system originally
and the only options available are:-

 Extract the data manually

 Write the necessary application, therefore do not allow the data
to be accessed conveniently and efficiently

iii. Data isolation - Since data is scattered in various files and files may be in
different formats, it may be difficult to write new applications programs to
retrieve the appropriate data.
iv. Concurrent access anomalies - Interaction of concurrent updates may result
in inconsistent data e.g. if 2 customers withdraw funds say 50/= and 100/=
from an account at about the same time the result of the concurrent execution
may leave the account in an incorrect state.
v. Security problems - Not every user of the database system should be able to
access all the data. Since application programs are added to the system in an
ad-hoc manner, it is difficult to enforce security constraints.
vi. Integrity - The data value stored in the database must satisfy certain types of
consistency constraints e.g. a balance of a bank account may never fall below
a prescribed value e.g. 5,000/=. These constraints are enforced in a system by
adding appropriate code in the various application programs. However, when
new constraints are added there is need to change the other programs to
enforce.

Conclusion.
These difficulties among others have prompted the development of DBMS.

1.2 Evaluation of the DBMS

Unlike the file system with may separate and unrelated files, the Database consists of
logically related data store in a single data repository. The problems inherent in file
systems make using the database system very desirable and therefore, the database
represents a change in the way the end user data are stored accessed and arranged.

1.3 Types Of Database Systems

i. Single User database systems

This is a database system that supports one user at a time such that if user A is using the
database, users B & C must wait until user A complete his or her database work.
If a single user database runs on a personal computer it’s called a desktop database.
ii. Multi-user database

This is a database that supports multiple users at the same time for relatively small
number e.g. 50 users in a department the database is referred to as a workgroup database.
While one, which supports many departments is called an enterprise database.

iii. Centralized Database system

This is a database system that supports a database located at a single site.
iv. Distributed database system

This is a database system that supports a database distributed across several different
sites.

v. Transactional DBMS/Production DBMS

This is a database system that supports immediate response transaction e.g. sale of a
product.

vi. Decision Support DBMS

It focuses primarily on the production of information required to make a tactical or

strategic decision at middle and high management levels.

1.4 Advantages Of The Database Systems

1. Centralized Control - Via the DBA it is possible to enforce centralized management

and control of data. This means that necessary modifications, which do not affect
other application changes, meet the data independence DBMS requirement.

2. Reduction of redundancies - Unnecessary duplication of data is avoided effectively

reducing total amount of data required, consequently the reduction of storage space.
It also eliminates extra processing necessary to trace the required data in a large mass
of data. It also eliminates inconsistencies. Any redundancies that exist in the DBMS
are controlled and the system ensures that his multiple copies are consistent.

3. Shared data - In a DBMS, sharing of data under its control by a number of

application programs and user is possible e.g. backups.

4. Integrity - Centralized control can also ensure that adequate checks are incorporated
to the DBMS provide data integrity. Data integrity means that the data contained in
the database is both accurate and consistent e.g. employee age must be between 28-25
years.
5. Security - Only authorized people must access confidential data. The DBA ensures
that proper access procedures are followed including proper authentication schemes
process that the DBMS and additional checks before permitting access to sensitive
data. Different levels of security can be implemented for various types of data or
operations.

6. Conflict Resolution - The DBA is in a position to resolve conflicting resolve

conflicting requirements of various users and applications. It is by choosing the best
file structure and access method to get optimum performance for the response. This
could be by classifying applications into critical and less critical applications.

7. Data Independence - It involves both logical and physical independence logical data
independence indicates that the conceptual schemes can be changed without affecting
the existing external schemes. Physical data independence indicates that the physical
storage structures/devices used for storing the data would be changed without
necessitating a change in the conceptual view or any of the external use.

1.5 Disadvantages Of Database Systems

1. Cost - in terms of:

 The DBMS - software

 Purchasing or developing S/W
 H/W
 Workspace (disks for storage)
 Migration (movement from tradition separate systems to an integrated one)

2. Centralization Problems

You would require adequate backup incase of failure

You would require increased severity of security breeches and disruption of operation of
the organisation because of downtimes and failures.

3. Complexity of Backup and recovery

File System Environment

Personnel Sales Accounts

Department Department Department

employees customer sales inventory accounts

-
________________________________________________________________________
______
Personnel
Department DATABASE
Employees
Customers
Sales
Sales Department DBMS Inventory
Integrated
Accounts
System
Accounting
Department

Database System Environment

The database eliminates most of the file systems' data inconsistencies, anomalies and
structural dependency problems.

The current generation of DBMS software stores not only the data structures in a central
location but also stores the relationships between the database components
The DBMS also takes care of defining all the required access paths of the required
component.
1.6 The Database System Environment
The term database system refers to an organisation of components that define and
regulate the collection storage, management and use of data within a database
environment.
The database system is composed of 5 major parts i.e.
a. Hardware d. Procedures
b. Software e. Data
c. People
Hardware
This identifies all the systems physical devices e.g. the composition peripherals, storage
devices etc.

Software
These are a collection of programs used by the computers within the database system.
i. O.S - manages all hardware components and makes it possible for all other
and software to run on the composition.
ii. The DBMS - manages the database within the database system e.g. Oracle,
DB2, Ms Access etc.
iii. Applications programs and utilities to access and manipulate data in the
DBMS.

People
These are all database systems users:-
1. Systems administrator - Oversees the database systems general operations.
2. Database administrator (DBA) - Manages the DBMS use and ensures that the
database is functioning properly. His functions include:

i. Scheme definition - The original database scheme is created by writing a set

of definitions, which are translated by DDL compiler to a set of tables that are
permanently stored in the data dictionary.
ii. Storage structure and Access Methods Definitions - By writing a set of
definitions for appropriate storage structures and access methods, which are
translated by the data storage and definition language compiler.
iii. Scheme and physical organisation modifications - Modification to either the
database schema or description of the physical storage organisation are
accompanied by writing a set of definitions which are used by either the DDL
compiler or the data storage and definition language compiler to generate
modification to appropriate internal systems tables e.g. data dictionary.
iv. Granting authorization to data access - This is so as to regulate which parts of
the database users can access.
v. The database manager keeps integrity Constrains in a special system structure
whenever an update takes place in the system.

3. Database designers - These are the database architects who design the database
structure.

4. Systems Analysts & Programmers (application programmers) - They design and

implement the application programs they design & create the data entry scheme,
reports & procedures through which users access and manipulate the databases data.
5. End users - These are the people who use the application programs to run the
organizations daily operations. They fall in the following classes:

i. Sophisticated users - These interact with the system without writing programs.
They form their requests in a database query language.
ii. Specialized database applications that do not fit in the traditional data
processing framework e.g. CAD Systems, knowledge based & expect
systems.
iii. Application programmers: These interact with the system through the DML
& applications.
iv. Naive – Unsophisticated user who interact with the systems by invoking one
of the permanent application programs that have been written previously.

Procedures
 These are instructions and rules that govern the design and use of the database
system.
 They enforce standards by which business is conducted within the organisation an
with customers.
 They also ensure that there is an organized way to monitor and audit both the data
that enter the database and the information that is generated through the use of such
data.

DATA
This covers the collection for facts stored in the database and since data is the raw
material from which information is generated the determination of what data is to be
stored into the database and how the data is to be organized is a vital part of the database
designer jobs.
2.0 DATABASE ARCHITECTURE AND ENVIRONMENT

2.1 Abstraction and Data Integration

Abstraction is the simplification mechanism to hide superfluous details of a set of objects.

It allows one to concentrate on the properties that are of interest to the application e.g. a
car is an abstraction of personal transportation vehicle but does not reveal details about
model, year, colour etc.
Vehicle itself is an abstraction that includes the types; car, truck, bus and lorry.

Consider a non- database environment of a number of application programs as shown

below:

Application 1 will contain values for the attributes employee Name and Employee.
Address and this record can be described in pseudo-code as

Type Employee = record

Employee.name:string
Employee.address:string
End

Application 2 will have:

Type Employee = record

Employee.name: String
Employee.soc_sec_No: Integer
Employee.Adress: String
Employee. Annual_salary:integer
End

In a non-database environment each application is responsible for maintaining the

currency of data and a change in data item.

In a database environment, data can be stored in this application and their requirement be
integrated by whoever is responsible for centralized control (DBA).
The integrated version would appear as recorded containing attributes required by both
applications.

The record will appear as:

Type Employee = record
Employee.Name:string
Employee.soc-sec.no: Integer
Employee.Address:string
Employee.Annual_Salary: double
End
The views supported are derived from the conceptual record by using appropriate
mapping.
The application programs no longer require information about the storage structure;
storage device types or access methods. These are absorbed by the DBMS.

There are 3 level abstractions corresponding to 3 views:

i. The highest level which is seen by the application programs or user called
“external or user view"
ii. A sum total of users view called global view a conceptual view.
iii. Lower level which is the description of the actual method of storing the data.
It is also referred to as the internal view.

Local View Employee.Name Employee.Name

Employee.Address Employee.Soc_Sec_No
Employee.Address
Employee.Annual_Sal

User
1 User
2
Conceptual View
Employee.Name:String
Employee.Soc_Sec_No:Integer DBA
Employee.Address:String
Employee.Annual_Sal:Double

Connection to the DBA

Internal View
Name:String Length 25 Offset 0
Soc_Sec_No:Integer 9 Offset 25
Address: String Length 5 Offset 34
Salary: 9,2 dec Offset 39

The 3 level scheme architecture is called the ANSI/SPARC model (American National
Standard Institute/Standards Planning and Requirements Committee.)
It is divided into 3 levels:
 External
 Conceptual
 Internal
The view of each level is described as a scheme, which is an outline or a plan that
describes the records and relations existing in the view. It also describes the way in
which entities at one level of abstraction can be mapped onto the next level.
External Level (External or User view)
This is at the highest level of database abstraction where only those portions of the
database of concern to the user or application programs are included.

Any number of user views may be possible, some of which may be identical.
Each external view is described by means of a scheme called external scheme, which
consists of a definition of the logical records and the relationships in the external view.
It also contains the method of devising the objects in the external view from the objects in
the conceptual view (entities, attributes and relationships).

Conceptual Or Global View

Contains all database entities and the relationships among them are included and one
conceptual view represents the entire database.
It is defined by the conceptual scheme. Also contains the methods of deriving the objects
in the conceptual view from the object s in the internal view.
It is independent of the physical presentation.

Internal View
This is the lowest level of abstraction closest to the physical storage method used.
It indicated how data would be stored and describe the data structures and access methods
to be used by the database. The internal schema implements it.

External Level View A View B View C

User/application view

Mapping supplied by the DBMS

Conceptual Level
Conceptual View

Internal Level Internal View

The 3 levels of architecture of a DBMS
Mapping between views
Two mappings are required, one between external and conceptual views and another
between the conceptual records to internal ones.

Data Independence
This is the immunity of users/application programs from changes in storage structure and
access mechanism.
The 3 levels of abstractions along with the mappings from internal to conceptual and
from conceptual to external provide 2 distinct levels of data independence i.e.:
 Logical Data Independence
 Physical Data Independence

(i) Logical Data Independence

This indicates that the conceptual schema can be changed without affecting the existing
external schema.
The mapping between the external and conceptual levels would absorb the change.

It also insulates application programs from operations such as combining two records into
one or splitting an existing record into 2 or more records. The LDI is achieved by
providing the external level or user view database.

The application programs or users see the database as described by the respective
external view.
DBMS provided a mapping from this view to the conceptual view.
NB: The view at conceptual level of the database is the sum total of the current and
anticipated views of the database.

(ii) Physical Data Independence

This indicates that the physical storage structures or devices used for storing the data can
be changed without necessitating a change in the conceptual view or any of the external
view. Any change is absorbed by the mapping between the conceptual and internal
views.
2.3 Components Of The DBMS

A DBMS is software used to build, maintain and control database systems. It allows a
systematic approach to the storage and retrieval of data in a computer.
Most DBMS(s) have several major components, which include the following:

1. Data Definition Language (DDL) - These are commands used for creating and
altering the structure of the database.
The structures comprise of Field Names, Field sizes, Type of data for each field, File
organizational technique. The DDL commands are used to create new objects, alter
the structure of existing ones or completely remove objects from the system.

2. Data Manipulation language (DML) - This is the user language interface and is
used for executing and modifying the contents of the database. These commands
allow access and manipulation of data for output. They include commands for
adding, inserting, deleting, sorting, displaying, painting etc. These are the most
frequently used commands once the database has been created.

3. Data Control Language (DCL) - These are commands used to control access to the
database in response to DML commands. It acts as an interface between the DML
and the OS. It provides security and control to the data.

4. Query Languages - A query language is a formalized method of constructing queries

in database system. It provides the ways in which the user interrogates the database
for data without using conventional programs. For relation database, structures query
languages (SQL) has emerged as the standard language. Almost all the DBMS(s) use
SQL running on machines ranging from microcomputers to large main frames.

5. Form Generator - A form is a screen display version of a paper form, which can be
used for both input and output.

6. Menu Generator - This is used to generate different types of menus to suit user
requirements.

7. Report Generator - This is a tool that gives non- specialized users the capability of
providing reports from one or more files through easily constructed statements. The
reports may be produced either constructed statements. The reports may be produced
either on screen or paper. A report generator has the following features:
 Page headings and footings
 Page Numbering
 Sorting
 Combining data from several files
 Column headings
 Totaling and subtotaling
 Grouping of data
  Reports titling
8. Business Graphics - Some DBMS may provide means of generating graphical output
e.g. bar charts, pie charts scatter graphics line plots etc. others will allow users to
export data into graphics software.

9. Application Generators - This is a type of 4th generation language used to create

complete application programs. The user describes what need to be done, the data
and files that are to be used and the application generator then translates the
description into a program. They are also refereed to as rapid application tools.

10. Data Dictionary (DD) - This provides the following facilities:

 Documentation of data items
 Provision of Standard definition an names for data items.
 Data item description.
 Removal of redundancy in documentation of data item.
 Documentation of relationships between data items;

11. Fort Generation Languages (4GLS'S) - A 4GL'S is a non-procedural language in

which the programs flows and not designed by the programmer but by the 4G
software itself.. The user requests for the result rather than a detailed procedure to
obtain these results.

2.4 Typical DBMS Functions

A DBMS performs several functions that guarantee the integrity and consistency of the
data in the database. Most of these functions are transparent to end-users and can be
achieved only through the use of a DBMS. They include:

i. Data Dictionary Management - The DBMS enquires that definitions of the

data element and their relationships (metadata) be stored in a data dictionary.
The DBMS uses the DD to look up the required data component, structures
and relationships thus relieving us from having to code such complex
relationships in each program. Any changes made in the database structure
are automatically recorded in the DD thereby freeing us from having to
modify all the programs that access the changed structure. So, the DBMS
provides data obstruction and removes structural or data dependency of the
system.

ii. Data Storage Management - Creation of complex structure required for data
storage is done by DBMS thus relieving us from the difficult task of defining
and programming the physical data characteristics. A modern DBMS system
provides storage for data and related data entry forms or screen definitions,
report definition, data validation rules, procedural code structures to handle
video and picture formats etc.
iii. Data Transformation and Presentation - Transformation of entered data to
conform the data structures that are required to store the data is done by the
DBMS relieving us the core issue of making a distinction between the data
logical formats and data physical format. By maintaining data independence
the DBMS translates logical requests it no commands that physically locate
and retrieve the requested data. That is the DBMS transform the physically
retrieved data to conform to the users logical expectations. This is by
providing application programs with software independence and data
abstraction.

iv. Security Management - The DBMS creates the systems security that enforces
users security and data privacy within the database. Security rules determine
which users can access database which data item each user can access and
which data operations (read, add, delete, modify) the user may perform. This
is important in multi user database system where many users can access the
database simultaneously.

v. Multi User Access Control - The database creates complex structures that
allow multi-user access to the structure. In order to provide data integrity and
consistency the DBMS users sophisticated algorithms to ensure that multiple
users can access the database con-currently and still guarantee integrity of the
database.

vi. Back-up and recovery management - To ensure data safety and integrity
current DBMS systems provide special utilities that allow the DBA to perform
routing and special backup and restore procedures. Recovery management
deals with recovery of the database after a failure such as a bad sector in the
disk, a power failure etc. Such capability is critical to the preservation of the
database integrity.

vii. Data integrity Management - The DBMS promotes and enforces integrity
rules to eliminate data integrity problems thus minimizing data redundancy
and maximizing data consistency. The relationships stored in the Data
Dictionary are used to enforce data integrity. Data integrity is especially
important in transaction oriented database systems.

viii. Data base Access Language and Application Programming Interfaces -

The DBMS provides data access via a query language. It contains 2
components, DDL and DML. The DDL defines the structures in which the
data are housed and the DML allows end users to extract the data from the
database. It also allows data access to programmers via procedural languages
such as Cobol, C, Pascal, and Visual Basic etc. It also provides utilities used
by the DBA and the Database Designer to create, implement, monitor and
maintain the database.
 ix. Database Communication interfaces - Current generation of DBMS's provide
special communication routines designed to allow the database to accept end-
use r requests within a computer network environment. The DBMS may
provide communication functions to access the database through the internet
using internet browsers e.g. Netscape or Explorer as the front-ends

2.5 Overall System Structure

A database system is partitioned into modules that deal with each of the responsibilities
of the overall systems. The design of the database system must include consideration of
the interface between the database system and the O.S. The functional components of a
database system include:
 File Manager
 Data base manager
 Query processor
 DML pre-compiler
 DDL compiler

File Manager
This manages the allocation of space in the disk storage and the data structures used to
represent information stored on the disk. It deals more on the physical aspects.

Database Manager
Provides the interface between the low level data stored in the database and the
application and programs the queries submitted to the system.

Query Processor
This translates statements in a query language into low-level instruction that the DB
manager understands. In addition the query processor attempts to transform a user
request into more efficient statement, thus finding a good strategy for executing the
query.

DML Pre-compiler
This converts the DML statements embedded in an application program to normal
procedure calls in the language. The pre-compiler must interact with the query processor
order generate the appropriate code.

DDL Compiler - This converts DDL statements to a set of table containing metadata.
Major Components Of Dbms
Programmers Users DBA

Application Queries Database scheme

programs

Query DDL
DML processor compiler
Pre-processor

Program Database Dictionary

object code manager manager

Access File manager

methods

System
buffers
Database &
System catalog

Database Life Cycle (DBLC)

1. The Database Initial Study

 Examine the current system operation.

 Try to establish how and why the current system fails.
 Define the problems and constraints
 Define the objectives
 Define scope and boundaries
2. Database Design

 This involves the conceptual design, selection of database, management

system software.
 Creation of the logical design
 Creation of the physical design

3. Implementation

 This involves installation of the DBMS

 Creation of the database
 Loading or conversion of data

4. Testing and evaluation

The activities involve:

 Testing the database

 Tune the database
 Evaluate the database application programs
 Provide the required information flow

5. Operation

Once the database has passed the evaluation stage it is considered to be operational, the
database, its management, its users and its application programs constitute a complete I.S.
The beginning of the operational phase starts the process of system evaluation.

6. Maintenance and Evaluation

It involves the following:

 Preventive Maintenance
 Corrective maintenance
 Adaptive maintenance
 Assignment and maintenance of access permission to new and old user
 Generation of database access statistics to improve the efficiency and
usefulness of audits and to monitor system persons.
 Periodic security based on the system generated statistics
 Periodic (monthly, quarterly or yearly) system using summaries for internal
billing or budgeting purposes.
3.0 CONCEPTUAL DATA MODEL
A database model is a collection of logical constructs used to represent the data structure
and relationships found within the database.

3.1 Types Of Data Models

1. Object Based Logical Models

They are used in describing data at the conceptual and view levels. They provide fairly
flexible structuring capabilities and allow data constraints to be specified explicitly.
They include:
 E - R Model
 Object Oriented Model
 Binary Model
 Semantic Data Models
 Info-logical Data Model
 Function

2. Record Based Logical Models

These are models used in describing data at the conceptual and view levels. They are
used to specify the overall logical structure of the database and to provide a higher-level
description implementation. It is hard to understand.

3. Physical Data Models

These are models that are used to describe data at the lowest level. They are very few in
number and the two widely known ones are:
i. Unifying model
ii. Frame memory model

NB: Like the E-R model, the object-oriented model is based on a collection of object
where an object contains values stored in instance variables with the object.

3.2 The E- R Model (Entity Relationship)

It is based on a perception over a real world, which consists of a collection of basic

objects called entities and relationships among this objects. An entity is an object that is
distinguished from other objects via a specific set of attributes.
3.2.1 E-R Model Basic Concepts
The model employs the following components:
 Entity sets
 Relationship sets
 Attributes

1. Entity sets
An entity is a thing or object in the real world that is distinguishable from all other
objects. It may be concrete e.g. a person or a book or it may be abstract e.g. a loan,
holiday a concept etc. An entity set is a set of entities of the same type that share the
same properties or attitudes e.g. a set of all persons who are customers of a bank.

2. Relationship sets
An association between two or more entities is called a relationship.

3. Attributes
They are descriptive properties or characteristics possessed by each member of an entity
set.

3.2.2 Characteristics Of Attributes

1. Simple and Composite attributes - e.g. a customer name or first name, middle name,
last name. Composite attributes are necessary if a user wishes to refer to entire
attribute on some occasions and to only a component of the attributes on other
occasions.

2. Single valued and Multi valued Attribute - The social security number or ID number
can only have a single value at any instance and therefore its said to be single valued.
An attribute like dependant name can take several values ranging from o-n thus it is
said to be multi valued.

3. Null Attributes - A null value is used when an entity does not have a value for an
attribute e.g. dependent name.

4. Calculated attribute - The value for this type of attribute can be derived from the
values of other related attributes or entities e.g.

i. Employment length value can be derived from the value for the start date and
the current date.
ii. Loans held can be a count of the number of loans a customer has.
3.2.3 Relationship Sets
A relationship is an association amongst several entities while a relationship set is a set of
relationships of the same tuple. It is a mathematical relation on n>2 possible non-distinct
entity sets e.g. consider 2 entity sets, loan and branch. A relationship set loan, branch can
be defined to denote association between a bank loan and the branch in which that loan is
obtained.

Example
Consider 2 entity sets Customer and loan.
A relationship set - A borrower can be defined to denote the association between
customers and the bank loans that the customers have.

Types Of Relationships

i. One to one relationship (1:1) - An entity in A is associated with utmost one entity in
B is associated with at utmost one entity in A.

a b
1 1
a b
2 2
a b
3 3
ii. One to Many relationship
a (1:M) - An entity
b in A is associated with any number of
entities in B while
4 an entity in B can be associated
4 with at most one entity in A .

a1 b1
a2 b2
a3 b3
a4 b4
a5 b5
iii. Many to one relationship (M:1) - An entity in A is associated with at most one entity
in B and an entity in B can be associated with a number of entities in A.

a1 b1
a2 b2
a3 b3
a4 b4
a5 b5

iv. Many to many (M:N) - An entity in A is associated with at least one entity in B and
an entity in B can be associated with a number of entities in A.

a b
1 1
a b
2 2
a b
3 3
a b
Existence Dependencies 4 4

If the existence of an entity X depends on the existence of entity Y, then X is said to be

existence dependent on Y. If Y is deleted, so is X. Y is said to be the dominant entity and
X is said to be subordinate entity.

Exercise.
Differentiate between super key, primary candidates and candidate keys.

3.3 Entity-Relationship Diagram

Components of E-R diagram

(i) Rectangles: - They represent entity sets.
(ii) Ellipses: - represent attributes
(iii) Diamond: - represents relationship sets
(iv) Lines - Link attributes to entities and entity sets to relationship sets
(v) Double ellipses: - represent multi-value attributes
(vi) Dashed ellipses: - denote derived attributes
(vii) Double lines: - indicate total participation of an entity in relationship sets.
Exercise.
Draw an E-R diagram that shows the hospital environment, theatres, patients (in and out-
patients) doctors, nurses, wards and ward beds.

Weak Entity Set

This is an entity set that does not have sufficient attributes to form a primary e.g. an
entity set payments comprising of the attributes payment number, payment date and
payment amount. Although each payment entity is distinct, payment for different loan
e.g. may share the same payment number thus this entity set does not have a primary key.

Strong Entity Set

This is an entity set that has a primary key. For weak entity set to be meaningful it must
be part of a one to many relationships.

Specialisation
An entity set may include sub-groupings of entities that are distinct in some way from
other entities in the set. This is called specialization of the entity set e.g. the entity bank
account could have different types e.g.
Credit account
Checking account
Savings account - interest rate
Checking account - overdraft amount

Under checking account you could have type:

i. Standard check account
ii. Gold checking account
iii. Senior checking account

For the standard if may be divided by number count of checks gold minimum balance
and an interest payment.
Senior checking account - age limit
A specialised entity set may be specialised by one or more distinguishing features.

Aggregation
This is abstraction through which relationship are heated as higher-level entities e.g. the
relationship set borrower and the entity sets customer and loan can be treated as a higher
set called borrower as a whole.
3.4 Entity modeling (Diagrammatic representation) relationships

i. One to one relationship

Patient Ward bed

ii. One to many relationship

Student Payment

iii. Many to many relationship

Lecturer Student

NB: Whenever the degree of a relationship is many to many we must decompose the
relationship to one-to -one or one-to-many. The decomposition process will create a new
entity.

Exercise
A company consists of a number of departments each having a number of employees
each department has a manager who must be on a monthly payroll, other employees are
either on a monthly or weekly payroll and are members of the sports club if they so wish.
Construct an entity - relationship diagram depicting the scenario.

Mandatory and Optional

Optional relationships are shown by either, use of a small circle drawn along the line or a
dotted line while mandatory relationships are shown by use of either a bar drawn across
the line or a continuous line.

Optional
Family Child

Mandatory

Course Student
Representing Attributes

Although E-R diagrams describe many of the features of the logical model, they do not
show the attributes associated with each entity, this additional information is represented
conveniently in form of a table.

Exercise
Consider the entity relationship Student_Course that defines a course undertaken by
many students.
Generate a sample tabular representation of the above assuming key attributes are course-
code and stud-no respectively.

A HOSPITAL DATABASE SYSTEM.

A hospital wishes to maintain a database to assist the administration of its wards and
operating theatres, and to maintain information relating to its patients, surgeons and
nurses.

Information in relation to patients is captured on admission and patients are assigned to a

ward. A nurse is assigned to a ward. Nurses are identified by their staff numbers and their
names, address, phone numbers and grades are also recorded. Each ward has a unique
number and is dedicated to a type of patient (e.g. pediatric, maternity, etc)

A patient may have a number of operations. The information to be recorded about an

operation include the type of operation, the patient, the surgeons involved , date, time and
location.

Only one surgeon may perform an operation, any other surgeons present being
considered as assisting at the operation. Surgeons come under the direction of senior
surgeons, called consultants, who may also perform or assist at operations. Information
recorded about a surgeon includes name, address and phone number.

An operation can be performed in only one theatre but a given theatre may be the location
of many operations.

A nurse may or may not be assigned to a theatre and he/she cannot be assigned to more
than one theatre. A theatre may have many nurses assigned to it.

Required.

Design and develop a database system for the above application. This should include:

Logical data model.

Forms for data entry.

Integrity and security features.

Reports including the following:

i.) List of all operations scheduled for the following week.

ii.) List of all in-patients and their ailments.
iii.) Details of bed occupancy/availability.
iv.) Summary list of all patients for specified doctors.
v.) Theatre occupancy/availability
3.5 DATA NORMALIZATION

Normalisation is the process of applying a number of rules to the tables, which have been
identified in order to simplify. The aim is to highlight dependencies between the various
data items so that we can reduce these dependencies.

The rules applied are referred to as: -

 First Normal Form (1NF)
 Second Normal Form (2NF)
 Third Normal Form (3NF)

1NF
A table or relation is said to be in first normal form, if and only if it contains no repeating
groups i.e. it has no repeated values for particular attributes in a simple record. If there
are repeating groups and attributes they should be isolated to form a new entity.
2NF
A table is said to be in 2NF if and only if it is in 1NF and every non-key attribute is fully
dependent on the key attribute. Attributes not fully dependent should be isolated to form
a new entity.
3NF
A table is said to be in 3NF if and only if it is 2nd NF and every non-key attribute is not
dependent on any other non-key attribute. All non-key attributes that are dependent on
other non-key attributes, should be isolated to form a new entity
Example: An invoice

Invoice No. ______________________ Date _______________________

Customer __________________________ Delivery to __________________

Address ___________________________
___________________________

Product Code Description Quantity Price Amount

Thank you. Amount____________

Un-normalised data.
Invoice (Invoice no., Date, Customer, Cust_address, Deliv_To,Product code, Quantity,
Unit Price, amount, Invoice amount)

INF (Identify and separate repeating groups to form a new entity)

INVOICE (Invoice number, date, customer address, Deliv_ address, Invoice_Amount )

PRODUCT (Product code, invoice number, product description, Quantity,Unit price,
amount)

2NF (identity and separate non-key attributes not fully dependent on key attribute)

INVOICE (Invoice-no, date, customer address, del.address, invoice total)

PRODUCT (prod-code, prod-description, unit price)
INVOICE PRODUCT(Prod_Code,Invoice_No,Quantity,Amount)

3NF (Identify non-key attributes dependent on other non-key attributes)

INVOICE (Invoice-no, Customer_Number, Date, invoice total)

PRODUCT (Prod-code, prod-description, unit price)
INVOICE PRODUCT(Prod_Code,Invoice_No,Quantity,Amount)
CUSTOMER (Customer_Number,Customer_Name, customer_Address, del.address)
NB: Whenever there is no composite key the table is in 3NF
Corresponding ERD
Invoice Product
Invoice

Product
Customer

3.5.1 Advantages of Normalisation Approach

1. It is a formal technique with each stage of normalisation process elimination a

particular type of undesirable dependency as well as each stage of normalisation
eliminating a certain type of redundancy.
2. It highlights constraints and dependencies in the data and helps in understanding the
nature of the data.
3. The 3NF produces well-designed databases, which provide a high degree of
independence.

3.5.2 Disadvantages

1. It depends a thorough understanding of the entities and their relationships.

2. It’s a complex process particularly if the entities are many.

Exercise
 A customer account details in a bank are stored in a table that has the following
structure, normalise this data to 3NF. Customer (branch -no, account no, address,
postcode, tel)
 A hospital drug dispensing record requires that, for each patient, the pharmacy must
record the
following information.

Pharmacy drug dispensing card

Patient No ……………………. Surname …………………Sex

…………………….
Date of Birth …………………. Address ………………………………

Ward No …………………….. Ward name ………………Date

…………………….
Name of company paying…………………… Company address
………………………..

Date Drug Drug name Quantity Unit Amount

code price

Total …………………….
Paid ……………………..
Balance …………………

(a) Explain what you understand by data normalization stating each of the
three normal forms.
(b) Perform data normalization for the table to 3NF. Showing clearly the
results of each stage.
4.0 RELATIONAL DATABASE SYSTEM

Motivation
1. To shield programmers and users from the structural complexities of the database.
2. For conceptual simplicity

4.1 Relational Data Structure

Relation: A relation corresponds to a table

Tuple: Corresponds to a row of a table
Domain: Is a pool of values from which one or 2 values draw their actual values e.g. the
Town Domain is a set of all legal town names. A relation on domains D1, D2, D3........,Dn
(not necessarily all distinct) consists of a heading and a body, the heading consists of a
fixed head of attributes a1, a2, a3, ........... an such that each attribute ai corresponds to
exactly one of the underlying domain Di. The body consists of a time varying set of
tuples where each tuple in turn consists of a set of attribute value pairs (ai, ri)

Properties of Relations
1. There is no duplicate tuples – The body of a relation is a mathematical set, which by
definition does not include duplicate elements.
2. Tuples are unordered - Sets are unordered
3. Attributes are unordered - The heading of a relation is a set that is unordered.
4. All simple attributes values are atomic meaning that relations do not contain repeating
groups (normalized)

Primary Keys
These are special type of more general construct candidate keys. A candidate key is a
unique identifier and each relation has at least one candidate key. For a given relation,
one of the candidate keys is chosen to be the primary key and the rest are called alternate
keys.

Let r be a relation with attributes a1, a2, an. The set of attributes K= (Ai, Ai .........AK) of R
is said to be a candidate key of R. If it satisfies the following 2 time independent
properties:
i. Uniqueness - At any given time, no 2 distinct types of R have the same values
for Ai, Aj ----------AK.
ii. Minimality - None of Ai, Aj -------- Ak can be discarded from K without
destroying the uniqueness property.
4.2 Relational Database Language

Structured Query Language

Components of SQL

i. Data Definition Language (DDL) - DDL provides commands for defining relation
schemes, deletion relation, creating indices and modifying relation schemers
ii. Interactive Data Manipulation Language (DML) - DML includes a query language
based on both relational calculus. It includes commands to insert tuples into, delete
tuples from and modify tuples in the database.
iii. Embedded DML - This is designed for use within general purpose programming
languages such as PL/1. Cobol, Pascal, Fortran and C.
iv. View Definition - The SQL DDL includes commands for specifying access rights to
relations and view.
v. Integrity - The SQL DDL includes commands for specifying integrity constraints that
the data stored in the database must satisfy. Updates that violate integrity constraints
as disallowed.
vi. Transaction Control - SQL includes commands for specifying the beginning and
ending of transactions. Several implementations also allow explicit locking of data
for concurrency control.

4.2.1 Basic Structure Of SQL Statement

Basic structure of an SQL expression consists of 3 clauses;

i. SELECT
ii. FROM
iii. WHERE

SELECT
This corresponds o a projection operation of the relational algebra. Its used to list the
attributed desired in the result of a query.
FROM
This corresponds to a Cartesian product operation of the relational algebra. It lists the
relations to be scanned in the evaluation of the expression
WHERE
Corresponds to the predicate of the relational algebra. It consist of a predicate involving
attributes of the relations that appear in the FROM clause.
A typical SQL query will be of the form:
SELECT
A1,A2, A3, ................An
FROM
R1, R2, R3, .....................Rn
WHERE
P
Ai represents an attribute; each r a relation and P is a predicate.

Select clause
Examples (i) SELECT Branch name
FROM Loan

(ii) SELECT DISTINCT Branch-name

FROM Loan

The symbol * can be used to denote all attributes of a given relation

(iii) SELECT *
FROM Loan

STUDENT COURSE
Code Stud.id Name Code Title
IMIS 001 Charles IMIS Info. Systems
BIT 002 Mary BIT Bachelor of IT
BIT 003 Maina CIT Cert in IT
CIT 004 Judy DIT Dip in IT

Select Stud-Id, Name, Code, Title

From Student, Course
Where Student.Code = Course.Code

The select clause can also contain arithmetical expressions involving operations +, -, *,
and operating on constants or attributes of tables e.g.
SELECT Branch_name, Loan_number, Amount*100
FROM loan

Where Clause
Specifies a condition that has to be met. SQL uses the logical connectives AND, OR and
NOT in the where clause. It also uses operands of logical connectives <, < =, >, >=, =
and < >. It also includes a BETWEEN operations e.g.
(i) Select loan_number
From loan
(ii) Select loan_number
From loan
Where branch_name = "River Road" and Amount Between 10,000 And 15,000.
From Clause
This specifies the source (relations), which is a Cartesian product. The SQL uses the
notion relation-name. Attribute-name to avoid ambiguity in case where an attribute
appears in the schemer of more that one relation e.g.

Example
Select Customer_name, borrower. loan number
From borrower, loan
Where borrower.loan_number = loan.loan_number
AND branch_name= "Moi Avenue"

This will return the name of the customer the loan-number is the customer loan no.
appears in Moi Avenue.

SQL provides a mechanism for renaming both relations and attributes by use of the As
clause it is of the form
Old_name AS New_name. e.g.

Select distinct Customer_name, Borrower. Loan_number AS loan_Id

From Borrower, loan
Where Borrower. Loan_number = loan.loan_number
AND Branch_name = "Koinange Street"

Ordering Display of Tuples

The "order by” clause case the tuples in the result for a query to appear in sorted order
e.g.

Select distinct Customer - name

From borrower, loan
Where borrower.loan_number = loan.loan_number
And Branch name = "University way”
Order by customer_name

By default the order by clause lists items in ascending order. To specify the sort order use
'desc' for descending order or ‘asc’ for ascending e.g.

Select *
From loan
Order by amount desc, loan-number desc
4.2.2 Aggregate Functions

These are functions that take a collection (set or multi-set) of values as input and return a
single value. These are
Average: Avg
Minimum: Min
Maximum: Max
Total: Sum
Count: Count

The input to sum and average must be a collection of numbers but the other operators can
operate on collection of non-numeric data-types e.g. strings

Example
(i) SELECT Branch name, Avg(balance)
FROM Account
GROUP BY Branch -name

(ii) SELECT Branch_name, count (distinct customer_name)

FROM Depositor, account
WHERE Depositor, account-number = account - number
GROUP BY Branch name

(ii) SELECT Branch_name, Avg(balance)

FROM Account
GROUP BY Branch_name
HAVING Average (balance) > 1200

Null Values
Null values indicate absence of information about the value of an attribute. e.g.
SELECT loan-number
FROM loan
WHERE Amount is Null

Assignment: look into Inner Join and Outer Join

4.2.3 Tuple Variables

 A tuple variable in SQL must be associated with a particular relation
They are defined in the FROM clause via the use of the AS clause. e.g.

SELECT DISTINCT Customer_name, T.loan_number

FROM Borrower AS T, loan AS S
WHERE T.loan_number = S.Loan_number
Query to find the names of all branches that have assets greater than at least one branch
located in Brooklyn would be.

SELECT Distinct T.Branch_name

FROM Branch AS T, Branch AS S
WHERE T.assets > S.assets AND S.Branch_city = “BROOKLYN”

When expressions of the form relation_name.Attribute_name are written, the relation

name is an implicitly defined tuple variable.

4.2.4 String Operations

 Most commonly used operation on strings is pattern matching using “LIKE”.
 Two characters are used
 Percent (%) - matches any sub-string
 Underscore (-) - matches any character
 Patterns are case sensitive i.e. uppercase do not match lower case characters.

Examples
(i)“Mary %” matches any string beginning with “Mary”
(ii)“%ry” Matches any string containing “ry” as a sub-string e.g. very, mary, ary etc.
(iii)“- - -“ Matches any string of exactly three characters.
(iv)“- - -%” Matches any string of at least 3 characters.

The query to find customer names for all customers whose addresses include the sub-
string “main” would be:-

SELECT Customer-name
FROM Customer
WHERE Customer -street LIKE “%main %”

For patterns to include special pattern characters (i.e. % and _) SQL allows the
specification of an escape character. The escape character is placed immediately before a
special pattern character to indicate the special pattern. Character is to be treated like a
normal character. The key work ESCAPE is used.

Examples.
 LIKE “ab\%cd%”ESCAPE “\” - matches all strings beginning with “ab%cd”
 LIKE “ab\\cd%” ESCAPE”\” - matches all strings beginning with “ab\cd”

Mismatches.
SQL allows the search for mismatches using the NOT LIKE comparison operator Set
Operations.
4.2.5 SQL and Set
SQL operations Union, Intersect and Except operate on relations and correspond to the
relational operations ,  and -,

(i) Union

To find all customers having a loan, an account or both at the bank

(SELECT Customer_name FROM depositor)

UNION
(SELECT Customer_name
FROM Borrower)

To indicate duplicates

(SELECT Customer_name FROM Depositor)

UNION ALL
(SELECT Customer_name
FROM Borrower)

(ii) The Intersection

To find customers who have both a loan and an account at the bank

(SELECT Distinct Customer_name

FROM Depositor)
INTERSECT
(SELECT Distinct Customer_name
FROM Borrower)

To include duplicates we use “intersect all”

(iii) The Exception

To find customers who have an account but no loan at the bank we write

(SELECT Distinct Customer_name FROM Depositor)

EXCEPT
(SELECT Customer_name
FROM Borrower)

To include duplicate we use “Except all”

Null Values
 The keyword is used in the predicate test.
Example

SELECT Loan_number
FROM Loan
WHERE Amount is NULL

 To test for the absence of a null value we use the predicate “IS NOT NULL”

4.4.6 VIEWS

Use CREATE VIEW command

Syntax

CREATE VIEW V AS <query expression>

Where query expression is a legal query expression.

Example
CREATE VIEW Customer AS
(SELECT Branch_name, Customer_name
FROM Depositor.account)
WHERE Depositor.Account_number, Account.account_number

The names of the attribute of a view can be specified as

CREATE VIEW Branch_total_loan(branch-name, total(loan)

AS
SELECT Branch_name, SUM (amount)
FROM loan
GROUP BY Branch_name

NB: A create view clause creates a view definition in the database which stays there until
a command DROP View (view name) is executed.

4.4.7 Modification Of The Database

Involves Add, REMOVE or CHANGE of information in the database.

(i) Deletion

DELETE FROM r
WHERE P
 P represents the predicate, r represent the relation.
 The statement first finds all tuples t in r which P(t) is true & then deletes them from r
 Where clause can be omitted in which case all tuples in P are deleted.
Example
DELETE FROM Loan
- Deletes all tuples from the loan relation.

To delete all loans with loan amounts between 1300 &1500

DELETE FROM loan

WHERE amount BETWEEN 1300 AND 1500

To delete all accounts at city square branch

DELETE FROM account

WHERE Branch-name = ”City Square”

(ii) Insertion
To insert data into a relation:-
 Specify a tuple to be inserted or
 Write a query whose result is a set of tuples to be inserted
Tuples to be inserted must be in the correct arity.

Example

INSERT INTO Account

VALUES (“City Square”, “ Account”, 6000)
or
INSERT INTO Account (branch-name, account-number, balance)
VALUES (“City Square”, ”Account”, 6000)

(iii) Updates

To change a value in a tuple without changing all values the UPDATE statement can be
used.
Examples
(i) UPDATE Account
SET Balance = Balance * 1.05
(ii) UPDATE Account
SET Balance = Balance *1.06
WHERE balance >10,000
Update Of A View
 A modification is permitted through a view only if the view in question is defined in
terms of one relation of the actual relational database i.e. of a logical level db

Example
CREATE VIEW Branch_loan AS
SELECT Branch_name, loan_number
FROM loan
INSERT INTO Branch_loan
VALUES (“Moi Avenue”, “Accoo8”)

4.2.7 Schema Definition in SQL

Syntax
CREATE TABLE r(A1D1, A2D2, -----, AnDn,
[Integrity Constraints],
…………
………...
………...
[Integrity - constraints]

Examples
(i) CREATE TABLE Customer
(Customer_name CHAR(20) NOT NULL,
Customer_street CHAR(30),
Customer_city CHAR(30),
PRIMARY KEY (customer_name))

(ii) CREATE TABLE Branch

(Branch_name CHAR (15) NOT NULL,
Branch_city CHAR (30),
Assets Integer,
PRIMARY KEY (Branch_name)
Check (assets> = 0))

(iii) CREATE TABLE Depositor

(customer_name, CHAR(20) NOT NULL,
Account_name CHAR(20) NOT NULL,
PRIMARY KEY (Customer_name, Account_number))

The create table commands includes other integrity constraints.

 Primary key - includes a list of the attributes that constitute the primary key
 Unique - includes a list of the attributes that constitute a candidate key
 Foreign key - includes both a list of the attributes that constitute the foreign key & the
name of the relation referenced by the foreign key.