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Performance Improvement Project Checklist

The document appears to be an outline for developing and implementing a project plan. It includes sections for organizing a team, identifying problems, prioritizing problems, formulating solutions, establishing goals, developing an action plan, implementing and monitoring the plan, evaluating results, and standardizing processes. Annexes include templates for a problem prioritization matrix, root cause analysis, action plan, and measure profile.

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JeffreyReyes
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54 views10 pages

Performance Improvement Project Checklist

The document appears to be an outline for developing and implementing a project plan. It includes sections for organizing a team, identifying problems, prioritizing problems, formulating solutions, establishing goals, developing an action plan, implementing and monitoring the plan, evaluating results, and standardizing processes. Annexes include templates for a problem prioritization matrix, root cause analysis, action plan, and measure profile.

Uploaded by

JeffreyReyes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project Name:

Implementation Range:

Developer: Approved by:

Reference Number: Date:

PLAN

1. ☐ Organize the team.

Name

Approver of Decisions:

Resource persons/ experts:

Members of the Team

2. ☐ Problem Identification (use brainstorming)

1. ☐ Prioritize the problem (use prioritization matrix – Annex A)

2. ☐ Select the top 3 highest score

Priority Problem

a.
b.
c.

3. ☐ Describe & quantify the Problem

4. Clarify the problem

☐ Check the current process

1
☐ Do RCA/5whys (Use Root cause analysis form – Annex B)

5. ☐ Formulate solution(s) (Use Brainstorming)

No Solution

a.

b.

c.

d.

e.

f.

g.

6. ☐ Refer Best Practice/ Benchmark (review literatures)

No Literature/Best practice

a.

b.

c.

7. ☐ Establish Goals

2
DO

1. ☐ Establish the action plan. - Include: implementation, education/notification and compliance monitoring plan (use the action plan form – Annex D)

2.
☐ Implement the action plan.

CHECK

1. ☐ Create monitoring tool

2. ☐ Create Measuring tool (use the measure profile – Annex C)

3. ☐ Evaluate the results

Month 1 Month 2 Month 3 Month 4 Goal

Numerator:

Denominator:

Compliance Rate:

Analysis:

4. ☐ Compare the result with the goal

Achieved desired results?

☐ Yes – go to ACT

☐ No – return to PLAN to adjust.

ACT

☐ Sustained?

☐ Yes – go to Standardize

☐ No – return to PLAN to adjust.

☐ Standardize: Policies and Procedures

3
Annex A

Problem Prone/ Poor Important to Customer Staff/Doctor High Cost from Feasibility of Data Regulatory
Opportunity High Risk/ Safety High Volume
Outcome Mission Satisfaction Satisfaction Failure Collection Requirement Score
(weight) (10) (8)
(9) (7) (6) (6) (4) (5) (7)

Criteria Weight Score

1 – Low Risk
High Risk Issue ( Safety to staff and patient) 10 3 – Medium Risk
5 – High Risk

1 – Low Volume
High Volume Issue 8 3 – Medium Volume
5 – High Volume

1 – Low
Problem Prone or Poor Outcome 9 3 – Medium
5 – High

Importance to Mission & Strategic Performance Priorities 7 1 – Low

1
3 – Moderately related
5 – Directly related

1 – Low
Customer Satisfaction 6 3 – Moderate
5 – High

1 – Low
Staff/Doctor Satisfaction 6 3 – Moderate
5 – High

1 – Low
High cost from Failure 4 3 – Medium
5 – High

1 – Not/Barely significant

Regulatory Requirement 7 3 – Moderately significant


5 – Highly significant

1 – Not/ Hardly Feasible

Feasibility of Data collection 5 3 – Moderately Feasible


5 – Highly Feasible

2
Annex B
ROOT CAUSE ANALYSIS TOOL
Project name:

Project owner:

Preference number:

PROBLEM:

Manpower Material

- Proximate cause 1: - Proximate cause 1:

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

- Proximate cause 2: - Proximate cause 2:

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

Method / process Machinery

- Proximate cause 1: - Proximate cause 1:

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

+ why? + why?

- Proximate cause 2: - Proximate cause 2:

+ why? + why?

+ why? + why?

+ why? + why?

3
+ why? + why?

+ why? + why?

Environment

- Proximate cause 1:

+ why?

+ why?

+ why?

+ why?

+ why?

- Proximate cause 2:

+ why?

+ why?

+ why?

+ why?

+ why?

4
Machinery Manpower Method

Problem:

Environment Material

5
Annex C
MEASURE PROFILE

No. MEASURE ITEMS

1.
Measure Name:

2.
Data collection done by:

3.
Method of Data Collection (Retrospective or Concurrent):

4.
Type of Measurement (Process Measure or Outcome Measure):

5.
Rationale:

Raw Data Collected:

Excluded population:
6.
Data Collection Method Source of Data:

Sampling methods:

Sample Size:

Data to be computed:

Measure Unit:

Data aggregation Schedule:


7.
Data Aggregation and
Anticipated reporting time:
Analysis Plan

Formula:

Numerator:
x 100
Denominator:

8.
Frequency Assessment: weekly

9.
Target/Goal:

10.
Data Aggregation and Analysis Plan Explanation:

11.
Benchmark value (if available, and precise source):

12.
Department or committee responsible:

13.
Departments, services, commitees, or individuals receiving reports/report cycle :

14.
Validation data:

15.
References:

Annex D
PERFORMANCE IMPROVEMENT PROJECT

6
ACTION PLAN
Project’s name:

Project’s owner:

Preference number:

When Estimated Budget Requirements


No What (Tasks) Who
Start End

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