9/10/2019

First Words
Department of Chemical Engineering, University of Benin
• active cell • Formula Bar
• active worksheet • landscape orientation
• adjacent range • Microsoft Excel 2010 (Excel)
COMPUTER APPLICATIONS IN CHEMICAL • cell • Name Box
ENGINEERING I • cell reference • nonadjacent range
• column • portrait orientation
CHE 312
• Formula • sheet tab
Engr. Dr. Amenaghawon, N.A • range • spreadsheet
BEng (Uni. Benin), MSc (Imperial College London), Ph.D (Uni. Benin) • range reference • workbook
MNSChE, MNSE, MNIM, R.Eng (COREN) • row • worksheet
Department of Chemical Engineering, University of Benin, Benin City
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MICORSOFT OFFICE EXCEL First Words

There is always more than one way of

The Basics
doing one thing…..
(Amenaghawon, 2015)

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Good bye to drop down

Say hello to the ribbon

Revolutionary way to work

Simple click to access
Tabs on the ribbon replace menu
structuring
Good bye to drop down and pull down
menus
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Good bye to drop down Good bye to drop down

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Good bye to drop down Good bye to drop down

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File format changes abound File format changes abound

Microsoft Office 2010 uses the file format introduced in 2007. It’s
The file format used by Microsoft Excel 2010 is an XML- XML-based and complies with open standards, making documents
based format. created and saved in the new default format more accessible to all
users.
The new format provides less rigid standards for its files,
The new format brings additional functionality to Excel worksheets
making documents more accessible and easier to handle and other Office documents. The file extension tells you just what the
Old file format: .xls document is and what it contains.
• XL signifies that the item is a Microsoft Excel document.
New file format: .xlsx • S denotes a spreadsheet; T, a template; and A, an add-in.
• X tells you that this document is macro free xml, where a trailing M
would signify macros are included

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Introduction to Spreadsheets Introduction to Spreadsheets

A type of application program which manipulates Microsoft Excel 2010 is the spreadsheet program in
data in rows and columns of cells Microsoft Office 2007/2010/2013 etc

The value in a cell can be calculated from a A spreadsheet is a grid of rows and columns in
formula which can involve other cells which you enter text, numbers, and the results of
calculations
A value is recalculated automatically whenever a
value on which it depends changes In Excel, a computerized spreadsheet is called a
worksheet
Different cells may be displayed with different The file used to store worksheets is called a
formats workbook
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Excel 2010 information Starting Excel

You start Excel from the Start menu in Windows
Available Columns: A through XFD – 16,384 Click the Start button
Click All Programs
columns
Click Microsoft Office
Available Rows: 1 through 1,048,576 Click Microsoft Excel 2010 (Other routes possible)
There are over 17 billion cells in each
worksheet!!!! The Excel program window has the same basic
A cell is the intersection of a column letter parts as all Office programs:
and a row number. the title bar
the Quick Access Toolbar
The cell address can be found in the Name the Ribbon
Box just above column A the status bar
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Starting Excel (continued) Exploring the Parts of the Workbook

Excel program window

Each workbook contains three worksheets by default

The worksheet displayed in the work area is the
active worksheet
Columns appear vertically and are identified by
letters
Rows appear horizontally and are identified by
numbers
A cell is the intersection of a row and a column
Each cell is identified by a unique cell reference
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Exploring the Parts of the Workbook Opening an Existing Workbook

The cell in the worksheet in which you can type Opening a workbook means
loading an existing
data is called the active cell workbook file from a drive
into the program window
The Name Box, or cell reference area, displays
To open an existing
the cell reference of the active cell workbook you:
click the File tab on the
The Formula Bar displays a formula when a Ribbon to display Backstage
worksheet cell contains a calculated value view
then click Open in the
navigation bar
A formula is an equation that calculates a new The Open dialog box appears
value from values currently in a worksheet
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Opening an Existing Workbook Saving a Workbook

Opened workbook in Excel containing registered 500
Level Chemical Engineering Students

The Save command saves an existing workbook,

using its current name and save location.

The Save As command lets you save a workbook

with a new name or to a new location.

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Selecting a Cell Entering Information / The Formula Bar

To enter information in a
cell, just start typing.
“Select” a cell by
clicking on it When you are done
either
once (don’t Press the Enter Key
double click). Press an arrow key
Click on the “check
button” (only visible
when entering data into
You can move a cell)
from cell to cell The information in the
with the arrow selected cell is also
keys or by displayed in the “formula
bar” above the
pressing the worksheet.
“Enter” key.

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Double Click to Modify a Cell Column Names (letters) & Row Names
(numbers)
To modify the The columns
contents of a cell
double click on the of the
cell. worksheet are
Then use the right, named with
left arrow keys and letters
the Insert and Delete Double click to
keys to modify the change “hi there” to The rows are
“hello there” Selected
data. named with Cell
When you are done:
numbers
Press the Enter key
or
Click on the check
box.
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Cell Names Information that is “too wide” for a cell

Name
Box
Selected The word “Name” is in cell
The name of a cell is a combination
Cell A5
of the Letter Of The Column that the
cell is in followed by the Number Of The words “Hours
The Row that the cell is in.
Worked” are in cell B5
Example: the selected cell in the (NOT in cell C5). However,
picture is named B4 (NOT 4B)
since the information is
Excel automatically shows the the too wide for cell B5, it “Hours
name of the currently selected cell in looks like it extends into Worked” is
the “name box” (located above the in cell B5
worksheet). cell C5. (look at
You can determine that formula bar)
The letter must come first (i.e. B4,
NOT 4B) and there may NOT be any
spaces between the letter and the
the information is really
number. only IN cell B5 by
We will learn later why it is important
selecting cell B5 and “Hours
to understand how to name cells. looking at the formula bar Worked” is
and then selecting cell C5 NOT in cell
C5 (formula
and looking at the formula bar is empty)
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Drag column

Information that is “Chopped Off” Make a column wider separator to the

right
• You can see the To make Column B
If there is complete data by wider, point the cursor
selecting the cell
information in the to the column separator
cell to the right, and looking in the
formula bar. between columns B and
then the original cell
column C.
still contains all of
the data, but the The cursor changes to a
data appears to be “Double headed arrow”.
“chopped off”.
Now, click the left
mouse button and
without letting go of the
button, drag the
separator to the right to
make the column wider Column is now wider
(or to the left to make the column
narrower).
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Getting the Exact Width Resizing a Row

Double click here Make a row
To get the “exact” taller or
width, double click on shorter by
the separator instead dragging the
of dragging it. separator
between the
rows.

Row is
Column is now EXACTLY the correct width Click and now taller
drag here to
resize row 5.
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Moving the Active Cell in a Moving the Active Cell in a Worksheet

Worksheet
The easiest way to change the active cell in a
worksheet is to move the pointer to the cell you
want to make active and click
You can display different parts of the worksheet by
using the mouse to drag the scroll box in the scroll
bar to another position.
You can also move the active cell to different parts
of the worksheet using the keyboard or the Go To
command (Ctrl+G)
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Moving the Active Cell in a Worksheet

Selecting a Group of Cells
A group of selected cells is called a range
The range is identified by its range reference,
for example, A3:C5.
In an adjacent range, all cells touch each
other and form a rectangle.
To select an adjacent range, click the cell in a
corner of the range, drag the pointer to the cell in
the opposite corner of the range, and release the
mouse button.

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Selecting a Group of Cells (continued)

Entering Data in a Cell
A nonadjacent range includes two or more Worksheet cells can contain text, numbers,
adjacent ranges and selected cells. or formulas.
To select a nonadjacent range, select the first Text is any combination of letters and numbers
adjacent range or cell, press the Ctrl key as you and symbols.
select the other cells or ranges you want to Numbers are values, dates, or times.
include, and then release the Ctrl key and the Formulas are equations that calculate a value.
mouse button.

You enter data in the active cell.

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Changing Data in a Cell Searching for Data

You can edit, replace, or clear data. The Find command locates data in a worksheet
You can edit cell data in the Formula Bar or in This is particularly helpful when a worksheet
the cell. contains a large amount of data
The contents of the active cell always appear in
the Formula Bar. You can use the Find command to locate words or
parts of words.
To replace cell data, select the cell, type new
data, and press the Enter button on the Formula The Replace command is an extension of the Find
Bar or the Enter key or the Tab key. command
To clear the active cell, you can use the Ribbon,
the keyboard, or the mouse. Replacing data substitutes new data for the data
that the Find command locates.
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Searching for Data (continued) Searching for Data (continued)

Find and Replace options Find and Replace options

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Zooming a Worksheet (continued)

Zooming a Worksheet
You can change the magnification of a Zoom dialog box and controls
worksheet using the Zoom controls on the
status bar.

The default magnification for a workbook is

100%.

For a closer view of a worksheet, click the

Zoom In button or drag the Zoom slider to the
right to increase the zoom percentage.
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Previewing and Printing a Worksheet Closing a Workbook and Exiting

Excel
You can print a worksheet by clicking the File
tab on the Ribbon, and then clicking Print in You can close a workbook by clicking the
the navigation bar to display the Print tab. File tab on the Ribbon, and then clicking
Close in the navigation bar. Excel remains
The Print tab enables you to choose print open.
settings.
To exit the workbook, click the Exit
The Print tab also allows you to preview your command in the navigation bar.
pages before printing.
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Summary Summary (continued)

In this section, you learned: The first time you save a workbook, the Save As
The primary purpose of a spreadsheet is to solve dialog box opens so you can enter a descriptive
problems involving numbers name and select a save location
The advantage of using a computer spreadsheet is After that, you can use the Save command in
that you can complete complex and repetitious Backstage view or the Save button on the Quick
calculations quickly and accurately. Access Toolbar to save the latest version of the
A worksheet consists of columns and rows that workbook.
intersect to form cells You can change the active cell in the worksheet by
Each cell is identified by a cell reference, which clicking the cell with the pointer, pressing keys, or
combines the letter of the column and the number of using the scroll bars
the row. The Go To dialog box lets you quickly move the
active cell anywhere in the worksheet.
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Summary (continued) Summary (continued)

A group of selected cells is called a range Worksheet cells can contain text, numbers,
A range is identified by the cells in the upper-left and formulas
and lower-right corners of the range, separated by a After you enter data or a formula in a cell, you
colon can change the cell contents by editing,
To select an adjacent range, drag the pointer across replacing, or deleting it.
the rectangle of cells you want to include
You can search for specific characters in a
To select a nonadjacent range, select the first
adjacent range, hold down the Ctrl key, select each worksheet
additional cell or range, and then release the Ctrl You can also replace data you have
key. searched for with specific characters.
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Summary (continued)
The zoom controls on the status bar enable
you to enlarge or reduce the magnification of
the worksheet in the worksheet window.
Before you print a worksheet, you should
check the page preview to see how the
printed pages will look.
When you finish your work session, you
should save your final changes and close the
workbook.
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