Microsoft®

Word 2013 Free Cheat Sheets!

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The Word 2013 Screen Keyboard Shortcuts
Minimize
Quick Access Toolbar Title bar Ribbon General
Close Open a Document <Ctrl> + <O>
button Create New <Ctrl> + <N>
File tab
Save a Document <Ctrl> + <S>
Ribbon
Print a Document <Ctrl> + <P>
Ruler Close a Document <Ctrl> + <W>
Help <F1>

Insertion
point
Navigation:
Up One Screen <Page Up>
Down One Screen <Page Down>
Vertical
scroll bar
Beginning of Line <Home>
Document
window End of Line <End>
Horizontal
scroll bar Beginning of <Ctrl> + <Home>
Document
End of Document <Ctrl> + <End>
Open the Go To <F5>
Status bar View Zoom slider dialog box
buttons

Editing
The Fundamentals Cut <Ctrl> + <X>
• The File tab menu and Backstage view contain commands • To Move Text with the Mouse: Highlight Copy <Ctrl> + <C>
for working with a program’s files, such as Open, Save, the text you want to move, drag the text
Paste <Ctrl> + <V>
Close, New, and Print. to a new location, and release the mouse
• To Create a New Document: Click the button. Undo <Ctrl> + <Z>
File tab, select New, select a template • To Replace Text: Click the Replace Redo or Repeat <Ctrl> + <Y>
and click the Create button. Or, press button in the Editing group on the Home
<Ctrl> + <N>. tab. Or, press <Ctrl> + <H>. Formatting
• To Open a Document: Click the File • To Close a Document: Click the Bold <Ctrl> + <B>
tab and select Open, or press Close button, or press <Ctrl> + <W>.
<Ctrl> + <O>. Italics <Ctrl> + <I>
• To Correct a Spelling Error: Right-click
Underline <Ctrl> + <U>
• To Save a Document: Click the the error and select a correction from the
Save button on the Quick Access contextual menu. Or, press <F7> to run Align Left <Ctrl> + <L>
Toolbar, or press <Ctrl> + <S>. the Spell Checker. Center <Ctrl> + <E>
• To Save a Document with a Different • To Use the Thesaurus: Right-click the Align Right <Ctrl> + <R>
Name: Click the File tab, select Save word you want to look up and select
Synonyms from the contextual menu. Justify <Ctrl> + <J>
As and enter a new name for the
document. Select a word or select Thesaurus to
search the Thesaurus. Text Selection
• To Preview a Document: Click the File To Select: Do This:
tab and select Print, or press • To Minimize the Ribbon: Click the
<Ctrl> + <P>. Minimize Ribbon button on the A Word Double-click the word
Ribbon. Or, press <Ctrl> + <F1>. Or,
• To Print a Document: Click the File A Sentence Press and hold <Ctrl>
double-click a tab. Or, right-click a tab
tab and select Print, or press and click anywhere in the
and select Unpin the Ribbon from the
<Ctrl> + <P>. sentence
contextual menu.
• To View Advanced Printing Options: A Line Click in the selection bar
Click the File tab and select Print. • To Change Program Settings: Click the
File tab and click the Options button. next to the line
Select from the options under Settings.
• To Get Help: Press <F1> to open the A Paragraph Triple-click the paragraph
• To Undo: Click the Undo button
Help window. Type your question and Everything <Ctrl> + <A>
on the Quick Access Toolbar, or press
press <Enter>.
<Ctrl> + <Z>.
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Navigation Editing
• To Open the Navigation Pane: Click the Find button in the Editing group on • To Cut or Copy Text: Select the text you want to cut or copy and click the
the Home tab. Or, press <Ctrl> + <F>. Cut or Copy button in the Clipboard group on the Home tab.
• To Search for a Word or Phrase: Click the Search box, type the word or • To Paste Text: Place the insertion point where you want to paste and click
phrase. the Paste button in the Clipboard group on the Home tab.
• To Search for Graphics, Tables, Equations, or Comments: Click the • To Preview an Item Before Pasting: Place the insertion point where you
Magnifying Glass and select an option from the list. Click the Search want to paste, click the Paste button list arrow in the Clipboard group on the
box, enter the information you are searching for, and press <Enter>. Home tab, and hold your mouse over the option you’d like to preview.
• To View Search Results: Click Results in the Navigation Pane. • To Insert a Comment: Select the text where you want to insert a comment
• To View a Document’s Headings: Browse Headings in your document tab. and click the Review tab on the Ribbon. Click the New Comment button in
the Comments group. Type a comment, then click outside the comment text
• To View a Document’s Pages: Browse Pages in your document tab. box.
• To Delete a Comment: Select the comment, click the Review tab on the
Styles Ribbon, and click the Delete Comment button in the Comments group.

• To Apply a Style: Select the text to which you want to apply the style and Drawing and Graphics
select the style you want to use from the Styles Gallery in the Styles group on
the Home tab. • To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
Clip Art button in the Illustrations group. Type the name of what you’re
• To Apply a Document Theme: Click the Themes button in the Document looking for in the “Search for” box and press <Enter>.
Formatting group on the Design tab of the Ribbon and select a theme.
• To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
• To View All Available Styles: Click the Dialog Box Launcher in the button in the Illustrations group. Find and select the picture you want to insert
Styles group on the Home tab. and click Insert.
• To Change a Style Set: Look through styles by clicking the Change • To Insert a Screenshot: Click the Insert tab on the Ribbon and click the
Styles button in the Styles group on the Home tab and choose the Style Set. Screenshot button in the Illustrations group. Select an available window from
the list, or select the Screen Clipping option to take a screen clip.
• To Create a Style: Select the text that contains the formatting of the new
style, right-click the text, and click on Styles. Select Create a Style from the • To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes
contextual menu and Save Selection as a New Quick Style, enter a name button in the Shapes group, and select the shape you want to insert. Then,
for the style, and click OK. click where you want to draw the shape and drag until the shape reaches the
desired size. Hold down the <Shift> key while you drag to draw a perfectly
• To Check Your Styles: Select the text you wish to check. Click the Dialog proportioned shape or straight line.
Box Launcher in the Styles group on the Home tab of the Ribbon. Click the
• To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt
Style Inspector button in the Styles task pane.
button in the Text group, and select a design from the WordArt Gallery. Click
the text box and enter your text. If necessary, click the text box and drag it to
Formatting the desired position.
• To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt
• To Format Text: Use the commands in the Font group on the Home tab, or button in the Illustrations group, select a layout, and click OK.
click the Dialog Box Launcher in the Font group to open the dialog box.
• To Adjust Text Wrapping: Double-click the object, click the Wrap Text
• To Copy Formatting with the Format Painter: Select the text with the button in the Arrange group on the Page Layout tab, and select an option
formatting you want to copy and click the Format Painter from the list.
button in the Clipboard group on the Home tab. Then, select the text you • To Resize an Object: Click the object to select it, click and drag one of its
want to apply the copied formatting to. sizing handles ( ), and release the mouse button when the object reaches
• To Indent a Paragraph: Click the Increase Indent button in the the desired size. Hold down the <Shift> key while dragging to maintain the
Paragraph group on the Home tab. object’s proportions while resizing it.

• To Decrease an Indent: Click the Decrease Indent button in the • To Format an Object: Double-click the object and use the commands located
Paragraph group on the Home tab. on the Format tab.
• To Delete an Object: Select the object and press the <Delete> key
• To Create a Bulleted or Numbered List: Select the paragraphs you want to
bullet or number and click the Bullets or Numbering button in the Tables
Paragraph group on the Home tab.
• To Insert a Table: Click the Insert tab on the Ribbon, click the Table button
• To Change Page Orientation: Click the Page Layout tab on the Ribbon, in the Tables group, and select Insert Table from the menu.
click the Orientation button in the Page Setup group, and select an option
from the list. • To Insert a Column or Row: Click the Layout tab under Table Tools on the
Ribbon and use the commands located in the Rows & Columns group.
• To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the Header or Footer button in the Header & Footer group. • To Delete a Column or Row: Select the column or row you want to delete,
click the Layout tab under Table Tools on the Ribbon, click the Delete
• To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click button in the Rows & Columns group, and select an appropriate option from
the Page Break button in the Pages group. the menu.
• To Adjust Column Width or Row Height: Select the column or row you want
to adjust, click the Layout tab under Table Tools on the Ribbon, and use the
commands located in the Cell Size group.
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