Annexe S - HSE REQUIREMENTS Rev06 - Copie

ANNEX S
HEALTH, SAFETY, AND ENVIRONMENT REQUIREMENTS

FOR CONTRACTORS
Revision 6
01 September 2014
Annex S HSE Requirements for CONTRACTORs, rev 6, 01 September 2014 Page 1 of 120
Health, Safety, and Environment Requirements
For CONTRACTORs
Table of Contents
1.0 CONTRACTOR Health, Safety and Environment Requirements .............................................................. 4
2.0 Definitions .......................................................................................................................................... 4
3.0 HSE Overview .................................................................................................................................... 4
3.1 BeyondZero® ...................................................................................................................................... 4
3.2 Critical Risks ....................................................................................................................................... 7
3.3 Incident Severity .................................................................................................................................. 9
3.4 HSE Accountability Framework .......................................................................................................... 10
4.0 Core Processes .................................................................................................................................. 14
4.1 HSE In Design................................................................................................................................... 14
4.2 HSE Team/Organization..................................................................................................................... 15
4.3 HSE Training Requirements ............................................................................................................... 15
4.4 HSE Communication Requirements .................................................................................................... 17
4.5 Planning and Observation Procedures .................................................................................................. 17
4.5.1 Safe Plan of Action ............................................................................................................................ 17
4.5.2 Task Safety Awareness ...................................................................................................................... 18
4.5.3 Safety Observation Reports ................................................................................................................ 18
4.5.4 SPA and SOR Sampling ..................................................................................................................... 18
4.6 Documentation and Reporting Requirements ........................................................................................ 18
4.7 HSE Surveys ..................................................................................................................................... 19
4.8 Achievement Recognition................................................................................................................... 20
4.9 Subcontractor Management and Pre-Qualificaiton ................................................................................ 20
4.10 Certification, Inspections, and Regulatory Agency Permits .................................................................... 20
5.0 Basic HSE Requirements .................................................................................................................... 21
5.1 PPE .................................................................................................................................................. 21
5.2 Critical Risk Categories ...................................................................................................................... 28
5.2.1 Work At Elevation – General .............................................................................................................. 28
5.2.2 Work At Elevation – Fall Prevention And Protection ............................................................................ 29
5.2.3 Work At Elevation – Edge protection .................................................................................................. 34
5.2.4 Work At Elevation – Exterior Work .................................................................................................... 39
5.2.5 Work At Elevation – Formwork Erection ............................................................................................. 40
5.2.6 Work At Elevation - Scaffolds, Temporary Works, and Working Platforms ............................................ 41
5.2.7 Lifting Operations .............................................................................................................................. 55
5.2.8 Mobile Equipment ............................................................................................................................. 57
5.2.9 Energy Isolation ................................................................................................................................ 57
5.2.10 Confined Space ............................................................................................................................. 58
5.2.11 Electrical Work ............................................................................................................................. 59
5.2.12 Excavations ................................................................................................................................... 65
5.2.13 Hazardous Materials ...................................................................................................................... 68
5.2.14 Driving ......................................................................................................................................... 70
5.3 Environment...................................................................................................................................... 71
5.4 Heat Stress Control ............................................................................................................................ 80
5.5 Ramadan Mitigation Plan ................................................................................................................... 82
5.6 Other HSE Requirements ................................................................................................................... 83
5.6.1 Permits To Work ............................................................................................................................... 83
5.6.2 Works In Proximity To Bodies of Water .............................................................................................. 85
5.6.3 Rebar Protection ................................................................................................................................ 92
5.6.4 Interface Management and Co-Activity ............................................................................................... 93
5.6.5 Fire Prevention .................................................................................................................................. 93
5.6.6 Manual Handling and Tools ................................................................................................................ 95
5.6.7 Rodent, Reptile and Pest Control and Prevention .................................................................................. 95
5.6.8 Respiratory Protection ........................................................................................................................ 96
6.0 Imminent Danger Situations ............................................................................................................... 96
7.0 Emergency Response Plan .................................................................................................................. 96
7.1 Site Plot Plan ..................................................................................................................................... 97
7.2 Emergency Contact List ..................................................................................................................... 97
7.3 Emergency Coordination .................................................................................................................... 97
8.0 Medical Services ............................................................................................................................... 98
8.1 First Aid Provisions ........................................................................................................................ 98
8.2 Medical Facilities ............................................................................................................................ 98
8.3 Drugs, Alcohol, and Contraband ....................................................................................................... 105
8.4 Medical And Exposure Monitoring ................................................................................................... 107
9.0 Incident/Accident Investigation ......................................................................................................... 108
9.1 JESA Incident Classifications ........................................................................................................... 108
9.2 Incident/Accident Notification .......................................................................................................... 108
9.3 Incident/Accident Investigation ......................................................................................................... 108
9.4 Incident/Accident Reporting and Follow-Up ...................................................................................... 109
10.0 HSE Adherence Policy ..................................................................................................................... 109
10.1 Action Level One............................................................................................................................. 109
10.2 Action Level Two ............................................................................................................................ 109
10.3 Action Level Three .......................................................................................................................... 110
11.0 Exhibits .......................................................................................................................................... 111
Exhibit 1 — CONTRACTOR HSE Data Form .................................................................................... 112
Exhibit 2— Monthly CONTRACTOR HSE Statistics Report ............................................................. 115
Exhibit 3 — Notice of HSE Non-Compliance ...................................................................................... 116
Exhibit 4 — Warning Letter for HSE Non-Compliance....................................................................... 117
Exhibit 5 — Written Notice of Temporary Job Suspension ................................................................. 118
Exhibit 6 — Safe Plan of Action .......................................................................................................... 119
Exhibit 7 — Safety Observation Report ............................................................................................... 119
Exhibit 8 — Accident/Incident Investigation Report............................................................................ 119
Exhibit 9 — Witness Statement ............................................................................................................ 119
Exhibit 10 — First Aid Register ........................................................................................................... 119
Exhibit 11 — Table of Contents – HSE Policies and Procedures......................................................... 119
12.0 Acronyms Used Within The JESA Organization ................................................................................. 120
1.0 CONTRACTOR HEALTH, SAFETY AND ENVIRONMENT REQUIREMENTS
CONTRACTOR shall comply with all applicable CLIENT, JESA, local, and international health, safety, and
environmental regulations, whichever is the most stringent.
This ANNEX specifies JESA’s Health, Safety and Environment (HSE) Requirements for CONTRACTORs that
may exceed most regulatory standards or CONTRACTOR’S normal HSE procedures. CONTRACTOR is
responsible for reviewing and implementing the HSE requirements set forth in this ANNEX, the Project Hazard
Assessment and Safety Action Plan (HASAP), and JESA’s Health Safety and Environmental Procedures (HSEPs).
CONTRACTOR is also responsible for ensuring that their subcontractors, vendors, employees, and others under its
direction or control, review, accept and implement these HSE requirements.
2.0 DEFINITIONS
Incident An unplanned, undesirable event that disrupts work activity.

Accident An unplanned, undesirable event that results in an injury.
A task-specific planning document used to help ensure that every task receives
Safety Plan of
proper HSE assessment and planning. Also referred to as a Job Safety Analysis
Action (SPA)
(JSA) in some locations.
Safety A document used to engage all personnel in the process of identification of potential
Observation workplace hazards and unsafe actions of workers as well as identifying and
Report (SOR) documenting safe acts and safe workplace conditions.
CLIENT Office Cherifien des Phosphates (OCP)
JESA JACOBS Engineering S.A.
The party, including “sub consultants”, defined in contractual agreement with
CLIENT for which these Health, Safety, and Environmental Requirements for
CONTRACTOR CONTRACTORs are incorporated. These Health, Safety, and Environmental
Requirements for CONTRACTORs shall extend to and govern CONTRACTOR’S
subcontractors, vendors, employees, and others under its direction or control.
A qualified person is one who, by possession of a recognized degree, certificate, or
professional standing, or who by extensive knowledge, training and experience, has
Qualified Person
successfully demonstrated his ability to solve or resolve problems relating to the
subject matter, the work, or the project.
A Competent Persons must be knowledgeable of the applicable Company HSEP(s)
and local regulations and legislation for the activities for which they are so
designated, and carry out their responsibilities as described in these standards.
Competent Person
In countries where there is no local legislature requirement “Competent” shall be
defined as a person who has previous “hands on” experience (e.g. scaffolding) and
demonstrates an acceptable level of understanding.
Site/Project The highest-ranking JESA/CLIENT/CONTRACTOR whose regular work
Management location/office is at the PROJECT SITE.
A review of the SPA among the crew and supervisor to discuss and resolve any HSE
Task Safety
issues before work is continued, when there has been a break in the work schedule,
Awareness (TSA)
change in work conditions, change in crew, etc.
Work The total of CONTRACTOR’S responsibilities as set forth in the AGREEMENT
Documents.
PROJECT SITE Battery limits within which the CONTRACTOR is to execute their scope.
3.0 HSE OVERVIEW

3.1 BEYONDZERO®
The JACOBS Engineering S.A. (JESA) HSE Program is driven by a continuous improvement approach.
This approach is based on management’s commitment to achieving zero incidents and accidents through
the execution of sustainable business processes. In order to be successful, team engagement through active
involvement by each employee, CLIENT, CONTRACTOR and SUBCONTRACTOR is absolutely
necessary.
JESA believes that the primary responsibility for the implementation of the CONTRACTOR’s HSE
program rests on the CONTRACTOR’s Management although all workers at all levels have the
responsibility to actively participate in the HSE program. Further details of these responsibilities can be
found in HSEP 1.5, HSE Program Implementation Responsibilities.
The CONTRACTOR’s HSE Program shall not be compromised when working with joint venture and
teaming partners, other contractors, facility managers, or customers that condone less rigorous HSE
procedures. Irrespective of JESA’s strict contractual requirements for safety, the CONTRACTOR must
always be proactive in their safety leadership and take all appropriate actions mandated by our HSE culture.
The fundamental building block of JESA’s HSE Program is BEYONDZERO®, an integral approach to
safety where the company and employees both act as owners and are treated as partners with respect and
dignity. By creating an organizational “Culture of Caring” that targets the Personal, Behavioral, and
Cultural factors in addition to the traditional Systems or process based approach to safety, world-class
safety performance can be realized beyond achieving zero incidents or accidents.
JESA and CLIENT Management are adamant that 100% of all employees, including CONTRACTOR
personnel, are empowered to stop unsafe work at any time and are not expected to perform any work that
he/she considers unsafe without any fear of retribution.
Management Commitment
Team Engagement
Plan
Improve Training Implement
Monitor,
Measure,
Analyze
Figure 1: The JESA HSE Continuous Improvement Approach
3.2 CRITICAL RISKS
A Critical Risk Activity is one that involves one or more of the following:
 Work at elevation
 Lifting operations
 Mobile equipment operation
 Energy isolation
 Confined space work
 Electrical work
 Excavations
 Hazardous materials
 Driving
In addition to these nine JACOBS Engineering S.A. Critical Risk Activities, projects may identify other
activities that are required to be managed as Critical Risk Activities based on the PROJECT SITE risk
assessments.
The following “Life Saving Rules” are recommended as Zero Tolerance Rules:
Work at Height – Always apply 100% tie-off when in

a fall risk situation and secure all objects with the
potential to fall.
Lifting Operations – Always lift loads in a safe

manner and never walk under a suspended load.
Mobile Equipment – Only operate equipment if you

are competent and authorized to do so and use
equipment as per its intended purpose.
Energy Isolation – Always isolate all energy sources

and verify isolation prior to work on equipment. This
is not limited to Lock Out Tag Out (LOTO).
Confined Spaces – Always follow Permit

requirements and obtain authorization before entering
a confined space.
Electrical Work – Work on or near energized

electrical equipment must be carried out by trained,
qualified and authorized personnel. This includes
distribution and temporary services.
Excavations – Always obtain authorization before

starting excavation activities and only enter an
excavation if you have confirmed it is safe to do so.
Hazardous Materials – Always wear required

Personal Protective Equipment and follow safe use
requirements when handling hazardous materials.
Driving – Always wear a seat belt in a moving vehicle

and never use your phone or other mobile devices
while driving.
3.3 INCIDENT SEVERITY
JESA uses two classifications to evaluate the severity of an incident, Actual Severity (AS) and Worst
Potential Severity (WPS).
Examples of High Potential Severity Incidents (WPS>3) include but are not limited to the following:
 Fall from height, irrespective of injury outcome or if fall was suitably arrested
 Near miss incident involving interaction of heavy mobile equipment and light vehicles, where
sudden evasive movement was required to avoid collision
 Incident involving roll-over of mobile equipment or tip-over of a crane
 Lifting incident involving uncontrolled descent of a load
 Uncontrolled release of stored energy due to inadequate isolation procedures
 Incident involving rescue of personnel from a confined space or hazardous atmosphere
 Accidental contact with buried or hidden services
 Trench collapse
 Incident involving objects dropped from height into potentially occupied areas
 Incident involving contact or potential contact with >50 volts AC
 Exposure to toxic gases or hazardous substances greater than exposure limits
Table 1: HSE Severity Table

Actual or
Economic/
Potential
Injury / illness Environment Reputation material/
Severity
production
Level
Serious off-site International
Fatality or total
impact, significant media coverage; MAD
5 permanent
remediation regulatory >25 million
disability
required sanction
Significant off-site
Partial disability; National media
impact, some MAD
4 life changing; coverage;
remediation 2.5-25 million
intensive care regulatory action
required
Release
State media
Urgent treatment; significantly above MAD
3 coverage;
surgery reportable limit or 250k-2.5 mill
Prohibition Notice
some local impact
Medical
Release above Local media
treatment to MAD
2 reportable limit or coverage;
prevent 25k-250k
minor impact citations/ fines
deterioration
Simple, Small release
No media MAD
1 immediate contained onsite
coverage <25k
treatment and no impact
3.4 HSE ACCOUNTABILITY FRAMEWORK
The purpose of establishing an HSE Accountability Framework is to outline a process for both the
consistent reinforcement of positive HSE behaviors and the consistent and fair assignment of accountability
in relation to negative HSE behaviors, such as those arising from incidents and/or rule violation.
This process does not replace current CONTRACTOR HR practices governing disciplinary action. Rather
the process is focused on ensuring all investigations into unsafe acts or behaviors are fairly conducted to
ensure that accountabilities are properly recognized and assigned.
3.4.1 Pre-Requisites for an HSE Accountability Process

Prior to introduction of an HSE Accountability Framework process, each location shall
ensure the following pre-requisites are in place:
 A clearly defined set of key rules, such as “Life-Saving Rules”, “Zero
Tolerance”, “Golden Rules” or similar, that defines behaviors that will not be
tolerated. In some circumstances these may need to be agreed upon with the
CLIENT and JESA through a documented agreement (e.g. via an ‘HSE interface
document’).
 Documented training about the rules (e.g. via the orientation program). This
training should reflect local cultural perspectives around accountability.
 An HSE Accountability Framework awareness program that includes all workers
at the location including JESA employees, appropriate agency and sub-
contractor and controlled contractor personnel and CLIENT employees where
relevant. Training to include sign-off of attendance by trainees.
 Training of line managers in the use of the HSE Accountability decision tree
(Refer to Figure 2) to assess accountability following an incident or observations
of risky behavior and rule violations. Such assessment shall be based on the
outcome of a suitable and sufficient investigation (refer to JACOBS HSEP 5.1).
 A disciplinary process based on local HR standards and agreed with relevant
parties (e.g. unions, clients) where appropriate. This process may be tailored to
be location or project specific and include other options such as temporary
suspension.
Figure 2: HSE Accountability Framework Diagram
Figure 3: HSE Accountability Decision Tree
4.0 CORE PROCESSES
4.1 HSE IN DESIGN
The CONTRACTOR is responsible for providing the following HSE deliverables during the different
Project Phases to JESA for review and approval. The JESA HSE team is at the disposal of the
CONTRACTOR for assistance whenever necessary:
Phase IV: Construction (Phase V in JSTEPS):

1) HAZOP Action Plan Follow Up:
During the construction phase, the Action Plan from the HAZOP sessions is going to be assessed
to ensure that all the actions are implemented on site.
2) Fire Protection Implementation Follow Up

The implementation strategy for the technologies and fire protection system designed during basic
and detailed Engineering phase are executed during the construction phase.
Phase V: Commissioning (Phase VI in JSTEPS):

1) Fire Protection System Performance Test:
During the commissioning phase, the fire protection system implemented on site is going to be
tested to verify that the design performance criteria are attained.
4.2 HSE TEAM/ORGANIZATION
4.2.1 CONTRACTOR shall appoint an on-SITE HSE representative, who will attend regular
CLIENT and JESA HSE meetings and be responsible for implementation of the rules
listed below, as well as other HSE rules determined, by JESA, to be necessary for the
safe execution of the PROJECT. JESA shall approve the CONTRACTOR’s candidate to
be the on-SITE HSE representative prior to their mobilization to SITE.
4.2.2 CONTRACTOR, shall present their Corporate HSE Program for review by JESA and the
CLIENT for evaluation during pre-qualification in the bid process, including the
CONTRACTOR’s planned HSE organization and CVs of key members as part of their
proposal.
4.2.3 Post contract-award, CONTRACTOR shall submit a final HSE team organization chart
for JESA approval prior to mobilization to SITE. The organization must be functionally
independent from CONTRACTOR’s production organization and personnel assigned to
said organization must be assigned exclusively to the CONTRACTOR’s HSE team.
4.2.4 CONTRACTOR, if employing up to 35 workers, including their lower tier subcontract
employees, shall provide a full-time SITE HSE professional. CONTRACTOR shall
supply additional SITE HSE personnel for each additional 50 workers thereafter. JESA
shall determine appropriate qualifications for CONTRACTOR HSE personnel, based on
PROJECT demands.
4.2.5 CONTRACTOR, if working on a linear project (e.g. Pipeline or High-Voltage Power
line), shall provide a full-time SITE HSE professional on each work front and the
previous condition applies only to a fixed location on the PROJECT SITE. When the
number of workers reaches 35 or more on the work front, CONTRACTOR shall supply
additional SITE HSE personnel for each additional 50 workers thereafter on the work
front.
4.2.6 CONTRACTOR shall furnish to JESA for approval the names and qualifications of the
Competent Persons and Qualified Persons, who may be required for their scope of work
by JESA’s safety procedures and by CLIENT, local, and international regulations.
Examples include Competent Persons and/or Qualified Persons for:
 Steel and Scaffold Erection
 Excavation
 Confined Space Entry
 Crane and Rigging Operations
 Annual Crane Inspections
 Fall Protection, including horizontal lifeline systems, etc.
4.3 HSE TRAINING REQUIREMENTS
The following are HSE training recommendations and guidelines for employees engaged in operations
covered by the CONTRACTOR’s HSE Program. As appropriate for the project, and as specified in the
project’s HASAP, the HSE training described below also apply to subcontractors.
4.3.1 Responsibilities
General responsibilities for HSE Program implementation are stated in HSEP 1.5.
Additional management, staff, employee, and subcontractor responsibilities that address
duties specific to this topic are stated in this procedure.
4.3.2 Training Procedure
Managers and supervisors must assure that appropriate training in potential workplace
physical, chemical and other type hazards, the necessary control measures, and company
procedures that address such hazards is provided:
 To all new employees;
 To all employees given new job assignments for which training has not
previously been received;
 When new substances, processes, procedures, or equipment are introduced to the
workplace and represent a new hazard;
 When the manager or supervisor is made aware of a new or previously
unrecognized hazard; and,
 For supervisors to familiarize themselves with the HSE hazards to which
employees under their immediate direction and control may be exposed;
 For supervisors to plan and execute work safely using the SPA process.
4.3.3 Initial Assignment Orientation (Induction)
All CONTRACTOR employees and subcontractors should receive HSE orientation

(induction) prior to job assignment. The orientation (induction) should, at a minimum,
address the CONTRACTOR’s HSE program, HSE-related expectations, and any site-
specific or project-specific HSE rules and procedures. This orientation or induction
should be updated accordingly with the project phase.
Visitors to the site should also receive HSE orientation (induction) prior to entering the
site or facility.
All CONTRACTOR employees should also receive on-the-job training regarding the
SPA, the TSA, and the SOR processes used on site.
The CONTRACTOR shall submit to the JESA a copy of their induction material for
approval.
4.3.4 Selection of Job-specific Training Topics
In addition to the HSE induction or orientation training, workers shall receive job-specific
HSE training that will be appropriate for their job assignment.
4.3.5 The CONTRACTOR is expected to develop an HSE training matrix by job function
(refer to HSEP 3.1f1) that specifically defines the required HSE training appropriate for
the employees depending on their assignment to the project site, office, job location, or
operating group.
4.3.6 Workers shall receive additional job-specific or site-specific HSE training, not mentioned
in the matrix, which may be necessary based on the scope and nature of potential
workplace physical or chemical hazards and local regulatory requirements.
4.3.7 Workers involved with hazardous waste operations, as defined by 29 CFR 1910.120 or
equivalent applicable local or international regulations, shall have met, prior to any field
work activity or exposure, the training requirements of the standard. Certification of
individual worker training shall be provided to JESA prior to commencing work.
4.3.8 CONTRACTOR shall certify that all operators of mobile equipment such as forklifts,
cranes, aerial/boom lifts, buses, etc., have been trained and/or certified on the proper
operation of the equipment. Mobile crane operators must be qualified on each crane
(model, type, and rating) that they are assigned to operate through a testing and
qualification procedure recognized by JESA. CONTRACTOR shall furnish qualified lift
supervisors that directly oversee the crane and associated rigging crews. Copies of their
training and certification shall be maintained on the PROJECT SITE by CONTRACTOR
and forwarded to JESA upon request.
4.3.9 All flagmen shall receive specific training from the CONTRACTOR which covers
positioning, hand signals, movement of equipment, etc. All appropriately trained
flagmen must be easily identifiable on site with a special vest, hard hat sticker or other.
4.3.10 Documentation of all HSE training shall be maintained at the PROJECT SITE by
CONTRACTOR and provided to JESA upon request. This documentation may take the
form of a training passport or equivalent.
4.3.11 The CONTRACTOR is encouraged to review and update their locally developed training
matrix on an annual basis.
4.3.12 The CLIENT or JESA may offer specific training packages for CONTRACTOR
personnel throughout the lifecycle of the PROJECT. The CONTRACTOR is obliged to
release their personnel to partake in these training packages when requested by the
CLIENT or JESA.
4.3.13 Training Instructors

HSE training should be presented by instructors who are competent and qualified to
present the subject matter and who have been approved by JESA.
4.4 HSE COMMUNICATION REQUIREMENTS
CONTRACTOR shall establish a prompt and effective method of providing HSE communications such as
HSE alerts, advisories, bulletins, regulatory updates, etc., to all SITE employees.
The CLIENT or JESA may request the CONTRACTOR to use their own format for HSE alerts or flashes.
If this is the case, a template will be provided to the CONTRACTOR by JESA.
CONTRACTOR’s communication plan should be detailed in the CONTRACTOR’S HSE Plan.
CONTRACTOR is required to inform JESA of any incident or accident immediately upon occurrence.
Refer to the following sections in this document for details on the notification process.
4.5 PLANNING AND OBSERVATION PROCEDURES
The SPA, the TSA, and the SOR process require each worker to receive on-the-job training from their
direct Supervisor. CONTRACTOR employees shall also be trained and educated on their individual
responsibilities contained in these tools by the CONTRACTOR and CLIENT after mobilization. The
following shall be implemented by CONTRACTOR as part of their HSE program.
4.5.1 SAFE PLAN OF ACTION

The Safe Plan of Action (SPA) is developed by the crew assigned to perform the work with
guidance from their Supervisor (See Exhibit 6). The crew Supervisor identifies the work area and
task to be performed and then leads the crew in developing a Safe Plan of Action. The crew
Supervisor is responsible for the following:
 Developing a safe strategy for the work
 Ensure that all generic and dynamic potential risks are considered
 Implementing the agreed safe strategy with the crew
 Filling in the SPA form
 Signing the SPA form and ensuring that the crew has also signed and understood the
content of the SPA form
Creating the SPA requires the Supervisor to solicit crew participation in identifying hazards and
hazard control measures such as PPE, training requirement, permits, procedures, etc.
Members of the team are required to sign the SPA document to indicate their participation, their
understanding of the plan, and their agreement to follow the plan.
The SPA can be developed in any language required to ensure that the crew has a common
understanding of the work area and tasks to be performed. Once completed, the SPA form should
be posted in a safe, visible and accessible location within the work area for reference by the crew
during the task.
Any member of the crew is authorized and encouraged to modify the SPA should the dynamics of
the situation change. Some examples of situations that could arise during the work and that would
require a re-appraisal of the SPA may include, but are not limited to the following:
 Strong Winds
 Changes to the metrological conditions such as rain or snow
 Smoke
 Dust
 Noise
 Wave height or tidal direction if working on open water
 Environmental contamination such as a spill
 New work that begins in proximity
 A key member of the crew falls ill or has to leave the area for personal reasons, etc.
4.5.2 TASK SAFETY AWARENESS

The Task Safety Awareness (TSA) meeting or Toolbox Talk as it may be referred to, is a daily
HSE briefing associated with the task(s) that are scheduled for the crew during the work shift. The
crew supervisor is responsible for leading the daily TSA.
These meetings generally take from two to ten minutes and address the HSE measures specific to
the tasks.
TSA meetings shall be conducted at least daily and whenever a task presents a change of hazards
from the previous tasks, not just at the start of the work shift (day or night shift).
4.5.3 SAFETY OBSERVATION REPORTS

The Safety Observation Report (SOR), Exhibit 7, is a proactive process designed to identify and
document HSE-related acts and conditions in the work environment. All CONTRACTOR’S
supervisors are required to participate in the SOR process by generating written SORs and turning
them in to CONTRACTOR and JESA Construction/Project Management daily and / or at least
weekly.
The SOR allows any SITE worker to record observed proper or improper HSE practices and
identifies the cause of any deficiencies so that corrective action can be taken.
4.5.4 SPA AND SOR SAMPLING

As part of their commitment to continuous improvement, CONTRACTOR Management is
required to perform regular audits or sampling exercises of the SPA and SOR process to ensure
compliance as well as to:
 Verify the quality of the SPAs and SORs developed by the CONTRACTOR personnel
on the PROJECT SITE
 Identify trends and potential areas for improvement in safety performance on the
PROJECT SITE (Leading Indicators)
 Identify areas for improvement to the CONTRACTOR’s proactive HSE Training
program and to ensure that personnel are efficiently deployed at the right time, to the
right area and with the appropriate resources
.
4.6 DOCUMENTATION AND REPORTING REQUIREMENTS
4.6.1 Before mobilizing to the PROJECT, CONTRACTOR and its lower-tier subcontractors
shall forward to JESA’S Construction/Project Management a copy of their company’s
HSE Program specific to the PROJECT for review and approval at least 60 days prior to
mobilization
4.6.2 CONTRACTOR shall submit the information required by Exhibit 1, CONTRACTOR
HSE Data Form, before award of contract, unless specifically exempted from this
provision by JESA.
4.6.3 A PROJECT-specific HSE Plan or, in the case of hazardous waste operations, an HSP
shall be generated by CONTRACTOR and each subcontractor mobilizing on the
PROJECT. This plan must include a PROJECT-specific Emergency Response Action
Plan in accordance with JESA, Local, and International requirements.
4.6.4 If the PROJECT is regulated as a hazardous waste or emergency response operation, as
defined in 29CFR 1926.65 or 29CFR 1910.120, then CONTRACTOR has the choice of
adopting the SITE Health and Safety Plan (HSP) or developing a similar plan that is, at a
minimum, equally protective and compliant. CONTRACTOR’S site personnel shall read
and acknowledge by signature that they will comply with the applicable HSP.
4.6.5 CONTRACTOR employees are required to participate in documented, daily task-specific
Safe Plans of Action (Exhibit 6) and regular Safety Observation Reports (Exhibit 7).
4.6.6 CONTRACTOR will conduct weekly HSE meetings, and signed copies of the meeting
reports shall be made available to JESA upon request.
4.6.7 CONTRACTOR shall complete Weekly Statistics reports which include at a minimum
headcount, man-hours, leading indicators, accident statistics for the week and to-date, and
the number of WPS observations. These reports are due to JESA by the Friday of the
preceding week.
4.6.8 CONTRACTOR shall complete the Monthly CONTRACTOR’s Accident Statistics
Report (Exhibit 2) for each month in which they conduct work on the PROJECT. These
reports are due to JESA by the first business day of the month for the preceding month.
4.7 HSE SURVEYS
JESA’S Construction/Project Management and JESA’S HSE Department shall conduct periodic
HSE surveys or Safety Evaluation Reports (SER) of the SITE. The JESA SER tool is designed to:
• Assist in the effective implementation of the CONTRACTOR’s core HSE
elements on the PROJECT SITE
• Look at specific hazards identified during previous audits
• Raise issues of concern directly with site management
• Provide a basis for continuous improvement
• Identify best practices that may be beneficial to other PROJECT SITE.
The SER process evaluates 5 key elements of the CONTRACTOR’s HSE program:
A: Leadership & Commitment
B: Employee involvement
C: Program Implementation
D: Work Control Procedure and Processes
E: Office hazards and controls
Any HSE discrepancy observed shall be reported to the appropriate CONTRACTOR
representative for immediate correction. The CONTRACTOR is responsible for ensuring that all
actions arising from an HSE survey are tracked and closed in a punctual manner.
These HSE surveys do not relieve CONTRACTOR of its responsibility to self-inspect their work
and equipment and to conduct their work in a safe and environmentally compliant manner.
4.8 ACHIEVEMENT RECOGNITION
The CONTRACTOR is encouraged to recognize superior efforts of offices, project teams,

employees, and others, who demonstrate superior HSE behavior or performance. Examples of
outstanding performance and achievement recognition include:
 individual business unit award programs,
 project-specific milestone observations,
 external business association awards,
 recognition in internal publications, and
 HSE regulatory agency recognition programs.
This recognition motivates individuals toward continuous improvement and recognizes valuable personnel for
a job well done.
Each location shall ensure that a suitable process is in place to reinforce positive HSE behaviors.
It is important that an accountability framework is balanced and recognizes the teams that are working
safely. It is only fair that employees and other workers at the sites are recognized for positive HSE
behaviors.
When things go right, managers and others are expected to provide positive reinforcement, appreciation,
recognition and reward as appropriate.
When providing either recognition or reward to an individual, line managers should ensure the reward is
genuinely valued by the receiver and applied equally and fairly.
4.9 SUBCONTRACTOR MANAGEMENT AND PRE-QUALIFICAITON
The CONTRACTOR is required to ensure that their subcontractors and vendors and others under
their direction or control, review, accept and implement the HSE requirements specified in this
document. This includes, but is not limited to the following:
 CONTRACTOR shall implement comprehensive pre-qualification criteria for all
potential SUB-CONTRACTORS who may eventually be required to work on the
PROJECT SITE.
 Before authorizing any SUB-CONTRACTOR to commence work on the PROJECT
SITE, the CONTRACTOR will submit the SUB-CONTRACTOR’s HSE pre-
qualification review to JESA for review and approval.
 The SUB-CONTRACTOR’s presence on the PROJECT SITE does not in any way
absolve the CONTRACTOR of their responsibility to manage the overall HSE
performance on the PROJECT SITE, including the SUB-CONTRACTOR’s HSE
performance.
4.10 CERTIFICATION, INSPECTIONS, AND REGULATORY AGENCY PERMITS
4.10.1 CONTRACTOR shall immediately inform JESA’s Construction/Project Management of

any local or international HSE regulatory agencies’ inspections or other actions involving
CONTRACTOR’S work.
4.10.2 Certain operations may require a JESA permit. Such activities may include but are not
limited to critical lifts, hot work, confined space/vessel entry, excavations, asbestos
abatement, lead abatement, etc.
4.10.3 Some local and National authorities require permits for specific activities such as
excavations, heavy lifts, asbestos/lead abatement, air permits, water permits, hazardous
waste generation, etc. CONTRACTOR shall secure and comply with these permits,
unless Site/Project Management has delegated this responsibility to others in writing.
4.10.4 JESA will provide the CONTRACTOR with a list of CLIENT preferred approved third-
party inspection organizations in country upon contract award.
4.10.5 A third-party certified Competent Person shall make a thorough annual inspection of all
cranes and powered hoisting equipment, such as Mobile Elevated Work Platforms
(MEWPs). Cranes assembled on SITE shall receive at a minimum an annual inspection
prior to being put into service. This frequency could change depending on the number of
lifts performed by the crane. CONTRACTOR will consult manufacturers for suggested
maintenance and inspection program.
4.10.6 If the crane is to be used for mad riding duties, the inspection of the crane by a third-party
shall take place every 6 months. All cranes must also have a daily pre start visual
inspection procedure in place which should be laminated and posted in the crane cabs.
JESA will provide the CONTRACTOR with an appropriate daily pre-lift checklist if they
are unable to provide one.
4.10.7 Lifting accessories must also be visually checked by the riggers throughout the day, and
hold a current 6 monthly inspection by a third-party.
4.10.8 CONTRACTOR shall submit third-party crane, powered hoisting equipment, and lifting
accessories inspection company qualifications to JESA for review and approval.
4.10.9 Documentation of all crane inspections shall be provided to JESA and shall be
maintained on SITE by CONTRACTOR.
4.10.10 All scaffolding must be inspected and tagged by a Competent Person prior to initial use,
before each work shift, and after any event that could affect its structural integrity.
Suspended scaffolds must receive documented daily pre-use inspections. Untagged
scaffolds shall not be used. Scaffold tags should be displayed, and the scaffolding should
also be inspected by a certified scaffold inspector at intervals of no more than 7 days.
4.10.11 Mobile equipment must receive daily pre-use inspections, which will be documented.
Examples include forklifts, backhoes, personnel lifts/man lifts, etc.
5.0 BASIC HSE REQUIREMENTS
The following HSE rules list JESA’S fundamental requirements for CONTRACTOR HSE. When there are multiple
rules that may apply, the most stringent JESA, CLIENT, local, or international HSE regulations that govern the
work shall be followed.
5.1 PPE
The CONTRACTOR’s Project Management and HSE Manager are expected to evaluate and document the
hazards associated with the planned job tasks and determine the PPE requirements for the PROJECT:
 At a minimum the risk assessment shall consider the task to be performed, the tools and
equipment to be used, work environment factors, and proximity to other work activities.
 When feasible, measures should be taken to eliminate or minimize the reliance on PPE to
provide protection to personnel from workplace hazards.
 Document the hazard assessment and PPE required for the planned job tasks in the
Hazard Assessment Safety Action Plan (HASAP).
 Ensure that PPE is kept in sufficient supply on site to avoid disruptions.
 Ensure that all Employees can demonstrate an understanding of the PPE training prior to
being allowed to use the equipment.
 Ensure that all Employees can demonstrate the ability to inspect their PPE and clothing to
ensure that it is in a safe condition.
 Ensure that all Employees can store their PPE in a manner that will not adversely affect
its integrity.
 The CONTRACTOR’s Management is ultimately responsible for ensuring that their
personnel’s PPE is maintained in good condition and that any damaged items are
immediately replaced.
Required basic PPE kit for construction sites consists of a Hard Hat, Eye Protection, Hard-toe Protective
Footwear, Hand Protection, Hearing Protection and Reflective Work Attire unless the site specific HASAP
defines otherwise.
The following table defines the minimum requirements for the selection and use of basic Personal
Protective Equipment (PPE) to help ensure the safety of personnel required to work in environments which
require the use of PPE.
Table 2: Minimum Standard for PPE
Head Protection
Project/Construction Wear approved hard hats when working in designated PPE areas. This
Management and includes welders when using welding hoods.
Employees  Approved protective helmets shall meet EN 397, ANSI Z89.1
standards (or equivalent) for Type I, or Type II, and Class G
(General) or Class E (Electrical) only.
 Conductive (Class C) type helmets and bump caps are not approved
head protection for general use.
 Electrical workers and others who may be exposed to currents in
excess of 2,000 volts shall be limited to Class E hard hats only.
Employees Adhere to these specific rules regarding head protection:
 Hard hats shall be worn in conjunction with welding hoods.
 Hard hats shall not be worn backwards.
 Do not drill holes in the shell of the hard hat.
 Do not alter the shape of the hat or bill.
 Do not remove the suspension straps or cut/alter them in any way.
 Do not paint hard hats.
Eye and Face Protection
Project/Construction At a minimum, wear basic eye protection (safety glasses or goggles) on all
Management and construction and maintenance projects and any jobsite/work area where
Employees recognized eye hazards exist.
Basic eye protection is typically considered to be safety eyewear (safety
glasses or goggles). However, basic safety eyewear may not offer the
protection required depending on the task and conditions.
 Safety glasses with rigid side shields (EN 166, ANSI Z87.1, or
equivalent) shall be worn at all times when in the construction
environment and in any area where eye hazards exist. This includes
under welding hoods and for workers with prescription eye wear.
Safety goggles may be worn over non-safety prescription eyewear.
 When prescription eyewear does not meet safety requirements then
an individual shall wear equivalent eye protection over their
prescription lenses (i.e., ANSI Z-87.1 glasses or goggles).
 Eye protection is mandatory for mobile equipment if it does not have
an enclosed cab.
Depending on the specific conditions and/or task hazards, specialty safety
eyewear such as sealed eyewear may be required in order to provide the
appropriate level of protection. The project HASAP and task specific SPA
shall be utilized to define the conditions under which sealed or other specialty
safety eyewear shall be worn.
Employees Employees near other employees performing work tasks shall wear the same
eye protection as that being worn by the person performing the work
(e.g., face shield, goggles (including goggles used for cutting and burning)).
Employees Contact lenses can be worn in conjunction with safety eye protection.
requiring contact However, some Clients have policies which prohibit the use of contacts on
lenses (with review their sites. It is the responsibility of Site Management to set and enforce a
by Management) site contact lens policy if necessary.
Soft and gas permeable contact lens are currently allowed to be worn with
respiratory protection. However, non-gas permeable / hard contact lenses are
not allowed to be worn in conjunction with respiratory protection. This must
be enforced by Management.
Employees Wear a face shield to provide protection from flying particles, splashed
performing tasks liquids or airborne mists.
requiring face  Face shields shall comply with ANSI Z-87.1, 1989. Face shields
protection (ANSI Z-87.1, 1989 or equivalent) shall be worn in addition to
safety glasses. A face shield provides protection only to the face and
eyes from direct impact objects, and additional eye protection must
be worn in conjunction with a face shield when conducting other
tasks that involve such face and/or eye hazards.
 Tasks which may require the use of a face shield include:
Chipping Power Sawing
Scraping Grinding
Blowing Pneumatic Tool Use
Hot Tar Work Pouring of Irritants
Liquid Metal Work Operating a Router
 Refer to the Eye and Face Protection Selection Guide for details
(refer to HSEP 13.1f1)
 Refer to HSEP 13.2 Chemical Protective Clothing for chemical
goggles and face protection.
Note: A face shield worn in conjunction with basic safety glasses may not
provide the appropriate level of protection in situations where windblown
particles are present.
Employees Wear burning goggles when an oxy-fuel torch is used for cutting or burning
performing burning to provide protection from light radiation which can injure the eyes.
or cutting operations  Number 5 lens shade is considered adequate for routine torch cutting
activities.
 Refer to Filter Lenses for Protection Against Light Radiation (refer
to HSEP 13.1f2)
Employees Wear a welding hood with a filtered lens of Number 10 shade or darker to
performing electric provide protection from light radiation which can injure the eyes.
arc welding Wear approved safety glasses with side shield and a hardhat when wearing a
welding hood to ensure protection from welding slag when the hood is raised
or when working overhead.
 A welding hood with a "flip-up" window and secondary clear lens
shall be considered to provide greater protection to the welder.
 Pipeliner hoods (pancakes) shall not be worn.
 Refer to Filter Lenses for Protection Against Light Radiation (refer
to HSEP 13.1f2)
Supervision, HSE, Conduct a hazard assessment for areas where personnel may be exposed to
Employees hazards related to lasers. .
performing work  Personnel shall be trained and understand laser hazards. Records
with or near Lasers shall be documented.
 Know the class of laser you are working with or near.
 Ensure appropriate safety precautions are taken.
 Ensure work areas where lasers are used have laser warning signs.
Foot and Leg Protection
Project/Construction Wear hard-toe protective footwear when performing tasks in areas where
Management and there is a danger of foot injuries.
Employees  All hard-toe footwear, except rubber boots, shall be constructed of
leather, be of lace up design, and have a combined welting/upper
height, which meets or exceeds 2” above the wearer’s ankle, and
have a defined heel. The heel must be designed by the
manufacturer.
 Hard-toe footwear (EN ISO 20345, ASTM F2413, or equivalent)
shall be worn by all workers when in the construction environment
or in areas where there is a danger of foot injuries due to falling,
rolling, or piercing objects or when employee’s feet are exposed to
electrical hazards.
 Safety Sneakers (sports shoes) and other hard-toe footwear designs
that comply with government or national standards (ASTM F2412-
05 and F2413-05 in US), but not those stated above, may be allowed
on certain projects if specifically identified in the project’s HASAP,
including written approval by JESA.
Project/Construction Wear special-purpose (crush resistant, chemical resistant, puncture resistant,
Management and and dielectric) footwear when performing tasks with a potential exposure to
Employees such hazards.
 Such special-purpose footwear will be provided to the worker by the
employer.
Employees Wear additional foot and leg protection including metatarsal guards, shin
guards, chaps, etc, when performing tasks with potential foot and/or leg
injury hazards (e.g. work involving jackhammers, ground tampers,
chainsaws).
Hand Protection
All Employees Gloves, appropriate for the task, shall be worn 100% of the time when in the
field and other designated project locations like the warehouse. Specific glove
types required for the task will be listed on the SPA. This includes visitors
and while walking on a field site.
As soon as it is required to wear a hard hat and safety shoes, protective gloves
must also be worn. Gloves shall be worn when hands are exposed to
absorption of harmful substances, cuts, abrasions, punctures, biological
hazards, chemical burns, thermal burns, or harmful temperature extremes.
A minimum cut index of 3 is required for all gloves worn on site (refer to the
figure below).
Employees Wear hand protection that is appropriate for the task.

 Protection of the hands is required for any task where there is a
possibility of chemical contact, cuts/splinters or abrasions, or contact
with temperature extremes. It is important that the job task be
evaluated and the appropriate gloves used for the work performed.
 Selection Guidelines: There is no one glove that can provide
protection against all potential hand hazards. It is important to select
the most appropriate glove for a specific application and to
determine how long it can be worn and whether it can be reused.
Employees Wear sleeves or forearm cuffs when there is a potential hazard to the wrists
and arms.
Work Attire and Clothing
All Employees Wear clothing appropriate for the work environment and the task being
performed (refer to HSEP 13.1f3 for specific requirements and guidelines for
work attire). High visibility reflective safety apparel/vests are required to be
worn by all workers in the construction environment. The PROJECT-specific
HASAP shall clearly define this PPE requirement.
 Attire with long sleeves to the wrist shall be worn at all times.
 No tank tops are allowed.
 Loose or frayed clothing, loose or hanging long hair, ties, rings,
body jewelry, etc. shall not be worn around moving machinery or
other areas where they may become tangled.
 High Visibility vests or coveralls are mandatory and shall be
fastened closed at all times while worn.
 High-visibility reflective safety apparel/vests shall comply with
EN471 Class 2, ANSI/ISEA 107, Class 2, or equivalent.
 High-visibility reflective vests are also required for other work that
places personnel, such as flaggers, riggers, survey crews, etc., near
mobile equipment.
Hearing Protection
Hearing protection shall be worn when exposures exceed 85 DBA according
to the hearing conservation standard CFR.
 Silicon ear plugs in accordance with 89/686 EEC.
All Employees
 Foam ear plugs in accordance with 89/686 EEC.
 Earmuffs in accordance with 89/686 EEC.
Figure 4: Glove Protection Level against Mechanical
5.2 CRITICAL RISK CATEGORIES
5.2.1 WORK AT ELEVATION – GENERAL
CONTRACTOR shall comply with JESA’s 100% Fall Protection Policy.

This policy states that when personnel work from an unprotected
elevation of 1.8m or more, fall restraint or arrest equipment shall be used.
A person is considered to be working if they are stationary, moving from
one location to another, or at any time exposed to a fall from a surface not
protected by approved handrails, guardrails, or some other approved fall
arrest or restraint device. The 6-foot fall distance is measured from the
person’s feet to the next lower level surface.
Regardless of elevation, personnel working from elevated positions above
dangerous equipment or conditions (machinery, electrical equipment,
degreasing units, galvanizing tanks, vertical rebar, etc.) must be protected
from falling onto the hazard by fall prevention methods, fall protection
systems, or equipment guards.
Additional requirement: In settings other than construction, such as in
completed buildings and in operating facilities, work near unprotected
floors, platforms or leading edges 1.2m or more above the adjacent floor
or ground requires fall arrest or restraint.
The use of “passive” systems, such as safety nets, monitoring systems, or
controlled access zones, as the sole means of fall protection when
working above 1.8m, is prohibited. JESA prohibits the use of safety nets
as an independent means of fall protection.
Workers in mechanical lifts, including scissor lifts, boom trucks,
suspended or supported personnel baskets, articulating lifts, and other
similar devices shall use fall protection equipment at all times. Handrails
on lifts may only be used for fall protection anchor points if approved by
a Qualified Person. Such devices shall not be used as elevators to
transport workers to different work locations.
All portable ladders shall be clearly marked with the ladder owner’s
name.
The safest means of worker access for overhead work (e.g., rolling
scaffolds, mechanical lifts, platform ladders, etc.) shall be considered as
alternatives to the use of portable ladders. If ladders are used, then the
top of all straight and extension ladders shall be tied to a substantial
anchor point before use; a second worker must hold the ladder until the
tie-off is secure. And, if a worker’s feet are on or above the fifth rung of
a stepladder, the top of the ladder must be tied to a substantial anchor
and/or a second worker shall hold the ladder throughout the task.
When ascending or descending a portable ladder, three-point contact is
considered acceptable fall protection for fall exposures of less than 6m.
When potential fall exposure exceeds 6m, personnel on ladders must be
protected with a personal fall arrest system.
Decking sections shall be laid tightly and immediately secured upon
placement to prevent accidental movement. During initial placement,
decking sections shall be placed in such a manner to ensure full support
by structural members and each piece shall be individually secured. Pre-
installation or shake-out of multiple sections of decking using temporary
methods of attachment, such as tack welding, is not allowed. The use of
controlled decking zones is not allowed.
Work at Elevation is identified as a Critical Risk Activity and as such
requires the review of the safe work plan (or Fall Prevention Plan) and
authorization to proceed. This applies to potential situations where fall
exposures exist such as: when a complete guardrail system is not in place,
when removing grating or handrails, opening a hole that creates a fall
hazard in a safe work platform, scaffold erection and dismantling, etc.
Ensure a detailed pre-task assessment of work at elevation is conducted

and documented.
Work should be authorized by signing the SPA/Authorization mitigation

plan for fall hazards by a designated Competent Person.
5.2.2 WORK AT ELEVATION – FALL PREVENTION AND PROTECTION
A project specific Falls Prevention Plan must be prepared for the project
and the key elements included in worker inductions. The Fall Prevention
Plan must address all project elements that could result in the fall of either
persons or materials. This includes developing suitable barrier protection
for all open edges, holes, voids and openings, by using robust collective
passive Fall Protection elements, or approved measures which prevent (or
mitigate) the risk of falls. Personal fall protection equipment must only
ever be used as a last resort. If personal fall protection equipment is used
it must be designed by competent person in a professional manner
including the adequate loading capacity anchor points, training of users,
inspection of equipment and rescue system.
A detailed design risk assessment must been carried out to determine the
elements and systems, which will be employed during the construction
phase. CONTRACTORs will provide material to all of their sub-
contractors outlining the Falls Mandate and hierarchy of risk control
associated with preventing the fall of persons and materials. Key elements
of this material and the issues arising in the Fall Prevention Plan will be
provided to assist in the induction, training and education of the
workforce. Each contractor is to be fully responsible for ensuring that all
Falls Mandate material provided is cascaded to any sub-contractors
employed on site.
Random audits of any pre-qualification, tender or service agreements
with any sub-contractors will be conducted to ensure that Falls Mandate
materials are provided to all organizations working on the project site
The CONTRACTORs on site have completed a project risk assessment
including addressing work at height issues and eliminating the reliance of
harnesses as the primary and sole means of work at height protection.
Detailed Safe Work Method Statements (SWMS) should be prepared for
all Work at Height
All contractors working on the project site will complete a detailed risk
assessment to address work at height issues. The risk assessment provided
must be subject to the approval of either the Project Manager, statutory
health & safety coordinator or other party with statutory responsibility for
supervising or co-ordinating work from a health & safety perspective.
The work at height risk assessment must cover the hierarchy of falls
protection, including:
a) Eliminate the risk of falls of people or materials through design or
planning – or if it is not possible.
b) Implement collective fixed measures to prevent (or mitigate) the
risk of falls - or if it is not possible.
c) Personal fall prevention and mitigation systems are to only be used
as a last resort.
d) Risk assessments must also explore all options to eliminate the use
of harnesses as the primary, and sole, method of protecting
workers at height. This practice not only exposes workers to fall-
related risks, it is often used as a primary method without regards
to how persons suspended in a harness can be safely rescued. A
worker using a harness is also restricted in activity and movement
and is unable to conduct work in an efficient manner compared to
workers in other circumstances where a fixed and secure edge
protection or fall arrest system has been installed.
e) All projects will ensure that any work practices that require
harnesses to be worn is captured in the contractors risk assessment
and that all stakeholders involved in reviewing work plans and risk
assessments ensure that alternative measures are explored prior to
any approval is given to allowing workers to operate with
harnesses as the primary and sole means of work at height
protection.
f) Any elements of contractors or sub-contractors work identified in
the risk assessment or work plan where the risk of the fall of
persons or material is identified as high risk is required to prepare a
detailed Safe Work Method Statement (SWMS).
g) The SWMS will outline the activity, sequencing of works,
schedule and through both text and images describe how not only
the work will be conducted, but how risks will be mitigated.
SWMS documentations must be submitted to the appropriate party
who has been allocated responsibility for reviewing and approving
the documentation. This may be the Project Manager,
General/Main CONTRACTOR, Consultant/Engineer, or statutory
Health & Safety Coordinator.
h) Once an element of work has been identified as requiring a SWMS
(or permit), the activity cannot commence until the relevant
organization(s) have approved the submitted documentation.
i) Where the use of a harness has not been suitably included in a
Permit to Work and/or Safe Work Method Statement process, a
Permit to Use a Harness must be prepared for approval.
A safety harness cannot be used to provide primary fall protection for any
person unless the following conditions have been fully met:
a) All other reasonable and practicable options to provide adequate
fall prevention at a higher level have been reviewed and eliminated
by the Jacobs Project Leader, Construction Manager and Health &
Safety Manager.
b) The Project Leader has passed on the review results to the
Country/Regional EHS Manager to communicate the requirement
for harnesses to be used as a primary means of fall protection.
c) Use of Harness Permit to Work conditions has been verified as fully
compliant with the permit signed by the Statutory Health & Safety
Co-ordinator or the appropriate approval stakeholder.
Horizontal lifelines shall not be assembled in the field using cable clamps
and other connectors unless they are engineered and approved by a
qualified person.
Horizontal lifelines must be an engineered system and approved by an
engineer but may be installed under the supervision of a Competent or
Qualified Person.
Horizontal lifelines are to be designed, installed, and used under the
supervision of a qualified person, and as part of a complete personal fall
arrest system which maintains a safety factor of at least two.
Anchor points for the lifelines must be capable of supporting a minimum
of 5000 pounds or 2300 kg per person attached, or 3600 pounds or 1700
kg if approved by a Qualified Person.
Fall clearance shall be calculated before the use of the fall arrest system.
Rescue Plans must be in place prior to beginning climbing activities and
at least 1 person Trained in Rescue Procedures must be on site for the
duration of the task.
Additionally, rescue equipment required by the specifics of each job must
be on site and personnel must be competent in the use of said equipment.
Circumstances may arise when workers need to be rescued from work at
height. Suspended workers shall be rescued as quickly as possible due to
the risk of suspension trauma.
Suspension trauma is potentially life-threatening and occurs when the
body is held upright without any movement for a period of time, causing
the person to faint. As the blood pools in the person’s lower extremities,
the brain and organs are deprived of the oxygen they require. Suspended
workers with head injuries or who are unconscious are particularly at risk.
This is why response time, availability of rescue equipment, and
understanding of team members responsibilities is critical.
Table 3: Fall Protection Equipment

The Safety Harness
a. The harness shall be of “full body type” and provide
support for the body across the lower chest (a chest strap)
over the shoulders and around the thighs when a tensile
load is applied to the fall arrest attachment element.
b. The harness when properly fitted, and used, shall prevent
fallout.
c. The fall arrest attachment shall be located at the back
position except for special circumstances i.e. confined
space or vertical access to tower cranes where access does
not prevent falls >2m. In this situation a different harness
is required that has the fall arrest attachment in the front.
d. Shall display a regulatory agency certification (egg CE
Label) and be capable of withstanding 15 KN tensile
load.
The Lanyard and Shock Absorber
a. Lanyards shall be (double type) constructed of a flexible
line of rope or strap which must be connected to or
incorporate a shock absorbing component either as part of
the lanyard or lanyard attachment system (except when
the protection is “travel restraint” then a shock absorber is
not to be included)
b. Shall display a regulatory agency certification (egg CE
Label) and be capable of withstanding 15 KN tensile
load.
Connectors
a. All connectors (such as locking karabiners, self locking
snap hooks) shall be equipped with self-closing, self
locking gates which remain closed and locked until
intentionally unlocked and opened for connection or
disconnection. They shall be capable of being opened
ONLY by at least two consecutive deliberate actions.
b. Tie off shall require the hook to be fully closed around
the anchor
c. Shall regulatory agency stamped certifying capability to
withstand 15 KN (min) force without breaking, or
distorting.
Inspection of Safety Harness (includes all associated ancillary equipment)

a. Prior to first being used on site every safety harness, its lanyards, shock absorber and hooks are to be inspected
by a competent person
b. All harnesses in use shall verify fit for purpose by displaying the current Jacobs monthly inspection label
c. Be subjected to daily ongoing inspections by the user
d. Be subjected to ongoing inspections by a competent person, at intervals not exceeding one month.
Training
Basic training is provided for all personnel required to wear a safety harness. This training shall occur at time of
initial site induction. As a minimum the training shall cover:
a. Daily self inspection of equipment by the user
b. Proper fitting and wearing
c. Care and storage
d. How to maintain 100% tie off with two lanyards
Safe Work Method Statement (SWMS)
a. CONTRACTORs are to develop an SWMS and submit to Jacobs in a timely manner as per PPD GMR 3.2
b. Jacobs shall review the SWMS for compliance with HMP and GMR’s and approve
c. All workers, supervisors and safety personnel working at height must be inducted into their task SWMS.
d. Inducted workers must sign the document after induction
Rescue Plan
All tasks that employ a safety harness as fall arrest protection are required to have a detailed rescue plan
integrated within the SWMS.
Table 4: Defined uses for Safety Harnesses (To be defined in the SWMS)
Notificatio Harness
Shock
Definition of Anchor n& Permit
absorber Mandatory
harness minimu Approval to work Example
required requirement
application m rating Required required
?
from ?
FALL YES or 6kN Harness to be set up Not NO
RESTRAINT and tied off to ensure required
Safe that full breach is not
environment possible
provided,
however
partial breach
required
TRAVEL YES 6kN Harness to be set up Project YES
RESTRAINT and tied off to ensure Team
Worker is that the worker’s
exposed to an elbows cannot reach
unprotected the edge
edge with a
fall risk >1.8m
SECONDAR YES 15kN Safety net or airbags Not NO

Y ARREST etc to be installed Required
Worker is below work area in a
exposed to an manner that would
unprotected adequately arrest any
edge with a fall prior to the safety
fall risk >1.8m harness being deployed
NOTE: Nets are located below
PRIMARY YES 15kN Environment shall Statutory YES
ARREST 1 allow for full H&S Co-
Unique one- deployment of shock ordinator
off activity absorber without (or Jacobs
where worker worker striking any Country/
is exposed to obstacle or ground Regional
falling >2m Manager
(e.g. tower and EHS
crane Manager)
maintenance/r
epair)
PRIMARY YES 15kN Environment shall Regional YES
ARREST 2 allow for full EHS
Repetitious deployment of shock Manager
activity where absorber without
workers are worker striking any
using a obstacle or ground
harness as a
primary means
of fall
protection
(e.g.
formwork
erection)
5.2.3 WORK AT ELEVATION – EDGE PROTECTION
Robust physical barriers, such as screens, guard rails, aircraft cable and net systems must
be provided to prevent persons or materials falling any distance likely to cause injury,
during work at height.
All perimeter protection will be adequate to prevent materials or personnel falling by

being designed to mitigate against the risks of all planned work. Where there is a public
interface or above personnel access points this protection will fully enclose the building to
a sufficient height above the highest working floor. Any hazards associated with
introducing a perimeter protection system should also be adequately managed.
The following diagram demonstrates the hierarchy of preferred edge protection methods
against decreasing levels of protection against falls of personnel or materials.
Advanced
Perimeter Screens (full height, multiple floors)
Perimeter Scaffold (full height netted proprietary system)
Level
Edge protection system 2m+ or full floor height (meshed or netted)
Full height vertical netting with proprietary edge protection (1.1m)
Three element systems (perimeter rails with toe board) with netting or mesh
Tensioned netting 2m high with toe board.
Standard
Three element system (perimeter rails with toe board) without net
Tensioned cables to 1.5m (minimum of 4 rows of cables) plus toe board
Level
Vertical reinforcement bar cast in situ with toe board added
Table 5: Examples of ADVANCED LEVEL Edge Protection
Perimeter Screens – internal view Perimeter Screens – external view
Perimeter Screens Perimeter Screens
Perimeter Screens - raising process Perimeter screens – elevated to the working floor
Proprietary perimeter scaffold with nets Perimeter scaffold with nets
Internal view – perimeter scaffold with nets Netted façade scaffold with top-, mid-rail & toe board
Proprietary edge protection over 2m with mesh netting 3 element edge protection with full height netting
Proprietary edge protection with full height nets Finished protection - metal and Perspex with netting
Table 6: Examples of STANDARD LEVEL Edge Protection
Proprietary system – mesh with toeboard Proprietary system – mesh with toeboard
Proprietary system interlocked with stabilisers Three perimeter rails plus toe board and mesh.
Perimeter scaffold – 3 element system with no nets. Metal guard rail with toe board and netting
Metal tube and fitting with built in toe board. Tube and fitting metal with toe board
Full timber system with bracket supports Metal sleeve post and timber guard rail
Nets (2m or full eight) with mesh toe board (no Metal bracket & timber with MEWP stop board
guardrail)
Fixed mesh cover for narrow perimeter opening 1.5m in situ reinforcement bars acting as protection.
5.2.4 WORK AT ELEVATION – EXTERIOR WORK
Work conducted outside of the perimeter protection must have lanyards used to tie-off
tools and equipment. Horizontal catch nets are installed as close to the construction
operations as practically possible with exclusion zones established below. This is
includes work when boom lifts, scissor lifts or mast climbers cannot be used.
Table 7: Precautions for Exterior Works at Height
Lanyard and tools tied to belt and hard hat with chin
Horizontal Catch Net
strap
5.2.5 WORK AT ELEVATION – FORMWORK ERECTION
Concrete formwork/falsework systems should be proprietary systems and are erected

from safe working platforms or, are erected from below either manually or, through the
use of MEWPs below the deck level.
Concrete Formwork Guidance

1. Hazard Elimination/Minimization
2. System Review
3. Design
4. Single Frame Formwork
5. Above Single Frame Formwork
6. Deck / Soffit
7. Stripping/Dismantling
8. Access
Table 8: Examples of Formwork Erection Best Practices
Decking and hand rails erected at ground level Formwork erection from below – access platform
Formwork erection from below – podium steps Formwork striking from below – MEWP
Erection from below with MEWP can be the only
Suitable formwork edge protection
viable option in some instances.
5.2.6 WORK AT ELEVATION - SCAFFOLDS, TEMPORARY WORKS, AND

WORKING PLATFORMS
Scaffolds, temporary works and working platforms are planned, erected, altered or
dismantled by competent persons to ensure the right design and equipment is used for the
specific situation.
All working platforms, irrespective of height, will be adequately assessed for use and that
the risk of incident or injury is eliminated during its erection use and dismantling.
Guarding should be robust and fit for purpose. Regular inspections are needed to ensure
continued suitability for safe use.
Working Platforms may be made from normal tubes or fittings, but are frequently
constructed from proprietary components.
All temporary works design drawings & calculations to be checked and

approved by a professional engineer to determine the appropriate type of
scaffolding to be erected.
CONTRACTORs formulate plans detailing the safe methods of work
(JSAs/SWMS) for the erection, use and dismantling for all temporary
works before the works start and that they are amended whenever
impacted by changes.
Suitably qualified and competent person(s) conduct inspections of all
temporary works associated with the significant risk of life threatening
injury, to ensure the integrity of key structural members and that
temporary works are constructed in accordance with the design before
any loading is applied (where practical). Where the pre-loading checks
are undertaken by a competent person from a contractor, quality reviews
must be made with another competent person of a representative sample
of the temporary works constructed.
For Scaffolding erection, “Competent” shall be defined as an experienced
person meeting local legislature requirements. In countries where there is
no local legislature requirement “Competent” shall be defined as a person
who has previous “hands on” scaffolding experience and demonstrates an
acceptable level of understanding. Competent for inspectors shall be
defined as an experienced person within the field who has the authority to
close a scaffold and/or understand and authorize alterations or
improvements.
The use of shoring towers or support scaffolding as a work platform is
strictly forbidden.
Temporary works checks are conducted and recorded in alignment with
this policy. Temporary works which are associated with a significant risk
of life threatening injury should be identified through risk assessment and
include works which are 3m or greater in height.
The most effective means of communication between the scaffold builder
and the scaffold user is a scaffold tag. The following guidelines and two
sample systems will assist in developing an appropriate tagging system
for any project. All scaffolds built by the CONTRACTOR must be
tagged.
The crew that erects the scaffold will complete and attach theappropriate
tag.
The tag should be placed at eye level on or near the access ladder so it is
easy to locate and plainly visible.
A competent person shall ensure that the scaffold is erected properly and
the tag attached is proper and completely filled out.
If the scaffold needs to be altered in any way, the person who signed the
tag must be contacted to authorize the change and re-tag if necessary.
An untagged scaffold must not be used.
If a scaffold is to be used for an extended period of time it should be
inspected periodically by a Competent Person.
Color coded tags assist in easy identification of a scaffold tag from a
distance. A three-tag system should be used which includes a red or
“Danger” tag in conjunction with the yellow and green tags. A red tag
means the scaffold is being dismantled, not yet completely erected, or for
some reason not safe and shall not be used. A yellow tag means that the
scaffold can be used but the user must be 100% tied off. A green tag
indicates that the scaffolding is safe for use. Any scaffold that is not
tagged or where the tag has been removed or is missing shall not be used.
Table 9: Examples of Scaffolding Best Practices
Scaffold Tag System – Red//Yellow/Green Fully erected and braced façade scaffold
Scaffold with adequate cross bracing Façade scaffolding with mesh protection
Secure scaffold footings Base plates and fixtures
Tower scaffold and locked castors Tower scaffold
Safe Access
All scaffolds and working platforms must have safe ladder access
provided. Safe ladder access for scaffolds and working platforms should
have the following elements:
 vertical ladders attached internally to the narrow side
 internal inclined ladders, or inclined stairway
 ladder sections, integral with frame members should be
climbed from the inside
 rungs should be no more than 300mm apart and the stiles not
more than 480mm apart
 climbing using the horizontal of end frames should not be
permitted
 stair access that is suitable and safe should be provided where
persons manually handle tools and materials to work areas
 secured ladders provided to temporary work areas protruding
1m above platform
 clearly defined and clean access ways, use of barricading and
signage to restrict access to unsafe areas or where overhead
hazards exist
Table 10: Examples of Safe Access Best Practices
Tower Scaffold Access Working Platform Access
Façade Scaffold Access Temporary working platform/scaffold access
Complete Decking
All working platforms must be closely planked, free from defective or

damaged planks and debris. All working platforms, whether timber or
metal planking, must ensure that:
 Where timber planks are used the planks must be without
defect (e.g. not bowed or cracked) and must be placed closely
together to ensure that no gaps in the system appear to place
workers or materials at risk of falling. Planks must be secured
to ensure that no vertical or horizontal movement is possible
when persons, plant or equipment use the surface.
 For metal temporary working platforms, all element parts must
be installed per the manufacturer’s instructions and securely
fastened or interlocked. Defective (cracked, bent or buckled)
elements must be discarded and removed from site. The
platform must not be used unless all manufacturers’
instructions are adhered to.
Table 11: Examples of Decking Best Practices
Fully planked platform without debris or defects Access platform fully boarded
Metal platform/scaffold with all decking fitted

Boarded access deck
correctly
Protected Edges
All scaffolds and working platforms have guard rails, mid-rails, and toe
boards installed on all open sides of platforms from which people or
materials may fall. Where materials may fall over toe boards - netting or
fencing is provided. All scaffolds and working platforms require the
following fixed or added elements:
 Where a guard rail system is required – either in-situ or as an
added element – the working platform must have a top rail,
mid rail and toe board fitted on all four sides of the platform.
 Toe boards must rise at least 150mm above platform level
 guardrails must be between 910mm and 1.15m above platform
and there should be no vertical gaps between any guardrails or
toe board which exceed 470mm. (There should be no gaps
below toe boards)
Table 12: Examples of Protected Edges Best Practices
Column formwork with three element edge protection Façade scaffold with three element edge protection
Formwork with three element edge protection Tower scaffold with three element edge protection
Floor Openings Protection
All floor openings must be protected with robust, securely fixed (screwed
or bolted - not nailed) and clearly marked covers to prevent the fall of
materials or persons through them. The covers do not present a tripping
hazard.
 Holes up to 600mm wide (any length) are to have

structural mesh cast across the hole and a flush 20mm ply
covering, with a ‘HOLE UNDER’ notice. The mesh only
to be cut as needed to allow services to pass. A perimeter
square of meshing should remain embedded into slab all
the way around the hole where possible. Any edge of the
board should be protected and either marked or taped to
prevent a trip hazard.
 Holes 600mm wide - 2m wide (any length) are to have
structural mesh cast across the hole and a full decking
cover at every floor level, firmly fixed down. The cover
must be safely secured and fixed to the surface.
 Holes over 2m wide are to have a double handrail and toe
board all round and a personnel and debris net at every
floor across the void.
 Grating with openings cut out to allow for equipment or
which include piping penetrations shall be delivered and
installed with pre-installed, temporary opening covers
secured in place, either by tack welding or other.
Table 13: Examples of Floor Openings Protection Best Practices
Floor plate screwed in Roof openings and protection
Hole cover – view from below Plated hole cover – marked ‘Do not remove’
Use of Ladders
Ladders should be used for access and not as a place of work unless
three-points of contact can be maintained. The use of step ladders should
be restricted to areas where no suitable alternative (e.g. scissor lifts and
podium steps) can be utilized and only for light, short duration work (i.e.
lasting less than 10 minutes at a single location).
Ladders, step ladders & extension ladders can only be considered for a
place of work if ALL of these requirements are met:
1) All other safer alternatives i.e. MEWP, mobile scaffold, platform steps,
podium steps have been considered and deemed “not reasonable” or
“not practicable”, the task is of a light nature, short duration (i.e. less
than 10 minutes) & non repetitive, and the location cannot be closer
than 3m to an additional fall hazard i.e. edge, penetration unless
compliant penetration cover is in place OR floor to ceiling protection
exists.
2) A ladder is permitted as a form of access to working decks on
platforms/scaffold if there will be no requirement for workers to
manually handle tools or material to work area. The following
guidelines apply when using ladders:
a) The use of stilts is not forbidden.
b) Ladders are only to be used as a means of access from one
level to another.
c) The ladder will project a minimum of 1.05m above the top
landing point unless sufficient handholds are provided.
d) If ladders will rise more than 9 meters in height, suitably
guarded and protected intermediate landing platforms must be
provided.
e) Separate provision must be made to avoid carrying materials
up or down a ladder. (Stairs, hoist etc.)
f) Aluminum ladders are NOT to be used in live switch rooms or
where live electrical facilities are present.
g) Only one person may use a ladder at any time
h) Ladders must be inspected prior to use and weekly inspections
must be conducted and a record kept by a competent person
who is able to verify the condition of the ladders.
i) Ladders should not be subject to any side loading.
j) Ladders should not be used adjacent to slab edges, voids, and
service risers or lift shafts.
k) Guidance for step ladders includes:
• Only use step ladders for short duration light duty
work.
• Do not use step ladders when a tower scaffold is more
suited to the task.
• Do not use step ladders where an operative will stand
and work at a height over 2m.
• Fit and use outriggers when practical (some units now
come with permanent out riggers).
• Ensure the work platform is at the correct level; do not
attempt to fit it to the mid guardrail.
• The gate should always be closed when an operative
is on the platform.
• Work should not be carried out from the steps up to
the work platform.
• Ensure the wheels are locked and the unit is level.
• Do not overstretch, stand on the mid-rail or impose
horizontal loads on the unit.
Table 14: Examples of Ladders and Step Ladders Use Best Practices
Low tower preferred to step ladders Chariot step ladder
Step ladder for short work only Support of ladder by co-worker (ladders must only be
used as a last resort)
Methods of work need to be explored to avoid the use Ladder fixed down.
of ladders
Loading Platforms
All loading platforms are assessed before installation and are fitted with
guard rails to all sides where people or materials may fall.
• Robust guardrails are required to all sides of loading platforms
from which persons may fall.
• Chains and wire cables are not an acceptable means of
guarding the front/exposed edge of loading platforms –
guardrails or gate systems (e.g. up and over gates), which
provide full fall protection, must be used.
• All loading platforms must be approved and signed off for use
by a competent engineer before installation to check that they
are a robust design and that they can be safely and securely
located in the chosen locations by confirming structural
integrity, installation and jacking arrangements.
• All loading platforms must be checked prior to installation and
then weekly by an approved supervisor to ensure adequate
edge protection is fitted, smooth surfaces to facilitate the
movement of trolleys is provided and maintained, and to
check that operatives are aware of safe work procedures and
are using the platform correctly.
• Loading platforms and cranage should be arranged so that
loads can be picked without the need for the guarding to be
removed from the end of the platform;
• Systems of work on the loading platforms must not rely on the
use of harnesses to prevent persons falling – except for
specific/unusual operations which have been risk assessed and
detailed in a Safe Work Method Statement, are undertaken by
trained operatives and carefully supervised.
Table 15: Examples of Loading Platforms Best Practices
Compliant Loading Platform Compliant Loading Platform
Compliant Loading Platform Compliant Loading Platform
Rubbish Chutes
The chute must be supported vertically along its length to cater for the
maximum load which might be carried in the event of a blockage or
during excessive wind loading. Details of the building or scaffolding
supporting the chute, together with anchorage points (maximum 6m
intervals) must be forwarded for approval prior to the installation of the
chute.
Table 16: Examples of Rubbish Chutes Best Practices
Rubbish chute affixed to the structure Rubbish chute warning signs
Staircases
Access to general work floors is provided by the full permanent solution

where ever possible. Where this is not possible, temporary staircases of
adequate width and complete with handrails are provided.
The permanent staircase should be built-in as early as possible during the

construction phase and poured / installed as the floors are poured. All
staircases permanent / or temporary will be provided and protected in
accordance with the following minimum standard and will:
• Have permanent handrails installed at both sides to provide
protection during the construction phase.
• Have regularly spaced risers not exceeding 200cm.
• Have top guardrails at a minimum height of approximately
100cm, with intermediate rails fitted to prevent excessive
gaps.
• Have landing platforms protected with appropriate and
suitable collective edge protection.
• On metal staircases all temporary guardrails must be installed
before the stairs is erected or put into position
• Where temporary guardrails are provided during construction,
these will be located and fixed in a manner, which allows the
permanent protection to be installed prior to removal of the
temporary protection.
• Be provided with sufficient lighting so as to provide a uniform
lighting level throughout and to prevent shadows / dark areas
• Be kept clean and clear of materials or equipment that
obstructs the stairway.
• Be regularly inspected at intervals not exceeding 7 days
• Where temporary protection is provided, be inspected prior to
use and after alteration, repair, adverse weather (external) or
periods of use in excess of 7 days. Inspections must be
conducted by a competent person and a record kept.
• Stairwell access within buildings must also be equipped with
suitable battery powered emergency lighting.
Table 17: Example of Stairway Best Practices
Propriety metal access stairs Preferred solution – use of the final design
Timber stair access Timber ramp access
Use of building internal stairwell with pipe rails Use of internal stairwell with net and mesh elements
5.2.7 LIFTING OPERATIONS
Lifting operations must be planned and performed by trained, authorized and Competent
Personnel using lifting equipment designed, certified and appropriate to the lift activity in
hand. The following are some basic rules to be followed during any lifting operations:
 Assess the lift and determine the lift method and equipment required beforehand.
The assessment must be performed by a Competent Person.
 Only trained and certified operators are permitted to operate powered lifting
devices.
 All lifting gear must be inspected before each use and every 6 months by a third-
party inspection company. Any gear found to be damaged must be removed
immediately from site and destroyed.
 Lifting with chains is strictly forbidden.
 Rigging of the load shall be carried out by a trained and certified Competent
Person.
 All lifting devices and equipment shall be inspected before each lift by a
Competent Person. The inspection and conformity certificates stating the
Working Load Limit (WLL) must be available and verified before the lift.
 Do not exceed the load capacities of lifting equipment.
 Verify that safety devices installed on lifting equipment function correctly.
 Establish and maintain clear communication between everyone involved in the
lift.
 Assess weather, light and ground conditions to ensure they are suitable to
undertake the lift safely.
 Do not allow people to be under a suspended load or between a suspended load
and fixed objects.
 Utilize appropriate barriers and signs to prevent unauthorized entry into work
zone.
 Do not use cranes or personnel baskets for any purpose other than those for
which they are certified. Any work using a personnel basket is subject to a
specific work method statement and prior approval by JESA.
 Use sufficient, long and enough tag lines to control loads at all times.
Lifting Plans
JESA recognizes three different categories of lifting plans, as follows;
Level 1 – General routine site lifting. Usually less than 2 Ton in weight
(Concrete bucket, Compressor, Generator, Formwork, Scaffolding, Re-
bar, etc.). Level 1 lifting plans are a pre-planned document that is held in
the crane operator’s cab.
Level 2 – Medium Lifts, all objects that do not fall within a level 1 or 3
lifting criteria. Lifting plans are mandatory at all times for these items.
This can be a single lift but it is also possible to provide a plan and
method statement to cover multiple repetitive lifts in this weight range
and in a specific zone or for a specific task. Lifting plans must be
forwarded to JESA two (2) days in advance for review and approval.
Level 3 Critical Lifts - The following are defined as “critical lifts” and
CONTRACTOR shall provide Critical Lift Plans for JESA review and
approval five (5) days prior to making the lift:
1. All lifts over 50 tons.
2. When the load exceeds 85% of the cranes capacity.
3. Involving tandem lifts and tailing lift,
4. Lifts involving non-rigid (flexible) objects.
5. Lifts over active work areas, office buildings, public
roadways or public transportation systems, light rail
system, etc.
6. Over pipelines
7. Near power lines or public property, or
8. Lifts in confined or tight work areas.
9. Lifts over water including cranes set up on barges,
docks, etc.
10. Valuable or hazardous material.
11. When replacement time for damaged load exceeds
two months.
12. Lifts using more than 60 m of boom.
All outriggers on mobile cranes must be fully extended and fully
deployed when the crane is used to lift or support a load. If, due to
configuration or physical location, all outriggers cannot be fully
deployed, calculations must be made from the “on-rubber” section of the
load chart. “On-rubber” lifts and pick-and-carry operations require
JESA’s Site / Project Manager’s written acceptance.
The use of outrigger pads whenever the outriggers are deployed on a
mobile crane is mandatory, irrespective of the nature of the ground.
Anti two-block devices that automatically disengage crane hoist/boom
functions when the hook or block approaches the jib or boom tip are
required on all cranes.
Manager and a written SITE-specific plan to prevent exposure to
overhead loads during such lifts.
Lifts with more than two cranes are strictly forbidden.
An anti-collision system is required in case of any possible interference
between two (or more) tower cranes.
5.2.8 MOBILE EQUIPMENT

Motor vehicles and mobile equipment shall never be left running without
an operator at the controls. Proper use of seatbelts by all occupants is
mandatory. Motor vehicle operators are prohibited from using a mobile
phone or two-way radio while operating the vehicle. This applies to both
hands-free and non-hands-free devices. If the use of such a device by the
motor vehicle operator is necessary, it is only allowed when the motor
vehicle is stationary and in a safe location off the roadway.
For movement of mobile equipment in congested areas, a designated
qualified flag-person shall be in full view of the operator and shall direct
the movement. In some cases, multiple flag-persons may be required.
All skid-steer style loaders shall be fitted with a manufacturer-approved
safety glass front door, front cage cover of equivalent effectiveness, or
other device designed to keep the operator’s hands and arms inside the
protective cage. Operators are also required to use a manufacturer-
approved shoulder harness.
Flag-persons must remain a minimum of 3m away from the limit of the
operating zone of the equipment.
5.2.9 ENERGY ISOLATION

The CONTRACTOR is required to prepare a comprehensive Lock-
out/tag-out (LOTO) procedure which includes several separation points
as part of their PROJECT HSE plan.
The CONTRACTOR’s LOTO procedure must include a Responsibility
Matrix and Flowchart describing the process.
The CONTRACTOR will designate a LOTO Supervisor who will be
responsible for the control and recording of all LOTO isolations.
All commissioning locks and commissioning boxes will be identified
with unique numbers. Tags used will also indicate the commissioning tag.
The CONTRACTOR and all SUB-CONTRACTORS must provide their
own unique locks during LOTO.
Lock-out/tag-out (LOTO) procedures shall be followed to minimize the
potential exposure of workers to hazardous energy.
Every effort must be made to de-energize electrical equipment to be
worked on and other electrical equipment in the area that may affect the
work.
Hazardous pipelines or vessels will be isolated by using a double block
and bleed system or by blanking.
If the equipment cannot be isolated or de-energized, written acceptance
shall be obtained from JESA’s Site / Project Manager and Operations
Manager before work proceeds.
Only “Qualified Electricians” or “Authorized Persons” may work on
energized or potentially energized systems.
Training is required to ensure CONTRACTOR’s LOTO Authorized
Persons are technically capable of locking out the full range of Project
Protection Points.
In some cases, the CLIENT may already have an existing LOTO
procedure and training program for LOTO Authorized Persons. In this
situation, the CONTRACTOR is generally required to apply the
CLIENT’s existing LOTO procedure as their own unless otherwise
specified by JESA.
5.2.10 CONFINED SPACE

Confined space entry work must follow a documented hazard assessment
and safe work planning process, which shall be submitted to JESA for
review prior to entry.
When there appears to be a need for work in a confined space, the
hierarchy of HSE controls is as follows:
 Eliminate the exposure doing the work without entering the
confined space.
 Use engineering controls to eliminate or reduce the hazard.
 Use administrative controls to minimize exposure.
 As a last resort, use personal protective equipment (PPE), such
as respirators and protective clothing.
A process of pre-entry hazard assessment and hazard control is necessary
when confined entry is determined.
An assessment is required to identify and evaluate the physical, chemical,
biological, and radiological hazards associated with the confined space.
A Health Hazard Evaluation must be used to conduct the assessment. A
specific control must be listed on the Confined Space
Confined space permit is applicable for one work shift and for only those
entrants and attendants identified on the Confined Space Entry
Assessment and Permit.
The hazards and controls indicated on the confined space entry permit
must be addressed in the SPA for the work activity.
A Closure Record for the entry must be signed and dated by the entry
supervisor.
Isolate the confined space by locking out energy sources and blanking or
blinding pipelines or ducts to prevent materials or products from entering
the space.
Liquid transfer lines, tanks, and vessels are to be flushed with the
appropriate media and purged prior to entry.
Regardless of any pre-existing labels or postings, all unattended access
points into the confined space must have appropriate warnings, such as
“DANGER CONFINED SPACE — AUTHORIZED ENTRANTS
ONLY
Before a worker enters, and continuously thereafter, the internal
atmosphere shall be tested with a calibrated direct-reading instrument for
oxygen content, for flammable gases and vapors, and for potential toxic
air contaminants
Atmospheric conditions shall be maintained Oxygen concentration with
an acceptable range of 19.5% to 23.5%.
For many common hazardous gases, such as carbon monoxide (CO),
hydrogen sulfide (H2S), and petroleum hydrocarbons, a continuous
monitoring combustible gas meter or “four-gas meter” can be used for air
testing.
Any decision to use grab sampling or methods other than continuous
monitoring must be reviewed and approved by an industrial hygiene
manger or a site HSE manager.
Local exhaust ventilation or simple dilution ventilation techniques are
necessary when performing hot work or using chemicals or when
chemical contaminants have been present
Other activities such as Burning, welding, hot work, paints, solvents,
and others that results hazardous atmospheres; mechanical ventilation
and/or respiratory protection equipment shall be in place
Gas cylinders and welding machines must be located outside of the
confined space and hose connections must be checked for leaks prior to
entry.
Continuous visual or verbal communication between entrants,
attendants, and the entry supervisor must be maintained for the duration
of the entry.
PPE including head, ear, eye, feet, skin, and respiratory system will be
donned when a potential hazard exists.
When it is indicated on the entry permit that a dangerous or IDLH
atmosphere or condition could develop, each entrant shall use a chest or
full body harness with a retrieval line attached.
Lighting equipment must be provided to enable workers to see well
enough to work safely and to exit the space quickly in an emergency.
Only explosion-proof, low-voltage (50 volt) lighting should be used for
confined space work.
A site-specific rescue plan must be developed for all confined space
entries. Rescue teams must be trained in their responsibilities and the
specifics of the confined space entry
Whenever it is indicated on the Confined Space Entry Assessment and
Permit form that a dangerous or IDLH atmosphere or condition could
develop, rescue teams must be present during the entry.
Designated Rescue Personnel must be trained on confined space
rescues. At least one member of the rescue team must hold a current
certification in first aid and CPR
All confined space entry training must be documented:
• Entrants, attendants, and entry supervisors shall be trained in
their responsibilities as stated above:
• Before being assigned confined space duties
• Whenever there is a change in assigned duties
• Whenever there is a change that presents a new hazard
5.2.11 ELECTRICAL WORK

For energized circuits, see 29 CFR 1910.332 for qualified electrician
requirements. JESA considers equipment rated at 480 volts and above as
“high voltage.”
CONTRACTOR shall comply with the provisions of NFPA 70E,
“Standard for Electrical Safety in the Workplace.” CONTRACTOR shall
ensure that their employees are trained in safe work practices, and that
they are qualified, and that they are provided equipment, tools, and PPE
that are specified in NFPA 70E.
Temporary Supply
Ground Fault Circuit Interrupters shall be used to protect all temporary
electrical wiring and cord sets. The use of assured grounding (quarterly
equipment inspections) in lieu of GFCIs is not an option.
Supply Panel
Electrical supply panels must be sufficient in number, and secured to
prevent unauthorized access and inspected before use by a competent
person.
All switchgear installed on site must be positioned as to be freely

accessible at all times, and protected in a manner that does not expose
them to any adverse or hazardous conditions.
All distribution equipment and fixed electrical plant must have an

isolating switch attached to it or positioned adjacent to it.
Table 18: Examples of Supply Panels
Distribution or Supply Panels Distribution or Supply Panels
Circuit Breakers
All electrical circuits must be protected by a GFCI (Ground Fault Circuit

Interrupters), fitted at source and regularly checked. The use of assured
grounding (quarterly equipment inspections) in lieu of GFCIs is not an
option.
Table 19: Examples of acceptable Circuit Breakers
Circuit breaker Distribution board with circuit breaker
Cable Protection
All electrical supply boards, cables, cords plugs and sockets must be safe
by design for construction use, located or protected so as to avoid
physical damage by vehicles, water, etc. (e.g. by elevation or armor) or
becoming a trip hazard and a potential source of electrocution.
Cables located outdoors should be elevated across pedestrian or vehicle

routes to avoid contact by persons or vehicles/equipment. Any cables
elevated above pedestrian or vehicle routes must be clearly marked to
avoid being struck. Where feasible the cable can be buried but it must be
in a protective sleeve. Trailing cables outdoors should be suitably
protected from the elements and must be raised off the ground.
Cables located indoors must be elevated off the ground top prevent a trip
hazard and to be away from potential wet areas. Preferably cable should
be fixed to the ceiling or travel along an elevated structure.
Table 20: Examples of acceptable Cable Protections
Cables protected and elevated along

Cables fixed to the ceiling indoors Indoor cable raised of the ground
boundary fence
Electrical cable overhead – access Supply cable buried beneath ground Electrical cable protected and
way to protect supply elevated – outdoors
Work on Live Systems
Works on live electrical systems are prohibited, unless required for testing
and commissioning and a Lock Out – Tag Out (LOTO) and a Permit to
Work system must be used to ensure energized systems are locked off and
de-energized before work is conducted upon them.
No work will be carried out on any live cable, or so near as to cause

danger, unless it is not practicable to make the cable dead and all
necessary precautions are taken to ensure safety. Live equipment or
cabling must not be worked on until it has been isolated/locked off. Permit
to work to be operated when undertaking any works on distribution
equipment, which must be signed by an authorized manager.
The lock out/tag out system requires one or more padlocks are fitted to the
isolation switch with keys being held by the operators/maintenance
personnel. Their name(s) and reason for the lock-out is written on the tags
attached to the padlock. When the task is completed, the locks and tags are
removed and power can be restored.
Tags are essentially warning devices affixed to energy isolating devices,

and do not provide the physical restraint on those devices normally
provided by a lock.
When a tag is attached, it is not to be removed except by the authorized

person responsible for it, and it is never to be bypassed, ignored, or
otherwise defeated.
In order to be effective, tags must be legible and understandable by all

employees whose work operations are or may be in the area.
Tags and their means of attachment must be made of materials that will
withstand the environmental conditions encountered in the work place.
Tags may evoke a false sense of security, and their meaning needs to be
understood as part of the overall energy control program.
Table 21: Examples of LOTO best practices
Electrical hazards signed Lock Out/Tag Out key Electrical Lock Out tag
Lock out of electrical
and access locked storage
Electrical Fire Precautions
The risk of electrical fires must be risk assessed and appropriate

precautions noted and undertaken such as ensuring adequate fire fighting
equipment is in the vicinity and easily identified.
All contractors risk assessments must assess the risk of electrical fires and
undertaken suitable mitigation strategies to address any issues arising.
The use of water fire extinguishers on electrical fires is prohibited and

CO² extinguishers are the only type to be used for electrical fires.
Information on the identification and use of CO² extinguishers must be
included in worker inductions.
Competent Electricians
Work on electrical circuits must only be completed by a qualified

electrician. All contractors must ensure that this requirement is met and
that proof of qualification is readily available at the site office.
Inspection of proof of competence is to be undertaken to ensure that

persons are not placed at risk due to persons conducting electrical
unqualified repairs or installations.
A licensed electrician must check all electrical equipment monthly and

such inspection shall be recorded in a register of electrical test.
Electrical Equipment Inspections
All electrical tools and equipment operating on site must be regularly

inspected, tested and marked as safe to use.
Legislation and guidance suggest that regular inspection of equipment is

an essential part of any preventative maintenance programme. The
testing frequency is therefore generally dependent upon the type of
equipment and the conditions under which it is used. Portable electrical
apparatus will be tested and maintained in accordance with best industry
practice.
CONTRACTORs have the primary responsibility to ensure that the

risks from portable electrical apparatus have been adequately assessed
and controlled (including the provision of training) for their employees
and should ensure that the risks from portable electrical apparatus have
been considered, where appropriate, within method statements.
Testing of portable electrical apparatus must only be carried out by a

competent person, normally a qualified electrician. Users of portable
electrical apparatus and those required to carry out visual inspections
should be capable (based on existing experience or training) of detecting
signs of faults or damage.
Ensure that the tools are properly grounded using a three-prong plug,
are double-insulated (and are labeled as such), or are powered by a low-
voltage isolation transformer: this will protect users from an electrical
shock.
Table 22: Examples of electrical equipment inspection
Tagging of individual equipment Distribution board inspection tagging
Lighting
Adequate lighting must be provided to supplement low levels of natural

light to ensure operations can be conducted safely. The levels of
illumination need to match the demands of the job and the location.
As well as supplementing poor daylight and enabling work to continue

after dark, site lighting is always necessary if in those areas are devoid
of natural light, e.g. shafts and enclosed stairways. Site lighting must be
sufficient, well planned, of the right type and in the right place for it to
be properly effective. Lighting ought not to introduce the risk of electric
shock.
Illumination levels on any part of a site can easily be checked with a

pocket light meter, calibrated in lux. These meters should be checked
periodically and be kept covered when not in use.
The term interior lighting covers those parts of structures which may not
have cladding during erection, but which will become interiors when the
work is finished. Lighting including emergency lighting must be
provided to all areas of the site. The level of lighting to be provided
should be determined following a risk assessment as required by the
safety management system and this will depend on the security
arrangements, hours to be worked, out of hours working and the local
environmental considerations.
Lighting Safety
Lighting installations should be inspected and tested for defects at

regular intervals. All work completed on lighting installations, including
changing light globes, should only continue if the electrical source has
been isolated and turned off.
Halogen lamps on tripods should be banned when creating task lighting;

they have caused many serious fires by igniting materials when turned
over. Use only halogen lamps fixed to the structure as area lighting. All
Halogen lamps must be fitted with glass front plate and a protective
grill.
In case of emergencies projects must allocate for the following:

1) Provide emergency lighting on all escape routes and
staircases.
2) Emergency lighting can best be achieved by linking into
the temporary lighting system with strategically placed
battery operated fluorescent tubes or bulkhead fittings
providing a minimum 3 hour performance.
3) Inspect emergency lighting
Table 23: Examples of acceptable lighting practices
Halogen lamps must be affixed to Emergency lighting (by battery or

Portable lighting must be sturdy
columns, walls or ceilings and not generator) must ensure building
with supports or outriggers
tripods. egress lights are available
5.2.12 EXCAVATIONS
The CONTRACTOR’s Supervisors are responsible for employees
performing work covered by the CONTRACTOR’s excavation procedure
and must ensure that Competent Persons have been assigned to inspect
the safety of excavations and monitor the work for any hazardous
situations.
CONTRACTOR Supervisors ensure employees are aware of any hazards
associated with their work, and they are properly trained by a competent
Persons on any site-specific excavation procedures and continuously
monitor the work to assure compliance
CONTRACTOR shall perform and document the daily inspections of
excavations, the adjacent areas, and protective systems before the start of
work each day and as necessary; inspections shall additionally be made
after every rainstorm or other hazard-increasing occurrence.
Where evidence indicates a possible cave-in, failure of the protective
system, or other hazardous condition, contractor shall remove employees
until the proper precautions have been taken.
CONTRACTOR shall appoint a proper permit that must be issued before
excavation work begins and reviewed JESA.
CONTRACTOR shall ensure personal protective equipment for the
protection of head, eyes, respiratory organs, hands, feet, and other parts of
the body.
In many instances, excavations are considered confined spaces, If this is
the case, all parts of both the excavation and the confined space entry
procedures must be followed by the contractor.
CONTRACTOR must place physical barricades around all excavations;
all Employees outside of excavations and exposed to vehicular traffic
shall wear reflectorized or highly visible warning vests. No employees
shall stand or work near a vehicle being loaded. Operators may remain in
the enclosed cab of the vehicle.
CONTRACTOR must assess the possibility of flammable or toxic gases
settling in low places of excavations before entering.
When a Competent Person determines the possibility of hazardous
ground movement on an excavations of 1.5m deep or greater, the
employees entering must be protected by an adequate protective system,
CONTRACTOR shall remove from surface objects that may present a
hazard to employees by rolling or falling into an excavation. All
excavations 1m or more in depth require a safe means of access and
egress.
Prior to opening an excavation, contractor shall establish the location of
the underground utility installations
CONTRACTOR utility service or owners shall be contacted to while
the excavation is open and underground installations shall be protected,
supported, or removed to safeguard employees.
The intervening need to implement in excavations that are 1m or more
in depth a stairway, ladder, ramp, or other safe means of access and
egress to require no more than 7m of lateral travel for employees on
excavation; structural ramps used solely by employees shall be designed
by a Competent Person and ladders must extend 1m above the point of
support at the top of the excavation.
CONTRACTOR need to ensure that No worker shall enter a work area
where:
 Oxygen concentrations are less than 19.5% or greater than
23.5%, or
 Atmospheres are greater than 1% of the Lower Explosive
Limit, or
 Atmospheres are potentially Immediately Dangerous to Life or
Health (IDLH), or
 There is unprotected exposure to known human carcinogens,
mutagens, or teratogens, or
 There is unprotected exposure to known chemical sensitizers.
When work in these environments seems to be absolutely
necessary, a written approval from JESA is needed.
Where oxygen deficiency or flammable or toxic atmospheres could
exist, the air shall be tested before employees enter excavations and
periodic; these precautions may include providing task modifications,
ventilation, or, as a last resort, respiratory protection.
CONTRACTOR Employees shall not work in excavations in which
water has accumulated, unless proper precautions have been taken and
Excavation below the level or base of footing of any foundation or
retaining wall shall not be permitted unless the wall is underpinned and
other precautions have been taken to ensure the stability of the adjacent
walls.
CONTRACTOR shall inspect daily, or more often the shoring, bracing,
or underpinning by Competent Person.
CONTRACTOR shall ensure that excavated or other material and
equipment shall be maintained at a distance of at least 1m from the edge
of excavations.
CONTRACTOR should ensure that the operator of mobile equipment
adjacent to or near the edge of an excavation have a clear view of the
edge of the excavation. If it is not the case a warning system such as
barricades, stop logs, or hand signals shall be used. The grade should be
away from the excavation. Adequate barricades providing physical
protection shall be provided at all excavations
CONTRACTOR must provide walkways or bridges with standard
guardrails, where employees or equipment are required or permitted to
cross over excavations.
Each soil and rock deposit shall be classified by a Competent Person as
stable rock, type A, type B, or type C in accordance with the definitions
set forth in 29 CFR 1926.652 (Appendix A) and documented on the Daily
Trench and Excavation Inspection form.
The classification shall be based on at least one visual and at least one
manual analysis. Such analysis shall be conducted by a Competent
Person using tests described in 29 CFR 1926.652 (Appendix A).
A Registered Professional Engineer shall design sloping and benching
systems for excavations greater than 6m deep.
For excavations 6m deep or less, one of the following options may be
used:
• Excavations shall be sloped one-and-one-half horizontal to
one vertical (34 degrees measured from the horizontal).
Slopes shall be excavated to form configurations in
accordance with slopes shown for Type C Soil in
Appendix B, Maximum Allowable Slopes, of 29 CFR
1926.652.
• Designs of sloping and benching systems shall be in
accordance with tabulated data and charts identifying
parameters, limits of use, and explanatory information as
necessary. This data must be in written form on the jobsite
and bearing the seal of the approving Registered
Professional Engineer.
• Designs of support, shield, or other protective systems
must be in accordance with tabulated data and bear the seal
of the approving Registered Professional Engineer
Materials and equipment used for protective systems shall be free from
damage or defects. Manufactured materials and equipment shall be used
in a manner that is consistent with the recommendations from the
manufacturer.
Members of support systems shall be securely connected in order to
prevent sliding, falling, kick outs, or other failure.
Support systems shall be installed and removed in a manner that
protects employees from cave ins, collapses, or being struck by support
members.
Timber shoring may be provided in excavations that do not exceed 6m
as a means of protection from cave-ins. CONTRACTOR must design
timber shoring by a Registered Professional Engineer for excavations
greater than 6m. In order to use timber shoring, the soil type must first be
determined.
There are six tables in 29 CFR 1926.652; Appendix C, two for each soil
type. The members specified in the table are not adequate when:
• Stored material adjacent to the excavation exceeds the load
imposed by a 1m soil surcharge.
• When surcharge loads are present from equipment
weighing in excess of 9,000 kg.
• When vertical loads imposed on cross braces exceeds a
110kg gravity load distributed on a one foot section of the
center of the cross brace.
When any of these conditions exists, an alternate timber shoring or
protective system shall be used.
CONTRACTOR shall make inspections of excavations, the adjacent
areas, and protective systems before employees or equipment are allowed
to enter an excavation, before the start of work each day, and as necessary
throughout the shift, by using the Daily Trench/Excavation Inspection
form.
The designated Competent Person must determine whether the
excavation is also a confined space and what additional requirements
shall apply.
Inspections by Competent Persons shall additionally be made after
every rainstorm or other event that has the potential to create or increase
hazard(s).
Employees involved in trenching and excavations shall be properly
trained and documented.
CONTRACTOR shall appoint a competent Person, only after
completing an appropriate excavation and trenching course.
The excavation of soil in an area of known or suspected contamination
may require a permit from of the local air quality management district.
This permit, at a minimum, will likely require routine testing of the air
over the soil for volatile organic compounds and/or other contaminants.
Stockpiled soil that is contaminated must be kept covered and must be
inspected daily. CONTRACTOR must move this soil to a regulated
disposal site or treatment unit within 30 days of placement.
Deep excavations may encounter groundwater that must be removed
from the pit. It’s not always safe to assume that clear and odorless water
is free from harmful contaminants. CONTRACTOR shall test the water
if there is a concern prior to allowing employees to enter the excavation.
5.2.13 HAZARDOUS MATERIALS
Hazardous Materials are considered to be any substances or compounds that may produce
adverse effects on the health and safety of people if not properly managed. Management
of hazardous materials includes storage, handling, use and disposal.
The CONTRACTOR shall set up a program for the handling of hazardous materials that
should address the following at a minimum:
 Approval process for the selection and use of hazardous materials;
 A register of hazardous materials used at the site, including readily accessible
material safety data (Safety Data Sheet (SDS) or equivalent); Copies of MSDSs
shall be forwarded to the Construction/Project Management before the product
is brought onto the SITE. Some SITEs do not permit the use of chemicals that
are not on a pre-approved list
 An appropriate method for labeling and storage of hazardous materials.
 Appropriate information and instructions to workers on the hazardous materials
they may be exposed to and safe handling precautions, including appropriate
PPE;
 Exposure of personnel to hazardous materials must be kept below relevant
exposure standards and to levels as low as reasonably practicable;
 Personnel undertaking critical roles in the management and assessment of
hazardous materials must be Competent;
 Develop and implement a program for monitoring exposure to hazardous
materials and a health surveillance program where required, either by legislation
or as part of a Health Hazard Assessment;
 Develop and implement an Exposure Management Plan when carcinogens and
highly toxic chemicals are present;
 Implement engineering and organizational controls for hazardous materials in
preference to reliance on PPE.
CONTRACTOR shall provide Construction/Project Management with at

least twenty-four (24) hours notice in advance of using any chemical or
material that could create foul smelling, noxious, or toxic vapors or
gasses.
All accidents involving exposure to potentially hazardous materials and
hazardous material releases shall be immediately reported to JESA
Construction/Project Management. It is important to report all releases or
exposures even though the incident may be considered minor or no
adverse health effects or symptoms are apparent at the time.
CONTRACTOR shall include planning for environmental compliance in
the preparation of their HSP or HSE Action Plan. Issues to be considered
include but are not limited to release reporting, air permits, water permits,
asbestos/lead permits or notifications, hazardous waste generation and
related disposal procedures, spill mitigation and clean up methods, etc.
CONTRACTOR shall have a written Hazard Communication Program
and comply with the requirements of that program. A copy of the
program shall be forwarded to the JESA Contract Representative/Project
Management prior to mobilization and a copy shall be in the possession
of CONTRACTOR on the SITE.
CONTRACTOR shall include planning for environmental compliance in
the preparation of their HSP or HSE Action Plan. Issues to be considered
include but are not limited to release reporting, air permits, water permits,
asbestos/lead permits or notifications, hazardous waste generation and
related disposal procedures, spill mitigation and cleanup methods, etc.
CONTRACTOR shall have a written Hazard Communication Program
and comply with the requirements of that program. A copy of the
program shall be forwarded to the JESA Contract Representative/Project
Management prior to mobilization and a copy shall be in the possession
of CONTRACTOR on the SITE.
Any potentially hazardous material or chemical brought onto the SITE
shall be accompanied by a Material Safety Data Sheet (MSDS). Copies
of MSDSs shall be forwarded to the Construction/Project Management
before the product is brought onto the SITE. Some SITEs do not permit
the use of chemicals that are not on a pre-approved list.
Small quantities (less than 30 liters) of hazardous liquids, such as
gasoline, diesel fuels, and solvents, brought onto the SITE shall be stored
in a properly labeled safety container with a flame arrestor and self-
closing lid.
5.2.14 DRIVING
The CONTRACTOR shall ensure that:

1) Operators that have been assigned a Company Vehicle must assure that the
vehicle is maintained in accordance with manufacturer’s
recommendations. Other Company Vehicles must be properly maintained
by the responsible operating unit in a condition that ensures safe
performance. Maintenance of a Personal Vehicles is the responsibility of the
employee. Under no circumstance should anyone operate a motor vehicle if
they believe it is not in safe working condition.
2) The vehicles are of the correct size and designed for the intended use.
3) Any cargo being carried by a motor vehicle including equipment, materials,
Company property, or personal property must be properly secured by the
motor vehicle operator at all times and shall be within the manufacturer and
legal limits for the vehicle.
4) Motor vehicle operators must be familiar with and abide by all laws and
regulations applicable to the operation of their vehicle, and should not drive
motor vehicles in countries where they are unsure of or inexperienced in
local driving rules and conditions.
5) The motor vehicle operator shall ensure that the vehicle they are operating
has the appropriate vehicle registration and insurance coverage in place prior
to driving. If using a Personal Vehicle, the motor vehicle operator must
assure that registration and insurance coverage required by the state/country
in which the vehicle is registered are maintained.
6) The use of trucks, pickups, or vans without proper seats and seat belt
systems for the transportation of workers is strictly forbidden.
Designated Motor Vehicle Operators
Operators must be in possession of, and show at time of issue of vehicle,

a valid driver’s license appropriate for the class of vehicle being
operated. A photocopy of the Operator’s driver’s license shall be
obtained and kept on file.
Operators must also maintain a valid driver’s license for the duration of
time in which they operate a vehicle on Company business in addition
to agreeing to participate in and complete Company-provided or
Company-approved defensive driving course(s).
Contractor local Administration
Local operations managers are encouraged to further develop and

implement procedures for motor vehicle check-out, control, inspection,
and maintenance as part of management of Company vehicles, and the
verification of employee qualification to operate all vehicles used on
Company business.
Vehicle Operator Disqualification
Revocation or suspension of driving privileges by the issuing authority,
for any reason, shall disqualify an employee from operating a vehicle on
Company business. Re-qualification shall require:
1) Restoration of driving privilege by the issuing authority and
2) Approval of appropriate CONTRACTOR Management.
Seat Belts
Motor vehicle operators shall ensure that the operator and that all
passengers correctly use the seat belts and shoulder harnesses provided
with the vehicle. Cargo vans used for transportation of personnel must
be equipped with proper seats and seat belts.
Pre-trip Inspection and Planning
Prior to use of any motor vehicle on Company business, a pre-trip

inspection must be conducted and an SPA must be prepared and
retained with the vehicle during the trip.
The operator should walk around the vehicle’s exterior and look for
potential safety hazards such as cracked windshields, missing mirrors,
defective tires, and other vehicle damage or defects.
Operator Distractions
A major cause of motor vehicle accidents is distractions such as use of

mobile phones, using and adjusting onboard and portable electronic
devices, reading, eating, etc. Motor vehicle operators should avoid any
activity or distraction that may prevent safe motor vehicle operation.
Motor vehicle operators are strictly prohibited from using a mobile

phone, text messaging, SMS messaging or two-way radio, whether it
is Company-provided or personal, while operating a motor vehicle on
Company business. This applies to both hands-free and non-hands-free
devices. If the use of such a device by the motor vehicle operator is
necessary, it is only allowed when the motor vehicle is stationary and in
a safe location off the roadway.
Minimum Vehicle Requirements
Walk around vehicle to view area for obstructions before backing up or

driving forward. When possible, always park in reverse.
Seat belts must be worn at all times by ALL occupants of company

vehicles and by employees on company business riding in other vehicles.
Obey all traffic signs & speed limits.
5.3 ENVIRONMENT
5.3.1 Laws and Regulations
The CONTRACTOR shall comply with all standards MIGA (World Bank Regulation),
the requirements of donors and applicable laws and regulations in Morocco for
environmental protection and social conditions, including:
• Dahir no. 1-95-154 of 18 Rabii II 1416 (August 16, 1995) promulgating law
no. 10-95 on the water
• Dahir No. 1-03-59 of 12 May 2003 promulgating Law No. 11-03 on the
protection and enhancement of the Environment
• Dahir No. 1-03-60 of 12 May 2003 promulgating the Law no. : 12-03 on
Environmental impact study
• Dahir no. 1-03-61, 10 Rabii I 1424 (May 12, 2003) promulgating law no.
13-03 relating to air pollution
• Dahir no. 1-06-153 of 22 November 2006 promulgating the Law no. : 28-00
relating to waste management and their elimination
• Dahir of 10 October 1917 on the conservation and exploitation of forests
• Dahir No. 1-02-130 of 13 June 2002 promulgating the Law 08-01 relating to
the quarrying
• Dahir No. 1-10-16 of 11 February 2010 promulgating the Law 13-09 on
renewable energy
• Dahir No. 1-10-145 of 16 July 2010 promulgating Law No. 22-10 on the use
of bags and plastic bags degradable or biodegradable
• Dahir No. 1-10-123 of 16 July 2010 promulgating Law No. 22-07 relating to
protected areas
• Law no. : 22-80 on the conservation of historic monuments and sites
• Law no. : 65-99 on the Labour Code
• Environmental, health and safety general of the World Bank
5.3.2 Responsibilities of the CONTRACTOR

The CONTRACTOR assumes full responsibility for the consequences of his choices and
actions. He guarantees, if necessary, at its own expense, repair of the damage to the
environment and residents due to non-compliance with the specifications of the
regulations, in particular, and without prejudice to regulatory measures in application. In
this repair, he has to use the most appropriate technologies and in the shortest possible
time. He agrees to pay, according to the terms of the contract administrative, fines and
penalties resulting from such non-compliance with standards and these clauses as well as
damages to persons or entities affected.
5.3.3 The CONTRACTOR shall submit, in his response to the tender's, environmental
management program that meets the environmental requirements contained in this
document and the CVs of the person who will be the environment Manager.
5.3.4 This program will also include a specific section corresponding to the Environmental
Action Plan (EAP) as stipulated in the specifications. In this EAP, the CONTRACTOR
will indicate precisely how he intends to comply with the environmental clauses. The
EAP should include a response plan in case of accidental spillage of pollutants
(hydrocarbons, paints, solvents, etc..) and a procedure for the drain of used oil.
5.3.5 The CONTRACTOR shall take all necessary measures to ensure that its employees and
the contractor’s one comply with laws, regulations, environmental and social
requirements set out in tender documents. In addition to the requirements mentioned in
this document, the CONTRACTOR shall take all necessary measures to avoid
irreversible alteration of soil quality, terrestrial, avian and aquatic wildlife, water stream,
ponds and rivers, marshes, swamps, wetlands and air. The CONTRACTOR shall ensure
that the implementation of projects and development works will not change in a negative
way, temporarily or permanently, the safety of people, women and men living in towns
and villages nearby.
5.3.6 Environmental Organization
The CONTRACTOR shall nominate a trained environmental manager for the duration of
the construction phase. This person shall be responsible for all site activities related to
environmental and social aspects. The environmental manager will have control over the
project and will be under the direct responsibility of the contractor.
The CONTRACTOR shall allow the Owner and / or any other person appointed by him to
inspect the site and any subcontractor in connection with the execution of this contract,
particularly with respect to the application of these general environmental and social
clauses. To this end, four situations giving rise to an audit of the environmental
monitoring of the site are planned:
 At the start of work

 During audits conducted without notice to verify compliance of facilities
and activities
 When a particular situation require a field audit
 When closing the site
5.3.7 Environmental Kick-Off Meeting
Before starting work, the CONTRACTOR must attend a meeting with JESA and the
CLIENT to present how they will meet the contractual requirements on the environmental
and social aspects (environmental and social management program). This Environmental
and Social Management Program or Plan needs to be reviewed and approved by JESA.
5.3.8 Environmental Criteria for Temporary Facilities
The CONTRACTOR shall include the following provisions in their temporary facilities
plan at a minimum, but not limited to the following:
 Supply drinking water for workers

 Toilets
 Parking and vehicle maintenance
 Storage of hazardous materials
 Fuel park
 Waste storage
 Explosive storage (if applicable. In this case, the contractor shall include
the assessment of potential impacts of explosive use and the mitigation
measures required in the Environmental/Social Management Program)
 Space for temporary storage of excavated material.
5.3.9 Exemptions
The CONTRACTOR shall submit for review and approval to JESA, any claim to the non-
feasibility of the environmental clauses. All requests will be made in writing and in
sufficient time to allow for proper review. Any acceptance or approval by JESA does not
relieve the CONTRACTOR of its legal obligations towards the environment.
5.3.10 Notices of Non-Compliance
JESA will notify the CONTRACTOR in writing when a situation of non-environmental

compliance has been found. The notice of non-compliance indicates the nature of the
violation, the remedial action(s) and the time to complete this correction. If the
corrections are not performed satisfactorily in the allowed time, JESA and the CLIENT
may choose to carry out the remedial actions via a third party. The cost of the work by
said third party will be back-charged to the CONTRACTOR.
5.3.11 Demobilization
During the demobilization of the project at completion, the contractor shall ensure that
the site is clean and free of construction debris prior to final acceptance by the facility
owner. An environmental audit of completion of work will be carried out to verify that the
site is cleaned. The release of the last payment will depend on the audit and will be made
only after presentation of a document from the Environment Department stating that the
site was thoroughly cleaned of all debris after the end of work (See Appendix 4).
5.3.12 Air quality
Construction activities and decommissioning are likely to generate dust due to excavation,
clearing of site, equipment construction contact with soil and exposure of bare soil and
piles the wind. A second source of emissions may include diesel engines exhaust and the
open burning of solid waste on site. Among the techniques to consider for the reduction
and control of air emissions from construction and decommissioning, we consider the
following:
• Minimize dust emitted by the handling sources (conveyor belts and buckets)
with the use of coverage and / or control equipment (sprays water directly,
room filters or cyclone)
• Minimize dust emitted open source, including the storage, using control
measures.
• Implement techniques to reduce dust, such as the use of water or non-toxic
chemicals to minimize dust generated by moving vehicles,
• Conduct selective extraction of potentially harmful pollutants from the air,
such as asbestos in the existing infrastructure, prior to demolition,
• Ensure management of emissions from mobile sources,
• Avoid burning solid materials in the open,
5.3.13 Noise
In terms of noise, we will promote source reduction of noise emissions. Work will be
performed by the CONTRACTOR and its subcontractors, according to a daily schedule
according to the contract (see work schedules in Appendices A and S of the contract). If
necessary, the Employer may authorize the CONTRACTOR in writing (letter, fax or e-
mail) to work outside these hours.
5.3.14 Material and Equipment Maintenance
The contractor should ensure that regulatory maintenance is made for heavy equipment
and for equipment that could generate important noise. He has to ensure that equipment,
material and those of subcontractor are always in good condition.
5.3.15 Spill of Pollutants
A spill is defined as the accidental presence of a pollutant outside of its usual place of
confinement, regardless of the volume.
A pollutant is defined as a solid, liquid or gaseous product resulting from human activities
that may, directly or indirectly, pollute the environment or promote its degradation.
5.3.16 Intervention Plan in Case of Spillage
The CONTRACTOR shall ensure that all measures are taken to prevent any spill or
accidental release. Before the start of work, the CONTRACTOR shall submit to JESA
for review and approval their emergency plan in case of accidental spillage of pollutants
(oil, paints, solvents, etc.). The emergency plan shall include at least one intervention
scheme, a warning system, information and documentation. The information should be
placed in an easily accessible location and to all employees.
The CONTRACTOR must also educate its employees and subcontractors of their
responsibilities in the event of accidental spillage, the importance of early intervention, as
well as the implementation of a plan. The CONTRACTOR shall demonstrate that they
have on site a first response kit. The CONTRACTOR shall be able to demonstrate that its
staff was informed of the procedure to follow in case of spillage. If the CONTRACTOR
doesn’t have the expertise to intervene effectively, it must appoint at its cost, a third-party
specializing in the field.
5.3.17 The First intervention Kit
Once works begin, the contractor must have on the work site a first response kit. It must
contain products adapted especially to contain spills. The first response kit should be on
the work site on a place clearly marked for this purpose. A first response kit includes the
following at a minimum:
 5 polypropylene absorbent pads with a dimension of at least 400 cm3
 5 polypropylene absorbent rolls
 Polythene bags of high strength and large enough to deposit the
contaminated absorbent
 Secure containers to receive all flammable materials
5.3.18 Mandatory Declarations
The CONTRACTOR must notify JESA immediately of any spills of pollutants into the
environment, regardless of the amount spilled. During an accidental spill, the
CONTRACTOR shall carry out immediately, at its expense, the following steps at a
minimum:
1) Secure the scene and control the leak

2) Apply the alert structure
3) Confine the polluant
4) Recover contaminants discharged
5) Place contaminated waste in sealed containers
6) Write and submit a report to spill Project owner no later than 48 hours
after the incident
7) Write and submit a report to spill Project owner no later than 48 hours
after the incident
8) Excavate contaminated soil, if necessary, and implement the measures
identified by the Project owner
9) Ensure that the soil and contaminated materials are removed as soon as
possible at an authorized site according to the owner project instructions.
10) To carry, at its own cost, required sampling and soil analysis by a company
approved by the Project owner following his indication.
5.3.19 Storage of Hydrocarbons
If the CONTRACTOR plans to temporarily store gasoline or diesel fuel for refueling
vehicles or machinery on the PROJECT SITE, the CONTRACTOR will build
a secondary container consisting of a retention bed of land around the storage area and it
will be covered with a double waterproof membrane to collect any spillage which may
occur. The capacity of the basin must be at least 10% higher than the total volume
stored at the location.
The CONTRACTOR will set up the storage areas at a distance of at least 50 meters away
from any place of permanent or temporary residence, wells, lakes and rivers. The area will
be fenced and access controlled. The CONTRACTOR shall dedicate a single,
secure area for refueling vehicles.
The CONTRACTOR shall submit for review and approval by JESA a plan for the
recovery of used oils. Each time oil is drained from a vehicle or a piece of machinery, it
shall be recorded in a register of used oil management including the dates and the
recovered amounts, as well as the method and place of its disposal. The disposal of used
oils is only to be carried out by a duly accredited competent third party or authority.
5.3.20 Maintenance and Supply of Materials and Equipment
The CONTRACTOR shall ensure the regular maintenance of heavy machinery, and
equipment that can be a source of discharge of pollutants. The CONTRACTOR
must ensure that its equipment and materials and those of his subcontractors are in good
condition. Handling and all supplies of fuel, oils and other pollutants must be carried
out over 50 meters of a lake, a stream or a wetland.
5.3.21 Traffic , Access, and Storage
The CONTRACTOR is deemed to know the different routes and paths to the work site.
The CONTRACTOR shall be responsible for the upkeep of pathways, networks, fences
and facilities of any kind, either public or private, that can be affected because of its
work. This includes making all required repairs, rebuilding or cleaning. The
CONTRACTOR must also take all precautions to prevent that traffic dirt, caused by the
exit and entry of vehicles and trucks into the PROJECT SITE, impede or hamper public
roads.
The CONTRACTOR will ensure that nothing in their truck beds can fall onto the floor by
using appropriate means (tarpaulins, nets, etc.)
When the CONTRACTOR is obliged to divert temporarily the flow of a public
motorway, he must first obtain permission from the relevant authority over the public
road in question. They mus also ensure that the deviation is properly marked and that
traffic management is handled by and monitored by a qualified person. Upon completion
of the work, the CONTRACTOR must return the road, at their cost, to its original
condition.
Unless otherwise specified, the CONTRACTOR should not run with its
equipment within 5m of a plan or rivers (wadis, rivers, ponds, lakes), or wetlands
(swamps, marshes).
All contaminated products, stored in airtight containers in one

place specifically designated for that purpose, must be readily accessible by emergency
crews and recovery trucks.
5.3.22 Dust Control
The CONTRACTOR shall enforce appropriate speed limits for all vehicles on the
PROJECT SITE to minimize the lifting and the emission of dust into the atmosphere and
to minimize safety risks to workers and the general public.
The CONTRACTOR is required to limit emissions of dust from the movement of

equipment, machinery and trucks with tarps or water which will be used as a dust
suppressant. The CONTRACTOR may propose other means of dust control for review
and approval by JESA.
5.3.23 Waste Management and Construction Debris
The CONTRACTOR shall keep the site clean all the time. It will install closed and sealed
containers of sufficient capacity to collect all waste generated by daily activities related to
the operation of the site and the presence of personnel within the perimeter of the site.
The burial of waste on the construction site is strictly prohibited. The frequency of waste
disposal must be sufficient to prevent release of odors.
The CONTRACTOR will provide transportation of the waste safely in a site authorized
by the Competent Authority. The burning or incineration of waste on site is strictly
prohibited.
The CONTRACTOR shall ensure that construction debris is collected regularly and they
are transported to a licensed site for disposal. Only uncontaminated inert materials and
can be eliminated after this modality.
The CONTRACTOR shall ensure that the sewage sludge from septic tanks are properly
disposed of in accordance with the directives of the competent authorities of the
Commune. The toilets must be emptied cleaned as often as necessary and waste disposal
must be made with the approval of the Commune, in the sewerage thereof or at the
treatment works sludge sewage closest.
5.3.24 Management of Construction Debris
The CONTRACTOR shall ensure that construction debris is collected regularly and they
are transported to an authorized site for disposal. Only uncontaminated and inert materials
can be eliminated after this modality.
5.3.25 Management of Sewage Sludge from Septic Tanks and Toilets
The CONTRACTOR shall ensure that the sewage sludge from septic tanks is properly
disposed of in accordance with the directives of the competent authorities of the
Commune. Cleaned toilet must be emptied as often as necessary and waste disposal must
be made with the approval of the Commune, in its sewer or at the treatment works sludge
in the closest treatment plants.
5.3.26 Drainage
During construction, the CONTRACTOR must respect the natural drainage of the
environment and take all appropriate measures to allow flow of water and prevent
accumulation of water especially during rainy season. Deposits of temporary
debris or building materials shall not interfere with the natural flow of water especially in
rainy weather.
During the construction of temporary culverts, the CONTRACTOR shall reduce the slope
of these banks to prevent erosion of slopes. When the surface drainage may lead
to sediment in streams, the CONTRACTOR shall implement measures to retain or
promote their settling so that the sediments do not reach the water.
5.3.27 Excavation and Earthworks
The CONTRACTOR must keep to a strict minimum stripping, clearing, excavation,

backfilling and grading work areas in order to respect the natural topography and prevent
erosion and the erosion of surface soils during construction.
5.3.28 Burrowing Equipment
As a general rule, the CONTRACTOR may not use material to burrow pits located within
300 m from inhabited areas or public buildings. In all cases, the CONTRATOR
shall obtain the prior authorization of JESA and the appropriate municipality.
5.3.29 Areas and Storage Service
The CONTRACTOR shall notify JESA when they have any excavation works or earth
moving works within a band of 3m from the edge of a lake, a course of water or wetland.
5.3.30 Storage of materials from cutting
The CONTRACTOR shall strip the storage areas for materials cut and fill. He must set
aside the top
soil and replacing it in the rehabilitation of the premises or use it for profiling final slopes.
After work, the CONTRACTOR shall level the service areas and storage according to th
e original topography.
The sites of deposition of spoil materials should be identified in areas that are part of
the way with no risk of runoff water, wildlife and flora. The company will take all
necessary actions to maximize the reuse of materials work, from the rubble for backfill of
excavated areas. During the excavation, topsoil will be stored in a temporary storage and
other materials excavated in another temporary storage.
The excavations will be backfilled in the reverse order of the excavation using materials
from the rubble of the site. Backfilling will be done first by the lower layer of excavated
material and the removed topsoil. Deposits will receive a final layer of topsoil that will
allow a more rapid natural or artificial re-vegetation. These materials will be staggered
over the whole right permanent.
For excess materials, they must be deposited in the permanent sites that have been
identified and authorized in advance by local authorities and the client. These deposits
will be stabilized by means of physical and biological plantations. These deposits will be
stabilized by means of physical and biological plantations. Similarly, the morphology and
height of the deposits must be the result of a study and an application for authorization. It
is recommended to use the excess material to fill the ancient existing quarries in the area
of the PROJECT SITE.
5.3.31 Contaminated Soils
If the CONTRACTOR finds or suspects the presence of contaminated soil during

excavation, he must notify the linker officer and the contracting authority. The
construction manager and the Client will evaluate the risk that the replacement of
contaminated soil can affect to the integrity of underground structures and retain, where
appropriate, the following options: use it as landfill, or dispose of in a licensed. The
CONTRACTOR shall avoid re-surfacing contaminated soil that were deeply excavated to
prevent the migration of the contaminant.
5.3.32 Flora and Fauna Protection
Upon completion of the work the CONTRACTOR shall implement appropriate measures
to protect existing trees and shrubs where the protection of this vegetation is required in
the tables of specific mitigation measures (See Annex). In case of accidental damage to
these trees or shrubs, the CONTRACTOR shall have them replaced at his expense. In all
cases, the CONTRACTOR will notify the Owner of the damage it has caused, if any, or at
risk for these trees or shrubs that represents the presence of construction or carrying out
some special work.
The use of trees and shrubs from the site and its surroundings by the CONTRACTOR or
his staff for firewood is strictly prohibited, and any collection of flora and fauna in
general for any purpose whatsoever.
5.3.33 Archaeological Discoveries and Artifacts
The CONTRACTOR shall immediately notify JESA of the discovery of any objects, artif
acts, structures or remains of archaeological interest (examples: old
foundations, end wall, unknown structures, etc.). Pending the decision of JESA and the
CLIENT, the CONTRACTOR shall immediately stop work in areas affected by a
discovery of this nature.
5.3.34 Expertise on Archaeological Discoveries
The CONTRACTOR shall provide, at any time, free access at the site to the expert
appointed by the CLIENT and assist them in any way possible in order to allow them to
complete their evaluation. In addition, the CONTRACTOR shall protect
the structures or the remains identified as a result of excavations in accordance with the
directives issued by the CLIENT.
5.3.35 Work Force and Recruitment
As far as possible, the CONTRACTOR will recruit unskilled workforce from local areas
around the PROJECT SITE. While respecting the current legislation on regulation of
work and wages, the CONTRACTOR will pay special attention to establish a program to
recruit based on equity between women and men when the nature of activities
permitted. The CONTRACTOR will maintain a register of workers hired to work on the
project and send a copy JESA or the CLIENT when they request it. For the hiring of day
laborers, casual workers, workers for cleaning and guards, the CONTRACTOR is
encouraged to hire local labor, men and women.
5.3.36 Display of Available Jobs
The CONTRACTOR will clearly display a sign at the entrance of the site, the jobs
available to local people. It may also use other effective means (posters in public
places, newspaper advertisements and / or local radio, etc.). Recruitment notices will
clearly indicate when the jobs are open to women or to men.
5.3.37 Housing for Workers
In the event that the workforce will be recruited in municipalities other than
those deemed closest, the CONTRACTOR shall be responsible
for providing transportation or accommodation for workers and ensure that facilities are
adequate to meet the specific needs of women and men.
5.3.38 Monthly Report

The CONTRACTOR will be required to file a monthly report on respect for
the environment of the site and the local workforce employed to help monitor compliance
with the specifications and requirements of the contract. The report will
show mastery environmental aspects generated by the activity, the no environmental
conformity detected at the site and the method of the master. He will also report any job
openings, the number of men and women who have submitted bids and the number of
men and women who have been hired.
5.4 HEAT STRESS CONTROL
Heat-induced physiological stress (heat stress) occurs when the body fails to maintain a normal body
temperature. A number of physical reactions can occur ranging from mild (such as fatigue, irritability,
anxiety, and decreased concentration, dexterity, or movement) to fatal. Because the incidence of heat stress
depends on a variety of factors, all workers, even those not wearing protective equipment, should be
monitored.
5.4.1 Prevention
Proper training and preventative measures will help avert serious illness and loss of work
productivity. Preventing heat stress is particularly important because once someone
suffers from heat stroke or heat exhaustion, that person may be predisposed to additional
heat injuries. One or more of the following recommendations will help reduce heat stress:
1) Adjust work schedules Modify work/rest schedules according to monitoring
requirements.
Mandate work slowdowns as needed.
Rotate personnel: alternate job functions to minimize overstress or overexertion at
one task.
Add additional personnel to work teams.
Perform work during cooler hours of the day if possible or at night if adequate
lighting can be provided.
2) Provide shelter (air-conditioned, if possible) or shaded areas to protect personnel
during rest periods.
3) Ensure employees have adequate access to potable drinking water in sufficient
quantity at the beginning of the work shift.
Maintain workers' body fluids at normal levels. This is necessary to ensure that the
cardiovascular system functions adequately. Daily fluid intake must approximately
equal the amount of water lost in sweat, i.e., 0.23 liters of water must be ingested for
approximately every 0.23 kg of weight lost. The normal thirst mechanism is not
sensitive enough to ensure that enough water will be drunk to replace lost sweat.
When heavy sweating occurs, encourage the worker to drink more. The following
strategies may be useful:
• Maintain water temperature at 10° to 15.6°C.
• Provide small disposable cups that hold about 0.1 liter.
• Have workers drink 0.5 liters of fluid (preferably water or dilute drinks)
before beginning work.
• Urge workers to drink a cup or two every 15 to 20 minutes, or at each
monitoring break. A total of 4 to 6 liters of fluid per day are recommended,
but more may be necessary to maintain body weight.
• Weigh workers before and after work to determine if fluid replacement is
adequate.
4) Encourage workers to maintain an optimal level of physical fitness.
5) Acclimatize workers to site work conditions: temperature, protective clothing, and
workload.
6) Urge workers to maintain normal weight levels.
7) During high-heat conditions and the temperature exceeds 35o C the following should
be implemented but not limited to:
 Effective communication by voice, observation or electronic means
 Observation of employees for alertness and signs/symptoms of heat illness
 Reminding employees to drink water throughout the shift
 Closely supervising employees for their first 2 weeks of employment
8) Wear long cotton underwear under chemical protective clothing. Cotton will aid in
absorbing perspiration and will hold it close to the skin, which will provide the
maximum amount of cooling from the limited evaporation that takes place
underneath the chemical resistant clothing.
9) Provide cooling devices to aid natural body heat exchange during prolonged work or
severe heat exposure. Cooling devices include:
 Field showers or hose-down areas to reduce body temperature and/or to cool
off protective clothing.
 Cooling jackets, vests, or suits.
10) Train Supervision and workers to recognize and treat heat stress prior to work. As
part of training, identify the signs and symptoms of heat stress and how to respond
when an employee exhibits symptoms of heat illness, and emergency response,
which appear below.
11) Heat Rash is caused by continuous exposure to heat and humid air and aggravated by
chafing clothes. Symptoms include a decreased ability to tolerate heat as well as
being a nuisance.
12) Heat Cramps is caused by profuse perspiration with inadequate fluid intake and
chemical replacement (especially salts). Signs are muscle spasm and pain in the
extremities and abdomen. Recommended actions:
 Remove victim from the environment
 Stretch and squeeze the affected muscle
 Determine water weight loss
 Force fluids (Water or Electrolyte)
 Rest until water weight loss and been restored.
13) Heat Exhaustion is caused by increased stress on various organs to meet increased
demands to cool the body. Signs are shallow breathing; pale, cool moist skin; profuse
sweating; dizziness and lassitude; nausea; fainting. Recommended actions:
• Remove from the environment.
• Force Fluids
• Remove excess clothing
• Wipe head and torso with cool towels.
• Determine water weight loss
• Apply formula for fluid replacement
• Monitor body temperature.
14) Heat Stroke is the most severe form of heat stress. Temperature regulation fails and
the body temperature rises to critical levels. Body must be cooled immediately to
prevent severe injury and/or death. Competent medical help must be obtained
immediately. Signs and symptoms are red, hot, dry skin; no perspiration; nausea;
dizziness and confusion; strong, rapid pulse; coma. Recommended actions:
• Activate Emergency Medical Services
• Remove from the Environment
• Remove Clothing
• Begin Manual Cooling
• Cold Towels – Cool Shower – Hose Down – Fans/air conditioner – Tap
water bath
• Be Prepared for Vital life Support (CPR)
5.5 RAMADAN MITIGATION PLAN
Every year, in preparation for the month of Ramadan, the CONTRACTOR is required to submit a Ramadan
Mitigation Plan which details the following at a minimum:
 Work hours during the month of Ramadan
 Length of work stoppage during the Eid Al-Fitr following Ramadan
 Precautions to preserve the worker’s health during excessive heat
 Iftar preparations on site for workers on the night shift
5.6 OTHER HSE REQUIREMENTS
5.6.1 PERMITS TO WORK
Permits to work are a formal management system used to control high risk activities.
These enable an assessment of risks to be made and to specify control measures which
will be put in place in order to minimize the risk.
Permits to work will usually be necessary for such activities as maintenance or
construction work by external contractors, unless a risk assessment indicates otherwise.
Examples of the types of work for which permits will be required include:
a) Working at height, including on roofs
b) Working in confined spaces, for example, ducts
c) Hot work. That is welding, soldering or cutting using hot flame techniques
outside of designated workshop area.
d) Isolation of or modification to fire safety systems, alarms, etc
e) Live working on electricity supply systems
f) Work involving interaction with asbestos
g) Work in areas where there is a risk of exposure to hazardous chemicals or
microorganisms
h) ND Testing
i) Excavation and the digging of trenches
j) The intention of the permit to work is to:
 Ensure that the work which is intended to take place is
properly authorized
 Clarify the nature and extent of the work
 Specify which precautions must be taken and which activities
are prohibited. Consideration should also be taken of the
activities of other parties which may impact on or be affected
by the proposed work. These activities may need to be
temporarily suspended or modified.
 Indicate the date, time and location that the specified activities
may occur.
 Ensure that all those persons who have control of or are
affected by the activity are aware.
 Provide a record of the work, that the specified precautions
have been understood and enacted, and that the workplace and
or equipment is returned to a safe condition.
Permit Preparation
Permits to work are a formal management system used to control high risk
activities. These enable an assessment
The CONTRACTOR should:
• Develop the method statement and risk assessment for the work to
be undertaken.
• Determine if the work to be carried out requires a permit to work.
This will be the case if it is of the type described as above, unless a
risk assessment indicates that it is already a low risk activity. Other
high risk activities, which are not listed above may also require a
permit to work.
• Determine the type of permit(s) that is/are required. Blank permits
exist for the following types of work, work at height, hot
work, confined spaces, digging of trenches and for unspecified
activities.
• Gather the relevant information in relation to the work, including
the intended starting time and date, the anticipated duration, a
description of the task duration, and the names of those carrying out
the work.
• Inspect the intended location of the work. Considering the method
statement, determine any additional measures or actions that are
required in order to minimise risks associated with carrying out the
intended task(s) at this location. This may include isolation of
services such as electricity, or gas. In order to determine the
necessary actions, it may be necessary to call upon the expertise of
others who are familiar with the location or the activities to be
carried out. Other adjustments may need to be made before the
work commences.
• Determine a date, time and duration for the work to take place. The
allocated duration should be sufficiently long enough to enable the
job to be carried out in a satisfactory fashion.
Working At heights, I/C Roof Access Permits
A permit to work will be required if a risk assessment carried out

following examination of the CONTRACTOR’s method statement
indicates that there is a risk of a hazard such as a fall from height, a fall of
an object from height, exposure to radiation or hazardous fumes or any
other significant hazard. In which case, the measures taken to minimise
the risk will be indicated in section 4 of the permit.
Confined Spaces, I/C Ducts Permits
Whenever possible, the need to enter confined spaces should be avoided,

alternative methods should be considered to undertake the task. Entry by
a person should only be undertaken if there is no reasonable alternative.
A confined space is defined as ‘any place, including any chamber, tank,

vat, silo, pit, trench, pipe, sewer, flue, well or similar space in which, by
virtue of its enclosed nature, there arises a reasonably foreseeable
specified risk’. Foreseeable risks include:
• A lack of oxygen
• Poisonous gas, fumes or vapours
• Flammable materials
Entry to the confined space should be prohibited unless the possibility

of the entry of liquids and solids which can suddenly fill the space,
which may result in a person being drowned, asphyxiated or otherwise
injured, has been eliminated. If it is necessary to put such isolations in
place, these will be indicated in section 4 of the permit.
If a risk assessment indicates that hot conditions may exist which could
lead to a dangerous increase in body temperature, appropriate steps will
be taken, for example, limiting the exposure time, in order to minimise
the risk of injury. The appropriate steps will be indicated in section 4 of
the permit.
The means by which a person in a confined space can escape or be
rescued in the event of an emergency should also be indicated in the
permit.
Hot Works Permits
Hot work includes working with flame cutting apparatus, oxyacetylene

welding apparatus, electric welding apparatus, blow lamps, grinding
equipment, working with bitumen boilers or any other equipment
producing flame, intense heat or sparks.
The following precautions must be in place:
• Personnel trained in use of fire extinguishers must be in the
working team.
• At least one appropriate fire extinguisher must be at the place
of work.
• The work area is to take place must be cleared of flammable
materials.
• Heat or smoke detectors should be isolated before hot work
begins.
• Remain at the workplace for at least 30 minutes after hot work
ends.
• Remove isolation from heat or smoke detectors after hot work
ends.
• If a risk assessment indicates that additional precautions are
required, these will be indicated in section 4 of the permit.
Excavation Permits
A permit to work is required for all excavation work, including the

digging of trenches. Prior to issuing the permit, the person arranging the
work to take place will ensure that there is sufficient information
regarding underground services such as electricity and data cable runs,
water or gas pipe work and will have sufficient information regarding
ground conditions and surrounding buildings.
The local environmental Management’s Tree and Construction Policy and

Procedure will be followed where digging operations are to occur in the
vicinity of trees or forests. This policy is available with JESA
construction team on site.
Where CONTRACTORs are to carry out excavations, they must provide

method statement which is to give details of the method of excavation,
precautions to prevent trench collapse, fencing around the trench, PPE to
be utilized and the process for reinstatement of the excavation.
Permits for Other Activities
Similar procedures will be followed for permits for other hazardous

procedures, including live working on electricity supply systems, work
involving interaction with asbestos and work in areas where there is a risk
of exposure to hazardous chemicals or microorganisms.
5.6.2 WORKS IN PROXIMITY TO BODIES OF WATER
Working over and around water and ice presents special dangers. Precautions
specifically developed for such construction must be taken before work begins. There are
general safeguards that must be followed whenever personnel are required to work over
water, including construction on bridges, wharves, dams, locks, and breakwaters.
Any person working over or near water, on floating vessels, docks, or where the danger of
drowning exists must wear a company-approved Personal Flotation Device (PFD) as
described in the Personal Protective Equipment section below.
Before and after each use, the PFD shall be inspected for defects that would alter its
strength, buoyancy, or fastening capabilities. Defective PFDs shall not be used.
Company-approved throwable devices, such as 30-inch life ring buoys, with at least 90
feet of line attached, shall be provided and readily available for emergency rescue
operations whenever workers are over or near water. Distance between throwable devices
shall not exceed 200 feet or 61 meters.
A suitable lifesaving skiff with an adequate outboard motor shall be available at locations
where employees are working over or adjacent to water and shall also be readily available
for emergency use. The skiff and site rescue team should be capable of retrieving within
four minutes a person who has entered the water. This skiff shall be equipped with two
oars or paddles, a throwable device with line attached, and any needed equipment for
night operation, including searchlights. The rescue skiff and rescue equipment shall be
inspected periodically. It will be taken on a maintenance run or rescue drill at least
monthly.
Employees must work in pairs and exercise extraordinary care in performing their work.
The “Buddy System” will be followed and at least two persons will be in sight of each
other at all times.
Cables on cranes and hoists, rigging, boat attachments, and other equipment located over
or near water should be inspected frequently and regularly lubricated since environmental
conditions at these locations may cause increased corrosion.
Personal Protective Equipment
A PFD is a personal flotation device. A lifejacket is a PFD that provides

buoyancy adequate to keep the wearerʼs head above water, face up,
without effort by the wearer. Other PFDs do not provide this protection.
Some provide flotation only.
Lifejackets must be worn by workers exposed to the danger of drowning

in water deep enough for the lifejacket to be effective. Workers must use
an approved lifejacket when travelling on water or while at a project over
or adjacent to water.
For boating to and from the worksite, boats must be equipped with one
approved lifejacket for each person on board.
ISO 12402 approved Personal Flotation Devices (PFDs), if available,

must be
worn when working over or adjacent to water. When working over water
or
adjacent to water without 100% fall protection, PFDs that will provide an
unconscious user floatation in a face-up position must be used. Personnel
shall not
work over water alone.
Every effort shall be made to provide for 100% fall protection for any
person working near or over water, whenever outside of a complete
guardrail system.
Any person working near or over water where 100% fall protection is
provided shall also wear a Type I, II, III, or V PFD, or equivalent. A
Type III or V PFD, or equivalent, may be used only if approved for
“Commercial Use” or for “Use as A Work Vest.”
When 100% fall protection cannot be achieved, any person working near
or over water, or on floating vessels, shall wear a PFD rated Type I or
equivalent or a Type V water-activated inflatable PFD with a
performance rating equivalent to a Type I or Type II device (a minimum
of 15 kg of buoyancy) that maintains the face-up position of the wearer.
These types of PFDs shall also be equipped with a water activated light,
whistle, and reflective tape.
When open flame activities (e.g., welding, burning, gouging) are

required, inflatable vests shall not be worn.
Do not tie-off to a man basket or an aerial lift that is being used over or
adjacent to water if tying off to this equipment would increase the hazard
of drowning. In these cases, a Type V PFD that provides a quick release-
under-load feature must be used.
Do not attach a PFD and safety harness to boat or equipment that is at risk
of sinking or capsizing unless the lanyard is less than 2m in length and
equipped with quick-release-under-load hardware.
Table 24: PFD Classification Categories
Type I PFD Classified as an off-shore life jacket, this type PFD provides the most buoyancy of all
types. It is effective for all waters, especially open, rough, or remote waters where rescue
may be delayed. It is designed to turn most unconscious wearers in the water to a face-
up position. If this type PFD is required for work, it shall also be equipped with a water-
activated light and reflective tape.
Type II PFD Classified as a near-shore buoyancy vest, this type PFD is intended for calm, inland
water or where there is a good chance of quick rescue. Inherently buoyant PFDs of this
type will turn some unconscious wearers to a face-up position in the water, but the
turning is not as predictable as a Type I.
Type III PFD Classified as a flotation aid, this type PFD is good for conscious users in calm, inland
water, or where there is a good chance of quick rescue. It is designed so wearers can
place themselves in a face-up position in the water. Float coats, fishing vests, and vests
designed with features suitable for various sports activities are examples of this type of
PFD.
Type V PFD Classified as a special use device, this type PFD may be used only if approved by the
USCG or equivalent agency for “Commercial Use” or “Use as A Work Vest”. It is
intended for specific activities and may be used only in accordance with the approval
conditions on its label. A Type V PFD provides performance of either a Type I, II, or III
PFD, as marked on its label.
An inflatable PFD is considered a Type V PFD and is designed for continuous wear.
JESA recommends single chamber 150N inflatable lifejackets for all personnel working
near or above open water. Inflatable PFDs are equipped with manual or automatic
(water-activated) inflation systems. They provide good flotation with performance
characteristics identified on their labels. Inflatables with Type I or II performance
characteristics have 5kg more buoyancy than a Type I with inherent buoyancy.
Inflatables must have regular inspections and proper re-arming and maintenance to
ensure proper performance. Under no circumstances should this PFD be used as a safety
harness for climbing activity.
Some Type V devices provide significant hypothermia protection. Examples include
deck suits, work vests, board sailing vests, and life vest with safety harness.
Dock Work
The following requirements apply to all personnel assigned work on a

dock or similar structure that is located over or adjacent to water:
-There must be a means of communication by two-way radio and/or

telephone between the dock area and main facility personnel.
-A pre-determined distress signal shall be agreed upon in case of
emergency.
-A log will be maintained at the dock site. Everyone is expected to sign
in when arriving and sign out on departure.
-Unauthorized personnel are not allowed in the dock area. Employees
must check in with their supervisor before going on the dock.
-Corporate HSE must be notified before any unusual work activities are
conducted on the dock or a vessel.
Burning and Welding Operations
Experience indicates that burning and welding are among the most
critical hazards of dock activities. However, these activities can be
performed safely if proper precautions are taken before such work begins
and while it is in progress. The following procedures apply to burning
and welding operations on docks.
 Hot work permits must be obtained prior to starting work.

 No welding operation may begin before the supervisor in
charge issues specific instructions.
 Fire protection equipment must be available, charged and ready
for immediate use when cutting or welding operations are in
progress.
 A means of signaling shall be prearranged whereby burning or
welding operations cease should a hazardous situation arise.
 Working alone is not allowed on any dock.
 A “firewatch” shall be stationed at all welding or burning
locations.
 When open flame activities (e.g., welding, burning, gouging)
are required, inflatable vests shall not be worn.
Procedures for Abandonment
Abandonment from a dock by jumping into the water can be particularly

hazardous and should be done only if there is no other means of escape.
The following rules should be followed in the event the dock must be
abandoned.
 Make sure PFD is on securely.
 Go to the lowest point possible and enter the water on the
downstream shoreline side. This will prevent you from being
swept into the dock pilings.
 Remove hard hat.
 Look to see that the way is clear and free of protruding objects.
 Place one hand over mouth and nose.
 Grasp the PFD over the opposite shoulder with the other hand.
 Keep elbows downward tightly against the chest.
 Take a deep breath, jump feet first keeping the body erect with
legs crossed and feet locked together, and keep eyes on the
horizon.
Recommended behavior for victims in cold water

 Try to keep head clear of the water.
 Unless land or a structure is in easy reach, holding still on the
water is preferable to swimming or other vigorous movement.
 Curl body by tucking in knees and keeping arms close to body
for maximum heat conservation.
 If there are two or three persons in the water, huddle while
waiting for rescue.
 Get out of the water and onto a log or other floating debris if
possible.
 Above all, stay calm and keep alert!
Requirements for Vessel and Barge Loader/Offloader Qualification
All employees assigned to dock operations shall be instructed in the
applicable requirements of this HSEP, as well as the facility-specific
safety requirements and standard operating procedures. All employees
involved in the loading or offloading of bulk materials in the US are
governed by 29 CFR 1917, Marine Terminals.
All personnel loading or offloading vessels or barges shall successfully

complete a company-approved written test applicable to the work
assigned that includes safety rules and procedures specific to the work
and location.
Prospective operators must also successfully complete a visual or

practical skills (dock-work) exercise of the material handling equipment
to be used and this exercise will be supervised by a designated competent
person.
All barge loader/operators shall annually complete a refresher or review

of the information and requirements presented in the initial program.
For regularly operated facilities, annual visual or practical skills

assessment is not required, provided the employee’s supervisor
documents safe operation of the equipment during the past year.
However, refresher training is required if workers have not participated in
dock operations in the previous three months.
The designated competent person shall issue qualification cards to

workers who successfully complete these requirements.
Mobile and Heavy Equipment Operations
Only skilled, trained, and authorized personnel will be allowed to

operate mobile and heavy equipment.
The structural integrity of any dock or other surface onto which mobile
and heavy equipment will be used shall be evaluated by a qualified
person and determined to be safe.
Due to excessive humidity and corrosive environments typically
associated with work over or adjacent to water, routine equipment
inspections should be conducted with greater frequency.
Mobile and heavy equipment operators, working over or adjacent to
water, must wear PFDs at all times, including while operating
equipment.
Refer to appropriate HSEPs found in Section 17, Heavy Equipment, of

the HSEP Manual
Guardrails
The requirements for guardrails specified in this document apply to work

stations over water.
Ramps
Ramps must be:
• at least 46 centimeters wide
• not sloped more than 1 in 3 (20 degrees) and
• where slope exceeds 1 in 8 (6 degrees), have cleats19 x 38
millimeters secured at regular intervals not more than 50
centimeters apart.
• When a ramp is used for equipment such as wheelbarrows and
a worker may fall from the ramp a distance of 1.2 metres or
more—or may fall any distance into water—the ramp must be
provided with guardrails.
Floating Work Platforms
When used on a construction project, rafts, scows, and similar vessels are
considered work platforms. As such, they are subject to certain
requirements:
• Guardrails must be provided along open edges. The guardrails
may be removed at the working side of the platform, provided
workers are protected by alternate measures of fall protection.
• Workers on floating platforms must wear lifejackets. A
lifejacket provides enough buoyancy to keep the wearer's head
above water, face up, without effort by the wearer.
• Appropriate rescue measures must be prepared by the
CONTRACTOR and submitte for review and approval by
JESA.
• In addition, the positioning and securing of vessels used as
work platforms should be supervised and undertaken by
experienced personnel.
Fall Arrest Systems
The requirements specified in the chapters on “Guardrails” and “Personal

Fall Protection” also applies to work over water
Safety nets
Safety nets may be necessary when structural design,loading access,

worker mobility, or other factors make guardrails and fall-arrest systems
impractical.
Water Rescue
Where personnel are exposed to the risk of drowning, at least two

workers trained to perform rescue operations must be available full time
at the work location for a rescue operation. A seaworthy boat must also
be available and furnished with the following rescue equipment at a
minimum:
• a life buoy attached to a buoyant heaving line not less than 15
meters in length and a boat hook
• an alarm system capable of warning a worker of the necessity of
carrying out a rescue operation
• a boat hook
• lifejackets for each person in the rescue crew.
Where a manually-operated boat is not suitable or where the water is

likely to be rough or swift, the rescue boat must be power-driven. The
engine should be started and checked daily.
Rescue equipment such as boats must be stored on or near the

PROJECT SITE, ready for use.
Where there is a current in the water, a single length of line must be

extended across the water downstream from all work locations and be
fitted with buoys or similar floating objects that are capable of providing
support for a person in the water. The line must be securely fastened to
adequate anchorage at each end.
An alarm system must be installed and maintained to alert workers of

the need for an emergency rescue.
Work over or adjacent to water requires a specific safe work plan which
must be reviewed and accepted by JESA before work begins. This
includes, but is not limited to, rivers, lakes, canals, settlement ponds, and
open tanks containing liquids.
5.6.3 REBAR PROTECTION
All protruding ends of steel rebar must be protected against the hazard of impalement.
Workers or personnel who fall from height or even stumble onto unguarded rebar can
suffer serious internal injuries or even death. JESA requires the CONTRACTOR to do
protect against this serious risk by carrying out one of the following at a minimum:
 Guard all protruding ends of steel rebar with the appropriate rebar caps
 Bend rebar, if possible, so that exposed ends are no longer upright

 Ensure that appropriate fall protection and fall prevention are implemented as the
first line of defense for any works at height above exposed rebar
Not all rebar caps provide the same level of protection, and not all rebar caps are designed
to eliminate the risk of impalement. In some circumstance, the force off a fall can cause
rebar to push clear through a simple plastic rebar cap and still impale a worker or a
worker can be impaled by the rebar and the cap together.
Only rebar caps designed to provide impalement protection, such as those containing steel
reinforcement, should be used.
5.6.4 INTERFACE MANAGEMENT AND CO-ACTIVITY
Effective management of the project interfaces is essential for the success of the project
during the Construction phase and eliminates unnecessary mistakes and dangers to the
personnel on site. Conventional interface communication methods include face-to-face
meetings, telephone communication, and regular interface meetings on site. The
CONTRACTOR will submit to JESA for review and approval their interface management
plan which identifies the different interfaces and the concerned parties as well as the
mitigation actions required. The CONTRACTOR will also assign a Project Interface
Coordinator (PIC) should the need arise.
5.6.5 FIRE PREVENTION
Smoking is allowed only in designated smoking areas that have been
accepted by JESA.
The use of personal or portable heating devices (for example cookers,
burners, heating plates, etc) is prohibited on site and can only be used in
designated off-site areas.
The CONTRACTORs and their SUB-CONTRACTORS shall set up fire
control measures that will be used to establish and ensure fire safety
control at the project site.
These procedures cover activities of a supervisory and administrative
nature concerned with controlling, directing and instructing site personnel
in fire prevention and control. lt is intended to protect the safety of ali
personnel working within the confines of the construction site.
The CONTRACTOR shall ensure that all applicable regulations
concerning fire prevention and control are strictly followed on the
construction site.
CONTRACTORS shall ensure that all mobile equipment, welding
machines and other equipment are equipped with proper and approved
fire extinguishers as required.
CONTRACTORS are required to ensure that all employees have a basic
knowledge of firefighting equipment, especially fire extinguishers. Also
ensure that all employees know the location of all firefighting
equipment and that access to all firefighting equipment is maintained
at all times.
CONTRACTOR is required to ensure that all employees know how to
contact the local fire fighting brigades and the CONTRACTOR should
schedule regular simulations or fire drills.
The following procedures are intended to serve as easy-to-read guidelines
and checks for fire prevention on the construction site. They are not
intended to replace any applicable regulations on fire prevention, control,
and safety.
• Fire Fighting Equipment: All fire extinguishers and hose

equipment will be installed and maintained according to the
prevailing legislation and Fire Code standards. Halon fire
extinguishers shall not be used.
• Reducing Ignition Hazards: All electrical wiring and equipment

will be installed according to the requirements of the local
Electrical Code and regulatory requirements.
• Exhaust: Exhaust systems of all internal combustion engines

will be located away from combustible materials, and be
safely isolated from building structures:
• Smoking Areas: Smoking and open flames will be prohibited in

all areas, except where allowed exception areas are posted or
where operating under a specified safe work permit.
• Batteries: Non-sparking or "hazardous location",type battèry

powered equipment should be used in any potentially
hazardous/explosive/flammable atmospheric condition.
• Nozzles: Nozzles of air, inert gas, steam lines or hoses shall be
electrically bonded if used in cleaning or ventilating tanks or
vessels used for flammable materials.
INCLUDE SITE SPECIFIC DETAILS FOR THE PROJECT, SUCH AS

PLANT EVACUATION PLAN, ASSEMBLY POINTS, EMERGENCY
REPSONSE NUMBERS, ETC…
5.6.6 MANUAL HANDLING AND TOOLS
Manual handling means any activity requiring the use of force exerted by a person to lift,
lower, push, pull, carry or otherwise move, hold or restrain a person, animal or thing.
A person who, at a workplace, is an employer, the main Contractor or a self-employed
person must, as far as practicable:
1) Identify each hazard that is likely to arise from manual handling at the workplace
2) Assess the risk of injury or harm to a person resulting from each hazard, if any
3) Consider the means by which the risk may be reduced
The PROCEDURE to control the risks associated with manual handling should ensure
that the correct posture is used when lifting. The correct posture ensures that the load is
held close to the body, that bending forward to pick up loads is not considered, that
twisting is minimized and that the load is not too heavy for the person concerned. If any
of the above need to be considered to enable lifting, do not attempt to complete the task.
Assistance should be obtained. The max load for workers to handle manually is 25 kg.
Equipment and tools shall not be altered in any way to adapt it for a job
for which the manufacturer does not intend it. The manufacturer of the
equipment must approve any such adaptations or alterations to equipment
in writing. Only trained and authorized persons shall operate machinery
or equipment.
All hand-held power tools must be equipped with constant pressure
switches that will automatically shut off power when the pressure
(worker’s hand) is removed. Hand-held power tools with on/off or lock-
on switches are not allowed.
The CONTRACTOR is responsible for implementing a regular inspection
system or program for all tools used on site to ensure that tools are
functioning properly, all too fail safes (e.g. dead man switch) are still in
place, and that any damaged tools are removed immediately from the site.
All tools shall be approved for use on a monthly basis at a minimum.
5.6.7 RODENT, REPTILE AND PEST CONTROL AND PREVENTION
It is the responsibility of all the companies to report any cases of pest or rodent
infestations to the HSE Site Manager.
With the exceptions of domestic aerosol products, companies are not permitted to use any
pesticides in the zone without first consulting the HSE Site Manager.
Regular pest control measures shall be taken, as necessary, especially during seasonal
changes for snakes and scorpions.
When bodies of stagnant water are prevalent, precautions should be taken to avoid
mosquito infestations.
5.6.8 RESPIRATORY PROTECTION
Impurities in the air must be controlled at their source by increasing the number of
air changes in the workplace or by reducing worker exposure. If respiratory protection
equipment is required, the CONTRACTOR will provide respiratory protective
equipment, manufactured to meet European Compliance (CE) requirements.
CONTRACTORs, who plan to use respirators as a part of their work operations, are
required to forward to Construction/Project Management a copy of their written
Respiratory Protection Program. Refer to 29 CFR 1910.134 / HSEP 13.09.
The procedure shall name a qualified supervisor responsible for its

enforcement, set requirements for the use, care and sanitation of respiratory
equipment, and establish a program to train its personnel in the use, storage,
maintenance, inspection and cleaning of respiratory equipment. Workers shall
not work in the hazardous atmosphere unless they are familiar with the use of
the respiratory protection equipment provided by the CONTRACTOR.
CONTRACTORs must provide this medical surveillance program for workers likely to
wear respiratory protection, workers assigned to work at activities that may represent
health hazards, or any other activity that is considered as "high risk" by the JESA. All
workers who are required to wear respiratory protection must be clean shaven and
properly fitted for the mask before being assigned to any task.
CONTRACTORs, who plan to use respirators as a part of their work operations, are
required to forward to Construction/Project Management a copy of their written
Respiratory Protection Program.
6.0 IMMINENT DANGER SITUATIONS
Upon discovery of any situation that may, in the opinion of JESA, reasonably be expected to cause serious physical
harm, illness, death, or significant environmental damage, CONTRACTOR’S Construction/Project Management or
HSE representative shall suspend the related work immediately. Work may resume only after the HSE concern(s)
have been corrected, to the satisfaction of JESA.
Examples of “imminent danger” situations may include, but are not limited to the following situations with a WPS 4
or 5 classifications:
 Falls from elevations
 Excavations not properly sloped or shored
 Electrocution hazards
 Work activities posing injury hazards to the general public
 Operation of vehicles, machinery or heavy equipment in an unsafe manner
 Improper Lock Out/Tag Out procedures
 Any violation of a Life Saving Rules or Zero Tolerance Rules
In addition to the immediate suspension of work, the procedure for correction of imminent danger situations follows
the “HSE Adherence Policy” set forth below (Refer to Section 10.0).
7.0 EMERGENCY RESPONSE PLAN
The purpose of the Emergency Response Plan (ERP) is to provide guidelines for the response required in the event
of an injury, fire, or any other emergency at a work site.
Management at each location, project, and office shall develop a locally tailored ERP.
Emergencies vary in type and required response. The locally prepared ERP should address such variations and
provide necessary basic information and guidelines to effectively manage foreseeable emergencies.
The ERP shall address both JESA and local requirements as appropriate to geographic, local regulatory, and line of
business variations.
7.1 SITE PLOT PLAN
The site plot plan will indicate:
 Access gates
 Streets
 Site offices
 Evacuation routes to emergency assembly/muster points
 Emergency meeting points
 First aid room/trailer location
 Fire extinguisher / air horn locations
 Controlled product storage
7.2 EMERGENCY CONTACT LIST
As part of the emergency response plan, the site will complete an Emergency Contact List that shall be kept
current, including the following information and contacts:
 CONTRACTOR site supervision
 Project management
 Client representative
 JESA representative
 District HSE department
 Government agencies
 Medical transportation services
 Medical services;
7.3 EMERGENCY COORDINATION
Project superintendents (or other designates) must be able to respond to, and participate in any emergencies
that may occur. All CONTRACTORs should participate by identifying their qualified first aid personnel.
The primary responsibility during the coordination of an emergency response is to call for emergency
assistance, to quarantine the area, and to ensure that any injured persons are stabilized and receive
preliminary treatment.
7.3.1 Drills, Rehearsals, and Simulations
The ERP is more likely to be properly implemented, and trained employees are more
likely to perform effectively, when they have had the benefit of regular drills or
“rehearsals”.
The frequency of these simulations shall be determined by the appropriate local HSE and
operations managers for the office, location, or project, but shall take place no less than at
least every six months.
7.3.2 Annual review
The office, facility, or project manager shall assure that the ERP is reviewed and updated
annually prior to annual refresher training.
7.3.3 Training
Employees concerned by emergency coordination shall receive training in the content of

the local Emergency Response Action Plan.
Affected employees shall be provided general awareness training and shall be briefed in
basic required-action steps during initial orientation training.
Employees in leadership positions, for whom emergency action duties have been
established, shall receive more extensive training, as appropriate.
Initial training shall be documented, and annual refresher training shall be conducted.
8.0 MEDICAL SERVICES
8.1 FIRST AID PROVISIONS
The CONTRACTOR shall ensure that applicable labor laws and first aid requirements for high
hazard work are adhered to according to a baseline ratio of 1supervisor for every 10 workers and
1 supervisor for every other group of 25 workers amongst site CONTRACTORs and SUB -
CONTRACTORs. Furthermore, the baseline ratio shall be constant within all periods of activity
(shifts).
8.2 MEDICAL FACILITIES
As soon as they mobilize to site, and once the number of employees reaches 50, the CONTRACTOR
and his Subcontractor have the responsibility to provide an on-site medical facility which includes a
permanent qualified nurse during operating hours.
The CONTRACTOR shall provide a fully equipped and staffed medical infirmary that can also be
utilized b y J E S A , t h e C L I E N T and Subcontractors personnel.
The CONTRACTOR shall provide fully equipped emergency transportation (Ambulance) on site.
The CONTRACTOR shall Contact and set an agreement with local hospitals to treat workers and
supply emergency support. Such local hospitals and clinics shall be approved by JESA prior to
the CONTRACTOR entering into an agreement with them.
8.2.1 The CONTRACTOR’s on-site medical facility or infirmary shall include all of the
necessary equipment to provide first aid and to stabilize the victim in the case of an
incident on-site as follows at a minimum:
Table 25: Minimum Material for CONTRACTOR On-Site Infirmary
Equipment Name Photo Quantity
Examination Table 1
Stepladder 1
Rolling Pedestal Cart in Stainless Steel 1
Negatoscope or X-Ray Viewer 1
Visual Acuity Screen / or Eye Chart 1
Sphygmomanometer 2
Littman Stethoscope 2
Otoscope 1
Glucometer + Test Strips 1
Scale 1
Toise
Foldable Stretcher 2
Oxygen Shell Extractor or O2 1
Nasal Cannula for Oxygen 10
Reanimation Unit 1
Sterilizer 1
Splints for Inferior and Superior Limbs NA 3 Sup. / 4

Inf.
Neck Brace (3 different sizes) 3
Scalpel Bades 1 pack
Spring Bed with Mattress and a Pillow NA 2

Serving Tongues 1
Medical Box for Pads NA 2

Room Divider 1
Sheets 4
8.2.2 The CONTRACTOR’s on-site ambulance shall be fully equipped and include all of the
necessary equipment to safely transport and stabilized the victim of an incident to the
hospital as follows at a minimum:
Table 26: Minimum Material for CONTRACTOR On-Site Ambulance

Posting in the Ambulance No Smoking
Stretchers, Cots The ambulance should be equipped with
Suction Aspirator System - The installed suction shall be powerful enough to
provide an air flow of at least 20 liters per minute.
- Equipped with a portable suction unit providing a
vacuum of at least 300 mm and free airflow rate at
least 15 liters per minute
Oxygen Equipment - The ambulance shall have a hospital type piped
oxygen system capable of storing and supplying a
minimum of 3 cubic meters) of medical oxygen
- The ambulance shall be equipped to equivalent to
1000 liters of oxygen and to allow the attendant to
monitor the tank levels from inside the patient
compartment
- A portable oxygen unit shall be carried
- the portable oxygen unit shall have at least a 13
cubic foot (0.4 cubic meter) container and shall be
equipped with a yoke, a pressure gauge, a non-
gravity dependent flow-meter, a delivery tube and
oxygen masks;
- A full spare cylinder shall be stored in the
ambulance.
- Oxygen masks shall be transparent and disposable;
General Equipment - An automatic or manual defibrillator
- Two transparent nonrebreathing reservoir oxygen
masks of each size, adult and child
- 2 adult nasal cannula
- one bag- valve-mask unit for each size
- 2 ampules with approved delivery devices or 2
preloaded syringes or 2 adult and 2 child automatic
injection devices
- One set of oral airways from 0 to 6
- six or more nasopharyngeal airways sized from 12 fr
to 34
- water soluble lubricant
- Not less 6,10 x 30 inch universal or trauma dressings
- Fifty or more sterile gauze pads, 4x 4 inches or
larger
- Twelve soft-rolled, self-adhering bandages, 3 inches
wide or larger
- Four sterile occlusive dressing at least 3 inches by 9
inches
- Two rolls of medical tape , 2 inches or larger
- Two clean burn sheets
- Eight triangular bandages
- Bandage shears, 7 inches or larger
- one large adult, one regular adult and one child size
blood pressure cuff calibrated to measure within +
or- 4 mm Hg
- One stethoscope
- Traction splints. This requirement may be met by
one of the following
- One adult commercial traction splint and
documented methodology for the stabilization of a
pediatric femur fracture signed by the ambulance
provider
8.2.3 Conventions with Local Hospitals
CONTRACTOR is required to put in place a convention with a local hospitals to

treat personnel injured on the PROJECT SITE over and above any medical
treatment that can be provided by the ON-SITE infirmary. In the case that the
local hospitals are unequipped to treat serious or trauma injuries, the
CONTRACTOR is required to put in place a convention with a hospital in the
nearest city to the PROJECT SITE equipped to deal with such situations. The
procedure for when a person should be treated at the local hospital and when
they should evacuated to a hospital with specialized care and treatement should
be detailed in the CONTRACTOR’s emergency response plan.
CONTRACTOR must submit a copy of their medical conventions to JESA for

review and approval.
8.2.4 Medical and lnjury/lllness Record Keeping
All medical records shall be:

 Produced by the site medical staff
 Maintained on site
 Kept under strict confidentiality
Any occurrence of injury or illness reported to a First Aid station, to a supervisor or to

a medical treatment facility shall be recorded in the First Aid register. Entries in
the register shall be kept confidential; registers are likely to be audited.
8.3 DRUGS, ALCOHOL, AND CONTRABAND
JESA strictly prohibits the use, sale, attempted sale, manufacture, possession, distribution, cultivation,
transfer, or dispensing of any illicit substance. This includes the use or possession of prescription
medications without a valid prescription.
CONTRACTOR shall implement a Drug, Alcohol, and Contraband Policy, including post incident
testing, which meets the requirements of JESA’s policy. Key elements of JESA’s policy, except where
prohibited by law, are:
• Pre-access/Pre-assignment testing current to within six months prior to initial assignment
to work on CLIENT’s PROJECT.
• Post-incident testing of any worker involved in a PROJECT-related workplace incident
that results, or could have resulted, in injury to any person requiring medical treatment
beyond first aid, any type of medical attention given by a third-party medical services
provider (hospital, clinic, doctor, etc.), a motor vehicle incident, or property damage.
• Post-incident testing shall be conducted as soon as possible after the incident occurs.
• Reasonable suspicion testing upon reasonable suspicion by JESA, CLIENT or
CONTRACTOR management that a worker is under the influence of a prohibited
substance. In such cases, worker(s) shall be immediately removed from the PROJECT
and surrender their PROJECT credentials. Personnel so removed may only be allowed to
return with a negative test result and written permission of JESA.
• Periodic random or unannounced testing for workers randomly selected or chosen by job
classification or work SITE. The percentage of the work force, or the number of workers,
selected for testing shall be specified on a PROJECT specific basis and stated in the
PROJECT’s Hazard Assessment Safety Action Plan.
Possession or use of alcohol in a JESA-provided, CLIENT-provided or CONTRACTOR-provided

vehicle is prohibited.
Any worker whose drug or alcohol test is positive will be removed from the PROJECT and
required to surrender their PROJECT credentials.
Refusal to submit to drug or alcohol testing, or attempts to tamper with, adulterate, dilute, or
otherwise tamper with a test sample will be treated the same as a positive test result.
CONTRACTOR shall adopt collection, chain-of-custody, and other related procedures consistent
with sound industry practice.
JESA drug and alcohol testing requirements may be more stringent than CONTRACTOR
minimums. If so, JESA requirements shall be enforced.
If JESA suspects that a worker is in possession of illegal drugs, alcohol, or contraband, JESA may
request the individual to submit to a search of his or her person, personal effects, vehicles, lockers,
and baggage. JESA may also conduct random searches of individuals entering or leaving the work
SITE. Any suspected contraband will be confiscated and may be turned over to law enforcement,
as appropriate. If an individual is asked to submit to a search and refuses, that individual will be
considered insubordinate, will surrender their PROJECT credentials, will be escorted off the job,
and will not be allowed to return.
JESA shall have the right to review CONTRACTOR’S Drug, Alcohol, and Contraband Policy and
to audit CONTRACTOR’S implementation of their program at the job SITE.
CONTRACTOR shall comply with all applicable JESA, CLIENT, local and international alcohol
and drug-related laws and regulations.
8.4 MEDICAL AND EXPOSURE MONITORING
CONTRACTORs involved with operations, such as those involving hazardous waste, asbestos or lead
abatement, certain carcinogenic compounds, etc., shall describe their medical and exposure monitoring
procedures and their proposed compliance methods in their HSE Action Plan or HSP.
Employees involved in these operations shall have met, prior to any fieldwork activity or exposure, the
medical requirements of applicable regulations or standards, including, but not limited to, a baseline
medical exam and periodic update exams, as required.
Employee medical requirements and limitations shall be considered prior to the use of certain types of PPE,
such as respirators.
8.4.1 Fitness to Work Requirements
All CONTRACTORs workers who will be working for more than 14 consecutive work
days on the project are required to undergo a pre-employment medical examination
prior to working on the site.
CONTRACTOR’s workers must undergo these examinations prior to mobilization.

CONTRACTOR Management will be held responsible for allowing an employee to
mobilize that did not pass the medical examination.
The occupational medical practitioner conducting the examination should be satisfied in

each case that no disease or impairment is present which could be significantly
aggravated by working on the project or which represents an unacceptable health or
safety risk to himself or any other employee on the project.
The following medical examinations must be performed at a minimum for all new
workers:
 Physical examination accompanied by Fit to Work certificate
 Blood examination (CBC, blood typing)
 Urinalysis
 Fecalysis
 Chest X-ray
Additional medical examinations for trades performing the following high-risk activities
(requirement for new and existing on-site workers in these categories):
 Mobile and tower crane operators
 Heavy equipment operators
 Aerial lift operators
 Workers who perform work at height
 Electricians
 Dangerous goods conveyance
 Passengers drivers
The Tests Protocols for these high-risk activities, include the following:
 Glucose (Diabetes mellitus)
 Respiratory testing
 Audiometry testing
 Vision testing
 History of epileptic seizures (EEG) Cardiovascular testing (ECG)
9.0 INCIDENT/ACCIDENT INVESTIGATION
A formal incident or accident investigation shall be conducted when an accident occurs, including non-injury
incidents, most first-aid type accidents, and environmental releases or spills.
9.1 JESA INCIDENT CLASSIFICATIONS
For Incident classification JESA has adopted the OSHA recordkeeping guidelines (29CFR1904) as a global
injury and illness classification system (with the exception of E1, which is a JACOBS own classification).
The classification used for incidents is summarized below:
FAT : Fatality
RLTI : Recordable Lost time Injury
RRWC : Recordable Restricted Work Case
RMTC : Recordable Medical Treatment Case
E1 : Visit Doctor (Diagnostic evaluation greater than company doctor)
FAC : First Aid Case
NM : Near Miss (including WPS classification)
PD : Property Damage
Env. : Environmental impact
MVI : Motor Vehicle Incident
The CONTRACTOR’s are required to provide the WPS classification for each of the above mentioned
incident categories whenever reporting an incident.
9.2 INCIDENT/ACCIDENT NOTIFICATION
9.2.1 Incidents involving potential exposures to hazardous materials and releases or spills of
such materials must be reported immediately to JESA’S Construction/Project
Management.
9.2.2 Accident investigation reports for all CONTRACTOR accidents, injuries, and work-
related illnesses shall be forwarded to JESA’S Construction /Project Management within
twenty-four hours of the occurrence.
9.2.3 CONTRACTOR employees shall report immediately all potentially work-related
incidents, injuries, or illnesses to their Supervisor or their SITE HSE Representative.
9.2.4 CONTRACTOR shall promptly report all potentially work-related incidents, injuries, or
illnesses to JESA’S Construction/Project Management or JESA’S SITE HSE
Representative, after the appropriate level of medical assistance has been arranged.
9.2.5 Injuries, illnesses, or any incident involving a third party or a member of the general
public must be immediately reported to JESA’S Construction/Project Management.
9.3 INCIDENT/ACCIDENT INVESTIGATION
9.3.1 In the event of a workplace accident, injury, or illness, the most important immediate
actions are to provide medical assistance to those who may need it and to ensure the
safety of others that may be affected or acting as emergency responders.
9.3.2 Securing the accident scene is essential to ensure an effective accident investigation. No
materials or equipment shall be moved until a review of the accident is completed, except
when securing equipment or materials that could result in further injury.
9.3.3 Obtain witnesses’ names, permanent addresses, and signed statements of their complete
factual observations. (See Exhibit 9.)
9.3.4 JACOBS has adopted the 5 WHY’s method for root cause analysis.
9.4 INCIDENT/ACCIDENT REPORTING AND FOLLOW-UP
9.4.1 CONTRACTOR is responsible for maintaining a First Aid Register (Exhibit 10) for all
employee injuries and illness reported on the PROJECT.
9.4.2 All accident investigations shall be documented using the Accident Investigation Report
(Exhibit 8). All required reports should be completed and copies provided within 24
hours to JESA Construction/Project Manager.
10.0 HSE ADHERENCE POLICY
CONTRACTOR is required to comply with the applicable HSE requirements and regulations. The procedures
below outline a three-step, progressively administered system to correct compliance problems. However, if in the
opinion of JESA and CLIENT, non-compliance issues are considered to be severe, CONTRACTORS’ contracts
may be terminated at any time.
JESA and its partners have Zero Tolerance for any violations of the “Life Saving Rules” identified in section 3.2 of
this document. The CONTRACTOR’s supervisory staff and workers will be held accountable for violations or for
blatant disregard of these rules. CONTRACTOR staff found to be in violation of the Zero Tolerance Rules will be
removed immediately from the PROJECT SITE and will not be permitted access to any other CLIENT SITE as
well.
JESA and the CLIENT also has Zero Tolerance for any kind of physical altercation between CONTRACTOR
personnel on the PROJECT SITE. In the case of a physical dispute, both parties will be removed immediately from
the PROJECT SITE and will not be permitted access to any other CLIENT site as well.
10.1 ACTION LEVEL ONE
If CONTRACTOR fails to comply with an applicable HSE standard, JESA Contract Representative
Construction/Project Management will issue a written “Notice of HSE Non-Compliance” (Exhibit 3) to
CONTRACTOR’S SITE representative. Construction/Project Management will also forward a
“Warning Letter for HSE Non-Compliance” (Exhibit 4) and a copy of the Notice of HSE Non-
Compliance to CONTRACTOR’S President or Operations Manager. Copies of these documents shall
be forwarded to the JESA Contract Representative Operations and HSE Managers.
10.2 ACTION LEVEL TWO
If item(s) of HSE non-compliance are not corrected by Action Level One, or if CONTRACTOR
repeatedly fails to comply with the applicable HSE regulations, the JESA Contract Representative
Construction/Project Manager will issue a “Written Notice of Temporary Job Suspension” (Exhibit 5)
to CONTRACTOR. CONTRACTOR’S work may not resume until JESA’S Operations Manager and
CONTRACTOR’S Division Manager or equivalent have met and CONTRACTOR has proposed
corrective actions that are acceptable to JESA. Actions that may be considered include, but are not
limited to:
• Removal of certain CONTRACTOR personnel from the PROJECT,

• Alteration of CONTRACTOR’S job procedures, or
• Implementation of corrective action by JESA or the CLIENT with back charge to
CONTRACTOR.
• CONTRACTOR shall not resume work until JESA's Operations Management accepts the
proposed corrective actions. JESA Operations Management will document and keep on
file the meeting results in the form of meeting minutes.
10.3 ACTION LEVEL THREE
If Action Levels One and Two do not result in CONTRACTOR’S HSE performance being brought
into compliance, termination of existing contracts may result. CLIENT Operations Management may
terminate the existing contract after verifying with the JESA Site/Project Management that the HSE
adherence procedure has been followed and after giving CONTRACTOR applicable notice.
CONTRACTORs that have a contract terminated in accordance with this procedure are ineligible to
participate in future CLIENT projects until they have implemented and demonstrated corrective actions
to improve their deficiencies. Only written acceptance from CLIENT’S Director of Operations can
reinstate a CONTRACTOR’s eligibility.
11.0 EXHIBITS
Exhibit 1, CONTRACTOR HSE Data Form

Exhibit 2, Monthly CONTRACTOR HSE Statistics Report
Exhibit 2a.1, CONTRACTOR Safety Statistics
Exhibit 2a.2, Injury Summary
Exhibit 2b, Monthly CONTRACTOR Accident Statistics Report
Exhibit 3, Notice of HSE Non-Compliance
Exhibit 4, Warning Letter for HSE Non-Compliance
Exhibit 5, Written Notice of Temporary Job Suspension
Exhibit 6, Safe Plan of Action
Exhibit 7, Safety Observation Report
Exhibit 8, Accident/Incident Investigation Report
Exhibit 9, Witness Statement
Exhibit 10, First Aid Register
Exhibit 1 — CONTRACTOR HSE Data Form
Provide HSE Performance History For Last Three Full Years

Enter Year 20__ 20__ 20__
Workers Compensation Experience Modification Rate (EMR)
If self-insured, provide employee work hours per claim
Number of employee hours worked
Number of fatalities (Column G on OSHA Form 300; provide explanation on separate

sheet for each fatality)
Number of cases involving days away from work (Column H on OSHA Form 300)
Number of job transfer or restricted duty cases (Column I on OSHA Form 300)
Number of “other recordable cases” (Column J on OSHA Form 300)
Total of all cases above (fatalities, days away from work, transfers or restricted duty, and
other recordable cases, i.e., the total of Columns G, H, I, and J)
OSHA Incidence Rate (total recordable cases x 200,000/total work hours)
Number of citations by OSHA and other HSE regulatory agencies (provide details for
each on a separate sheet)
Number of miles driven on company business
Number of motor vehicle accidents
Miles driven divided by number of vehicle accidents
HSE Program
Yes No
Do you have a written hazard communication program?
Do you have a written HSE program?
Do you have a written drug and alcohol abuse prevention program, which includes pre-employment,
reasonable suspicion, and post incident testing?
Do you have a written respiratory protection program?
Do you have a new employee orientation program? If yes, does it contain instructions on:
Company HSE Policy
Company HSE Record
Company HSE Rules
Driving Safety
Electrical Safety
Yes No
Fall Protection
Fire Protection
First Aid
Hazard Recognition
Hazard Reporting
Hearing Conservation
Housekeeping
HSE Meeting Attendance
Injury Reporting
Ladders and Stairway Safety
Lock-out/Tag-out
Personnel Protective Equipment
Toxic Substances
Trenching and Excavation
Do you have a training program for newly hired or promoted first line supervisors? If yes, does it
contain instructions on:
Accident Investigation
Emergency Procedures
First Aid Procedures
Hazard Recognition
HSE Supervision
Incident Reporting
New Employee Orientation
Safe Work Practices
Tailgate/Toolbox HSE Meetings
Supervisor HSE meetings are conducted:
Weekly
Bi-weekly
Monthly
Less often, as needed
Do you conduct field HSE inspections of work in progress?
If yes, who conducts the inspections? _________________________________________
How often? ______________________________________________________________
Are accident reports circulated to your management?
Is HSE a (documented) weighted factor in evaluating in the performance of:
Foreman
Supervisor
Management
Does your firm hold “Toolbox” HSE Meetings? If yes, how often:
Weekly
Bi-weekly
Monthly
Less often, as needed
HSE Staff
Number
How many full time HSE professionals do you have on staff?
How many full time industrial hygienists do you have on staff?
How many full time physicians do you have on staff?
Who is the most senior staff HSE professional at your company?
Name: Title: Phone:
Who should we contact to discuss the details of the information contained in this document?
Name: Title: Phone:
Exhibit 2— Monthly CONTRACTOR HSE Statistics Report
For Exhibit 2, provide either
the CONTRACTOR Safety Statistics Monthly Report Blank Form, Exhibit 2a.1 and 2a.2, which is the preferred
format, or
if the CONTRACTOR does not have electronic capabilities, provide the Monthly CONTRACTOR Accident
Statistics Report, Exhibit 2b so that requested information can be obtained in paper form, and include here as
Exhibit 2
Exhibit 3 — Notice of HSE Non-Compliance
To:
Site Representative for:
Your company has been found to be in non-compliance with one or more CLIENT, local, international, or CLIENT
HSE requirement(s), as specified below. This HSE non-compliance shall be corrected immediately for your
company to meet the requirements of your AGREEMENT.
Item
Description of Non-compliance Applicable HSE Requirement
No.
Issued By (Project Manager or Construction Manager Issuing Notice):
Name Printed: Title:
Signature: Date:
Received By (CONTRACTOR Representative Receiving Notice):
Signature: Date:
cc: CLIENT General Manager

Corporate HSE Manager
Exhibit 4 — Warning Letter for HSE Non-Compliance
Project Name:
Project Number:
Your firm, ,
has been found to be in violation of your contract by non-compliance with applicable CLIENT, local, international,
or HSE requirements.
On (date),
in accordance with CLIENT CONTRACTOR HSE Adherence Policy, your representative,
,
was given a Notice of HSE Non-Compliance (copy attached). This notice specifies areas where your company does
not comply with CLIENT, local, international, or CLIENT HSE requirements, and requests that these items be
corrected immediately.
If they are not corrected, more stringent measures will be taken in accordance with CLIENT’S CONTRACTOR
HSE Adherence Policy.
Your prompt attention to this matter will be appreciated.
Issued By (Project Manager or Construction Manager Issuing Warning Letter):
Signature: Date:
Received By (CONTRACTOR Representative Receiving Warning Letter):
Signature: Date:
cc: CLIENT General Manager

Deputy Director Field Services
Corporate HSE Manager.
Exhibit 5 — Written Notice of Temporary Job Suspension
Your company,
while working on the
PROJECT has been notified of HSE performance deficiencies in accordance with CLIENT’S CONTRACTOR HSE
Adherence Policy.
Despite these written notifications requesting that immediate corrective action be taken to improve your HSE
performance, improvement has not occurred.
Therefore, in accordance with Action Level Two of the CONTRACTOR HSE Adherence Policy, we are hereby
notifying you that after securing your equipment, all job activities on the PROJECT named above are to cease.
Activities on this PROJECT may be resumed only after your company meets requirements set forth in the
CONTRACTOR HSE Adherence Policy.
Issued By:
Signature: Date:
cc: Group Vice President

General Manager
Deputy Director Field Services
Corporate HSE Manager
Exhibit 6 — Safe Plan of Action
Print side one and side two of the SPA form found in HSEP 2.16, Safe Plan of Action and include here as Exhibit 6.
The SPA form is found in HSEP 2.16 as HSEP 2.16f1, Safe Plan of Action Form.
Exhibit 7 — Safety Observation Report

Print the SOR form found in HSEP 2.17, Safety Observation Reports and include here as Exhibit 7.
Exhibit 8 — Accident/Incident Investigation Report

Print the Accident/Incident Investigation Report form found in HSEP 5.1, Accidents and Incidents as Figure 2 and
include here as Exhibit 8.
Exhibit 9 — Witness Statement

Print the Witness Statement form found in HSEP 5.1, Accidents and Incidents as Figure 4 and include here as
Exhibit 9.
Exhibit 10 — First Aid Register

Print the First Aid Register form found in HSEP 5.1, Accidents and Incidents as Figure 6 and include here as Exhibit
10.
Exhibit 11 — Table of Contents – HSE Policies and Procedures
Print the Table of Contents page found as an attachment to this document and reference for existing HSE Policies
and Procedures. Include here as Exhibit 11.
12.0 ACRONYMS USED WITHIN THE JESA ORGANIZATION
Document No: Page:
HSE Procedure HSEP 1.5 1 of 7
Supersedes: Rev.
HSE Program CHSP 1.5 1
Implementation Responsibilities
Issuing Department: Approval: Previous Rev. Date: Current Revision Date:
Corporate HSE [email protected] 1 Jun 97 29 Jul 02
Table of Contents
1.0 PURPOSE AND SCOPE ....................................................................................................................................1
2.0 DEFINITIONS .....................................................................................................................................................1
3.0 HSE PROGRAM IMPLEMENTATION RESPONSIBILITIES .............................................................................2
3.1. Executive Management HSE Responsibilities ................................................................................................2
3.2. Executive HSE Committee Responsibilities ...................................................................................................3
3.3. Sales, Marketing, and Proposal Managers .....................................................................................................3
3.4. Senior Operations Management HSE Responsibilities...................................................................................3
3.5. Project Management/Site Management HSE Responsibilities .......................................................................4
3.6. Corporate Health, Safety, and Environment Managers’ Responsibilities ........................................................4
3.7. Site HSE Supervisors’ Responsibilities ..........................................................................................................5
3.8. Supervisor Responsibilities ............................................................................................................................5
3.9. Employee Responsibilities ..............................................................................................................................6
4.0 REFERENCES AND RELATED DOCUMENTS ................................................................................................7
1.0 PURPOSE AND SCOPE

This procedure establishes the general responsibilities for proper implementation of the Jacobs
Health, Safety, and Environmental Procedures (HSEPs) common to all Company HSE
procedures. Definitions for specific position descriptions are defined in this procedure.
This HSEP applies to all operations covered by the Company HSE Program including
subcontractors. Further responsibilities for subcontractors can also be found in HSEP 2.9.
Additional management, staff, employee, and subcontractor responsibilities are stated in
individual procedures that address responsibilities specific to the HSE topic.
2.0 DEFINITIONS
Contractors Means other contractors and/or their employees who are not Jacobs’
subcontractors or employees
Corporate HSE Refers to the Jacobs Health, Safety, and Environment Department, typically
Department referred to as “Corporate HSE” or “HSE,” and includes the Vice President
HSE and the staff of Senior HSE Managers, Managers of HSE, Industrial
Hygiene Managers, and related HSE technical specialists.
Employee Includes all individuals on the Jacobs payroll, regardless of position or title;
does not include client’s employees, subcontractors, or others who may be
on the project site or office location.
Executive HSE A team of senior operations managers from across all Jacobs units
Committee worldwide, who meet several times each year. The primary purpose of this
committee will be to provide recommendations and consultation to the HSE
Department and senior management regarding programs, training, and
policies and procedures, which will enhance awareness of HSE company-
wide and support line management in achieving our goal of “zero incidents”.
Copyright 2002 by Jacobs Engineering Group Inc.

All rights reserved. The contents of this document are proprietary and produced for the exclusive benefit of Jacobs Engineering
Group Inc. No part of this document may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the prior written approval of Jacobs Engineering Group Inc.
The current applicable version of this publication resides on Jacobs’ Intranet. All copies are considered to be uncontrolled.
HSEP 1.5 Page 2 of 7
HSE Program Implementation Responsibilities Rev. 1, 29 Jul 02
Executive The senior level management within each operating unit and their superiors,
Management including Group Vice Presidents, Senior Vice Presidents, Executive Vice
Presidents, President, and Chief Executive Officer.
HSE Manager A full-time Jacobs staff employee, who provides HSE management to
multiple projects/offices and provides supervision to multiple HSE
Supervisors. This individual typically works out of a home office location or
on major programs.
HSE Professional This is a generic term that may be used to include any worker whose full-
time job is the execution of HSE related tasks, e.g., Manager of HSE, HSE
Supervisor, Safety Supervisor, etc.
Jacobs Legally referred to as Jacobs Engineering Group Inc., the simple name
“Jacobs” is typically used in written procedures and means all Company
owned subsidiaries and divisions. Referred to as “the Company” within this
collection of HSEP Procedures.
Project Manager The Jacobs employee responsible for overall project execution including
implementation of the project’s HSE program. This Project Manager’s office
may or may not be located at the project site. In some circumstances, the
Project Manger and the Site Manager is the same person.
Senior HSE Manager A senior-level, full-time Jacobs staff employee, who provides management
to multiple HSE Managers and reports to the Vice President HSE.
Site HSE Supervisor A full-time Jacobs employee, who works at a single project or field site and
whose full-time job involves HSE related tasks. It includes titles such as
Project Safety Manager, Safety Coordinator, Safety Tech, Safety
Superintendent, Site H&S Officer, etc.
Site Manager The on-site Jacobs employee responsible for project execution and HSE
program implementation. In some circumstances, the Project Manger and
the Site Manager is the same person.
Senior Operations The senior levels of management within each operating unit, including the
Management Group Vice President and those management personnel above the site
management level.
Subcontractor Any person, partnership, or corporation, which has a contract with the
Company and/or their subcontractor(s), to furnish labor, material, or
equipment as part of the work.
Supervisor Any employee whose primary responsibility is the direction of other
employees, e.g., Superintendent, General Foreman, Foreman, Leadman.
3.0 HSE PROGRAM IMPLEMENTATION RESPONSIBILITIES
Jacobs advocates a strong accident prevention program because it prevents human suffering,
damage to property and the environment. Superior HSE performance also directly contributes to
improvement of morale, which in turn results in better productivity and quality.
All employees at all levels have the responsibility to actively participate in the HSE process and
stop, or bring to the attention of management, any unsafe acts or conditions or any potentially
harmful environmental practices. Imminent danger situations, e.g., exposure to falls from
elevations, electrocution hazards, exposure to improperly protected excavations, etc., must be
corrected immediately.
3.1. Executive Management HSE Responsibilities
Specific responsibilities of Executive Management include:
 Communicate your passion for HSE throughout the Company and at all times when
representing the Company;
Copyright© 2002, Jacobs Engineering Group Inc.

 Hold direct reports accountable for HSE performance;
 Communicate Jacobs’ HSE commitment and expectations to the client;
 Provide adequate resources to implement the Jacobs HSE process;
 Publicly recognize excellent HSE performance;
 Establish participation objectives for reports and self;
 Require participation in HSE training by management staff;
 Help identify and correct areas of weak performance;
 Ensure that HSE is a component of acquisition and growth planning; and
 Lead by example and keep HSE on your daily agenda.
3.2. Executive HSE Committee Responsibilities
The Executive HSE Committee shall:
 Establish long-term goals and objectives for the Jacobs HSE process;
 Share successful programs and techniques for HSE leadership with other senior
management personnel;
 Identify areas for needed HSE focus and process improvement;
 Support HSE management team in creation of new or revised programs and procedures; and
 Set criteria for and implement annual President’s HSE Excellence Award program.
3.3. Sales, Marketing, and Proposal Managers
Existing occupational health hazard, safety, and environmental information and documents are to
be obtained from the client in the proposal and planning stages of a project.
Such information and documents include chemical inventory and chemical process data, personal
exposure and monitoring data, and medical surveillance data.
This information is to be provided to the Jacobs HSE Manager.
Appropriate HSE personnel, equipment, and training requirements must be included in the
proposal to accurately estimate the cost and provide correct project planning information.
3.4. Senior Operations Management HSE Responsibilities
Operations management is responsible for the health and safety of all personnel and facilities
under their direction and the protection of the environment. This includes both office and field
operations. Senior Operations Managers shall:
 Assure compliance with HSE policies and procedures;
 Provide adequate budget and resources for implementation of HSE process;
 Exercise accountability, as appropriate;
 Regularly attend and participate in HSE training sessions;
 Recognize good HSE performance by individuals and teams;
 Inform clients of the Company’s HSE commitment;
 Establish and monitor HSE performance targets;
 Ensure HSE involvement in all phases of work;
 Coach others for continuous improvement;
 Participate in accident investigation processes;

 Verify that subordinates are executing their responsibilities properly; and
 Verify that goals and objectives are being met.
3.5. Project Management/Site Management HSE Responsibilities
Project and Site Management shall:
 Understand Company HSE policies and procedures. Site management may, if the need
arises and after consultation with the project/site HSE manager, apply more stringent HSE
procedures than those found in HSE Manual;
 Effectively communicate and implement the Company’s HSE policies and procedures;
 Generate the project-specific HASAP, in coordination with the responsible HSE Manager;
 Provide the resources necessary to maintain a safe and healthful work environment and
ensure implementation of Company HSE policies and procedures;
 Establish program, project, and/or office goals for HSE performance and verify that they are
being met;
 Assign clear responsibilities that are necessary to achieve the Company’s HSE goals and
objectives;
 Verify that subordinates are executing these responsibilities properly;
 Enforce HSE procedures and issue disciplinary actions, when required;
 Ensure that HSE deficiencies identified in audits and inspections are promptly corrected; and
 Coordinate with the client and other third parties on HSE matters.
3.6. Corporate Health, Safety, and Environment Managers’ Responsibilities
Corporate HSE Managers shall:
 Assist management with their duty to implement all applicable HSE policies and procedures;
 Advise management and supervisory personnel in safe work practices and supply information
required to comply with the applicable HSE policies and procedures;
 Assist project management in development of the Hazard Assessment Safety Action Plan
(HASAP) and ensure it is updated as required;
 Ensure that required HSE records are maintained and submitted;
 Assist management in determining that employees are properly qualified and trained for job
conditions;
 Inspect each project and/or office and reporting findings and recommendations to
management;
 Develop, distribute, and maintain Corporate HSE procedures;
 Development, administer, and, in some cases, present HSE-related training modules;
 Review accident reports and recommend specific corrective measures;
 Recruit, interview, and hire all Company HSE professionals and ensure skills are appropriate
for the assignment;
 Conduct annual performance reviews of HSE professionals (include input obtained from
appropriate operations managers);
 Maintain statistics and metrics, determine performance trends, and prepare regular reports to
senior management;

 Provide direction, technical assistance, and career development planning for all Company
HSE professionals; and
 Ensure that projects and offices are provided with appropriate resources, including qualified
first-aid attendants, written technical HSE handbooks and similar materials, etc.
3.7. Site HSE Supervisors’ Responsibilities
The Site HSE Supervisor reports administratively to site management and reports functionally to
the appropriate Corporate HSE Manager.
The Site HSE Supervisor, as a member of the project’s management staff, shall:
 Support and advise site management in their duty to implement Company and site-specific
HSE policies and procedures;
 Assure the adequacy of site and client HSE procedures;
 Assess the work to determine compliance with HSE policies and procedures, promptly
communicating concerns and recommendations to managers and/or supervisors for their
action;
 Take immediate action on any imminent danger situations observed;
 Review and approve personal protective equipment, safety equipment, and first aid supplies;
 Educate management and supervision in the applicable HSE policies and procedures;
 Ensure HSE orientation of site employees and subcontractor personnel;
 Ensure prompt and adequate treatment for injured employees and subcontractor personnel;
 Ensure adequate investigation and analysis of accidents (non-injury and injury);
 Provide HSE information for the education of management, supervision, and employees
concerning:
 Accident analysis (cause, trends, results, and corrective action),
 Analysis of inspection results and needed corrective actions,
 Safe work procedures, and
 HSE training requirements;
 Communicate and promote HSE excellence recognition programs;
 Ensure preparation, submittal, and/or maintenance of required HSE recordkeeping
documentation, such as inspection reports, training records, SPAs, SORs, injury logs,
accident investigation reports, etc.; and
 Provide HSE evaluations of employees and supervisors to management, as necessary.
3.8. Supervisor Responsibilities
Supervisors are accountable for the health and safety of those who they supervise.
Supervisors shall:
 Learn Company and project-specific HSE procedures;
 Implement the HSE program;
 Effectively communicate the Company’s HSE goals, objectives, policies and procedures to
each member of your work group;
 Establish an environment of “zero tolerance” for safety non-compliance and promote a
positive atmosphere for HSE excellence;

 Plan each task with HSE as an integral part, and conduct pre-job risk assessments of all work
activities;
 Orient the worker with respect to:
 The work group (the new worker),
 The work area and hazards that my exist,
 General and specific safety hazards,
 Accident (non-injury and injury) reporting requirements, and
 The employee’s HSE responsibilities;
 Assign employees only to tasks for which they are trained and qualified;
 Monitor worker and work group performance for quality and safe work practices;
 Correct any deficiencies noted and educate the worker to improve work methods;
 Report and investigate all non-injury and injury incidents and
 Secure incident scene,
 Actively participate in the investigation, and
 Implement corrective actions;
 Train the employees and work group in safe work procedures and
 Lead daily safe work planning sessions (SPA),
 Participate in safety meetings, and
 Inform employees of potential health hazards;
 Assure good housekeeping at all times;
 Encourage crew members to actively participate in the HSE program; and
 Enforce Company and project HSE policies and procedures at all times.
3.9. Employee Responsibilities
Employee acceptance of the Company HSE procedures is the ultimate key to the success of the
HSE program.
Employees and subcontractor employees shall:
 Comply with procedures established for his/her safety and health and for preservation of the
environment;
 Assist management and supervision in positive development of their co-worker’s attitudes
toward HSE and workplace morale;
 Suggest improvements in methods or procedures that will prevent incidents and protect the
environment;
 Stop, or bring to the attention of management, any unsafe acts or conditions and any
potentially harmful environmental practices;
 Correct immediately any imminent danger situations, e.g., exposure to falls from elevations,
electrocution hazards, exposure to improperly protected excavations, etc.;
 Notify their supervisor if they have an insufficient understanding
 Of the task to be performed,
 Of HSE procedures, and

 Of assigned safety equipment;
 Promptly report incidents or accidents involving personnel or property to your supervisor, no
matter how minor;
 Learn the approved HSE safe practices that apply to your work and practice them at all times;
 Ask for assistance from a supervisor or the HSE department when you are unsure of a work
or safety practice;
 Participate in and maintain an active interest in the HSE program;
 Be attentive to safety discussions that your supervisor may lead and request explanation of
points that you do not understand;
 Never bypass the function of a safety device (Promptly report safety device malfunctions to
your supervisor and flag the device immediately to warn others of the hazard.);
 Promptly report to your supervisor any potential work-related injury or illness, no matter how
slight you might consider the injury to be;
 Never attempt to do a job alone when good judgment tells you assistance is needed;
 Inspect, use, and maintain personal protective equipment provided for you;
 Do not participate in clowning, scuffling, practical joking, or horseplay of any kind (Running on
the job is prohibited.);
 Be cautious in walking or moving about the work area to avoid slipping, tripping, or falling (Be
especially cautious when weather conditions create a potentially slippery walking surface.);
 Plan your work and try to anticipate any hazards you might encounter; and
 Observe safe practices off the job as well as on the job.
In addition to the requirements stated above, refer to the “Field Operations Employee Guide To
Safety . . . Rules and Regulations” for HSE requirements related to employees engaged in field
operations.
4.0 REFERENCES AND RELATED DOCUMENTS
Field Operations Employee Guide To Safety . . . Rules and Regulations
Corporate Health, Safety, and Environment Procedures Manual

HSEP 2.9, Annex S Exhibit 2a.1 HSE Requirements for Subcontractors
Contractor Safety Statistics Monthly Report Blank Form
(Company/Region) Contractor Safety Statistics FY

MONTH: September Fiscal Year-To-Date
TOTAL OSHA DAYS AWAY RESTRICTED TOTAL OSHA DAYS AWAY RESTRICTED
RECORDABLE FROM WORK WORKDAY RECORDABLE FROM WORK WORKDAY
INJURIES CASES CASES INJURIES CASES CASES
First Aid Total Incidence Total Case Total Case First Aid Total Incidence Total Case Total Case
Work Hours Work Hours
Cases Injuries Rate Cases Rate Cases Rate Cases Injuries Rate Cases Rate Cases Rate
PROJECT / SEGMENT
TOTAL 0 0 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 0 0 #DIV/0! 0 #DIV/0! 0 #DIV/0!
NOTE - Form is to be filled out electronically then submitted.
Exhibit 2a1 and 2a2 Page 1 of 2

HSEP 2.9, Annex S Exhibit 2a.1 HSE Requirements for Subcontractors
Contractor Safety Statistics Monthly Report Blank Form
HOURS
WORKSHEET
Project/ Segment October November December January February March April May June July August September YTD Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Exhibit 2a.2
Injury Summary
(Company/Region) Contractor Injury Summary FY

Recordable Category
FIRST MED
Project Date Name of Injured Injury Brief Accident Description AID ONLY DAW REST
Page 1 TOTAL

Exhibit 2a.2
Injury Summary
(Company/Region) Contractor Injury Summary FY

Recordable Category
FIRST MED
Project Date Name of Injured Injury Brief Accident Description AID ONLY DAW REST
Page 2 TOTAL
Page 1 TOTAL
TOTAL ALL PAGES

Document No: Page:
Supersedes: Revision: 1
Safe Plan of Action HSEP 2.16 Issue Date:
17 Jul 06
Issuing Department: Approval: Previous Rev. Date: Effective Date:
Corporate HSE [email protected] Rev. 0, 24 Aug 03 17 Jul 06
Table of Contents
1.0 PURPOSE AND SCOPE ................................................................................................................................................... 1
2.0 RESPONSIBILITIES ........................................................................................................................................................ 1
3.0 DEFINITIONS ................................................................................................................................................................... 1
4.0 PROCEDURE .................................................................................................................................................................... 2
4.1. Levels of Pre-task Planning............................................................................................................................ 2
4.1.1. Project Level — HASAP.............................................................................................................................. 2
4.1.2. Activity Level — Various Means and Methods ............................................................................................ 2
4.1.3. Task Level — SPA ...................................................................................................................................... 2
4.2. General Planning Requirements .................................................................................................................... 3
4.3. SPA Implementation Plan .............................................................................................................................. 4
4.4. SPA Development .......................................................................................................................................... 4
4.5. SPA Monitoring and Assessment ................................................................................................................... 5
4.5.1. SPA Development Assessment .................................................................................................................. 5
4.5.2. SPA Work In Progress Assessment ............................................................................................................ 6
4.6. Measurement and Improvement .................................................................................................................... 6
4.7. SPA Documentation Retention ....................................................................................................................... 6
4.8. Training .......................................................................................................................................................... 6
5.0 REFERENCES AND RELATED DOCUMENTS .......................................................................................................... 6

The SPA is a core element of the JESA HSE Program (ref. GSOP 350) and defines the approach
and tools used to accomplish pre-task planning. Pre-task planning shall be performed for any
activity or task that could reasonably present a risk of injury, illness, environmental, or property
damage. Specifically, this procedure defines the expectations and requirements for the use of
the Safe Plan of Action (SPA) as a primary element of pre-task planning.
The SPA shall be used prior to starting field or shop work tasks and higher risk, non-routine
activities in the office or prior to operating equipment, including motor vehicles.
This procedure applies to all activities performed by company employees, subcontractors, or
other contractors when JESA is implementing the HSE program.
2.0 RESPONSIBILITIES
General responsibilities for HSE Program implementation are stated in HSEP 1.5. Additional
management, staff, employee, and subcontractor responsibilities that address duties specific to
this topic are stated in this procedure.
Management shall be responsible for ensuring that the necessary resources are available for
effectively implementing pre-task planning.
Supervisors shall lead the development, implementation, and review of pre-task plans.
All workers engaged in activities requiring pre-task planning shall participate in pre-task planning
at the appropriate level.
HSE personnel will facilitate implementation, monitoring, and training associated with pre-task
planning, and work with management to ensure that the appropriate focus is placed on identifying
hazards/risk potential and actions necessary to improve pre-task planning.
3.0 DEFINITIONS
Activity A set of interrelated tasks typically of longer duration involving multiple
crews.
HSE Procedure 2.16 Page 2 of 6
Safe Plan of Action Rev 1, 17 Jul 06
Effective 17 Jul 06
Job Hazard An activity-level pre-task plan, which helps integrate safe work practices
Analysis (JHA) into a particular activity to help ensure that the work is performed in a safe
and effective manner. In some countries, the JHA may be referred to as a
“Method Statement” or by some similar term.
Routine Task A routine task is one, which the worker normally performs as part of the job
function and for which the worker has been trained.
Safe Plan of A pre-task plan used to integrate safe work practices into a job or task and
Action (SPA) to help ensure that the work is performed in a safe and effective manner.
Task A specific, well-defined portion of work of relatively predictable duration and
typically consisting of multiple steps. A task may be performed by one or
more workers.
Task Steps Basic sequential elements of a task that accurately define the task in terms
of obtaining resources required to perform the task, preparation of the work
area, movement of materials, tools, and people to and from the work area,
and completion of the task.
4.0 PROCEDURE
4.1. Levels of Pre-task Planning
4.1.1. Project Level — HASAP
Pre-task planning begins with project-level HSE planning and is documented in the
Hazard Assessment and Safety Action Plan (HASAP).
The primary goal of project-level planning is to identify potential hazards associated with
the project work activities and to identify controls to mitigate the risk associated with
those hazards.
In addition, planning at the project level should define all the HSE program elements
required to accomplish activities in a safe and environmentally sound manner. HSE
planning also establishes the strategies and methods for implementation and
management of the HSE elements.
4.1.2. Activity Level — Various Means and Methods
Pre-task planning is next completed at the activity level and is focused on identifying
hazards associated with larger, interrelated tasks, typically executed over a longer
duration and by multiple work groups or crews.
Planning at the activity level is typically accomplished in advance of the activity and
should facilitate more effective planning at the task level.
There are numerous acceptable means and methods to accomplish activity-level
planning. Examples include use of method statements, regular supervisor and project
coordination meetings, interactive planning sessions, subcontractor and client meetings,
pre-construction meetings, constructability reviews, JHAs, and other means that provide
focus on hazard identification and mitigation controls.
4.1.3. Task Level — SPA
Planning at the task level is accomplished through the SPA. The SPA is the most
effective means of identifying the hazards associated with daily work tasks and the
controls necessary to execute the task in a safe manner.
Effective 17 Jul 06
In any case, the level of planning shall be appropriate for the task or activity and shall consider:
 Hazards previously identified in the project or site safety plan (HASAP) and other pre-
task plans, .e.g., JHA or Method Statement.
 Relevant procedures (including applicable JESA HSEPs) for identification of hazards and
controls.
 Lessons learned from other tasks, activities, or projects including past incidents.
 Breaking the task into enough steps to adequately define the task.
 Identification of hazards related to adjacent activities, operations, and hazards that could
affect the work.
 Identification of all foreseeable hazards and controls necessary to eliminate the hazard or
reduce the risk.
 Utilization of multiple countermeasures or controls where appropriate to eliminate or
reduce risk.
 Consideration of foreseeable change in the task as it progresses to completion.
4.2. General Planning Requirements
Pre-task planning is required prior to performing any activity or task that could reasonably present
a risk of injury, illness, environmental, or property damage. In addition, the following are
considered minimum requirements:
 The detailed plan for performing pre-task planning shall be documented in the project,
site, or office-specific safety plan (ref. HSEPs 1.2, 1.4, and 2.12).
 Tasks shall be defined in terms of steps required to complete the task so that the hazards
can be readily identified.
 The appropriate level of expertise shall be applied when planning each task in order to
effectively identify and manage the risks associated with the task.
 Pre-task planning shall be implemented in a manner that focuses on hazard identification,
hazard control, and group interaction.
 All personnel shall be involved in pre-task planning, including JESA employees and
subcontractors. Employees of contractors, who are not directly contracted to JESA,
should also be involved in pre-task planning when JESA is responsible for implementing
the HSE program.
 A new SPA shall be developed for each task to ensure that the most current conditions
are considered and to ensure that all personnel are involved in the planning for the task.
 The approach for implementing the SPA shall include a means for assessing and
improving the quality and effectiveness of pre-task planning.
The pre-task plan shall include an SPA or equivalent method. It may also consist of one or more
of the following:
 JHA – typically used for planning larger tasks or activities and for tasks that are
performed on a routine or repeated basis (JHAs are typically developed by management
and HSE personnel well in advance of the activity or task.);
 Detailed procedures and work instructions – typically used for routine tasks or operations
where the order of execution is important; and
 Permit to work system – typically implemented for more hazardous tasks or activities
(e.g., confined space entry, hot work, line break, etc.).
The remainder of this HSEP focuses on the use of the SPA as the primary pre-task planning tool,
however, the SPA may also be used for activity-level planning.
Effective 17 Jul 06
4.3. SPA Implementation Plan
Each project or site shall develop a plan for implementing the requirements of this HSEP and
document the plan in the project/site HSE plan (HASAP). At a minimum, this plan shall define:
 The conditions under which an SPA is used (identify tasks that require the development
of an SPA, when and where the SPA is completed, etc.).
 The detailed roles and responsibilities of management, supervision, workers, and HSE in
all aspects of the SPA (development, review, approval, monitoring, and assessment).
 The project/site-specific requirements for SPA development.
 The project/site specific process for SPA assessment.
 The conditions under which work stoppage should occur, including changes in conditions,
task, hazard, or other factors that could affect safe execution of the work.
The SPA shall be documented using HSEP 2.16f1 or a project-specific version of this form
The SPA assessment shall be performed using the SPA Assessment form, HSEP 2.16f2, or a
project-specific version of this form.
The SPA Assessment form may be modified, as necessary, based on site-specific conditions,
such as work scope, hazards present, and other factors.
When the Safety Observation Report (SOR), Behavioral Safety Observation Report (BSOR), and
SPA are used together, the forms should be modified to ensure that the checklist categories are
consistent to improve the effectiveness of their use.
4.4. SPA Development
The SPA shall be developed as a team by all the workers involved in the task.
Supervisors shall actively participate in the collaborative effort and shall provide leadership and
guidance. Supervisors shall also provide the resources necessary to plan and execute the task.
In the case of subcontract employees, the SPA development activity should be attended by JESA
management and supervision. The purpose of this attendance is to provide real time coaching on
SPA development and hazard recognition to the workers.
The SPA shall identify:
 Steps Involved in Performing the Task
 Hazards and Reaction to Change
 associated with task steps, including physical hazards, chemical hazards, etc.
 created by adjacent work or processes, such as owner operations
 related to co-occupancy of the same work area by others
 caused by inappropriate reaction to foreseeable changes (changes in conditions,
failures that may occur during the task, emergency events, etc.)
 resulting from completing the task steps in the wrong order
 Safe Plan (controls to mitigate or eliminate the hazards identified)
 Resources
 personal protective equipment
 permits, procedures, training, tools, equipment, materials, etc.
The controls identified in the SPA shall, to the extent possible, be selected based on the
effectiveness of the controls to mitigate the risk associated with the hazards. Where possible the
controls shall be selected based on the following order of effectiveness:
Effective 17 Jul 06
 Design or engineering change (eliminate or minimize the hazard, substitute materials,
relocate hazard source, provide ventilation, designate site traffic patterns, etc.)
 Safety features (fuses, circuit breakers, ground fault circuit interrupters, mechanical stops
or travel limiting devices, relief devices, etc.)
 Safety devices (barriers, guards, shields, personal protective equipment, gas and fire
detection systems, etc.)
 Warning devices (audible and visual alarms, signs and postings, temporary signs and
tapes (warning or danger tape) etc.)
 Administrative controls (procedures, work instructions, checklists, training, etc)
An SPA should be developed at the beginning of the work shift for each new task. The SPA must
be reviewed and updated after any change in personnel, task or work scope, environmental
conditions, or other factors that could affect the safe performance of the work. The focus of the
SPA is on the relationship among the workers, the task, the tools, and the work environment. If
any of these elements or their relationship changes, the SPA must be reevaluated.
For routine tasks that are performed on a repetitive basis, an SPA developed at the start of the
task may be used for the duration of the task provided adequate consideration is given to
changes that may affect the validity of the pre-task plan.
Unless prohibited by unusual conditions, the SPA shall be developed immediately prior to the
start of the task and at the job location to maximize the opportunity to identify hazards and
understand the work environment/conditions in which the task will be performed.
4.5. SPA Monitoring and Assessment
Management, supervision, workers, and HSE shall routinely monitor and assess the development
and implementation of the SPA. The SPA Assessment shall be made using the SPA Assessment
form or other means that achieves the same result. The criteria for monitoring and assessment
should be defined in the project or site-specific HSE plan and should be based on:
 Relative risks and activities, (e.g., working at elevation, crane operations, lock out tag out
work, work on live electrical components, confined space entry, etc.),
 Complexity of the task,
 Locations and varieties of tasks.
A representative sample of SPAs shall be routinely monitored and assessed during both
development and the work-in-progress phases to ensure that:
 There is team interaction during the SPA development and buy-in to the plan,
 SPAs are being developed for tasks where required or appropriate,
 The quality of the SPA is appropriate for the work, and
 The work is being performed in accordance with the plan.
The sample size shall be determined by:
 The size of workforce,
 The level of experience in SPA development,
 The workforce turnover, and
 Other factors as deemed appropriate by the Management and HSE.
4.5.1. SPA Development Assessment
The SPA Development Assessment shall be conducted as supervisors and workers
begin pre-task planning. Person performing the assessment shall observe the workers
and interact as necessary to assure all elements of a safe work plan are addressed.
Effective 17 Jul 06
The SPA Development Assessment may be performed by an individual or a group,
depending on the complexity of the task, using the SPA Assessment form.
Information from the SPA development assessment should be used to provide feedback
to the work group to improve the SPA.
4.5.2. SPA Work In Progress Assessment
The SPA Work In Progress Assessment shall include observation of the work being
performed, noting both safe and unsafe or at-risk situations and the immediate corrective
actions taken. Feedback shall be provided to the workers during the assessment.
The SPA Work In Progress portion of the form shall be completed while observing
workers performing the task. Particular attention should be paid to how well the workers
react to or manage changed conditions during the performance of the task.
4.6. Measurement and Improvement
Data from the SPA Assessment shall be collected, analyzed, and used to measure the quality
and effectiveness of the SPA and pre-task planning. In addition, the data shall be used to identify
specific improvement opportunities based on at-risk categories.
The following actions should be considered to maximize improvement.
 Completed SPAs should be used to train new workers and to re-train existing workers.
 The SPA should be reviewed with the workers at the end of the task or shift to identify
improvements that can be implemented immediately.
 The observation of the SPA development phase or of work in progress should not be a
data collection exercise, but rather a real time coaching, training, and mentoring event.
 Calculate and trend percent safe/at-risk for major categories on assessment checklist.
4.7. SPA Documentation Retention
The completed SPA document should be retained with site or office records in accordance with
the field Hazard Assessment and Safety Action Plan (HSEP 2.12) or Office HSE Management
plan (HSEP 1.4), respectively.
4.8. Training
Personnel required to perform pre-task planning shall be trained in the development of pre-task
plans. Safe Plan of Action Training Presentations and Workbooks are available to HSE staff.
In addition, those personnel required to perform quality assessments of pre-task plans shall
receive additional training on the SPA assessment process.
GSOP 350, HSE Program
HSEP 1.2, Project HSE Management
HSEP 1.4, Office HSE Management
HSEP 2.12, Hazard Assessment and Safety Action Plan
HSEP 2.16f1, Safe Plan of Action Form
HSEP 2.16f2, SPA Assessment Form
HSEP 2.17, Safety Observation Report
HSEP 2.18, Behavioral Safety Observation Report Process
Safe Plan of Action Training Presentations and Workbooks
SPA Revision Overview
Document No: Page:
Safety Observation Report HSEP 2.1 Issue Date:
17 Feb 04
Corporate HSE [email protected] 1 Jun 97 17 Feb 04
Table of Contents
1.0 PURPOSE AND SCOPE ................................................................................................................................... 1
2.0 RESPONSIBILITIES .......................................................................................................................................... 1
2.1. Site, Project, and Office Manager .................................................................................................................... 1
2.2. Supervisors ...................................................................................................................................................... 2
2.3. Employees ....................................................................................................................................................... 2
2.4. Site HSE Supervisor ........................................................................................................................................ 2
3.0 PROCEDURE .................................................................................................................................................... 2
3.1. Conducting HSE Observations ........................................................................................................................ 2
3.2. Analysis of Cause(s) ........................................................................................................................................ 3
3.3. Documenting Corrective Actions...................................................................................................................... 3
3.4. Training ............................................................................................................................................................ 3
4.0 FIGURES ........................................................................................................................................................... 4
Safety Observation Report ........................................................................................................................................ 5

The purpose of the Safety Observation Report (SOR) process is to engage all workers in the
observation of work in progress so that a maximum number of workers, with diverse experiences and
perspectives, are involved in the HSE monitoring and observation process.
Use of this process for identification of potential workplace hazards and unsafe actions of workers
will minimize workplace injuries and illnesses and damage to the environment in both the field and
the office.
This process also provides a method for identifying and documenting safe acts and safe workplace
conditions.
Use of SORs by members of the workforce is a recognized Company best practice and is a
requirement set forth in GSOP 350.
This HSEP applies to all employees, Company subcontractors, and workers engaged in operations
covered by the Company’s HSE Program.
Specific Health, Safety, and Environment Program implementation responsibilities are stated in
HSEP 1.5. Additional management, staff, employee, and subcontractor responsibilities are stated in
individual procedures that address responsibilities specific to the HSE topic.
2.1. Site, Project, and Office Manager
The responsibilities of Site, Project, and Office Management are to seek opportunities to involve all
employees in this process by:
 Providing HSE leadership by actively participating in the SOR process and conducting regular
HSE observations,
 Discussing their observations in a positive constructive manner, and where necessary, agree on
appropriate corrective actions,
 Providing support for training in the SOR process,
 Participating in safety observation meetings and presentations, and
 Helping to design promotional and recognition programs to encourage SOR process quality
and/or participation.
Safety Observation Report 17 Feb 04
2.2. Supervisors
The responsibility of supervision is to:
 Actively participate in the SOR process by conducting regular HSE observations,
 Discuss all observations in a positive and constructive manner, and where necessary agree on
appropriate corrective actions,
 Ensure that SORs are completed in a timely manner and promptly submitted, and
 Ensure completion of any required corrective action.
2.3. Employees
The responsibilities of employees are to:
 Conduct regular HSE observations of work in progress,
 Discuss observations in a positive and constructive manner and to agree on an appropriate
corrective action, if unsafe acts or conditions are observed,
 Record their findings on the SOR form, and
 Submit the SOR to their supervisor or the HSE Department.
2.4. Site HSE Supervisor
The Site HSE Supervisor is responsible for:
 Providing training on the SOR process,
 Gathering and compiling SOR data,
 Generating reports and developing trends to provide feedback to employees and the project
team, and
 Tracking and documenting completion of corrective actions.
3.0 PROCEDURE
The SOR (Figure 1) is a proactive process designed to identify, document, and change unsafe
conditions and unsafe or at-risk behavior through supervisor and employee involvement.
This procedure incorporates employee involvement in the HSE observation process by reinforcing
safe behavior, modifying unsafe behavior through training and data feedback, and assuring that
corrective actions have been taken for any identified deficiencies.
The data gathered through this process is used as a leading indicator to improve the overall HSE
program.
For those operations that have the necessary resources and want to take their SOR process to the
next level, refer to HSEP 2.18, Behavioral Safety Observation Report Process.
3.1. Conducting HSE Observations
Observations may be conducted by individuals or teams of workers. Observers will monitor work in
progress for safe or unsafe acts and safe or unsafe conditions.
Observations can include any number of workers for any length of time or workplace conditions.
Open and constructive communication between the observer(s) and worker(s) is an important
feature of the SOR process. Unsafe acts and unsafe conditions should be discussed and resolved
on the spot, if possible. Safe work practices should likewise be identified and positively reinforced
through compliment and praise.
If imminent danger situations are encountered, work must be immediately stopped and workers
removed from the hazard, the hazard abated, and a thorough investigation conducted.
Observations shall be recorded on the Safety Observation Report form.
Although signatures by those submitting SORs are important and typically required, the reports may
be submitted anonymously.
Names of workers, who might be involved with unsafe acts or unsafe conditions, are not to be
recorded in the SOR.
The causes for unsafe acts or unsafe conditions should be determined through discussion and
analysis among worker(s) and observer(s) and recorded in the SOR. (See Figure 1.) Minor
modifications of this SOR form to reflect local needs may be made with approval from Corporate
HSE. Figure 1 can be printed full size or reduced in size and printed on card stock to fit in a shirt
pocket for convenient use in the field.
The form shall be signed and dated by the person(s) conducting the observation.
SORs can be submitted to either the employee’s supervisor or the HSE Department.
3.2. Analysis of Cause(s)
The HSE Department will gather and compile SOR data, generate reports, and develop trends to
provide feedback to employees and the project team. This input facilitates development of special
emphasis programs designed to highlight positive behaviors and work practices and to address the
specific types of deficiencies observed.
Thorough identification of the causes of observed deficiencies facilitates remedial action.
3.2.1. Typically, direct causes identified through the SOR process, are due to
 Unsafe acts or
 Unsafe conditions.
3.2.2. Typically, indirect causes identified through the SOR process, are due to a
 Lack of training (knowledge, understanding, perception of risk),
 Lack of resources (time, material, personnel), and/or
 Lack of belief (confidence, commitment, or reinforcement by supervision)
combined with other factors, such as poor morale, peer pressure, inattention, etc.
3.2.3. Typically, basic/root causes identified through the SOR process, are due to an organizational
failure to
 Plan,
 Direct,
 Organize, and/or
 Control
the human and material (tools, equipment, etc.) resources.
3.3. Documenting Corrective Actions
It is important that all deficiencies reported have documented corrective actions, the majority of
which should be implemented at the time the observation is made.
Some corrective actions may require a period of time to resolve if, for instance, client involvement is
required, equipment must be ordered, etc.; therefore, a log or record will be kept to document the
final close-out or completion of such actions.
SORs, complete with documentation that corrective measures have been taken, shall be retained by
either the operating unit, the office, or the HSE Department.
3.4. Training
Proper “observer training” is required for effective implementation of the SOR process. Simply
distributing and collecting SOR forms will provide minimal improvement in the HSE program. The
HSE department will provide specialized training for prospective observers that will educate them in:
 The philosophies behind the process,
 Communication techniques that will provide for positive observer-worker interaction during the
observation process,
 Identification of safe and at-risk actions and behaviors, and
 Identification of safe and unsafe workplace conditions.
4.0 FIGURES
Safety Observation Report
Figure 1
Safety Observation Report
Date: Time: Supervisor of Observer:
Observation:
Was immediate corrective action taken? Yes  No 
Describe Immediate Corrective Action:
Describe Action to Prevent Recurrence:
Describe Indirect Cause:
Lack of Training  Lack of Belief  Lack of Resources 

Describe Suggested/Recommended Corrective Action For Indirect Cause:
Observers
Name Printed: Signature:
Description and Verification of Corrective Action Taken To Address Indirect Cause:
Supervisor/Manager
Name Printed: Signature: Date Completed:
Document No: Page:
Accidents and Incidents HSEP 5.1 Issue Date:
Investigation and Reporting 3 Jan 06

Corporate HSE [email protected] 19 May 04 3 Jan 06
Table of Contents
1.0 PURPOSE AND SCOPE ................................................................................................................................................... 1
2.0 RESPONSIBILITIES ........................................................................................................................................................ 1
2.1. Site or Office Manager .................................................................................................................................. 1
2.2. Supervisors ................................................................................................................................................... 2
2.3. Employees .................................................................................................................................................... 2
2.4. HSE Representative ..................................................................................................................................... 2
3.0 DEFINITIONS ................................................................................................................................................................... 2
4.0 PROCEDURE .................................................................................................................................................................... 2
4.1. Post-Incident Drug and/or Alcohol Testing ................................................................................................... 3
4.2. Accident/Incident Investigation ..................................................................................................................... 3
4.3. Investigation Reports and Recordkeeping .................................................................................................... 3
4.4. Interface with Risk Management (for US Operations)................................................................................... 4
4.5. Communication of Investigation Findings ..................................................................................................... 4
4.6. Releases/Exposures Involving Hazardous Chemicals or Radiological Materials .......................................... 5
4.7. Recording Work-Related Injuries and Illnesses for Regulatory Purposes..................................................... 5
4.8. Serious or Fatal Accidents ............................................................................................................................ 5
4.9. Property Damage and Business Interruption Loss Notice ............................................................................ 6
4.10. Training......................................................................................................................................................... 7
5.0 REFERENCES AND RELATED DOCUMENTS .......................................................................................................... 7
6.0 FIGURES ........................................................................................................................................................................... 7
Authorization for Medical Treatment .......................................................................................................................... 8
Injured Employee’s Statement ................................................................................................................................. 10
Witness Statement ................................................................................................................................................... 11
Accident Analysis ..................................................................................................................................................... 12
First Aid Register ..................................................................................................................................................... 13

Reporting, investigating, and recording of all accidents, incidents, and illnesses are key steps in
understanding and addressing root causes to prevent recurrence of incidents similar in nature,
and detecting trends that may have broader implications. For this reason, it is imperative that all
accidents, incidents, and illnesses be reported, investigated, and documented. This includes
non-injury events, dangerous occurrences, and releases of Hazardous Chemicals and/or
Radiological Materials.
This HSEP applies to accidents and incidents involving JESA employees and subcontractors.
For incidents involving motor vehicles, refer to HSEP 5.2.
General responsibilities for HSE procedures implementation are stated in HSEP 1.5. Additional
responsibilities specific to this HSEP include the following.
2.1. Site or Office Manager
The Site or Office Manager shall
 Report accidents and incidents to their operations manager and their field services
manager, as appropriate.
 Organize and participate in accident investigations and engage appropriate resources
and the Legal Department, as appropriate.
Accidents and Incidents Investigating and Reporting Rev 4, 3 Jan 06
Effective 3 Jan 06
 Implement appropriate corrective actions into JESA work processes.
 Analyze HSE records to measure the effectiveness of preventive/follow-up actions and
the ongoing HSE program.
2.2. Supervisors
For accidents, incidents, and illnesses involving their personnel, supervisors must:
 Promptly report them to the HSE representative and to the Site or Office Manager,
 Lead investigations, and
 Ensure that all records are completed in a timely fashion.
2.3. Employees
Employees must immediately report all work-related accidents, incidents, and illnesses to their
supervisor or the HSE representative.
2.4. HSE Representative
The HSE representative shall:
 Report accidents and incidents to their HSE Manager, as required,
 Assist the Site or Office Manager in organization of investigations and participate in them,
 Assist Supervisors in reporting and recording all accidents, incidents, and illnesses,
 Identify appropriate HSE professional to support investigations, as appropriate (especially
where the HSE Representative is not also an HSE professional),
 Establish and maintain all records required by this HSEP and regulatory agency
recordkeeping requirements,
 Assist the Site or Office Manager in the analysis of records to measure the effectiveness
of preventive and follow-up actions and the ongoing HSE program, and
 Keep the Regional HSE Manager apprised of accidents, incidents, and illnesses and
recommend lessons learned as may be appropriate to other sites/offices.
3.0 DEFINITIONS
Definitions of terms used in this HSEP can be found in Incident and Accident Definitions by Type,
Injury Status, and Incident Classification, which is posted on JNet.
An additional definition that is used in this HSEP, which does not appear in the JNet posting, is:.
Serious Incident Incident resulting in a Days Away from Work (i.e. Lost Time) case and/or
greater than USD 5,000 in damage.
4.0 PROCEDURE
In the event of a workplace incident involving injury or illness, the first priority is to provide the
best assistance possible to employees, who may need it and to ensure the safety of others who
may be affected or acting as emergency responders.
Incidents, including non-injury or “near miss” events, which are potentially of E-1 or greater
severity, and incidents that are potentially reportable to regulatory agencies, including
environmental incidents, shall be promptly reported to the responsible:
 Operations Manager,
 Field Services Manager, if appropriate,
 Office Manager, if appropriate, and
 HSE Manager.
Such reports should be made promptly and directly, preferably by phone or in person.
Effective 3 Jan 06
4.1. Post-Incident Drug and/or Alcohol Testing
Except where prohibited by law, the Company will require employees, who are involved in a
workplace incident, which results or could have resulted in an injury to a person (other than first
aid) and/or property damage to submit, to a post incident test for drugs and/or alcohol as part of
the investigation of such incidents. This same policy applies to our subcontractors, as
appropriate.
It is the responsibility of the Office Manager or Site Manager, working with Human Resources and
Legal, to establish the program for drug and alcohol testing for their location.
Questions that arise concerning possible prohibitions should be directed to the Human Resources
and Legal Departments. Disciplinary action against an employee, who fails a drug or alcohol test,
shall be coordinated by Human Resources with input from Operations and the Legal Department.
Drug testing is also governed by local regulations in many countries. Contact the company
Human Resources and Legal Departments for assistance.
4.2. Accident/Incident Investigation
In order to eliminate incidents, both injury and non-injury, it is important to perform thorough
investigations when accidents/incidents occur. Immediate action taken to identify causes can be
utilized to prevent recurrence of future incidents of a similar nature. An accident/incident
investigation is not for the purpose of fault-finding, but rather fact-finding. It is important that the
approach reflects this purpose so that information is readily shared and the response effective.
Investigations must be conducted when an accident/incident occurs, including non-injury and first-
aid-type incidents. Participants in the basic investigation process should include, at a minimum:
 The person(s) involved and/or injured in the incident.
 First- and second-line supervisors of the person(s) involved in the incident.
 Site manager or office manager.
 An HSE professional.
 Subject matter/discipline specialists, as appropriate
 Legal and Risk Management representatives, in the event of a Serious Incident.
 Other senior management, as appropriate
The investigation team should examine the accident/incident scene and review all facts pertaining
to the incident in a conference environment.
The task-specific safe work plan (Safe Plan of Action and/or Job Safety Analysis) should be
examined as part of the investigation process.
4.3. Investigation Reports and Recordkeeping
4.3.1. Authorization for Medical Treatment
For employee injuries or illnesses that require treatment by a medical services provider, a
company supervisor shall complete an Authorization for Medical Treatment form. A new
form shall be sent with the employee upon each visit to the medical services provider.
(See Figure 1 for a sample authorization form that can be tailored for local use.)
Ask the medical services provider to complete the disposition portion (lower half) of form.
Since form distribution varies by location, check with HSE for distribution in your area.
4.3.2. Internal Reporting
Details shall be entered in the online JSIMS Accident/Incident form.
In the event of a Serious Incident, the responsibility for report preparation may be
assigned to another investigation team member and a member of the Legal Department
must be consulted prior to documentation.
Effective 3 Jan 06
4.3.3. Injured Employee’s Statement
Ask the employee with the illness or injury to complete an Injured Employee’s Statement
(Figure 2).
4.3.4. Witness Statement
The Witness Statement (Figure 3) shall be used to obtain a signed account from
witnesses of their factual observations, as soon as reasonably appropriate after the
incident.
Statements should be written by the witness, however, another person may record
his/her dictation if so requested by the witness.
Statements should be taken and prepared in a confidential and non-threatening
environment.
Append the Witness Statement to the Accident/Incident Investigation Report.
4.3.5. Accident Analysis
The supervisor of the injured employee shall assure that an Accident Analysis (Figure 4)
is completed and submitted to the HSE representative and the Regional HSE Manager.
4.3.6. First Aid Register
The First Aid Register (Figure 5) is the primary project injury log and must be kept on-site
at all times.
All injuries and/or illnesses (job related or personal) treated or reported (actual or alleged)
shall be entered in the log, no matter how minor.
4.3.7. Employer’s First Report of Injury (US Only)
4.4. Interface with Risk Management (for US Operations)
4.4.1. Workers' Compensation Claim Coordinator
If an injury results in lost time from work or the need for off-site medical treatment, the
HSE representative is responsible for immediately notifying the appropriate Workers'
Compensation Claim Coordinator with details about the injury.
4.4.2. Documentation Checklist
The HSE representative or designee should use the Accident Investigation
Documentation Checklist to ensure that all documents have been completed and
submitted within 24 hours to the Workers’ Compensation Claim Coordinator. If all forms
are not available at the same time, send as many as are available and forward the
remainder later.
4.4.3. Authorization to Release Medical Information
The injured worker will complete an Authorization to Release Medical Information and the
HSE representative or designee will assure that the completed form is forwarded to the
Risk Management Department to authorize the claim adjuster to obtain medical records.
4.5. Communication of Investigation Findings
A review of the incident facts, identified causes, and actions to prevent recurrence should be
documented and communicated to employees. Office and project communications can take the
form of safety meetings, Task Safety Analysis (TSA) meetings, etc. Findings should also be
incorporated in future SPAs and task-specific safe work plans.
The incident investigation team is encouraged to provide lessons learned details and recurrence
prevention recommendations to the Regional HSE manager for sharing, as appropriate.
Effective 3 Jan 06
4.6. Releases/Exposures Involving Hazardous Chemicals or Radiological Materials
In addition to the investigation process defined above, incidents involving potential exposure to
hazardous materials, including incidents onsite, in the office, during company travel, and
hazardous material releases in reportable quantities, as defined by local regulations, e.g., EPA-
RCRA in the US, must be reported to a Senior HSE Manager.
Report all releases or exposures even though the incident may be considered minor or even
though no adverse health effects or symptoms are apparent at the time.
Further procedures and notifications of regulatory agencies and clients shall be followed as
defined in the site-specific Health, Safety, and Environment Plan (HSP) or HASAP.
A copy of the investigation report shall be placed in the medical file of any exposed or potentially
exposed employees. Use of baseline testing should be evaluated promptly after any exposure.
The Site or Office Manager shall complete all other investigation and reporting requirements as
outlined in this HSEP.
4.7. Recording Work-Related Injuries and Illnesses for Regulatory Purposes
Many local HSE regulatory agencies have incident reporting, recording, and posting
requirements, which will be followed by company entities operating in those areas. The HSE
Representative and/or Local HSE Manager shall ensure compliance with these requirements.
4.7.1. Recordkeeping
For US operations, enter OSHA Recordable Cases within three days in the OSHA Form
300, the Log of Work-Related Injuries and Illnesses.
For US operations that are covered by MSHA, recordable cases shall be recorded on
Form 7000-1, with copies sent to the designated MSHA offices within the 10th workday
after learning of its occurrence.
Refer also to HSEP 5.3 for generation and maintenance of incident statistics.
4.7.2. Posting Requirements
For US operations, OSHA Form 300A, Summary of Work-Related Injuries and Illnesses,
for the preceding year must be posted from February 1 to April 30.
When there were no injuries or illnesses during the year, zeros must be entered on the
totals line, and the form posted.
4.8. Serious or Fatal Accidents
Occasionally, serious accidents may occur at project sites or offices that involve company
employees or third parties (contractor, client, member of the public, etc.) and may include events
such as
 Serious personnel injury and/or illness,
 Significant equipment or structural damage,
 Significant vehicle incidents, and/or
 Significant threat or damage to the environment.
In such cases, the following requirements may apply.
4.8.1. Internal Notifications
In the event of a fatal or serious accident, an immediate telephone report shall be made
by the Site or Office Manager to the Operations Manager and by the HSE representative
to the Regional and Senior HSE Managers.
The Senior HSE Manager shall immediately notify the Vice President of HSE. The
Operations Manager shall immediately notify the appropriate Group Vice President.
Effective 3 Jan 06
These managers will notify the Legal Department and Risk Management and other senior
company managers, as appropriate.
All notifications shall be made in person or via direct phone conversations, rather than by
e-mail or voice messages.
4.8.2. Regulatory Agency Notifications
Any necessary notifications to local, state, or Federal agencies will be made by HSE.
For US operations, Fed-OSHA reporting requirements can be found in 29 CFR 1904.8.
4.8.3. Next of Kin Notification
Notification of the next of kin shall be coordinated through Human Resources.
Notification shall be made in person by a member of company management. If, in the
event the employee’s next of kin resides out of town or state, such notification should be
coordinated through a local company office or a local law enforcement organization.
The Site or Office Manager should consider the need for help with immediate, short-term
transportation, lodging, or similar assistance for the next-of-kin.
4.8.4. Accident Investigation
The accident scene shall be secured immediately. No movement of material or
equipment shall be made until a review of the accident scene has been completed and
documented. (Securing equipment or material, which could result in further injury or
damage, may be done.)
A team comprised of representatives from HSE, Operations, and the Legal Department
will conduct the investigation. The Legal Department will direct the investigation,
including any resulting correspondence or other communication related to the accident in
order to assure attorney-client privilege, as necessary.
Investigations shall include:
 Obtaining from witnesses signed statements of their complete and factual
observations, as defined above. In the case of certain serious incidents, local
law enforcement personnel may participate in, or conduct, collection of witness
statements.
 Ensuring that adequate photographs are taken from several angles. Release of
photographs shall be coordinated through the Legal Department.
 Documentation management for all photos, measurements, statements, and
handwritten notes, etc., in a single file. The Legal Department may designate the
contents of this file as confidential, “Attorney – Client Privilege.”
4.8.5. Media Relations
Some incidents may involve media interaction. JESA Global Policy Supplement, GPS1-
105, Media Interaction, must be reviewed and followed before any media interactions.
4.8.6. Client Assurance
The client shall be assured that the company is professionally investigating the incident
and will make the necessary program adjustments or recommendations to prevent
recurrence.
4.9. Property Damage and Business Interruption Loss Notice
Submit to the Risk Management Department a Property Damage and Business Interruption Loss
Notice Form to report Property Loss. A Notice is required if damage to company owned, leased,
or rented property, machinery, or equipment, or if business interruption related to such damage is
expected to exceed $25,000 US dollars.
Effective 3 Jan 06
4.10. Training
Supervisors must be trained in proper accident/incident investigation techniques and the
recording and reporting requirements.
This training will be provided through the HSE Manager.
29 CFR 1904, Recording and Reporting Occupational Injuries and Illnesses (US only)
US Department of Labor, Bureau of Labor Statistics, Recordkeeping Guidelines for Occupational
Injuries and Illnesses (the “Blue Book”, US only)
Workers’ Compensation Claim Coordinator List (US only)
Accident Investigation Documentation Checklist (US only)
6.0 FIGURES
Authorization for Medical Treatment
Injured Employee’s Statement
Witness Statement
Accident Analysis
First Aid Register
Effective 3 Jan 06
Figure 1
Authorization for Medical Treatment
To: Address: Date:
This form, signed by our representative, is your authorization to render initial medical treatment only to:
(Employee)
in accordance with the provisions of, and under the conditions prescribed by, the Workers’ Compensation
Act. Unless the case is an emergency, kindly obtain authorization for surgery, radical procedures, or
hospitalization from the insurance carrier.
Fax this completed form to (enter here the fax number for the local JESA Risk Management office point of
contact)
Send your bill and report to (enter insurance carrier’s mailing address and name of point-of-contact to
whom the report and bill should be sent)
Authorized JESA Representative
Date of Injury Location Job No.

How injury occurred
For Doctor’s Use Only
Diagnosis of Injury:
Disposition of Patient:  Occupational  Non-Occupational  Unable to determine
 Able to resume regular duties.

 Able to resume regular duties next workday.
 Able to resume restricted duties with the following limitations:
 Unable to return to work; estimated length of disability:
Return for follow-up visit on (Date)
Discharged from care on (Date)
(Doctor’s Signature)
Effective 3 Jan 06
Effective 3 Jan 06
Figure 2
Injured Employee’s Statement
Date:
Name: Title:
Employee ID or DEN:
Temporary Address: Phone No:
Permanent Address: Phone No:
Location At Time Of Accident:
Describe How The Accident Happened:
Signature
Effective 3 Jan 06
Figure 3
Witness Statement
Please print or type.
Name: Title:
Employee ID or DEN: Date: Time:
Temporary Address: Phone No.
Permanent Address: Phone No.
Location at Time of Accident:
Describe, to the best of your knowledge, what happened just before, during, and just after the accident:
Signature
Effective 3 Jan 06
Figure 4
Accident Analysis
Accidents result from a Direct Cause, Indirect Cause, and a Basic or Root Cause. These causes
occur in the sequence shown below. Review the accident sequence. Check all factors that apply.
DIRECT CAUSE
Unsafe Act Unsafe Condition
Improper use of tool/equipment Flammable Atmosphere

Defective tool/equipment Oxygen rich/deficient
Failure to use proper PPE Toxic Atmosphere
Improper body position Inadequate Illumination
Improper lifting/placing Poor housekeeping
Removing guard Congested work area
Defeating safety device Worn/defective tool
Servicing live equipment Worn/defective equipment
Horseplay Ineffective guard or barricade
Shortcut/Hurrying Missing/lack of guarding
Other: Other:
INDIRECT CAUSE — Lack Of
Training Resources Belief

No training Time Poor morale
Poor training Tools Peer pressure
Refresher needed Equipment Awareness
Not understood Material Other:
Other: Manpower
Other:
BASIC CAUSE — Organizational Failure To
Plan Direct
SPA/JSA not done supervisor TSA not done by supervisor
SPA/JSA inadequate Instructions not communicated
PPE checklist not done Instructions not understood
PPE checklist inadequate Improper instructions given
Improper permit issued Other:
Other:
Organize Control
Resources not present (tools, personnel, etc.) Task not conducted as planned
Resources not proper (tools, personnel, etc.) Job progress not monitored
Unsafe operating condition Other:
Other:
Accidents and Incidents Rev. 4, 3 Jan 06
Figure 5
First Aid Register
Company: Project Name/Number:
Jobsite Location: Month/Year:
Site or Office Manager: Page: of
Supervisor
Date Time Name Type of Injury, Body Part, and Brief Description of Injury Class*
or Foreman
*Class - Classification: FAV - First Aid Visit E-1 - Doctor’s Visit OSHA - OSHA Recordable Other:

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ANNEX S

HEALTH, SAFETY, AND ENVIRONMENT REQUIREMENTS

Incident An unplanned, undesirable event that disrupts work activity.

3.0 HSE OVERVIEW

Improve Training Implement

Figure 1: The JESA HSE Continuous Improvement Approach

Work at Height – Always apply 100% tie-off when in

Lifting Operations – Always lift loads in a safe

Mobile Equipment – Only operate equipment if you

Energy Isolation – Always isolate all energy sources

Confined Spaces – Always follow Permit

Electrical Work – Work on or near energized

Excavations – Always obtain authorization before

Hazardous Materials – Always wear required

Driving – Always wear a seat belt in a moving vehicle

Table 1: HSE Severity Table

3.4.1 Pre-Requisites for an HSE Accountability Process

4.1 HSE IN DESIGN

Phase IV: Construction (Phase V in JSTEPS):

2) Fire Protection Implementation Follow Up

Phase V: Commissioning (Phase VI in JSTEPS):

4.3 HSE TRAINING REQUIREMENTS

4.3.2 Training Procedure

4.3.3 Initial Assignment Orientation (Induction)

All CONTRACTOR employees and subcontractors should receive HSE orientation

4.3.4 Selection of Job-specific Training Topics

4.3.13 Training Instructors

4.4 HSE COMMUNICATION REQUIREMENTS

CONTRACTOR’s communication plan should be detailed in the CONTRACTOR’S HSE Plan.

4.5 PLANNING AND OBSERVATION PROCEDURES

4.5.1 SAFE PLAN OF ACTION

4.5.2 TASK SAFETY AWARENESS

4.5.3 SAFETY OBSERVATION REPORTS

4.5.4 SPA AND SOR SAMPLING

4.7 HSE SURVEYS

4.8 ACHIEVEMENT RECOGNITION

The CONTRACTOR is encouraged to recognize superior efforts of offices, project teams,

4.9 SUBCONTRACTOR MANAGEMENT AND PRE-QUALIFICAITON

4.10 CERTIFICATION, INSPECTIONS, AND REGULATORY AGENCY PERMITS

4.10.1 CONTRACTOR shall immediately inform JESA’s Construction/Project Management of

5.0 BASIC HSE REQUIREMENTS

Employees Wear hand protection that is appropriate for the task.

Figure 4: Glove Protection Level against Mechanical

5.2.1 WORK AT ELEVATION – GENERAL

CONTRACTOR shall comply with JESA’s 100% Fall Protection Policy.

Ensure a detailed pre-task assessment of work at elevation is conducted

Work should be authorized by signing the SPA/Authorization mitigation

5.2.2 WORK AT ELEVATION – FALL PREVENTION AND PROTECTION

Table 3: Fall Protection Equipment

Inspection of Safety Harness (includes all associated ancillary equipment)

SECONDAR YES 15kN Safety net or airbags Not NO

5.2.3 WORK AT ELEVATION – EDGE PROTECTION

All perimeter protection will be adequate to prevent materials or personnel falling by

Perimeter Screens – internal view Perimeter Screens – external view

Perimeter Screens Perimeter Screens

Proprietary perimeter scaffold with nets Perimeter scaffold with nets

5.2.4 WORK AT ELEVATION – EXTERIOR WORK

Table 7: Precautions for Exterior Works at Height

Concrete formwork/falsework systems should be proprietary systems and are erected

Concrete Formwork Guidance