APPLICATION FOR BOC ePay FACILITY

(FOR LIMITED LIABILITY AND PUBLIC COMPANIES ONLY)

1. Details of Company

Name: _______________________________________________________ Reg No:________________

EPF No : ____________________________________ ETF No :_________________________________

Address:______________________________________________________________________________

______________________________________________________________________________

Phone: Land _________________________________Fax ____________________________________

Email _________________________________

2. Delegates
Delegate – 01

Full Name:________________________________________ NIC No:

Signature:_________________________________ * Authority Level :-

Delegate – 02

Full Name:________________________________________ NIC No:

Signature:_________________________________ * Authority Level :-

Delegate – 03

Full Name:________________________________________ NIC No:

Signature:_________________________________ * Authority Level :-

*Authority Level instructions

BoC e-Pay functions are carried out by three different Authority levels; transaction enterer, transaction
verifier and transaction authorizer. You may nominate delegates to perform more than one function.
1. Transaction Enterer 2. Transaction Verifier 3. Transaction Authorizer
4. Sole Authority (Delegate able to carried out above all authority levels )
Please specify Operating Instructions indicating the Numbers 1- 4 within the cage provided next to the
Delegate's Authority level.

3. Accounts to be operated through BoC ePay.

Please indicate below the account number on which you intend to operate BoC ePay. Any changes to
this arrangement in future should be notified to the Bank.

Current Account Numbers

Savings Account Numbers

Disclaimer and Signature
We, the directors of ………………………………………………………………….……………………………………..…….……..
Declare that the above information and instructions are true, correct and in accordance with the
decisions taken by the board of directors of…………………………………………………………………………….…………….
Ltd. The company undertakes to abide by terms and conditions of BOC ePay Facility.
(Directors should sign according to the powers vested in them. Please put your Name, signature and NIC
number)
1. Name:________________________Signature:___________________NIC No:__________________

2. Name:________________________Signature:___________________NIC No:__________________

3. Name:________________________Signature:___________________NIC No:__________________

------------------------------------------------For Bank Use only-------------------------------------------------------

To be completed by Branch before sending the application to Central Office for Processing
Officer’s Signature Signature Number
Customer Particulars and Signature verified
Operating instructions complied with mandate
Check list to be filled by branch
Criteria Conditions Status
YES
Application EPF/ETF Numbers are correctly mention in the application
Verification Officer’s signature, signature number & Stamp have been Placed in correct
status Places (Application and Terms & Conditions sheet)
Agreement All the pages signed by the directors
Confirmation Branch confirmation letter of one Director Company (if one Director )
Board Contents of the Board resolution with
Resolution  Signature of director and secretary / directors
( On Company  Delegate Names, Authority Levels and NIC Numbers
letter head )  Account Numbers
 Directors details updated in ICBS
BOC ePay facility approved for the accounts listed in the application.

…………………………….. ………………………………………………………
Date Branch/Customer service Manager
Signature No :…………………………………
To be completed by the central office
Officer’s Signature Signature
Number
Checked given account numbers and credit card numbers with the name of
the account holder
Issued pin mailer
Approved issuing of BOC ePay Facility PIN Mailer.

………..……………… ……………………………………………………….
Date Manager Internet Banking Unit
 TERMS AND CONDITIONS GOVERNING THE USE OF BOC ePay FACILITY

Bank of Ceylon

Dear Sirs,
……………………………….Limited, a Company duly incorporated in the Republic of Sri Lanka and
having it‟s Registered Office at ………………………………………………………………………………
……………………………………(hereinafter referred to as „the Company‟ which term shall mean and
include the said ………………………………………………Limited and its successors and assigns )
request and authorize the Bank of Ceylon (hereinafter referred to as Bank ) to issue the Company a User
Identification Number (hereinafter sometimes referred to as User ID) and allow the company to use Bank
of Ceylon ePay Facility (hereunder referred to as “BOC ePay”) and agree to be bound by the following
terms and conditions and the indemnity.

1. TRANSACTIONS VIA BOC ePay FACILITY

1.1 By completing the BOC ePay Facility application form, the Company gives the authority to
accept and to act upon any instructions or messages received by the Bank through BOC ePay
Facility from the Company or Delegates duly appointed by the Company (whether or not they
have been given or authorized by the Company) and which are authenticated in the way (if
any) described in the User Documentation and accompanies by the Pass word/s issued to them.
Delegate shall mean person/s for whom the Company authorizes the Bank to generate and
issue User IDs and Passwords for operating BOC ePay Facility for the Company‟s account/s.
Password shall mean the original Passwords confidentially generated by the Bank, subsequent
passwords generated and issued to the Company and /or Delegates by the Bank on the
Company‟s request and any substitution effected by the Delegated Users thereafter.

1.2 The Company and the Delegates agree to perform BOC ePay Facility operations only through
the official web site “www. boc.lk” and use of specific menu options available therein on
BOC ePay Facility.

1.3 The Company does provide data, information, instructions and messages at its own risk. The
Company shall ensure that all data transmitted to the Bank for or in connection with BOC
ePay Facility is correct and complete. The Company will let the Bank know immediately
about any errors, discrepancies or omissions.

1.4 The Company shall accept full responsibility for all transactions processed or effected by the
use of BOC ePay Facility howsoever effected and the Company further agrees that the Bank
is not responsible in any manner for the transactions processed or effected by the Company or
its delegates by the use of BOC ePay Facility.

1.5 The Company does hereby authorize the Bank to debit the Company account/s (existing at the
time of this application or opened by the Company subsequently) with the amount of any
transaction made by the use of the BOC ePay Facility with or without the knowledge or any
further authority by the Company.

1.6 The Company agrees that at no time shall it attempt to effect transactions executed through
BOC ePay Facility unless sufficient funds are available in the Company‟s account/s. The
Company agrees that transactions scheduled for future date will be executed by the Bank only
if sufficient funds are available in the account/s on the relevant date/s and further agrees that
the Bank is under no obligation to honour payment instructions unless there are sufficient
funds in the designated account/s at the time of receiving its payment instructions and /or at
the time such payments fall due.

…………………………………………………………………………………………
Signatures or Initials of Directors
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1.7 The company and the Directors shall be jointly and severally liable for all transactions arising
from the use of the BOC ePay Facility by any of its Delegates.

1.8 The Company agrees that some requests/instructions given by the Company are subject to
authorization by officer/s of the Bank, and therefore may not be immediately and
automatically effected. The company further agrees that the Bank reserves the right to allow or
disable such requests at its discretion without notice to the company.

1.9 The Company agrees that when the Bank effects a transaction on behalf of the company, the
Bank is not acting as the company‟s agent or or any other person .

1.10 The company agrees and authorizes the Bank, at its discretion to record by whatever means the
transactions which the company or Delegates effect via BOC ePay Facility and that such
records may be used by the Bank for the purpose of, amongst other things, establishing or
verifying that a particular transaction was effected through the use of User authorized ID and
Passwords.

1.11 The company shall accept that Bank‟s records and statements of all transactions processed by
the use of the BOC ePay Facility as conclusive and binding on the company for all purposes.

2. RESPONSIBILITIES FOR SECURITY

2.1 The Company agrees to duly acknowledge the receipt of its Password Mailer according to the
Bank‟s requirements. The company also agrees that Bank has a right to retain the Company‟s
BOC ePay Facility User ID in disabled status till the Bank receives proper acknowledgement
from the Company.

2.2 The Company is aware that it is the Company‟s responsibility to obtain and maintain any
equipment, which may be necessary for using BOC ePay Facility in proper working condition
and with adequate safeguards against malicious threats to such equipment or to BOC ePay
Facility.

2.3 The Company undertakes to access BOC ePay Facility only through
the link provided in Bank's official website www.boc.lk and not to access same using any
other link.

2.4 The Company undertakes not to access BOC ePay Facility using defective or insecure
equipment, or by any manner, which might adversely affect BOC ePay Facility.

2.5 The Company does hereby agree to change, from time to time the Password/s assigned to the
Company.

2.6 The Company will set up and maintain adequate measures to safeguard the BOC ePay
Facility from disclosure to, and from access or use by, anyone who is not authorized to do so.

2.7 The Company shall inform the Bank immediately if it becomes aware of any unauthorized use
of the User ID and Passwords by anyone.

3. CONFIDENTIALITY OF BOC ePay FACILITY INFORMATION

3.1 The Company shall keep its User ID and Password/s thereof strictly confidential and undertake
not to reveal such numbers to any person at any time or under any circumstances.

…………………………………………………………………………………………
Signatures or Initials of Directors

2
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3.2 The Company shall keep all information, techniques, data and designs relating to BOC ePay
Facility completely confidential. The Company shall not disclose any of them to any other
party.

3.3 The Company‟s obligations in connection with confidentiality will continue indefinitely and
will not end with the expiry or termination of the facility.

4. LIABILITIES FOR LOSS, DELAY. ETC

4.1 The Company shall not hold the Bank liable for any loss incurred by the use of User ID and
password/s issued to the Company or to Delegates or any substitutes thereon used without the
Company‟s authority.

4.2 The Bank shall not be responsible for any loss or damage nor for any loss of profits, loss of
contracts, financial losses, loss of data or loss of goodwill incurred or suffered by the
Company as a result of non acceptance of and/or non adherence to instructions given on BOC
ePay Facility for any reason whatsoever.

5. OPERATION OF ePay FACILITY

5.1 The Bank shall not be responsible for any loss or damage incurred by the Company as a result
of an act of the Delegate/s appointed for BOC ePay Facility.

5.2 The Company does hereby authorize the Bank to debit any of its account/s with the amount of
any transaction performed by the Company or any Delegates appointed by the Company.

5.3 The Company agrees to pay any charges/payments due to the Bank on transactions/functions
performed by the Company or any Delegate/s by using BOC ePay Facility.

6. CHANGING THE TERMS AND CONDITIONS

6.1 The Bank shall at any time be entitled to amend, supplement or vary any of these terms and
conditions at its absolute discretion with notice to the Company and such amendments,
supplements or variations shall be binding on the Company.

6.2 The Bank shall determine the privileges attached to the use of the BOC ePay Facility and
shall have absolute discretion to change, vary add or amend these privileges and conditions
attached thereto, from time to time, as the Bank deems fit.

6.3 The Bank shall attach or detach any accounts opened in the name of the Company, subsequent
to this application. The Company agrees and acknowledges that such attachment or
detachment can be due to prevailing rules and regulations of the Bank.

6.4 The Bank shall, from time to time introduce new facilities/options into BOC ePay Facility.
The Company does hereby agree to abide by the terms and conditions applicable to such newly
added services, facilities/options though added subsequently to the activation of the User IDs
whether or not the Company expressly registers to avail such services.

6.5 In case if the Bank requires the Company to register for a specific service provided by BOC
ePay Facility, the Company undertakes to adhere to such request for registration to avail such
service. The Company agrees that any such subsequent registration becomes an integral part of
the terms and conditions specified herein.

…………………………………………………………………………………………
Signatures or Initials of Directors
3
 Contd../4
7 CANCELATION

The Bank shall have the full discretion to cancel or withdraw the BOC ePay Facility with
prior notice to the Company. In the event that the Company decides to terminate the use of
BOC ePay Facility or to terminate or employ services of Delegate/s of the Company shall
give the Bank not less than seven days prior notice in writing and forthwith return any
document relating to BOC ePay Facility which are given to the Company by the Bank and
obtain a valid receipt thereof.

8. PROPRIETARY AND OTHER RIGHTS

The Company agrees that the BOC ePay Facility system will remain the property of the Bank
at all times and the Company will not copy the BOC ePay Facility or any of the information,
technique data or designs relating to them.

9. INDEMNITY

The Company does hereby agree and irrevocably hold the Bank indemnified and save
harmless against any losses, charges, suit, claims, expenses and damages that the Bank shall or
may be caused sustained, incurred or suffered by reasons of the Company or Delegates using
BOC ePay Facility in any manner whatsoever and for any loss and/or misdirection of data in
transit electronically and by reasons of the Bank generating and/or issuing and /or dispatching
the original password/s according to the Company‟s request and/or subsequent passwords to
the Company‟s or its Delegates‟ User ID at any written request and /or any substitution
effected by the Company or Delegates duly nominated by the Company.

10. GOVERNING LAW

Any controversy arising under or relating to the terms and or conditions hereof shall be
construed in accordance with the laws of Sri Lanka and Sri Lanka courts shall have exclusive
jurisdiction on same.

In witness whereof the Company doth in pursuance of a resolution of the Board of Directors
passed on ……………..20…. (A true excerpt whereof from the recorded minutes is annexed)
set its Common Seal hereunto at ………………..on this …………day of ………….20….

………………………… ……………………….. ………………………..

(Signatures of Directors with the Common Seal of the company)

Date: ……………………… …………………………………………..

Signature of the Authorized Officer
(Signature Number With branch rubber stamp)

4
Specimen for Board Resolution to be printed on the company letter head.

………………………………………. (Private) Limited

Certified Extracts from the Minutes of a Meeting of the Board of Directors of

………………………………………………………………………..

The Application form for obtaining BOC ePay at the Bank of Ceylon was tabled and duly
considered and approved.

It was resolved:

1. To request the Bank of Ceylon to permit the Company the use of the Bank of Ceylon
ePay Facility.
2. To enter into an Agreement with the Bank of Ceylon governing the use of BOC ePay
Facility. The said Agreement to be executed on behalf of the Company under the Hands
of Mr. ……………………… and Mr. ……………………. The Directors of the
Company (in terms of the Articles of Association).
3. Online Payments through BOC ePay to the following instructions to be activated
i. Employees' Provident Fund
ii. Employees' Trust Fund

4. The following persons be and are hereby appointed as the Delegates of the Company for
the purposes of the said Banking Facility and that each such person be granted a User ID
and a separate password which shall be duly acknowledged under their signatures.

The linked Accounts relating to each such Delegates are given below:

Full Name NIC No Authority Level Account Numbers to

(Enterer/Verifier/Authorizer/ be linked
Sole Authority)
1
2
3

We do hereby certify that the above resolution of the Board of Directors of ……………………
(Pvt) Ltd was passed at a meeting of the Board of Directors duly convened and held on the
……………………………….. 2015 and the same has been duly entered in the Minutes Book
and are in accordance with Articles of Association of the Company.

……. ………………….. …………………….

Date Managing Director Company Seal Secretary

* Delete whenever inapplicable