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Word - Chapter 1

Microsoft Word is a powerful word processing program that allows users to enter, edit, format, and print text. It can be used to create documents like letters, reports, resumes, essays, and class projects. The document introduces the basic Microsoft Word interface, including the menus, toolbars, and formatting options. It provides instructions on entering text, changing fonts and sizes, selecting different text formats like bold and underline, and highlighting and formatting portions of entered text.

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Roby Rehman
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46 views5 pages

Word - Chapter 1

Microsoft Word is a powerful word processing program that allows users to enter, edit, format, and print text. It can be used to create documents like letters, reports, resumes, essays, and class projects. The document introduces the basic Microsoft Word interface, including the menus, toolbars, and formatting options. It provides instructions on entering text, changing fonts and sizes, selecting different text formats like bold and underline, and highlighting and formatting portions of entered text.

Uploaded by

Roby Rehman
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Chapter

1
Introduction to Microsoft Word
Microsoft Word is a powerful word processing program that allows you to enter text,
make changes to it, format it, record and print it. You can use it to produce professional
business letters, reports, job applications, personal resumes, curriculum vitae, essays,
class projects, etc.

Getting Started
1 Load Microsoft Word and you will receive the PROJECT GALLERY dialogue box. Click
on OK to open the word processor screen.
2 Look at the labelled Microsoft Word screen below and refer to it until you are
familiar with all the components.

Ruler Standard Formatting


Toolbar Toolbar

Insertion Point
or Cursor Formatting
Palette

Drawing
Toolbar

View Buttons Status Bar

NOTE: The Drawing Toolbar and/or Ruler may not be on your screen at
the moment.

© Guided Computer Tutorials 2006 1-1


Learning Microsoft Word 2004

Looking at the Menus


The MENUS at the top of the screen contain all the word processor commands that are
available to you. The following steps will show you how to use them.

1 Move the pointer over the FORMAT


heading at the top of the screen and
click the mouse button to view a list
of common formatting options.

2 Select the FONT option.

3 You should receive the FONT dialogue box which allows you to change type styles,
sizes, text colour, etc.

4 Many dialogue boxes have tabs to


display more options.

5 Move the pointer over the CANCEL


button and click the mouse button
to close the dialogue box.

6 Try looking at the contents of the other menus, although there is no need to try
any of the options in the menus at this stage.

1-2 © Guided Computer Tutorials 2006


Introduction to Microsoft Word 1

The Toolbars
Any text that is entered into Microsoft Word can have its appearance adjusted using the
options in the FORMAT menu or by using the shortcut buttons in the Toolbars at the
top of the screen. There are two toolbars that are usually displayed when Word id first
loaded, the STANDARD Toolbar and the FORMATTING Toolbar.
The STANDARD Toolbar provides buttons to operate your system, save, open, print, etc.
The FORMATTING Toolbar provides buttons to format documents.
Both Toolbars have extra buttons that can be used.

Click on the MORE BUTTONS arrow at


the right of either Toolbar to see the
extra buttons.

Formatting Text
The FORMATTING Toolbar will be used to format some text.

1 Type in your first name and press the


<return> key to move the cursor to
the text line.

2 At the moment the font is probably set to TIMES or TIMES NEW ROMAN, the
program’s default font.

© Guided Computer Tutorials 2006 1-3


Learning Microsoft Word 2004

3 Move the pointer over the arrow


next to the words TIMES NEW
ROMAN in the FORMATTING Toolbar.
This is the FONT box.

4 Click the mouse button to display


the font list, scroll until you find
ARIAL and click the mouse button to
select it.

5 Move the pointer over the arrow


next to the FONT SIZE box in the
FORMATTING Toolbar, click the
mouse button and select 14 POINT
increase the size of the text.

NOTE: If your mouse has two buttons, whenever an instruction says


to ‘click the mouse button’, it means click the LEFT mouse
button.

6 Enter your last name and press


<return>. The second name is larger
than the first.

1-4 © Guided Computer Tutorials 2006


Introduction to Microsoft Word 1

Changing the Format of Text


It is important to be able to efficiently alter the format of text once it has been entered.
Microsoft Word makes this an easy process.
1 Move the mouse around the screen and notice that the pointer is set to a shape
that looks like a capital I when it is over the typing area. This is called the I-BEAM
and it allows you to position the cursor (or insertion point) anywhere in your
document. When the pointer is over a Toolbar, Menu or Status Bar it is an arrow.

2 Position the I-BEAM at the beginning


of the first name you entered. Hold
down the mouse button as you drag
the mouse to your right. Once all the
first name is highlighted release the
button.

3 Click on the BOLD button in the


FORMATTING Toolbar to set the text
to BOLD.

4 Click on the UNDERLINE button


in the FORMATTING Toolbar to set
the text to underline as well.

© Guided Computer Tutorials 2006 1-5

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