Instructions For Tenderer139.1

Ref.
: GRC031-612004
Instructions for submissions of quote
On the behalf of International Federation of Red Cross and Red Crescent Societies and
Bangladesh Red Crecent Society, the German Red Cross (GRC) is inviting quotations for the
provision of construction to extend BDRCS-GRC office building number 4. The tenderers are
requested to read carefully and ensure compliance with all instructions herein. Non-
compliance with instructions in this document may disqualify the bidders from the tender
exercise.
1. Procurement Procedure
The procurement is handled via Open tender method.
2. Deadline of submission and period of validity:

1) Deadline of submission is 14.01.2024 4:00PM.
2) Your quotation must state the period of validity, at least 120 days from the
deadline for the submission.
3. Costs and ownership of tenders

1) Costs incurred by the tenderers in preparing and submitting the quote requests
are not reimbursable.
2) The GRC retains ownership of all quotes received under this quote request.
Consequently, tenderers have no right to have their tenders returned to them.
4. Confidentiality and publication

1) All recipients of tender documents, whether they submit a tender or not, shall treat
the details of the documents as confidential as possible.
2) According to German/European procurement law information about the award of
contract (name of company, type of product, extent and duration of contract)
might be made open to the public unless you disagree within your quotation,
giving the reason of refusal.
5. Content of tenders and alternative offers

1) All tenders submitted must comply with the requirements in the tender dossier
and comprise:
• Specifications of quoted items including any documentation required as
indicated in the technical specifications.
• Financial offer and payment conditions.
• Earliest delivery and delivery schedule; transport conditions (e.g. Incoterms)
• Tenderers self-declaration (Annex: “Declaration of Conformity”)
• Proof of experience/credentials for equivalent services.
• Business license and company profile (manpower, transportation
logistic etc. need to submit with the quotation.
2) Alternative offers are not permitted.
6. Financial offer
• Tenderer must quote by items and – if applicable – by lot.
• Item price, inspection charges and transport charges are itemized separately
in the financial offer. Transport costs must be stated per lot if applicable.
• All prices are in BDT.
• Any changes of BOQ will lead to disqualify the quotes.
2. Instructions for tender 1/3

• After physical inspection of contractor think there will be additional cost
will include, they can quote as additional activities in a separate sheet
not in main BOQ.
• Quoted price should including of VAT and TAX.
7. Submission of quote and further communication
1) All quotes, including annexes and supporting documents must be submitted

through sealed envelope:
State below information in the envelope-
Tender Documents – Please do not open!

Ref. GRC031-612004
Address:
Senior Representative
German Red Cross Bangladesh
684-686, Red Crescent Sarak
Bara Moghbazar, Dhaka-1217, Bangladesh
2) Tenderers must raise questions in written 2 days prior to deadline for submission
of quote, otherwise the extension of the deadline is not feasible anymore.
3) GRC reserves the right to continue the further communication after submission of
quotes via a combination of media (e.g. post, e-mail, phone).
8. Evaluation & Award of Contract

1) Procedure:
The decision for the award of contract will be determined via standard value method
(Credit points divided by total price; ratio 50/50%). Credit points will be added up
through the following criteria:
• Cost (50%)
• Technical (50%)
✓ Experience (Submit work experience document with your proposal):
Point allocation on experience:
➢ 5 Points: By submitting minimum 5 individual work experience
document, Minimum 2 with Red Cross Red Crescent (RCRC)
Organization and 3 with INGO/NGO’s including RCRC).
➢ 4 Points: By submitting a minimum of 4 individual work experience
documents, Minimum 1 with Red Cross Red Crescent (RCRC)
Organization and 3 with INGO/NGO’s including RCRC).
documents with INGO/NGO’s including RCRC.
documents with INGO/NGO’s including RCRC.
➢ 1 Points: Anything below of above points criteria 2-5 will be
considered as point 1.
✓ Time Frame: Provide time frame log to complete the construction

work with your proposal detailed. (consider during making the
log frame, during office hours noisy work cannot be done)

Score for each criterion is either 0 (acceptable), 1 (bad), 2 (satisfactory), 3 (good), 4
(very good), 5 (excellent). In case of equal results the offer with the higher credit point
score will be awarded.
2) In case of competitive procedure GRC reserves the right to award a contract
based on the first non-negotiated offer. GRC will not enter into any negotiation.
3) The GRC may – but is not obliged to – ask each tenderer individually for
clarification of its quote including, samples, breakdowns of prices etc. within a
reasonable time limit to be fixed by the evaluation committee. The samples will
remain property of the GRC. The tenderer has to bear possible additional costs
for a sample delivery abroad.
4) Terms of contract :
The award will lead to a Purchase Order by GRC and forms a one-time-service
agreement. Please find a template attached for your information only.
5) GRC remains the authority to order partial work or reduction of some work
from the BOQ upon of GRC requirement.
6) GRC remain the authority to change the layout or drawing that given, the
changes or adjustment will be settle as per unit prices of material.
9) Terms of delivery and payment

1) Construction work will be done in GRC Office Bangladesh, 684-686 Bara
Moghbazar, Building4, (1st Floor), Dhaka 1217.
2) The invoice must contain place of delivery and GRC order number.
3) Payment on invoice only, following receipt of goods and documents in order.
4) GRC will deduct TDS (Tax deduction of source) as per govt. rules (if applicable).
5) Payment will be given by AC payee cheque in favour of your company.
6) Payment will be done upon of satisfactory work completion, authorized by BDRCS
engineer and GRC representative.
7) Payment will be done at actual basis of the work completion, that can be
less of more as from the work order.
8) All material transportation and labour charges will be cover by contractor/
vendor.
9) Contractor needs to be submitted security money amount of 10% of total
quoted amount to GRC, in case of any delay or damage happen that GRC
can claim off.
10) Self-Declaration
The signee of the attached “Declaration of Conformity” (Ref. Annex) assures that
1) no reasons for exclusion as mentioned per EU guideline 2014/24/EU,
Art. 57, Paragraph 1 exists,
2) the tenderer fulfills GRC’s claim on good governance, environmental and social
responsibility,
3) the tenderer agrees on participation in checks and audits as described.
11) Physical Inspection:

Contractor can visit the place for physical inspection during office time
(Sunday to Thursday, 11.00am to 3.00pm), Addressed: GRC Office
Bangladesh, 684-686 Bara Moghbazar, Building4, (1st Floor), Dhaka 1217.

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Ref.

2. Deadline of submission and period of validity:

3. Costs and ownership of tenders

4. Confidentiality and publication

5. Content of tenders and alternative offers

2) Alternative offers are not permitted.

2. Instructions for tender 1/3

7. Submission of quote and further communication

1) All quotes, including annexes and supporting documents must be submitted

Tender Documents – Please do not open!

8. Evaluation & Award of Contract

✓ Time Frame: Provide time frame log to complete the construction

2. Instructions for tender 2/3

9) Terms of delivery and payment

11) Physical Inspection:

2. Instructions for tender 3/3

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