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    Job Profile Team Assistant S1LS1 GENERIC FINAL

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    Cemal Balaman
    The Team Assistant is responsible for providing administrative support to project managers and staff at ICMPD. This includes drafting correspondence, compiling reports and presentations, updating databases, and ensuring logistics are arranged for meetings and events. The assistant must be able to work effectively in teams, analyze information to identify solutions, and make decisions in accordance with ICMPD's procedures. A bachelor's degree and 2 years of relevant international experience are required for the role, along with strong English skills and proficiency in the local language.

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    Job Profile Team Assistant S1LS1 GENERIC FINAL

    Uploaded by

    Cemal Balaman
    13 views2 pages
    The Team Assistant is responsible for providing administrative support to project managers and staff at ICMPD. This includes drafting correspondence, compiling reports and presentations, updating databases, and ensuring logistics are arranged for meetings and events. The assistant must be able to work effectively in teams, analyze information to identify solutions, and make decisions in accordance with ICMPD's procedures. A bachelor's degree and 2 years of relevant international experience are required for the role, along with strong English skills and proficiency in the local language.

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    Job_Profile_Team_Assistant_S1LS1_GENERIC_FINAL

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    The Team Assistant is responsible for providing administrative support to project managers and staff at ICMPD. This includes drafting correspondence, compiling reports and presentations, updating databases, and ensuring logistics are arranged for meetings and events. The assistant must be able to work effectively in teams, analyze information to identify solutions, and make decisions in accordance with ICMPD's procedures. A bachelor's degree and 2 years of relevant international experience are required for the role, along with strong English skills and proficiency in the local language.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    13 views2 pages

    Job Profile Team Assistant S1LS1 GENERIC FINAL

    Uploaded by

    Cemal Balaman
    The Team Assistant is responsible for providing administrative support to project managers and staff at ICMPD. This includes drafting correspondence, compiling reports and presentations, updating databases, and ensuring logistics are arranged for meetings and events. The assistant must be able to work effectively in teams, analyze information to identify solutions, and make decisions in accordance with ICMPD's procedures. A bachelor's degree and 2 years of relevant international experience are required for the role, along with strong English skills and proficiency in the local language.

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    ICMPD Generic Job Profile

    TEAM ASSISTANT1

    Functional Overview
    The Team Assistant is responsible for the smooth, efficient and reliable administrative support to
    managers and project(s) staff for project(s)-related activities. S/he works in close collaboration with
    project(s) team members and provides guidance to new staff/personnel on the regulatory
    framework, standard administrative practices and operating procedures of ICMPD.

    Key Results
    Support to Project Implementation: Routine correspondence drafted and prepared. Reports,
    technical documents, and communication materials compiled and formatted in accordance with
    standard ICMPD operating procedures. Presentation materials compiled and prepared using
    appropriate technology/software. Databases updated and maintained e.g. mailing lists, document
    tracking systems and management reporting systems on the status and completion of work plans.

    Support to Project Operations: Administrative support provided to the recruitment of experts


    (including preparation of vacancy notices) and support to procurement and contracting services.
    Expert and project(s) team members’ travel organized in a timely manner including calculations for
    Daily Subsistence Allowance (DSA), visa, travel and hotel arrangements and travel authorizations and
    claims. Contracts with service providers and experts/consultants regularly monitored and payments
    implemented according to payment schedules. Standard ICMPD administrative practices
    implemented in line with standard operating procedures.

    Support to Events and Meetings: Logistical arrangements efficiently undertaken for


    internal/external meetings and other events, including preparation of invitation letters, compilation
    and distribution of working documents and other materials. Meeting facilities organised,
    arrangements made for accommodation, any social programme, catering, audio-visual equipment
    and logistics for arrivals and departures. Visa and travel arrangements coordinated and prepared
    together with travel authorizations/claims for the participants/staff /personnel. Cost estimates
    calculated, including DSA and payment(s) prepared. Minutes and/or notes of internal meetings
    accurately prepared.

    Required Expertise
     Ability to provide effective administrative support to assigned project activities.
     Capability to establish effective relationships within teams to understand and meet their
    needs.

    1
    This project profile is classified at S1/LS1.
     Ability to gather and analyse information, identifying critical relationships and patterns among
    data and proposes workable solutions.
     Ability to work effectively with colleagues from different cultural and professional
    backgrounds.
     Upon consultation with supervisor/manager, ability to make decisions in full compliance with
    ICMPD’s operational regulations and rules.
     Client orientation.

    Qualifications, Experience and Language Skills


     Bachelors or equivalent in a relevant field in addition to completed Secondary Education
     Relevant working experience is considered commensurate in lieu of degree or equivalent
     A minimum of 2 years of relevant working experience in an international context.
     Experience in the organisation of events and meetings.
     Knowledge and use of standard IT systems – knowledge of SAP is an asset.
     Good organisational skills.
     Experience in managing conflict priorities and working with tight deadlines.
     Strong teamwork and interpersonal skills.
     Proficiency in (verbal/written) English, proficiency in the language of the duty station is an
    asset.

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