JOEH Manuscript Style Guide

October 2019

DO! FORMATTING REQUIREMENTS

1. Use Times New Roman 12-point font EXCEPT for Click on menu items to learn about additional formatting
section headings. requirements for each section.

2. Use 5-space indent to indicate new paragraphs. • TITLE PAGE

• ABSTRACT
3. Double-space everything (including REFERENCE
• INTRODUCTION
section) EXCEPT title page and figure/table legends. These
should be single-spaced. • METHODS
• RESULTS
4. Only place page breaks between • DISCUSSION
• Title page and ABSTRACT • CONCLUSIONS
• REFERENCE section and FIGURE 1
• RECOMMENDATIONS
• Individual FIGURES
• ACKNOWLEDGMENTS
• Individual TABLES
• REFERENCES
5. Ensure your figures are at least 300 dpi and text is • FIGURES AND TABLES
legible.
6. Include manufacturer info for major equipment,
software, and supplies critical to the study methods: Section Headings Example
(Company name, City, State or Country).
7. Follow formatting requirements for each section. RESULTS
8. Embed fonts in documents before uploading to preserve Detector Results
symbols and special characters.
Limit of Quantitation
9. Use 8.5” x 11” Letter-sized page. Convert “A4” to
“Letter” if necessary. Section headings: ALL-CAP BOLD text and 16-point-
font
10. All copy must be written in third person English.
Subheadings: Title-Case Bold text and 14-point
11. Define abbreviations using parentheses on
first mention. Sub-subheadings: Title-Case Italics and 14-point
font
12. Include KEY WORDS and WORD COUNT on title
page
COLOR REPRODUCTIONS
The JOEH reserves the right to edit material to improve readability,
decrease verbosity, or eliminate redundancies. • No cost for reproducing art in online publication.
• Authors are required to pay full cost for color art
reproduction and reprints can only be ordered if print
reproduction costs are paid.
• Print rates:
o $400 per figure for the first four figures
DO NOT! o $75 per figure for five or more figures
1. Use “Styles” to format your document. • Art must be at least 300 dpi to be considered for
2. Embed figures and tables in your document. print.
3. Use page numbers, footnotes, line numbers, • Color figures and images must render clearly in a
watermarks, headers or footers. black & white conversion for print.
4. Include author, affiliations or correspondence info on
title page.
5. Insert line breaks between paragraphs and headings.
 TITLE PAGE
The title page should be single-spaced (Times New Roman 12-point font) and include

• Title (in sentence case with only the first word and proper nouns capitalized)
• Keywords: minimum of three, no more than six to assist in cross-indexing the article. Do not repeat words used in the
manuscript title).
• Word count of the exposition only (introduction through conclusion, do not count the words included in abstract,
acknowledgements, references, tables/figures, or in supplemental materials)
• A page break inserted before the ABSTRACT section (do not use paragraph breaks)

Important! Do not include author, affiliations or correspondence info on title page due to the double-blind review process.

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ABSTRACT
The ABSTRACT should be double-spaced (12-point Times New Roman) and limited to 325 words.

The ABSTRACT must include:

• Purpose of work
• Brief description of methods
• Concise summary of results
• Short statement of conclusions

Do NOT:

• Use abbreviations or acronyms

• Cite references in this section
• Use headings within the abstract. It should read as a paragraph

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INTRODUCTION
The INTRODUCTION should be double-spaced (12-point Times New Roman) and include:

• Summary of study’s purpose and rationale.

• Pertinent cited references.

The INTRODUCTION should NOT include data or discussion of the current study in this section.

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METHODS
The METHODS section should be double-spaced (12-point Times New Roman) and include:

• Sufficient detail to allow other investigators to reproduce the study.

• References to and brief descriptions of published methods, as needed.
• Measurements that are normally expressed in English units (e.g., feet per minute) should also be expressed in metric
units. Abbreviate units of measure.
 • Number equations/formulae sequentially using Arabic numerals enclosed in parentheses, flush right on the same line
as the equation. We recommend that authors use the mathematical equation typographic systems built into Microsoft
Word; they produce a more readable equation that is much easier to proofread and edit.
• Methods used to select subjects and controls.
• Manufacturer information for major equipment and supplies critical to the methods: (Company name, City, State or
Country).
• Software information: (Version Number, Company Name, Location).
• Descriptions of statistical methods can be discussed here or, if more appropriate, in the RESULTS section.

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RESULTS
• The RESULTS section should be double-spaced (12-point Times New Roman font). You may use figures and/or
tables to supplement text.
• Number figures and tables sequentially and refer to them in the text (e.g., See Table 1).
• Do NOT embed figures and tables within the text or indicate where they belong (e.g., do not state “INSERT Table 1
here”).

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DISCUSSION
The DISCUSSION section should be double-spaced (12-point Times New Roman font) and include:

• An evaluation of your study’s hypothesis as well as a discussion of how the results contribute to the field andsupport
or refute other studies.
• A statement about the study’s limitations and their impact on the conclusions, where appropriate.
• Implications of the findings and authors’ opinions may be presented; take care to qualify statements that are not
supported by the data (cite direct quotes in the REFERENCES section with page numbers).

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CONCLUSIONS
• The CONCLUSIONS section should be presented concisely and include supporting data. Use double-spaced 12-point
Times New Roman font.

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RECOMMENDATIONS
• The RECOMMENDATIONS section (if relevant) should show how the information can be used directly by
 occupations and environmental hygienists to solve problems in, or arising from the workplace. Use double-spaced 12-
point Times New Roman font.

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ACKNOWLEDGMENTS
• If you wish to acknowledge individuals whose support and cooperation were essential to your research, but do not
qualify as co-authors, please do so here. Use double-spaced 12-point Times New Roman font.
• Include any disclaimers or special notes about this paper in this section.
• Clearly indicate the project’s funding source (funding agency, employer, other). See Author Declarations form for more
information.

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REFERENCES
Use only published, accessible peer reviewed references. Requests for exceptions will be considered by the Editor-in-Chief in
unusual cases where they are deemed essential by the author. Extreme care should be taken when citing non-peer reviewed
material.

Any unpublished data (including company-specific literature) must be submitted in PDF format with the manuscript files or e-
mailed to [email protected] prior to acceptance of the manuscript.

The corresponding author will be asked to supply any missing bibliographic information.

REFERENCE FORMATTING
References must be double-spaced. Use 12-point Times New Roman font. Examples of citation formats are available below.
For any references not covered by these examples, please contact the Associate Editor at [email protected].
Please be aware of the following:

Cite a resource in the text by (1) the surname(s) of its author(s); (2) its publication year; and (3) a page number or page
numbers, when necessary (e.g., with a direct quotation). These elements of citation can be formatted in two ways. A resource
can be cited with the author surnames incorporated into the running text and the publication year and page number(s) set
inside parentheses, with a comma after the year and before the page number(s):
• This phenomenon occurs frequently, according to Smith and Jones (2018).
• Smith and Jones’s (2018) landmark study offers valuable insights.
• Smith and Jones (2018, 67) consider “indulgent parenting… a danger to the average child.”

If website addresses are used as references, the date of access by the authors should be included with the reference; if judged
necessary by the Editor-in-Chief, electronic copies of the data obtained from those websites must be provided, since website
addresses change periodically.
Avoid citing a "personal communication" unless it provides essential information not available from a public source. In this
case, the name and affiliation of the person and the month and year of the communication should be cited in parentheses in the
text. Personal communications should not be included in the reference list.

Software should not be listed as a reference. Include in text with version number, company name, and location enclosed in
parentheses.

ORDER REFERENCE ENTRIES ALPHABETICALLY BY AUTHOR SURNAMES. ENTRIES WITHOUT

AUTHORS SHOULD BE ORDERED ALPHABETICALLY AMONG OTHER ENTRIES BY THEIR TITLE.

REFERENCES: EXAMPLES
For any references not covered by these examples, please contact [email protected].

Article, journal
Miller AB, To T, Agnew D, Wall C, Green L. 1996. Leukemia following occupational exposure to 60-Hz electric and
magnetic fields among Ontario electric utility workers. Am. J. Epidemiol. 144:150–160. DOI: 10.1093/oxfordjournals.aje.a008902.

Article, journal (periodical paginated by issue; e.g., weekly or biweekly, bimonthly, quarterly)
Gray J, Cass J, Harper D, O'Hara P. 1996. A controlled evaluation of a lifts and transfer educational program for
nurses. Geriatr. Nurs. 17(6):81–85. DOI: 10.1016/s0197-4572(96)80175-3.

Article in Press
Garrison RP and C Park. Forthcoming. A graphical approximation model for velocity characteristics of local exhaust inlets. Am. Ind.
Hyg. Assoc. J.

Book
ACGIH® 2019. 2019 TLVs and BEIs Based on the Documentation of the Threshold Limit Values for Chemical Substances and
Physical Agents & Biological Exposure Indices. Cincinnati (OH): ACGIH Signature Publications.

Chapter in a Book
Andersson, G.B.J. 1991. Evaluation of Muscle Function. In: J.W. Frymoyer (ed.). The Adult Spine: Principles and Practice
New York (NY): Raven Press. p. 241–274.

Code of Federal Regulations

Informed Consent, 42 C.F.R. Sect. 441.257 (1995).

Congressional hearing
Increased Drug Abuse: The Impact on the Nation’s Emergency Rooms: Hearings Before the Subcomm. on
Human Resources and Intergovernmental Relations of the House Comm. on Government
Operations, 103rd Cong., 1st Sess. (May 26, 1993).

Company Report
Moray NP, Huey BM. 1988. Human factors research and nuclear safety. Washington (DC):
National Academy Press. Contract No.: NRC-04-86-301. Available from: NTIS, Springfield,
VA; PB89-175517.

Conference Presentation
Published (Proceedings)Betltran J, Aguilera-Mendoza L, Brizuelez C. 2018. Feature weighting for antimicrobial peptides
classification: a multi-objective evolutionary approach. Paper presented at: the 2018 IEEE International Conference on
Bioinformatics and Biomedicine; Kansas City, MO.

Federal Register
Cite the same way as a standard journal article. Abbreviate the title to Fed Regist.
Government Report
Feller BA. 1981. Health characteristics of persons with chronic activity limitation, United States, 1979. Hyattsville (MD): National
Center for Health Statistics (US). Report No.: VHS-SER-10/137.

Internet Sources
Centers for Disease Control and Prevention, National Center for Immunization and Respiratory Diseases. 2018. How is pandemic flu
different from seasonal flu? Washington DC): Office of the Associate Director for Communication, Digital Media Branch, Division
of Public Affairs; [accessed 2018 Oct 3]. https://wwww.cdc.gov/flu/pandemic-resources/basics/about.htlm.

Laboratory Report
Cooper LN (Department of Physics, Brown University, Providence, RI). 1990. Theoretical and experimental research into biological
mechanisms underlying learning and memory. Final progress report 1 Aug 88–31 Jul 89. Washington (DC): Air Force Office of
Scientific Research (US). Report No.: AFOSR-TR-90-0672.

Standards
National Information Standards Organization. Bibliographic references standard. Bethesda (MD): NISO Press. 2005. (ANSI/NISO
Z39.29).

Translation of Foreign Titles

Hupfer, P. 1996. Unsere Umwelt: Das Klima—Globale und lokale Aspekte [Our environment: The climate—Global and local
aspects]. Stuttgart (Germany): Teubner Verlag.

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 COLOR REPRODUCTION

• No cost for reproducing art in online publication.

• Authors are required to pay full cost for color art reproduction and reprints can only be ordered if print
reproduction costs are paid.
• Print rates:
o $400 per figure for the first four figures
o $75 per figure for five or more figures
• Art must be at least 300 dpi to be considered for print.
• Color figures and images must render clearly in a black & white conversion for print.

FIGURES AND TABLES

FIGURES
Figures are any items not reproducible via text alone:

• Illustrations
• Graphs
• Artwork
• Maps
• Photographs

Insert a page break and add figures after the REFERENCE section

• Style
o Type the Figure number and caption below each figure (do not create a caption as a part of the image)
o Single-space figure legends and use sentence case
o Use Arabic numerals to identify figures: Figure 1. Figure 2. Figure 3.
• Formatting Instructions
o Paste each image file (.tif, .eps, or .pds ONLY) in Word doc, limit one per page (insert page breaks
between each figure)
o Use high resolution (300-600 dpi) publication quality, camera-ready images.
o Size for maximum legibility (less than 40 megapixels).
o Crop excess white space around images before pasting into Word.
o Do not place borders, lines, or boxes around images.
o Hard to read shading or colored graphics that lose meaning when printed in black-and-white are
strongly discouraged and may be rejected.
o Page orientation: portrait or landscape
Important: If you do not paste high-resolution image files in the main document, please upload each figure as an individual
high-resolution image file (.tif.,.esp, or.psd).

TABLES
Add tables after the figures. Tables should be brief.

• Style

o Single-space table legends

o Title should be placed above each table
o Use Arabic numerals to identify tables (e.g., Table 1, Table 2, Table 3).
o Title briefly with info that is not duplicated in column headings. Use sentence case capitalization (e.g.,
 Table 3. Summary of correlation results).
o If using footnotes, identify with a superscript capital letter
o Render only in black-and-white
• Formatting Instructions
o Convert tables generated in Excel or other formats to Word
o Avoid shading. Use borders to delineate cells, columns, or rows.
o Page orientation: portrait or landscape. Size for maximum legibility
Important: If you do not paste high-resolution image files in the main document, please upload each figure as an individual
high-resolution image file (.tif, .esp, or.psd).

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SUPPLEMENTAL FILES
Supplemental files may include more extensive data or spreadsheets. While they will not appear in the print journal, they will
be available as part of the electronic journal if the paper is accepted for publication. Please visit
http://authorservices.taylorandfrancis.com/enhancing-your-article-with-supplemental-material/ to learn more about providing
supplemental materials for your article.

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