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Ms Word Notes

MS Word provides various functions for word processing including selecting, copying, pasting, and formatting text. It allows embedding files like images, tables, and charts. Templates can be used to set font styles. Page layout options allow changing margins, indentation, and spacing. References can be inserted with citations in styles like MLA or APA. Review tools check for spelling and grammar errors and protect documents from unauthorized editing.

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63 views3 pages

Ms Word Notes

MS Word provides various functions for word processing including selecting, copying, pasting, and formatting text. It allows embedding files like images, tables, and charts. Templates can be used to set font styles. Page layout options allow changing margins, indentation, and spacing. References can be inserted with citations in styles like MLA or APA. Review tools check for spelling and grammar errors and protect documents from unauthorized editing.

Uploaded by

franckycyrille47
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Microsoft Word

This is how MS Word window looks like (version 2007):

As a word processing application, there are the following functions available:

To process any instructions on the existing text in Word, first, the user requires to choose the text. To
select any text, the user needs to put the cursor before the word and press the Shift + Right arrow.
Alternatively, the user can place the cursor after the word ends and press Shift + Left Arrow.

Home

From the Home menu, the user can copy/cut the existing text & paste it to some other place in the same
document or the other document.

The other processes that can be operated from the ‘Home’ menu are changing fonts, colour, size, case,
alignment, spacing, etc.
Bullets, numbers, and paragraphs can also be introduced from the same menu. Users can look for a
particular word in the document by clicking on “Find” from the Home menu or simply Pressing “Ctrl + F”.
There is an option of replacing that word too.

Insert

From the ‘Insert’ menu, files apart from the text can be embedded in the document. E.g. screenshots,
links & hyperlinks, images, tables, charts, equations, special symbols, shapes, headers, footers & page
numbers.

Design

From the Design menu, users can obtain pre-decided templates of fonts & font sizes for heading,
subheading & other text of the document.

That helps improve the readability of the file quickly.

Page layout option provides the user with a chance to change the spacing before the paragraphs,
indents, and general margin spacing of the page.

References

From the References option, the user can include a footnote, table of contents, caption, Bibliography &
Citation of the texts in different formats like MLA, APA but for that, the user requires to insert a list of
books the user has referred to.

Review

The review option helps users check spelling & grammar errors in the document & protect the
document from being edited by non-trusted users.

MS Word Terminologies

1. Word Wrap- A feature of the word that moves or advances text to the next line when typing
exceeds the right margin without pressing the Enter key.

2. Drag and Drop- A smart approach to copy or transfer text a short distance.

3. Word Art- Text designed as a graphic image.

4. Thesaurus- A feature that provides synonyms or alternative words for chosen words.

5. Footer- A feature that allows the text/graphics that are marked on every page or segment,
regularly at the bottom yet can be anywhere on a page.

6. Header- A feature that allows text/graphics that are imprinted on every page/section, usually
at the top yet can be anywhere on a page.

7. Paragraph Styles- A feature that allows text styles for complete paragraphs, including their
fonts, alignments, tabs, etc.

8. Endnotes- Notes or references that resemble at the end of the document.


9. Footnotes- Comments or references that appear at the bottom of each page.

10. Indent- A feature that allows setting a temporary left or right margin for paragraph lines.

11. The margin- The gap between the edge of the text in the record and top, base, or side edges of
the page.

12. Page Break– The spot in a document where one page ends and the other starts.

13. Bullets & Numbering- A feature that enables the user to generate bulleted or numbered
paragraphs.

14. Landscape- A terminology used to specify page orientation, where the page is wider than it is
tall.

15. Page Orientation- How pages are laid out in a written document.

16. Portrait- A page orientation where the page is longer than it is wide.

17. Formatting Toolbar- A feature that enables changing character and paragraph formattings,
such as alignment and type styles.

18. Font Style- Certain regular changes in the appearance of a font.

19. Charts– Graphs that employ columns, lines and pie shapes to denote numbers and data.

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