BUSINESS NEWS LESSONS

Meaningless meetings: the best way to

get nothing done
1 Warmer

a. Discuss the questions.

1. How often do you attend meetings? Do you enjoy them?

2. Do you think most meetings are a productive use of time? Why / Why not?

3. What would make meetings more useful?

b. Skim the article and choose the main idea.

1. Why meetings are still the best way to make decisions together

2. Having fewer meetings so workers ‘waste’ less time

3. How to make meetings count and get workers excited about them

2 Key words

a. Write the words from the box next to the definitions below.
Check your answers and your understanding of how the words are used by using them to
complete the example sentences. You may have to change the form of the word.
Then read the complete article to see how each of the key words is used in context.

ban bluff enthusiastic equate multitask pointless

reappraise recurring resolution rigour trigger

1. a serious decision to do something

By the end of the meeting, they had made the to provide more

training opportunities for their staff.

2. very interested in something or excited by it

Almost everyone in the office was about the new four-day week.

3. say officially that people must not do, sell, or use something
Intermediate

After an incident involving a client’s purse, management has all pets

from the office.

4. consider something to be the same as something else

It is important to understand that being busy doesn’t to being productive.

D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 1

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C
 BUSINESS NEWS LESSONS

5. deliberately give a false idea to someone about what you intend to do or about the facts of a

situation, especially in order to gain an advantage

She said she would quit if she doesn’t get a raise, but I think she’s only

6. lacking any purpose or use

It is to argue with him – he won’t change his mind.

7. happening again, especially several times

I have created a team meeting on my calendar.

8. make something happen

The vending machine was removed after we realised that it was full of foods that

stress.

9. do more than one thing at the same time, such as talking on the phone while you are working

on a computer

While many people think they are good at , studies show that we get

more done when we focus on one thing at a time.

10. consider something such as an attitude, a situation, or a judgement again

After no women were interviewed for the position, Human Resources decided to

their hiring process.

11. the quality of being thorough and careful

We didn’t receive good feedback on our report; it was lacking in

Intermediate

according to our boss.

D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 2

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C
 BUSINESS NEWS LESSONS

The great meeting bloat deserves this

Shopify purge
OUR PANDEMIC WORKING PATTERNS HAVE RAISED THE NUMBER OF GATHERINGS IN WHICH NOTHING
IS ACHIEVED

BY EMMA JACOBS

1 One of the problems with New Year’s resolutions is that directors and above across the enterprise
that bosses have them too. How many workers, still (a population of about 500) “collectively spent more
adjusting to a mince-pieless breakfast, warily log than 57,000 hours per year in recurring meetings.
on to their laptops at the start of the year? Yet one That’s the equivalent of six and a half years.”
announcement this week by Shopify, the Canadian
ecommerce platform, seemed to stir an enthusiastic 5 That was before the pandemic. Remote working has
response: namely, a meeting purge. triggered further bloat. Last year, Microsoft said that
for the average Teams user, the number of meetings
2 Kaz Nejatian, its chief operating officer, tweeted the per week had risen 153 per cent globally since
new rule, “Meetings are a bug. Today, we shipped lockdowns were imposed. “The strain is clear,” the
a fix to this bug at @Shopify. To start 2023, we’re tech company said. “In an average week, 42 per cent
cancelling all Shopify meetings with more than two of participants multitask during meetings by actively
people. Let’s give people back their maker time. sending an email or ping – and that doesn’t include
Companies are for builders. Not managers.” He practices like reading incoming emails and pings,
also banned meetings on Wednesdays and ruled working in non-meeting files, or web activity.”
that those for 50 or more people could only be
held between 11 and 5 on Thursdays. In a memo 6 Last year, I spoke to employees at companies
to staff, Nejatian explained: “Shopify is planning participating in the four-day week trial, which offered
to delete nearly 10,000 events, which equates to staff 100 per cent of pay for 80 per cent of working
approximately 76,500+ hours of meetings.” week with no reduction in output. For many, the obvious
efficiency saving was meetings. One art director at a
3 People love productivity hacks and never more so than games company in London reduced the time he spent
those applied to meetings. A few years ago, Jeff Bezos in meetings by half, and would later listen to recordings
made waves with his two-pizza rule, which meant that of them while doing other tasks such as admin. Another
meetings should only be attended by the number of told me, “Quite often I’d invite people because I feel like
people who could eat two pizzas. The Amazon founder they’d get upset if they were not at the meeting.” It was
also banned PowerPoint and insisted on starting an epiphany. He was “inviting that person for the wrong
all meetings in silence so attendees could read a reason”. The disruption to their ingrained work practices
preparatory memo providing the agenda because he helped them reappraise their routines and become
was tired of ill-prepared executives bluffing. more productive.

4 Meeting culls are also popular. No one leaves school 7 But others voiced concerns about the effects of too
hoping to make a career staggering from the 10am much meeting ruthlessness, such as the loss of
gathering to the 11am gathering, after all. But for sociability and exposure to new ideas. One worried
many white-collar workers, too many days are lost that it cut down the opportunities for younger workers
Intermediate

to such pointless events, veering off agenda (if there to learn from their older peers, or indeed give
even is one) with the result that they spend nights fresh perspectives.
or weekends catching up with their actual work.
8 So, yes, cut the meetings. Apply rigour. Create
One business consultant undertook an inventory
opportunities to focus on work. But don’t be surprised
at a global consumer products company and found
by unintended consequences.

Emma Jacobs, 04 January, 2023.

© The Financial Times.
All rights reserved.
Articles republished from the Financial Times.
D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 3

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C
 BUSINESS NEWS LESSONS

3 Understanding the article

a. Write the paragraph numbers where the following information can be found.

1. Paragraph : According to Teams, almost half of meeting participants do other things

during meetings.

2. Paragraph : The writer doesn’t advise getting rid of all meetings.

3. Paragraph : Nejatian believes workers now have tens of thousands more hours to use in a
better way.

4. Paragraph : The four-day-week trial paid staff a full salary and expected them to complete all
their work in four fifths of the usual time.

5. Paragraph : The COO prohibited all meetings on one day of the week and reduced the
timeframe on another day.

6. Paragraph : Bezos proclaimed that the limit on meeting attendees is equivalent to the number
of people who could eat two pizzas.

7. Paragraph : One person said they often invited people to meetings just because they were
worried they’d be upset if they weren’t invited.

8. Paragraph : Bezos started giving people time at the beginning of meetings to read the agenda.

9. Paragraph : Many people spend so much time in meetings that they have to do their actual
work at weekends.

10. Paragraph : Without meetings, workers might not be exposed to new perspectives and younger
workers won’t have a chance to learn from peers.

4 Business language – prepositions

a. Complete the sentences with the correct prepositions. Check your answers in the article.

1. I usually log my laptop at least five minutes before my first meeting.

2. I insist sending detailed minutes after each meeting.

3. I am tired pointless meetings.

4. I have no time to catch my actual work.

Intermediate

5. Zoom meetings cut opportunities to socialise over coffee.

6. It’s hard to focus work with so many distractions.

7. I was really surprised the content of the article.

8. I try to learn my peers at the office.

D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 4

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C
 BUSINESS NEWS LESSONS

b. Now match the words that are used with the preposition in Activity 4a with their definitions.

a. do something that should have been done before

b. gain knowledge or experience of something, for example by being taught

c. start using a computer system, for example by typing a particular word

d. having the feeling that you get when something unexpected happens

e. reduce an amount of something

f. no longer wanting something or wanting to do something because you are bored with it or
annoyed by it

g. concentrate on something and pay particular attention to it

h. keep doing something that annoys people

c. Change the sentences in Activity 4a so they are true for you.

5 Discussion

a. Discuss the following statements.

• “Meetings are not the most productive use of our time.”

• “Meetings attended by fewer people are more productive. Meetings should be limited to
three attendees.”

• “One day of the week should be completely free of meetings.”

• “Meetings are a space where new perspectives can be shared and should be a place for people
to socialise.”

6 Wider business theme – participating in a meeting

a. Develop new policies for meetings in your team, department or company. Consider the
following ideas.

1. When is a meeting justified?

Intermediate

2. Which days are meetings allowed?

3. How short/long should a meeting be?

4. How many people should attend a meeting?

5. How should a meeting be run?

6. How else can meetings be made more efficient?

D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 5

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C
 BUSINESS NEWS LESSONS

b. You are going to have a meeting to agree on a new meeting policy. Write in the agenda items
for the meeting below.

MEETING AGENDA

Item Details Action

c. Have a meeting to discuss your proposals. Use some of the language below. Use the agenda
form to keep minutes on what you discuss and the action points.

Useful language

On the agenda today …

We’ve got several points/issues to cover …

First of all, … Secondly, … Finally, …

Can I just ask you … ?

I would like to add …

Any other thoughts?

Brendon, do you have anything to say?

Intermediate

What are your thoughts on this?

Actually, I think Sarah is right.

Speaking as a manager, …

Let’s get back to …

Now let’s move on to …

D •
TE E E
SI AD L
EB LO B
W N IA

Published by Macmillan Education Ltd. © Macmillan Education Limited, 2023. 6

M W P
O DO O
FR BE OC
T
O
H
AN
•P
C