Outline for an Internship Report and Project Paper

Cover page
The cover page should have the following content
♣ Title of the study and the case study
♣ Statement for the study
♣ Name of the advisor/s
♣ University logo
♣ Name of the university
♣ Name of the Institute
♣ Name of the department
♣ Full address of the university/department
♣ Name of the students with ID number
♣ Date, Place and Country
Acknowledgment (optional)
♣ This page is optional (not mandatory), but if you have received any assistance or
guidance that you feel should be noted, it belongs on this page.
♣ Although not required the recognition of the generosity of time and knowledge of the
people who helped is a courtesy.
Table of content
♣ The Table of Contents must provide the page location of the List of Tables (if
included), List of Figures (if included), each chapter or section and sub-sections, as
well as References, and Appendix (if included).
♣ No other preliminary page listings should be included on this page.
List of tables
♣ A table is a columnar arrangement of written material or data, organized to save space
and convey relationships at a glance.
♣ As is for the titles in the content page all tables must be listed in the table list with
their respective page number.
♣ Include a List of Tables even if there is only one table in the document.
List of figures
♣ Charts, graphs, maps, and illustrations of other kinds should be grouped and labeled
as figures.
♣ As is for the titles in the content page all figures must be listed in the figure list with
their respective page number
♣ Include a List of Figures even if there is only one figure in the document.
List of Acronyms
♣ The use of author coined and not common abbreviations are to be avoided or
minimized.
♣ Use first letter of key words in upper case for author coined abbreviations.
♣ List them in alphabetical order of the terms written in full form.
♣ No abbreviations must be used in title or at the beginning of a sentence. Each
abbreviation should be defined in full when it is first used in the manuscript followed
by its abbreviation in brackets.
♣ Standard units of measurements and internationally well-known abbreviations need
not be listed.
Abstract
♣ The abstract is a concise and descriptive summary of the work completed. It should
begin with the most important information, which usually will be the background
information, followed by a brief but precise statement of the problem; a description of
the research method and design, the result obtained and the conclusion.

Outline for Project

Chapter one
1. Introduction
♣ This content is usually brief giving only the most relevant and pertinent background
information about the research project under consideration. This chapter, among
others, provides:
1.1 Background and justification of the study
♣ Background information on the subject (supported with brief review of literature) and
clear and complete statement of the problem investigated.
♣ Validation/justification of the problem or underlying hypothesis for undertaking the
study, which, by a discussion of discriminatingly selected reasons, establishes the
significance of the problem.
1.2 Problem statement
♣ State the general and specific problems that you have identified from your case company
1.3 Objective
♣ This part will describe the overall and specific objective of your study
1.3.1 General objective
1.3.2 Specific objective
1.4 Scope of the study
♣ This part shows the depth, the breadth and the level of study
N.B! Limitation of the study might be included, if necessary
1.5 Significance of the study
♣ This part explains the benefits that the study will bring to the case company, to the society,
to the researcher
1.6 Organization of the projects (optional )
Chapter two
2. Literature review
♣ Under this section, you will try to describe, about your title and related terminologies that
use in your works.
♣ Provides a resume of the history and the present status of the problem by means of a brief
critical review of the findings of previous and most recent investigations of the research
problem in question as well as of problems very closely related to it, and also identify the
gap your work and the others authors’ works.
♣ Refers to an account of what has been published by accredited scholars and researchers
about the things you are going to elaborate the gaps based on:
 Knowledge-based gaps
 Relationship-based gaps
 Theory-based gaps
 Methodology -based gaps
 Analytical -based gaps

Chapter three
3. Research design and Methodology
♣ This part is used to show the methods used in data collections and data analysis.
♣ A brief and concise description of the conditions under which the investigation was
carried out and the materials, procedures, techniques, treatments, experimental
design/techniques and the treatments and inputs used should be given under this
heading
♣ It must describe all statistical and non-statistical tools implemented in the program
Chapter four
Overview of Manufacturing Industries
Your internship report needs to include the following main issues.
1. Pages describing the background of your internship hosting company, including:
 Its brief history
 Its main products or services
 Its main customers or the end users of its products or services
 Its overall organization and work flow
2. Pages describing your overall internship experience, including:
 How you get into the company
 In which section of the company you have been working in
 How does the work flow in the section look like
 Which work piece or work tasks you have been executing
 What procedures you have been using while performing your work tasks
 How good you have been in performing your work tasks
 What challenges you have been facing while performing your work tasks
 What measures you have taken in order to overcome these challenges, etc.
3. Pages describing the overall benefits you gained from the internship, including:
 What you gained in terms of improving your practical skills
 What you gained in terms of upgrading your theoretical knowledge
 What you gained in terms of improving your interpersonal communication skills
 What you gained in terms of improving your team playing skills
 What you gained in terms of improving your leadership skills
 What you gained in terms of understanding about work ethics related issues
 What you gained in terms of entrepreneurship skills
Chapter five
Data collection and analysis
♣ Present and state all about data collected and
♣ Data analysis phase based on data collection analysis tool and method and get some
finding
Chapter six
6. Result and discussion
 ♣ This part mainly contains the actual work of your study
♣ Presents the results and analyses and discusses the findings of the investigation
Chapter seven
7. Conclusion and recommendation
7.1 Conclusion
♣ In conclusion part critical comparisons will be made between the literature and the
results achieved in your actual work.
♣ Conclusion should arise from facts.
7.2Recommendation
♣ This part will present the possible measures that could be taken by case company to
minimize
the gap between literature and the results achieved.
7.3 Future work
♣ Give recommendation to further study based on collected and analyzed data to future
researcher based on the study and body of knowledge.
Reference
♣ All the books, journals, papers, articles, websites and others used as source of
information in the report should be listed in the references.
♣ You have to follow reference writing rules
Appendix
♣ Bulky information such as original data, summary tabulations, complicated mathematical
proofs, descriptions of equipment, very lengthy quotations, supplementary illustrative
materials, computer printouts, questionnaires, and other such documents belong in an
appendix
 Font style and specifications
1. Font Style: - use Times New Roman font style for the whole document:
♣ Size 14 bold for title,
♣ Size 11 for the abstract and keywords,
♣ Size 13 and bold for section headings in the text
♣ Size 12 and bold for sub headings in the text
♣ Size 12 for the main text,
♣ Size 11 for tables,
♣ Size 11 for tables and figures descriptions
♣ Size 11 for references.
2. Type formulae using MS word Equation tools if any
3. All formulas in the paper should be numbered consecutively with 8.2 centimeter width.
4. Figures must be numbered in bottom
5. Tables’ captions must be numbered in above
6. References must be listed by the family name of the authors and according to the following
format:
a) Reference to a book:
[1] Montgomery, D.C. (1991). Design and Analysis of Experiments. 3rd edition, John
Wiley & Sons, New York.
b) Reference to an article:
[1] Axsater, S. (1998). Evaluation of installation stock based (R, Q)-policies for two-level
inventory systems with Poisson demand. Operations Research, 46, 132–142.
[2] Fredendall, L.D. and Lea, B.R. (1997). Improving the product mix heuristic in the
theory of constraints. International Journal of Production Research, 32(6), 1232-1244.
c) Reference to a paper in conference proceedings:
[1] Choudhary, V., Tomak, K. and Chaturvedi, A. (1998). The Effect of Network
Externalities on Software Pricing. Proceedings of the 1 st Annual Hawaii International
Conference on System Sciences, IEEE Press, 221-260
 Guide lines and page setup
♣ Margins: Top 1 inch, bottom 1 inch, left 1.20 inch, right 1 inch
♣ Page number: bottom center
♣ Each Chapter must start on new page
♣ Font: Times new roman
♣ Font style : regular
♣ Spacing: before paragraph 0, after paragraph 0, line spacing 1.5 lines (Tables within the
text may be single-spaced)
♣ The spacing between two paragraphs is always a two-line (double) space,
♣ Justify ( align the text to both the right and the left) all the paragraphs
♣ For consistency, 12- point font (except for titles and sub titles) is to be used throughout
your document.
♣ Use portrait oriented pages except for pages containing graphs, figures, photos, or
illustrations that may require landscape oriented pages
♣ Page numbers must begin with Arabic numeral 1, on the first page of Chapter 1 or the
Introduction.
♣ Preliminary pages should be numbered using lower-case Roman numerals (i.e. i, ii, iii…)
♣ A Font of 14 points for first level titles. Division headings and the captions of tables and
figures must be written 12 points of font.