Module 1- LAB 1

INTRODUCTION TO MASTERING MICROSOFT PROJECT

Learn how to change views from a table to a chart.
Learn the different subcommands that are under each command groups.
Learn what functions are under the format tab.
Learn how to access the backstage.

Practice the following

Step 1: Create a new project with a template ( ex: Business Plan)

Step 2: Try the following views
Gantt Chart
Resource Sheet
Task Board
Network Diagram
ResourceForm
Task Sheet
Task Form
Tracking Gantt
Team Planner
Timeline
Step 3: Read different Tab names, commands and subcommands under each tab(inside Ribbon)
Step 4: Save the file on a new folder on desktop
Module 2- LAB 1&2

CREATING A BASIC PROJECT

Create a new project with the given tasks and resources.
Then do the following 1. Sequence the tasks 2.Add Summary tasks 3. assign resources
4. Set Auto mode for tasks 5. Change project startdate 6. Set baseline 7. turn off
timeline 8. Track the progress of project

Add the following in Task sheet

Task Name Duration Predecessors

Initiation 2 days
SelectLocation 1 day
Define Layout 1 day 2
Design 3 days
Draft Design 2 days 3,2
Review and finalize design 1 day 5
Design completed 0 days 6
Materials Preparation 5 days
Identify Materials 2 days 3,2
Purchase Materials 3 days 9
Construction 7 days
Cut wood 1 day 10
Buid platform 2 days 12,6,10
Add walls 2 days 13

Add the following resources in the

Resource sheet

Resource Name Type Material Max Std.Rate

Adhil Work 100 $30

Hadi Work 100 25
Ahmad Work 100 25
Wooden Planks Material Linear Feet 3
Nails Material Box 7.5
Contractor A Cost

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Module 3- LAB 1

SETTING UP A PROJECT
Learn how to add Holidays to the company calendar.
earn how to make a custom calendar.
Learn how to set the Project Start date.
Learn how to set constraints.

Practice the following

Step 1: Open project "Business Plan"

Step 2:Change project start date to
"12/6/2023"
Step 3: Go to "Task Sheet" view
1. Add two new columns: Constraint Type and Constraint Date
2. Change the constraint of Phase 2 task to "Start no earlier than" current date
Step 4: Create a custom calendar and Change nonworking days to Friday and Saturday.
Step 5: Reduce working time for the month of January
Step 6: Set September 23 as Holiday

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Module 4- LAB 1

Manually Schedule vs. Auto Schedule

Describe which project functions are turned off for tasks using Manually Schedule mode.
Change the task mode from Manually Schedule to Auto Schedule and back.
Identify tasks that are in Manually Schedule mode by the task mode column and shape on the
Gantt c
Describe situations that are particularly appropriate for using Manually Schedule.
Describe the limitations that a user must be aware of when using Manually Schedule mode.

Practice the following

Step 1: open the project "Tournament"

Step 2: Change the tasks from Manual mode to Auto mode
Step 3: Set new task default mode to "Auto"
Step 4: Identify the changes, when switching between Manual mode and Auto mode

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Module 5- LAB 1

Creating a Work Breakdown Structure

Learn how to create and manipulate WBS.

Learn how to utilize an Outline.
Learn how to create notes within tasks
Learn how to utilize an Outline.
Learn how to hyperlink project artifacts to your project plan.
Learn how to create reoccurring tasks.

Practice the following

Step 1: Create a new project with the following tasks

Initiation
Evaluation
Charter
Planning
Scope Statement
Project Team
Plan Schedule
Budget
Execution
Lay Foundation
Evaluate
Pour Concrete
Interior Work
Electrical
Plumbing
Exterior Work
Finishing Touches
Control
Resource Management
Cost Management
Risk management
Closeout
Audit
Site cleanup
Document Handover
Step 2: Construct a WBS based on the picture
Step 3: Add the following notes to “initiation” task,
“In this phase the project idea is defined, evaluated and then authorized”.
Step 4: Set the task “Document Handover” as a milestone task.
Step 5: In “Control” task create a reoccurring task “monitor” to repeat every week on Sunday
Step 6: Enable “WBS outline” for all tasks
Step 7:Add hyperlink to an existing file in the first summary task.

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Module 6- LAB 1

Identifying Task Relationships

Identify the different ways to create dependent relationships

Format a Network diagram.
Modifying dependency lines.
Modifying items to be shown on the critical path.

Practice the following

Step 1: Open Project "Woodenhouse"

Step 2: Find different ways to create relationships between tasks
Step 3: Apply styles to Network Diagram

Step 4: Modify the dependency lines

Step 5: Enable critical path and modify the items to be shown on critical path

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Module 7- LAB 1

Defining Resources within Project

Add holidays to a standard calendar.

Applying different types of calendars to a project and analyzing the impact to the project
schedule.
Applying vacation schedules to the calendar.
Replace resources based upon the resource’s calendar.

Practice the following

Step 1: Open Project "Software"

Step 2: Set Friday and Saturday as non working days
Step 3:Set September 23 as a holiday
Step 4: Change the working time of trainer for a month to 8:00 to 2:00
Step 5: Add vacation for developer for one month
Step 6:Try changing resources based on the availability

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Module 8- LAB 1

Making Work Package Estimates

Analyze the impact of duration, work, and labor.

Create material resources and assigning cost to the resource.
Understand how to leverage Project statistics
Apply a material resource to a task and examine the impact to project costs

Practice the following

Step 1: Opent the project"Simple Training project"

Step 2: Set Planning and purchase resources as Fixed duration tasks

Step 4: Add computer as a material resource and add cost to it

Step 3: Set Training A, Band C as fixed unit tasks
Step 4: Assign resources to the tasks and analyze the impact of duration work and labor
Step 5: Add cost column to task sheet and find the task's cost
Step 6: Check project statistics to analyse the project cost

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Module 9- LAB 1

Creating an Initial Schedule

Reviewing changes that can have a positive or negative impact on the project plan.

Practice the following

Step 1: Opent the project"criticalpath"

Step 2: Analyze the critical path by changing schedule criticalpath.mpp

Step 3:Add critical and free slack columns on task sheet( identify slack)
Step 4:Assign resource A to task 2 and task 4
Step 5:View and track task schedule with task inspector
Step 6: Review the project by changing the task schedule

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Module 10- LAB 1

Create a Resource Leveled Schedule

Evaluate the project’s resource plan using the resource views.
Adjust the schedule manually.
Adjust the schedule using the leveling feature.

Practice the following

Step 1: Opent the project"Software"

Step 2: Identify the overallocated resources Software.mpp

Step 3: View the over allocation in team planner view/ resource usage view / resource sheet
Step 4: Solve over allocation manually or with resource leveling tool

Step 5: view the overall cost and schedule of the project

Step 6: Analyse the project statiscs

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Module 11- LAB 1,2&3

Managing the project

Use Project Statics to see the changes in a project plan.

Use the variance tables to understand the changes in a project plan.
Understand the value of baselining.
Understand the value of Baselining a project.
Understand how to Enter Actuals and measuring their impact.
Understand how variance is calculated with cost, finish and work.

Practice the following

Step 1: Open the project"woodenhouse"

Step 2: Set first baseline to the project Woodenhouse.mpp

Step 3: Set tasks 1,2 and 3 are completed 100% and took only one day to complete

Step 4: Add a columns actual cost and cost variance

Step 5: Analyze the column values and project statistics

Step 6: Analyze the report views to understand the impacts of entering actuals

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Module 12- LAB1

Formatting Output and Printing Reports

Create new fields to group.

Create new group fields.
Create new views.
Learn how to leverage Microsoft Project’s View Report features.
Learn how to create a Visual Report.

Challenge

Step 1: Open the project"NewProductLaunch"

Step 2:Create a new report to show the work NewProductLaunch

.mpp
Step 3: Name title as "Task Analysis"

Step 4: Insert a PIE chart

Step 5: Set filter "Critical"

Step 6: Set Group By "Resource" and Level by "Level 2"

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Module 13- LAB1

Managing Multiple Projects

Learn how to create a master project file.

Open Resource Pool.
Learn how to look for over-allocated resources.

Challenge

Step 1: Open projects "Sub project A" and "Sub project B"

Step 2:Add Resource pool of Sub project B to Sub project A

Step 3: Create a project and add task Master Project

Step 4: Add subprojectA and subprojectB as subprojects

Step 5: Assign resources to the projects and check whether it reflects in the subprojects

Step 6: check over-allocated resources

Step 7: Reschedule tasks to resolve overallocation

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Module 14- LAB1

Advanced topics

Learn how to create a macro that will automate a process.

Challenge

Step 1: Open project "criticalpath"

Step 2: Create a macro to highlight and group the critical tasks (Save the macro in global file) criticalpath.mpp

Step 3: Run the macro in another project "Software"

Software.mpp

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