Expatriate Documents

Name :
Passport No :
Job Title:

Expatriate Documents
No Name of Document Original/Copy

1 Passport of the expatriate Scan Color Copy

2 Citizenship Revocation (Proof) Scan Color Copy

3 Digital Photograph of the expatriate (4 cm x 6 cm) Scan Color Copy

4 Proof of Health Insurance of the expatriate Scan Color Copy

5 Curriculum Vitae and Resume Scan Color Copy

6 Bank Statements last 3 months Scan Color Copy

7 Reference Letter from the previous company Scan Color Copy

8 Degree Certificate Scan Color Copy

9 Work Contract of the expatriate Scan Color Copy

10 Job Description (150 - 800 characters) Scan Color Copy

11 Preferred Indonesia diplomatic post where Telex VTT is to be collected

12 Preferred Port of Entry into Indonesia

13 Planning of the Residential Address in Indonesia Scan Color Copy

14 Vaccine Certificate Scan Color Copy

15 Statement Letter Attached Kindly filled with applicant name and put E-
Scan Color Copy
Signature/Wet Signature
Family Member (if any)
Spouse
No Name of Document Original/Copy
 1 Passport of Spouse Scan Color Copy

2 Passport Photo 4x6 with red background Scan Color Copy

3 Marriage Certificate Scan Color Copy

Children
NO Name of Document Original/Copy

1 Passport of Children Scan Color Copy

2 Passport Photo 4x6 with red background Scan Color Copy

3 Birth Certificate Scan Color Copy

4 Covid Vaccine Certificate Scan Color Copy

Statement Letter Attached Kindly filled with applicant name and put E-
5 Scan Color Copy
Signature/Wet Signature
 Comment

Validity of Passport must be at least 18

months

if ex WNI

to be provided by the applicant

to be provided by the company:

- the Insurance Company must exist in
Indonesia

to be provided by the company/applicant

- expatriate must sign the document at the
bottom of the document

to be provided by the company:

- must be in English or Indonesian
language
- Minimum USD 10,000

to be provided by the applicant

to be provided by the applicant

to be provided by the company.

- must be in Indonesian language;
- must follow the MoM Work Contract's
Template

to be provided by the company

to be informed by the assignee

to be informed by the assignee

to be informed by the applicant

to be provided by the applicant

to be provided by the applicant

Comment
Validity of Passport must be at least 18
months

to be provided by the company:

- must be in English or Indonesian
language
Comment
Validity of Passport must be at least 18
months

to be provided by the company:

- must be in English or Indonesian
language
to be provided by the company:
- must be in English or Indonesian
language

to be provided by the company:

- must be in English or Indonesian
language
 Start Date :

ITAS Process with expatriate who had active ITAS in other company
PROCESS TIMELINE
RPTKA 10 business days
Notification to Pay DPKK 5 Business days
Payment PNBP and Telex eVitas 3 business days
Kitas & Merp 5 business days
on ITAS process Passport held by Jakarta Immigration Office and one day between the time, there will be ph
Immigration Office

Note: The notification can be submitted after we received completed requirement document of the Assignee, proper document,
 Done
25 November - 4 December 2023
5 December - 8 December 2023
15 January - 22 January 2024
ween the time, there will be photo session in Jakarta

of the Assignee, proper document, sponsor letter and information needed for Notification submission
 Saki Kitai

PROCESS TIMELINE Estimate Date

Submit Document to JAK OPS - 08-Jan-24
RPTKA 20-25 business days 11-Jan-24
Notification to Pay DPKK 12 Business days 15-Feb-24
Payment PNBP and Telex eVitas 10 business days 28-Feb-24

The Telex VITAS will be issued for the Foreign Worker & allows them to fly to Jakarta by 29th Feb
2024.
If foreign worker do not enter indonesia within 3 months after 29 Feb, the approval will be
automatically Void and we have to redo the whole process.

The foreign worker will take biometric session and photo at the immigration post at the
airport which may take approximately 30 minutes or more to process, depending on the
number of applications.
 Jane Von Rabenau
PROCESS TIMELINE Estimate Date
Complete document submited done 18-Sep

EPO from Previous company PIC will be 3 business days 3 Oct 2023
from previous Company
RPTKA 20-25 business days 7-Nov
Notification to Pay DPKK 12 Business days 23-Nov
Payment PNBP and Telex eVitas 10 business days 7-Dec

The Telex VITAS issued for the Foreign Worker allows them to fly to Jakarta by
December 7, 2023. However, if the Telex VITAS expires within 3 months and is not used
before its expiry date, we must initiate the process again
The foreign worker will take biometric session and photo at the immigration checking at
the airport which may take approximately 30 minutes or more to process, depending on
the number of applications.
Enter Using Single Entry Business Visa then convert to Work Permit
PROCESS TIMELINE
Single Entry Business Visa 7-10 Business Days
Enter Using Single Entry Business Visa then convert to Work Permit
Family can Enter Indonesia using Tourist Visa sponsored by Company
RPTKA Done
Notification to Pay DPKK
(Stamp from Immigration in Airport are 5 business days
required)
IMTA Process 2 Business days

Converted From Visa to Work Permit

15 Business days
(Real Passport are Required)

During this process Goverment Indonesia will need to have home visit

Staff and Family need to attend immigration downtown to do biometric- Rio will work with agent on this
 Mr/Ms X

nvert to Work Permit

onsored by Company
Done

ed to have home visit

metric- Rio will work with agent on this

 Start Date :

ITAS Process with expatriate who had active ITAS in other company
PROCESS TIMELINE
Notification Process & DPKK Payment 5 Business days
Payment PNBP and Telex eVitas 7 Business days
EPO from Previous company 3 business days
Kitas & Merp 12 business days

On EPO and KITAS process Passport held by Jakarta Immigration Office and one day between the time, there w
Jakarta Immigration Office

Note: The notification can be submitted after we received completed requirement document of the Assignee, proper document,

7
 Mr/Ms X

day between the time, there will be photo session in

of the Assignee, proper document, sponsor letter and information needed for Notification submission
 PROCESS TIMELINE Estimation Date
RPTKA Done
Notification to Pay DPKK 8 business days

Address Mutation 2 business days

20 bussiness days (Passport Held by Jakarta

Immigration))between the days Immigration
officer will come to your address to interview
Changing Sponsor from BCG to
with your wife, (your wife must shown real
Ali's wife
document which we will submit the scan and
there will be biometric session in Immigration
office
20 bussiness days (Passport Held by Jakarta
Immigration)between the days Immigration
officer will come to your address to interview
ITAP (IJIN TINGGAL TETAP)
with your wife, (your wife must shown real
Local Registration : document which submit and there will be
biometric session in Immigration office
a. Police Report (STM);
b. KTP (Indonesian ID) and KK 20 business days
(Kartu Keluarga)
c. Existence Report (LK).

*Note: Sponsor Changing process will start when we receive the documents above from you, Immigration officer will give update 1 bus

1. Original Domicile Certificate from your appartment

2. Original paspor
3. Original “ Buku Nikah”
3. Your Wife Scanned color KTP with married status and latest KK
4. Scanned Color surat nikah yang dilaporkan ke Dinas Kependudukan dan Catatan Sipil
5. Scanned Color pengantar pernikahan from Embassy when married
7. Scan color you and your wife birth certificate.

Proposed Timeline:
fficer will give update 1 business day before they come to your house and might reschedule but the timeline will be effected too.