IT1090 - Information Systems and Data Modeling

Information Systems and Data

Modeling
IT1090

Module Code | Module Name | Lecture Title | Lecturer SLIIT - Faculty of Computing
Contact Person
• Lecturer In Charge:
Mrs. Manori Gamage

• Lecturers:
Prof. Mahesha Kapurubandara
Mrs. Muditha Thissera
Mrs. Sanjeewi Chandrasiri
Mrs. Pradeepa Bandara
Mrs. Lokesha Weerasinghe

• Enrolment Key: IT1090

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
Ground Rules
• No food or drinks in the classroom.
• Mute all cell phones during the class session.
• No mini-conferences during the class session.
• Sending short bills(Chits) are not encouraged.
• Class attendance is compulsory.
• Attendance and active participation are required for the
tutorial classes.
• Be punctual (perform exactly at the time appointed).

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Learning Outcomes
Learning Description
Outcome

LO1 Explain the importance and impact of information systems in

business organizations.
LO2 Evaluate the information systems strategies to achieve
organizational goals.
LO3 Model data requirements using data models.
LO4 Apply formal methods to refine the data model.
LO5 Use SQL to store and modify the data in the database, and to write
queries to satisfy real world application level problems.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Module Delivery
• Lectures
• 2 × 1 hours of lectures per week

• Tutorials
• 1 × 1 hour tutorial per week

• Lab Sessions
• 2 × 1 hours of lab session per week

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Assessment Criteria
Assessment components Contribution to the Learning
final grade outcomes
covered
Continuous assessments
•Mid-term Examination 20% LO1-LO3
•Assignment 20% LO1-LO5
Final Examinations
•Final Examination (individual) 60% LO1-LO5
Total 100%

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Primary References
1. Laudon, K.C and Laudon, J.P., Management Information Systems: Managing
the Digital Firm, 13th ed., Pearson Prentice Hall
2. Ramakrishnan, R. and Gehrke, J., Database Management Systems, 3rd ed.,
McGraw-Hill
3. SQL Server 2016 Documentation
4. Elmasri, R. and Navathe, S.B., Fundamentals of Database Systems, 5th ed.,
Addison-Wesley.
5. Silberschatz A., Korth H.F. and Sudarchan S., Database Systems Concepts, 3rd
ed., McGrawHill , 1996
6. Connolly and Begg, Database Systems: A Practical Approach to design,
Implementation and management, 3rd ed., Addison-Wesley

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

IT1090 - Information Systems and Data Modeling

Information systems in business

organizations
Lecture – 01

Module Code | Module Name | Lecture Title | Lecturer SLIIT - Faculty of Computing
Learning Outcome
• LO1: Explain the importance and impact of
information systems in business organizations.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

What is a System..?

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Example

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

A System
• An array of components that work together to achieve
a goal or goals

components work together achieve a goal

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
A System
• Accepts input
• Processes input
• Produces output

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

A System
• May have multiple goals
• E.g: Goals of the human body
• To Be Alive (Ultimate Goal)
• To Work
• To Survive

• Contains Subsystems

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

What is a Subsystem..?

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
A Subsystem
• is a component of a system, it can also be considered a system in its
own right.

Human
Body

Respiratory Skeletal Muscular Digestive Nervous

System System System System System

• have sub-goals that meet the main goal

• transfer output to other subsystems

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Subsystems Transfer Output to Other
Subsystems
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
What is an Information System..?

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

An Information System
• is a collection of components that work together to
provide information to help in the operations and
management of an organization.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Information Systems
• An Information System collects, processes, stores, analyzes, and
disseminates information for a specific purpose

• Information System is an arrangement of people, data, processes,

information presentation, and IT that interact to support and improve day-
to-day operations in an organization (As well as support the problem
solving and decision making needs of various people)

• An Information System is not necessarily be computerized

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Components of an Information System

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

 Components of an Information System

• Hardware - Equipment such as computers

• Software - Instructions for the equipment
• Stored Data - Facts stored in the system
• Personnel - People who operate the system
• Procedures - for the user to follow

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Examples of Information Systems
• Library Information Systems
• Banking systems
• Inventory control systems
• Billing systems
• Hospital management systems
• Hotel reservation systems

What are the information systems you know..?

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
E.g.: – SLIIT Library Information System

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

E.g.: – SLIIT Library Information System

• Let’s look at the library

information system at SLIIT
which provides the facility to
borrow books for studies
• Borrowing involves; students
and staff registering to the
system, selecting the desired
material from the library and
library assistant recoding it
against the studentID

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

 E.g.: – SLIIT Library Information System

• What information does this system provide?

• Periodically the system reports on the books available,
books overdue, membership
• Calculates fines for overdue books
• Check for valid membership

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

 E.g.: – SLIIT Library Information System

• How does this information helps?

• This helps the Librarian to decide whether to understand
the needs of the membership (add new books), track the
borrowings and over dues, easy communication with
membership

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Functions of an Information System

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Functions of an Information System
• An Information System accepts facts or data from
outside the system, stores and processes the facts,
and produces the results for use outside the system

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Functions of an Information System
• Input Function accepts the input data from outside
the system.
• Storage Function retains input data and retrieves
stored data.
• Processing Function calculates and in other ways
manipulates the input and stored data.
• Output Function produces results of processing for
use outside the system.
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
Functions of an Information System

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Characteristics of Useful Information
• Not all information is useful
• Useful information should be:
• Relevant
• Complete
• Accurate
• Current
• Obtained economically (in business)

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Information Systems Users
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
Information System Users
• An information system user is a non-computer
oriented person who gains some benefit from using
an information system in his or her personal or work
life
• Sometimes called as an end-user, to distinguish from
computer professionals

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Information System Users
When you go to a fast food restaurant and buy
a hamburger, the counter person is the user of
the retail food system

When you go to a retail goods store and buy some

essential items, the cashier is the user of
the point of sales system

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Types of Information Systems Users
• Direct Users - Users may use an information system
directly by pressing keys on a computer keyboard or
by operating a piece of equipment that sends input
data to a computer
• Eg.: A person using spreadsheet software to do financial
projections
• In-direct Users - A user may use an information
system indirectly by having someone else enter the
data and receive the output which is then given to the
user
• Eg.: A sales manager who receives periodic, printed sales
reports
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
Any information system you
know..??

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Are Systems Unique..?
• Some systems are unique to a particular industry;

Eg.: Health care industry

• Patient-scheduling systems
• Nursing allocation systems
• Pharmaceutical systems

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Are Systems general…?
• Some systems are general enough for the use in a
variety of industries;
• Inventory
• Payroll
• Billing
• Invoice Processing
• Human Resource Management
• Personal Productivity software
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
The Categorization of Information Systems
• So, we need a way to categorize Information
Systems…there are many ways;
• By number of people whose work is affected by the
system
• By organizational structure
• By major functions
• By support provided

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Types of Information Systems
• Personal Information Systems
• Workgroup Information Systems
• Organizational Information Systems
• Inter-organizational Information systems
• Global Information systems

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

 Benefits of Information Systems

•Better information
•Improved service
•Increased productivity
•Competitive Advantage

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

How organizations use IS Today
• Information systems transform business
• Increase in wireless technology use, Websites
• Increased business use of Web technologies
• Cloud computing, mobile digital platform allow
more distributed work, decision-making, and
collaboration

• Globalization opportunities
• Internet has drastically reduced costs of operating
on global scale
• Presents both challenges and opportunities

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

How organizations use IS Today
• In the emerging, fully digital firm
• Significant business relationships are digitally enabled and
mediated
• Core business processes are accomplished through digital
networks
• Key corporate assets are managed digitally
• Digital firms offer greater flexibility in organization and
management
• Time shifting, space shifting
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
How organizations use IS Today

Growing interdependence
between ability to use
information technology and
ability to implement
corporate strategies and
achieve corporate goals.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

How organizations use IS Today
• Business firms invest heavily in information systems to
achieve six strategic business objectives:
1) Operational excellence
2) New products, services, and business models
3) Customer and supplier intimacy
4) Improved decision making
5) Competitive advantage
6) Survival

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

1) Operational excellence
• Improvement of efficiency to attain higher profitability
• Information systems, technology an important tool in
achieving greater efficiency and productivity

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

1) Operational excellence
• E.g.:
• PickMe’s vehicle reservation system connecting driver and traveler
based on location based services (GPS).

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

1) Operational excellence
• E.g.:
• Pizzahut’s ordering system providing an interactive menu
for customers to place an order.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

1) Operational excellence
• E.g.:
• Cargill’s Foodcity’s point of sales (POS) system allows the
counter person to calculate payments.

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

2) New products, services, and business
models
• Business model: describes how company produces,
delivers, and sells product or service to create wealth
• Information systems and technology a major enabling
tool for new products, services, business models

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

2) New products, services, and business
models
• E.g.:
• Online business model of Amazon.com

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

2) New products, services, and business
models
• E.g.:
• Apple’s iTunes

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

2) New products, services, and business
models
• E.g.:
• Google’s apps store for mobile applications

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

3) Customer and supplier intimacy
• Serving customers well leads to customers returning, which raises
revenues and profits
• E.g.:
• High-end hotels that use computers to track customer preferences
and use to monitor and customize environment

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

3) Customer and supplier intimacy
• Intimacy with suppliers allows them to provide vital inputs, which
lowers costs
• E.g.:
• Brandix’s information system which links supplier to contract
manufacturer

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

4) Improved decision making
• Without accurate information:
• Managers must use forecasts, best guesses, luck
• Leads to:
• Overproduction, underproduction of goods and services
• Misallocation of resources
• Poor response times
• Poor outcomes raise costs, lose customers

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

4) Improved decision making
• E.g.:
• Verizon’s Web-
based digital
dashboard to
provide
managers with
real-time data
on customer
complaints,
network
performance,
line outages
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
5) Competitive advantage
• Delivering better performance
• Charging less for superior products
• Responding to customers and suppliers in real time

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

5) Competitive advantage
• E.g.:
• Online banking for customers

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

5) Competitive advantage
• E.g.:
• UPS online product tracking system for shipping and
delivery

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

6) Survival
• Some industries are heavily dependent on technology
• Hence all businesses in the industry need to maintain
the basic technologies used in the industry

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

6) Survival
• E.g.:
• ATM systems for banks

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

End of Lecture - 01

Questions..?
IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera
Reference
• K. C. Laudon and J.P. Laudon, “Management
Information Systems: Managing the digital Firm”,
Chapter 1, INFORMATION SYSTEMS IN BUSINESS
TODAY, 13th Ed, 2014

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

Next Lecture
• Process Mapping

IT1090| ISDM | Lecture 1 |Mrs. Muditha Thissera

IT1090 - Information Systems and Data Modeling

Business Processes Mapping

Lecture – 02

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SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Lecture 02 - Recap

• How organizations use IS Today – Strategic business

objectives
• Operational excellence
• New products, services, and business models
• Customer and supplier intimacy
• Improved decision making
• Competitive advantage
• Survival

2
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Learning Outcomes

• LO2: Evaluate the information systems strategies to

achieve organizational goals

3
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Session Outcome
After completing this session you will be able to;

1. Develop complete consistent process maps

2. Effectively analyze flow charts to identify

improvement opportunities.

4
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IT1090 - Information Systems and Data Modeling

What is a Business Process?

• A business process is a collection of interrelated activities that
takes one or more kind of inputs and creates an output that is of
value to the customer.

Lets walk to McDonald’s. Your favorite fast food restaurant.

What kind of business processes you can find there?

Example: Preparing a Burger Meal

• Activities
Take order, prepare meal, deliver meal
• Inputs
Burger bun, meat, tomatoes, potatoes, labor, etc.
• Output
Hamburger 5
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Why Process Mapping?

Because…
These questions require a good, documented and
communicated understanding of business processes!

• How do the processes look like?

• How do we know that we manage our processes well?
• How can we train staff in our processes?
• How can we ensure required process compliance?
• How can we design and use IT to support our processes?
• How can we organize and conduct process improvement?

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Process mapping?

Break down the process in to activities/steps and

visualize it pictorially to highlight the flow of
performing them.

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IT1090 - Information Systems and Data Modeling

Process mapping - Characteristics

• A visual representation of a flow of a process for a
product or service.
• Within specified boundaries.
• Uses symbols and arrows to display inputs, outputs,
tasks performed and task sequences.
• Helps to analyze the process.
• Also referred to as Flow charts or Flow Diagrams.
• First step in Process improvement effort.

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IT1090 - Information Systems and Data Modeling

Questions to understand the process

flow
• What is happening?

• When is it happening?

• Who is doing it?

• Where is it happening?

• How long does it take?

• How is it being done?

• Why is it being done?

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SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Developing a Process Map

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IT1090 - Information Systems and Data Modeling

Process Mapping - Notations

Start or End point

A Manual operation depicted as a sub process

Totally automated activity depicted as a sub-process

Decision

Process flow direction

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IT1090 - Information Systems and Data Modeling

Process Mapping – Notations Cont.

Document Database

Multidocument Delay

Off-page connector Another Process

Phase Separator

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IT1090 - Information Systems and Data Modeling

Example:
Start Note:
• use terminator/start symbol
to show start and end of the
Activity / A process
Sub process 1 delay

• Use off page reference to

link to another process map
page
Activity /
Decision
No Sub process 3
• Use delay symbol to show
when delays occurs: waiting
Yes on queue’s, waiting for an
event, etc.
Activity / End of the
Sub process 2 Process • Always try to identify timing
for each activity + total
phase time
13
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Possible process map drawing

Page 1 Page 2
documents A phase:
Time:

Process Ending
If P2 1 1 P3 Activity
Starting P1 Yes

documents
No
document

P3 File-away

Different
process

14
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IT1090 - Information Systems and Data Modeling

Example: Travelling process

Leave from home Bus ticket
Get a ticket

Walk towards
the bus halt Wait until
bus reach
to the
Waiting destination
for a halt
bus

Ring the bell

A bus
reached to
the bus No
halt?
Get down the bus

Yes

Reach to the
Get in to the bus Walk to the Destination
destination
15
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Class Activity – Draw a Process Map

for the following process
Register for hostel accommodation

• Go to hostel and Request a ‘Registration Request Form’

from hostel manager.
• Hostel manager gives a RR form to student, and inform
of last date and time to submit the form to hostel
manager.
• Student Fill in the registration request form.
• Hand-over registration form and Student ID to hostel
manager.
• Hostel manager checks the RR form.
• Hostel manager record the student registration in
student registration book.
• Hostel manger files the form in current registration
request forms file.

16
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IT1090 - Information Systems and Data Modeling

Answer:
Student
Receiving a Issue a RR form RR form Registration
Registration Request with deadlines Book

Waiting for
the form
submission Record Registration

Documents Files the RR Form RR forms file

submitted
by the No
student?
End of the
Yes Process
Filled RR
form & Checks RR form
Student ID

Checks RR form
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IT1090 - Information Systems and Data Modeling

Analyzing a Process Map

[Purpose of analyzing is to improve the process]

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IT1090 - Information Systems and Data Modeling

Questions to improve the process:

• What problems do you experience with the process?

• Where can the process be improved?

• Describe the ways in which other people do this process differently?

• Does the process always work this way, are there exception?

• What happens when things get really busy, do people do things differently?

• What happens when people go on leave, is it a problem to get everything done?

• What are all the documents that can be used in this process?

• What reports does this process produce and how are they used?

• At what stages are the documents handed over to others?

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IT1090 - Information Systems and Data Modeling

Class Activity :
Analyze this
process map and
prepare a list of
questions to ask in
order to improve
the process.

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IT1090 - Information Systems and Data Modeling

Benefits
• Gives everyone a clear understanding
of the process

• Identify different steps in the process with the right order.

• Easy to learn and understand.

• Helps to identify non-value-added operations.

• Good communication language and supports team/group work.

• Keeps everyone on the same page.

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IT1090 - Information Systems and Data Modeling

Next Lecture
• Modern Information Systems in Business

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IT1090 - Information Systems and Data Modeling

End of Lecture 02

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IT1090 - Information Systems and Data Modeling

Answer for the class activity

(Filling the order)
• How does the process decide whether the credit is good or bad? Is there any threshold credit limit
which distinguish between good and bad. Does the process follow that customer credit validation rule
for all the customers in a similar manner or is does it vary from one customer to another?
• When refusing the order, how does the process communicate that with the customer?
• When the customer has breached the credit limit, what are the strategies in the process to encourage
customer to pay back his credit. Is it included in the scope of this process?
• Does the company have an automated inventory management system?
• When scheduling shipment how does the process interact with the shipping company?
• In addition to the customer, who are the other parties that receive the bill? (such as accounting dept.)
• Are product inventory and material inventory both handled by the same inventory management
system or by two systems separately?
• What are the sub processes of shipment scheduling and production scheduling?
• How does the order material process communicate with the external vendor?
• How long (average time) does it take to make the product? What if the customer does not agree to
wait if that production time is too long?
• What are the remedies that we can try out to reduce the delays in production scheduling and order
material etc. ? 24
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Modern Information Systems

Lecture – 03

1
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Lecture 03
• What is a business process.?
• How business processes work
• What are its components

2
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Learning Outcomes
• LO2: Evaluate the information systems strategies to
achieve organizational goals

3
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Session Objectives
At the end of this session, you will be able to;

• Explain the evolution of Computing world.

• Compare and contrast various modern Information

Systems including Enterprise Systems.

• Know what are real world examples for various modern

IS.
• Identify advanced technologies used in Modern IS.

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Evolution of Computing World

Early computers: Computing in 1945
• Extremely difficult to use
• Large & expensive
• Used by specialists for scientific calculations etc.

Harvard Mark I
ASCC: IBM Automatic Sequence Controlled Calculator
55 feet long, 8 feet high, 5 tons
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IT1090 - Information Systems and Data Modeling

Computing Paradigms Cont.

Late 1950s - 1970s, Mainframe computers and dumb terminals
• Batch processing
• Time sharing
• No graphical interfaces

In 1980s
• Invention of a microprocessor
• Development of PC’s - major landmark
• Start using computers by people, customers
and end users of Business organizations

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IT1090 - Information Systems and Data Modeling

Computing Paradigms Cont.

Today (This era)

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IT1090 - Information Systems and Data Modeling

What made this change?

• Advancement of technology
• Rapid advances in speed and capacity
• Pervasiveness of Internet
• E-enabled world
• Wireless, portable devices
• Any where, Any time work capability

Technology is configured into Information systems

that help manage information to improve
organizational performance.

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Key Idea:
Get ready to adopt to the modern world
with modern Information Systems!!!!

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Modern Information Systems

Office Process
Automation Control
Systems Systems

Decision Enterprise
E-Commerce
Support Systems
Systems
Systems

IoT BI(Business
Cloud based (Internet Intelligence) Systems
Systems of Things)
Systems

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Office Automation Systems (OAS)

Used to manage the administrative functions in an office environment and
are often critical to service-based industries.
OASs intended to increase the productivity of office workers.
Ex:
Groupware
Assists teams of people working together through facilities such as email and
teleconferencing within or between companies

Document imaging process (DIP)

Converts documents into digital format using a scanner
which can then be stored, retrieved and manipulated
across a computer network.
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IT1090 - Information Systems and Data Modeling

Office automation systems Cont.

Workflow management systems (WFMS)
Automate a business process by providing a structured
framework to support the process as follows:-
– Assign tasks to people.
– Allow collaboration between people
sharing tasks.
– Retrieve information needed to complete
a task e.g. customer details.
– Provide an overview of the status of each task.
– Used in conjunction with DIP to provide automated
routing of documents.
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IT1090 - Information Systems and Data Modeling

Process control systems

These systems support and control manufacturing

processes.
Ex:
CAD/CAM (Computer Aided Design/Computer Aided
Manufacturing)–

provides a graphics program which allows the design (CAD)

and automated manufacture (CAM) of components.
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Expert systems
Based on Artificial Intelligence technologies.
Computer system that emulates the decision-making ability of
a human expert.
Represent the knowledge and decision-making skills of
specialists.

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Expert systems Cont.

MYCIN: medical diagnosis

The first well known medical expert
system to help doctors, who are not
expert in antibiotic drugs. It prescribes such drugs for blood
infections with the dosage adjusted for patient's body
weight.

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Enterprise Systems
Support the business processes of an organisation across any
functional boundaries that exist within that organisation.

Customer

Supplier

Business Organization
Business partners

Use internet technology to connect the business with suppliers,

customers and partners.
Main elements of Enterprise systems are ERP, CRM, SCM and SRM.
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Enterprise Systems Cont.

Enterprise applications from SAP

Watch video on
SAP BUSINESS SUITE 7
RETAIL DEMO

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Enterprise Systems Cont.

Enterprise Resource Planning(ERP) Systems:
• ERP provides a single integrated solution from a single
supplier for major business functions such as marketing,
finance etc.

• Advantage of ERP is it removes ‘information islands’

(separate applications and data in different parts of the
company).

• Disadvantages of ERP include high cost, major change

required for implementation and need to change working
methods to software.

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Enterprise Systems Cont.

ERP system in comparison to separate functional applications

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Enterprise Systems Cont.

Supply Chain Management (SCM) Systems:
A supply chain consists of the series of activities that moves
materials from suppliers through the organisation to customers.
Activities involves
• Warehouse Management,
• Logistics management,
• Transportation Management,
• Demand Forecasting,
• sales forecasting,
• Manufacturing planning and controlling,
• Marketing,
• Quality Planning,
• Financial Planning, …..
Ex: QuickBase, SAP SCM, Infor SCM
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Enterprise Systems Cont.

Customer Relationship Management (CRM) Systems:
CRM systems analyze customer interactions and data throughout the customer
lifecycle, with the goal of improving business relationships with customers, assisting in
customer retention and driving sales growth.

Designed to integrate the range of

information systems that contain information
regarding the customer.

Also, It collects and compile customer data

through company's website, telephone, live chat, direct mail, marketing materials and
social media.

CRM provides customers' personal information, purchase history, buying preferences

and concerns. That enables giving individual attention to the customer.

Helps to know your Customer well and treats individually.

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Enterprise Systems Cont.

Supplier Relationship Management (SRM) Systems

These systems refer to all the activities involved with obtaining items from a supplier,
including procurement, transportation and warehousing.

Aim to streamline and make more effective the processes between an enterprise and its
suppliers

Procurement is an important aspect of SRM as the cost of materials can represent a

substantial amount of the total cost of a product or service.

Choosing a supplier is another important aspect of SRM.

SRM is a component of SCM information flow.

Lead to lower production costs and a higher quality,

but lower priced end product.
Popular Vendors:
12 Technologies, Manugistics, PeopleSoft, SAP
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E-Commerce Systems
What is E-Commerce?
E-commerce is usually associated with buying and selling
over the Internet
or
Conducting any transaction involving the transfer of
ownership or rights to use goods or services through a
computer-mediated network
Thomas L. Mesenbourg, Measuring Electronic Business:
Definitions, Underlying Concepts, and Measurement Plans

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E-Commerce Systems Cont.

Service eCommerce Service

provider Transaction consumer

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E-Commerce Systems Cont.

Service eCommerce Service

provider Transaction consumer

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Cloud based Systems

Cloud computing –
Provides availability of entire computing infrastructure
(HW/SW) over the Internet.

Users purchase computing capacity on-demand (as need

arises or decreases).

Free of Capital Expenditure, Staff and maintenance cost

Work from anywhere.

Cloud based backup and recovery solutions.

Any Information System can be converted in to a cloud based

system.
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Cloud based Systems Cont.

Cloud Service Providers:

Saleforce.com
Google Cloud Platform (GCP)
Oracle Cloud,
Amazon Cloud Drive
Microsoft Azure
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Cloud based Systems Cont.

Popular Cloud based systems:

Systems that store, access data and programs

(Infrastructure) over the cloud/internet.

Ex:
• Oracle NetSuite - a complete cloud-based ERP
solution on Oracle Cloud.

• Office 365 – provides group of software and related

services to subscribers such as email, OneDrive (Cloud
storage) on MS Azure
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IoT (Internet of Things) Systems

IOT Concept:
The Internet of Things (IoT) is a network of objects each embedded with
sensors(things) which are connected to the Internet.

This concept is connecting any device with an on and off switch to the
Internet. This includes everything from mobiles, air conditioners,
headphones, wearable devices and almost anything.

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IoT (Internet of Things) Systems Cont.

Without IoT…

With IoT…

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IoT (Internet of Things) Systems Cont.

IoT makes anything “SMART” enhancing every aspect of life with the power of data collection
(through sensors), AI algorithms and networks.
Ex:
Sensors connected to your refrigerator and cabinets
detect when milk and your favorite cereal run low, then
automatically place an order with your preferred grocer.

Sensors such as heart rate monitors, blood pressure

monitors, implant in your body, track you and when it
breaches the risk level analyze and diagnose the critical
condition, automatically send details to your doctor and the
ambulance come to pick you to the hospital.

IoT systems have applications across industries through their unique flexibility and ability to
be suitable in any environment.
Ex:
Transportation and logistics , Healthcare, Agriculture,
Smart environment (home, office, plant), Personal and social,
Energy and power
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BI(Business Intelligence) Systems

Process

Raw Data Information

meaningful and support
decision making
Ex: Reports with
organized information
Facts Business Analytics
Ex: Data in an
Application form
Intelligence/
more meaningful and Knowledge
predictable information to
better decision making
(specially for strategic
management for strategic
planning) BI
Ex: Prediction on profitability
of a product with existing and
Systems
future market condition.
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BI(Business Intelligence) Systems Cont.

• BI systems analyze/mine organizations raw data and
Information to reveal insights of the business and build
intelligence to help a business make faster and more
accurate decisions.

• BI systems uses techniques such as data mining, statistics,

online analytical processing, querying and reporting.

• Integrate data/information from across the enterprise. (Big

Data).

• Illustrates business intelligence in the areas of customer

profiling, customer support, market research, market
segmentation, product profitability, statistical analysis,
inventory and distribution analysis, . . .
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BI(Business Intelligence) Systems Cont.

Existing systems:
Yellowfin Oracle Business Intelligence
Enterprise Edition OBIEE

http://www.oracle.com/technetwork/middleware/bi-
https://www.yellowfinbi.com/ enterprise-edition/overview/index.html?ssSourceSiteId=opn

SAP Business Intelligence SISENSE

https://www.sisense.com/
http://www.sap.com/pc/analytics/business-intelligence.html SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Technologies behind Modern

Information Systems
• Internet (WWW)
• Mobile Technology
• Sensor networks
• Global Positioning Systems (GPS)
• Cloud Computing and Virtual environments
• Object tracking technologies Ex. RFID(Radio Frequency
IDentification) , NFC (Near Field Communication)
• Wireless communication
• Artificial Intelligence (AI)
• Distributed storage – Ex. Hadoop
• Payment gateways (Credit card payment)
• Web Services

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Data Management within

Information Systems Context
Data is one of the important aspects of any kind of
Information System.
Modeling and managing data is a fundamental
requirement for a successful Information System.

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Reference
• K. C. Laudon and J.P. Laudon, “Management
Information Systems: Managing the digital Firm”,
INFORMATION SYSTEMS IN BUSINESS TODAY, 13th
Ed, 2014

37
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Learning Outcomes
• LO2: Evaluate the information systems strategies to
achieve organizational goals

38
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Next Lecture
• Data Modeling
• (Introduction to Database and DBMS)

39
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End of Lecture 03

40
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Introduction to Database
Modelling

Lecture - 04

1
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Introduction to Database
To better understand what drives the design of databases,
first need to understand the difference between data and
information.
➢ What is Data?
➢ What is Information?
➢ What is Database (DB)?
➢ What is Database Management System (DBMS)?

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File based Approach

This is one of the obsolete approach which used to data
management. Such a system would typically consist of a
set of application programs (separate computer files) that
perform various tasks. Each program would define and
manage its own data.
Basic File Terminologies
➢ Data
➢ Field
➢ Record
➢ File

Cont.
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Cont.

File based Approach

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Cont.

File based Approach

Billing Purchasing
Program Program

Accounts Buyer Inventory Vendor

Customer
receivable file file file
file
file

Sales Order
Accounts Payable Processing Payroll
Program Program Program

Inventory Employee
Vendor Invoice Customer
file file
file file file

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Cont.

Database Approach
Limitations of Conventional File-based Approach:

➢ Uncontrolled redundancy ( data redundancy)

➢ Data inconsistence
➢ Inflexibility
➢ Limited data sharing
➢ Poor enforcement of standards
➢ Extensive program maintenance

Directed Reading Section 1.1 and 1.2 in Elmasri and Navathe.

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Database Approach
➢ Arose because:
Definition of data was embedded in application
programs, rather than being stored separately and
independently
No control over access and manipulation of data
beyond that imposed by application programs

➢ Result:
The Database and Database Management System
(DBMS).

Cont.
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Database Approach
Order Dept. Accounting Payroll
Dept. Dept.

Program Program Program

A B C

Ordering Invoicing Payroll

filing System System
System

Back Inventory Customer Inventory Employee

Orders Master Master Pricing Master
file file file file file

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Database Approach

Cont.
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Cont.

History in a Nutshell
➢ First DBMS: Bachman at General Electric, early 60’s
(Network Data Model). Standardized by CODASYL.
➢ Late 60’s : IBM’s IMS (Inf. Mgmt.Sys.) (Hierarchical Data
Model).
➢ 1970: Edgar Codd (at IBM) proposed the Relational Data
Model. Strong theoretical basis.
➢ 1980’s -90’s: Relational model consolidated. Research on
query languages and data models => logic-based
languages, OO DBMSs => Object-relational data model
(extend DBMSs with new data types)

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Cont.

Database system Environment

Database system environment normally can be considered
to have five major parts.
➢Hardware
➢ Software - Operating System Software, DBMS Software
Application Program and Utilities
➢ People - System Administrators, DB Administrators, DB
Designers, System Analyst and Programmers, End
Users
➢Procedures
➢Data

Directed Reading Section 1.4, 1.5 and 1.6 in Elmasri and Navathe.
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Cont.

Database Management System

“Database is a logically coherent collection of data with
some inherent meaning.”

DBMS is a collection of programs that enables users to

create and maintain a database

“DBMS is a general purpose software system that facilitates

the processes of defining, constructing, manipulating, and
sharing databases among various users and applications”

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Cont.

Three-Tier Architecture of a DBMS

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Cont.

Three-Tier Architecture of a DBMS

The main objective of the three-schema architecture is to
separate a user’s views of the database from the way that
the data is physically represented.
➢All users should be able to access same data
➢A user’s view is immune to changes made in other views
➢Users should not need to know physical database storage
details
➢DBA should be able to change database storage structures
without affecting the users’ views
➢Internal structure of database should be unaffected by changes
to physical aspects of storage
➢DBA should be able to change conceptual structure of database
without affecting all users

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Three-Tier Architecture of a DBMS

Defines DBMS schemas at three levels:
➢Internal schema at the internal level to describe
physical storage structures and access paths. Typically
uses a physical data model.
➢Conceptual schema at the conceptual level to
describe the structure and constraints for the whole
database for a community of users. Uses a conceptual or
an implementation data model.
➢External schemas at the external level to describe the
various user views. Usually uses the same data model as
the conceptual level.

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Cont.

Three-Tier Architecture of a DBMS

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Cont.

Data Independence
Data Independence is the capacity to change the
schema at one level of a database system without
having to change the schema at the next higher
level
➢Logical Data Independence: Change conceptual
schema without having to change external schemas
and their application programs.
➢Physical Data Independence: Change internal
schema without having to change conceptual
schema.

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Data Independence

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Database Design
Why is Database Design important?

Without careful planning you may create a database that…

• contains unnecessary data which occupies the storage space
• omits data required to create critical reports
• takes a considerable time to respond to user questions
• produces results that are incorrect or inconsistent
• is unable to accommodate changes in the user's
requirements

A poorly designed database will require more time in the

long-term…!

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Database Design process

1.Requirements Analysis
What does the user want?

2.Conceptual Database Design

Model Data requirements using a Conceptual Data Model --> ER model

3.Logical Database Design

Model Data requirements using a Logical Data Model → Relational Data Model

4.Schema Refinement
Fine tune the result

5.Physical Database Design

Implementation of the design using a Database Management System

6.Security Design
Implement Controls to ensure security and integrity

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Data Modeling
What is a Data Model?
• A data model focuses on what data should be stored in
the DB and how it should be organized
• Without representing the data as a database would see
it, a data model represents the data as the user sees it
in the ‘real world’
• A data model can be considered similar to an
architect's building plan

The goal of the data model is to make sure that all data objects
required by the database are completely and accurately represented

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Types and Examples of Data Models

1) High Level Conceptual Data Models

• Provide concepts for presenting data in ways that
are close to the way people perceive data.

Ex: Entity Relationship Model/Diagram

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Entity Relationship (ER) Model

Represents data as ‘real world’ Objects (Entities)

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Types and Examples of Data Models

…
2) Record-based Logical Data Models
• Provide concepts users can understand but are not
too far from the way data is stored in the computer

Ex: Hierarchical Model,

Network Model,
Relational Model,
Object Oriented Model, etc…

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Hierarchical Model

Represents data as a hierarchical tree structure. Each branch of the

hierarchy represents a number of related records.

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Network Model

Represents data as record types

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Relational Model

Represents data as relations/tables

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Properties of a good Data Model

• Completely and accurately represents the data
requirements of the end users/application
• Uses simple notations and natural language so it can be
easily understood by the end user
• Detailed enough to be used by a database designer to build
the database.
• Eliminates redundant data
• Independent of any hardware and software constraints
• Adapts to changing requirements with minimum of effort

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Database Design process (Revisited)

1.Requirements Analysis
What does the user want?

2.Conceptual Database Design *

Model Data requirements using a Conceptual Data Model --> ER model
3.Logical Database Design *
Model Data requirements using a Logical Data Model → Relational Data Model
4.Schema Refinement *
Fine tune the result
5.Physical Database Design
Implementation of the design using a Database Management System

6.Security Design
Implement Controls to ensure security and integrity

* Will be discussed in this module

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Step 1: Requirements Analysis

The goals of the requirements analysis are:
• to determine the data requirements of the database in
terms of objects
• to identify and describe the information about these objects
• to identify the relationships among these objects
• to identify different transactions that will be performed on
the database
• to identify performance, integrity, security or administrative
constraints to be imposed on the database
• to identify design and implementation constraints if any (ex:
specific technologies, hardware and software, programming
languages, policies, standards, etc…)

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Step 1: Requirements Analysis…

Information needed for the requirements analysis can be gathered
in several ways:
• Review of existing documents –
Can become familiar with the organization/ activity you need to
model by reviewing the existing documentation. Ex: existing forms
and reports, written guidelines, job descriptions, personal
narratives, etc…
• Interviews with end users –
Can organize individual/group meetings with the end users. Can use
a blackboard, flip chart, or overhead transparencies to record
information gathered from the interviews.
• Review of existing automated systems –
Can review the system design specifications and documentation, if
the organization already has an automated system

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Step 2: Conceptual Database Design

The information gathered in the requirements analysis phase is used

to create a:

high-level description of the data in a conceptual data model or

Semantic Data Model.

Eg. ER Model

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Step 3: Logical Database Design

• In this step, we determine the DBMS to implement the

database & also the data model.

• We utilize the conceptual schema created in the

previous step and convert it into a schema of a
particular data model* (e.g. Relational Data Model )

• *we will cover this in the next two lectures.

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Step 4: Schema Refinement

The schema created by the logical database design

phase is further refined for potential problems such
as redundancies.

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Step 5: Physical Database Design

In this step, performance criteria are taken into

consideration and further enhancements to the
schema & creation of indexes are considered.

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Step 6: Security Design

Different user groups and their roles are identified.
Appropriate levels of access are then provided to the
data ensuring that users have access to only the
necessary data.
Eg. Bank
Customer – read access
Teller – read/update (limited)
Manager – read/update

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End of Lecture - 04

Questions ?

37
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Data Modelling using ER

diagrams
Lecture - 05

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Learning Outcome
• LO3: Model data requirements using data models

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Conceptual Modeling
ER Diagrams
• Many versions of ER-diagrams; differ both in their
appearance and in their meaning
• We will use the version appearing in the book
(Database Management Systems by Elmasri
Navathe)
• Have a formal semantics (meaning) that must be
thoroughly understood, in order to create correct
diagrams

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Entity-Relationship (ER) Model

Requirements gathering

Conceptual database design

high level data model(ER)created

The 2 main constructs of the ER model:

Entities ,Relationships.

different books use different graphical notation.

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ER Diagrams

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E-r Notation
SYMBOL MEANING
ENTITY

WEAK ENTITY

RELATIONSHIP

IDENTIFYING
RELATIONSHIP

ATTRIBUTE

KEY ATTRIBUTE
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E-r Notation
SYMBOL MEANING
MULTIVALUED ATTRIBUTE

COMPOSITE ATTRIBUTE

DERIVED ATTRIBUTE

E1 R E2 TOTAL PARTICIPATION OF E2 IN R

E1
1
R
N
E2 CARDINALITY RATIO 1:N FOR E1:E2 IN R

STRUCTURAL CONSTRAINT (min, max)

R
(min,max)
E
ON PARTICIPATION OF E IN R
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Entity
• An entity is an object in the real world with an independent
existence (place, person, car, house, company, job, university, etc).

• A collection of similar entities is called an entity set.

• Graphically,

ENTITY STUDENT
• First letter of each word in the entity name is uppercase
• E.g., Student

• Normally an entity is named using a ‘noun’ or ‘noun phrase’

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Attributes

• An entity is described using a set of attributes

• Graphically, Oval.
Attribute

• For example staff has 3 attributes

• Name Name
• Position
• Salary STAFF Address

Age
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BOC Network

• BOC is the largest bank network having over 5,000

branches and over 500,000 customers. Customers can
open accounts in any bank branch.
• Identify
• Entities
• At least 3 attributes /entity

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SLIIT Student Registration

New students are required to produce their national ID

card number, name, address, age, date of birth and
gender during the registration process. they are also
required to select the degree program of their choice.
The programs are selected based on the entry criteria,
specialty, duration, fees etc.
• Entity ?
• Attributes ?

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Entity Set
Example: name, id, age & salary are attributes in Employee
entity
Salary
salary name
e1
age id
e2 Age
e3 EMPLOYEE
e4
e5 Id
e6
…
Name
Employee Entity set
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Example

Name Manf

JUICE

• Entity set Juice has two attributes, name and

manf (manufacturer).
• Each Juice entity has values for these two
attributes, e.g. (JustJUice, Anheuser-Busch)
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Domain of an Attribute

The domain of an attribute specifies the set of

possible values that the attribute can have.

age : integer values from 0 - 120

name: 20 character string

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Composite Attributes

• Composite attributes can be divided into smaller

subparts.

Graphically,
Name EMPLOYEE

Surname Middle_name
First_name

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Your Turn!!

Think about the library database.

• Identify entities , attributes and domain of
attributes

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Multi valued Attributes

• Attributes containing multiple values are called

multivalued attributes. Double lines
STUDENT

E-mail
Surname First_name

gmail , yahoo, SLIIT e-mail address

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Your Turn!!

• Give an example for a multi valued attribute in library

database

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Derived Attributes

• Some attributes can be derived - called derived

attributes. Dotted line
• For example, age is derived from date of birth &
current date.
Employee

age
name

Derived attribute

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An exercise
stuNu stuName stuMajor stuDob stuHrs stuYr stuGpa stuAge
m

210345 Aunt Annie IT, Fine Art 14 Feb 23 2 3.26 26

6 1990

300638 Bert Baxter IT 23 Jun 33 3 2.59 24

1 1992

200782 Corinne IT, 5 Oct 27 1 3.59 25

4 Creevey Education 1991

765080 David Doo Arts 28 Aug 16 1 0 22

2 1994

963596 Eli Edwards Arts, 15 Nov 35 2 2.73 24

2 Teaching 1992

211384 Fiona IT 30 Jul 28 2 3.27 26

3 Fawcett 1990

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Tick where applicable

Attribute simple single- composite multivalue derived
valued d
stuNum

stuName

stuMajor

stuDob

stuHrs

stuYr

stuGpa

stuAge

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Key Attributes
• key attribute - Minimal set of attributes which
uniquely identify an entity in the entity list. Underlined
salary name
e1
age id
e2
e3
e4
e5
e6
…
Employee Entity set

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Primary Key

• There can be multiple key attributes called candidate

keys in a single entity.

• A single candidate key is designated as the

primary key. Name

Employee

Candidate
eid nic
key

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Composite Key
• Sometimes, a group of attributes make up the key. This
is called a composite key.

• Example :
Composite key = (student no + Unit Number + marks)

ST ID Unit ID Marks
IT1601 IT103 85
IT1601 IT104 78
IT1602 IT103 72
IT1603 IT104 82
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 Super Key
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• Any other set of attributes that uniquely identify

a tuple is called the superkey of a relation
Student ( SID, Name, Address, Contact, GPA)
• What is the minimal set of attributes that
uniquely identify the relation ?
• SID =Referred to as Primary Key

• (SID + Name) Is this unique?

• Yes, but NOT the minimal set
• Referred to as Super Key

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Students should enroll for courses. Student need to

provide studentID number, name, address , date of
birth, gender, contact number when he/she is going to
register for a course. University keeps track of course
number , course name , offering faculty ,duration and
course fee of each course.

How do you represent this scenario ?

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How do we find the course name of the student IT160001

name
address
phone

student gender

courseNo
studentID dob

course coursename
fee

duration faculty

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 Relationship
IT1090 - Information Systems and Data Modeling

• Relationship is an association among two or more

entities.
• Collection of similar relationships - relationship set .
• Shown as a line connecting the associated entities,
labelled with the name of the relationship.

• Normally a relationship is named using a ‘verb’ or

‘verb group’.
N 1
Student registers Course

relationship
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Example: Relationships

name addr name manf

Bar Sells Juice Bars sell some

juices.
regNo
Drinkers like
Frequents Likes some juices.

Drinkers frequent
some bars.
name Drinker addr

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Degree of a Relationship

Degree of a relationship is the number of participating

entities in the relationship.

• Degree / Number of Entities = 2 Or binary

N 1
Student registers Course

relationship
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Degree of Relationship

• = no of participating entities
• Relationships can be classified based on their degree
into
– Binary – relationship with two participants-
Degree/No of Entities = 2
– Ternary – relationship with three participants
Degree/No of Entities = 3
– Quaternary – relationship with four participants
Degree/No of Entities = 4

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Ternary Relationships

• Sometimes, we need a relationship that connects

more than two entity sets.
• Suppose that drinkers will only drink certain juices at
certain bars.
– Our three binary relationships Likes, Sells, and
Frequents do not allow us to make this distinction.
– But a 3-way/ ternary relationship would.

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A Typical Relationship Set

Bar Drinker Juice

Joe’s Bar Ann Avocado super
Sue’s Bar Ann Apple Lite
Sue’s Bar Ann Watermelon cool
Joe’s Bar Bob Mango Lite
Joe’s Bar Bob Avocado super
Joe’s Bar Cal Avocado super
Sue’s Bar Cal Apple Lite

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Ternary Relationship
name addr name manf

regNo Bar Juice

Preferences

Drinker
name addr
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Ternary relationship
name
Location
name dname
ssn lot did budget

Each employee can work at

most in one department at Employees works_In Departments
a single location

12-233 D10

12-354 •
•
D12

12-243
• D13
12-299 • Rome

London

Paris

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 Cardinality
IT1090 - Information Systems and Data Modeling

The cardinality ratio for a binary relationship specifies

the number of relationship instances that an entity
can participate in.
• There are three types of cardinality ratios for binary
relationships.

• one-to-one (1: 1)
• one-to-many (1 : N)
• many-to-many. (N : M)

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One-to-One relationship

An employee manages at most one department. A

department can have only one manager managing it.

1 1
Employee Manages Department

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Your Turn !!

• Think about the Library database and give an

example of a 1:1 relationship

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ONE-TO-MANY RELATIONSHIP

• An employee works in at most one department.

N 1
Employee Works in Department

• This is a one-to-many (or many-to-one) relationship

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Example: One - Many Relationship

• Favorite, from Drinker to Juice is one-many.

• A drinker has at most one favorite juice.
• But a juice can be the favorite of any number of
drinkers, including zero.

Drinker N Favorite
1 Juice

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Your Turn !!

• Think about the Library database and give an

example of a 1:N relationship

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Many-to-many relationship

• An employee can work on several projects. A project can

have many employees working on it.
M N
Employee Works on Project

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Example: MANY - Many Relationship

• Likes, from Drinker to Juice is many-many.

Drinker like Juice

N M

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Your Turn !!
• Think about the Library database and give an example
of a N:M relationship

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Exercise
Identify the Cardinality
• Doctor patient
• Principal School
• Mother child
• Husband wife
• Teacher Student

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Rosell, 23 years old, a diploma holder joined the ‘ABC’

company as a management trainee. She joined the
Production department on 01/01/2005. When Rosell
successfully completed her Commerce degree, she was
promoted as Finance Executive and transferred to the
Finance department from 02/02/2006.
Considering her MBA qualification, the management of
the company promoted her as Assistant Manager -
Business Development and transferred to the Business
Development department with effect from 03/03/2008.

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Descriptive Attributes

A relationships can also have descriptive attributes .

Used to record information about the relationship
rather than any one of the participating entities.
since
startdate

N 1
Employee Works in Department

Nimal works in accounts dept since 2008

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Descriptive Attributes

1/2/99

e011 1/2/09
HR
e022
1/5/01
Sales
e033 1/2/07
Marketing
e044
1/3/05

Departments
Employees
Work_in

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Attribute on Relationship

Bar Sells Juice

price

Price is a function of both the bar and the juice,

not of one alone.

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ER Diagram

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Your Turn !

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IT1090 - Information Systems and Data Modeling

Your Turn !!!

• Identify the entities -> nouns

• Identify the relationships -> verbs

• Determine
– Cardinality

– Participation (total / partial)

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Restrictions- constraints
What is the criteria to become a student at SLIIT?
Register for a degree
Mandatory /compulsory

Student MUST be registered in a degree

Restriction - Constraint
How do we present this information in the data
base??

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• Student must be registered in a degree.

• N 1
Student Register Course

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Participating Constraints

• Participating constraint specifies whether the

existence of an entity depends on its being related
to another entity via the relationship type.

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Participation Constraints

• For example, if we specify that an employee must

always work for a department.
• Then we say that the relationship “works in” is in total
participation from employee entity to department
entity. (double lines) → total participation

Employee Works in Department

Employee must work in a department

Department may or may not have employees

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E-R Model (contd.)

• If the relationship is not in total participation, then it

is known as in partial.

• For example, from Department to Employee

• Department may or may not have Employees

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Participation Constraints

Participation Constraint
Student?

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Weak Entity

• Parents employed?
• Does the company cover THE CHILDRENS
medical insurance?
• How do you claim your medical bills
– Can you get it reimbursed or through your
parents
• Is the same coverage given to children after
resignation

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Weak Entity

Strong entity Weak entity

1 M
Employee covers Dependent
Double lined box

idid name age

age

Partial key

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Weak Entity
• Some entities can’t exist on its own.
• Its’ existence-dependent on another entity, i.e.,
it cannot exist without the entity with which it
has a relationship.

• It inherits the part of the primary key from the

entity to which it is related.

• Entity types without any key attributes is called

weak entity types.

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• The attributes in the weak entity participating

in the key are called partial keys.

• The owner entity and the weak entity

participates in an identifying relationship.

• The cardinality of the identifying relationship is

either one-to-one or one-to-many from owner
entity to weak entity.

• The weak entity must have total participation

in the identifying relationship.

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EXAMPLE- Weak Entity

address
atmID since transac# amount

1 type
N
ATM facilitates Transactions

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Recursive Relationship

• Have you formed your project groups

• What is the structure?
– Leader and members
1 N
Leader Leads Member

– Both leader and members are students

Student 1 Leads
N

XStudent

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E-R Model (contd.)

Student leads set of students in group assignments.

leads

Group leader Member

1 N

Student

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Recursive Relationship

• Entities participating in a relationship need not be

distinct. Such relationships are called recursive
relationships.

• Each entity in the relationship play a role in the

relationship. It is recommended to state the role in
recursive relationships.

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Recursive Relationships
• In most companies, each employee (except the CEO) is supervised
by one manager. Of course, not all employees are managers.

eno name eno name

1 N

X
Manager supervise Employee

salary salary
Job tittle Job tittle

eno name
1 Manager
Employee supervise

salary N Subordinates
Job tittle

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Your Turn !

• Draw an ER diagram for the following

requirements.

• A company database needs to store information

about employees (identified by NIC, salary,
position, phone, office);
• departments (identified by dno, with department
name and annual budget);
• children of employees (with name, and age as
attributes).

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• Employees work in departments; each department is

managed by an employee; a child must be identified
uniquely by name when the parent (who is an employee;
assume that only parent works for the company) is
known. We are not interested about a child once the
parent leaves the company.

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Alternate Notation – Min: Max

• Used to specify the number of possible occurrences of

each participating entity type in a relationship.

• Contains two parts

– Min
– Max
– For example, (0,1)
• Min = 0
• Max = 1

• Max of a multiplicity range denotes Cardinality

• Min of the range denotes Participation constraint
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THE (MIN,MAX) NOTATION

(1,1)
(0,1)

1 1

Employee may or may not mange a department. He can at

most
manage one department.
A department must be managed by an employee
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THE (MIN,MAX) NOTATION

(0,N)
(1,1)

N 1
(NNwork for a department. .
Employee must
A department may or may not have any employee
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Enhanced ER Modelling

• ER modelling does not capture all the semantics of

client’s domain, such as
• ‘ISA’ (‘is a’) relationship or specialization-
generalization
• ‘Manager’ entity type ‘is a’ sub entity of ‘Staff’
entity.

• Enhanced ER models represent the above

relationships, hence capture client’s domain more
comprehensively.

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Diagrammatic Representation of ‘ISA’

relationship
name
position
staffNo

Staff Specialization/generalization
indicator

ISA Both hourly employees &

contract employees
Belong to the type Staff
Hourly_Emp Contract_Emp

Hours worked
Contract_ duration
Hourly rate
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End of Lecture 05

Questions ?

75

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Logical Database Design &

Relational Model

Lecture - 06

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Learning Outcome
• LO3: Model data requirements using data models

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In this lecture you will learn

• What is logical database design?

• How to derive a logical model from the

information represented in the ER model
(conceptual model)

• We focus on one type of logical model which is

relational model

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Relational Model
• Data model on which most DBMS implementations
are based. CODD 1970

• Simple & elegant mod:

• Everything is a relation (= table)
Every relation is a table with rows & columns

• There are standard ways to convert from

the E-R model (conceptual model )

Relational model (logical model )

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Relational Model (contd.)

• The relational model represents the database as a
collection of relations.

• Relation consists of
– Relation schema
– Relation instance (table)

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Relation
• RELATION:
– Schema
– Instance

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Relation Schema
• Describes the column heads (attributes) of the
relation

– name of the relation,

– name of each filed,
– domain of each field
• Domain : is described by domain name and
set of associated values

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Relation Schema
Schema Name(relation name)
• Students
(sid:string,
name:string,
Field name login:string, domain
age :integer,
gpa :real )
• Domain GPA : real (0-4)

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Relation Instance
• Set of tuples or records or rows :
• Each tuple has the same number of fields as the
relation schema
Example : Relation Instance

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Degree of a relation
• The degree of R is the number of attributes in R
• (ID,Name,Address,Phone)=4

ID Name Address Phone

100 Sampath Moratuwa 01992883
110 Amali Colombo -3 01983733
120 Sanath Negombo null

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Example
Make a list of students in the class, keeping their ID,
name and phone number.

ID Name Phone
S01 Mike 111
S02 Elisa 222

This is the basic structure of the relation model, a

table or relation.

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Formalizing : Relations
• Definition: A relation is a named table of data
– Table is made up of rows (records or tuples), and columns
(attributes or fields)
• Not all tables qualify as relations. Requirements:
1. Every relation has a unique name
2. Every attribute value is atomic (not multivalued, not
composite)
3. Every row is unique (can’t have two rows with exactly the same
values for all their fields)
4. Attributes (columns) in tables have unique names
5. The order of the columns is irrelevant
6. The order of the rows is irrelevant

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Formalizing Key Fields

Primary key (PK)
• Minimal set of attributes that uniquely identifies a row
• This is how we can guarantee that all rows are unique

Foreign key (FK)

Set of attributes in a table that serves as a reference to the
primary key of another table

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Foreign Key
• A constraint involving two relations
– referencing relation
– referenced relation.
• Tuples in the referencing relation have attributes FK
(called foreign key attributes) that reference the
primary key attributes PK of the referenced relation
referencing Enrolled (cid ,grade, studid) FK

referenced Students (sid, name ,login, age, gpa)

PK
• Display the foreign keys by drawing an arrow from
the foreign key to the primary key
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Integrity Constraints IC
• DBMS must prevent entry of incorrect
information
• To prevent : Constraints / conditions are specified
on a relational schema = ICs
• Database which satisfies all constraints specified
on a database schema is a legal instance.
• DBMS enforces constraints - permits only legal
instances to be stored
• When the application is run the DBMS checks for
the violation and disallows the changes to the
data that violates the specified IC

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Integrity Constraints
• Specified and enforced at different times.

– Specified : When the DBA /end user defines

the data base schema
– Enforced : When database application is run
• DBMS checks for violations
• Disallow violating entries

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Integrity Constraints
Many kinds of ICs:

– Domain constraints
– Key constraints
– Entity integrity constraints
– Referential integrity constraints

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Domain Constraints
• Domain constraints: value in the Column must
be drawn from the domain associated with that
column

• Restricts the :
• Type
• Values that can appear in the field
Eg.
• Name Char (25)
• GPA (real >=0, =<4)
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Key constraints
• Is a statement that;
– A certain minimal subset of the fields of a
relation is a unique identifier for a tuple.

• Which Means
– Two tuples in a legal instance cannot have
identical values in all the fields of a key.

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Constraints…
• Entity Integrity Constraints: states that primary key
values cannot be null
• This is because primary key values are used to identify
the individual tuples.
• Referential Integrity Constraints
• Some times information stored in one relation is
linked to information stored in another relation.
• If one is modified the other must be modified to keep
the data consistent.
• An IC involving both relations must be specified
• IC involving 2 relations is a foreign key constraint.
• Foreign keys enforce referential integrity constraints
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Referential Integrity
• The value in the foreign key column ( can be either:
– a value of an existing primary key in the referenced
relation or a null

FK
PK Students
cid grade stuid
sid name login age gpa
Carnatic101 C 53666
53666 Jones jones@cs 18 3.4
Reggae203 B 53666
53688 Smith smith@eecs 18 3.2
Topology112 A 53650
53650 Smith smith@math 19 3.8
History105 B 53666

Enrolled
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DB operations & constraints

• IC are specified when a relation is created and enforced
(checked) when a relation is modified
• 3 types of modifications to the relation :
– Insert : inserts a new tuple(s) into a relation.

– Delete : delete tuple(s) in a relation.

– Update : changes the values of some attributes in

existing tuples .

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Insert operation
The insert operation can violate the following
constraints:
– Domain constraints (invalid value)
– Key constraints (duplicate key values)
– Entity integrity constraints (null primary key
value)
– Referential integrity constraint (non-existing
primary key value)

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examples
Students sid name login age gpa
53666 Jones jones@cs 18 3.4
53688 Smith smith@eecs 18 3.2
53650 Smith smith@math 19 3.8

• Domain constraints (invalid value)

Insert <‘abc’,’Tom’,’tom@lk’,’17’,3.2>into Students
– sid value is not in the domain
Enrolled cid Grade sid
IT A 53666
IS B 53650

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examples
Students sid name login age gpa
53666 Jones jones@cs 18 3.4
53688 Smith smith@eecs 18 3.2
53650 Smith smith@math 19 3.8

• Key constraints (duplicate key values)

Insert <‘53666’,’Tom’,’tom@lk’,’17’,3.2>into Students

Enrolled cid Grade sid

IT A 53666
IS B 53650

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examples
sid name login age gpa
Students
53666 Jones jones@cs 18 3.4
53688 Smith smith@eecs 18 3.2
53650 Smith smith@math 19 3.8

• Entity integrity constraints (null primary key value)

Insert <null,’Tom’,’tom@lk’,’17’,3.2>into Students

Enrolled cid Grade sid

IT A 53666
IS B 53650

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examples
Students sid name login age gpa
53666 Jones jones@cs 18 3.4
53688 Smith smith@eecs 18 3.2
53650 Smith smith@math 19 3.8

• Referential integrity constraint (non-existing primary key

value)
Insert <‘IT’,’A’,’53900’>into Enrolled

Enrolled cid Grade sid

IT A 53666
IS B 53650

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Delete operation
• Delete operation can violate referential integrity.
Enrolled Students
cid grade stuid sid name login age gpa
Carnatic101 C 53666 53666 Jones jones@cs 18 3.4
Reggae203 B 53666 53688 Smith smith@eecs 18 3.2
Topology112 A 53650 53650 Smith smith@math 19 3.8
History105 B 53666

• Two options:
• Reject the deletion
• Cascade the delete

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Update operation
• Update operation can be considered as a deleting
a tuple and re-inserting the tuple with new values
• All constraints discussed in Insert & Delete need to
be considered
– Domain constraints (invalid value)
– Key constraints (duplicate key values)
– Entity integrity constraints (null primary key
value)
– Referential integrity constraint (non-existing
primary key value)

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ER to Relational Mapping…
• In the Database Design process, we firstly derive a
conceptual model (ER Diagram)
• This model needs to be mapped to the relational
model in order to be implemented using a relational
DBMS (RDBMS). Moving from Conceptual (ER) to
lower level Logical Model (Relational)
• ER is independent of the details of the
implementation (relational, network or OO)_
• This section discusses the rules that can be used for
this process

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Mapping: Regular Entity

ER Model Relational Model

– Entity (strong) → Relation

– For example,
name ARTIST
ARTIST

Primary key Artist ID name

ID
Primary key
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Mapping: Composite Attribute

ER Model Relational Model
• Composite attributes → Set of simple atomic
attributes
EMPLOYEE

Employee surname firstname

fullname firstname

surname
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Mapping: Multivalued Attributes

ER Model Relational Model
• Multivalued attribute → Relation & Foreign Key

Employee
Employee
name id name

id
phone Employee_contact
phone id

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Mapping:1:1 with total & Partial

participation
• If there is a 1:1 relationship R from entity A to B
and if B is in total participation with A on R then
the foreign key is placed in B
Employee
eid

Employee Dept
manages Dept
dno mgreno
eid
dno
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Mapping:1:1 with total participation

▪ If there is a 1:1 relationship R from entity A to B and

if A and B are both in total participation with R then
A & B can be collapsed as 1 table

AB
A has B

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Mapping :1:N Conversion

 1:N relationships, post the identifier (Primary Key)
from the ‘one’ side as an attribute into the ‘many’
side
C-TYPE
C-MAX
C-NAME
Course
C-ID
TEL DIRECTOR

Is registered FK

N S-DEGREE

Student
S-DOB
S-ID S-NAME
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Mapping : M:N Conversion

FK

FK

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Mapping ..N-array Relationships

ER Model Relational Model
– N-ary relationship “Relationship”
relation and n
foreign keys A B
pkB
pkA

A B
R pkA pkB pkC pkD
r
C D
C D pkC pkD

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IT1090 - Information Systems and Data Modeling

Mapping Weak Entities … (contd.)

ER Model Relational Model
Weak Entity Relations and combination of
partial and primary
keys
1
Employee EMPLOYEE

Policy id
id
N

Dependents DEPENDENTS

id name age
name age
SLIIT - Faculty of Computing
IT1090 - Information Systems and Data Modeling

Your Turn – Map to a Relational

Schema

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Lecture Outline
• ER-to-Relational Mapping Algorithm
– Step 1: Mapping of Regular Entity Types
• Multivalued attributes.
• Composite attributes

– Step 2: Mapping of Weak Entity Types

– Step 3: Mapping of Binary 1:1 Relation Types
– Step 4: Mapping of Binary 1:N Relationship Types.
– Step 5: Mapping of Binary M:N Relationship Types.
– Step 6: Mapping of N-ary Relationship Types.

SLIIT - Faculty of Computing

IT1090 - Information Systems and Data Modeling

Summary of Mapping constructs

and constraints
Table 7.1 Correspondence between ER and Relational Models

ER Model Relational Model

Entity type “Entity” relation
1:1 or 1:N relationship type Foreign key (or “relationship” relation)
M:N relationship type “Relationship” relation and two foreign keys
n-ary relationship type “Relationship” relation and n foreign keys
Simple attribute Attribute
Composite attribute Set of simple component attributes
Multivalued attribute Relation and foreign key
Value set Domain
Key attribute Primary (or secondary) key

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IT1090 - Information Systems and Data Modeling

End of Lecture 06

Questions ?

43
SLIIT - Faculty of Computing
Information systems and Data Modeling (IT 1090)
Lecture 07 – Schema Refinement

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Learning Outcome
• LO3: Apply formal methods to refine the data
model

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Database Design process

1.Requirements Analysis
What does the user want?
2.Conceptual Database Design
Defining the entities and attributes, and the relationships between these
--> The ER model
3.Logical Database Design (Map ER to Relational Schema)
4.Schema Refinement (fine tune )
5.Physical Database Design
Implementation of the design using a Database Management System
6.Security Design
Implement Controls to ensure security and integrity

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Normalization
• Conceptual Modeling is a subjective process

• Therefore, the schema after the logical database design phase may not be very
good (contain redundant data)

• However, there are formalisms to ensure that the schema is good.

• This process is called Normalization

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Normalization
• Relational database schema = set of relations
• Relation = set of attributes
• How we group the attributes to relations is
very important
• Normalization or Schema Refinement help
determine “GOOD” relations

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Purpose of Normalization
• To avoid redundancy by storing each ‘fact’ within
the database only once.
• To put data into a form that conforms to relational
principles (e.g., single valued attributes, each
relation represents one entity) - no repeating
groups.
• To put the data into a form that is more able to
accurately accommodate change.
• To avoid certain updating ‘anomalies’.
• To facilitate the enforcement of intergrity
constraints.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Redundancy and Data Anomalies
Redundant data is where we have stored the same
‘information’ more than once. i.e., the redundant data
could be removed without the loss of information.
Example: We have the following relation that contains staff and department details:

staffNo job dept dname city

SL10 Salesman 10 Sales Stratford

SA51 Manager 20 Accounts Barking

DS40 Clerk 20 Accounts Barking

OS45 Clerk 30 Operation Barking

s
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
staffNo job dept dname city
SL10 Salesman 10 Sales Stratford

SA51 Manager 20 Accounts Barking

Such
‘redundancy’
DS40 Clerk 20 Accounts Barking could lead
to the
OS45 Clerk 30 Operations Barking following
‘anomalies’

Insert Anomaly: We can’t add a new a dept without inserting a member of staff
that works in that department

Update Anomaly: Change the name of the Accounts dept to Finance dept. We have
to change all other records to avoid update anomaly.

Deletion Anomaly: Employee SL10 resigns. We remove the record. With that we
lose all information pertaining to the Sales dept.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Repeating Groups
Is an attribute (or set of attributes) that can have more than one
value
staffNo job dept dname city contact number
SL10 Salesman 10 Sales Stratford 018111777, 018111888, 079311122

SA51 Manager 20 Accounts Barking 017111777

DS40 Clerk 20 Accounts Barking

OS45 Clerk 30 Operations Barking 079311555

Repeating Groups are not allowed in a relational design, since all

attributes have to be ‘atomic’ - i.e., there can only be one value
per cell in a table!

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Schema Refinement

A relation with redundancy can be refined by

Decomposing the relation into smaller relations…
• contain the same information
• with no redundancy

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Problems related to decompositions
What problems (if any) does a given
decomposition cause?
To help:
Two properties of decompositions:
• Loss-less join property
• Dependency preserving property
Normal forms have been proposed to preserve
above properties.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Loss-less join property
Loss-less join property: we might lose
information if we decompose relations…
S R1 R2

S P D S P P D
S1 P1 D1 S1 P1 P1 D1
S2 P2 D2 S2 P2 P2 D2
S3 P1 D3 S3 P1 P1 D3

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Loss-less join property (contd.)
Joining them together, we get spurious tuples…

R1 R2 S P D
S1 P1 D1
S1 P1 D3
S2 P2 D2
S3 P1 D1
S3 P1 D3

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Dependency-preserving property

• Consider previous example

• Dependency-preserving property: The set of
dependencies in relation S can be verified by a set
of dependencies in relation R1 and relation R2
R1 R2
S
S P D S P P D
S1 P1 D1 S1 P1 P1 D1
S2 P2 D2 S2 P2 P2 D2
S3 P1 D3 S3 P1 P1 D3

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Informal Guidelines
Guideline 1 : The relation’s semantics should be clear
and easy to explain.
Attributes of different entities (EMPLOYEEs,
DEPARTMENTs, PROJECTs) should not be mixed in
the same relation
Only foreign keys should be used to refer to other
entities

Do not combine attributes from multiple entity types

and relationship types in to a single relation

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Informal Guidelines
Guideline 2 : Minimize the storage space used by the
base relations and design a schema that does not
suffer from the insertion, deletion and update
anomalies.

Relations
suffer from
anomalies

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Informal Guidelines (contd.)
Guideline 3 : Relations should be designed such that
their tuples will have as few NULL values as possible
Attributes that are NULL frequently could be placed in
separate relations (with the primary key)
• Reasons for nulls:
attribute not applicable or invalid
attribute value unknown (may exist)
value known to exist, but unavailable
Guideline 4 : Design schemas so that they can be joined
with equality conditions on attributes that are primary
key , foreign key (this will avoid spurious tuples
generated).
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Formal Process
Formal process for good relational schema:
• To avoid the above mentioned issues in the
relational schema, we can apply a formal process
called Normalization
• Normalization is based on functional
dependencies

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Functional Dependencies
• FDs are used to specify formal measures of the
"goodness" of relational designs
• FDs and keys are used to define normal forms for
relations

Chapter 10-
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency

• A functional dependency, is a constraint between

two sets of attributes
• denoted by X → Y,
•X functionally determines Y
•Y is functionally dependent on X
• where X and Y are sets of attributes in relation R,
specifies the following constraint:
Let t1 and t2 be tuples of relation R for any given
instance
Whenever t1[X] = t2[X] then t1[Y] = t2[Y]
where ti[X] represents the values for X in tuple ti
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency

• Describes the relationship between attributes in a

relation.
• If A and B are attributes of relation R, B is
functionally dependent on A (denoted A → B), if
each value of A is associated with exactly one
value of B.
• (A and B may each consist of one or more
attributes)

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency

(Ssn,Pnumber) -> Hours (SSN & PNUMBER detrmines hrs emp work on a
project)
Ssn -> Ename
Pnumber -> (pname, plocation) (PNUMBER determines pname & location)

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency

Trivial :- staffNo, sName → sName

staffNo, sName → staffNo

NonTrivial :- staffNo, sName → salary

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency
Given a set of FDs F, we can infer additional FDs that
hold whenever the FDs in F hold
Armstrong's inference rules:
IR1. (Reflexive) If Y subset-of X, then X → Y
IR2. (Augmentation) If X → Y, then XZ → YZ
(Notation: XZ stands for X U Z or {X, Z})
IR3. (Transitive) If X → Y and Y → Z, then X → Z

Additional inference rules that are useful:

(Decomposition) If X → YZ, then X → Y and X → Z
(Union) If X → Y and X → Z, then X → YZ
(Psuedotransitivity) If X → Y and WY → Z, then WX → Z

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Functional dependency
Closure of a set F of FDs is the set F+ of all FDs that can be
inferred from F

Closure of a set of attributes X with respect to F is the set

X + of all attributes that are functionally determined by X

X + can be calculated by repeatedly applying IR1, IR2, IR3

using the FDs in F

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Normalization
• Key points:
– Redundancy is based on functional dependencies
– Therefore, normalization is based on functional
dependencies
– Therefore, relational database schema need to be
refined
• Schema Refinement Steps:
– Determine Functional dependencies for relation
– Find all keys in relation
– Normalize the relation
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Database basics - review
Review of some terms
• Key: A key is a superkey with the additional
property that removal of any attributes from the
key will not satisfy the key condition (minimal set
of attributes)
•eg : Student-No
• Superkey: Set of attributes S in relation R that
can be used to identify each tuple uniquely.
•eg : ( Student-No, name)

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Database basics - review
• Candidate Key: Each key of a relation is called a
candidate key
• Primary Key: A candidate key is chosen to be the
primary key
• Prime Attribute: an attribute which is a member
of a candidate key
• Nonprime Attribute: An attribute which is not
prime

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Stages of Normalization
• There are many Normal Forms proposed to reduce redundancies

Unnormalised
(UDF) Remove repeating groups
First normal form
(1NF)
Remove partial dependencies
Second normal form
(2NF)
Remove transitive dependencies
Third normal form
(3NF) Remove remaining functional
dependency anomalies
Boyce-Codd normal
form (BCNF)
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Un-normalized Normal Form (UNF)
A relation is un-normalized when it has not had any
normalization rules applied to it, and it suffers from various
anomalies

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization - 1st Normal Form
• A relation R is in first normal form (1NF) if domains of all attributes in the
relation are atomic (simple & indivisible).
• Avoid multi valued & composite attributes
• Remove repeating groups into a new relation

Steps from UNF to 1NF:

Remove the outermost repeating group and create a new relation
Add to this relation a copy of the PK of the original relation.
Name the new relation
Determine the PK of the new relation
Repeat steps until no more repeating groups.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization - 1st Normal Form

For example:
DEPARTMENT (Dname,Dnumber, DMGRSSN, (DLocation))

DEPARTMENT

DNAME DNUMBER DMGRSSN DLOCATIONS

Research 5 333445555 {Mathara, Kandy, Colombo}

Administration 4 987654321 {Malabe}
Headquarters 1 888665555 {Colombo}

• Department is in UNF
• Department relation not in 1NF
• How to take into 1NF ?
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Solution

: Create a separate DEPT_LOCATION relation with foreign key

DEPT_LOCATIONS
• Remove the attribute
DNUMBER DLOCATIONS DLOCTION and place it in a
1 Colombo separate relation
4 Malabe DEPT_LOCTIONS along with
5 Mathara the primary key DNUMBER of
5 Kandy DEPARTMENT.
5 Colombo
• The PK is the combination
DEPARTMENT {DNUMBER, DLOCTION}
DNAME DNUMBER DMGRSSN
• This decompose the non-INF
relation into two INF relation.
Research 5 333445555
Administration 4 987654321
Headquarters 1 888665555

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Full Functional Dependency

A functional dependency, X → Y is a full functional

dependency if removal of any attribute A from X means that
the dependency does not hold
TEACH (i.e. (X –{A}) → Y does not hold )
STUDENT COURSE TEACHER CAMPUS
Narayan Database ABC Colombo
Smith Database XYZ Malabe
Nalin Operating Systems Samantha Colombo
Kamal Operating Systems ABC Malabe
Janith Database ABC Colombo
Ranil Operating Systems Samantha Colombo
Saman Operating Systems ABC Malabe
Ruwan Database XYZ Malabe

{Teacher, Campus} → Course Teacher does NOT determine

course
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 2nd Normal Form
• A relation R is in second normal form (2NF) if every nonprime
attribute A in R is not partially dependent on any key of R
• Remove partial functional dependencies into a new relation
Example: Not in 2NF
TEACHER CAMPUS COURSE ADDRESS
Kapila Colombo Database BoC Merchant Tower
Nuwan Malabe Database New Kandy Road
Samantha Colombo Operating Systems BoC Merchant Tower
Kapila Malabe Operating Systems New Kandy Road

Partial dependency

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 2nd Normal Form
Steps from 1NF to 2NF:
Remove the attributes that are only partially functionally dependent
on the composite key, and place them in a new relation.

Add to this relation a copy of the attribute(s) which are the

determinants of these offending attributes. These will automatically
become the primary key of this new relation.

Name the new relation

Rename the original relation

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 2nd Normal Form
Example: After normalized into 2NF
TEACHER CAMPUS COURSE

Kapila Metro Database

Nuwan Malabe Database
Samantha Metro Operating Systems
Kapila Malabe Operating Systems

CAMPUS ADDRESS
Metro BoC Merchant Tower
Malabe Malabe Campus

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
EMP_PROJ
SSN PNUM HOURS ENAME PNAME LOC

FD1
FD2
FD3

FD1 SSN PNUM HOURS

FD3
FD2 SSN ENAME PNUM PNAME PLOC

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 3rd Normal Form
• A relation R is in 3rd normal form (3NF) if every
– R is in 2NF, and
– No nonprime attribute is transitively dependent on any key
– Remove transitive dependencies into a new relation

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 3rd Normal Form

Steps from 2NF to 3NF:

• Remove the offending attributes that are
transitively dependent on non-key attribute(s),
and place them in a new relation.
• Add to this relation a copy of the attribute(s)
which are the determinants of these offending
attributes. These will automatically become
the primary key of this new relation.
• Name the new relation.
• Rename the original relation.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization – 3rd NormalForm
FD1
ENAME SSN BDATE ADD DNUM

FD2
DNUM DNAME DMGR

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Boyce-Codd Normal Form
A relation schema is in Boyce-Codd Normal Form
– If every nontrivial functional dependency X→A
hold in R, then X is a superkey of R
– A relation is in BCNF if and only if, every
determinant is a candidate key
– Every relation in BCNF is also in 3NF

• A relation is in BCNF, if and only if, every

determinant is a candidate key

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
Normalization –(BCNF)
PROPERTY_ID COUNTY_NAME LOT# AREA PRICE TAX_RATE

FD1

FD2
FD3
FD4
Keys: PropertyID, (County_Name, Lot#)

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Normalization –BCNF
(a) LOTS1A
PROPERTY ID# COUNTY_NAME LOT# AREA
FD1
FD2
FD5

BCNF Normalization

LOTS1AX LOTS1AY
PROPERTY ID# AREA LOT# AREA COUNTY_NAME

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Normalization
• 1NF, 2NF, 3NF & BCNF guarantee to preserve lossless join
property

• However, BCNF does not guarantee to preserve

dependency preserving property

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 De-normalization
Sometime for performance reasons, database
designer may leave the relation in a lower
normal form. This process is known as de-
normalization.

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
 Exercise 1

FD1
Patient# Surgeon# Surgery_Date Patient_Name Patient_Addr Surgeon_Name Surgery Drug_Admin Side_Effects

FD2
FD3 FD4

1. What normal form is the relation in?

2. If it is not inIT1090
3NF,| Information
convert Systems
it to 3NF. Explain your answer.
and Data Modeling | Schema Refinement | Pradeepa Bandara
 Exercise 2
Consider the following relational schema for R:
R(A, B,C,D,E,F,G)
AB is the primary key in the relation. Assume that the
following dependencies exist:

1. What normal form is the relation in?

2. If R is not in BCNF, convert it to BCNF. Explain your answer.
IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
End of Lecture 07

Questions ?

IT1090 | Information Systems and Data Modeling | Schema Refinement | Pradeepa Bandara
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