6S IMU Checklist

IMU Healthcare 6S audit checklist
Depart/Area : Auditee :
Date audited : Auditor :
No Item/area Rating Comments

1 2 3 4 5
1 * No damaged/ unused safety equipment
S1 2 No unused/unwanted material/stock
3 No unused/damaged furniture/equipment
4 No unused/unwanted documents
5 * Safety signs/warning are adequate and visible
6 * Easy and safe access to equipment/ material/
document
S2 7 All items have identified location
Explanation not necessarily labelled e.g. emergency exit signs,
fire extinguisher, dental chair, staff lockers, cabinet
8 Stored and properly arranged equipment/ items/
materials etc.
9 Items with expiry, arrange in FEFO (first expiry, first
out)
10 Visual management: item/material, equipment,
stocks etc.
11 Visual management of documents
12 *Visual management: safety equipment
13 Aisles/walkways are clear and maintained
14 Appropriate use of visual management
Explanation: visual aid help improve communication and reaction
e.g. direction sign to show location of item, location map of
dental Chair etc.
15 * Cleanliness of safety equipment
16 Cleanliness of equipment/work area/cabinets/all area
S3 17 Cleanliness of difficult to clean/see areas
18 *Cleaning schedule with different frequency and
person responsible
19 Standardized cleaning methods
Evidence: SOPs, ask the staff
20 Systematic arrangement of cleaning tools
Explanation: arrange according to category e.g. type, size etc
Effort to correct/ prevent root cause (Self audit)
S4 21 6S standards available or displayed
e.g.
1. Display targets in statement no.22
2. Evacuation route, emergency contact
3. Safe practices poster e.g handwash, PPE needed,
ergonomic
4. 6S poster, 6S photo
5. Directional marking (pedestrian, wheelchair)
6.Pull/push/open/close direction
7.Responsibility list – who does what, when, how
8. Floor marking for location of equipment/item
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22 *Personal team targets are available

Targets specific to the area: store/treatment
room/counter. Example
1. Retrieve folder/ item within 30secs minute
2. Documents filled within the same workday
3. Document scanned by Saturday
4. No out of stock situation
5. Room/stock/equipment available for use before
clinic start
6. No expired items put out for use
7. All items are in identified location all the time
8. Unused items are in redtag area only
9. Green file is for filling; yellow is to shred etc
23 Self audit results are available
Previous mths/wks team self-audit results
24 Make improvement based on audit results
Evidence: Compare audit results, before and after photo
e.g.
1. based on 1st audit result of no.23, ask what
improvement were made, compare this with 2nd audit
result
2. discussion notes on area to improve and ask &
sight what improvement was made
25 All staff wear uniform/dress code & footwear
Refer to uniform guide
26 Regular inspection conducted
Evidence: 3S is maintained, cleaning schedule, inspection
S5 checklist e.g. emergency trolley checklist
27 Regular discussions/meetings on 6S
Evidence: meeting notes
28 Team participation in 6S activities
Evidence: attendance in meeting notes, team scheduled in
“cleaning schedule” etc.
29 *All staff have understanding of 6S concepts
Evidence: Random staff interview, sample questions list
attached
Example
1.Who are the 6S members in your clinic? Do you
know what they are doing?
2. What do you understand of 6S ?
3. Why do you implement 6S ?
4. Why do you do redtag?
5. Why do you do Seiton – Set-in-order?
6. Do you know why you have a cleaning schedule?
7. How do you maintain what was label/signages put
in/ arrangement of things?
8. What are the floor tapes used for?
9.What is the meaning of the red/white or
yellow/black floor tape?
30 All staff maintain 6S in personal work area (e.g work
desk, locker etc)
Evidence: before and after photos etc.
Total
Grand total %
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Overall Comments:
…………………………………………………………………………………………
…………………………………………………………………………………………
…………………………………………………………………………………………
To provide:
1.Meaning of rating
Rating Rating in percentage

1 Less than 30%
2 31 to 50 %
3 51 to 70 %
4 71 to 90 %
5 91 to 100 %
2.Calculation of score
Total score = No. of statement x maximum rate = 30 x 5 = 150
Total the rating from each statement e.g (1x5)+(2x5)+(3x5)+(4x5)+(5x10)=100
Total rating score/ Total score = 100/150 x 100%= 67%
If only 25 statement are applicable = 20 x 5 = 100

Total rating from applicable statement only (1x5)+(2x5)+(3x5)+(4x3)+(5X2)
=52/100 x 100% = 52%
Note:
1. Visual management is used to share information, work standards, build in
standards, warn about problems, stop problems occurring and prevent
problems altogether e.g. color coding, label with description, location map,
charts etc.
2. Material inclusive of patient items e.g. electropad
Statement with “ *Italic ” are statement where safety have to be considered
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3. Healthcare uniform and Staff Handbook dress code
Healthcare Uniform Guideline
Page 4 of 11
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Dress Code for Office Wear Guideline
Page 8 of 11
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6S IMU Checklist

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6S IMU Checklist

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IMU Healthcare 6S audit checklist

Date audited : Auditor :

No Item/area Rating Comments

22 *Personal team targets are available

Rating Rating in percentage

If only 25 statement are applicable = 20 x 5 = 100

Statement with “ *Italic ” are statement where safety have to be considered

3. Healthcare uniform and Staff Handbook dress code

Healthcare Uniform Guideline

Dress Code for Office Wear Guideline

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