Schedule:

Date Topic Faculty Module

11/21/2023 Excel Rutuja ma'am Module 1
11/22/2023 Excel Rupali ma'am Module 1
11/23/2023 Excel Rupali ma'am Module 1
11/24/2023 Advance ERP Ajinkya Sir Module 2
11/25/2023 Advance ERP Ajinkya Sir Module 2
11/26/2023 Holiday Holiday Module 1
11/27/2023 Holiday Holiday Module 1
11/28/2023 Forensic Ajinkya Sir Module 1
11/29/2023 Excel Rupali ma'am Module 1
11/30/2023 Excel Rupali ma'am Module 1
12/1/2023 IDEA CAAT Rutuja ma'am Module 1
12/2/2023 Advance ERP Yash Sir Module 2
12/3/2023 Holiday Holiday Module 1
12/4/2023 Advance ERP Yash Sir Module 2
12/5/2023 Advance ERP Yash Sir Module 2
12/6/2023 Access Preeti ma'am Module 2
12/7/2023 Access Rutuja ma'am Module 2
11/20/2023
Day 1

The "x" in the extention stands for XML embedded

XML = Extensible markup language
4 Basic data types - Text, Number, Date, Time

Date is by default aligned to the right, most initial date is 01-01-1900, any date before that won't
be saved in the date format and will be aligned to the left.

Developer Ribbon -

a) How to activate - File>Options>Customised Ribbon>Activate developer ribbon by ticking it

b) To add a new command in ribbon - Create new group by clicking on "New group"
Quick access toolbar can also be customised in the same manner as given in B9
While customising QAT, separators which are separating lines can be added to organise the QAT
for convenience
How to add customised decimal setting throughout the worksheet -
Options>Advanced>Automatically insert a decimal point>Select required decimal places
To convert hyperlink to normal text format - Copy a blank cell, paste special the same over the
hyperlink selection, and multiply.
To navigate back to the active cell - Ctrl + Backspace

Macro -

By default, Macro considers the cell references as Absolute references.

To edit the code of Macro to make any changes Developer>Code group>Visual Basic
Shortcut to open View Macros dialogue box - Alt+F8
Extention for macro enables excel workbook - .xlsm
To add a button for Macro -
1. Developer tab>Controls group>Insert>Button (Form control)
2. Insert tab>Insert any shape of choice with desired formatting>Right click on shape>Assign
Macro>Select macro to assign

Relative references in Macro

1. Developer tab>Code group>Use Relative references

11/21/2023
Day 2

Mail Merge -

Open MS Word
Type desired content which is common for all recipients
Go to Mailings Tab>Start mail merge>Select format
Click on Select Recipient >Select source of list of recipient
Edit list as necessary, if required
1. For recipient address, go to Mailings>Address block>Select desired format in the place where
address needs to be entered>Ok
2. For greeting line, go to Mailings>Greeting Line
3. If any other field required, it can be added from Mailings>Insert Merge Field

Label Merge -

Go to Mailings Tab>Start mail merge>Labels

Select required page layout/ size required
Click on Select Recipient >Select source of list of recipient
A sheet will appear of the desired sizing indicating the labels on it.
In the first entry, blank space will appear; here we can edit the merge fields required in all entries like
Name, address, pincode, contact no.
After adding all required fields in the first entry, click on Mailings>Update labels
All labels will be updated
Finish and Merge

What-if Analysis :

1. Goal Seek

This function is used to reach a goal, by changing one of the variables.

Data>Forecast>What-if Analysis>Goal Seek
Enter the Set Cell as the value which is to be changed, and it is always a derived figure/containing a
formula.
In the To Value, enter the amount which is desired actually.
In the "By changing cell", enter the cell, variable value of which is to be changed to achieve the desired
goal. This cell is always a constant, and never a formula.

2. Goal Seek + Data Table

In this function, the goal/final result is calculated for various options of one variable.
For eg. Profit to be calculated for a range of quantity sold (one variable - range)(one-way)
Select data range (only the values to be selected, not table headings
Data>Forecast>What-if Analysis>Data Table
If data set is in column, in "Column-value input", enter the cell reference of the value, using which the
goal is derived.
If data set is in row, in "Row-value input", enter the cell reference of the value, using which the goal is
derived.
See one way and two way data table in What-if analysis working sheet.
3. Scenario Manager

4. Solver

How to enable Solver - File>Options>Add-ins>Manage>Go>Solver Add-in

###
Day 3

Functions in Excel -

1. NPV

Syntax willl not be asked in Exam

Values indicating cash outflow will have to be negative
Cash outflow to be inserted out of the NPV formula

2. IRR

3. XNPV & XIRR

It takes into account the dates of cash inflows and outflows as well.

4. Depreciation

a. SLM - Straight line method SLM

b. DB - Declining balance method
c. DDB - Double Declining balance methoWDV
d. VDB - Variable Declining balance WDV and switches to SLM when depreciation exceeds
method 50% of SLM depreciation/value of asset.

Whether the factor (rate of depreciation) in case of DB, DDB, and VDB is not given, it is by default
taken as 2%.

5. End of Month

Used to calculate the end date of any month

Further can be used to calculate no. of days in the month by subtracting the initial date from the
formula.

EOMONTH(Start_date, months)

In this, we can insert the no. of months ahead of the start date, whose end date we need.
If not, enter zero.

6. EDate

Used to caluclate EMI instalment dates as per requirement

7. Net Workdays

This function may be used in Payroll audit

Used to calculate no. of working days
Existing/available holiday list can be incorporated with this

8. Net Workdays INTL Not available in Excel 2007

In case, in function 7., the weekend considered by default i.e Saturday and Sunday is not the case,
custom weekend may be selected for the purpose of calculation

9. Workdays

Ussed to calculate the last working day using no. of days worked and existing holiday list.

10. Workdays INTL Not available in Excel 2007

In case, in function 9., the weekend considered by default i.e Saturday and Sunday is not the case,
custom weekend may be selected for the purpose of calculation

11. Quotient

Computer has two ways of dividing number, one is where the output is given in real number
and there may be a remainder in the answer; another where the answer is an integer.

In quotient function, real number is given as an answer, and any remainder in such division
can be obtained by applying MOD function.

12. MOD

In quotient function, real number is given as an answer, and any remainder in such division
can be obtained by applying MOD function.

13. Concatenate

It can be used by 2 methods -

a. Using the function
b. Using the & symbol
c. Flash fill Not available in Excel 10, 13, 16

14. Exact

To compare two values/content as to whether they are exactly same.

It is Case sensitive.
When same comparison is done using "=", it is not case sensitive.

15. Index

Array means continuous data

Vector is where data is not continuous
Lookup function does NOT give an exact match and will always give an approximate match only,
whereas vlookup and hlookup give both

16. Filter Not in Syllabus

"*" Sign used for applying multiple conditions and may also be used as an arithmetic function

17. Xlookup

Combination of Lookup and Vlookup

18. Index

Provides value for the provided cell address/row/column address

19. Match

Provides with the row number in which lookup value is given in excel sheet
Only single column can be selected in the lookup array in this function

20. And, Or, Not, XOR

XOR - It shall give the result when it is true in odd no. of times

21. COUNT

It counts number of cells having Numeric value only

22. COUNTA

It counts number of cells having value (any) (except blank)

23. CountIF & CountIFS

23. CountBlank

It counts number of blank cells

24. Min, Max, Large, Small

Min - Gives smallest value

Max - Gives largest value

Large - Gives largest number as per the rank, eg. 5th largest
Small - Gives smallest number as per the rank, eg. 3rd smallest

25. Array functions

Ctrl+Shift+Enter For excel 10, 13, 16

26. Define names

Custom names can be defined for quick use in the name manager.
Eg. Weekdays, months, etc

If "," used to separate such days, they shall appear in a row, and if separated by ";",
they will appear in a column

27. Data Validation

Custom

Eg. To allow only text/only number

Data validation>Allow>Custom>Type "" in formula bar

Dependent Validation

Eg. To allow items of specified category on which data validation already applied
Data validation>Allow>List>Type "=INDIRECT(Cell in which data validation done)" in formula bar
Name the list as groups

28. Wild Characters

"*" can be replaced by N number of characters

"?" can be replaced by 1 character at a time

29. Sumif

The only time SUMIF allows multiple column selection is where the range itself is numbers,
and sum range need not be entered.

30. IFERROR & IFNA

Iferror considers all kinds of errors whereas Ifna considers only #N/A errors.

31. Indirect

It simply provides the value in a cell reference as given in the text reference
it is by default

date from the

s not the case,

s not the case,

e match only,
" in formula bar
11/23/2023
Day 4

32. ROUND/ROUNDUP/DOWN

It rounds the given number as per the required places as follows -

No. of places for rounding :

Eg. Position LB --- 1,2,3,4 5,6,7,8,9 --- UB

Lower Upper
156.78 bound/limit bound/limit
for rounding for rounding
Rounds to two decimal places 2 156.78 156.78 156.78
Rounds to one decimal place 1 156.8 156.7 156.8
Rounds to ones place 0 157 156 157
Rounds to tens place -1 160 150 160
Rounds to hundreds place -2 200 100 200
Rounds to thousands place -3 0 0 1000

Roundup 200
Rounddown 0

33. DateDif

Provides with calculation of difference in -

Days 407 "D" 8/2/2003

Months 13 "M" 9/12/2004
Year 1 "Y"
Days excluding month 10 "MD"
whatever is
Days excluding year 41 "YD" excluded has been
Months excluding year 1 "YM" written first

34. Text
8/14/2002
Day Month Year
14 "D" 8 "M" 02 "Y"
Wed "DDD" 08 "MM" 02 "YY"
Wednesday "DDDD" Aug "MMM" 2002 "YYY"
August "MMMM" 2002 "YYYY"

*Excel allows maximum 10 functions at once when working on a group of data

35. Frequency

It calculates the frequency of appearance of a given value, in a given range/ as per given conditions

Excel's
interpretation
Data Condition for these Frequency
conditions
2 25 <=25 20
3 50 >25 AND <=50 9
5 75 >50 AND <= 75 5
11 90 >75 AND <= 90 4
7 >90 0
9
31
37
47
2
3
5
11
7
9
31
37
47
2
3
5
11
7
9
31
37
47
25
21
53
56
71
73
75
80
85
87
90

36. Date
 Converts data into a date form. The Same can be done in 2 ways -

1 12/26/2005 26 12 2005
2 12/26/2005

Soumya Choudhary Soumya Choudhary Choudhary

I like reading ABXX12XXdgXX

37. Upper SOUMYA CHOUDHARY Converts to uppercase

38. Lower soumya choudhary Converts to lowercase
39. Proper Soumya Choudhary Converts first letter of every word to uppercase
40. Trim Soumya Choudhary Removes extra spaces from in between words
41. Len 16 Counts number of characters in a text string. Space is a valid ch
42. Left Soum Returns text from left of word for the no. of places given
43. Right hary Returns text from right of word for the no. of places given
44. Mid dhary Returns text in middle of places given in a word
45. Replace Lovee reading Replaces text in positions given with given text
46. Substitute I love reading Replaces word in a text
ABXX12XXdgAX Replaces anything in a text string in the specified instance it is a
47. Find Looks for given content in data area selected from desired po
48. Search Looks for given content in data area selected from desired po

49. ISBLANK 1 0 Indicates a blank

50. ISNA Indicates #N/A error only
51. ISERROR Indicates any error

52. Errors in excel -

#NA When value cannot be found in Vlookup

#Div/0 When number divided by zero, arithmetical error
#Name When name of formula does not exist
#ref When excel cannot find given reference
#Value When value cannot be added
############# Column width insufficient
#NUM When excel cannot contain the value #NUM!
#NULL
#SPILL When value is not spilling

53. Choose

Chooses a value as per index number given, out of a data/mentioned list.

54. Advanced filters

When conditions are given in the same row, it is treated as AND, i.e. all conditions to be fulfilled, but if
conditions given in difference rows, it means OR, i.e. either or them to be fulfilled.

Database Functions

55. DCOUNT

It counts the no. of entries as per given conditions in the database

56. DCOUNTA

It counts all characters

57. DSUM

It gives the sum of all the values as per mentioned criteria from the database

58. DAVERAGE

It gives the average of all the values as per mentioned criteria from the database

59. DGET

It fetches the value as per given criteria from the database.

DGET works only when, AGREEING TO THE GIVEN CONDITIONS, the RESULTANT value is appearing a single time i
When DGET cannot find the value in the database, it gives the error #VALUE!

60. Transpose function - There is also a separate function for transpose, in which values get updated real time.
Also, if transpose function is applied on BLANK table/area, the result is given as Zero.

61. Array functions

There are 3 types of ARRAY -

a. Reference
b. Formula
c. Constant

i. Array sum formula

ii. Array formula Max
iii. Array constant function
iv. Array Vlookup
7,8,9 --- UB
 uppercase

xt string. Space is a valid character and is counted.

e no. of places given
he no. of places given
n in a word
Here in position 1 to 5, "I lik" is given and is replaced by "Love" makin it "Lovee reading"

the specified instance it is appearing

selected from desired poCase sensitive
selected from desired poNot Case sensitive
ulfilled, but if

is appearing a single time in a data base, and otherwise shows #NUM! error.

s get updated real time.

11/29/2023
Day 8

62. Double Unary operator

This operator converts True to 1 and false to 0.

We have used this in an example to count values in which the required criterion is "TRUE".

63. Offset function

It gives the output as the range of cells as required.

It also gives output in form of dynamic range when used with Countif as shown in the example.

64. Conditional formatting

Conditions like =ISTEXT/ = ISNUMBER may also be given in the dialogue box

Useful features in the option "Format only cells that contain"

Available fields in above option -

a. Cell value
b. Specific text
c. Dates Occuring
d. Blanks
e. No Blanks
f. Errors
g. No errors

65. Table

Po textual fields - which do not come by default, and have to be manually selected
Table name can be given from Table design > Properties > Table name

66. Formula Auditing

` key = tiled key

A. Error checkin To reset the ignored errors - File>Options>Advanced>Click on Reset ignored errors
B. Evaluate formula
C. Watch window

To view the resultant value in an existing formula, go to formula bar, select the function whose result you w
67. Consolidation

Does not work with merged cells.

Cannot work on Text data, only numeric, max 2 columns, which should be in continuation.
It does not give intersecting heading in consolidated result

68. Sorting

Custom sorting provides upto 64 levels of sorting.

Sorting option present in 2 Tabs -

1. Home>Editing>Sort&Filter
2. Data>Sort&Filter

Horizontal sorting also possible.

69. Subtotal

Data>Outline>Subtotal
Data has to be sorted first when using subtotal function in a single column. Refer example for explanation

70. Charts

Co-textual tabs which appear in Excel and in which functions?

a. Charts b. Tables
i. Chart Design tab i. Table Design tab Layout tab removed, earlier came till 2013
ii. Format tab

Y axis - Legend fields - in column

Default placement of legend fields is in the bottom of the chart
riterion is "TRUE".

shown in the example.

lick on Reset ignored errors

ect the function whose result you wish to view, and click on F9, then press esc after the same, ele the formula is replaced by the outp
be in continuation.

mn. Refer example for explanation

oved, earlier came till 2013

la is replaced by the output value.
11/30/2023
Day 9

Pivot Table

How many fields does the pivot table have?

= Only one field, which is the Filter field, no other field is present, as rows and columns are LABELS.

Pivot table gives only unique entry as result.

Defaut result for value of -

a. Numeric data = Sum
a. Textual data = Count

Drilling down of pivot table = On double clicking the selected data in the pivot table, it shows
the database of that selected data in a separate sheet by copying it / extracting it from the main
sheet.
This is called drilling down of data.

While using formula on cells of a pivot table, "Getpivotdata" is automatically activated, to turn this off, File>

1. Adding a custom Calculation Field

Click on pivot table>PivotTable Analyze Tab>Calculations Group>Fields, items & sets>Calculated field
Insert calculated field dialogue box appears
Give formula starting with an "=" using the references as given there below (by double clicking it)

To go to value field settings, right click on pivot>Value field settings

To indentify the wrong date, convert to long date, here the wrong date will not convert to long date format a

2. Applying timeline

Timeline can be applied by Click on pivot table>PivotTable Analyze Tab>Filter group>Insert timeline optio
Timeline cannot be applied on any date column if there is any one entry even which is in incorrect format/
3. Grouping function

We can group the data appearing in the pivot table according to various conditions.
Right click on table>Grouping>sekect criteria>Ok

4. Separating pivot table as per filtered fields

Add a filter field to the pivot table, then go to PivotTable Analyze>Pivot table options>Show report filter pa
This will create separate sheets for the filtered entries in the pivot

5. Set up auto-refresh

PivotTable Analyze>Pivot table options>Options>Tick refresh data when opening the file

6. Report Connections We can link our slicer and charts to multi

7. Making pivot from multiple locations in one pivot table

Alt+D+P - Pivot Table Wizard

Power Pivot Table

To activate power pivot table -

File>Options>Add-ins>COM Add-ins
Go to Power Pivot Tab>Manage>New window will open
In the Home tab>Get external data group>From data base>From access

*Text qualifiers in case of Text to column coverter - ' and "

Power Query

Other functions

Get & transform data>Get data>Allows options from which data can be extracted to excel.

Developer Tab options

Developer tab>Insert

1. Button

Connects to a macro to perform the defined function

2. Combo Box (Right click>Format Control)

A
Works like a dropdown using a selected data range B
C
3. Check Box ✘ Check Box 4 FALSE

✘ Check Box 4 TRUE

4. List Box A
2
B
C

Option Button 7

3
Option Button 8

Option Button 10
 Option Button 10

Example-

Loan AmountRate Period EMI

#NUM!

8.50% 700,000
9% 800,000
10.00% 900,000

Fuzzy Lookup
ns are LABELS.

d, to turn this off, File>Options>Untick "Use GetPivotData functions"

s>Calculated field

ble clicking it)

rt to long date format and can be identified

>Insert timeline option

is in incorrect format/ not in date format, same goes for Grouping function discussed below.
>Show report filter pages

cer and charts to multiple worksheets

12/1/2023
Day 10

CAATs - Computer assissted audit techniques

Theory in bold in module to be considered important for exam.

How to identify the data type?

>Right click on any cell> Field Manipulation>Dialogue box appears showing data type.

Adding a virtual field (column) in the database

Ctrl+P Validate
Ctrl+U Validate & Close

Properties

1. Data

Data property appears by default.

2. History

Records all actions performed

4. Control Total

Gives the total of a field -

5. Criteria
Displays records as per the condition specified to filter such data.

Criteria property>Equation Editor>Enter Condition>Ctrl+U

IDEA Software is Case Sensitive.

To clear any property = Right click>Clear

Indices

We can sort the columns by double clicking the field name when black downward pointing arrow appears.
After sorting, the indices appear for all the column which were sorted. Active sheet shows red tick on its le

Summarization function

Analyse tab>Categorize group>Summarization

Maximum 8 fields can be given for summarizing a data set
Blue font indicates that we can preview these filtered data/extracted data.

Field statistic not available for Characters.

Only available for numbers and date

Sampling

Sample size="No. of records to select"

Click compute after entering such data

Q. Which function of IDEA can be used in checking completeness of data?

Ans. Gap detection

Q. By default, how much interval is there in the aging function?

Ans. 30 days 6 intervals

any entries having error or not in proper format, will appear in ERR category in aging.

Benford's law

Number starting with 1 - 30%

Always input date in CAAT in YYYYMMDD form

Join Function

While entering the field which is ommon between 2 files and is to be matched, such field in primary file is c
The (C ) represents data type character, and data type should be same for both the fields in both files.

Excel functions start with "=", whereas advanced IDEA functions start with "@"
@dow day of week

How to convert text to Extraction preview -

Select the field>Data>Define action field> Create action link>Ok

The field will turn into hyperlink for Extraction preview, double click on the same.
pointing arrow appears.
t shows red tick on its left.
h field in primary file is called primary field and secondary field for the field in the other file.
fields in both files.