The Commission on

Narcotic Drugs (CND)

A Briefing on the
sixty-first session
(12-16 March 2018)
for NGOs and CSOs

Chairperson Treasurer Deputy Treasurer Secretary Deputy Secretary Project Officers

Esbjörn Hörnberg Jamie Bridge Zoran Jelic Luciana Pol Wilson Box Sarah Pirker

IOGT International International Drug Celebrate Recovery Centro Des Estudios Zimbabwe Civil VNGOC
Policy Consortium Legales Y Sociales Liberties Union
Sweden United Kingdom Bosnia & Herzegovina Argentina Zimbabwe Austria

Email: [email protected] Web site: www.vngoc.org

About the VNGOC
The Vienna NGO Committee on Drugs (VNGOC) is a non-governmental organisation (NGO) registered in
Austria. It was founded in 1983 and has worked to provide and develop the link between NGOs and the
international drug control bodies based in Vienna 1. Its objective is to support Non-Governmental
Organizations (NGOs) work with the United Nations (UN) system on matters related to drug policy, strategy or
practice. It has around 200 members, including large international NGOs with millions of members and
specialist NGOs at international, national and local levels providing a wide range of interventions to prevent
illicit/harmful drug use and related problems.
The VNGOC has a long history of activity in relation to the UN international drug control system. It has held
side events and made statements to the Plenary at every Commission on Narcotic Drugs (CND) annual session
for the last 25 years. It has organized four NGO world forums and participated in two General Assembly
Special Sessions as well as in a number of UN and intergovernmental conferences. It has developed annual
NGO dialogues with the Chairperson of the Commission on Narcotic Drugs, the Executive Director of the
United Nations Office on Drugs and Crime (UNODC) and the President of the International Narcotics Control
Board (INCB). It also maintains on-going relations throughout the inter-sessional period.
Further information about the role and activities of the VNGOC can be found at its web site, www.vngoc.org.
We encourage you to visit our site and provide feedback on our work. NGOs are encouraged to apply for
membership and to contribute directly to the further development of NGO engagement with national,
regional and international drug control systems. The application form can be found on our web site.

Registered in Austria with Registration Number ZVR-Zahl 995552988

Wiener Drogen Komitee \ Vienna NGO Committee on Drugs (VNGOC)
PO Box 14,
Wagramerstrasse 5
A – 1400 Vienna
Austria
[email protected]
www.vngoc.org

1
UN Commission on Narcotic Drugs (CND), United Nations Office on Drugs (UNODC) and International Narcotics Control
Page1

Board (INCB)
About this Guide

The Guide is arranged in four parts.

The first part is about the structure and organisation of the Commission. In this section you will find a short
history of the Commission and its place within the United Nations system. This section also describes how the
Commission operates and explains some of the terms commonly used.

The second part is about how non-governmental organisations can engage with the Commission. In this
section the different opportunities are presented including work with Member States before the session
opens, contributing to the work of the Commission while it is in session and follow up activity when the
Commission has ended. This section also advises on some of the constraints for NGOs and how best you can
make yourself heard.

The third part provides practical information. This covers arriving in Vienna, and information about the
facilities and services available to NGOs at the Vienna International Centre. A short check list is included so
that you can make sure you have covered all key points.

The fourth part provides useful links and contacts. Many of these will already have been mentioned in the text
of the document, but for ease of reference they have all been placed in one section with a brief description of
the link or contact.

We hope that you find this Guide helpful. If you have any feedback or suggestions for improvement, please
send your comments, if possible with specific suggestions, to [email protected].

Welcome to Vienna,

Esbjörn Hörnberg
Chairperson

Page2
Table of Contents

The structure and organisation of the Commission on Narcotic Drugs ............................................................. 5

What is the CND? ................................................................................................................................................ 5
Who are the Members? ...................................................................................................................................... 5
Who are the Officers? ......................................................................................................................................... 5
How does the CND Operate? .............................................................................................................................. 6
Frequency of meetings ......................................................................................................................... 6

The formal structure ............................................................................................................................ 6

Decisions and Resolutions .................................................................................................................... 6

Who can put forward resolutions to the CND? ..................................................................................... 6

When are draft resolutions available to look at? .................................................................................. 6

How are decisions made at the CND? .................................................................................................. 7

Other working arrangements used when the Commission is meeting ....................................................... 7

Regional Group meetings ................................................................................................................... 7

Informal drafting committees ............................................................................................................. 7

Working arrangements between formal sessions of the Commission ....................................................... 7

Inter-sessional meetings ..................................................................................................................... 7

Regular informal joint meetings of donor and recipient countries.......................................................... 7

Open-ended working groups .............................................................................................................. 7

Sub-commission on Illicit Drug Traffic and Related Matters in the Near and Middle East ......................... 7

Meeting of Heads of National Drug Law Enforcement Agencies ............................................................. 7

How non-governmental organisations can engage with the Commission ........................................................ 8

The Role of the VNGOC ....................................................................................................................................... 8
Which NGOs may attend as observers at CND? .................................................................................................. 8
My Organisation does not have consultative status, can we still attend? .......................................................... 8
What opportunities are there for NGOs to contribute to the work of CND? ....................................... 8
Before the Commission meets............................................................................................................... 8

Where can the documents for CND be found? ..................................................................................... 9

Be a member of your delegation to the CND ........................................................................................ 9

Putting forward a resolution ............................................................................................................... 9

When the Commission is in session ....................................................................................................... 9

Provide expert advice and assistance to Member States as they negotiate draft resolutions .................. 9

Make a written statement ................................................................................................................. 9

Make an oral statement .................................................................................................................... 9

Hold a side event ............................................................................................................................ 10

Page3
 Provide publications ........................................................................................................................ 10

Build relations with national delegations .......................................................................................... 10

After the Commission ends ................................................................................................................. 10

What you can do ......................................................................................................................................... 10
Practical information .................................................................................................................................... 12
Getting to the Vienna International Centre (VIC) .............................................................................................. 12
Collecting your pass ........................................................................................................................................... 12
Bringing in documents for distribution ............................................................................................................. 12
Languages and Official Documents ................................................................................................................... 12
NGO Lounge ...................................................................................................................................................... 12
Internet access .................................................................................................................................................. 12
Online Services ................................................................................................................................................. 12
Copying or printing documents ......................................................................................................................... 12
Cafeteria and Restaurant .................................................................................................................................. 12
Library Service ................................................................................................................................................... 13
Bank ................................................................................................................................................................... 13
Post Office ......................................................................................................................................................... 13
Medical Services ................................................................................................................................................ 13
Lost and Found .................................................................................................................................................. 13
Check list .............................................................................................................................................................. .14
Useful links and contacts ...................................................................................................................................... 15

Page4
THE STRUCTURE AND ORGANISATION OF THE COMMISSION ON NARCOTIC DRUGS

What is the CND?

The Commission on Narcotic Drugs was established in 1946 as a functional Commission of the UN Economic and Social Council
(ECOSOC). Functional Commissions are provided for under the UN Charter to carry out specific responsibilities assigned to
1
ECOSOC. In addition to CND, there are a eight other functional Commissions .
As a functional Commission the CND assists ECOSOC in supervising the application of international conventions and agreements
dealing with narcotic drugs. It is the principal policy-making body within the UN system on drug control issues. It is also the
2 3
governing body of the UNODC Drug Programme and approves the UNODC budget .
The CND reports to ECOSOC and advises on all aspects of the control of narcotic drugs, psychotropic substances and their
precursors. Under the Single Convention (1961) and the Psychotropic Drugs Convention (1971), on the basis of advice from the
World Health Organisation (WHO), the CND can add drugs to or remove them from international control under the conventions,
or can change the schedule(s) under which they are listed. Under the Illicit Trafficking Convention (1988), on the advice of the
International Narcotics Control Board (INCB), the CND can bring under international control chemicals frequently used in the
manufacture of illicit drugs.

Who are the Members?

There are 53 members of the CND, elected by ECOSOC for 4 years from among UN member states. The allocation of seats is
based on regions:
11 from African States, 11 from Asian States, 10 from Latin American and Caribbean States, 6 from Eastern European States, 14
from Western European and other States. The final seat alternates between the Asian and the Latin American and Caribbean
States every 4 years. The members for 2018 can be found at:
http://www.unodc.org/documents/commissions/CND/Membership/CND_membership_January_2018.pdf

Who are the Officers?

The Officers of the Commission are the Chairperson, First Vice-Chairperson, Second Vice-Chairperson, Third Vice-Chairperson
4
and the Rapporteur. The Chairperson normally chairs the Plenary sessions of the Commission and the First Vice-Chairperson
5
normally chairs meetings of the Committee of the Whole . The Rapporteur prepares the report which is submitted to ECOSOC.
Collectively the Officers are referred to as the Bureau of CND. At the end of each session, the CND elects its Bureau for the next
session. The Bureau plays an active role in the preparation of the regular and the inter-sessional meetings of the Commission.
The Officers are nominated by the regional groups (Africa, Asia, Eastern Europe, Western Europe and other States, Latin America
and the Caribbean) and each region takes it in turn to hold one of the posts. To assist the Chairperson, a group consisting of the
Chairs of the 5 regional groups, the Chair of the Group of 77 and China and the representative of the country holding the
Presidency of the European Union, together with the Bureau, form the Extended Bureau.
st
For the 61 session of the Commission, the officers are:

Chairperson: H.E. Ambassador Alicia Buenrostro Massieu of Mexico (Latin American and Caribbean States)
First Vice-Chairperson: H.E. Ambassador Michael Adipo Okoth Oyugi of Kenya (Group of African States)
Second Vice-Chairperson: H.E. Ambassador Ayesha Riaz of Pakistan (Group of Asia-Pacific States)
Third Vice-Chairperson: H.E. Ambassador Alena Kupchyna of Belarus (Group of Eastern European States)
Rapporteur: Mr. Wietze Sijtsma of Netherlands (Group of Western European and other States)

1
Commission on Crime Prevention and Criminal Justice, Commission on Population and Development, Commission on Science and
Technology for Development, Commission for Social Development, Commission on the Status of Women, Commission on Sustainable
Development, Statistical Commission, United Nations Forum on Forests
2
The CND acting as Governing Body decides on the policies to be followed by UNODC in the area of drugs and approves its budget for
this work
3
The drug trust fund of UNODC, also known as the United Nations Drug Control Programme (UNDCP) is used for the part of UNODC
concerned with drug control. UNODC also has a separate crime trust fund, for its mandates on crime prevention and criminal justice,
anti-corruption, transnational organised crime, human trafficking, money laundering and some aspects of terrorism prevention.
4
The part of the CND where all members and observers are in attendance
5
Meets to negotiate draft resolutions. The Committee may also be an opportunity for delegations to discuss technical issues in greater
depth. Member States can call for informal drafting committees to seek basic consensus on specific resolutions before such reworked
drafts are tabled at the Committee of the Whole, and may decide that NGO representatives will not be permitted to attend those
Page5

informal discussions
How does the CND Operate?
Frequency of meetings
The Commission meets annually, usually in March, for 5 days. It also reconvenes at the end of the year to deal with administrative
and budgetary issues. The dates listed for 2018 from 12 – 16 March and the reconvened session in December. Usually the March
meeting has larger delegations with representatives attending from relevant national ministries while the reconvened session has
smaller delegations usually drawn from national missions in Vienna. The reconvened session consists of a joint session with the
reconvened session of the Commission on Crime Prevention and Criminal Justice, as most of the administrative and budgetary
issues are common to both Commissions, and a session to deal with CND exclusive matters.

The formal structure

The formal rules for the organisation and functioning of the Commission are the Rules of Procedure for Functional Commissions of
the Economic and Social Council (https://unstats.un.org/unsd/statcom/doc13/RD-EcosocRules.pdf). The involvement of NGOs in
Consultative Status with ECOSOC is based on Resolution 1996/31 of ECOSOC (http://csonet.org/content/documents/199631.pdf).
The work of the CND is divided into two parts:
• a Normative Segment where it considers proposals to make changes to the drug control regime under the Conventions (add,
move or change the schedule of substances), considers the reports from INCB and a number of thematic reports from UNDCP
and deals with any emerging drug control issues. Under this segment it also fulfils any other mandates received from the
General Assembly or ECOSOC. The most important additional mandate is to monitor the outcome of the 1998 Special Session
of the General Assembly on countering the world drug problem, as well as the renewed commitments enshrined in the 2009
Political Declaration and Plan of Action. Under this segment it also holds ‘Round Tables’ where it explores in greater detail
topics selected for discussion by Regional Groups;
• an Operative Segment where it functions as the governing body of the UNODC Drug Programme, providing policy directives
and guidance, reviewing ways to improve the working of the drug control machinery and considering administrative and
budget issues.
To allow the Commission to complete its agenda the regular March meeting has a Plenary session and a parallel Committee of the
Whole. In the Plenary there is debate on implementation of the drug control treaties, demand reduction and supply reduction,
the round tables are held and there is discussion on policy directives to the UNODC Drug Programme and on strengthening the
drug control mechanism. The Committee of the Whole holds preliminary discussion on some agenda items before they are
transferred to the Plenary. Its main activity is to negotiate draft resolutions for adoption by the Commission.

The provisional agenda with annotation can be accessed at:

http://vngoc.org/61cnd_annex-i_e/

Draft Decisions and Resolutions

Draft decisions and resolutions are proposals submitted by one or more member of the Commissions, or by a member state
representing a Group (e.g. EU, GRULAC etc.) for consideration by the Committee of the Whole and adoption by the Commission.
• Draft decisions are commonly used to recommend adoption by the Economic and Social Council (ECOSOC) of the report from
the current session of CND and the Annual Report of INCB and to request approval of the draft agenda for the next session of
CND.
• Draft resolutions are commonly used to draw attention to a specific issue or area of concern and, based on the mandate of
CND and UNODC, to call for action to respond to the identified problem by Member States, UNODC or other international
organisations. It is not unusual for draft resolutions to call for civil society, including NGOs, to be involved.

Who can put forward resolutions to the CND?

Only UN member states can put forward resolutions for adoption by the Commission. There is usually considerable negotiation
over the wording whilst the Commission is meeting. But see the next session for advice on how you can contribute to the drafting
and negotiation of resolutions.

When are draft resolutions available to look at?

Draft resolutions should be posted on the CND documents web as soon as possible
(https://www.unodc.org/unodc/en/commissions/CND/session/61_Session_2018/session-61-of-the-commission-on-narcotic-
drugs.html) so all the draft resolutions can be downloaded in advance. The Friday before the opening of the Commission is
reserved for informal consultations between Member States where supporters are sought, problem areas are identified and
further negotiations take place. Revised draft resolutions continue to appear during the week and can be obtained from the
document distribution counter. A list of draft resolutions is maintained in the NGO lounge for information.
Page6
How are decisions made at the CND?
Traditionally the member states attending CND make decisions and adopt resolutions by consensus. In practice no distinction is
made between the states which are members and those which are observers. The exception is for the scheduling of substances
under the Conventions, under the 1961 Convention, where a simple majority is needed and an affirmative vote of 35 members of
CND, present and voting, is mandatory.

Other working arrangements used when the Commission is meeting

Regional Group meetings
Regional groups of countries usually hold meetings during sessions of the CND in an effort to agree on common positions on
issues before the Commission. These are closed meetings only open to Member State representatives from the relevant region

Informal drafting committees

Informal committees are often formed to work on draft resolutions to reduce the time required for detailed discussion in the
Committee of the Whole. NGO representatives normally cannot attend these informal discussions but see the next section for
advice on how you might contribute.

Working arrangements between formal sessions of the Commission

Inter-sessional meetings
These are used to finalize the provisional agenda of the CND; to address organizational and substantive matters; and to provide
continuous and effective policy guidance to the Programme. These meetings are usually attended by the Vienna representatives of
member states and are open to NGO representatives.

Regular informal joint meetings of donor and recipient countries

These focus on planning and formulation of the operational activities of the Programme, including projects. These are closed
meetings.
Open-ended working groups
These are formed to act on particular topics under the guidance of the Extended Bureau and usually based on a resolution of the
Commission. These are usually closed meetings designed to produce reports and recommendations for consideration by CND

Sub-commission on Illicit Drug Traffic and Related Matters in the Near and Middle East
Meets annually to coordinate regional activities directed against illicit drug traffic and to formulate recommendations to the CND.
This is a closed meeting for representatives of relevant member states.

Meeting of Heads of National Drug Law Enforcement Agencies

There are four regionally based meeting for Asia and the Pacific, Africa, Latin America and the Caribbean and for Europe. Their
role is to coordinate activities directed against illicit drug traffic within the respective region. These are closed meetings for
representatives of the relevant member states.

Page7
HOW NON-GOVERNMENTAL ORGANISATIONS CAN ENGAGE WITH THE COMMISSION

The Role of the VNGOC

The Vienna NGO Committee on Drugs was established to help NGOs in their engagement with the international drug control
organisations based in Vienna. As well as producing this Guide, it prepares an Agenda for the CND annotated for NGOs and
containing information about the CND meeting, side events on a wide range of topics and social events open to attendance by
NGOs.
On the first floor of M Building there will be tables where NGOs can display and distribute their publications. In the NGO lounge
(see below), NGOs can meet, work and prepare for their participation in the CND. There will be an initial briefing and coordination
meeting at 9 am on Monday, 12 March, please check the information screens for the location. Additionally, there will be informal
NGO Dialogues with the Chair of CND, the President of INCB and the Executive Director of UNODC.
To facilitate NGO contributions, please let us know:
§ who will be attending on behalf of your organisation – name and e-mail address
§ what side events you are organising – title, date, location
§ if your organisation wants to make a statement and on which agenda item
by sending the relevant information to [email protected].

Which NGOs may attend as observers at CND?

Attendance at the CND as an observer is open to:
• NGOs with general or special consultative status with ECOSOC
• NGOs on the ECOSOC Roster where the meeting is on a topic within their field of competence
These attendance arrangements are established by ECOSOC Resolution 1996/31. In that Resolution, other modalities for
participation can be used. To date no additional modalities have been adopted by the Commission.
Each year, usually in late January, the Secretariat to the Governing Bodies (SGB) sends invitation letters to the NGOs with ECOSOC
status (general, special or roster) that participated in the CND the year before. Attending CND is not conditional on receiving this
letter, but receiving the invitation is not a guarantee that you will be registered for CND. Any NGO with a valid ECOSOC status can
send a delegation. All they need to do is to provide the name, address and e-mail address of their representatives in a letter
signed by the head of their organisation and on the official letterhead of the organisation. This should be sent to the Secretariat of
the Commission ([email protected] or fax to +43 1 26060 5885) as soon as possible but no later than March 8, 2018. Each NGO with
ECOSOC status may nominate up to five representatives in addition to the President/Chairperson and Chief Executive Officer.

My Organisation does not have consultative status, can we still attend?

Your organisation can only attend if an NGO with ECOSOC status (general, special or roster) nominates someone from your
organisation to be one of their representatives at the Commission. You can always ask an NGO you know which has consultative
status to nominate you. A database of NGOs can be found at
http://esango.un.org/civilsociety/displayAdvancedSearch.do?method=search&sessionCheck=false
You may find an organisation in your country which you know and which will nominate you as their representative or you can
contact organisations which seem relevant and discuss with them the possibility of you being nominated as their representative.

What opportunities are there for NGOs to contribute to the work of CND?
NGOs are important contributors to local, national and international efforts to reduce drug related problems. In the resolutions
adopted by NGOs at Beyond 2008 we called upon Member States “to support NGOs and seek their contributions on a more
systematic basis by including them in matters related to the work of CND when appropriate”. It may be difficult for NGOs to
attend the Commission for a variety of reasons, but they can raise their concerns with relevant policy makers and contribute their
experience and expertise as national delegations prepare for the Commission. They can also seek feedback from the Commission
and work with policy makers to implement relevant resolutions adopted by the Commission, as well as the Political Declaration
and Plan of Action adopted in 2009 and the UNGASS Outcome Document adopted in 2016 (see “Useful Links” section below).

Before the Commission meets:

It is valuable to know what Ministries are represented on the delegation of your country and the names and positions of the
delegates. Normally the list of participants of last years session can be found on the UNODC web site.
National delegations are listed in two parts, the first section is delegations from members of the Commission, the second section
is a list of delegates from UN Member States sending observers.
You may like to meet members of the delegation from your country in advance of the meeting of CND. It is important that you
have the agenda and draft resolutions downloaded in advance so that you can contribute constructively and offer suggestions for
improvement based on your experience. If you are meeting your country’s delegation in advance, you will be more effective if you
represent a significant number of NGOs. Building partnerships in advance is valuable. At a minimum NGOs should ask for a
meeting with the national delegation before CND to receive a briefing on the positions being taken by their government and to
Page8
provide NGO input to relevant topics on the agenda.

Where can the documents for CND be found?

All the documents for the Commission, including draft resolutions added as they are received, can be found on the web site of
UNODC at http://www.unodc.org/unodc/en/commissions/CND/session/61_Session_2018/session-61-of-the-commission-on-
narcotic-drugs.html A daily Journal in English and French, the list of participants and any new draft resolutions and revised draft
st
resolutions can be collected from the main documents distribution counter on the 1 floor of the M Building.

Be a member of your delegation to the CND

An increasing number of countries now include an NGO on their delegation. We encourage NGOs to approach their government
and request that an NGO be included on the national delegation.

Propose a resolution through a Member State

There is no reason why an NGO should not seek to have a Member State put forward a resolution which the NGO has drafted, but
it is important to start discussions with the member state well in advance of the CND meeting. It is also worth remembering that
draft resolutions often get substantially changed during negotiations, or even dropped completely, as states bargain with each
other. NGOs can also lobby national delegations to add, amend or delete wording from draft resolutions.

When the Commission meets

It is important to remember that the Commission on Narcotic Drugs is a governmental body and not all governments welcome the
involvement of NGOs. Even governments who are supportive of NGO involvement can become irritated with NGOs if they do not
recognise that negotiations require compromise to make any progress and that longer term diplomacy is also important. That
said, there are many opportunities for NGOs to work with the Commission and to make a positive contribution to its work.

Provide expert advice and assistance to Member States as they negotiate draft resolutions
From Thursday onwards the Committee of the Whole (CoW) meets to discuss and negotiate amendments to the draft resolutions.
On some (but not all) draft resolutions, regional groups such as the EU or GRULAC may agree a joint position or national
delegations may agree less ideal wording in one resolution to get better wording in another resolution. National delegations may
also receive specific instructions from their Government, limiting the room they have for negotiating or agreeing compromise
language. It is important for NGOs to understand the constraints on delegations and that negotiations take place within a wider
diplomatic context than the CND alone. That said, NGOs can make a valuable contribution.
NGOs can offer alternative wording to the draft text as well as information and experience in support of draft resolutions or of
specific amendments. Their knowledge and expertise can assist delegations as they negotiate but will be only one of the factors
affecting these discussions. If the exact wording you wanted is not achieved, it is worth noting the progress which has been made
in recent years, with an increasing number of resolutions concerned with demand reduction and alternative development.

Make a written statement

Organizations in general consultative status with ECOSOC may submit a statement not exceeding 2,000 words. It must be in one
of the official languages and be prepared in time for consultation with the Secretariat and consideration must be given to any
comments made by the Secretariat before the final version is submitted. The final version of the statement should be submitted
at least ten days before the Commission to ensure that it can be made available on the website of the Commission before the
beginning of the session. Hard copies will be distributed on the first day of the session. If a statement is more than 2,000 words
the organization has to provide a summary to be circulated or to provide the full text in all the working languages in sufficient
copies for distribution. For organizations in special consultative status with ECOSOC, the same rules apply but the statement
cannot be more than 1,500 words. Organizations on the Roster may be invited by the Secretariat and the Chairman of the CND to
submit statements not longer than 1,500 words. Statements can be submitted through the Secretariat of the Governing Bodies at
the email address [email protected] or fax to +43 1 26060 5885. Statements are distributed in the original submitted language. If
statements are submitted in more than one language, the translations must not differ in content from the original and must be of
good quality. Poor translations cannot be accepted for distribution.
Make an oral statement
NGOs in general or special consultative status may make an oral statement during the Plenary. NGOs on the Roster may put a
1
request to the Secretariat to make an oral statement. NGOs wishing to speak in the Plenary should ask the conference officer to
add the name of their organisation to the list of speakers for a particular agenda item. NGO speakers are called after the list of
member state and intergovernmental organisation speakers has been exhausted and there is no guarantee that they will be called
because of the time constraints during the session. It is the responsibility of the NGO to follow-up with the speaker’s list and make
sure they are available at the right time. If an NGO is planning to make an oral statement on a specific agenda item it is useful to
mark this on the list in the NGO lounge so that joint statements can be made if possible or a good representation of NGO
contributions can be called. A written copy of the statement should be provided in advance so that the translators have the text

1
The conference officer sits at the front of the Plenary room immediately to the left of the podium (where the Chairperson and
Page9

Rapporteur are sitting) as you look at it from the body of the hall
before them. It is also a good idea to have copies of the statement available so that they can be left on the distribution tables.
As a general guide, statements should be:
• short, lasting no more than 2 or 3 minutes
• linked to a specific agenda item
• offer information drawn from the organisation’s experience
• identify specific areas of concern and how these might be addressed
• avoid focussing any adverse comments on a single Member State, drawing examples – positive and negative – from different
countries
• keep to the text which you have submitted to the translators through the Secretariat
• be diplomatic in your language without compromising the message you want to deliver
Hold a side event
Side events are meetings, presentations or panel discussions on topics relevant to the work of CND but outside the formal agenda
of the Commission. They may be organised by member states, intergovernmental or non-governmental organisations. The event
can be held in one of the conference or meeting rooms of the United Nations, in the restaurant of the Vienna International Centre
or in one of the nearby hotels.
The Secretariat of the UNODC Governing Bodies has produced guidelines for side events. This is intended to avoid time clashes
with formal meetings of the CND and to avoid side events overlapping. Facilities for side events will only be available between 9
and 10 am and 1 and 3 pm when the CND is meeting and each year there is a deadline for submitting a side event request. To get
the best from your side event the following is suggested:
• make sure you plan a joint event, preferably with Member States, a UN body and other NGOs as co-sponsors.
• consider having a shorter meeting of 1 hour so that several different events can be held
• liaise with the VNGOC so that we can put different organisations in touch with each other and try to ensure as many
collaborative side events as possible
• try to make a clear link with the agenda of the Commission so your event can feed in directly to its work.
• work with the Civil Affairs Team of UNODC ([email protected]) to plan and promote your side event.
For events in the VIC Restaurant or nearby hotels, direct contact with the restaurant or the hotels should be made. The email of
the VIC Catering Service Office is [email protected].
Side events being held in conference or meeting rooms are usually listed in the daily Journal and on the TV monitors in the public
areas. Other side events are not normally listed. You will need to provide your own publicity material and make this available to
delegates.

Provide publications
There is limited space available for document distribution but tables are normally provided for member states, intergovernmental
and non-governmental organisations to place documents outside the conference room where the Commission is meeting. There
is no exhibition space available for the display of posters and photographs.
The VNGOC has three tables for NGOs attending the CND to display their publications. Please let us know if you want to display
materials so that we can manage the space efficiently. You should also note that publications and publicity material cannot be
distributed to Member States in the rooms used by the Commission for the Plenary sessions and the meetings of the Committee
of the Whole.

Build relations with national delegations

The Commission meeting may be one of the few occasions when representatives from national ministries have the opportunity to
meet colleagues from outside their country or region. There is an opportunity for NGOs to build relations not only with diplomats
working at the national mission based in Vienna, but also with those developing and implementing policy and practice at the
national level. Meeting over coffee, lunch or at a side event or reception allows informal discussion and the chance to provide
relevant information and assistance. It can also provide the basis for future collaboration and partnership between NGOs and
Member States.

After the Commission ends:

As the annual focus for the development of international drug policy within the framework of the United Nations, the session of
the Commission is important. However, it is essential to maintain contact and dialogue between the annual sessions of CND. The
independent evaluation of Beyond 2008 recommended that a mechanism should be established to “track the progress made in
implementing the UNGASS 1998 and CND 2009 commitments, and progress on Beyond 2008 Declaration, on the part of Member
States and NGOs”. This equally applies to reviewing and implementing relevant draft resolutions adopted by the CND. All NGOs,
whether or not you were able to attend the Commission, can work with your national and local government to implement the
2009 Political Declaration and Plan of Action and relevant draft resolutions adopted by the Commission.
What you can do
• Download and read the Political Declaration, Plan of Action and the resolutions adopted by the Commission
• Identify the policies and actions which are relevant to your work and to which you can contribute your experience
• Build alliances with other NGOs including, for example, those concerned with health, young people, education, social
Page10

development, crime prevention and community safety, as well as with those concerned directly with drug problems.
• Develop a common platform of actions which you want to take forward to reduce illicit/harmful drug use.
• Try to establish regular contact with relevant officials at national and/or local government level to review progress in tackling
drug problems and identify areas requiring further attention
• Build links with elected representatives to review results and advocate for appropriate resource allocation.
These are just some ways in which NGOs can contribute to the work of the Commission. Different or additional actions might be
required in different settings. What is valuable is that NGOs push for and contribute to the development and implementation of
policies and programmes which reflect the promises and commitments made by Member States in 1998, 2009, 2016 and through
the other resolutions they have adopted.

Page11
PRACTICAL INFORMATION
Getting to the Vienna International Centre (VIC)
The easiest way to get to the VIC is by the U-Bahn, the underground train system of Vienna. From the city centre take the line U1
to Kaisermühlen / Vienna International Centre and leave by the exit for the VIC. You will need to go through the visitor’s entrance
and a security check to get into the VIC. Once inside the VIC go to Entrance A and follow the signs to M building.
A direct bus shuttle bus links the VIC and the Vienna Airport. Buses to the airport leave outside of Gate 1 of VIC every hour
between 7.10 a.m and 7.10 p.m. Buses to the VIC leave the airport from 6.10 a.m. to 8.10 p.m. It takes around 45 minutes.

Collecting your pass

If you provided an e-mail address and up-loaded your photograph in advance, you will be able to collect your pass at Gate One. If
you did not provide an e-mail address or up-load a photograph you will need to register at the pass office, which is on the right
hand side after you enter Gate One and is open from 08.00 to 16.00. You will need to have your passport and confirmation of
your participation with you to collect your pass. You must have a conference pass for the CND to attend the Commission and need
to wear your pass at all times when in the VIC. It is possible to collect the passes already on Friday 09 March 2018, from 10a.m. to
4 p.m. Be prepared to queue if you collect your pass on Monday 12 March.

Bringing in documents for distribution

Leaflets, booklets, books and posters for distribution can normally be brought in to the VIC. If possible bulky items should be sent
in advance and advice on this can be obtained from the Civil Affairs Section of UNODC ([email protected]). It is also good practice
to clear the arrangements for bringing in bulky items with the UN Security and Safety Service. To contact the Service you should
write to the Chief of the United Nations Security and Safety Service, room F0E08, United Nations Office at Vienna, P.O. Box 500,
A-1400 Vienna, Austria, email: [email protected]. Telephone +43 1 26060 ext. 3901, Fax +43 1 263 20 82.
Please note: Banners, display units and posters for display cannot be brought in or used without formal approval in advance from
the CND Secretariat and on the advice of the Bureau of CND.

Languages and Official Documents

The official languages of the United Nations are Arabic, Chinese, English, French, Russian and Spanish. Official documents of the
meetings will be made available in the agreed official languages. In the plenary sessions of the Commission simultaneous
translation between the official languages will be provided.
As part of the Secretariat’s efforts to reduce expenditure and limit environmental impact through the digitization of conference
materials and publications, only a limited number of pre-session documents will be available at the session

NGO Lounge
There is an NGO lounge at room MOE027 in the M Building. This is equipped with a PC, Internet connection, Wi-Fi and a projector
for PowerPoint presentations. The lounge is a place where NGOs can work, meet each other or relax. As it is intended as a general
space for all NGOs attending CND, it cannot be used for private meetings.
On Monday Morning, 12 March a NGO briefing will be held in (room and exact time tba). This is where information about the
weeks events can be shared and NGO activities coordinated. Copies of the daily Journal will be available to take away and all the
documents of the CND will be available for reference. There will also be a listing of side events for the day and of NGOs intending
to make oral statement during particular agenda items.

Internet access
Apart from the NGO lounge there are several locations in the VIC equipped with computers with internet access. Many parts of
the VIC also have Wi-Fi allowing internet access from your laptop. Your user name and password for the VICGUEST server is
shown on your pass for the Commission.

VIC Online Services

When in the VIC, have a look at http://myconference.unov.org/ for information on the conference, the agenda and other useful
material.

Copying or printing documents

It is expected that the computer in the NGO lounge will have a printer. There are pay per copy photocopiers available but for any
large scale printing it would be better to use a print shop in Vienna.

Cafeteria and Restaurant

Café bars selling coffee, tea, soft drinks and light refreshments (sandwiches, cakes, etc) are available in M Building. A cafeteria and
restaurant serving hot food is also available, accessed through C Building. The cafeteria is self-service and has a wide choice of
food at reasonable prices. The restaurant is table service, is more expensive and it is wise to book a table for lunch. The phone
number for making a reservation is +43 (01) 260 60 extension 4877.
Page12
Library Service
Conference participants are welcome to use the United Nations Library services and facilities on the fourth floor of the E building
(room number E0482). The Library is open from 9 a.m. to 5 p.m., Monday to Friday.

Bank
Banking service is available at the branch of Bank Austria, located on the first floor of the C building. Opening hours are from 9
a.m. to 3 p.m. on Mondays, Tuesdays, Wednesdays and Fridays and from 9 a.m. to 5.30 p.m. on Thursdays.

Post Office
Postal services are available at the post office located on the first floor of the C building. Faxes can be sent from the post office
and long-distance telephone calls can be made from coin-operated telephones.

Medical Services
Medical attention is available from the clinic operated by the Joint Medical Service, located on the seventh floor of the F building
(extension 22224 and, for emergencies, extension 22222). The clinic is open from 8.30 a.m. to noon and from 2 to 4.30 p.m. daily,
except on Thursdays, when it is open from 8.30 a.m. to noon and from 2 to 3 p.m. For medical emergency assistance at other
times, please contact staff in the Security Duty Room (room F0E21, extension 3903).

Lost and Found

Inquiries for any items that are reported lost within the Vienna International Centre (VIC) premises should be made at the UNSSS
Security Operations Centre, Room FOE18 (opposite the VIC Cafeteria). Telephone extensions 3903 or 3904.

Page13
YOUR CHECKLIST

Try to arrange a meeting with your national delegation before CND to discuss the agenda and draft resolutions

Apply for your visa well ahead of your travel dates

Make sure an ECOSOC NGO registers you as a delegate and sends a registration email to [email protected]

Make sure you have an e-mail from the Secretariat confirming your registration

Upload your photograph to the website if requested

Book your flight and accommodation as soon as possible, both can get busy because of UN meetings

Let the VNGOC know you will be attending ([email protected]) so we can keep you informed of developments

Let the VNGOC know if you will be holding a side event so we can publicise it ([email protected])

Advise the VIC Security in advance if you are bringing in publications ([email protected])

Download to your laptop/tablet the CND documents or bring a hard copy with you

Take your passport and letter nominating you as an observer to CND from an ECOSOC NGO when you collect your pass

Try to arrange a meeting with your national delegation after CND to discuss follow-up on the Action Plan and resolutions

Page14
USEFUL LINKS AND CONTACTS
Political Declarations of 1987, 1990, 1998, 2009 and 2016 https://www.unodc.org/unodc/en/commissions/CND/Politica
l_Declarations/Political-Declarations_Index.html
The Beyond 2008 Declaration and Resolutions http://www.vngoc.org/details.php?id_cat=13&id_cnt=59
Resolutions adopted by CND https://www.unodc.org/unodc/en/commissions/CND/Resolut
ions_Decisions/Resolutions-Decisions_2010-2019.html
Documents for the 2018 session of CND http://www.unodc.org/unodc/en/commissions/CND/session/
61_Session_2018/session-61-of-the-commission-on-narcotic-
drugs.html
st
Preliminary Agenda of the 61 session with annotations https://www.unodc.org/documents/commissions/CND_CCPCJ
_joint/Side_Events/2018/
Documents for previous sessions of CND http://www.unodc.org/unodc/en/commissions/CND/session/
cnd-documents-index.html
Annual Report of the International Narcotics Control Board http://www.incb.org/incb/en/publications/annual-
reports/annual-report.html
UNODC World Drug Report http://www.unodc.org/unodc/data-and-analysis/WDR.html
CND official Information for Participants http://www.unodc.org/documents/commissions/CND/CND_S
essions/
UNGASS 2016 Website www.ungass2016.org Twitter: @ungass2016
CND Blog – a number of VNGOC member organisations blog www.cndblog.org
live from the CND session
Secretariat of the Commission on Narcotic Drugs [email protected]
UNODC Civil Society Team [email protected]
VNGOC Website and www.vngoc.org
Twitter @theVNGOC #CND2018
Civil Society Task Force on Drugs www.cstfondrugs.org

We would welcome your feedback on this Guide. Please let us know how we can make it better and more useful for NGOs and
CSOs so that they can contribute most effectively to the work of CND.
Send your suggestions and comments to [email protected]
We look forward to hearing from you.

Copyright © VNGOC 2018

Copying and/or reproducing all or part of this Guide for wider circulation is welcome and encouraged provided that full
Page15

acknowledgement of the source as the VNGOC is made.