Five CS of Effective Communication
Five CS of Effective Communication
• clarity
• cohesiveness
• completeness
• conciseness
• concreteness
Treating these five Cs as a checklist for your writing can help to improve
communication with colleagues.
Clarity
Clarity is the first item on the list because it is the most part important of good
communication. If your thoughts are not clear, your writing will not be clear, and
your readers will not understand your message. Your readers might give up
altogether or form an understanding that is contrary to your objective.
Keep the number of ideas in your sentences to a minimum, and don’t add
anything that obscures your message. Try to use facts and figures in your writing
to have a greater impact. Be clear about your message and the information you
wish to communicate. Clarity will help build trust with your readers.
Cohesiveness
Help your readers understand your message by leading them through your
information so that they can see how it logically fits together. Don’t lose your
readers in a jumble of meandering sentences or competing ideas. Keep your
ideas focused on your message.
A topic sentence is a useful way to state an idea; it acts as a headline for what to
expect in a paragraph. The topic sentence is usually the first sentence of the
paragraph. The remaining paragraph sentences provide information that
supports the topic sentence. Here is an example of a topic sentence with a
controlling idea:
Building the pumphouse on the selected site will require innovative construction
techniques.
Completeness
When presenting an idea, include enough information to prove your thesis (i.e.,
your topic sentence). Three supporting sentences and a concluding sentence are
usually sufficient to complete the paragraph. The concluding sentence of the
paragraph should summarize your main idea by reinforcing your topic sentence.
Depending on the use case, you might consider adding a call to action to your
text. A call to action, or C2A, lets people know what additional actions you would
like them to take. Example: See Appendix A for the full report or Email me with your
questions.
Conciseness
Make every word count. Delete redundant words and simplify wordy
expressions. Remove any filler words.
Concreteness
Be specific in your meaning by using precise words. Avoid terms that are vague
or abstract. For example:
Regularly practicing the 5 Cs will sharpen your skills and have you
communicating effectively.