Acknowledgment

This project was quite good to learn a lot of technical things like PHP, JavaScript, CSS, HTML etc., at the
same time it gave me the confidence to work in the real life and professional set up. I feel the
experience gained during the project would lead me towards a good professional life.

I wish to express my profound gratitude to my Guide Mr. Adeyl Khan for giving an opportunity to do this
project in the Institute for North South University.

At the end, I am also thankful to Adeyl Khan Website for giving us valuable suggestions during the work.
 Introduction

Background

As a fictional illustration of the principles discussed, we occasionally refer to a medium sized knitting
(sweater) company called Bridging the Gap Knitwear (BTG Knitwear). Let's take a moment to learn about
BTG and meet its key employees.

BTG Knitwear, Ltd., with corporate headquarters in Gulshan, Dhaka, owns and operates multiple knitting
factories committed to providing "warmth and comfort" for its customers regardless of age or fitness
level.

Founded in 2000 with just one factory in the Narayanganj area, it now has two other factories in Gazipur
and Chittagong. From its founding, the company grew first to product over 100,000 sweater at its
Narayanganj factory, and then it expanded to Gazipur and recently at Chittagong. Current capacity of
BGT Knitwear is more than 300,000 sweater. The company employs 4,000 full- and part-time employees.
In 2012, the company had assets of 400 million taka and generated revenue close to 60 million taka.
 Configure the system
Creating Users

One of the first things you’ll need to do is create users and user groups.
When creating users or groups, you also assign specific rights and
permissions to each, which limits (grants) access to specific tasks and
information within OrangeHRM.

To create users and user groups:

1. Select Admin > Users.

2. You’ll see 3 categories you’ll need to configure.

 HR Admin Users—these are your HR employees.
 ESS Users—these are your company’s employees who can use OrangeHRM to view their
vacation time, benefits, and other data. Forprojects in HR, or other purposes.

Admin User Groups—these are user groups you can configure

3. Here is where you would create users, assign users’ rights within OrangeHRM, or create groups that
possess specific rights to save, edit, delete, and so on.

4. Choose each, choose edit or add and enter the relevant information.

5. Click Save.
 Creating a Job Category
OrangeHRM allows you to create job categories and classifications.

To create a new job:

1. Select Admin > Job.
2. You can configure 5 different options for each job.
 Job Titles—Enter the job title, for instance, “Sales
 Job Specifications—Enter certain types of status, such as
 Pay Grades—Define currency and minimum and maximum pay
 Employment Status—Define employment status such as full or
 EEO Job Categories—Import EEO job categories.
3. Select Job > Job Titles.
4. Click Add.
5. For Job Title, enter “Sales Representative.”
6. For Job Description, enter “Research, prospect, and write proposals, present to prospects and
customers, and complete sales process.”
7. Click Save.
8. Select Job > Job Specifications.
9. Click Add
 Representative.”
 Exempt or Non-Exempt, Salaried, Commission, Hourly, or other status. Rates Part-time,
terminated, and so on.
10. Enter a name in the Name field and then click Save. This choice will now appear
in the Job Specification drop-down menu.

Working with Qualifications

Often, training and education are sub-functions of a company’s HR department. OrangeHRM allows you
to work with Qualification courses or categories, which are important when dealing with technical or
licensed employees. In many industries, employees are encouraged to take continuing education, while
in others, they are required to maintain qualifications set by government agencies or professional
organizations.
To create a Qualification:
1. Select Admin > Qualification.
2. You’ll see 2 categories you’ll need to configure.
 Education—Define institutions and courses.
 Licenses—Define professional licenses.
3. Select Admin > Qualification > Education.
4. Enter an institution name and a course title.
5. Click Save.
6. Select Admin > Qualification > Licenses.
7. Enter the name of the license you want to define. OrangeHRM automatically assigns a unique
identification number.
8. Click Save.

Editing Employee Information

While you’ll only add an employee’s information once, you’ll likely need to edit the
data more often. Use the PIM module also to edit employee information. Some of
the most frequently changed data includes changing surnames due to marriage,
salary and pay grade due to promotion, or other benefit information due to addition
of a dependent.
To edit employee PIM data:
1. Click PIM. Your company’s employee list screen appears.
2. To edit an employee’s information, click the employee’s name. The employee information screen
appears.
3. Enter new information or edit existing information for the given employee.
4. When finished, click the PIM module tab.

Working with Benefits

Orange HRM gives you a Benefits module, in which you can manage your employee
and dependent benefits program. Here you can configure and manage your Health
Savings Plan and your Payroll Schedule.
To manage employee benefits:
1. Click Benefits. You can manage the two following options:
 Health Savings Plan
 Payroll Schedule
2. Click Health Savings Plan.
3. Define your HSP, and then manage the details as employees register and use the program.
4. When finished, click Payroll Schedule. On this page, you can:
 Add new information or edit existing information.
 Define a pay period.
5. When finished, click Home.

Working with Recruitment

Recruitment is module you will use to manage your company’s recruitment needs.
Here you can design, post and manage job vacancies as well as manage your
applicants’ pools.
To manage recruitment:
1. Click Recruitment. On this page you can manage the following two options:
 Job Vacancies
 Applicants
2.To post a new job or manage an existing job, click Job Vacancies.

3. To add a new applicant or manage an existing applicant, click Applicants.

4. When you’re finished, select another module (for example, Admin, PIM, Time) or click Home.

General Information
To see general information
Click admin
Organization
General Information
More
 Role of Information Systems in Organization
IT has played an important role in BTG's success. During the first few years of operation, the IT staff
created an infrastructure that supported internal billing and scheduling and a website that provided
basic information about the company' product and certification to attract buyers. The need for more-
sophisticated functions quickly became apparent. Applications were developed or purchased for online
collaboration, financial accounting, human resource management, inventory control, asset
management, staff scheduling, member participation, program registration, and so on.
The emergence of HR portals and self-service technologies has created a major new opportunity for the
HR function. Paper-based, “central-office” record keeping systems are rapidly being replaced by
powerful, Web- centered information systems, designed to deliver a wide array of self- service personal
and professional information to individual users and employees.

OrangeHRM Live, the Software as a service (SaaS) version of the world famous Open-Source (Free) HR
Software,” OrangeHRM” has simplified many HR functions with its cost effective pay as you go model.
HR managers of the modern day are assiduous and simply cannot afford to waste time on simple HR
tasks to be performed manually or wait for weeks for reports to be prepared, which you cannot be a
100% sure of the accuracy, to make critical decisions in that affect your organization. This is a risk that
can bring adverse effects to your organization in both short and long runs.

With the recent economic recession one of the largest hindrances for the small business owner is the
availability of funds for implementing an HRIS for your organization. OrangeHRM Live was introduced to
cater to SMEs with an effective and efficient HRIS our deployments have effectively removed costs
associated with hardware, software, hosting fees resulting in an economical and efficient model.

OrangeHRM Live offers powerful tools for providing easy-to-access to information as well as building
more productive workforces, these technologies are changing the ways that human resources
departments
around the world are organized and managed, as well as how they will address the needs of the
workforce of the future. Some key benefits of SaaS models are.

Low total cost of ownership - We take care of the IT infrastructure, upgrades, and on-going maintenance
allowing you to reduce your upfront investment,
reduce your overall cost of ownership and shift your focus to developing and optimizing your talent.

Latest Functionality with Seamless Opt-in Upgrades - System upgrades with latest features and fixes are
done by our support team. You do not have worry about hiring IT staff for any of these tasks.
Secure - OrangeHRM Live SaaS solutions provide you with top-of-the-line security measures to protect
your system, your data, and your resources. Our servers are SAS70 certified.

Rapid Implementation - Get up and running quickly for an accelerated return on investment.

Today’s Human Resources function is being transformed by the Web. Web-Based Human Resources
shows HR professionals how to use on-line technologies to offer more services to more employees at a
lower cost. It offers concrete tips on which approaches are most effective in small, medium, and large
organizations; provides a framework for transforming HR from a support function to one centered on
organization-wide productivity and learning; and explains all the key web technologies and trends that
are changing the HR function.
Five major functions of the information system
Your people are the most important asset; therefore, it only makes sense that your organization will
want to choose the best human resource management (HRM) system. But with so many choices and
options out there, it can be difficult to pinpoint what features your business needs to succeed. A good
HRM will give the human capital management team information and metrics needed at a glance in order
to make better business decisions. Selecting an HRM comes down to understanding the key factors and
benefits that will provide the most value to your company HR functions. Here are five ways to evaluate a
new HRM product so that the business gets a solid return on investment from day one.

1 – Simple to Use Dashboard

Any HRM worth the effort will have a central dashboard that features critical human resource
management information immediately upon login. This can be configured to meet the needs of the
administrator who is using the HRM. Meaningful lists, charts, and links to the areas that deal with
employee records, time and attendance, leave requests, recruitment and training, and more should be
displayed within an intuitive framework.

2 – Ease of Reporting
Human resource personnel are often tasked with reporting on important employment related issues.
This means they will have to be able to pull a variety of reports on everything from recruitment to
terminations. An easy reporting system that allows users to import and export information in common
document formats is a key factor to look for in the best HRM.

3 – Ongoing Product Updates

Just as human resources change continually, so too should an HRM be maintained with the latest
updates to employment related processes. Look for an HRM software that has frequent updates and
improvements. These are the signs of a software company that listens to what its clients want and need
on a regular basis, plus has a skilled development team to keep things running smoothly.

4 – Live Knowledgeable Support

If there is ever a product issue, the one factor you will need the most is live technical support from a
knowledgeable team. There is nothing more frustrating for an HR department than not having access to
an HRM that stores employee data due to a software or web error. Before selecting your HRM solution,
pick up the phone and ask support related questions to evaluate how responsive a company is.

5 – Try Before You Buy

Because of all the features that an HRM has, it can be an expensive purchase for any company.
However, a good HRM provider will offer an Open-Source option that you can try before you buy any
customization. While there are free trials of some products, you can get locked into costly features you
do
not want to use in the future.
Three major benefits of the information system
Integrated platform to manage employment benefits. Covers medical and welfare benefits‚ with
possibilities to define new benefits‚ by type‚ provider and several other areas. Assigning benefits to
employees happens in a variety of ways‚ individually‚ designation-wise or other. Benefits history and
other information can be displayed through rich reporting capabilities.
1) Define new work benefits using specific criteria.
2) Assign benefits to employee based on any required employee
information.
3) View detailed information on employee's benefits history.

Apply Systems Approach to Understand Information

Systems

You will need to be running an Operating System that supports the Apache HTTP Server and MySQL
database server. In addition to that following pre- requisite must be installed.

1. Apache HTTP Server 1.3 or later

2. MySQL 5.0 or later
3. PHP 5.1.0 or later

Instead of installing above mentioned pre-requisites separately, it is possible to install a stack which has
MySQL, Apache and PHP configured to work together.

Information Systems and Web Technologies

Internet
This is the world-wide network of computers accessible to anyone who knows their Internet Protocol
(IP) address - the IP address is a unique set of numbers (such as 209.33.27.100) that defines the
computer's location.

Intranet
This is a network that is not available to the world outside of the Intranet. If the Intranet network is
connected to the Internet, the Intranet will reside behind a firewall and, if it allows access from the
Internet, will be an Extranet. The firewall helps to control access between the Intranet and Internet to
permit access to the Intranet only to people who are members of the same company or organization.
Extranet
An Extranet is actually an Intranet that is partially accessible to authorized outsiders. The actual server
(the computer that serves up the web pages) will reside behind a firewall. The firewall helps to control
access between the Intranet and Internet permitting access to the Intranet only to people who are
suitably authorized. The level of access can be set to different levels for individuals or groups of outside
users. The access can be based on a username and password or an IP address (a unique set of numbers
such as
209.33.27.100 that defines the computer that the user is on).

We are using the three systems for the report.OrangeHRM on demand is hosted on RackSpace
servers. Rack Space is one of the fastest and most reliable hosting service providers. These systems
are the most effective way the get the organizational goal.

Information Systems Security

Five information systems threats which can negatively impact the systems.
1. The loss potential that exists as the result of threat-vulnerability pairs. Reducing either the threat or
the vulnerability reduces the risk.
2. The uncertainty of loss expressed in terms of probability of such loss.
3. The probability that a hostile entity will successfully exploit a particular telecommunication or
COMSEC system for intelligence purposes; its factors are threat and vulnerability.
4. A combination of the likelihood that a threat shall occur, the likelihood that a threat occurrence shall
result in an adverse impact, and the severity of the resulting adverse impact.
5. The probability that a particular threat will exploit a particular vulnerability of the system.

These two can be most dangerous –

1. The uncertainty of loss expressed in terms of probability of such loss.

2. The probability that a particular threat will exploit a particular
vulnerability of the system.
To prevent from these threats, BTG knitwear LTD. have to follow the
“United Nation” and the “Standards organizations and standards”.
 Conclusion

This system is quite good. It is professional and reliable workstation. Overall, OrangeHRM stands out
from most of the open source HRM software with a wide array of user-friendly features. I would like to
know if you have something to suggest about its limitation. This project was quite helpful for me in
learning many new things related to PHP, HTML, JAVASCRIPT and OrangeHRM. Although the project was
a little bit difficult because I had to change the software OrangeHRM according to IDRBT’s requirements
tried my level best to achieve the objective my project. The project is still requiring more time and more
functionalities to be added to fulfill the requirements of IDRBT.