Barangay Information Management System

Kendrick C. Belacho Kyle Christian S. De Guzman Vernon Jhon A. Quilang

Department of Computing and Department of Computing and Department of Computing and
Information Technology Information Technology Information Technology
NU Dasmariñas – School of NU Dasmariñas – School of NU Dasmariñas – School of
Engineering, Computing and Engineering, Computing and Engineering, Computing and
Architecture Architecture Architecture
Dasmariñas, Cavite, Philippines Dasmariñas, Cavite, Philippines Dasmariñas, Cavite, Philippines
[email protected] [email protected] [email protected]
dasma.edu.ph dasma.edu.ph dasma.edu.ph

Carl Marc C. Te Rogelyn N. Victor

Department of Computing and Department of Computing and
Information Technology Information Technology
NU Dasmariñas – School of NU Dasmariñas – School of
Engineering, Computing and Engineering, Computing and
Architecture Architecture
Dasmariñas, Cavite, Philippines Dasmariñas, Cavite, Philippines
[email protected] [email protected]

Abstract— The developers interviewed the Barangay responsible for ensuring peace and order and the provision
Captain to find out the existing problems they have in the ofbasic services and programs at the local level.
barangay. With that, it was revealed that keeping records Barangay Residents are the people that live in a certain
of the residents is one of the primary challenges that they Barangay. They are the beneficiaries of the services and
are currently facing as they want to know if the person is aid of the Barangay. Health care, financial and material
an actual resident in the barangay before providing them assistance, scholarship, job opportunities, activities, and
the services they offer. The developers came up with a other types of assistance are the privileges of being a
system that will help the side of the barangay officials and resident of a particular barangay. In the current time,
bring convenience to the residents. With a website where residents of thebarangay go the barangay office in order to
the barangay officials have an admin interface to create, get official papers and ask for assistance. With that, the
view, edit, and delete a record of a resident, it will help the barangay makes sure that a particular resident is an
barangay officials to give efficient service to confirmed authentic resident of their barangay with their paper-based
barangay Sampaloc 1 residents. On the other hand, records before providing them their services.
residents can register to the website and mobile With that, in times of technology where web
application. When they access the website, residents can transactionsare highly referred as a convenient way, this
access the services offered by the Barangay Sampaloc 1. group of developers aim to produce a website where
To evaluate the effectiveness of our application, we let the residents can register their information so they can log into
barangay officials to test the system. The results the mother system. If they are already registered, they can
demonstrate that our developed mobile application and access the services offered by the barangay in our mother
website bring a solution to their problem, and it also bring system or theofficial website of Barangay Sampaloc 1.
convenience to the barangay residents.
A. Objectives of the study
Keywords: Wireless Sensor Networks, Energy The general objective of the study is to develop a
Efficiency, Machine Learning, Regression Models, barangay information management system in barangay
Sampaloc 1. Specifically, the development is aimed to:
Routing Algorithms.
1. Design a barangay information management system
I. INTRODUCTION with the following features:
Barangay is the most basic unit of administration in the a. Provides a barangay official to store, search,
Philippines. It resembles a village or community of a few update, and delete data of a profile barangay
hundred to a few thousand households. The head of the resident.
barangay, known as the barangay captain, is elected and b. Allow the residents to log in to the official website
 of Barangay Sampaloc 1 and access the services term with numerous implications and meanings among
offered by the barangay. different constituents. The term is frequently used
c. This system will also allow the Barangay Officials concurrently with others. For example, information
to access the basic information of the residents. management is frequently confused with data management,
information technology (IT) management, or management
2. Create a Website and Mobile application using various of information procedures or requirements [4]. Information
tools: management is the handling of methods that acquire,
a. Java, HTML, CSS, PHP, JavaScript (Programming produce, organize, disseminate, and make use of
Language) information [5].
b. Android Studio (Android Application
Development) III. EASE OF USE
c. XAMPP (Database) C. Website Features
B. Manageability This website's features include the ability to use barangay
records and information management material, as well as a
The aim of the Barangay Information Management
variety of services such as Blotter, Complain & Emergency,
System is to aid Barangay Sampaloc 1 Dasmariñas’ Document Request, and Resident Verification. To improve
barangay officials in monitoring and the records of the user convenience for processing the services of the barangay.
residents in their area before giving them the services they
offer. The system enables them to easily add, update, and Barangay officials can additionally login as
remove the residents ‘profiles and view the information of administrators to gain access to the barangay's information,
the residents on the system. Moreover, the barangay and residents of the barangay may sign up for their data on
residents can enjoy the convenience of accessing the the website and may access the services offered by the
services through the website or the android application. Barangay. Furthermore, the website includes information
about the barangay of Sampaloc 1, as well as contact
II. REVIEW OF RELATED LITERATURE information for the barangay's emergency hotlines and
A. The Barangay connections to the barangay's social media accounts to
A barangay is a native Filipino term for a village or receive further barangay updates.
district, which is the Philippines' smallest administrative D. Android Functions
division. Governance at the barangay level is critical to the
The system's android version contributes to the website,
country's LGUs. This relates to the leader's accountability, and it includes access to a variety of services such as Blotter,
justice, and openness in fulfilling a variety of tasks as a Complain & Emergency, Document Request, and Resident
servant in his society. Given the position they hold at base Verification on a mobile device. The development of the
level with regard to offering efficient and effective Android application has made it a lot simpler for
amenities to the community, the barangays are national users/residents to get in touch with barangay services. The
government collaborators in responding to development system's android functions primarily focus on registering
concerns. The integration in providing services through the users/residents for straightforward eligibility for further
barangays governs the administrative state of the city or process of services that are provided in the application with
municipality. Furthermore, as the basic political entity, the just a single tap.
barangay serves as the primary planning and operation
E. System Accessibility
entity of government campaigns, utility projects, and
events, as well as a forum in which the local citizens' The system involves both Website and Android
collective views can be developed and evaluated [1][2]. Application due to its capabilities making it more convenient
for the target market to use several processes upon selecting
B. Systemized Barangay Record a chosen service. It also lets the users connect with the
barangay's social media profile and additionally refer to the
Maintaining Barangay records is a method of gathering
emergency hotlines of the barangay.
information about residents. BIMS has the ability to record
large amounts of data and store it for an extended period of The system is accessible to both administrators and
time. This system can help meet strategic goals such as residents of the barangay. With the resident view allowing
reducing paper consumption and costly data extraction users to sign up for the system and gain access to the
from large documents. BIMS can keep track of residents' barangay's services, The resident view is available on the
records, including personal and family information, system's website and Android application. The admin view is
complaints, and compromise information (Barangay Justice only accessible by barangay officials, and it allows them to
System), and can generate daily reports for the Barangay sign into their accounts and have access to the residents
[3]. information system, where they can search for a resident and
the system will display the details of the resident via the
resident profile. The admin can also edit the resident's profile
C. Information Management
and change their password. The admin may additionally
Information management (IM) is a broad conceptual
register a barangay resident in the admin's view, which takes from which to select among the system's options. As a
them to a sign-up form. Moreover, the administrator will be result, the researchers decided to develop a management
able to log out of the system for security reasons. The admin information system that would be accessible via mobile and
view is only accessible through the system's website. web platforms.
IV. METHODOLOGY Apart from the research title, the researchers will be able
to document every phase as well as the team's progress on
This chapter describes the methodology applied during the development of the system. Furthermore, the research
the study. In light of this, the study's focus areas and the includes details such as the system's features and functions
reasons for selecting them are explained. These chapters through the use of research documentation.
explain the research design and approach, as well as the data
gathering processes used during the collection of
information. There are also explanations of how methods II. Design
were checked for accuracy and data obtained and examined.
The system design, which establishes the system and
Software Development Life Cycle (SDLC) hardware requirements such as data sections,
programming languages, network components, user
interface, and so on, iscreated during this phase.
Since the researchers were able to develop a system
development plan, the software design was implemented
first before beginning the programming portion of the
project. In terms of design, the researchers considered
creating a design that would represent the appearance of
the website and mobile application. As a result of having
a concept for the website and application, the design stage
serves as a blueprint. Also, examine the user's perspective,
figure out thedesign principles for the user experience and
interface of thesystem.
III. Coding
During the coding phase of the development, the
Figure 1.0: Waterfall SDLC Model source code is generated according to the requirements
during this phase. The architectural specifications are
In Figure 1.0, the researchers used the Software converted into functional code. The system is built in
Development Life Cycle (SDLC) to develop the system and segments known as units, which are then integrated. Unit
generate a blueprint by following the system development testing is when the operation of each component is
processes of requirement analysis, planning, design, coding, evaluated before integration.
testing and evaluation, deployment, and maintenance.
Furthermore, the SDLC includes various models for IV. Testing and Evaluation
determining process organization as well as the system's The software is then distributed to the evaluation unit.
advantages and disadvantages. Testers examine the program for any potential flaws by
The researchers used the Waterfall SDLC Model as their either manually or automatically operating instances of
SDLC model. The SDLC Waterfall model is a linear and testing. The client additionally participates in the testing
step-by-step procedure for developing software because the phase to ensure that all requirements are met. To ensure
development process of this model is simple enough to quality assurance, any defects and glitches discovered
understand and allows for mistakes to be avoided when during this part of the process are resolved.
moving on to the next step of the process [6]. V. Deployment
I. Requirement Analysis During this stage, the software is deployed into a live
This phase's goal is to determine whether it is environment (the client's server) to be tested for
technically and economically feasible for further software functionality.Users who require it can access the software
development. This includes attainability research, a after this has been implemented. This phase could
comprehension of the problem, and a determination of the additionally involve preparing real-time users to interact
various alternatives. with the system's upsides.
The researchers were able to gain a background on the VI. Maintenance
barangay's details and analyze what the barangay required During this stage, the software is deployed into a live
for their system after conducting an interview with the environment (the client's server) to be tested for
barangay captain. The researchers were able to collaborate functionality.The maintenance model is a key component
and generate ideas while developing the system. As a result, of this approach.This stage involves updating the system,
the researchers were able to generate three research titles fixing any bugs anderrors, and developing other necessary
 components based onfeedback to complete the software.
The maintenance model is a key component of this
approach. This stage involves updating the system, fixing any Table 1. Rating Scale Criteria
bugs and errors, and developing other necessary Rating Verbal Interpretations
componentsbased on feedback to complete the software.
4.20 – 5.00 Highly Acceptable
• Activities and Timelines 3.40 - 4.19 Acceptable
2.60 - 3.39 Moderately Acceptable
1.80 - 2.59 Fairly Acceptable
1.00 - 1.79 Unacceptable

V. RESULTS AND DISCUSSION

This section presents the findings of the barangay’s
end users and an IT expert's assessment of the system as
part of the testing prior to deploying it to the target users
at Barangay Sampaloc 1 for the beta launch. Following the
quality assurance team's review of the system, IT experts
checked it. The approval of (20) end-users and (5)
industry IT experts was sought to validate the system's
functionality and efficiency in the following areas:
Table 2. Respondents’ Level of Assessment in terms of
Figure 1.1: Activities and Timelines for Project Security
Development
In Figure 1.1, it serves as a goal setter for the developers.
It is shown that during the filled box of every step, progress
must be made. With that, it resulted in better performance and
a more organized flow of work to the team.
A. Resource Requirements
● Reading Sources: Books, Journals, Internet Articles
● Software: Java (Programming Language), Android
Studio (Integrated Development Environment),
XAMPP(Database)
● Website: HTML (Website Structure), CSS,
JavaScript (Website Design)
B. Expected Output
● Barangay Information Management System Website
● Barangay Information Management System Android
Application
● Complete Project Documentation
C. Research Instrument
Questionnaires were developed to assess
respondents' attitudes toward the system. The 5-point
scale was used to assess respondents' perceptions of the Table 2 shows the overall results of the system
Barangay Information Management System, with five
evaluation for the Security components of the system. The
being the highest and one being the lowest rank. Table
2 represents the Likert scale used to measure the table consisted of the variable, respondents, N as the no. of
response to a query presented to an established industry respondents, Mean, and Interpretation. For the
professional who has access to the system. Table 2 confidentiality, both respondents (end-user and IT Expert)
additionally demonstrates the requirements for interpreted it as 'Highly Acceptable' By gaining the value
interpreting the survey information that was employed mean of 4.45(end-user) and 4.20(IT Expert). On the integrity
to evaluate the system's efficiency and functionality
of the security of the system, the end-user gained the mean
prior to beta the initial release.
value of 4.60 interpreted as 'Highly Acceptable' and the IT
expert gained the mean value of 4.00 which is 'Acceptable'
For the non-repudiation and accountability, same
interpretation is indicated whereas the end-user is 'Highly
Acceptable' on the non-repudiation(4.40) and
accountability(4.45) then 'Acceptable' interpretation for the
IT Experts whereas the mean value of 3.80 for the non-
repudiation and accountability is obtained. Overall, the end-
user gained a total of 4.48 mean value which is 'Highly
Acceptable' and 3.95 mean value for the IT Expert.
Table 3. Respondents’ Level of Assessment in terms of
Maintainability

Table 4 shows the overall results of the system

evaluation for the Functional Stability of the system. The
table consisted of the variable, respondents, N as the number.
Of respondents, Mean, and Interpretation. The interpretation
of the respondents is indicated whereas the end-user is
interpreted as 'Highly Acceptable' on the Function
Completeness (4.55), Function Correctness (4.65), and
Function Appropriateness (4.70) which overall got the
average mean of 4.65 that is 'Highly Acceptable'
interpretation. While the IT Experts gained a stable mean
value of 3.80 in total and 3.80 on each variable whereas
interpreted as 'Acceptable.
Table 5. Respondents’ Level of Assessment in terms of
Performance Efficiency

Table 3 shows the overall results of the system

evaluation for the Maintainability of the system. The table
consisted of the variable, respondents, N as the number of
respondents, Mean, and Interpretation. The end-user
interpreted the system as 'Highly Acceptable' by gaining the
values of 4.40 in the Modularity, 4.60 in Reusability, 4.70 in
Analyzability, 4.70 in Modifiability, and 4.80 Testability thus
the total mean of the end-user is 4.64. While on the IT Expert,
the mean value of the IT Expert 3.80 in the Modularity, 3.60
in Reusability, 4.70 in Analyzability, 3.80 in Modifiability,
and 3.80 Testability thus the total mean of the IT Expert is
3.72. 'Acceptable'.
Table 4. Respondents’ Level of Assessment in terms of
Functional Stability
 Table 5 shows the overall results of the system
evaluation for the Performance Efficiency of the system. The
table consisted of the variable, respondents, N as the number
of respondents, Mean, and Interpretation. The end-user
interpreted the system as 'Highly Acceptable' by gaining the
values of 4.60 in the Time Behavior, 4.55 in Resource
Utilization, and 4.60 Capacity thus the total mean of the end-
user is 4.58. Compared to table 4, the mean value of the IT
Expert remained stable at 3.80 interpreted as 'Acceptable'
Table 6. Respondents’ Level of Assessment in terms of
Compatibility

Table 7 shows the overall results of the system

evaluation for the Usability of the system. The table consisted
of the variable, respondents, N as the number of respondents,
Mean, and Interpretation. The end-user interpreted the system
as 'Highly Acceptable' by gaining the mean values of 4.60 in
the Appropriate Recognizability, 4.75 in Learnability, 4.30 in
Operability,4.45 in User Protection, and 4.55 in
Accessibility, thus the total mean of the end-user is 4.53.
While on the IT Expert, the mean value of the IT Expert by
Table 6 shows the overall results of the system gaining the mean values of 3.80 in the Appropriate
evaluation for the Compatibility components of the system. Recognizability, 3.60 in Learnability, 3.80 in
The table consisted of the variable, respondents, N for the Operability,3.80 in User Protection, and 4.00 in
number of respondents, Mean, and Interpretation. From each Accessibility, thus the total mean of the IT Expert is 3.80
of the variable, each is indicated through the mean value and which is 'Acceptable'.
interpreted through the rating scale criteria. On the criteria of Table 8. Respondents’ Level of Assessment in terms of
the co-existence, the indicator regarding the mean value of Reliability
4.45 is from the end-users' value which is correctly
interpreted as 'Highly Acceptable' And 4.00 from the IT
Expert interpreted as 'Acceptable', followed by the indicator
regarding Interoperability with the mean response of 4.75
from the end-user interpreted as 'Highly Acceptable' Then a
mean value of 4.00 from the IT Expert as 'Acceptable' in the
interpretation. Afterwards, on the compatibility Barangay
Information Management System in the criteria resulting in
an overall mean of 4.60 from the end-user which is 'Highly
Acceptable' Followed by a mean value of 4.00 from the IT
Expert whereas it is 'Acceptable'.
Table 7. Respondents’ Level of Assessment in terms of
Usability
 Table 8 shows the overall results of the system system dashboard, which displays the majority of the data.
evaluation for the Reliability of the system. The table The data can be used by Barangay officials as a framework
consisted of the variable, respondents, N as the number of for administration and management of information on the
respondents, Mean, and Interpretation. The end-user barangay's provided services in order to develop new
interpreted the system as 'Highly Acceptable' by gaining the approaches to improve service handling and details
mean values of 4.60 in the Maturity, 4.65 in Availability, 4.80 administration.
in Fault Tolerance, and 4.70 in Recoverability, thus the total
The review of related literature and studies validates up
mean of the end-user is 4.69. While on the IT Expert, the
the approach of the present work and demonstrates the
mean value of the IT Expert 4.00 in the Maturity, 3.85 in
existence of similar concepts indicating the relevance and
Availability, 3.80 in Fault Tolerance, and 4.00 in
credibility associated to this type of technology. Due to the
Recoverability, thus the total mean of the IT Expert is 3.90
system is on its way to testing, feedback from its target users
whereas interpreted as 'Acceptable.'
can help make improvements to the initial version released,
and other domains, criteria, and testing methods can be
Table 9. Respondents’ Level of Assessment in terms of examined as the system development and concept progress.
Portability
End-users were given the opportunity to get an overview
of the system's functionality and initial features, which were
illustrated to help them understand the system's purpose.
Furthermore, following the release of the BIMS, end-users
were able to assess the system's specialty and review the
system, as well as provide suggestions for improvements and
encountered problems for the purpose of maintenance.
The IT experts made several recommendations for the
system's implementation in order to assess its general
acceptance and identify the constraints associated with the
system's implementation in the barangay, with the goal of
incorporating further system features as a project follow-up
procedure.
ACKNOWLEDGMENT
The researchers would like to thank the officials of
Barangay Sampaloc 1 for allowing the researchers to conduct
an interview for their project development, particularly the
barangay captain, who provided details and requirement
analysis to the researchers in order to facilitate the
implementation of system-specific projects. This would not
Table 9 shows the overall results of the system be possible without their knowledge and current events,
evaluation for the Portability of the system. The table which keep the concept current and relevant.
consisted of the variable, respondents, N as the number of We are also extending our deepest gratitude to our
respondents, Mean, and Interpretation. The end-user professor for this course, Mr. Elmer Aliño who made us
interpreted the system as 'Highly Acceptable' by gaining the knowledgeable about the certain software and program
mean values of 4.65 in the Adaptability, 4.60 in Installability, requirements for developing this project. To Mr. Dannel A.
and 4.85 in Replaceability, thus the total mean of the end-user Pon-An and Mr. Michael Galo for equipping us the
is 4.70. While on the IT Expert, the mean value of the IT knowledge for database system. And to Ma’am Charlyn
Expert by gaining the mean values of 3.80 in the Adaptability, Malimata for supporting and helping us to be in contact with
4.20 in Installability, and 4.00 in Replaceability, thus the total Barangay Sampaloc 1.
mean of the IT Expert gained the mean value of 4.00 which Lastly, we would like to thank ourselves, the
is interpreted as 'Acceptable'.
developers for not giving up and for putting the best
performance, skills, and hard work to finish the development.
VI. RECOMMENDATIONS AND CONCLUSIONS We are continuing to strive, develop, and have progress on
BIMS is utilizing technology to create a much more becoming a future IT professional. As we take this path may
convenient method of accessing and processing through we, the developers find the future success, happiness, peace
barangay services. BIMS can help barangay officials use data of mind, and fulfillment in life. May all of us live a good
from the various services that are processed, as well as happy life.
determine the number of respondents, by tapping into the
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