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Prepare
Objectives
At the end of the lesson, the students should be
able to:
• Identify and use the appropriate method of presenting
information from a data set effectively.
• Construct a frequency distribution for a given set of
data.
• Prepare a frequency distribution table.
• Interpret results of the graph.
Methods in Presenting Data
Textual Method
data is presented in paragraph form.

Tabular Method
data is presented in rows and columns.

Graphical Method
data is presented in visual form.
Textual Form

Table 1 presents the frequency and

percentage distribution of the respondents
according to gender. The table shows that
majority of the respondents are female with
3,625 or 72.5%, while 1,375 or 27.5% are male.
Most of the Nursing students are female,
it only shows that Nursing is a course more
favorable for female.
Example: Tabular Form
Table 1
Frequency and Percentage Distribution of the
Nursing Students According to Gender
Gender Frequency Percentage
Male 1,375 27.5
Female 3,625 72.5
Total 5000 100
Example: Graphical Form

150 120
100
100 80
60
50 40
0 20
M 0
A
T
MC
BM

MK
A

CS

FM
BS

HR
BS

Ps

M
A
T
MC
BM
A

MK
CS

y
BS

FM
BS

BS

BS

BS

HR
BS

Ps
BS

BS
BS

BS

BS
BS
BSA
120
BSBM
HRM
100
80

BSCS
60
FMA 40
20
BSMC
0
BST
BSPsy
BSMK 0 2 4 6 8 10
What is Frequency Distribution?
Tabular Form

It is a group of data into categories

showing the number of observations in
each of the non-overlapping classes.

Mutually Exclusive &

Exhaustive
Grouped Frequency Distribution
It is used when the range of the data set is
large.

The data are grouped into classes

ü Categorical

ü Interval or Ratio
1. RAW DATA
2. ARRAY
3. RANGE
4. FREQUENCY DISTRIBUTION
5. CLASS LIMIT
6. CLASS BOUNDARIES or TRUE LIMITS
7. INTERVAL (or width or class size)
8. FREQUENCY
9. RELATIVE FREQUENCY
10. PERCENTAGE
11. CUMULATIVE FREQUENCY
12. MIDPOINT
Two types of Frequency Distribution:

1. Categorical Frequency Distribution-

this is used to organized nominal-
level or ordinal-level type of data.
2. Grouped Frequency Distribution – is
used when the range of the data is
large.
Categorical Frequency
It is used to organized nominal-level or
ordinal-level type of data.
Examples:
Gender Political affiliation
Business type Year level
Example 1

Twenty applicants were given a

performance evaluation appraisal. The
data set is

High High High Low Average

Average Low Average Average Average
Low Average Average High High
Low Low Average High High

Construct a frequency for the data.

Step 1

Construct a table.

Class Tally Frequency Percent

High
Average
Low
Step 2

Tally the raw data.

Class Tally Frequency Percent

High IIII-II
Average IIII-III
Low IIII

High High High Low Average

Average Low Average Average Average
Low Average Average High High
Low Low Average High High
Step 3

Convert the tallied data into numerical

frequencies.

Class Tally Frequency

High IIII-II 7
Average IIII-III 8
Low IIII 5
Step 4

Determine the percentage.

Class Tally Frequency Percent
High IIII-II 7 35
Average IIII-III 8 40
Low IIII 5 25

Frequency of
Percentage Formula: the class
f
% = x100%
n Total number
Percentage of values
Example 2

Suppose a researcher wished to do a study

on the monthly salary (in ₧ thousands) of call
center agents of selected call center
companies. The research first would have to
collect the data by asking each call center
agents about their monthly salary. The data
collected in original form is called raw data.
In this case, the data are
Example 2 (continuation)

19 22 23 24 27 28 31 26 21 17
20 23 23 25 27 29 32 26 21 17
20 23 24 25 27 30 34 26 22 18
18 22 23 24 27 28 31 25 20 16
19 22 23 24 27 28 31 25 21 16
18 22 23 24 27 28 31 25 20 14
18 22 23 24 27 28 31 25 20 14
20 23 24 25 27 30 33 26 21 17
Example 2 (continuation)

Construct a frequency distribution using

Rule 1 and determine the following
Range Relative frequencies
Interval Percentage
Class limits Midpoints
Class boundaries Cumulative frequencies
Steps in Constructing a Frequency Distribution Table
1. Arrange data in an array ( ascending or descending order)
2. Determine the number of classes
K- the numbers defining the class.
K= 1 + 3.33 log n (Sturge’s Formula)
a. Identify the highest and the lowest value
b. Find the range, R = HV – LV
c. Select the number of desired classes, K
d. Find the width or class size, c, by dividing the range with the
number of classes and rounding up. c = R/K
e. Select the start point (usually the lowest value or a convenient
number less than the lowest value) add the width to get the lower
limits for each class.
f. Find the upper class limit
g. Find the boundaries.
3. Tally the data
4. Find the numerical frequencies, f, from the tallies.
5. Find the relative and cumulative frequencies to describe the
data set.
Step 1

Arrange the raw data in ascending or

descending order.
14 18 20 22 23 24 25 27 28 31
14 18 20 22 23 24 25 27 28 31
16 18 20 22 23 24 25 27 28 31
16 19 21 22 23 24 25 27 28 31
17 19 21 22 23 24 26 27 28 31
17 20 21 23 23 25 26 27 29 32
17 20 21 23 24 25 26 27 30 33
18 20 22 23 24 25 26 27 30 34
Step 2 (continuation)

Select a starting point for the lowest class limit

14

14 18 20 22 23 24 25 27 28 31
14 18 20 22 23 24 25 27 28 31
16 18 20 22 23 24 25 27 28 31
16 19 21 22 23 24 25 27 28 31
17 19 21 22 23 24 26 27 28 31
17 20 21 23 23 25 26 27 29 32
17 20 21 23 24 25 26 27 30 33
18 20 22 23 24 25 26 27 30 34
Step 2 (continuation)

Determine Lower and Upper class limits

Class Limits
14 – 16
17 – 19
20 – 22
Lower Limit 23 – 25 Upper Limit
26 – 28
29 – 31
32 – 34
Step 2 (continuation)

Determine Lower and Upper Class Limits

Class Limits Class Boundaries
14 – 16 13.5 – 16.5
17 – 19 16.5 – 19.5 14 – 0.5 = 13.5
20 – 22 19.5 – 22.5
23 – 25 22.5 – 25.5
26 – 28 25.5 – 28.5
29 – 31 28.5 – 31.5 22 + 0.5 = 22.5
32 – 34 31.5 – 34.5
Step 3

Tally the raw data

Class Limits Class Boundaries Tally

14 – 16 13.5 – 16.5 IIII
17 – 19 16.5 – 19.5 IIII-IIII
20 – 22 19.5 – 22.5 IIII-IIII-IIII-I
23 – 25 22.5 – 25.5 IIII-IIII-IIII-IIII-III
26 – 28 25.5 – 28.5 IIII-IIII-IIII-II
29 – 31 28.5 – 31.5 IIII-III
32 – 34 31.5 – 34.5 III
Step 4

Convert the tallied data to numerical frequencies

Class Limits Tally Frequency

14 – 16 IIII 4
17 – 19 IIII-IIII 9
20 – 22 IIII-IIII-IIII-I 16
23 – 25 IIII-IIII-IIII-IIII-III 23
26 – 28 IIII-IIII-IIII-II 17
29 – 31 IIII-III 8
32 – 34 III 3
Step 5

Determine the relative frequency (rf)

Class Limits Frequency Relative Frequency
14 – 16 4 0.05
17 – 19 9 0.11
20 – 22 16 0.20
23 – 25 23 0.29
26 – 28 17 0.21
29 – 31 8 0.10
32 – 34 3 0.04
Total 80 1.00

3 ÷ 80 ≈ 0.04
Step 6

Determine the percentage

Class Limits Frequency Percentage
14 – 16 4 5
17 – 19 9 11
20 – 22 16 20
23 – 25 23 29
26 – 28 17 21
29 – 31 8 10
32 – 34 3 4
Total 80 100

(3 ÷ 80) x 100 ≈ 4
Step 7

Determine the cumulative frequencies (cf)

Class Limits f cf Found by
14 – 16 4 4 4
17 – 19 9 13 4+9
20 – 22 16 29 4 + 9 +16
23 – 25 23 52 4 + 9 +16 + 23
26 – 28 17 69 4 + 9 +16 + 23 + 17
29 – 31 8 77 4 + 9 +16 + 23 + 17 + 8
32 – 34 3 80 4 + 9 +16 + 23 + 17 + 8 + 3
Total 80
Step 8

Determine the midpoints (X)

Class Limits f X Found by
14 – 16 4 15 (14 + 16) ÷ 2
17 – 19 9 18 (17 + 19) ÷ 2
20 – 22 16 21 (20 + 22) ÷ 2
23 – 25 23 24 (23 + 25) ÷ 2
26 – 28 17 27 (26 + 28) ÷ 2
29 – 31 8 30 (29 + 31) ÷ 2
32 – 34 3 33 (32 + 34) ÷ 2
Total 80
Example 3

SJS Travel Agency, a nationwide local travel

agency, offers special rates on summer
period. The owner wants additional
information on the ages of those people
taking travel tours. A random sample of 50
customers taking travel tours last summer
revealed these ages.
Example 3 (continuation)

18 29 42 57 61 67 37 49 53 47
24 34 45 58 63 70 39 51 54 48
28 36 46 60 66 77 40 52 56 49
19 31 44 58 62 68 38 50 54 48
27 36 46 59 64 74 39 51 55 48

Construct a frequency distribution using

Rule 1.
Step 1

Arrange the raw data in ascending or

descending order.
18 29 37 42 47 49 53 57 61 67
19 31 38 44 48 50 54 58 62 68
24 34 39 45 48 51 54 58 63 70
27 36 39 46 48 51 55 59 64 74
28 36 40 46 49 52 56 60 66 77
Step 3 (continuation)

Select a starting point for the lowest class limit

18

18 29 37 42 47 49 53 57 61 67
19 31 38 44 48 50 54 58 62 68
24 34 39 45 48 51 54 58 63 70
27 36 39 46 48 51 55 59 64 74
28 36 40 46 49 52 56 60 66 77
Step 3 (continuation)

Determine Lower and Upper class limits

Class Limits
18 – 26
27 – 35
36 – 44
Lower Limit 45 – 53 Upper Limit
54 – 62
63 – 71
72 – 80
Step 3 (continuation)

Determine Lower and Upper Class Limits

Class Limits Class Boundaries
18 – 26 17.5 – 26.5
27 – 35 26.5 – 35.5 18 – 0.5 = 17.5
36 – 44 35.5 – 44.5
45 – 53 44.5 – 53.5
54 – 62 53.5 – 62.5
63 – 71 62.5 – 71.5 44 + 0.5 = 44.5
72 – 80 71.5 – 80.5
Step 3

Tally the raw data

Class Limits Class Boundaries Tally

18 – 26 17.5 – 26.5 III
27 – 35 26.5 – 35.5 IIII
36 – 44 35.5 – 44.5 IIII-IIII
45 – 53 44.5 – 53.5 IIII-IIII-IIII
54 – 62 53.5 – 62.5 IIII-IIII-I
63 – 71 62.5 – 71.5 IIII-I
72 – 80 71.5 – 80.5 II
Step 4

Convert the tallied data to numerical frequencies

Class Limits Tally Frequency

18 – 26 III 3
27 – 35 IIII 5
36 – 44 IIII-IIII 9
45 – 53 IIII-IIII-IIII 14
54 – 62 IIII-IIII-I 11
63 – 71 IIII-I 6
72 – 80 II 2
Step 5

Determine the relative frequency (rf)

Class Limits Frequency Relative Frequency
18 – 26 3 0.06
27 – 35 5 0.10
36 – 44 9 0.18
45 – 53 14 0.28
54 – 62 11 0.22
63 – 71 6 0.12
72 – 80 2 0.04
Total 50 1.00

2 ÷ 50 = 0.04
Step 6

Determine the percentage

Class Limits Frequency Percentage
18 – 26 3 6
27 – 35 5 10
36 – 44 9 18
45 – 53 14 28
54 – 62 11 22
63 – 71 6 12
72 – 80 2 4
Total 50 100

(2 ÷ 50) x 100 = 4
Step 7

Determine the cumulative frequencies (cf)

Class Limits f cf Found by
18 – 26 3 3 3
27 – 35 5 8 3+5
36 – 44 9 17 3+5+9
45 – 53 14 31 3 + 5 + 9 + 14
54 – 62 11 42 3 + 5 + 9 + 14 + 11
63 – 71 6 48 3 + 5 + 9 + 14 + 11 + 6
72 – 80 2 50 3 + 5 + 9 + 14 + 11 + 6 + 2
Total 50
Step 8

Determine the midpoints (X)

Class Limits f X Found by
18 – 26 3 22 (18 + 26) ÷ 2
27 – 35 5 31 (27 + 35) ÷ 2
36 – 44 9 40 (36 + 44) ÷ 2
45 – 53 14 49 (45 + 53) ÷ 2
54 – 62 11 58 (54 + 62) ÷ 2
63 – 71 6 67 (63 + 71) ÷ 2
72 – 80 2 76 (72 + 80) ÷ 2
Total 50
In the years 1968 to 2007, the country’s gold
production (in thousand kilograms)
was:

18.7 15.6 16.6 25.0 26.8 18.2 33.8 34.8

19.9 15.6 20.0 27.5 25.9 24.5 31.5 35.9
18.9 17.4 23.6 28.5 25.8 27.8 32.5 36.4
17.8 15.0 25.4 29.7 27.6 26.8 35.6 36.9
16.7 16.1 26.0 28.6 28.3 30.2 36.2 37.0
What is a Stem-and-Leaf plot?

This method is to some extent overcomes the

loss of actual observations brought about by
the histogram.
The advantage of the stem-and-leaf plot over
the histogram is that we can see the actual
observations.
Was introduced by John Tukey.

The stem is the leading digit or digits.

The leaf is the trailing digit.
Example 3 (Stem and Leaf)

SJS Travel Agency, a nationwide local travel

agency, offers special rates on summer
period. The owner wants additional
information on the ages of those people
taking travel tours. A random sample of 50
customers taking travel tours last summer
revealed these ages.
Example 3 (continuation)

18 29 42 57 61 67 37 49 53 47
24 34 45 58 63 70 39 51 54 48
28 36 46 60 66 77 40 52 56 49
19 31 44 58 62 68 38 50 54 48
27 36 46 59 64 74 39 51 55 48

Construct a stem-and-leaf plot.

Example 3 (Stem and Leaf)

Stem Leaf
1 8, 9
2 4, 7, 8, 9
3 1, 4, 6, 6, 7, 8, 9, 9
4 0, 2, 4, 5, 6, 6, 7, 8, 8, 8, 9, 9
5 0, 1, 1, 2, 3, 4, 4, 5, 6, 7, 8, 8, 9
6 0, 1, 2, 3, 4, 6, 7, 8
7 0, 4, 7

Tens digit Units digit

(leading digits) (trailing digits)
Graphing Frequency Distribution

Histogram
Frequency Polygon
Cumulative Frequency or Ogive
Example 3

As shown below is the frequency distribution

in the Example 3

Class Limits Class Boundaries X f cf

14 – 16 13.5 – 16.5 15 4 4
17 – 19 16.5 – 19.5 18 9 13
20 – 22 19.5 – 22.5 21 16 29
23 – 25 22.5 – 25.5 24 23 52
26 – 28 25.5 – 28.5 27 17 69
29 – 31 28.5 – 31.5 30 8 77
32 – 34 31.5 – 34.5 33 3 80

Construct a histogram, frequency polygon,

and cumulative frequency polygon.
Histogram

A graph in which the classes are marked on

the horizontal axis (x-axis) and the class
frequencies on the vertical axis (y-axis).
Histogram for Call Center Agents' Salary
25

20
Frequency

15

10

5 Midpoints
0
15 18 21 24 27 30 33
Salary (in Thousands)
Frequency Polygon

A graph that displays the data using points

which are connected by lines.

Frequency Polygon for Call Center Agents' Salary

25

20
Frequency

15

10

5
Midpoints
0
15 18 21 24 27 30 33
Salary (inThousands)
Cumulative Frequency Polygon

A graph that displays the cumulative

frequencies for the classes in a frequency
distribution.

Ogive for Call Center Agents' Salary

100
Cumulative Frequency

80

60
Upper
40 Class
20 Boundaries
0
16.5 19.5 22.5 25.5 28.5 31.5 34.5

Real Limit (Salary in Thousands)

Other Types of Graphs/Charts

Pareto Chart
Bar Chart (Bar Graph)
Pie Chart (Circle Graph)
Time Series Graph
Pictograph
Scatter Plot
Example 4

Using the information in the table below

about the favorite snacks of 870 youths,
construct a pareto chart, bar chart, and pie
chart.
Products Sales
Junk Foods 135
Candy 250
Ice Cream 185
Chocolate 210
Others 90
Pareto Chart

It represent a frequency distribution for a

categorical data (or nominal-level) & frequencies
are displayed by the heights of vertical bars,
which are arranged in order from highest to
lowest.
Favorite Snacks
300

250
Sales (in Millions)

200

150

100

50

0
Candy Chocolate Ice Cre am Junk Foods Othe rs
Products
Bar Chart (Bar Graph)

The bases of the rectangles are arbitrary intervals

whose centers are the codes. The height of each
rectangle represents the frequency of that
category. It is also applicable for categorical data
(or nominal-level).
Favorite Snacks
300

250
Sales (in Millions)

200

150

100

50

0
Junk Foods Candy Ice Cream Chocolate Others
Products
Pie Chart (Circle Graph)

A circle divided into portions that represent the

relative frequencies (or percentages) of the data
belonging to different categories. The data in a
pie chart should be categorical or nominal-level.

Favorite Snacks
Others
10%
Candy
29%
Junk Foods
16%

Ice Cream
21% Chocolate
24%
Time Series Graph

It represents data that occur over specific

period of time under observation.

It shows for a trend or pattern on the increase

or decrease over the period of time.
Example for Time Series Graph

Using the information in the table below about

the dollar to peso exchange rate from January to
December of 2009, construct a time series
graph.

Month Jan Feb March April May June

Peso/US Dollar 41 42 43 46 44 45
Exchange Rate
Month July August Sept Oct Nov Dec
Peso/US Dollar 43 42 45 44 45 43
Exchange Rate
Example for Time Series Graph

Peso-US Dollar Exchange Rate

47
46
Peso per US Dollar

45
44
43
42
41
40
39
38

Jan Feb Mar Apr May Jun Jul Aug S ep Oct Nov Dec

Months
Pictograph

It immediately suggests the nature of the data

being shown.

It is a combination of the attention-getting

quality and the accuracy of the bar chart.

Appropriate pictures arranged in a row

(sometimes in a column) present the
quantities for comparison.
Example for Pictograph

The VSAS Realty Inc. is a real estate who

develops household in Rizal province. The
information in the table show the number of
house construction from 2005 to 2009. Construct
a pictograph.

Year 2005 2006 2007 2008 2009

No. of Houses 400 250 600 550 700
Example for Pictograph

800
700
600
No. of houses

500
400
300
200
100
2005 2006 2007 2008 2009
Year
Legend: = 100 houses
Scatter Plot

It used to examine possible relationships

between two numerical variables.

The two variables are plot in x-axis and y-axis.

Example for Scatter Diagram

The owner of a chain of halo-halo stores

would like to study the effect of atmospheric
temperature on sales during the summer
season. A random sample of 12 days is
selected with the results given as follows:

Day 1 2 3 4 5 6 7 8 9 10 11 12
Temperature (°F) 79 76 78 84 90 83 93 94 97 85 88 82
Total Sales 147 143 147 168 206 155 192 211 209 187 200 150
Example for Scatter Plot

225
200
175
150
Sales (Y)

125
100
75
50
25
0
0 15 30 45 60 75 90
Temperature (X)
Guidelines for Developing Graphs/Charts

ü The graph or chart should include a title.

ü The scales for all axes should be included.

ü The scale on the y-axis should start at zero.

ü The graph or chart should not disfigure the data.

ü The x-axis and y-axis should be properly labeled.

ü The graph or chart should not contain

unnecessary decorations.

ü The simplest possible graph or chart should be

used for any data set.