NIST COLLEGE

(Affiliated to Tribhuvan University)

PROJECT PROPOSAL
ON
DEPARTMENT STORE
MANAGEMENT INFORMATION SYSTEM
For the partial fulfillment and completion of summer project for the degree of Bachelor of Information
Management (BIM) awarded by Tribhuvan University

Under the supervision of:

Submitted By: Submitted

To:
Name: Regan Pasachhe Nist College
TU Reg. No. 7-2-1014-85-2016
Department of BIM

Banepa, Kavre
December 2023

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Acknowledgement

I am thankful to all those who have helped me with this project. We would like to thank
Sajan Pasachhe and Subash Pasachhe for their guidelines in this project. Eventually, I would
like to thank to all my families and friends for their unwavering support and encouragement
throughout this summer project development journey.I would also like to offer our gratitude
to all our teachers whose lectures and ideas were the basis for our project research and
appreciate the support rendered by Department of Information Technology, NIST.

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Table of Contents

1. Introduction.........................................................................................................................................4
2.Objectives and Scope...........................................................................................................................5
3.Methodology........................................................................................................................................6
4. Description of the Proposed System....................................................................................................7
4.1 System Block Diagram...............................................................................................................7
4.2 Technical Description................................................................................................................9
5.Cost Estimation..................................................................................................................................10
6.Project Schedule.................................................................................................................................11
7.Conclusion..........................................................................................................................................12

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1. Introduction

The use of computer today is in peak point and each and every field uses computer system for
the fast processing and security of the data. Management Information System is one of the
business fields where computers have made the tasks easier, more efficient and
organized.Simply, it is the system that provides information needed to manage organization
effectively.

Department stores can be benefited by Management Information System as it increases the

productivity of the staff, organization of the records and decreases the overall work load.
Hence, Department Store Management Information System can be considered as an integral
part of any modern department store.

Department Store Management Information System comprises of maintaining and updating

inventory records with their attributes such as product identity number, price, available stock,
etc. Next feature is the billing system which calculates and prints the invoice for the
customers at different Point of Sales (POS). The inventory is updated accordingly and the
transactions are recorded in the database.The system also generates reports for the managers
so as to analyze the profit-loss and overall business status of the company. Overall, the system
is the combination of the Management Information system, Database Management system,
Transaction Processing system and Decision Support system.

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2.Objectives and Scope

The main objectives of our projects are listed as follows:

-To develop a Management Information System (MIS) to automate the management of a
department store.
-To develop a billing system for points of sales (POS) in the department store.
-To develop an Inventory Management System so as to record and update stocks as well as
transactions.
- To build an Executive and Decision Support Systems (ESS and DSS) for the purpose of
business analysis and reporting.

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3.Methodology

The entity relationships diagram of the inventory and transaction database is shown
below:

The E-R diagram presented is designed for the inventory and transaction database. This
model is likely to change during the course of time. Different entity sets, attributes and
relationships will be added to the design according to the needs of the Department Store MIS.

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4. Description of the Proposed System

4.1 System Block Diagram

System Block Diagram

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The Department Store Management Information System is divided into following parts:
1. Database: The database stores the inventory and transaction records. The inventory
includes product information such as product ID, name, category, etc. It contains every
transaction records and information such as supplier info. It also maintains the record of
employees and their login password.
2. Inventory Management System: This system includes tools for entering and updating
the records in the inventory. The task is done by inventory manager. This system
automatically updates the inventory after the sale of any product.
3. Transaction Processing System: This system is connected with the billing system and
is responsible for storing every transaction in the database.
4. Billing System: The billing system creates and prints the invoice after product entry at
the Point of Sale(POS) by the cashier. The cashier can enter the product either by the product
ID or name. The invoice number, date, price of the specific product, total cost will be
automatically generated and calculated. After the completion of product entry, the invoice
will be printed in a standard format from a printer interfaced with the computers.
5. Executive Support System: This system acts as a reporting tool that generates reports
and analysis such as profit/loss for the department store manager. This system is connected
with the Database, Inventory Management System and Transaction processing System and
extracts required data needed for analysis.

As soon as the application is started, user login window is displayed. The employee will enter
his/her user ID and password after which the system will open the particular application
window. Suppose the employee is cashier then billing system will start. Whereas the manager
can access the executive support system as well as billing and inventory management system.
The system will determine the post of the employee from the user ID and password.

The number of computers is usually more than one since there are multiple POS terminals in
a departmental store. So, all the computers are locally networked so as to access and modify
common database.

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4.2 Technical Description

This project is widely based on database management system which includes accessing,
adding, and modifying the contents of database. The system also prints the invoice after
billing process which is accomplished using appropriate java application programming
interface (API).

Tools/Language/Software Purpose
Eclipse Java / Netbeans 7.0 Interface for Programming
JDK 6 update 26 Development kit
Java Programming Language
Microsoft Windows 7 and above OS for Development and Testing
MS Word / MS Excel Documentation
MySQL Database tool

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5.Cost Estimation

S.N Purpose Amount(RS)

1. Salary (Rs.15000 per month * 3 months * 4 persons ) 1,80,000
2. Internet Connection Cost(Rs.2000*3months) 6,000
3. Electricity Cost 2,000
4. Printing and Documentations 2,000
5. Genuine Software licenses 50,000
6. Miscellaneous Cost 10,000
Total 2,50,000

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6.Project Schedule

I am looking forward to complete this project within one and half months. The Chart reflects
different aspects of this project.

● Phase 1 (Planning and Design): System design, database schema creation - 3 weeks
● Phase 2 (Development): Core functionalities implementation - 5 weeks
● Phase 3 (Testing and Refinement): Testing, debugging, and refinement - 3 weeks
● Phase 4 (Documentation): Document and user acceptance testing - 2 weeks

Task Week 1 Week 2 Week Week Week 5 Week 6 Week 7

3 4
Planning
Design
Coding
Testing
Documentatio
n

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7. Conclusion.

Hence, I planned to make a simple yet effective Management Information System to manage
the activities of Departmental Store. I hope to achieve this project by applying the knowledge
of database and JAVA languages correctly. I hope to gain a valuable experience while
learning to work in the given deadline.I also intend to enhance the software by adding many
features and capabilities others than the ones mentioned here.

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