SAFETY FIRST

CAMP SAFETY AND

HYGIENE PROGRAM

Camp Safety And Hygiene Program

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Reviewed by:

Approved by:

Document Status:

Approved Date:

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TABLE OF CONTENTS

SN SUBJECT PAGE NO.

1.0 Purpose 3
2.0 Scope 3
3.0 References 3
4.0 Responsibilities 3
4.1 Project Manager 3
4.2 Camp Boss 4
4.3 Safety Coordinator/ Officer 5
4.4 Residents 6
5.0 Requirements 7
5.1 Camp Management 7
5.2 Fire Safety 7
5.3 Electrical Safety 9
5.4 Welfare and Sanitation 10
5.5 Water 13
5.6 Maintenance 13
5.7 Pest Control 14
5.8 Hygiene 15
5.9 Emergency 15
Security 16
6.0 Trainings 17
6.1 Camp Boss And Safety Coordinator/Officer 17
7.0 Records 17

1.0 PURPOSE

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The purpose of the Residents Camp Safety and Hygiene Program is to

provide minimum requirements in managing and maintaining the Safety and
Hygiene at camps/ accommodations.

2.0 SCOPE
Applicable to all residents residing at Company Camp/ Accommodation.

3.0 REFERENCES
 Saudi Aramco Construction Safety Manual 5th Edition
 Saudi Aramco G.I. 298.010 – Administration Procedure of Contractor
Camps/ Parks and Construction Camp
 Saudi Aramco – Application of Saudi Aramco Building Code to
Contractor Camp and Project Support Buildings
 SASC-S-007 Camps and Communal Living facilities

4.0 RESPONSIBILITIES
4.1 Project Manager
 Shall implement and oversee the Camp Safety and Hygiene Program
at the Camp/ accommodation.
 Provide resources for the implementation of Camp Safety and
Hygiene Program at the Camp/ accommodation (e.g. firefighting
equipment, janitorial equipment, electrical appliances, water, welfare
and sanitation facilities, etc.).
 Ensure that the Camp Safety and Hygiene Program at the Camp/
accommodation is being implemented by the Camp Boss and
followed by the residents.
 Ensure that all required inspection records and documents are
available and updated at the camp/accommodation.
 Regular inspection in the camp/accommodation together with the
Camp Boss and Safety Coordinator/ Officer to identify any fire hazard,
sanitation & hygiene issues, facility deficiencies and shall take
corrective action to close the issues.

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 Ensure that the control measure in the camp/accommodation are

being implemented by the Camp Boss and followed by the residents.
 Encourage residents to report any fire hazard, sanitation & hygiene
issues, and facility deficiencies in the camp / accommodation.

4.2 Camp Boss

 Shall implement and oversee the Camp Safety and Hygiene Program
at the Camp/ accommodation.
 Ensure that the Camp Safety and Hygiene Program at the Camp/
accommodation is being implemented and followed by the residents.
 Ensure that all required inspection records and documents are
available and updated at the camp/accommodation.
 Regular inspection in the camp/accommodation together with the
Project Manager and Safety Coordinator/ Officer to identify any fire
hazard, sanitation & hygiene issues, facility deficiencies and shall take
corrective action.
 Ensure that the control measure in the camp/accommodation are
being implemented and followed by the resident.
 Encourage residents to report any fire hazard, sanitation & hygiene
issues, and facility deficiencies in the camp / accommodation
 Ensure that welfare facilities, electrical appliances, firefighting
equipment, emergency alarm system and other facilities are in good
working conditions.
 Shall implement cleaning schedule for the residents to follow in order
to maintain the cleanliness of the camp/ accommodation.
 Shall implement preventive maintenance (PM) program for electrical
equipment and appliances, including firefighting system and fire alarm
system at the camp/accommodation.
 Shall implement Pest Control Program in the camp/accommodation to
avoid pest, insects and rodents inside the Camp/ Accommodation
which could bring diseases to the residents.
 Addressed all complaints of residents, shall be recorded and shall
take corrective action.

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 Shall conduct weekly inspection using the Attachment V – Form B of

Saudi Aramco G.I. 298.010 in camp/accommodation and shall be
recorded.
 Monthly Inspection Report (MIR) and Monthly Activity Report (MAR)
shall be forwarded every end of the month to the Saudi Aramco
proponent as a report.
 Shall report deficiencies to the Project Manager regarding to the
camp/accommodation.
 Shall provide camp/accommodation orientation to new residents.
 Ensure that the residents have proper and sufficient welfare and
sanitation facilities.
 Shall conduct routine inspection around the camp to identify any fire
hazard, sanitation & hygiene issues, facility deficiencies.
 Ensure that the residents maintains the cleanliness inside the camp
and doesn’t commit misconduct.

4.3 Safety Coordinator/ Officer

 Shall assist the Camp Boss in the implementation of the Camp Safety
and Hygiene Program at the Camp/ accommodation.
 Ensure that the Camp Safety and Hygiene Program at the Camp/
accommodation is being implemented by the Camp Boss and
followed by the residents.
 Ensure that all required inspection and documents are available and
updated at the camp/accommodation.
 Regular inspection in the camp/accommodation together with the
Project Manager and Camp Boss to identify any fire hazard, sanitation
& hygiene issues, facility deficiencies and shall take corrective action.

 Ensure that the proposed control measure in the

camp/accommodation are being implemented by the Camp Boss and
followed by the residents.
 Encourage residents to report any fire hazard, sanitation & hygiene
issues, and facility deficiencies in the camp / accommodation.

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 Addressed all complaints of residents, shall be recorded and shall

take corrective action.
 Shall conduct regular inspection in camp/ accommodation to identify
fire hazard, sanitation & hygiene issues, and facility deficiencies,
report to the Project Manager and Camp Boss and shall be recorded.
 Shall conduct weekly inspection using the Attachment V – Form B of
Saudi Aramco G.I. 298.010 in camp/accommodation and shall be
recorded.
 Monthly Inspection Report (MIR) and Monthly Activity Report (MAR)
shall be forwarded every end of the month to the Saudi Aramco
proponent as a report.
 Shall provide camp/accommodation trainings to residents.

4.4 Residents
 Shall follow the Camp Safety and Hygiene Program at the Camp/
accommodation.
 Ensure that the control measure in the camp/accommodation are
implemented and followed.
 Shall report any fire hazard, sanitation & hygiene issues, and facility
deficiencies in the camp / accommodation to the camp boss.
 Shall be responsible in the camp/ cleanliness and shall take good
care of the welfare and sanitation facilities provided.
 Shall attend and understand trainings in the camp/accommodation.

5.0 REQUIREMENTS
5.1 Camp Management
 SRACO Company shall appoint a Camp Supervisor/ Camp Boss to
handle the day-to-day operations of the camp/accommodation.
 Camp Boss shall conduct daily & weekly inspection, record all the
findings and shall take corrective measure.
 Camp Boss shall submit Monthly Inspection Report and Monthly
Activity Report (MAR) to the concerned Saudi Aramco proponent
every end of the month.

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 A list of all camp/ accommodation residents are logged and

maintained at the Camp Boss office for monitoring and in case of
emergency.
 Camp/ accommodation shall be in good condition in order for the
residents to have a safe and hygienic place to stay.
 New residents shall attend camp/ accommodation orientation and
toured around the camp/ accommodation.
 All resident shall attend fire safety training at the camp/
accommodation.
 Ensure that all firefighting equipment; fire alarm system; welfare &
sanitation facilities and electrical appliances are in good working
condition.
 Shall inspect firefighting equipment; fire alarm system; welfare &
sanitation facilities and electrical appliances and shall be recorded.
 Residents who damage or destroy camp/ accommodation firefighting
equipment; fire alarm system; welfare & sanitation facilities and
electrical appliances shall be given an appropriate disciplinary action.

5.2 Fire Safety

 Smoking is prohibited inside the sleeping room, indoors and hallways
of the camp/ accommodation.
 Residents shall only be allowed to smoke outdoor, where designated
smoking area are placed.
 Smoke detector shall be installed in all common corridors and
sleeping rooms.
 Heat detectors shall be installed in all cooking area.
 Fire alarm system shall be installed throughout the camp/
accommodation, and where required by IBC, equipped with smoke/
heat detectors, must be capable of proving audible fire warning to all
camp residents, with initiations points easily accessible 24/7.
 An adequate Fire extinguisher shall be installed in a readily
accessible area and where high potential a fire will occur.
 Fire blanket shall be installed wall mounted in the kitchen.

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 Fire hydrants, fire water storage tanks, fire pumps, fire hose reels,
cabinets, stations & standpipes, where required by IBC, are properly
installed, fully operable, inspected visually & tested every month in
accordance with NFPA 25/ NFPA 17A (as applicable).
 Pressure of firefighting system shall be regularly check and
monitored, to provide pressure in case of emergency.
 All fire detection (Smoke detector, Heat detector), alarms (Fire
alarms), and firefighting/protection (Fire extinguisher, Fire blanket,
and Fire hose) shall be inspected monthly and shall be recorded.
 “As-built” drawings, specifications, and technical manuals of all fire
alarms and fixed/ portable fire protection systems are available on site
and updated.
 Appropriate numbers of Fire warden shall be appointed with back-ups
throughout the camp/ accommodation.
 Firefighting team shall be appointed and trained, and provided with
appropriate equipment, where directed by Saudi Aramco.
 Fire warden name and contact numbers; instruction in case of fires;
emergency contact numbers and evacuation plan shall be posted in
prominent areas around the camp/ accommodation.
 Never blocked or locked Exit doors and fire escapes.
 Exit doors are constructed and installed to comply with IBC
(International Building Code). Where required by IBC, full width panic
bars, UL listed are fitted.
 Emergency light and emergency exit light shall be installed and
operational at every exit doors, hallways, and egress. It shall be
tested and recorded monthly.
 Regular housekeeping at the camp/accommodation shall be done to
minimize any fire hazards.
 Shall train fire warden to assist during emergency evacuation in the
camp/ accommodation.
 Cooking inside the room shall be prohibited.
 Storage of cooking oil and cooking inside the room shall be
prohibited.

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 Hallways, entrances to fire escapes and stairways must be kept clear

from obstruction.

5.3 Electrical Safety

 Entire electrical installation at the contractor accommodation must
comply with NEC (National Electrical Code –USA) and tested prior
occupancy and annually by a qualified and experienced independent
electrical engineer and shall be recorded.
 Electrical supply and infrastructure shall have an adequate capacity to
safely meet the demands (e.g., lighting, power and cooling load) of
the residents in the camp/ accommodation.
 Air conditioning shall be provided and functioning in the camp/
accommodation.
 All energize electrical power equipment is labeled and hazard signs
posted.
 Electrical appliances shall be rated for the camp/accommodation
supply voltage without the use of transformers or regulators.
 Visual inspection shall be conducted to all electrical appliances to
check for UL/FM/CE markings; any physical damage; damage to
cables; fitted with correct plug and no overloading at the camp/
accommodation monthly.
 Only listed/ approved electrical extension cords are used and in good
conditions, and marked with UL/FM/CE.
 Sufficient electrical wall outlet receptacles shall be provided.
 Residents shall not modify any electrical outlet or appliances in the
camp/ accommodation.

5.4 Welfare and Sanitation

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 Floors, walls and ceilings in toilets, kitchen, dining rooms and laundry
rooms shall have be material that are smooth, impervious and easily
cleaned.
 Utility lines shall not be exposed on floors of toilet rooms, kitchens,
dining, and bedrooms.
 Doors on sleeping rooms, toilets/ bathrooms, kitchens and laundry
rooms that lead to the outside are self-closing and also have self-
closing screen doors that open outwards.
 Cleaning schedule shall be develop and implemented in each flat/
apartment.
 Cleaning schedule and checklists are completed for all communal
areas and facilities and shall be recorded.
 Sleeping quarters with allocated floor space at a rate not less than 4.6
m2 but preferably 6.5 m2 are provided for each resident.
 Sleeping quarters shall be tidy and pest free.
 Table, chair and a reading lamp shall be provided in each sleeping
quarters.
 Sufficient cabinet or wardrobe shall be provided for each residents
inside the sleeping quarters to store personal items.
 Bed, mattress, mattress pad and pillow shall be provided in each
occupant and shall be cleaned and in good condition.
 Appropriate sanitary facilities/ appliances shall be provided for the
residents.
 Suitable cleaning equipment & supplies and their storage space for
kitchen and toilet/ bathroom shall be provided
 All habitable rooms and public corridors shall be sufficiently ventilated.
 Sufficient toilet, shower and wash basin shall be provided for the
residents. See below table for details:

Table 1 : Numbers and Types of Fixtures Required

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Number of Number of Number of Toilet Number of hand

Occupants living in showers/bath and Urinals washbasins
communal facility
From 1 to 6 1 1 1
From 7 to 10 2 2 2
From 11 to 20 4 4 4
From 21 to 40 6 6 6
From 41 to 60 8 8 8
From 61 to 80 10 10 10
From 81 to 100 12 12 12
More than 100 One per 10 One per 10 One per 10 additional
additional additional persons
persons persons

Table 2 : Minimum Space Required For Each Type Of Installation

Installation Minimum Width Minimum Depth Minimum Space Per Unit
Hand Washbasin 60cm 105cm 1.1㎡
Shower Cubicle 75 cm 75cm 1.3㎡
Shower Stall 75 cm 75 cm 13.㎡
Toilet 80 cm 105 cm 1.5㎡
Compartment
Urinal 60 cm 105 cm 1.1 ㎡
Note : All facilities shall be well ventilated

 All shower rooms, toilet rooms and laundry rooms and similar areas
shall be well ventilated and free of excessive condensation.
 Toilets, showers and wash basins shall be cleaned at least daily, shall
be kept free of objectionable odors and shall be maintained.
 Exhaust canopy shall be installed above cooking area.
 Residents of the camp/ accommodation shall prepare all meals in the
kitchen.
 Kitchen shall be equipped with the following:
Table 3 : Appliance Requirement Per Facility

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Appliance/Facility Requirement
Refrigerator Space 1/2 cubic foot per occupant
Freezer Space 1/2 cubic foot per occupant
Dry Food Storage 3 cubic feet per occupant
Cooking facility 1 Burner per occupants (extractor canopy
necessary where multiple burners
provided).
Ware-washing facilities 1 Large double sink with draining boards
per 25 occupants or part thereof.
Food preparation sinks 1 Large preparation sink per 25 occupants
or part thereof.
Hand washing facilities 1 wash basin with hot and cold water, hand
cleanser, single use towels and dispensers
per 50 occupants or part thereof.
Dining Facilities Sufficient tables and chairs to
accommodate 50% of the residents.

 Wash basins and hand drying shall be provided in the kitchen area
 A minimum of ½ cubic foot of both chiller and freezer space and a
minimum of 3 cubic feet of dry food storage space shall be provided
for every residents of the camp/accommodation.
 A minimum of one electric burner shall be provided in every six
residents.
 Camp/ accommodation shall be illuminated evenly and of sufficient
intensity.
 Sufficient tables and chairs shall be provided for the residents.
 One clothe washer and one dryer shall be provided for every 25
residents in the camp/ accommodation.
 Entertainment room with T.V. with sufficient sitting arrangement shall
be provided.
 Exercise room with standard equipment and sufficient for 20 residents
shall be provided.

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5.5 Water
 Safe pressurized supply of fresh water that is filtered and chlorinated
for use in kitchens, toilets, and laundry shall be provided for the
residents.
 Separated suitable chlorinated fresh drinking water supply shall be
provided.
 Water storage tanks shall have tight fitting covers, vented and
protected from contamination and shall be regularly maintained.
 Hot and cold water shall be provided in the toilet/ bathroom and
kitchen for the use of the residents in the camp/accommodation.
 Chlorine level of water (Minimum of 0.5 ppm residual chlorine and
maximum of 3.0 ppm) shall be monitored routinely and be recorded.

5.6 Maintenance
 Periodic preventive maintenance (PM) inspection and servicing of all
electrical appliances/ equipment by a qualified and experienced
maintenance technician and shall be recorded.
 Preventive maintenance (PM) performed on every HVAC unit by a
qualified technician, every six (6) months or as instructed by
manufacturer, whichever is the sooner and shall be recorded.
 Electrical panel board shall be check and in good condition, all
electrical circuits are labeled, diagrammed and posted at panels
 Camp/ accommodation shall have a written preventive Maintenance
Plan to be followed by the maintenance technician.
 All Preventive Maintenance (PM), inspection, repairs and cleaning of
all electrical equipment/ appliances shall be recorded and maintained
at the Camp Boss office.

5.7 Pest Control

 Camp/ accommodation shall have a written Pest Control Program to
guide in controlling the pest, insect and rodents at the camp/
accommodation.

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 Qualified/ trained pest controller shall implement pest control

management at the camp/accommodation. This emphasizes
exclusion, pest proofing, elimination of breeding sites and harborages,
surveillance and trapping. Pest control shall be documented and
recorded.
 Building shall exclude insects and rodents through proofing measures
such as self-closing outer screen doors, screen windows, metal
plating on the lower edges of doors, etc.
 Inspecting, sanitation and exterminating, shall be used to minimize
the entry, presence and propagation of vermin, both inside and
outside of the communal living facility.
 All sewer or drain opening shall be closed with metal cover.
 No residents shall place, leave, dump or permit to accumulate any
garbage or trash or food in the camp/ accommodation or any
premises in a manner that will afford food and harborage for insects,
rodents and animals.
 Garbage shall be disposed daily to avoid the attraction of pest, insect
and rodents at the camp/ accommodation.

5.8 Hygiene
 Camp/ accommodation shall be maintained in good, clean and
sanitary conditions.
 Camp/ accommodation perimeter shall be kept clean from trash and
dumping.
 Garbage bins with cover shall be provided in the kitchen, dining and
strategic locations in the camp/accommodation.
 All garbage shall be collected and shall be disposed daily to avoid
excessive odors, nuisance conditions and attraction of vermin.
 Camp/accommodation shall be free from bugs, rodents, insects,
vermin and other feral animals.
 Residents shall have a regular cleaning schedule in every flat and
shall be recorded.

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 Camp/ accommodation shall have a janitor with cleaning schedule to

clean common areas (Hallway, stairs, perimeter, etc.) daily.
 Sleeping room and flat shall be regularly cleaned as to avoid housing
of pest, insect and rodents.
 Accumulation of unnecessary stuff or objects without use inside the
bedrooms shall be avoided.
 Sheets, pillowcases, washable undergarments and colorfast work
clothes shall be washed in hot water in a washing machine.
 All heavily soiled clothes shall be washed separately.
 Washed sheets, pillowcases, undergarments and work clothes shall
be tumbled dry on the hot cycle.
 Cleaned sheets shall be protected from contamination.

5.9 Emergency
 Emergency disaster plan shall be tested and communicated to the
residents and key personnel of the camp/ accommodation.
 Emergency evacuation and response plan shall be posted in hallways
and egress routes.
 All residents shall be trained and familiar with the evacuation plan.
 Emergency evacuation drill shall be conducted every 6 months or
more often at the camp/ accommodation and shall be documented.
 First aid facility shall be placed in strategic location around the camp/
accommodation.
 10% of the camp/accommodation residents shall have a training in
First Aid and BLS
 Escape route plan shall be discussed to the residents and be posted
at the hallway and egress where it is visible in the camp/
accommodation.
 Emergency contact numbers shall be posted in every flat, hallways
and bulletin boards.
 All residents shall save the emergency contact number as well as the
number of the Camp Boss in their mobile phone.

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 Shall establish Emergency Response Team (ERT) in camp/

accommodation consisting of the residents and shall lead by Key
Staff.
 All ERT shall be trained and familiarize to their roles and responsibility
during emergency.
 Incident Commander shall be a resident of the camp/ accommodation
with the highest position.
 Camp/ accommodation shall have an assembly area which is located
in a safe distance and residents shall be aware of the location.

5.10 Security
 Camps/accommodation areas/ rooms shall have lockable doors and
an extra key shall be provided in the Camp Boss Office.
 Camp/ accommodation wall, gates or main door shall be in good
condition.
 Camp/ accommodations shall have a curfew hours for the residents.
 Visitor shall report first at the Camp Boss office and write their
identification in a logbook.

6.0 TRAINING
6.1 Camp Boss and Safety Coordinator/ Officer
 Saudi Aramco Training Course – Camp Inspector course (EQIP
training)
 Company - Fire Safety Awareness (Basic Fire Training)
 Company – Safety Orientation/ Camp Orientation
 Saudi Aramco Training Course – Heart Saver CPR, AED and BLS
(EQIP training)

7.0 RECORDS

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 Camp Safety and Hygiene Program inspection, trainings, checklist,

forms and records shall be kept for five (5) years in hard copy at
Camp Boss office shall be maintained and reviewed by the Camp
Boss.
 Back-up Soft copy of Camp Safety and Hygiene Program inspection,
trainings, checklist, forms and records shall be kept for five (5) years
in Camp Boss Office computer and shall be maintained and reviewed
by the Camp Boss.

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