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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

Asset Management Information and Tracking System With

QR Code Based on the Human Centred Design Method

Benrahman

Faculty of Information and Technolgy, Universitas Nasional, Jakarta, Indonesia

[email protected]

Abstract. - At the moment almost surely in all establishments or companies having an inventory
system, especially about the processing assets, to get information about the asset takes time and
cannot be instantly able to display the data. Based on the above problem, the author doing
research is to obtain information about the asset information easily, quickly. The method used is
to add a QR Code on a label pasted on each asset. Data from the QR code scanned through
Android smartphone in the get information directly. In the research tried to research by
optimizing the existing inventory system in the modification by adding a web address in the QR
Code labels. Using the scan QR has become the default standard Android smartphone in every
new. The author sure this article could be useful for anyone who uses the Inventory can be
optimal. The results of this application are anyone able to get the status of existing asset
information about QR Code, once done testing and implementation results are 99.9% valid.

1. Introduction
The problem for this that often comes up is information on the inventory system in particular asset
management lack direct information about the asset.

With the use of Android QR to help to check items in PTIIK to Tag client description goods [1].
Incoming and outgoing goods Control for pharmacies Parham using the QR code that aims to make it
easier to do transactions grain [2]. The reporting of goods by applying the Android and using QR code
QR codes to identify products which required [3], [4]. QR code utilization as the identification code by
storing products Fund 7,089 code and store the same data with barcode According to (Denso 2011). The
error rate on the QR code funds 30% rupture can translate or scanned well [5], [6], [7]. Research
identification with QR code from a database with a web application and android, go to Tagclient or [item
information 8], further research on QR code can help in-store inventory in real-time [9]. Research on
data security via QR code applies to produce a QR code discussed is not readable by humans but can
read by Smartphones [10].

Limitation problem in this study discusses the QR code, and asset tracking/history of assets can directly
get on the assets, information obtained in other asset description, identity, tracking/history and age of
assets, calibration, because of the date. The processing of inventory at the company s liquid must and
must do not, hence the author-date back some of these systems can be optimized inventory using android
standards; asset information immediately is known. On some research that uses QR code more to
transactional, such as incoming and outgoing items, this research was conducted specifically to be
informed immediately for anyone who needs. Security or the security of the author using the Check
Content from this work may be used under the terms of the Creative Commons Attribution 3.0 licence. Any further distribution
of this work must maintain attribution to the author(s) and the title of the work, journal citation and DOI.
Published under licence by IOP Publishing Ltd 1
ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

Digit to keep safety for the information not to abuse. Limitations of research only for information that
could be as soon as possible the assets obtained information without having to contact the person in
charge of inventory assets.

2. Research Method

2.1. Stages of application system Flowchart

Figure 1. Steps of application system Flowchart.

Analysis: in this step, the author analyzes your needs and try to bring up a suitable model, and the report
also determines the restrictions of learning system related problems or changes that must be made in the
existing system before, identify and address the impact of the project against the organization.

Design: Input from the user system collected, to determine the design of the system that will propose,
in the plan of these authors also design/coding and script modifications to the existing database now

Evaluation: the author evaluates immemorial change is there any impact on the system that runs

Implementation: Menerapakan systems that have modified, the system sometimes requires configuration
after design for resetting the parameters needed.

2.2. Process Method Human Centred Design

Human-Centered design (HCD) is also the human-centered design, as used in ISO standard 13407:1999
is a design and management framework to develop solutions to problems by involving the human
perspective in all steps the process of solving problems. Human involvement usually occurs in observing
issues in context, brainstorm, draft, develop, and implement solutions.

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

Figure 2. Proses Metode Human Centred Design

a. Analysis

Analyze the needs expected by using this system will make it easier to control Asset usage.

b. Design

Designing the user needs and the needs of the organization in addressing the information Asset

c. Evaluation

Help to do a re-design if necessary or system can implement as a solution, the design of the system
that is analyzed.

d. Implementation of the systems examined/designed.

2.3. Workings of Quick Response Code

Figure 3. Quick Respond Code

In this research, the Standard Quick Response Code already exists in almost all Smartphones
SmartPhone exists Quick Response QR Code scanned, a group of black dots arranged in a grid with a
white background. Only 1-dimensional bar code whereas the nature of two-dimensional QR Code,

Figure 4. Workings of Quick Response Code

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

which means a QR Code can accommodate 350 times more information than a barcode UPC. Not only
so, but the QR Code also has an error correction which is built-in, which means "QR Code is more
resistant to damage due to exposure to water or tear.

The workings of the QR Code QR is to do a scan with a smartphone will automatically be able to yield
information about the asset in the scan, with your smartphone QR code labels direct to it.

2.4. Flowchart QR Code

Figure 5. Flowchart Quick Response Code

Scan of the smartphone QR, QR Code if the match with a QR Code that is in the system inventory will
automatically display the asset information. Otherwise, the message will show.

2.5. Architecture QR Code

Figure 7. Architecture QR Code

The architecture of the QR Code image above describes Architektur, QR Code, subject to the Qr white,
the author uses QR Code Version 2 that is 25 X 25 rows and columns.

The workings of the QR Code in this study.

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

Figure 8. The workings of QR Code

The workings of the QR Code, in this study, the author using Black Box testing, data attached:

Table 1: Black Box Testing

Testing Place The Master Asset

Data Input Data Expected Observations Conclusion

Master Inventory data Defines the data will be The data stored in the [X] Accepted
provided QR Code labels stored in the database and database [ ] Rejected
+ Check Digit will appear in the list of
data Inventory
QR Code Testing
Testing with Smartphone The data will appear in a The data appeared in 7 [X] Accepted
Samsung Galaxy E7 matter of seconds with a seconds, and all [ ] Rejected
Smartphone information Assets
appear on the smartphone
Testing with Smartphone The data will appear in a The data appeared in 4 [X] Accepted
Xiomi A5 matter of seconds with a seconds, and all [ ] Rejected
Smartphone information Assets
appear on the smartphone
Testing with Smartphone The data will appear in a The data appeared in 4 [X] Accepted
Samsung A8 matter of seconds with a seconds, and all [ ] Rejected
Smartphone information Assets
appear on the smartphone

2.6. The design of the QR Code from the Master Inventory

The design of QR Code is the author of taking the ID of the Master Inventory + unique CD as a number
of the Master Inventory, generate a QR Codebase on Master Inventory, and author determine QR Code
version 2 (25X25) because of any smartphone will be unreadable. Picture after in kind as follows:

Figure 9. List of already generated QR Code

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

To display and print QR Code writers use the Fonts QRfonttfb.dll.

2.7. Check Digit

The addition of check digits functions to the existing inventory system.

Figure 10, Script Check digit

The image above is a check digit that is applied by the author for security or data security.

2.8. The design of a Web Application for Host Real Inventory System

In this study add one field in the Master Inventory on Real Inventory System is active, i.e., the Check
Digit (CD), type character length one as the control for the ID in the system, and perhaps also as a
refinement of the existing system.

2.9.1 Hardware and Software used

In this study using the hardware: Laptop i3-3220 Processor (3 m Cache, 3.30 GHz), 2 GB of DDR2
memory, 500 GB hard drive, and Software: Visual Studio Version 12 and 12 SQL ServerExpress edition
and QRCodeFont.dll.

3. Results and Discussion

Process scan QR Code aims to display the information Assets that appears in front of the eyes directly,
how is the author of directly testing using Smartphones Samsung E7 year 2014, using QR Scan such as
pictures, Information Direct asset to appear.

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

Figure 11: Proses QR Scanning from SmartPhone

And the scan results instantly appear on your Smartphone the information of the Asset information: ID,
date of purchase, the location of the first, the last position, the calibration Date, expiration date, the
purchase price (optional), Owner of the Asset. As Figure 12.

Figure 12: Display Of Information Assets

Show applications on Smartphones after the Scan QR, direct information obtained on the condition that
there should be a Smartphone internet connection.

4. Conclusions.

Based on the results of these studies anyone can figure out Information/Asset tracking, ID, date of
purchase, the location of the first, the last location, the calibration Date, expiration date, the purchase
price (optional), Owner of the Asset. The results showed by using Scan QR Code can be used with any
SmartPhone, in this study using the Smartphone Samsung E7 year 2012, 2017 year Xiomi A5 and A8
Samsung year 2017, then the, i.e., success rate of 99%. The authors suggest to optimize existing
resources to the maximum possible and improve effective and efficient, and this application is worthy
and needs to be applied, as an average of all agencies/companies using Inventory System live
modification little direct can implement. The author also opens up if anyone wants to achieve this, please
contact the email above, will be happy to help.
Can also be performed on the next study to add the location of the Asset be with latitude and longitude
base of Android.

References

[1] Arafel Mohammad Nuriansyah, Issa Arwani S.Kom., M.Sc., Himawat Aryadita S.T., M.Sc.
“Perancangan Dan Analisis Data Sistem Informasi Inventaris PTIIK Dengan Mengunakan QR
Code Berbasis Android” Program Studi Informatika Universitas Brawijaya. Juni 6, 2017.

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ICoCSIM 2019 IOP Publishing
Journal of Physics: Conference Series 1830 (2021) 012006 doi:10.1088/1742-6596/1830/1/012006

[2] Serli Mareta, Haidra Mirza, Eka Puji Agustini, ”Sistem Informasi Persediaan Barang Pada Optik
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