CLUB ROLES AND RESPONSIBILITIES

If you have ever wondered what certain Club positions entailed, then this is the
document for you. It is not suitable for all Clubs indeed, there are more positions
listed than the entire membership of some Clubs in this District. However, all Clubs
should be able to benefit, to the extent that they wish, from the comprehensive
detailing of Club leaders' duties. This document is actually used by a New Zealand
Rotary Club for planning purposes. You may not agree with such a comprehensive
approach but the Club has found it to be very effective. It is included here in the hope
that it will stimulate your thinking when you begin to plan your year. Good luck.
Who can you think of in your Club who can fill each of these roles? As you read
through the duties, you may get some ideas that will help you to complete the
Planning Guide for Effective Rotary Clubs.
When you select your own Board and officers, tell them how important it is that they
are well informed, and that attending LETS is a prerequisite of their acceptance.

PRESIDENT
The President's role is to design a membership development plan; supervise the
preparation of the Club budget; review fund-raising plans and develop goals for
contributing to the Rotary Foundation; review the status of current Club projects and
develop strategies for the year; incorporate the RI theme for the year; help define
objectives for each committee and check on progress; hold regular assemblies
(forums); prepare for the DG's Official Visit and support her plan of action; preside at
all Club meetings; prepare for and preside over all board meetings; ensure that all
directors perform their essential roles; create and maintain a close relationship with
Inner Wheel (if appropriate); liaise with the outgoing President to ensure continuity;
liaise with the Board, the Club committees, the AG, the DG, the District Committees
and community leaders. In particular:
1. Be available to every member of the Club at all times.
2. Maintain a flexible approach within the requirements of the role.
3. Encourage members to create and champion projects and consider adopting
the role of Project Manager for their choice of project.
4. Respond to the day-to-day needs of the Club.
5. Keep the periscope up to be on the look out for ways of collaborating with
Inner Wheel, other Clubs, organisations and the community.

IMMEDIATE PAST PRESIDENT

This role is to step into the role of President in the President's absence; to chair the
Rotary Club's Charitable Trust (if any); to ensure a smooth transition at the end of
his/her year in office; to act as a buddy and mentor for new members and arrange
regular Rotary information sessions for them. In particular:
1. Chair monthly meetings of the Charitable Trust (if any).
2. Liaise with the incoming President to ensure a smooth hand over.
3. Liaise with the Membership Director to buddy and mentor new members and
provide them with information about Rotary and the Club.
CLUB SERVICE DIRECTOR AND PRESIDENT-ELECT
This role is to assume responsibility for all Club Service activities and to supervise
and coordinate the work of the committee appointed for particular aspects of Club
Service; ensure the smooth and effective running of the Club. In particular:
1. Run good quality meetings every week and ensure the good health and
operation of the Club by working individually with the Club's officers (listed
below).
2. Work closely with the President to ensure a smooth transition at changeover.

ROTARY FOUNDATION (CHAMPION) PROMOTION

This role is to keep the Club aware of the District's responsibility to provide funds for
Rotary Foundation; finding ways to stimulate interest within the Club in the global
perspective. In particular:
1. Create greater awareness of The Rotary Foundation at every opportunity.
2. Liaise with Directors, particularly the International Director and the Treasurer,
to increase net donations in dollars and/or donations in kind to The Rotary
Foundation.
3. Participate in at least one Rotary Foundation activity - GSE, Polio Eradication,
utilizing Matching, or Helping Grants for an international project, or
Community Assistance Grants, hosting or sponsoring an Ambassadorial
Scholar.
4. Work with the Programme Officer to use Scholars or Foundation Alumni as
participants in Club programmes and activities.

BULLETIN EDITOR
This role is to contribute to the Rotary education of all members by providing
information about Rotary, its history, object, scope and activities; inform members of
developments in the administrative operation of RI using the Rotary News Basket
and www.rotary.org, www.rotary.org.nz, www.rotary9940.org.nz ; incorporate unique
€˜creations' into the Bulletin (such as €œDid you know€¦about this and that bit of
Rotary information€); create interest in the Rotarian or RDU; stimulate interest in
the Club's activities; publish Inner Wheel activities (if appropriate) to ensure that
members have a chance to participate; publish a weekly roster of duties (including a
roster for the top table). In particular:
1. Work with the Programme Officer to promote Rotary Awareness Month
(January) in the Club Calendar.
2. Announce details of future meetings.
3. Relate highlights of the previous meeting.
4. Report news of the Club, its members and the worldwide Rotary programme.
5. Stimulate interest in The Rotarian or RDU and arrange for reviews of their
contents.
6. Incorporate information about the monthly theme when there is one.

PROGRAMME OFFICER
This role is prepare and arrange a varied and informative programme for regular and
special Club meetings, including the Club's anniversary; design and balance these
programmes to illustrate the four Avenues of Service in keeping with the mission and
principles of Rotary; invite and engage speakers and inform them on the subject
matter and length of speech and question time; write a friendly reminder sending a
copy of the Bulletin in which they are promoted; send letters of appreciation; ensure
a backup programme for emergencies; liaise closely with Inner Wheel (if appropriate)
to investigate opportunities to work together; create opportunities for mutually
beneficial collaboration and partnership with other organisations. In particular:
1. Work with the Club's officers to integrate the focus of specific months into the
Club programme.
2. Work with the Fellowship Director to ensure that there is plenty of scope
within the programme for networking and fun.
3. Create a varied programme that stimulates interest in the Club's activities and
promotes attendance.
4. Complete the programme, invite and engage speakers and give them the time
guidelines for speaking at the Club.

PUBLIC RELATIONS OFFICER

This role is to work with a variety of audiences, including civic dignitaries, to inform
the community about the Club, Rotary, its history, goals and accomplishments
throughout the Rotary year. To work with the media to secure proper publicity and
sharing news about the Club's service initiatives so as to improve Rotarians' ability to
provide service. Concentrate on stories that have a strong human-interest element
and are pertinent to the larger community such as helping a scholar, the elderly,
disadvantaged youth, etc. Keep RI and the DG informed about newsworthy Club
projects and photo opportunities. Ensure that the PRO involves members and their
families, potential new members, candidates for Rotary, programme sponsors, and
supporters for Club projects. Invite the media to come with their cameras to any Club
project. In particular:
1. Work with the Programme Officer to promote Magazine Month (April) in the
Club Calendar.
2. Send news and action photographs of Club projects to the editor of The
Rotarian or RDU and the DG.
3. Keep the media informed of important Club events.
4. Communicate with key organisations and leaders within the community.
5. Chivvy all officers to obtain information that could be used for publicity.

MEMBERSHIP OFFICER
This role is assist the President in developing a membership plan for the Club that
looks at the needs of the community and does due diligence about the future
membership needs of the Club to serve those needs. Review the roster of filled and
unfilled classifications and use it to stimulate ideas among the members. Follow up
candidates who have been involved with student exchange, GSE, RYLA and Pride in
Workmanship Awards; encourage all members to propose prospective members;
assist the Board in investigating the character and general eligibility of prospective
members; present a programme on membership development. Oversee the
orientation of new members during their first year in company with the Immediate
Past President. Liaise with the President of Inner Wheel (if appropriate) to ensure
that new members' wives and partners are given the opportunity to join Inner Wheel.
In particular:
 1. Work with the Programme Director to promote Membership and Extension
Month (August) in the Club Calendar.
2. Work with the District Membership Task Force to find out how to attract
younger members (€œGeneration X€ as set out in Bill Boyd's article in RDU
of March 2000 (pages 18 and 19).
3. Identify a potential new member, check classification, check suitability, submit
the card to the Board, publish the name to members, approach the potential
member and, if successful, process, including collecting together information
for the President to hand to the new member.
4. Support members who propose potential new members to process their
applications in accordance with Rotary guidelines.
5. Propose a programme for the welcome and development of new members
including orientation during their first year, liaising with the Immediate Past
President to buddy and mentor new members.
6. Involve the Inner Wheel President (if appropriate) when new members are
being approached and inducted.

SERGEANT-AT-ARMS
This role is allow the President to concentrate on conducting the weekly meeting by
ensuring that all duties are fulfilled and the meeting is conducted smoothly and in a
timely way. In particular:
1. Motivate Club members with a quality session.
2. Help maintain orderly and effective weekly meetings and work to prevent any
occurrence that might detract from the dignity or prestige of the Club.
3. Run a tight Sergeant's session that serves a dual purpose of educating Club
members and takes account of the need not to €œexclude€ visitors.
4. Ensure that, so far as possible, speakers know in advance the length of time
they are expected to speak and take questions.
5. Liaise with the Programme Officer to ensure that visiting speakers are clear
about the €œway we do things at our Club€.
6. Ensure that members who have duties published in Bulletin are present on
the night or improvise where necessary.

ATTENDANCE OFFICER
This role is encourage and promote good attendance by all Club members at all
Rotary meetings, including District and regional conferences, RI Conventions and
intercity meetings. To urge members to be involved in the Club's progress and
projects and seek advance consent from the Board that such projects can count for
make-ups. To record attendance at meetings, report membership and attendance
data monthly to the DG; liaise with the President to create and maintain an
attendance sheet for him/her to use each week. In particular:
1. Provide accurate and timely reports to District, the President and the DG.
2. Monitor attendance that may give cause for concern and suggest solutions to
the President.
3. Seek Board consent for counting designated projects as make-ups.

VOCATIONAL SERVICE DIRECTOR

This role is to initiate or support apprenticeship programmes that help unskilled or
disabled workers acquire marketable skills, including interviewing skills; promote NZ
business week. Consider career-planning programmes in schools (including mock
interviews) and promotion for international student exchange (in hand with the Youth
Director); retrain adults whose skills have been replaced by technology or who are
returning to the workforce; generate new jobs within the community; help retirees
remain productive (assist/mentor newly set up businesses). Address problems of
illiteracy, drug abuse and alcohol abuse in the workplace; encourage the practice
and promotion of high ethical standards throughout the business community.
Nominate and obtain a grant for a teacher to go to a third world country; consider
recipients for pride of workmanship awards. In particular:
1. Work with the Programme Officer to plan Club activities for Vocational Service
Month (October).
2. Choose Committee members who can research the real opportunities for
vocational service.
3. Develop projects and programmes that increase Club members' knowledge
and appreciation of various occupations and emphasise their worthiness to
society.
4. Develop ways of recognising those who achieve vocational excellence and
practise high ethical standards in their vocations.
5. Encourage members to create and champion projects for vocational service
and adopt the role of Project Manager for their choice.
6. Work with the Board to plan fundraising activities for vocational service.
7. Respond to the day-to-day needs of providing vocational service.
8. Keep the periscope up to be on the look out for ways of collaborating with
other committees.

COMMUNITY SERVICE DIRECTOR

This role is to promote the welfare of all human beings in the community (crime
prevention, the disabled, drug abuse, the elderly, health education, parenting or
marriage education, adult literacy, hunger, poverty, etc). To deal with issues relating
to the physical state of the community (community centres, health facilities,
infrastructure improvement, parks and recreational facilities, schools, etc); look at
threats to the environment (beautification, energy resource protection/promotion, soil
conservation, etc). In particular:
1. Work with the Programme Officer to promote Literacy Month (July) in the Club
Calendar.
2. Choose Committee members who can research the real needs of the
community.
3. Encourage members to create and champion community service projects and
adopt the role of Project Manager for their choice.
4. Work with the Board to plan fundraising activities for community service.
5. Respond to the day-to-day needs of the community.
6. Keep the periscope up to be on the look out for ways of collaborating with
other committees.

INTERNATIONAL SERVICE DIRECTOR

This role is promote The Rotary Foundation, welcome Rotary-sponsored young
people from other countries into our community; send local young people overseas
to broaden their outlook. To work to increase understanding and goodwill among
people of different nations with a view to improving the quality of their life. To liaise
with District for selection of GSE outward and hosting of GSE inward exchange
teams. To consider taking on one of the international humanitarian projects proposed
by the DG with the grants available. To advertise projects on the Rotary web site to
attract additional funds from overseas Clubs, particularly those in the US and Japan.
To promote the welfare of all human beings in our international community; identify
international opportunities for the Club to be of service and form World Community
Service partnerships with Clubs in other countries. In particular:
1. Work with the Programme Officer to plan Club activities for Rotary Foundation
Month (November) arranging for current or past Foundation participants to
make presentations, and promote World Understanding Month (February).
2. Work with the Bulletin Editor to observe World Understanding and Peace Day
on 23 February by reviewing the Club's International Service history and
agenda.
3. Work with the Board to plan fundraising activities for contributions to Yhe
Rotary Foundation and international service.
4. Promote the benefits of Rotary Youth Exchange within the community and
actively seek local young people for outward exchanges.
5. Choose Committee members who can research the real needs of the
international community.
6. Recommend qualified applicants for Ambassadorial Scholarships, Grants for
University Teachers, and Group Study Exchange Teams.
7. Plan projects that qualify for grants.
8. Encourage members to create and champion international service projects
and adopt the role of Project Manager for their choice.
9. Respond to the day-to-day needs of the international community.
10. Keep the periscope up to be on the look out for ways of collaborating with
other committees.

YOUTH DIRECTOR
This role is to organise Rotary International Youth programmes (RYLA, RYPEN, and
Australian Matched Twin Exchange). To seek candidates for science summer school
initiatives; initiate projects concerning youth (Life Education Trust, DARE to be
different). To address problems of illiteracy (reading assistance programmes), drug
abuse and alcohol abuse, and help young people to find jobs; deal with issues
concerning child care, immunisation; look at ways to help young people in the
community make their choices and live with the consequences. To provide
leadership training to Rotary sponsored groups such as Rotaract, Interact and
Rotary Community Corps. In particular:
1. Work with the Programme Officer to promote New Generations Month
(September) in the Club Calendar.
2. Choose Committee members who can research the real needs of youth within
the community.
3. Develop projects that use members' experience to help young people find
jobs.
4. Encourage members to create and champion community service projects and
adopt the role of Project Manager for their choice.
5. Work with the Board to plan fundraising activities for youth service.
 6. Respond to the day-to-day needs of youth.
7. Keep the periscope up to be on the look out for ways of collaborating with
other committees.

FELLOWSHIP DIRECTOR
This role is to promote fun, acquaintance and friendship among the members on the
basis that Rotary members want to enjoy their Rotary experience and are €˜there
because they want to be'; plan special events and activities (wine trails, theatre
visits, etc); promote participation by members and any visiting Rotarians in Rotary
Service projects and in the Club's recreational and social activities, such as picnics,
sporting and cultural events; welcome visiting Rotarians and guests; prepare the
Club environment for each meeting, including special meetings; work towards
achieving the goals of the Club, as outlined by the President; Liaise with the District
Friendship Committee to keep fully informed; broaden contacts with other Rotary
Clubs; promote Rotary friendship exchanges, Club to Club, District to District or
country to country. In particular:
1. Work with the Programme Officer to bring fun and friendship into the Club
Calendar.
2. Choose Committee members who are keen to present the Club as a
welcoming and friendly place.
3. Encourage members to create and champion projects that will enhance Club
friendship, and take on the role of Project Manager for their choice.
4. Respond to the day-to-day needs of the members at large.
5. Keep the periscope up to be on the look out for ways of collaborating with
other committees.

SECRETARY
This role is to keep records of membership and report changes to RI, collect and
disseminate incoming mail in a timely manner, send out notices of meetings of the
Club, board and committees, record and preserve minutes. To report and pay dues
to RI, and remit subscriptions to Rotary magazines. In particular:
1. Work with the President and the President-Elect to ensure the smooth running
of Board and Committee meetings.
2. Liaise with every member of the Club, wherever possible, to share
information.
3. Pay all dues to RI on time on 1 January and 1 July.
4. Order paraphernalia as required, pins, hats, ties, certificates, etc.
5. Arrange for the President's chain to be engraved.
6. Work closely with the Treasurer to ensure that all the Club's statutory
obligations are fulfilled.
7. Ensure that the Club is run in accordance with its Bylaws.

TREASURER
This role is to be involved in planning the budget, managing the Club's financial
affairs and keeping financial records. The Treasurer has custody of all Club funds
and accounts monthly to the Board and to the Club at the end of the year. In
particular:
 1. Work with the President and the Board to ensure that proper accounts are
kept and report monthly.
2. Advise the Board monthly on progress against budget.
3. Arrange for audited accounts to be available at year-end.
4. Ensure that the Club is run in accordance with its Bylaws.

CONFERENCE COORDINATOR
This role is carried out by an identified club member, often the President Elect. In
particular:
1. Be aware of the Conference date and encourage members to attend.
2. Present information to the club as it becomes available.
3. Keep the President informed on likely club members attending the
Conference
4. Identify possibly subsidizing projects to raise funds to assist members'
attendance at Conference, if applicable.

PUBLIC RELATIONS DIRECTOR This Director should develop and implement plans to provide the
public with information about Rotary and to promote the club’s service projects and activities. The
Director of Public Relations is responsible to: • Attend the monthly meetings of the Board of
Directors. • Attend District events and functions. • In conjunction with project leaders, publicize Club
projects and events to the membership and the community. • Publish and/or order Club
promotional materials. • Ensure that the Club has a visible presence by participating with
informational booths or sponsoring activities at other local events, as is practical. • Provide a Club
spokesperson and liaison to the Chamber of Commerce.

CLUB SERVICE DIRECTOR The Club Service Director is responsible for club programs that promote
fellowship and a better understanding of Rotary. This includes, but is not limited to, social events
(not fund raisers) and information and fellowship activities. Although some activities may be added
or deleted according to current circumstances, the usual activities are: • SPUR reporters. • SPUR
Editor and printer. • Photographers. • Program. • Birthdays and anniversaries. • Thought for the
day. • Historian. • Song leader. • Sunshine (We Care) committee. • Club socials. • Holiday party. •
Mystery golf. • Interclub golf. • Demotion party. • Fund raising events. • Attend District events and
functions. The Director may establish appropriate committees to support the planning and execution
of these duties and the Director will provide leadership to enlist the active involvement of all
members.

MAJOR EVENTS SERVICE DIRECTOR The Major Events Service Director shall develop and implement
major events to be used for fundraising and other purposes of the Club. These events include such
things as: • Talent show. • Crab feed. • Wine train. • Rodeo parade. • Bocce tournament. • San
Francisco walk. • Attend District events and functions. The Director may establish appropriate
committees to support the planning and execution of these duties and the Director will provide
leadership to enlist the active involvement of all members.

Vice President

The club vice president can serve more effectively by understanding the year's
goals, projects, and activities, and being well versed in community and Rotary
resources. To that end, it is important that the club president and vice president
work together as a team.

Responsibilities:

 Presides at all meetings when the president is absent and serves on the
board of directors and as an ex-officio member of all committees.
 Acts as the "officer at large," responsible for all assignments that are
designated by the president.
 Liaises with the district committees whenever required
 Assists the president in ensuring the club meets any required deadlines

A well-organized and responsible vice president is often the key to a successful

Rotaract year. The vice president can reduce the administrative load, allowing time
for the president to develop new and exciting club projects and activities.

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ROLES OF THE BOARD OF DIRECTORS

President

As the club leader, the president helps members develop as leaders and works to ensure that the
club's professional and leadership development activities and community and international service
projects are successfully promoted and completed.

Under the leadership of the Rotaract club president, club members plan professional development
activities, leadership training, community and international service projects, fundraisers, and social
events.

Responsibilities:

 Identifies members' skills and interests and puts them to work in club projects
 Maintains club operations, delegating responsibilities and establishing meeting schedules
 Develops a plan for the year as early as possible
 Presides over all meetings of the club and its board of directors (following parliamentary
procedure may help to keep discussion relevant)
 Appoints all standing and special committees, with board approval, and follows up on
committee progress with the help of the vice president

The president should maintain regular communication with:

  Sponsoring Rotary club through joint activities and meetings
 District Rotaract representative through club participation in district activities and meetings
 Rotary International through participation in the Rotaract Preconvention Meeting and
annual reporting

To help facilitate communication, the above groups should also receive the club's bulletin or
newsletter featuring the outstanding Rotaract club projects or activities.

Immediate Past President

The Immediate Past President (IPP) remains on the board the year immediately following their
tenure as President to ensure continuity in leadership and act as an advisor to the new President and
board. The IPP serves in this capacity even if they reach the age of 30 during their year as President.

Vice President

The club vice president can serve more effectively by understanding the year's goals, projects, and
activities, and being well versed in community and Rotary resources. To that end, it is important that
the club president and vice president work together as a team.

Responsibilities:

 Presides at all meetings when the president is absent and serves on the board of directors
and as an ex-officio member of all committees.
 Acts as the "officer at large," responsible for all assignments that are designated by the
president.
 Liaises with the district committees whenever required
 Assists the president in ensuring the club meets any required deadlines

A well-organized and responsible vice president is often the key to a successful Rotaract year. The
vice president can reduce the administrative load, allowing time for the president to develop new
and exciting club projects and activities.

Secretary

Responsibilities:
  Handles the club's communication with the public through correspondence to the Rotary
club sponsor(s), outside agencies, prospective members, Rotary International, and other
Rotaract clubs
 Maintains all club records
 Takes the minutes for all board and club meetings (when necessary)
 Sends the Notice of Rotaract Alumnus (Potential Rotarian) form to the secretary of
sponsoring Rotary club once members reach the Rotaract age limit of 30
 Assists the president in ensuring the club meets any required deadlines

Special requirements:

 Must be very detail oriented and organized

 Must have good communication skills
 Ability to multi-task and meet deadlines

Treasurer

As the collector and disburser of club funds, the treasurer is responsible for the club's solvency and
financial stability. In preparing for this assignment, the treasurer should meet with the previous
treasurer and consult the sponsoring Rotary club treasurer and a certified accountant.

Responsibilities:

 Chairs the finance committee

 Works with the board of directors to develop the annual budget
 Collects dues and all funds raised by the club
 Pays all club bills and reimbursements for club expenses
 Reports the club's financial status at each meeting
 Has the books audited at the end of the fiscal Year

ROTARACT CLUB COMMITTEES AND DIRECTORS

The four Avenues of Service of Rotaract are Club Service, Community Service, Professional
Development and International Service, which form the base of the committees in each Rotaract
club.

The committees are vital in effectively carrying out the activities of the Rotaract club and the
committee of each avenue is chaired by a Committee Director who has been elected from among
the members in good standing, while the President may appoint the chairs of any special
committees formed. The Treasurer normally serves as the chair of the Finance Committee, although
this is not always the case.
In addition the responsibilities in relation to their particular avenue, ALL Committee Directors are
responsible for:

 reviewing suggestions and developing plans for the club's annual project(s)
 taking a leadership role in facilitating programs and projects related to their avenue
 coordinating all activities and project undertaken by his/her committee
 present the board with plans and objectives of all committee projects for approval
 preparing a budget for all projects to be presented to the board
 provide regular reports of all projects to the President and Secretary provide the Treasurer
with receipts of all expenses incurred during a project
 act as a liaison between the President, and by extension the board, and the members of
his/her committee

Committees should meet at least once a month to discuss plans and activities and share them with
the president. All committee activities and expenses are subject to board approval.

Club Service

 Develops strategies for membership development and retention

 Monitors attendance
 Oversees the productions and distribution of the club bulletin
 Plans fellowship activities for the membership

International service

 Primarily responsibility for seeking opportunities to enhance knowledge and understanding

of worldwide needs and problems
 Developing activities to give service for promoting international understanding and goodwill
toward all people.
 Responsible for initiating and planning one major activity each year which shall involve all or
most of the club membership.

Community Service

 Primarily responsible for seeking opportunities to enhance knowledge and understanding of

local community needs and problems
 Formulating and developing appropriate activities for serving the local community
  Responsible for initiating and planning one major activity each year which shall involve all or
most of the club membership.

Professional Development

 Reviews suggestions and develops plans to provide opportunities for professional

development for the club's membership
 Developing programs designed to provide information about a wide cross-section of
businesses and professions
 Developing programs to stimulate awareness and acceptance of high ethical standards in
business and professional life.

Finance

 Devise ways and means of financing any and all club activities requiring funds, in
cooperation with the appropriate committee.

Rotaract Blue Cayman Islands

c/o Rotary Club of Grand Cayman Central
P.O. Box 30370
Grand Cayman KY1-1202
CAYMAN ISLANDS

[email protected]

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Member Login
  Home

 About us
 How to join
 Blog
 Calendar
 Contact
 Support Us

Role of Board & Directors

Board and Appointed Positions
Subpages
Welcome

Role of Board & Directors

Appointed Positions

Related Pages

Links

Files

Photo Albums

ROLES OF THE BOARD OF DIRECTORS

President

As the club leader, the president helps members develop as leaders and works to
ensure that the club's professional and leadership development activities and
community and international service projects are successfully promoted and
completed.

Under the leadership of the Rotaract club president, club members plan
professional development activities, leadership training, community and
international service projects, fundraisers, and social events.

Responsibilities:

 Identifies members' skills and interests and puts them to work in club
projects
 Maintains club operations, delegating responsibilities and establishing
meeting schedules
 Develops a plan for the year as early as possible
 Presides over all meetings of the club and its board of directors (following
parliamentary procedure may help to keep discussion relevant)
 Appoints all standing and special committees, with board approval, and
follows up on committee progress with the help of the vice president

The president should maintain regular communication with:

 Sponsoring Rotary club through joint activities and meetings

 District Rotaract representative through club participation in district activities
and meetings
 Rotary International through participation in the Rotaract Preconvention
Meeting and annual reporting

To help facilitate communication, the above groups should also receive the club's
bulletin or newsletter featuring the outstanding Rotaract club projects or activities.

Immediate Past President

The Immediate Past President (IPP) remains on the board the year immediately
following their tenure as President to ensure continuity in leadership and act as an
advisor to the new President and board. The IPP serves in this capacity even if they
reach the age of 30 during their year as President.

Vice President

The club vice president can serve more effectively by understanding the year's
goals, projects, and activities, and being well versed in community and Rotary
resources. To that end, it is important that the club president and vice president
work together as a team.

Responsibilities:

 Presides at all meetings when the president is absent and serves on the
board of directors and as an ex-officio member of all committees.
 Acts as the "officer at large," responsible for all assignments that are
designated by the president.
 Liaises with the district committees whenever required
 Assists the president in ensuring the club meets any required deadlines

A well-organized and responsible vice president is often the key to a successful

Rotaract year. The vice president can reduce the administrative load, allowing time
for the president to develop new and exciting club projects and activities.

Secretary

Responsibilities:

 Handles the club's communication with the public through correspondence

to the Rotary club sponsor(s), outside agencies, prospective members,
Rotary International, and other Rotaract clubs
 Maintains all club records
 Takes the minutes for all board and club meetings (when necessary)
 Sends the Notice of Rotaract Alumnus (Potential Rotarian) form to the
secretary of sponsoring Rotary club once members reach the Rotaract age
limit of 30
 Assists the president in ensuring the club meets any required deadlines
Special requirements:

 Must be very detail oriented and organized

 Must have good communication skills
 Ability to multi-task and meet deadlines

Treasurer

As the collector and disburser of club funds, the treasurer is responsible for the
club's solvency and financial stability. In preparing for this assignment, the treasurer
should meet with the previous treasurer and consult the sponsoring Rotary club
treasurer and a certified accountant.

Responsibilities:

 Chairs the finance committee

 Works with the board of directors to develop the annual budget
 Collects dues and all funds raised by the club
 Pays all club bills and reimbursements for club expenses
 Reports the club's financial status at each meeting
 Has the books audited at the end of the fiscal Year

ROTARACT CLUB COMMITTEES AND DIRECTORS

The four Avenues of Service of Rotaract are Club Service, Community Service,
Professional Development and International Service, which form the base of the
committees in each Rotaract club.

The committees are vital in effectively carrying out the activities of the Rotaract club
and the committee of each avenue is chaired by a Committee Director who has
been elected from among the members in good standing, while the President may
appoint the chairs of any special committees formed. The Treasurer normally serves
as the chair of the Finance Committee, although this is not always the case.

In addition the responsibilities in relation to their particular avenue, ALL Committee

Directors are responsible for:

 reviewing suggestions and developing plans for the club's annual project(s)
 taking a leadership role in facilitating programs and projects related to their
avenue
 coordinating all activities and project undertaken by his/her committee
 present the board with plans and objectives of all committee projects for
approval
 preparing a budget for all projects to be presented to the board
 provide regular reports of all projects to the President and Secretary provide
the Treasurer with receipts of all expenses incurred during a project
 act as a liaison between the President, and by extension the board, and the
members of his/her committee

Committees should meet at least once a month to discuss plans and activities and
share them with the president. All committee activities and expenses are subject to
board approval.

Club Service

 Develops strategies for membership development and retention

 Monitors attendance
 Oversees the productions and distribution of the club bulletin
 Plans fellowship activities for the membership

International service

 Primarily responsibility for seeking opportunities to enhance knowledge and

understanding of worldwide needs and problems
 Developing activities to give service for promoting international
understanding and goodwill toward all people.
 Responsible for initiating and planning one major activity each year which
shall involve all or most of the club membership.
Community Service

 Primarily responsible for seeking opportunities to enhance knowledge and

understanding of local community needs and problems
 Formulating and developing appropriate activities for serving the local
community
 Responsible for initiating and planning one major activity each year which
shall involve all or most of the club membership.

Professional Development

 Reviews suggestions and develops plans to provide opportunities for

professional development for the club's membership
 Developing programs designed to provide information about a wide cross-
section of businesses and professions
 Developing programs to stimulate awareness and acceptance of high ethical
standards in business and professional life.

Finance

 Devise ways and means of financing any and all club activities requiring
funds, in cooperation with the appropriate committee.

Rotaract Blue Cayman Islands

c/o Rotary Club of Grand Cayman Central
P.O. Box 30370
Grand Cayman KY1-1202
CAYMAN ISLANDS

[email protected]
 Powered by ClubRunner © 2002–2022 All rights reserved.
Privacy Statement | Online Help | System Requirements

Vice President

The club vice president can serve more effectively by understanding the year's
goals, projects, and activities, and being well versed in community and Rotary
resources. To that end, it is important that the club president and vice president
work together as a team.

Responsibilities:

 Presides at all meetings when the president is absent and serves on the
board of directors and as an ex-officio member of all committees.
 Acts as the "officer at large," responsible for all assignments that are
designated by the president.
 Liaises with the district committees whenever required
 Assists the president in ensuring the club meets any required deadlines

A well-organized and responsible vice president is often the key to a successful

Rotaract year. The vice president can reduce the administrative load, allowing time
for the president to develop new and exciting club projects and activities.Vice
President The club vice president can serve more effectively by understanding the
year's goals, projects, and activities, and being well versed in community and Rotary
resources. To that end, it is important that the club president and vice president
work together as a team. Responsibilities: Presides at all meetings when the
president is absent and serves on the board of directors and as an ex-officio
member of all committees. Acts as the "officer at large," responsible for all
assignments that are designated by the president. Liaises with the district
committees whenever required Assists the president in ensuring the club meets any
required deadlines A well-organized and responsible vice president is often the key
to a successful Rotaract year. The vice president can reduce the administrative load,
allowing time for the president to develop new and exciting club projects and
activities.
Member Login Home About us How to join Blog Calendar Contact Support Us Role
of Board & Directors Board and Appointed Positions Subpages Welcome Role of
Board & Directors Appointed Positions Related Pages Links Files Photo Albums
ROLES OF THE BOARD OF DIRECTORS President As the club leader, the president
helps members develop as leaders and works to ensure that the club's professional
and leadership development activities and community and international service
projects are successfully promoted and completed. Under the leadership of the
Rotaract club president, club members plan professional development activities,
leadership training, community and international service projects, fundraisers, and
social events. Responsibilities: Identifies members' skills and interests and puts
them to work in club projects Maintains club operations, delegating responsibilities
and establishing meeting schedules Develops a plan for the year as early as possible
Presides over all meetings of the club and its board of directors (following
parliamentary procedure may help to keep discussion relevant) Appoints all
standing and special committees, with board approval, and follows up on
committee progress with the help of the vice president The president should
maintain regular communication with: Sponsoring Rotary club through joint
activities and meetings District Rotaract representative through club participation in
district activities and meetings Rotary International through participation in the
Rotaract Preconvention Meeting and annual reporting To help facilitate
communication, the above groups should also receive the club's bulletin or
newsletter featuring the outstanding Rotaract club projects or activities. Immediate
Past President The Immediate Past President (IPP) remains on the board the year
immediately following their tenure as President to ensure continuity in leadership
and act as an advisor to the new President and board. The IPP serves in this capacity
even if they reach the age of 30 during their year as President. Vice President The
club vice president can serve more effectively by understanding the year's goals,
projects, and activities, and being well versed in community and Rotary resources.
To that end, it is important that the club president and vice president work together
as a team. Responsibilities: Presides at all meetings when the president is absent
and serves on the board of directors and as an ex-officio member of all
committees. Acts as the "officer at large," responsible for all assignments that are
designated by the president. Liaises with the district committees whenever required
Assists the president in ensuring the club meets any required deadlines A well-
organized and responsible vice president is often the key to a successful Rotaract
year. The vice president can reduce the administrative load, allowing time for the
president to develop new and exciting club projects and activities. Secretary
Responsibilities: Handles the club's communication with the public through
correspondence to the Rotary club sponsor(s), outside agencies, prospective
members, Rotary International, and other Rotaract clubs Maintains all club records
Takes the minutes for all board and club meetings (when necessary) Sends the
Notice of Rotaract Alumnus (Potential Rotarian) form to the secretary of sponsoring
Rotary club once members reach the Rotaract age limit of 30 Assists the president in
ensuring the club meets any required deadlines Special requirements: Must be very
detail oriented and organized Must have good communication skills Ability to multi-
task and meet deadlines Treasurer As the collector and disburser of club funds, the
treasurer is responsible for the club's solvency and financial stability. In preparing
for this assignment, the treasurer should meet with the previous treasurer and
consult the sponsoring Rotary club treasurer and a certified accountant.
Responsibilities: Chairs the finance committee Works with the board of directors to
develop the annual budget Collects dues and all funds raised by the club Pays all
club bills and reimbursements for club expenses Reports the club's financial status
at each meeting Has the books audited at the end of the fiscal Year ROTARACT CLUB
COMMITTEES AND DIRECTORS The four Avenues of Service of Rotaract are Club
Service, Community Service, Professional Development and International Service,
which form the base of the committees in each Rotaract club. The committees are
vital in effectively carrying out the activities of the Rotaract club and the committee
of each avenue is chaired by a Committee Director who has been elected from
among the members in good standing, while the President may appoint the chairs
of any special committees formed. The Treasurer normally serves as the chair of the
Finance Committee, although this is not always the case. In addition the
responsibilities in relation to their particular avenue, ALL Committee Directors are
responsible for: reviewing suggestions and developing plans for the club's annual
project(s) taking a leadership role in facilitating programs and projects related to
their avenue coordinating all activities and project undertaken by his/her committee
present the board with plans and objectives of all committee projects for approval
preparing a budget for all projects to be presented to the board provide regular
reports of all projects to the President and Secretary provide the Treasurer with
receipts of all expenses incurred during a project act as a liaison between the
President, and by extension the board, and the members of his/her committee
Committees should meet at least once a month to discuss plans and activities and
share them with the president. All committee activities and expenses are subject to
board approval. Club Service Develops strategies for membership development and
retention Monitors attendance Oversees the productions and distribution of the
club bulletin Plans fellowship activities for the membership International service
Primarily responsibility for seeking opportunities to enhance knowledge and
understanding of worldwide needs and problems Developing activities to give
service for promoting international understanding and goodwill toward all people.
Responsible for initiating and planning one major activity each year which shall
involve all or most of the club membership. Community Service Primarily
responsible for seeking opportunities to enhance knowledge and understanding of
local community needs and problems Formulating and developing appropriate
activities for serving the local community Responsible for initiating and planning one
major activity each year which shall involve all or most of the club membership.
Professional Development Reviews suggestions and develops plans to provide
opportunities for professional development for the club's membership Developing
programs designed to provide information about a wide cross-section of businesses
and professions Developing programs to stimulate awareness and acceptance of
high ethical standards in business and professional life. Finance Devise ways and
means of financing any and all club activities requiring funds, in cooperation with
the appropriate committee. Rotaract Blue Cayman Islands c/o Rotary Club of
Grand Cayman Central P.O. Box 30370 Grand Cayman KY1-1202 CAYMAN ISLANDS
[email protected] Our Meetings (bi-weekly): Wednesdays @ 6PM Online
Follow Us: Powered by ClubRunner © 2002–2022 All rights reserved. Privacy
Statement | Online Help | System Requirements Member Login Home About us
How to join Blog Calendar Contact Support Us Role of Board & Directors Board and
Appointed Positions Subpages Welcome Role of Board & Directors Appointed
Positions Related Pages Links Files Photo Albums ROLES OF THE BOARD OF
DIRECTORS President As the club leader, the president helps members develop as
leaders and works to ensure that the club's professional and leadership
development activities and community and international service projects are
successfully promoted and completed. Under the leadership of the Rotaract club
president, club members plan professional development activities, leadership
training, community and international service projects, fundraisers, and social
events. Responsibilities: Identifies members' skills and interests and puts them to
work in club projects Maintains club operations, delegating responsibilities and
establishing meeting schedules Develops a plan for the year as early as possible
Presides over all meetings of the club and its board of directors (following
parliamentary procedure may help to keep discussion relevant) Appoints all
standing and special committees, with board approval, and follows up on
committee progress with the help of the vice president The president should
maintain regular communication with: Sponsoring Rotary club through joint
activities and meetings District Rotaract representative through club participation in
district activities and meetings Rotary International through participation in the
Rotaract Preconvention Meeting and annual reporting To help facilitate
communication, the above groups should also receive the club's bulletin or
newsletter featuring the outstanding Rotaract club projects or activities. Immediate
Past President The Immediate Past President (IPP) remains on the board the year
immediately following their tenure as President to ensure continuity in leadership
and act as an advisor to the new President and board. The IPP serves in this capacity
even if they reach the age of 30 during their year as President. Vice President The
club vice president can serve more effectively by understanding the year's goals,
projects, and activities, and being well versed in community and Rotary resources.
To that end, it is important that the club president and vice president work together
as a team. Responsibilities: Presides at all meetings when the president is absent
and serves on the board of directors and as an ex-officio member of all
committees. Acts as the "officer at large," responsible for all assignments that are
designated by the president. Liaises with the district committees whenever required
Assists the president in ensuring the club meets any required deadlines A well-
organized and responsible vice president is often the key to a successful Rotaract
year. The vice president can reduce the administrative load, allowing time for the
president to develop new and exciting club projects and activities. Secretary
Responsibilities: Handles the club's communication with the public through
correspondence to the Rotary club sponsor(s), outside agencies, prospective
members, Rotary International, and other Rotaract clubs Maintains all club records
Takes the minutes for all board and club meetings (when necessary) Sends the
Notice of Rotaract Alumnus (Potential Rotarian) form to the secretary of sponsoring
Rotary club once members reach the Rotaract age limit of 30 Assists the president in
ensuring the club meets any required deadlines Special requirements: Must be very
detail oriented and organized Must have good communication skills Ability to multi-
task and meet deadlines Treasurer As the collector and disburser of club funds, the
treasurer is responsible for the club's solvency and financial stability. In preparing
for this assignment, the treasurer should meet with the previous treasurer and
consult the sponsoring Rotary club treasurer and a certified accountant.
Responsibilities: Chairs the finance committee Works with the board of directors to
develop the annual budget Collects dues and all funds raised by the club Pays all
club bills and reimbursements for club expenses Reports the club's financial status
at each meeting Has the books audited at the end of the fiscal Year ROTARACT CLUB
COMMITTEES AND DIRECTORS The four Avenues of Service of Rotaract are Club
Service, Community Service, Professional Development and International Service,
which form the base of the committees in each Rotaract club. The committees are
vital in effectively carrying out the activities of the Rotaract club and the committee
of each avenue is chaired by a Committee Director who has been elected from
among the members in good standing, while the President may appoint the chairs
of any special committees formed. The Treasurer normally serves as the chair of the
Finance Committee, although this is not always the case. In addition the
responsibilities in relation to their particular avenue, ALL Committee Directors are
responsible for: reviewing suggestions and developing plans for the club's annual
project(s) taking a leadership role in facilitating programs and projects related to
their avenue coordinating all activities and project undertaken by his/her committee
present the board with plans and objectives of all committee projects for approval
preparing a budget for all projects to be presented to the board provide regular
reports of all projects to the President and Secretary provide the Treasurer with
receipts of all expenses incurred during a project act as a liaison between the
President, and by extension the board, and the members of his/her committee
Committees should meet at least once a month to discuss plans and activities and
share them with the president. All committee activities and expenses are subject to
board approval. Club Service Develops strategies for membership development and
retention Monitors attendance Oversees the productions and distribution of the
club bulletin Plans fellowship activities for the membership International service
Primarily responsibility for seeking opportunities to enhance knowledge and
understanding of worldwide needs and problems Developing activities to give
service for promoting international understanding and goodwill toward all people.
Responsible for initiating and planning one major activity each year which shall
involve all or most of the club membership. Community Service Primarily
responsible for seeking opportunities to enhance knowledge and understanding of
local community needs and problems Formulating and developing appropriate
activities for serving the local community Responsible for initiating and planning one
major activity each year which shall involve all or most of the club membership.
Professional Development Reviews suggestions and develops plans to provide
opportunities for professional development for the club's membership Developing
programs designed to provide information about a wide cross-section of businesses
and professions Developing programs to stimulate awareness and acceptance of
high ethical standards in business and professional life. Finance Devise ways and
means of financing any and all club activities requiring funds, in cooperation with
the appropriate committee. Rotaract Blue Cayman Islands c/o Rotary Club of
Grand Cayman Central P.O. Box 30370 Grand Cayman KY1-1202 CAYMAN ISLANDS
[email protected] Our Meetings (bi-weekly): Wednesdays @ 6PM Online

Vice President The club vice president can serve more effectively by understanding
the year's goals, projects, and activities, and being well versed in community and
Rotary resources. To that end, it is important that the club president and vice
president work together as a team.

Responsibilities: Presides at all meetinsgs when the president is absent and serves
on the board of directors and as an ex-officio member of all committees. Acts as
the "officer at large," responsible for all assignments that are designated by the
president. Liaises with the district committees whenever required Assists the
president in ensuring the club meets any required deadlines A well-organized and
responsible vice president is often the key to a successful Rotaract year. The vice
president can reduce the administrative load, allowing time for the president to
develop new and exciting club projects and activities.

Vice President The club vice president can serve more effectively by understanding
the year's goals, projects, and activities, and being well versed in community and
Rotary resources. To that end, it is important that the club president and vice
president work together as a team. Responsibilities: Presides at all meetings when
the president is absent and serves on the board of directors and as an ex-officio
member of all committees. Acts as the "officer at large," responsible for all
assignments that are designated by the president. Liaises with the district
committees whenever required Assists the president in ensuring the club meets any
required deadlines A well-organized and responsible vice president is often the key
to a successful Rotaract year. The vice president can reduce the administrative load,
allowing time for the president to develop new and exciting club projects and
activities.