RACI Matrix Tool

Schedule Advanced Planning Environmental Design Engineer ROW Coordinator TP&D Director Area Engineer District Engineer
Coordinator Engineer Coordinator RACI Matrix Tool Guidance
Advanced Planning R A C I R A C I R A C I R A C I R A C I R A C I R A C I R A C I Key:
Define Scope/Project Definition R - Responsible: The person who is
Route and Toll Studies assigned to do the work .
Schematic Design A - Accountable – The person who
Funding has ultimate ownership for the
completion of the task. This person
Environmental delegates work to those responsible
NEPA Clearance for achieving the task.
Clearance for Letting
Permits and Commitments/Mitigation
PS&E
Data Collection C - Consulted – The person who
Roadway Design must be consulted before a decision
or action is taken. This person is
Structural Design typically a subject matter expert
Traffic Operations who has two-way communication
ROW with the person responsible.
ROW Certification
ROW Acquisition I - Informed – The person who must
Utilities be informed that a decision or action
has been taken. This person is kept
Utilities Certification up-to-date on progress and
Utilities Adjustments completion of a task or deliverable.
Letting
Final Review
Processing
Construction
Construction
Management
Scope and Issue Management
Financial Management
Work Planning and Estimates
Risk and Quality
Communication and Stakeholder Management

Enter District/Division Name Page 1 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Key:
Schedule
Project Team APD/District Design TP&D Director Area Engineer District Engineer
Coordinator Mainly During Planning &
Environmental/Design
Scope & Issue Management R A C I R A C I R A C I R A C I R A C I R A C I Mainly During Construction
Define Scope C R A C C I R - Responsible: The person who is
Manage Scope R A C I I A C I I assigned to do the work .
Manage/Escalate Issues R I I I I* A - Accountable – The person who
Financial Management has ultimate ownership for the
completion of the task. This person
Create Cost Estimates I R A C I C I delegates work to those responsible
Create Budget I C C A C I for achieving the task.
Track Budget C R A I I I
Work Planning & Estimating
Build Schedule C R C C I A I A C I A** I
Input Schedule in P6 R C I I Consulted – The person who must
Update Schedule in P6 R C I I I I I be consulted before a decision or
action is taken. This person is
Risk & Quality Management typically a subject matter expert
Identify and Document Risks C*** I R A I I R A I I who has two-way communication
Manage Risks I R A I A I with the person responsible.
Team & Resource Management
Manage Team Members R I R I I - Informed – The person who must
Conduct Performance Reviews C R C R I be informed that a decision or action
has been taken. This person is kept
Balance Workforce C C I R C I R C I I up-to-date on progress and
Communications & Stakeholder Involvement completion of a task or deliverable.
Manage Stakeholders R C C I C I C I A* C I
Manage Public Involvement R C I I R C I I
Manage ROW/Utilities C*** I R C I C I R C I RACI Matrix Tool Guidance
Tracking & Reporting
Provide Status Reports I R A I I R A I I*
Lead Project Kickoff Meeting R A I I R A I
Lead 30/60/90 Meetings R A I C I
Make Major Design/Const. Decisions R A C I C I A C I I*
Procurement Management
Negotiate with Contractors R A C I A C I
Manage Contractors R A C I A C
Knowledge Management & Learning
R A
*For District-specific hot-button issues.
**Through District Scorecard.
***Specifically on critical path elements.

Enter District/Division Name Page 2 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Key:
Schedule APD/District
Project Team TP&D Director Area Engineer District Engineer Project Manager
Coordinator Design Mainly During Planning &
Environmental/Design
Scope & Issue Management R A C I R A C I R A C I R A C I R A C I R A C I R A C I Mainly During Construction
Define Scope C R C C I A R - Responsible: The person who is
Manage Scope R C I I C I I A assigned to do the work .
Manage/Escalate Issues R I I I I* A A - Accountable – The person who
Financial Management has ultimate ownership for the
completion of the task. This person
Create Cost Estimates I R C I C I A delegates work to those responsible
Create Budget I C C C C I A for achieving the task.
Track Budget C R I I I A
Work Planning & Estimating
Build Schedule C R C C I C I C I A** I A
Input Schedule in P6 R C I I A Consulted – The person who must
Update Schedule in P6 R C I I I I I A be consulted before a decision or
action is taken. This person is
Risk & Quality Management typically a subject matter expert
Identify and Document Risks C*** I R I I R I I A who has two-way communication
Manage Risks I R I I A with the person responsible.
Team & Resource Management
Manage Team Members R I R I A I - Informed – The person who must
Conduct Performance Reviews C R C R I C be informed that a decision or action
has been taken. This person is kept
Balance Workforce C C I R C I R C I I A C up-to-date on progress and
Communications & Stakeholder Involvement completion of a task or deliverable.
Manage Stakeholders R C C I C I C I A* C I A
Manage Public Involvement R C I I R C I I A
Manage ROW/Utilities C*** I R C I C I R C I A RACI Matrix Tool Guidance
Tracking & Reporting
Provide Status Reports I R I I R I I* A
Lead Project Kickoff Meeting R I I R I A
Lead 30/60/90 Meetings R I C I A
Make Major Design/Const. Decisions R C I C I C I I* A C
Procurement Management
Negotiate with Contractors R C I C I A
Manage Contractors R C I C A
Knowledge Management & Learning
R A
*For District-specific hot-button issues.
**Through District Scorecard.
***Specifically on critical path elements.

Enter District/Division Name Page 3 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Schedule Advanced Planning Environmental Design Engineer ROW Coordinator TP&D Director Area Engineer District Engineer
Coordinator Engineer Coordinator

Advanced Planning R A C I R A C I R A C I R A C I R A C I R A C I R A C I R A C I
Define Scope/Project Definition I R C C C A C I
Route and Toll Studies I R C C C A C I
Schematic Design I R C C C A C I
Funding C I I I R A I I
Environmental
NEPA Clearance I C R C C A I I
Clearance for Letting I R C I A C I
Permits and Commitments/Mitigation I R C I A C I
PS&E
Data Collection I C C R I A I I
Roadway Design I C I R I A C I
Structural Design I I R I A C I
Traffic Operations I I R I A I I
ROW
ROW Certification I R C A I I
ROW Acquisition I I R A I I
Utilities
Utilities Certification I R C A I I
Utilities Adjustments I I R A I I
Letting
Final Review I C R C A I I I
Processing I I R I A I I I
Construction
Construction I C I I R A I
Project Management
Scope and Issue Management C R C R C R C R C R C R C R C
Financial Management R C R C R C R C R C R C R C
Work Planning and Estimates C R C R C R C R C R C R C R C
Risk and Quality C R C R C R C R C R C R C R C
Communication and Stakeholder Management C C C C R A R C R C

Enter District/Division Name Page 4 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

RACI Matrix Tool Guidance

Key:
R - Responsible: The person who is
assigned to do the work .
A - Accountable – The person who
has ultimate ownership for the
completion of the task. This person
delegates work to those responsible
for achieving the task.

Consulted – The person who must

be consulted before a decision or
action is taken. This person is
typically a subject matter expert
who has two-way communication
with the person responsible.

I - Informed – The person who must

be informed that a decision or action
has been taken. This person is kept
up-to-date on progress and
completion of a task or deliverable.

Enter District/Division Name Page 5 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Schedule Advanced Planning Environmental Design Engineer ROW Coordinator TP&D Director Area Engineer District Engineer Project Manager
Coordinator Engineer Coordinator

Advanced Planning R A C I R A C I R A C I R A C I R A C I R A C I R A C I R A C I R A C I
Define Scope/Project Definition I R C C C A C I C
Route and Toll Studies I R C C C A C I C
Schematic Design I R C C C A C I C
Funding C I I I R A I I C
Environmental
NEPA Clearance I C R C C A I I C
Clearance for Letting I R C I A C I C
Permits and Commitments/Mitigation I R C I A C I C
PS&E
Data Collection I C C R I A I I C
Roadway Design I C I R I A C I C
Structural Design I I R I A C I C
Traffic Operations I I R I A I I C
ROW
ROW Certification I R C A I I C
ROW Acquisition I I R A I I C
Utilities
Utilities Certification I R C A I I C
Utilities Adjustments I I R A I I C
Letting
Final Review I C R C A I I I C
Processing I I R I A I I I C
Construction
Construction I C I I R A I C
Project Management
Scope and Issue Management C C C C C C C C R A
Financial Management C C C C C C C R A
Work Planning and Estimates C C C C C C C C R A
Risk and Quality C C C C C C C C R A
Communication and Stakeholder
Management C C C C R A C C R C

Enter District/Division Name Page 6 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

RACI Matrix Tool Guidance

Key:
R - Responsible: The person who is
assigned to do the work .
A - Accountable – The person who
has ultimate ownership for the
completion of the task. This person
delegates work to those responsible
for achieving the task.

Consulted – The person who must

be consulted before a decision or
action is taken. This person is
typically a subject matter expert
who has two-way communication
with the person responsible.

I - Informed – The person who must

be informed that a decision or action
has been taken. This person is kept
up-to-date on progress and
completion of a task or deliverable.

Enter District/Division Name Page 7 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Transportation Engineer Schedule Coordinator Design Engineer Area Engineer TP&D Director
Project Phase & Task R A C I R A C I R A C I R A C I R A C I
Transportation Planning
Performs plan review, calculations and transportation planning studies. R A C I I I
Coordinates with local Metropolitan Planning Organizations (MPOs) to develop long and R A C I I I
short-range transportation plans for the area.
Coordinates with utility companies, attorneys, and governmental representatives to R A C I I I
accurately depict highway project's impact on adjacent properties.
Develops and/or reviews engineering related documents, correspondence, reports and R A C I I I
remediation plans.

R A I I I
Performs data collection, analyses, forecasts and plan development.
Schedules, coordinates and prepares documents for public hearings. R A I I I
Serves as liaison with the Office of the Attorney General, Federal Highway Administration R A C I I I
(FHWA), MPOs and the public concerning proposed project development and planning.

R A I I I
Develops and/or reviews environmental documents and prepares remediation plans.
Coordinates and leads field inspection groups in the identification of properties for right-of- R A I I I
way acquisition.

C I I C I C I R A
Negotiation for right-of-way acquisition.
Oversees advance planning programs and all design and plan preparation for the district. I C I C I R A
Coordinates transportation planning and development matters with the Area Engineers, I C I C I R A
adjacent districts and other entities.
Directs the implementation of an action plan for all project planning in the district and
participates in the preparation of the Unified Transportation Plan and development of the I C I C I R A
Transportation Improvement Program.
Coordinates the preparation of the district Annual Letting Plan, the summary reports of I C I C I R A
contract letting schedules and the planning status for all district projects.
Coordinates
Oversees thethe district's consultant
preparation contract
and submission selection
of Plans, and administration.
Specifications and Estimates and ensures I C I C I R A
final release for contracting of projects. C C I I R A
Coordinates district right-of-way acquisition, negotiations, relocations, utility adjustments, C C I I R A
appraisals, beautification, legal, accounting and recordkeeping.
Oversees coordination with Regional Mobility Authority or local Metropolitan Planning
Organizations to develop annual work program and long-range and short-range C I I R A
transportation plans.
Recommends appropriate transportation planning and development training. C C I I R A
Represents the district at state and local levels and advises local officials and the public C I I R A
concerning proposed project development.
Participates in development of budgets and monitors expenditures. C C I C I R A
Oversees district administration of state and federal grants program projects. C C I I R A
Project Development & Design
Performs advanced and complex engineering design work such as development of layouts, R A C I I I
sketches, plans, specifications, estimates and contracts.

Enter District/Division Name Page 8 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Transportation Engineer Schedule Coordinator Design Engineer Area Engineer TP&D Director
Project Phase & Task R A C I R A C I R A C I R A C I R A C I
Performs and/or coordinates the review and processing of Plans, Specifications & Estimates R A I I I
(PS&E) submission, special specifications or special provisions.
Coordinates phases of preliminary design and revisions in PS&E with districts, divisions, R A C I I I
Administration, the FHWA, contractors, fabricators, Corps of Engineers and local entities.
Reviews contracts, specifications, plans, and utility billing documents associated with right of R A C I I I
way coordination.
Writes/reviews proposals and estimates for letting. R A C I I I
Negotiates fees, explains scope of work and monitors consultant design contracts. R A C I I I
Reviews designs and detailed drawings of bridges and related structures prepared by other R A C I I I
engineers and technicians.
Reviews shop drawings prepared by fabricators for bridges and related structures. R A C I I I
Reviews and checks special designs and solutions for unique structural problems. R A C I I I
Provides design engineering support for districts in project development. R A C I I I
Develops design and project development reports, surveys and correspondence. R A C I I I
Reviews, processes and certifies project design plans developed by consulting engineers. R A C I I I
Develops work orders and other agreements with consulting engineers for building system R A C I I I
projects studies and analysis.
R I A C I I I
Coordinates and/or monitors assigned projects/programs/plans.
Uses department's enterprise Critical Path Method (CPM) schedule and resource
management tool to accomplish scheduling and resource management of transportation R C I A C I I I
projects.
Evaluates and makes recommendations for developing, monitoring, and updating integrated
project plans and schedules so that projects may be executed in the most efficient and R C I A C I I I
effective manner possible.
Assesses and reports actual project progress versus planned progress to determine trends R C I A C I I I
and variances for complex projects.
Recommends practices and procedures for Critical Path Method scheduling, budgeting, R C I A C I I I
resourcing and baseline management.
Analyzes schedule trends, determines risks and recommends options to management for R C I A C I I I
corrective action for complex projects.
Analyzes and reports on complex program funding change scenarios and their impact to R A C I I I
individual project schedules.
Serves as a primary help desk resource for routine technical and policy issues. R A I I
Utilizes project management principles in initiating; planning; executing; monitoring and R A I I I
controlling; and closing for complex transportation projects.
Construction
Oversees contracts, issues work orders and monitors construction schedules and contractor R C I C I I
payments and job progress on construction projects.
Coordinates with Area Engineers and reviews area office contract submissions. R C I
Manage construction contract administration matters. C I R I
Performs structural review of complex forming, false work and erection details. R C I
Performs pavement designs and makes recommendations. R C I

Enter District/Division Name Page 9 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Transportation Engineer Schedule Coordinator Design Engineer Area Engineer TP&D Director
Project Phase & Task R A C I R A C I R A C I R A C I R A C I
Evaluates pavement products and pavement condition data. R C I
Reviews change orders, supplemental agreements, memorandum agreements and extra R C I
work orders; reviews monthly final estimates prior to submittal.
Oversees construction project traffic control plans; periodically reviews traffic control devices R C I I
with Area Engineers.
Acts as consultant to staff engineers to coordinate construction operations. R
Monitors, evaluates, analyzes and makes recommendations on formal contractor claims, R C I
approval for use of consultant and/or to highway contracts
Analyzes and recommends approval for use of consultants and/ or facility contracts. R C I C I
Reviews shop drawings, plans, specifications, estimates, supplemental agreements and R
change order requests relative to bridge construction.
Conducts pre-construction meetings and public hearings. R I I
Monitors contractors' compliance with plans and specifications. R I I
Analyzes and assists in resolution of contract disputes. R C I C I
Resolves differences between contractors and inspectors. R C I C I
Transportation/Traffic Operations
Performs advanced and complex engineering design work such as development of layouts,
sketches, plans, specifications, estimates and contracts for traffic projects and/or traffic R C I I I
management systems.
Investigates and responds to public complaints on traffic signals, signs, railroad crossings, R I I
pavement markings, traffic management systems or other traffic related items.
Coordinates on design schematics, assists with capacity and level of service studies and
reviews in-house and consultant traffic control/traffic management/intelligent transportation R I I
systems (ITS) plans and projects.
Performs traffic engineering studies to recommend solutions for high accident locations, to
warrant traffic signals and speed zones and to determine capacity and channelization of the R I I
highways.
Meets with law enforcement agencies and/or city officials to discuss traffic problems and R C I C I
possible solutions.
Acts as liaison with MPOs, cities, counties and other governmental entities concerning traffic R C I C I
management and/or traffic safety projects.
Writes, negotiates and/or monitors related traffic operations contracts. R C I C I
Reviews and revises schematics, PS&E, project designs, shop drawings and field changes for
traffic control devices, signals, signs, markings, detours, traffic control plans, electrical R C I C I C I I
distribution and roadway lighting and traffic management systems.
Oversees the operations and maintenance of an ITS operations center/managed area. R I
Coordinates traffic engineering studies and traffic counts. R I I
Reviews traffic engineering studies, warranting of traffic signals and speed zones. R I I
Maintenance
Interprets maintenance standards, rules, methods, procedures, practices and policies. R
Analyzes and recommends approval for modifications to highway maintenance contracts. R C I C I I

Enter District/Division Name Page 10 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

Transportation Engineer Schedule Coordinator Design Engineer Area Engineer TP&D Director
Project Phase & Task R A C I R A C I R A C I R A C I R A C I

Reviews, coordinates and approves routine and emergency maintenance contracts including R C I C I I
maintenance specification writing/review, plans and proposal review and estimates for
letting.
R I I I
Assists in the development, preparation and letting of maintenance contracts for the district.
R C I C I C I
Assists in recommending major maintenance and betterment programs to the district staff.
Coordinates maintenance matters with Area Engineer. R C I I
Performs engineering analysis of pavement conditions and develops reports on pavement R C I I I
conditions.
Provides assistance in preparing reports on pavement conditions. R C I I I
Provides assistance and technical support to districts, divisions and the FHWA in matters R I I I
concerning bridge maintenance.
Inspects structures for impact damage and/or construction problems and may design R C I I I
emergency shoring to prevent collapse of damaged structures.
Performs final review, prepares, evaluates and negotiates contracts with consultants for R C I I I
routine, fracture critical and underwater bridge inspections.
Monitors consultants' progress and work quality; checks invoices and associated documents; R C I I I
prepares supplemental agreements.
Assists districts with bridge inspection-related matters. R C I I I
Schedules, assigns and oversees bridge inspection activities. R C I C I I I
Recommends bridge replacement, bridge rehabilitation and repair of damaged bridges. R C I I I
Reviews, coordinates, monitors and approves routine and emergency maintenance
contracts; performs/oversees maintenance specifications writing/review, plans and proposal R C I I I
preparation/review, and preparation of estimates for letting.

Enter District/Division Name Page 11 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

RACI Matrix Tool Guidance

Key:
R - Responsible: The person who is
assigned to do the work .

A - Accountable – The person who

has ultimate ownership for the
completion of the task. This person
delegates work to those responsible
for achieving the task.

Consulted – The person who must

be consulted before a decision or
action is taken. This person is
typically a subject matter expert
who has two-way communication
with the person responsible.

I - Informed – The person who must

be informed that a decision or action
has been taken. This person is kept
up-to-date on progress and
completion of a task or deliverable.

Enter District/Division Name Page 12 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

RACI Matrix Tool Guidance

Key:

R - Responsible: The person who is

assigned to do the work .

A - Accountable – The person who

has ultimate ownership for the
completion of the task. This person
delegates work to those responsible
for achieving the task.

Consulted – The person who must

be consulted before a decision or
action is taken. This person is
typically a subject matter expert
who has two-way communication
with the person responsible.

I - Informed – The person who must

be informed that a decision or action
has been taken. This person is kept
up-to-date on progress and
completion of a task or deliverable.

Enter District/Division Name Page 13 of 14 Last reviewed: 09/09/2022

 RACI Matrix Tool

I - Informed – The person who must

RACI Matrix
be informed that aTool Guidance
decision or action
has been taken. This person is kept
up-to-date on progress and
completion of a task or deliverable.

Enter District/Division Name Page 14 of 14 Last reviewed: 09/09/2022