Scribd Logo
Upload

Welcome to Scribd!

  • 16 views

    Standard Operating Procedure For New Vendor Selection

    Uploaded by

    Solomon
    This standard operating procedure outlines the process for selecting new vendors. It details the criteria for evaluating potential vendors such as pricing, quality systems, and delivery times. It also describes ongoing vendor evaluation and procedures for qualification, disqualification, and inspections.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Standard Operating Procedure For New Vendor Selection

    Uploaded by

    Solomon
    16 views2 pages
    This standard operating procedure outlines the process for selecting new vendors. It details the criteria for evaluating potential vendors such as pricing, quality systems, and delivery times. It also describes ongoing vendor evaluation and procedures for qualification, disqualification, and inspections.

    Original Title

    Standard Operating Procedure for New Vendor Selection

    Copyright

    © © All Rights Reserved

    Available Formats

    DOC, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This standard operating procedure outlines the process for selecting new vendors. It details the criteria for evaluating potential vendors such as pricing, quality systems, and delivery times. It also describes ongoing vendor evaluation and procedures for qualification, disqualification, and inspections.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    16 views2 pages

    Standard Operating Procedure For New Vendor Selection

    Uploaded by

    Solomon
    This standard operating procedure outlines the process for selecting new vendors. It details the criteria for evaluating potential vendors such as pricing, quality systems, and delivery times. It also describes ongoing vendor evaluation and procedures for qualification, disqualification, and inspections.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 2

    SOP Number:QA-013

    Title: Standard Operating Procedure for New Vendor Selection

    1.Purpose
     To provide methods for determining, documenting and, when applicable, inspecting vendors for
    compliance with our company policies and contract purchasing requirements.
     Selection of appropriate suppliers that have the capability and systems to supply products to satisfy our
    requirements.
    2.Scope
    This procedure applies to all vendors of materials that directly affect the Quality of the company’s products and
    services.

    3.Validity
    This SOP is valid up to the next revision date and only if it bears the control seal.

    4.Responsibility
     Procurement & Supply Department is responsible for initial supplier identification and for collection of
    business information related to the potential supplier
     Finance Department is responsible for evaluation of the potential supplier’s financial information
     Quality Assurance is responsible for evaluating the supplier’s or manufacturer’s Quality systems as
    appropriate and for reporting supplier Quality performance on a continuous basis
     Purchase Committee proposal to make manufacturers or suppliers audit.
    5.Materials and Equipment
    Nil
    6. Procedure
    6.1 New and short listed vendors are to be evaluated using the following criteria
     Pricing: competitive pricing is one component of the evaluation and may be outweighed by
    other factors. Pricing alone will not be a deciding factor unless all else is equal.
     Availability and shipping/delivery time frame.
     Performance capability( i.e., financial status, sufficient facilities )
     Internal Quality Assurance system: companies certified to GMP and ISO: 9001 are given
    preference.
     Sample testing to check whether it fulfills EPHARM’s specification.
     New suppliers should be requested to provide information that might differentiate them from
    other vendors/suppliers in market place.
     If the supplier is not manufacturing the items, they are obliged to disclose the manufacturer to
    EPHARM ( its Quality system, site /address)
    6.2 Ongoing evaluation of suppliers:

     On time Delivery ,100% on time expected ( 0 days early, 0 days late)


    6.3 Qualified vendors will be maintained on approved supplier list for procurement.
    6.4 Completing New Vendor Notification form for approval of all first time purchases from vendor.
    6.5 Disqualification: suppliers not responsive to corrective action requests or unable to correct problems with
    delivery or quality may be disqualified. Disqualification is generally a consensus decision between the Quality
    Assurance Manager and Purchasing Committee.
    6.6 Vendor Inspections
     For critical components or for inventory purchases that our Company desires to rely on the Quality
    Assurance of the vendor to reduce receiving inspection or testing requirements, an on sight vendor
    inspection must be performed and approved.
     The Quality Assurance Manager with consultation of Purchase Committee will co-ordinate, arrange
    and designate staff for all vendor inspections.
    6.7. New supplier shall submit COA of three test samples, stability data, method of analysis (if not compendial)
    and material safety data sheet. Then up on evaluation of the test samples and documents, vendor file will be
    prepared and maintained for all vendors and included in the Approved Vendor List.

    7. Reporting
     New vendor notification form
     Vendor survey form
     Supplier selection criteria
    8. Reference Documents: Nil

    You might also like